HomeMy WebLinkAbout1987-01-BOS-min 'r 1
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SELECTMEN'S MEETING
AcJanuary 8, 1987
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A regular meetin of the Board of Selectmen was held on Thursday,
January 8, 1987, in_ the Selectmen's Meeting Room, Town Office Building,
at 8:10 a.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith,
Mr. McSweeney; Mr. Hutchinson, Mrs. Snow, Executive Clerk, were
present.
WARRANT, SPECIAL TOWN MEETING
The Board reviewed the Warrant for the Special Town Meeting
containing an article on supplementary appropriation, refuse collection
" and disposal.
- Upon motion duly made and seconded, it was voted to sign the _
- Warrant for the February 2, 1987, Special Town Meeting.
Upon motion duly made and seconded, -it was voted to adjourn at
8:12 a.m.
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A true record, Attest:
non H. Snow
Executive Clerk
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SELECTMEN'S MEETING
January 13, 1987
A regular meeting of the Board of Selectmen was held on Tuesday,
January 13, 1987, in the Selectmen's Meeting Room, at 7:34 p.m. Chairman
Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town
Manager; Mr. Cohen, Town Counsel; Mrs. SLOW, Executive Clerk, were present.
Mr. Marshall arrived later.
TRAFFIC COMMITTEE REPORTS
Peter Chalpin, Chairman of the Traffic Safety Advisory Committee, and
Francis Fields, Acting Director of Public Works/Engineering, were present
for review of reports of the Traffic Committee on traffic related requests
from residents.
LAKE STREET "STOP" SIGN, BAXTER
M r. Chalpin recapped the report of the Traffic Committee on the request
of Jean Baxter, Hancock Avenue, for installation of a "Stop" sign on Lake
Street at Massachusetts Avenue, improvement, of sight distances by
prohibiting parking at the westerly corner of Lake Street, and trimming of
hedges which, Mrs. Baxter said, obscure vision.
The Committee recommended against installation of the sign because of
'� the small volume of traffic on Lake Street. Mr. Chalpin noted that Town
parking regulations prohibit parking within 20 feet of an intersection and
that posting is not required. Regarding trimming of the hedges, the
Committee felt they were low enough so as not to restrict vision an d there
had been no recorded accidents at the intersection in 1986. Mr. Chalpin -
added that none of the State Warrants for "Stop' signs-were satisfied by
existing conditions.
Sheldon Spector, area resident, saw need for a "No Parking" sign to
inform drivers of the law and agreed that cars parked near the intersection
do cause a vision problem.
Upon motion duly made and seconded, it waslvoted to approve the
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installation of a "No Parking" sign on Massachusetts Avenue near Lake Street
to alert motorists to the existing 20 ft, parking ban. Mr. Marshall did not
vote since he had not been present for the full Discussion.
GRAPEVINE AVENUE, "NO PARKING" SIGN RELOCATED
Mr. Chalpin summarized the request of Raymdnd Fitzsimmons, 364 Waltham
Street, for relocation of a "No Parking" sign on Grapevine Avenue to allow
him to park near the walkway to his apartment.
The Traffic Committee had looked favorably on the request and
recommended that the sign be moved, as requested by Mr. Fitzsimmons.
Upon motion duly made and seconded, it was 'voted to accept the
recommendation of the Traffic Safety Advisory Committee that a "No Parking"
"aft sign now located on Grapevine Avenue, near an entrance to 364 Waltham Street
be moved 25 ft. closer to Waltham Street.
TRAFFIC SIGNAL, PHASING, SIMONDS ROAD
The request of Susan Halliday for a change in the phasing of traffic
signals at Simonds Road to include an ALL-RED interval was reviewed and the
Committee's recommendations in favor of this concept, noted.
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Upon motion duly made and seconded, it was voted to request the State
D.P.W. to include ALL-RED intervals in the phasing of the Traffic signals at
the intersection of Simonds Road and Bedford Street and to update the signal
equipment to provide better visibility.
PEACOCK FARM ROAD, "BLIND DRIVEWAY" SIGN, WOLF
Mr. Chalpin gave the Committee's recommendation in favor of
installation of a "Blind Driveway" sign on Peacock Farm Road, as requested
by George Wolf, 38 Peacock Farm Road. Mr. Wolf was present and restated his
concerns about the hazards encountered when leaving his driveway because of
a curve in the road which causes poor sight distance for motorists.
Upon motion duly made and seconded, it was voted to accept the
recommendations of the Traffic Safety Advisory Committee for installation o f
a "Blind Dr i veway" sign between numbers 38 and 40 Peacock Farm Road.
CEDAR STREET TRAFFIC, CHAMBERLAIN
The concerns of Neil Chamberlain, 121 Cedar Street, about speeding on
Cedar Street and danger to children were reviewed. Mr. Chamberlain
suggested a traffic study and a corrective action program to reduce speed to
include posting of speed limits, "Caution Children" signs, widening of the
street at the intersection of Hill and Cedar Street, clearing of brush, and
frequent radar checks.
Mr. Chalpin voiced the Committee's opinion that the substandard width
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of the road and the lack of sidewalks are a detriment to both vehicular and
pedestrian safety and that Cedar Street should be cc n=_i dered for
improvements in the futureThe Committee had found, however, no
has
traffic proms l eu s, He noted that the Police Department►epartment has
increased its presence in the area and while issuing a number of citations
for "Stop" sign violations, found no speeding problem.
Regarding the requested "Caution Children" sign, Mr. Chalpin felt that
such a sign might lead to a sense of false security and thereby increase
danger to children. The Committee could see no benefit in the placement of
a sign and had recommended that parents make every effort to warn children
and keep them off the street.
Mr. Marshall felt the residents would strongly oppose any land taking
from their very small lots for a street widening. He recommended strong
enforcement of the speed laws, especially during the Spring/Summer/Fall
golfing season.
Upon motion duly made and seconded, it was voted to request increased
enforcement of traffic laws on Cedar Street.
MARRETT ROAD CROSSING GUARD, DE BONTE
The request of Patricia DeBonte, 271 Marrett Road, for increased safety
measures for children crossing Marrett Road to the Clarke Middle School was
reviewed by Mr. Chalpin. Mrs. DeBonte, citing the heavy traffic volume and
high speed on Marrett Road, requested a decrease in speed limit to that of a
"School Zone" and placement of a crossing guard at Kendall Road.
Mr. McInnes of the School Department had met with the Committee and all
had agreed to the need for a crossing guard, but at Stedman Road near the
footpath to the school, rather than at Kendall Road. The Committee also
Selectmen's Meeting —3— January 13, 1987
recommended sidewalk construction on the northerly side of Marrett Road,
from Kendall Road to near Stedman Road, approximately 550 ft.
Upon motion duly made and seconded, it was voted to accept the
recommendations of the Traffic Safety Advisory Committee for placement of a
crossing guard and installation of a crosswalk on Marrett Road and
construction of a sidewalk on the northerly side of Marrett Road, as
previously described.
FY'88 BUDGET PROPOSAL
Mr. Eddison explained the development process of the proposed FY'39
Town Budget, which had been submitted to the Board by the Town Manager that
evening.
Mr. Hutchinson and Mr. Ryan, Comptroller, gave a brief overview of the
spending plan of $50,413,492, and increase of 7.04% over Fiscal Year :967's
budget of $47,098,95E. The components of the increase were outlined, which
include � � s� '1 7R salaries.
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include an estimated 5% raise _n salaries. The Manager noted that no
settlement of the firefighters' contract has not yet been reached, so that
amount is not included. In the Expense area, an increase of $2,053,376 is
proposed.
Mr. Hutchinson informed the Board of the budget proposal by the School
Committee which is increased by over 4% but does not reflect payroll
increases. Other increases such as for the Minuteman VoTech School budget
request, Mass. Water Resource Authority, and State and County Charges were
pink noted.
Also reviewed were Assessors Overlay and judgements; Revenue; new
construction; proposed total spending; total appropriations, Town and
School; and tax levy.
Mr. Hutchinson explained that budget targets for Fiscal Year 1988 are
.nn.� g x s of hadbeen anticipated primarily because of
r.i+rii��L� in excess C' �? i�+sr
increased costs in the area of debt and refuse disposal. Also, the lack of
a collective bargaining settlement within the school budget implies a factor
which can further aggravate this situation. Certain selective cuts and
increased revenue will have to be provided to sustain basic services, once
this figure is known.
He recommended that future planning should include the consideration of
exempting debt from the 2 1/2 levy limitation in order to meet service level
expectations.
Mr. Eddison thanked the Town Manager for his presentation and outlined
the subsequent review process by the Selectmen and Finance Committees.
Mr. Marshall requested a breakout of the School proposed and total
Public School budgets of the past two years. He noted that the actual
increase in the School budget will be 10-15% when salary increase figures
become known and questioned this amount of increase in the light of
declining school enrollment.
Mr. Dailey shared Mr. Marshall's view and asked that Dr. Pierson be
informed that the proposed School Budget figures are not acceptable to the
Board.
Posh Upon motion duly made and seconded, it was voted to communicate this
position of the Board of Selectmen to Supt. of Schools Pierson as soon as
possible.
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Mr. Hutchinson noted efforts toward scheduling of a joint meeting of
the School Committee and Finance Committees with the Selectmen, the date of
which had not yet been established.
Mr. Marshall asked for review of Municipal Parking fees which he felt
were too low. He suggested that action be taken on the fees before the
February sale of permits commences.
He also felt that cemetery fees should again be looked at with the
thought of increase, as had been agreed on at the time of the last increase
in 1985.
SPECIAL TOWN MEETING
Iwa s agreed 4hat Y h e Town Mana !er will
prL.rpnarLr i n+c r►m at i o n a l material
on Article 2 - Supplementary Appropriation for Refuse Collection and
Disposal, for distribution to Town Meeting members.
GENERAL REVENUE SHARING - PUBLIC HEARING
Upon motion duly made and seconded, it was voted to schedule a Public
Hearing on General Revenue Sharing Funds on 2
, 1q87, i n the
Celeotmen's Meeting Room, at 7:45 p.m.
MINUTES
Upon motion duly made and seconded, it was voted tc approve, as
amended, the minutes of the Selectmen's Meeting on December 30, 1q97, and to
approve as presented the minutes of January 8, 1987.
AA7NA rnA m -sn:RMA TON MEETING
Date r o r t h G TMMA '1 a rran t r n f o rn t i c: u e et-i:g r n Annual Town
o n Myeting
Articles was set for either Marsh 19th, or March 28. The scheduling will be
clarified following conference with the TMA Chairman.
CONSENT AGENDA
LIMOUSINE LICENSE, 1HPILNER
Mr. Hutchinson asked that the application of Marc Shpilner for
Limousine License be removed from. the Consent Agenda and action deferred
pending further exploration cf Mr. Shp i l ner's background and suitability for
licensing.
COMMON VICTUALLER LICENSES
Upon motion duly made and seconded, it was voted to approve the
application of Denny's Restaurant, Inc. Harold Butler Enterprises *705 d/b/a
Denny's, 438 Bedford Street, for renewal of Common Victualler License for
the ensuing year.
Upon motion duly made and seconded, it was voted to approve the
application of John E. Fitzpatrick, Director of Culinary Arts, Minuteman
School, for Common Victualler Licenses for the Fife & Drum Grill and the
Fife and Drum Restaurant, 748 Marrett Road, for the ensuing year.
EMERSON GARDENS
Mr. Marshall referred to the recent sale of the Emerson Gardens
Apartment complex and the intent of the new owners to convert the units to
,
rift rielocrmpn' = Me*r` n3 -5- 17.'97
condominiums, He asked that thought be given to some type of assistance to
current tenants i .e. through Le,HA3.
Mr . [ddieon reported on his attendance at a Council on Aging meeting
and the distress evidenced by many of those present who are tenants of
Emerson Gardens ard uho had based their plans tor ,etirement or Later years
an the secJ`iro" stav ns rhe`e. The tenants are seei, i»g ansoers to
questions as to timing, their rights and where they can find livz�g quarter*
when they are forced to move.
Mr . Marshall listed several developments in Le»ington which might be
suitable and suggested the involvement of the Housing Authority in an
assistance effort .
Mrs. Smith agreed and added that the Planning Soard should also be
represented in any discussions . She referenced the Accessory wparrments
Law, which which could be implemented to provide apartments in some :-. f the la'9er ,
older houses In Tok:r '
Mr . Dailey` e`pressed his preference for Le.yHAB/ rather than the
Housint Authoriru this role, Mr . Marshall will contact the Chairmen of
LPxHA8 and the Planing Board to inform then of the Board's intent .
EMERALD STREET
Mr . Marshall reported that tenants have been selected fitr the Emerald
Street house. The family had been living in the Garfield Street housing
Pink owned by Lexington Interfaith and that unit will now be available for
tenancy as well .
Upon notion duly made Bnd secnTided` it uas '/oted to adjourn st 9:2,2
p .m.
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A true record, Attest :
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Marion A. Snow,
Executive Clerk
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BELEC i MEN S. EE T:N S
?anuary 14, :99
A re 1ular meet i n g of the Board of Selectmen was held on Wednesday,
January 14, 133',
33', in +L e Selectmen's
elentmn1s " eei in rr r.m, at
': 3i p.m,r Chairman iairman
Eddison; Mr■ Da i l e+ , Mr=. Smith,
mi -h, Mr. M oS s eene+ , Mr. Hutchinson, Townn
Manager;
anaga ; Ms. dler, A==t.
;rLr to 1 he 'own Manager;
anag r; Mrs. Snow, Executive Zl
erk
were present.
EUDG7T R V 'W - P0LT i t
The proposed FY'98 Expense and Personal Services budgets of the Police
Department were reviewed, Chief Furdon was present.
Total increased in the expense area amounted to under 2% with a request
i or $235,3-2. Personal Services was the na or item and totalled
approximately $2,000,300, with provisions for a 5% settlement included in
that amo;,n t.
Chief Furdon reviewed staffing levels of Patrol 3f f i sere, Sergeants,
Po .ice Administration and Staff, noting that he hoped to have a full staff
of Patrolmen this year.
He explained the division of the Town into four sectors, with one
patrol car for each and sometimes a floater. Foot Patrolmen are on duty in
the r� V around
r+ rf r rs: . �� [�fi s and night.
t i e Center ar o 4n the w is ma k: 2 i n the daytime 4�ime 1 at 4 n outlying
areas, a park, Lock and walk procedure is followed, which has received good
feedback from t,;e public. He showed the four sectors on a map of the Town,
and described tth e Directed Patr nl strategy utilized.
The Chief 'ter a`scr ter that it ha,' been a ;::d year- in s iC a Jwar.".'r." -icn Wit+
crime and accident rates down significantly.
Per 1996/37 police Department goals, the level of traffic enforcement
has been raise". with 4 /4Lr citations givyn, 201
01 o t which
hich [ ere crosswalk
citations. The accident rate was down in 1946, due in large measure to
enforcement, good weather conditions and the crackdown on drunk drivers.
h i Pf F s+-3r r� r zxr" +' Pl'� L C =1'pr= rt for theformation
i�.�. r. esx i l s airy
Ci + + + u *,.3i_n r_11L. r hi= u +od. iJ r V+ +oima+ i�.ti1 o+. an • uxil� w.
Police Force which is needed because of difficulties i n handling private
details. These volunteers would Se given a 15 week training course at the
New England Police Academy, would be unarmed and would handle such duty as
private details and traffic direction. He felt that those performing such
jobs represent the Police Department and should be under the jurisdiction o t
the Town. He was opposed to the use of private security officers for this
work,
Twr he auxiliary
uxiliali policemen
olicemen ould also
lso bgiven
i+ en t+aining Sy Lexington exingiln
PolicyOfficer= and wou' d be supervised by them, The Chief noted suoc
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with similar programs in other Towns
owns such as Belmont.
The Town Manager will subLit a report on the impact of liability
insurance rates covering auxiliary
uxiliary police on January
20.
In response to Jr. Eddison, the Chief explained that a physical fitness itness
61.1 program is voluntary for Policemen, but that weight control is mandatory.
There is no physical training program in place at this time.
Regarding lost time, currert figures
igures have not been compiled but Chief ef
Furdon felt there had been an improvement in down time on the Force.
Mr. Eddison expressed the appreciation of the Board to Chief Furdon for
his informative presentation.
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BUDGET REVIEW - FIRE DEPARTMENT
Budget Requests of the Fire re Depa.rent■ A ;.5% increase f i r e.a Lie c4e s is
being requested.
The Town Manager noted that no settlement had been reachPd with the
Fire Fighters' U nio on the 2-year 1987/8B contract,, so that those figures
can not be presented, but a 5 increase is to be expected.
The sum of $155,715 is requested for expenses and a breakdown of those
items was given. Replacement of theBucket+ t r rn chassis and body will` be a
�'La tr•�k a s: R+Lt 5�� ti.r.i � i W�
capital request.
The
L '{�-�� z y an
rrt makeup
,,rtrt -� the
� y= � r��� +•r, -� r s ,•�� =r � by the►.
s�Z � . ".i• e and na?�eu�r :�. .'h Fire D !.a�"cam. . tiaC es►L}.shied ahe
+ y a
Chiefand sift T irr-i i g procedures ortll: eLfor both
rth Cen ya1 Fire e
Headquarters and the East Lex. Station. He listed the duties of the
Assistant Ch:of and other non-union workers such as a part time secretary
and four civilian dispatchers. Of the six vacancies a :fisting on the Force,
three are expected to be filled by March, 1st.
Chief Bergeron displayed a chart outlining total numbers of calls from --
137"
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13" to 1988, which he considered to be fairly flat except for a temporary
peak in the late seventies.
The number of ambulance ualis had risen during that period ni1 ; the Imil
Chief felt, to the increasing age of the p pulat io . He reported that the
number o f serious fired had decreased, due to smc ite alarms, s+r i T.<:er i ng,.
public education and fewer smokers.
S7
1■l i 5r:r 3�IL�L i L �'n
as
d i s t r i b u t e iii a i Li L n e cost '"per capita i o L fire sa i c e s
as compared w i i.y h other m!�i i L i pal i LV i e s• It was noted y�h a�Lf Lexington had o n L
of t,h e lowest per capita expenditures per fire and was also among the lowest
in the iCtegryy of "employees p e r 1,000 ppuratio " of those listeLs
Regarding goals for ri 8 1, Chief Bergeron " -sted the following:
Replacement of Engine Three; implementation of Hazardous
Substance
Committee Recommendations; replacement of the Bucket Tr ck chassis and body;
cost study of various total complement levels vs. overtime costs; and the
1 t�Tr+'* �1r'i ;t� data �F � f n•je` �� V'�! and �.[y.3��}'� 1.'^!P �F'�� � �t r� i"�!� '� i'� ti'
e'w�Lin.Jw l+ ii data bases ; .. i ii and amiLilanL inJiden.=s. He ,r?'r'lJ of hit
�- �R�+n �A J� i Y•,:~:x y � fee=, �#3 rr�+!�a from
C �_j� �
intention 1�L propose inciLase iL.Ls for i Lrmi Ls $5, 1 L.r to $10.03 each,
which he considered to be warranted.
The Chief
Ch ie1rLporVed that ISO
Commercial
ommeictal Risk Services,
Lr•iLes, Inc. had
inspected the water system, training programs, equipment and manning
of his
department and that
hat a s a result, ♦h e Town is n tTin
Class L . This his
improvement will mean to r:d insurance V fias }o r commercial buildings.
+r. r r '� s �= r.r. from
Tr �L Board,
.3 i!r ,��� ,� said
=� i►.-� -
1n response to aesEfi;ns from Lrhe Board, Lane cies. ..:aid 1. a it all
listings from firms of hazardous substances should be received within six
weeks and that a full report will then be issued.
Mr. Eddison complimented Chief Bergeron on his presentation of h i_ -
budget proposals and the in-depth information given procedures and structure 1
of the Fire Department.
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Selectmen's Meeting -3- J a:Lar;, 4 397
Upon motion r y made and seconded, it wa= voted to adjourn at
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A true record, Attest: 1-6‹
j/t
.'rki., , _ 4-,C
Marion bnow
Executive Clerk
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I_! SELECTMEN'S MEETING
January 20, 1987
A regular meeting of the Board of Selectmen was held on Tuesday,
January 20, 1987, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr.
McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler,
Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present.
PUBLIC HEARING, EDISON COMPANY, BUCKMAN DRIVE
Chairman Eddison opened a Public Hearing on the petition of Boston
Edison Company for installation of conduit in Buckman Drive.
Edward Chisholm representing Boston Edison Company, explained the need
for installation in order to provide electric service to a new development
off Buckman Drive
There being no further comments in favor or in opposition, the Chairman
declared the hearing closed.
Upon motion duly made and seconded, it was voted to approve the
petition, plans and orders of Boston Edison Company for the purpose of
installing approximately 54 feet of conduit in Buckman Drive, southeasterly
approximately 209 feet north of Philip Road. Approval was based on the
condition that work is to be started no sooner than April, 1987.
PUBLIC HEARING, EDISON COMPANY, MASS. AVENUE
The Chairman -opened a Public Hearing on the petition of Boston Edison
Company for installation of conduit in Mass. Avenue.
Mr. Chisholm explained the need for the installation to provide
electric service to a new development located off Mass. Avenue, owned by
Moore Homes.
There being no further comments in favor or in opposition, the hearing
was declared closed.
Upon motion duly made and seconded, it was voted to approve the
petition, plans and orders of Boston Edison Company for the purpose of
installing approximately 17 feet of conduit in Massachusetts Avenue,
northerly approximately 460 feet southeast of Percy Road. Work is not to
commence before April, 1987.
PUBLIC HEARING, EDISON COMPANY, HARTWELL AVENUE
Mr. Eddison opened a Public Hearing on the petition of Boston Edison
Company for installation of conduit in Hartwell Avenue.
Mr. Chisholm explained the need for the installation to provide
electric service to the New England Telephone and Telegraph Company Vault.
There being no further comments in favor or in opposition, the hearing
•••■ was declared closed.
Upon motion duly made and seconded, it was voted to approve the
petition, plans and orders of Boston Edison Company for the purpose of
installing approximately 280 feet of conduit in Hartwell Avenue,
approximately 411 feet southwest of Bedford Street, thence turning and
running westerly. Work is not to commence before April, 1987.
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COUNCIL ON AGING
Chairman Dorothy Boggia, and Wendell Benway, Council on Aging, were
present with Linda Crew Vine, CoA Director, for presentation of FY88 Budget
Requests. Ms. Vine gave an overview of expense budget requests which are
relatively flat, in the total amount of $49,300. She reported on new State
funding which will be used for a Social Day Care Program. Town funding will
be used for general expense items with State funding used for various
programs carried out by the Council at the Senior Center.
Staffing structure which includes one full time and two part time
positions is the basis of the CoA's Personal Services request of $54,809.
It was noted that the -Human Services Committee supports the expense
request of the Council on Aging for FY88.
COMPTROLLER
John Ryan, Comptroller, was present for review of the proposed budgets
of Comptroller; Assessors; Treasurer/Tax Collector; and for Debt Service
Management; and Pensions.
An amount of $142,904 is requested for a staff of six in the
Comptroller's Office. The staff had previously been seven, is now five, and
will be increased by only one. Redistribution of duties and automation in
the payroll area were given as reasons for reduction in workers needed. An
analysis of the most efficient use of the Comptroller's staff is in
progress. Need for a technical person, a new position, to oversee computer
systems operations was discussed. The Asst. Comptroller now covers this
responsibility in addition to her regular duties.
In the Expense Budget request for $8,950. , Mr. Ryan reported that the
most significant increase is for computer supplies.
COMPTROLLER'S JURISDICTION ACCOUNTS
BOARD OF ASSESSORS
The staffing of the Assessor's Department and requested Personal
Services appropriation were reviewed. The department is staffed by four
full time and three part time persons who are members of the Board of
Assessors, and receive a yearly stipend. The amount requested under
Personal Services is level funded at $94,836. The need for additional help
as technical back-up for the Town Assessor was discussed. Town Assessor,
David Stusse, is requesting creation and funding of a new position, "Asst.
Assessor", to fill this need. Thought is being given to restructuring of
the office staff to provide more computer expertise and assistance to Mr.
Stusse. It was also suggested that as new Board members are appointed,
computer knowledge and background be considered as criteria.
REVENUE OFFICE %=0,
The amount requested under Personal Services for the Treasurer and Tax
Collector's Office is $122,913 for a staff comprised of six including the
Revenue Officer and five clerks.
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Selectmen's Meeting -3- January 20, 1987
Under the Expense Budget proposed, the amount of $29,884 is requested,
an increase of $11,022.
The following accounts under the jurisdiction of the Comptroller were
reviewed:
Office Machinery Capital Outlay, level funded at $35,000
Office Machinery Maintenance/Repair, up by $3,050 to $35,000
Office & Copy Supplies, level funded at $13,000
Postage, increased to $122,100 from $116,620 in FY87.
Data Processing and Banking Services were highlighted as the major
items responsible for the increase.
Also reviewed was the Redemption & Foreclosure account request for
$5,225.00.
PENSIONS
A total of $1,814,047 for FY'88 is requested, representing an increase
of $214,000 over FY'87 for the Contributory Pension costs. Mr. Ryan
explained the impact of changes under new legislation regarding excess
1 earnings.
Non-Contributory Pension funding will remain level at $221,500.
Pension funding remains level at $300,000.
DEPT SERVICE
The budget request for Maturing Debt will be increased to $1,110,000 vs
$260,000, reflecting funding for the School Renovation Program.
A request for $837,142 for Interest is being made, also increased
because of bonding for the School project.
Discussion followed on the spending plan for school renovations and
items deleted because of the costs determined by TAMS which exceed the `
$11,000,000 appropriation. Concern was expressed that maintenance items are
being dropped. It was suggested that a meeting be scheduled with the School
Committee and the Permanent Building Committee which monitors progress with
the improvement program, for review of the original plan and to express
concerns about ongoing maintenance of schools.
HUMAN SERVICES COMMITTEE
Harvey Lowell, Chairman of the Human Services Committee, was present
for review of its budget recommendations on funding for the Council on
Aging; CMARC; Cooperative Elder Services; Everyone's Youth Group; Mystic
Valley Mental Health; Parents Committee for Special Needs Housing; RePlace;
and Visiting Nurses and Community Health.
Mr. Lowell described the review process of requests from these agencies
•""" by individual Human Services Committee members and by the Committee as a
whole. Most requests are level funded and show a modest increase. He noted
the Committee's awareness of the need to keep budgets down, but noted that
there are several unusual circumstances to be dealt with this year.
COUNCIL ON AGING
The Committee felt that the Council had addressed concerns stated last
year regarding sources of funding and expanding the number of users of the
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Senior Center . The CoA request for $49,300, level funded, is supported by
the Committee. ••r
CMARC
The Committee also recommended in favor of the increase from $7,500 to
$8,000 requested by the Central Middlesex Association for Retarded
Citizens.
COOPERATIVE ELDER SERVICES, INC.
The CESI provides an Adult Day Health program for frail elder people.
The Committee supports its request to be level funded at $3,000.
EVERYONE'S YOUTH GROUP
The 60-member youth group requested $903.00 for sponsorship of a series
of discussion groups for teens and parents. The Committee did not support
this request.
PARENTS COMMITTEE FDR -SPECIAL NEEDS HOUSING
This Committee proposes to formulate a plan to establish Lexington
housing options for functioning disabled young adults. The Human Services
Committee recommends in favor of its request for $250.
MYSTIC VALLEY MENTAL HEALTH CENTER
Mr. Lowell described the wide variety .o f mental health and retardation
related services provided by MVMH and noted that its budget had increased
yogi
from $3.4 to $4.2 million in the past three years. This year's request for
$34,350.00 would be to fund in-home diagnostic services for the elderly. -
The Committee recommended an appropriation of $15,000 for several
reasons: it has been difficult to track the use of Lexington funding to
specific programs that benefit Lexington residents; the current contribution
by Lexington far exceeds those of other Towns served; in review of overall
service needs, including RePlace and the VNA, the committee felt that this
request for $34,350 should not be supported.
REPLACE
The original request had been modest, but was increased because of
notification of a cut in Dept. of Public Health funding which represents 25%
of the RePlace budget. The revised request for $83,904 would partially make
up this shortfall . Applications to other sources have also been made. The
Committee is not in favor of making up so large a portion of the shortfall
and recommends a one-year allotment of $75,000 to give time for RePlace to
find other sources of funding. This amount would be paid in increments
through FY'88. FY'87 appropriation was $59,904.
Mr . McSweeney suggested a closer involvement of RePlace with schools by
means of coordinated programs. Mr. Lowell said this concept had been
discussed with the School Committee, possibly in conjunction with the
Guidance Dept.
Mr. Hutchinson was not in favor of increasing the RePlace appropriation
to $75,000 and was concerned that such a move to a high level of financing
would make it difficult to cut back in future years. %owr
Selectmen's Meeting -5- January 20, 1987
Mr. Marshall expressed support for the increased appropriation, as
recommended by the Human Services Committee and felt that RePlace gives a i d
to youth not reached through other channels.
Mr. Edd i so n suggested that Seymour Mandell use his expertise to assist
RePlace with fund raising.
Mr . Dailey recommended that all the Human Services items be looked at
as a total package and that a percentage of increase be determined, with a
degree of favor shown to RePlace.
VISITING NURSES & COMMUNITY HEALTH
The previous appropriation for the Visiting Nurses was $3,750 and the
fYSB request is for $8,500. Mr. Lowell explained circumstances which
threaten the VNA's continuance because of a cut off of Dept. of Elderly
Affairs funding.
Mr. Mandell , who had explored the functions of the VNA, reported that
20 elderly frail people are served. He had spoken to their physicians who
give the agency a strong vote of confidence and spoke highly of the services
provided.
Mr. Lowell noted the VNA's emergency request for $7,000 in order to
continue the program i n this fiscal year. He reported that the Committee is
concerned about apparent instability of the VNA Program and has designated
an Ad Hoc Committee which is preparing a detailed description and analysis
of the VNA budget needs for the current fiscal year. The Committee will
then confer with the Appropriation Committee on availability of funds to
continue the program for the remainder of the fiscal year. Mr. Mandell will
investigate the structure and procedures of the VNA and report to the
mink Committee on this matter.
Mr. Lowell also noted the concern of the Board of Health with lack of
information received on the ratio of social/medical services provided. _
The Human Services Committee sees a need for continuance of the program
and recommends an appropriation of $8,500.
Mr. Edd i so n thanked Mr. Lowell and the Human Services Committee for a
clear, thoughtful , balanced report, which he was sure was based upon much
hard work.
LEXPRESS
Sally Castleman, Chairman of the Transportation Advisory Committee, and
Pauline Burke, LEXPRESS Coordinator, were present for review of the mini-bus
program and the capital operating request for appropriation of $246,500,
which is level funded. Mrs. Castleman gave an update on utilization of
services, noting that the Town is in the second year of a three year
contract and that costs and revenue should remain stable. The Manager will
submit an updated revenue report on the operation before the start of Town
Meeting.
MINUTES
Upon motion duly made and seconded, it was voted to approve, as
corrected, the minutes of the Selectmen's Meeting on January 13, 1987.
onift CHAPTER 90 NOTES. MARRETT ROAD/BEDFORD STREET
Upon motion duly made and seconded, it was voted to approve and execute
Chapter 90 Traffic Improvement Notes in the amount of $70,000 in
anticipation of state reimbursement for work on Marrett Road and Bedford
Street.
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TRAFFIC ITEM, EAST LEXINGTON LIBRARY
Upon motion duly made and seconded, it was voted to refer the request Immo
by the Cary Library Board of Trustees for changes in parking arrangements at
the East Lexington Library to the Traffic Safety Advisory Committee for
review and recommendations.
LIMOUSINE LICENSE
Upon motion duly made and seconded, it was voted to approve the
application of Marc Z. Shp i leer, 18 Fairland Street, for License to operate
a Limousine Service.
DEED, EMERALD STREET HOUSE
Upon motion duly made and seconded, it was voted to execute a Deed
conveying property on Lots 196, 197 and 198, Emerald Street, to the
Lexington Housing Assistance Board, Inc.
MEETING WITH SCHOOL COMMITTEE
Mr . Edd i so n noted that conflicts had arisen with respect to the
scheduled January 29th meeting with the School Committee and Finance
Committees. It was agreed that, pending confirmation by School Committee
members, the meeting will be held on Saturday, January 24th, in the
Selectmen's Meeting Room at 9:00 a.m.
Upon motion duly made and seconded, it was voted to adjourn at
10:25 p.m.
mow4 -
A true record, Attest:
H. now 0'1/ - /77e7tr-
Marion -
Executive Clerk
E
F.
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SELECTMEN'S MEETING
January 21, 1987
w
A regular meeting the Board of Selectmen was held on Wednesday,
January 21, 1987, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr.
Hutchinson, Town Manager; Mrs. Snow, Executive Clerk, were present. Ms.
Adler joined the meeting later.
BUDGET REVIEW - DPW/ENGINEERING
Francis Fields, Acting Director of Public Works, Richard Spiers,
Manager of Operations, and Emanuel Coscia, Manager of Facilities, were
present for review of DPW/Engineering Expense, Personal Services Budget
proposals and Capital requests for FV88.
Mr. Hutchinson noted that the DPW/Engineering appropriation, including
capital items, comprises a major portion of the Town's budget, by virtue of
what these departments provide.
Under Expenses, $3,197,005, is requested, with the major increase for
refuse collection.
For 95 employees, with an increase of 5%, $2,442,097 is requested under
Personal. Services.
A total of $1,977,444 is proposed for Capital items.
Components of the DPW Expense Account were reviewed briefly by Dick
Spiers. -
Frank Fields outlined the organization of the Department on a chart
showing manning levels and the responsibilities of those in Management.
Snow plowing procedures, being of special interest due to the frequent
storms this winter, were described, and the DPW was complimented for the
fine condition of roadways in the Town.
Under Collective Bargaining Personal Services, an amount of $1,606,257,
reflecting a 5% increase is requested. Non-Collective bargaining personnel
i.e. management, staff, supervisors and temporary summer help will require
$447,370.
General Expense appropriation requests in the total amount of
$19,580.00, increased from $16,850, were reviewed, with discussion of major
increase items such as Employee Safety.
The Snow Removal Account, increased from $163,200 in FY87 to $185,950,
was outlined and Mr. Fields's memo, alerting the Board to the probable
necessity for a transfer of $70,000 to that account was noted.
Mr. Fields reported that approximately 50 miles of sidewalks are
plowed, including those used by students walking to schools. Regarding
sanding of sidewalks, Mr. Fields said it is not usually done but that DPW
would respond to citizen complaints of perilous conditions.
Mr. Eddison saw the potential for lawsuits because of falls on icy
,�• walks.
Mr. Hutchinson pointed out that very few residents clear their
sidewalks. He felt it is the responsibility of citizens and that they
should be strongly urged to do so. He advised that the business community
be compelled to clear walks, which is required under the General By-Law. He
was opposed to adding Town-wide sidewalk clearing to the services now
provided by the Town. Mr. Fields reported that complaints of blockage of
sidewalks with snow from plowed areas are being responded to by DPW crews.
4 i
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Also reviewed were Sewer Maintenance; Highway Maintenance; Park; Insect
Suppression; Street Lighting; Road Machinery; Shade Tree; Cemetery; Sanitary
Landfill; Refuse Collection; Traffic Regulations/Street Signs; Dutch Elm
Disease; Water Department; and Town Buildings Maintenance.
ENGINEERING DEPARTMENT
Mr. Fields noted that the Personal Services request of the Engineering
Dept. is for $266,338, with an increase of less than $1,000, reflecting the
deletion of one position. The survey crew will consist of two rather than
three men. To compensate for this arrangement, a new piece of equipment is
being requested under Expenses at a cost of $16,000. Mr. Fields described
the capabilities and function of this equipment which measures both
distances and angles electronically and stores this information in a data
collector.
The Expense Budget request is for $288,338, showing a $5,044+ increase
over the FY87 appropriation.
Mr. Fields gave an update on DPW Capital projects from June '86 to
January '87, and reviewed the status of each on a graph distributed to the
Board.
CAPITAL AND OPERATING ARTICLE REQUESTS .. rr
The Town Manager is recommending that no funds be appropriated for
Street Acceptance vs $600,000 proposed.
Discussion followed on the Street Acceptance Policy, approved in 1385,
and the 5-year plan and list of prioritized streets for acceptance. Mr.
Hutchinson reported that no citizen's petitions had been received this year
and that no streets are proposed for acceptance. Mrs. Smith, with reference
to the Street Acceptance Priority List, expressed concern that the Town plan
was not being carried out and asked that the list be retained and acted upon
in the future as originally intended.
Other Public Works Capital and Operating Requests for FY88 and the Town
Manager's recommendations on the requests were reviewed, as follows:
Street Resurfacing
Uncompleted Subdivision Streets
Sewer System Improvements
Storm Drains
Water Mains for Fire Flows
Water Mains for Water Quality
Sidewalk Construction
Brook Reclamation
Parking Lot Operations/Maint.
201 Bedford Street
Westview Cemetery
Oil Storage Tank Replacement
Munroe School Reroofing
law
Painting Various DPW Buildings
201 Bedford Street Exhaust Fans
Water Leak Detection
Traffic Signals
Selectmen's Meeting -3- January 21, 1987
$250,000 is requested by Public Works for Road Machinery. The Town
Manager recommends $300,000 for this purpose.
Mr. Hutchinson noted the increased productivity in the DPW, with a
decrease in employees. He thanked the Board for its approval of the
acquisition of machinery and equipment to implement this improvement.
Mrs. Smith expressed her appreciation for the excellent work of the
DPW, not only for visible projects such as roads and parks but for behind
the scenes work which ensures that all developments will be constructed to
the highest standards.
Upon motion duly made and seconded, it was voted to adjourn at
10:10 p.m.
1
A true record, Attest: (/ tln
A/f/FLA6
Ma ion H. Sno
Executive Clerk
VOID
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roft
SELECTMEN'S MEETING
e
J nuary 27, 1987
A regular meeting of the Board of Selectmen was held on Tuesday,
Janaury 27, 1987, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr.
McSweeney; Mr. Hutchinson, Town Manager, Ms. Adler, Asst. to the Town
Manager; Mrs. Snow, Executive Clerk, were present. Mr. Cohen joined the
meeting later.
KEVIN SWAN, ROBERT JOYNER, L.P.D.
Chief Furdon and other members of the Police Force were present for the
swearing in of Robert Joyner and Kevin Swan as Police Officers. Chief
Furdon described the fourteen week training given at the Police Academy,
from which both men had graduated with high grades. Mrs. Fallick, Town
Clerk, was present to swear the Officers to the faithful performance of
their duties.
Mr. Dailey, who had recently worked with Chief Furdon and the Police
Manual Policy Committee welcomed the men to the Police Force, adding that he
was sure they would enjoy working in such a fine Police Department. Mr.
Eddison and other Board members also expressed congratulations and their
best wishes to the new officers.
MINUTES
Upon motion duly made and seconded, it was voted to approve, as
presented, the minutes of Selectmen's Meetings on January 14, and January
20, 1987.
MEETING SCHEDULE
It was agreed that Selectmen's Meetings will be scheduled for Monday,
February 2, Tuesday, February 10, Tuesday, February 17, and Monday, February
23rd.
CONDO CONVERSION ISSUE
An open hearing will be held on February 17th for discussion of the
condominium conversion issue and the possibility of a Town Policy on the
procedure and of affordable housing with other concerned Town Boards i.e.
Planning Board, LexHAB, Housing Authority, Council on Aging, and the Housing
Advisory Committee.
A draft Resolution on condominium conversion prepared by the Planning
Board to be presented to Town Meeting, was noted. It was agreed that more
input on the issue was needed before the Selectmen would take a position on
the article and the Planning Board's request for joint sponsorship.
ono PUBLIC HEARING - GENERAL REVENUE SHARING FUNDS,
Mr. Eddison opened a Public Hearing on the proposed use at the Special
Town Meeting of General Revenue Sharing Funds. He explained that the
proposed appropriation is for the Special Town Meeting to be held on
February 2, 1987.
At this meeting, $200,000 of General Revenue Sharing Funds which is
available or anticipated is proposed for appropriation to the Department of
Public Works, Refuse Collection Account.
"me
_2_
The Town Manager reported that such funding had previously been on the
order of $600,000, before cutbacks by the Federal Government and that it
represents another major revenue loss to the Town.
There being no further comments, the hearing was declared closed.
Upon motion duly made and seconded, it was voted to approve the
proposed use of $200,000 in General Revenue Sharing Funds to supplement
funding of refuse collection.
INFO SHEET - ARTICLE 2, S.T.M.
Mr. Hutchinson referred to material prepared by him as background data
on the Solid Waste request at the Special Town Meeting. The information had
been mailed to all Town Meeting members that day.
RR SPUR, MASSPORT LETTER TO GSA
The Town Manager reviewed a copy of a letter to the General Services
Administration from Massport regarding the Railroad Spur, Hanscom AFB.
Massport is requesting that the spur not be conveyed to Lexington until
Massport has received all documents requested under its Freedom of ---
Information Act Request and has had time to review them. Only Lexington's
proposed purpose for use of the land had been deemed by GSA to be
acceptable, as the Town Manager had been notified on October 9, 1986. ""gi
The Manager was displeased with the approach of Massport, with no
initial communication on the issue to the Town, and felt that a letter of
complaint to Massport would be warranted.
Upon motion duly made and seconded, it was voted 4-0, with Mrs. Smith
abstaining, to authorize the Town Manager to register the Board's
displeasure with the procedures implemented by Massport re the Hanscom RR
spur, by means of a letter to Massport and a telephone call to David Davis,
Director of Massport.
Due to her involvement with Massport, Mrs. Smith did not participate in
the foregoing discussion and did not vote on the motion.
AUXILIARY POLICE FORCE
The Town Manager asked authorization to proceed with the experiment of
an auxiliary police force. The officers would not be armed nor would they
receive salary, but they would be considered as any other person employed by
the Town, if they were to be injured on the job.
The Manager will prepare guidelines as to qualifications for
appointment specifics on types of duties, and liability, for review of the
Board on February 2.
Upon motion duly made and seconded, it was voted to approve the concept
of the creation of an Auxiliary Police Force, subject to review of
guidelines to be submitted by the Town Manager.
GRACE CHAPEL REQUEST - HASTINGS PARK
Mr. Hutchinson informed the Board of the request of Grace Chapel for
exclusive use of Hastings Park on Labor Day weekend Sunday for a church
picnic. He noted that there was no precedent of excluding the general
public from Town owned land.
mon
Selectmen's Meeting -3- January 27, 1987
Members generally agreed that they were willing to grant permission for
use of the Park by Grace Chapel, but not on an exclusive basis.
Alternate locations were mentioned such as school grounds, Lincoln and
Centre Fields and others, which would be less likely to be in conflict on
holidays, and these will be suggested.
However, if not in conflict with plans of the Bicentennial Band, Grace
Chapel will be given permission to use Hastings Park, but not to the
exclusion of the general public.
BUDGET REVIEWS
CONSERVATION COMMISSION
Chairman Joyce Miller and Director Charles Wyman of the Conservation
Commission were present for review of the proposed FY88 budget of the
Commission.
The staff consists of two persons, one full time Director and one part
time clerk. Personal Services appropriation requested is $49,714, a 4.4%
increase.
Expenses increased by 4.5% are requested in the amount of $10,200.
poen Mr. Wyman noted increases in the FY/87 and '88 budgets to fund extra
working hours of the Clerk and the summer work of the Land Management crew
in maintaining conservation land, both of which have worked out well.
Mrs. Miller voiced her approval and satisfaction with the work of both
the staff and the land crew. She urged visits to conservation areas which
have been greatly upgraded.
The Manager pointed out that a major capital request for $400,000 for
land acquisition has been submitted. He is recommending against this
request in the light of other increased expenses i.e. school, major
increases in the debt service, upped payroll and trash costs.
Mr. Dailey said he shared the Manager's concerns but felt that last
year's spending should not preclude looking at the Commission's current
proposals for either present or future consideration.
Mrs. Miller noted that all land being negotiated is listed on the
Commission's Master Plan and that some of it is wetland. She added that
developers have already expressed interest in the parcels.
Mr. Marshall referred to the Wetland Protection Act and pointed out
that the by-law should afford a degree of protection from development
without the expense of Town acquisition.
The Manager will supply a confidential listing and description of the
three sites in question which will be discussed in executive session so as
to allow the Board to come to a position before the start of Town Meeting.
Mr. Eddison thanked Mrs. Miller and Mr. Wyman for their presentation.
The acquisition proposals will be discussed further when more details have
been submitted.
mom
RECREATION COMMITTEE
Judith Marshall, Recreation Committee Chairman, Sam Nable and Joan
Halverson, were in attendance for review of the Committee budget requests.
Expense budget items were listed in the total amount of $24,175,
increased by 19.09% to cover costs of expanded programs.
row
Personal Services, increased by 10 1/2% to $169,951 , reflected a pay moo
raise for part-time workers to aid recruitment.
Ms. Halverson described additional programs planned, explained the need
for seasonal increases in wages and the number of positions.
Under capital requests, $180,000 is being requested for expansion of
the Lincoln Street area to include two more playing fields; $10,000 for
refurbishment of playgrounds; $3,500 for bleachers; and $22,000 for
basketball courts. Ms. Halverson explained by means of charts the
allocation of funds for various groups and income generated vs
appropriations since 1979. Income has increased steadily since that date.
The Town Manager is recommending zero for the Lincoln Street project
but will look into a breakdown of costs for construction of cne, instead of
two fields there. He recommends in favor of the funding for reconstruction
of the Center Field basketball court and the refurbishing of equipment at
the Munroe, Center, Kinneen, Franklin and Adams playgrounds.
Judy Gottlieb of the Special Needs Committee thanked the Committee and
the School Department for their efforts to accommodate the handicapped in
some recreational programs but noted the lack of Special Olympics and of
recreation field accessibility.
She felt that the special needs programs and activities should be
expanded and asked for Town support of her committee's requests.
Mrs. Marshall reported that the Recreation Committee is involved in
working toward development of programs for the special needs population. It
was suggested that funding for a demonstration Special Olympics might be
supplemented by civic organizations in the Town. mo
Mrs. Marshall, Mr. Nablo and Ms. Halverson were thanked by the Chairman
for their presentation and for the information provided. -
LIBRARY
Robert Hilton, Library Director, was present for review of Cary Library
budget requests.
The Personal Services request in the amount of $704,447 is up 3% and
expenses of $207,750 are increased by 4.5%.
The major components of the increase in Personal Services would be
$1,500 for a reference librarian on Sunday afternoons and $6,000 to staff
an expanded children's library.
Under Capital requests, the Town Manager supports appropriation of
$35,000 for computer equipment and $100,000 for improvements to the Cary
Library building.
The services provided by the Library including home circulation,
attendance and per capita use were reviewed and the use of computers to
develop these statistics was explained by Mr. Hilton. He told of plans to
eventually phase out the card catalogue system.
The additional computer equipment which would provide access to the
Library's data base, was discussed. The Manager recommended favorably on
this item.
The concept of a Stabilization Fund for use in subsequent years for
prioritized items such as the Lincoln Street Field, land acquisition, and
the improvements to the Cary Library building was considered.
There was agreement in favor of establishing a stabilization fund and Imo
the Manager was asked to prepare an article on the proposal How large a
fund and how best to present it to Town Meeting will be decided upon later.
ry F /yyi
mom
Selectmen's Meeting -5- January 27, 1987
PROCLAMATION
Upon motion duly made and seconded, it was voted to proclaim February 8
through February 14, 1987, as "Boy Scouts of America 77th Anniversary Week"
in Lexington.
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 5-0 by roll call
vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to
go into Executive Session for discussion of matters of litigation with no
intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
10:50 p.m.
A true record, Attest: r
J/Y
rl�n H. o
WON Executive Clerk
plina
vo 0
I
'\
SELECTMEN'S MEETING
January 28, 1987
A regular meeting of the Board of Selectmen was held on Wednesday,
January 28, 1987, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr. Dailey, Mr. McSweeney; Mr. Hutchinson, Town
Manager; Ms. Adler, Asst. to the Town Manager; and Mrs. Snow, Executive
Clerk, were present. Mr. Cohen, Town Counsel, joined the meeting later.
INSURANCE BUDGET REVIEW
Insurance accounts, with a total appropriation request of $3,492,000
were reviewed. One major change for Workmen's Compensation was a decrease
of $25,000, to an FY88 request for $150,000 resulting from coverage on a
self-insuring basis.
Other accounts as follows were also reviewed:
General Liability $185,000
Nurses Liability Insurance 200
Boilers & Machinery 3,500
Teachers' Prof. Liability 3,500
Bd. of Education Liability 4,000
Faithful Performance Bond 11000
Motor Vehicles 77,000
Ambulance Driver Prof. Liability 3,500
Public Officials Liability 18,000
Police Prof. Liability 15,000
Data Processing Equip. Insurance 3,000
Other Insurance 20,000
Buckman Tavern Policy 500
Insurance Advisor 13,000
Life Insurance 21,000
Health Insurance $1,975,000
Mr. Hutchinson informed the Board that he is planning to consolidate
the General Expense Insurance and Group Insurance Accounts so as to allow
for more flexibility in moving funds within the major account.
EXECUTIVE SESSION
At 8:00 p.m. , upon motion duly made and seconded, it was voted 3 - 0 by
roll call vote, Mr. Eddison, Mr. Dailey, Mr. McSweeney, to go into Executive
Session for discussion of land acquisition with the intention of resuming
open session. David Williams, Conservation Commissioner, Charles Wyman,
Conservation Director, Esther Arlan, Sheldon Spector of the Capital
Expenditures Committee and Michael O'Sullivan, Appropriation Committee, were
invited to remain for the discussion.
Open session was resumed at 8:53 p.m.
SELECTMEN/TOWN MANAGER JURISDICTION
The Manager noted that the Selectmen's Expense and Personal Services
Accounts are approximately level funded. Under the Town Manager's Expense
Account request for $184,405, the major increase will be for advertising
relative to recruitment.
Time
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Also reviewed were Temporary Help & Overtime, $35,000; Clerical Pool,
$15,621; Office Furniture & Fixtures, $4,000; Medical Payments, Fire, Police
and D.P.W. , level funded at $35,000; Professional Service (Town Mgr.
jurisdiction), level funded at $75,000; Director of Guides, $1,500; Tuition
and Training, $12,500; In State Travel, $12,000; Safety Program Expenses,
$500.00, for a total of $196,121.
LAW FEES/LEGAL SERVICES
$141,000 is the total requested for General Expenses; Law Fees and
Legal Services. Mr. Cohen explained the difficulty in foreseeing future
legal costs, noting that they may be higher than usual for some fiscal
years, depending upon circumstances.
aTIMATED REVERUES AND FREE CASH POSITION
Mr. Hutchinson reported that as of July 1, 1986, free cash was
certified in the amount of $3,625,262. He estimated a balance at the end of
this fiscal year to be $2,023,075, deducting funds for proposals at the
Special and Annual Town Meetings. From this amount, the School settlement
will have to be deducted.
Cherry Sheet revenues for FY88 were estimated at $6,838,348 with local
•
receipts at $6,059,504. The total, including available funds of $2,432,187, ••
is estimated at $15,330,039.
WARRANT INFORMATION SHEET
The Board and the Manager reviewed proposed appropriations for Personal
Services, Expense Articles and Capital Expenditures and Other, regarding the
recommendations of the Selectmen on each, and which items are to be
targetted for further discussion.
Members expressed differing views on several items, including the
request of Mystic Valley Mental Health. Mr. Dailey was in favor of an
appropriation of $5,000 which would lower the total Human Services funding
requests to 5%, rather than 10%.
Mr. Eddison supported the $15,000 recommendation because he felt MVMH
provides a much needed service in the Town, as set forth in the Human
Services Committee's excellent report.
There was also discussion regarding the appropriation requested for
RePlace. Mr. McSweeney felt that more emphasis should be placed on
education as the major role of RePlace.
In these two areas, the Manager will indicate in the Warrant Message
that the Selectmen are still considering their position and will prepare a
separate statement on the School Budget, indicating the Board's view.
Upon motion duly made and seconded, it was voted to adjourn at
10:02 p.m.
7 7/ =mg
A true record, Attest: £ //Ai ,
'W/X/61 4( / �I
Marion H. Sno
yc,„.i Executive Clerk