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HomeMy WebLinkAbout1986-06-BOS-min r1 F � g f i i}! S �i SELECTMEN'S MEETING June 2, 1986 i A regular meeting of tie Board of Selectmen was held on Monday, June 2, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk. PUBLIC HEARING, RAYTHEON COMPANY, SPRING STREET The Chairman opened the Public Hearing on the petition of Boston Edison and New England Telephone Companies for permission to install conduit on Bridge Street. John Drury, representing the Telephone Company, was present to explain the need for the installation to provide service to a new development on Valleyfield Road. In response to the Chairman's request for comments, Gary Patrick, 72 Bridge Street, asked to see the plan for the installation, but voiced no objections. There being no other statements in' f avor or in opposition, the hearing was declared closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and orders of Boston Edison Company and New England Telephone Company for installation of approximately ten feet of conduit in Bridge Street on the easterly side at existing pole 59/16 located approximately 6' northerly of Valleyfield Rd. EXEMPLARY TEACHERS AWARDS Catherine Boyd, Bowman School Teacher and George Southwick, Lexington High School Teacher, recipients of DeMolay 1986 Exemplary Teachers Awards, were present by invitation of the Board. Mr. Eddison stated that it was a privilege to recognize the excellence in teaching demonstrated by both. He read a statement of commendation and appreciation to Ms. Boyd and Mr. Southwick conveying the Board's high regard to them in their role as teachers and presented each with an original copy of the Resolution. MINUTES MAY 5, MAY 7, MAY 12, 1986 Upon motion duly made and seconded, it was voted to approve the minutes of Selectmen's Meetings on May 5, May 7, and May 12, 1986, as presented. RESIGNATION, FAIR HOUSING COMMITTEE, BARAN Upon motion duly made and seconded, it was voted to accept, with !gm regret, the resignation of Stephen Baran from the Fair Housing Committee, effective immediately. The Board expressed its thanks for his service on the Committee and its best wishes to Mr. Baran in his new position as Human Services Coordinator. _400 -- .-- mai -2- APPOINTMENT OF COMPTROLLER Mr. Hutchinson recapped the recruitment process which led to his recommendation that John J. Ryan be appointed as Town Comptroller. He outlined Mr. Ryan's background as Director of Finance and Administration for the City of Peabody, and stated that he felt Mr. Ryan to be the best of all candidates applying. Upon motion duly made and seconded, it was voted to appoint John J. Ryan as Town Comptroller, for a term of office to expire on May 31, 1989. REAPPOINTMENT OF EXECUTIVE CLERK Upon motion duly made and seconded, it was voted to reappoint Marion H. Snow as Executive Clerk of the Board of Selectmen for a term of office to expire on May 31 , 1987. CLEAN WATER ACTION PROJECT RESOLUTION James Reilly, Lexington's representative to the Mass. Water Resources Authority Advisory Committee was present for the Board's continued discussion of MWRA's efforts to increase water supplies and the request of "Clean Water Action" for a Resolution in opposition to diversion of streams into its Wachusetts and Quabbin reservoirs. The proposed resolution emphasised only one of several options now under consideration for increasing the water supply and Mr. Reilly advised the Selectmen not to foreclose any of the other alternatives. He urged strong support for water conservation, but recommended that the Board not endorse the "non-diversion" resolution at this time pending receipt of information which will be developed through a series of public meetings on a long-range MWRA water study to be held this month, which he will attend. He informed the Board that 25 to 30% of the water extracted from the two reservoirs is unaccounted for between the distribution system and the communities served, due to some extent to legitimate uses such as sewer flushing, fires and the watering of playing fields, but largely due to major leaks which must be found. Mr. Eddison asked that Mr. Reilly return to the Board when more information is available after the public meetings. PROCLAMATION, WATER CONSERVATION WEEK Upon motion duly made and seconded, it was voted to proclaim June 7th to June 13th, 1986, as Water Conservation Week in Lexington, in conjunction with the Governor's acknowledgement of this effort, as requested by the Mass. Water Resources Authority. BRICK STEP RECONSTRUCTION CONTRACT mat n i Selectmen's Meeting June 2, 1986 _3_ Upon motion duly made and seconded, it was voted to execute Contract *86-9-E, Brick Step Reconstruction, in the amount of $15,125.00, awarded at a meeting of the Board of Selectmen on April 28, 1986 and subject to the approval of Town Counsel as to form. LIMOUSINE LICENSES Upon motion duly made and seconded, it was voted to approve the application of Rinn Corporation d/b/a Avanti Limousine Service, 12 Hayward Avenue, for renewal of Limousine License for one vehicle to expire on May 31, 1987. Upon motion duly made and seconded, it was voted to approve the application of Liberty Limousine Service, Inc. , 52 Waltham Street, for Limousine License for one vehicle, to expire on May 31, 1987. SEWER CHARGES, LYONS, 389 WOBURN STREET Pow Upon motion duly made and seconded, it was voted to abate sewer charges in lieu of betterment, in the amount of $2,613.97, for property at 389 Woburn Street, Lot *53-5, inadvertently signed at a previous Selectmen's Meeting and consequently processed, though never approved. Upon motion duly made and seconded, it was voted to approve sewer charges in lieu of betterment in the amount of $1,450.19, for property at 389 Woburn Street, and to execute a notice of sewer charges in lieu of betterment. In addition to the charge of $1,450.19, 5% interest on the balance will be due for a period of 10 years. TRAFFIC ITEMS TO TRAFFIC SAFETY ADVISORY COMMITTEE SCHOOL STREET AREA/BRIDGE SCHOOL STUDENTS' WALKING ROUTE Upon motion duly made and seconded, it was voted to refer the request of James R. Maclnnes, Director of Business Services, Lexington Public Schools, that traffic safety issues relative to the walking route of Bridge School students from the School Street area be addressed, to the Traffic Safety Advisory Committee for its review and recommendations. TRAFFIC CONDITIONS, ELEMENTARY SCHOOLS, LWV STUDY Upon motion duly made and seconded, it was voted to refer the concerns p'""' expressed by the League of Women Voters based on a Town-wide study, to the Traffic Safety Advisory Committee for review and recommendations. The issues to be addressed are: lack of uniformity in the marking of school entrances and approaches; crossing guard coverage; installation of sidewalks; lowered speed at school entrances. mot _4_ Mr. Eddison commended the League for its report on traffic conditions as listed above and the recommendations given. A letter will be written to the League Chairman expressing the Board's appreciation. EXTRA WORK ORDER #1, GRANT ST. RESURFACING Upon motion duly made and seconded, it was voted to approve Extra Work Order #1, in the amount of $26,512.12 from Article 31, 1983, to Starrett Paving Corporation, for resurfacing of Grant Street under Contract *85-2, as recommended by Walter J. Tonaszuck, Director DPW/Engineer. ABATEMENT OF SEWER AND WATER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of sewer charges in the total amount of $331.10, to adjust estimates and meter card readings and for properties not connected to town sewer; to abate water receivables in the total amount of $124.85, to adjust estimates and aro meter cards; and to abate sewer charges appearing on FY86 Real Estate bills in the amount of $60.05, for properties not connected to Town sewer and exempt from sewer charges. ONE DAY LIQUOR LICENSE, W. R. GRACE Upon motion duly made and seconded, it was voted to approve the application of W.R. Grace Company RAEDACC, for One Day Liquor License on June 24, 1986, at 55 Hayden Avenue, for an employee retirement party. MAPLE, LOWELL STREETS -- REQUEST FOR LOWERED SPEED LIMIT Ruth and Bruce Lynn, 33 Maple Street, were present on behalf of Lowell and Maple and Summer Street petitioners for lowering of the 40mph speed limit on those streets to 35mph. The Town Manager had received a response to his request to Secretary Salvucci, D.O.T. , for a State study of speed limits on the three streets (Rte. 2A) which listed factors which led to the State's determination that the currently posted speeds can not be lowered. The letter, from Robert L. Shea, Traffic Engineer, State DPW, stated that at this time, 85% of cars exceed the 40mph limit. If the limit were to be lowered, 90% would be in violation. Mr. Shea also stated that the sight distance is straight and can be seen for several hundred feet in both directions on Rte. 2A. The Town Manager, in response to Mrs. Lynn's question about recourse, said an appeal could be made to the State to reverse its decision, but '""""io recommended installation, on a local level, of "Caution Children" signs. Mrs. Smith suggested that existing speed limits be enforced since 85% are going over the limit now. tea. omm Selectmen's Meeting June 2, 1986 -5- Mr. 5._Mr. Lynn spoke of a blind spot at an incline on Maple Street near his home which hides the presence of children and animals who might be crossing at that point. He disputed the logic of the State's findings and asked that a statement of traffic conditions on Rte. 2A be presented to the State which he felt would justify a lowered speed limit. Mrs. Lynn noted that the speed limit on Summer Street in Arlington is 30mph and changes to 35mph in Lexington. She felt that the Town should have more control in establishing rates of speed on roads within its boundaries. Questions were raised as to standards and criteria used by the State in arriving at speed limits for roads under its jurisdiction. The Manager suggested that, after concerns have been registered with the State, Mass. DPW officials be invited to a meeting to explain the methodology for this procedure. He also agreed that the Traffic Safety Advisory Committee could be asked for its recommendations for appropriate speed limits. Mrs. Lynn asked if the Town could investigate and make a strong plum statement that speeds on all Town streets be kept under 35mph and that State traffic engineers personally survey traffic conditions. Mr. Eddison summarized the sense of the Board as wanting a review of the matter by Town staff and the Traffic Safety Advisory Committee to get the most information possible. He pointed out the portion of Maple Street with the blind spot, as noted by Mr. Lynn, with respect to poor sight distance there. After this information has been gathered, the Traffic Safety Committee, abutters, and the State DPW Traffic Engineers would be asked to attend a Selectmen's meeting for discussion of the situation. STATE GRANT OF I/I CONSTRUCTION Upon motion duly made and seconded, it was voted to authorize the Lexington Town Manager to act on behalf of the Town of Lexington (hereinafter referred to as the "Applicant") , as its agent in filing applications for, executing agreements regarding, and performing any and all other actions necessary, to secure for the Applicant such grants and grant payments for the design and construction of sewage treatment facilities as may be made available to the Applicant, pursuant to the provisions of the Massachusetts Clean Waters Act (M G.L. c.21, section 25.53, inclusive, as amended), or other special Act of the General Court, for the construction of the following facilities: I/I Rehabilitation Construction. HARTWELL AVENUE/BEDFORD STREET/MARRETT ROAD imm Due to the illness of both the Town Engineer and the Director of Public Works, the Town Manager asked that the progress report on the road improvement plans for Hartwell Avenue, Bedford Street, and Marrett Road be postponed. He reported that obstacles have been encountered on certain aspects of the Bedford Street plan to do with the proposed traffic light at Eldred Street, which the State opposes. A -6- Regarding the Marrett Road plan, District Highway Engineer Mistretts, State DPW, had stated a requirement, among others, for updated traffic volume data and the widening of the driveway entering Forbes Road. All available information on the road plans will be provided at the Selectmen's June 17th meeting, with all professional staff present. LIONS CLUB CARNIVAL Upon motion duly made and seconded, it was voted to approve the request of the Lexington Lions Club for use of the Center Playground on June 30, July 2,3,4,5 and 6, 1986, for set-up, operation and clean-up of the annual 4th of July Carnival. CONTRACT, SIDEWALK RECONSTRUCTION Upon motion duly made and seconded, it was voted to award Contract 86- 7-E, in the amount of $33,218.60, to Highway Paving, Inc. , North Billerica, MA. for sidewalk reconstruction, subject to the approval of Town Counsel as moo to bid form. REAPPOINTMENTS TO COUNCIL ON AGING Upon motion duly made and seconded, it was voted to approve the reappointment by the Town Manager of Dorothy Boggia and Gladys Scanlon to the Council on Aging. Mr. Eddison stated that he had worked with both as liaison to the Council on Aging and had found them to be valuable and dedicated workers on the Council. Mr. Hutchinson will convey the compliments of the Board to Mrs. Boggia and Mrs. Scanlon. HURRICANE GLORIA The Manager acknowledged excellent work of Fire Chief Bergeron in ' coordinating the application process regarding reimbursement for expenses incurred from Hurricane Gloria. Federal and state payments to the Town totalled $123,412, which covered most of the Town's expenses in repairing damage to municipal trees and fire alarm equipment; and overtime incurred by town workers during the storm. AWARD OF MERIT - GEORGE A. SMITH Mr. Hutchinson reported that George Smith, Health Director, will be receiving the Certificate of Merit Award from the National Environmental moo Health Association for his contributions in the field of public/environmental health. The Chairman will acknowledge this accomplishment in a letter to Mr. Smith. Selectmen's Meeting June 2, 1986 -7- omen LINCOLN LAND PP OPOS L The Town Manager noted the Lincoln Special Town Meeting scheduled f o rr June 16th to corder tsar 3 ou. op t i circ= , for uce of 47 acres of land near the Lexington line. Proposed uses include affordable housing and commercial development , which may be able to help fund the housing. Mr . Hutchinson and Mr . Edd i so n will confer with Lincoln Selectmen regarding the proposed commercial development and the impact of the more intense use on Mar r e t e Road traffic. TRASH COLLECTION Mr . Hutchinson reported that recent problems i th trash collection contractors appear to have been solved and that pick-up should be nack on a regular schedule within a week . He expressed his appreciation for the patience of the public during this period. TRANSFERS FROM RESERVE FUND Upon motion duly made and seconded, it was }noted to apprcwe transfer from the Reserve Fund to the following accounts Acct . 01-06-158, Elections $1 ,030.00 Acct . 01-004-102, Town Manager Expense $1 ,000.00 Acct . 01-26-145, Repair & Maintenance $2,000.00 ram FOL I u t ON TR UU[`K } =ENC+OR S The Chairman aseed t c r the u I ew of the Board on permitting Frey+dor,E to operate from trucks on Town Streets. All members agreed that the policy not to perrni t such operations should be reaffirmed on the basis of traffic and pedestrian safety . EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote, Mr . Eddi son, Mr . Marshall , Mr . Dailey, Mrs. Smith, to go into Executive Session for discussion of matters of land acquisition, with no intent to resume opens session. Upon motion duly made and seconded, it was voted to adjourn at 9.1t p.m. //(12 A true record, fittest : / f 0s66 -rion H. Snow Executive Clerk I 1') swift SELECTMEN'S MEETING June 17, 1986 A regular meeting of the Board of Selectmen was held on Tuesday, June 17, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Selectman Smith arrived shortly after the start of the meeting. PUBLIC HEARING, RAYTHEON COMPANY The Chairman opened a Public Hearing on the petition of Raytheon Company for permission to place cable in an existing conduit on Spring Street. Leo Lecassie, representing Raytheon Company, explained that the installation is necessary to provide additional telephone service. Raytheon would lease the conduit, owned by the New England Telephone Company, pending approval by the Board of Selectmen. There being no statements offered in favor or in opposition, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted 4 - 0 to approve the petition, plans and orders of Raytheon Company for permission to place cable in existing conduit in Spring Street in an existing underground conduit which extends 62 L.F. from existing N. E. Telephone Company manhole *54/188 on the north side of Spring St. in a southerly direction to existing utility pole *90/34, approximately 100' of Hayden Avenue. Mrs. Smith abstained from voting since she had not been present for the entire hearing. LINCOLN LAND PROPOSAL/MINUTE MAN NATIONAL PARK Mr. Eddison recapped a proposal by the Town of Lincoln for development of 47 acres in Lincoln near the Lexington line, 31 acres of which would be used for affordable housing with the remaining 17 acres to be used for commercial development which would provide financial support for the housing. A buffer zone, separating the National Park from the residential development is planned as well as relocation of Old Bedford Road to reduce traffic congestion. The plan is contingent upon rezoning of the entire parcel to PUD zoning to allow mixed residential and commercial use. A Special Town Meeting held in Lincoln on June 16th had approved the rezoning and the purchase of 31 acres between the National Park and Massport. A referendum was held on June 17th for override of the limits of Prop. 2 1/2. Mr. Eddison suggested a meeting with the Lincoln Selectmen after the outcome of the referendum is known. He added that Lincoln is interested in commercial development not only for financial support for the housing, but for assistance from the commercial developer with realignment of Old Bedford Rd. and Virginia Rd. He was not in favor of the latter process which might be used by developers to gain rezonings. He saw a threat regarding traffic impact from the commercial development, which could be intensive. _2 Mr. Eddison reported on a meeting with National Park Service officials regarding the future of the Park. He outlined alternative plans presented as: 1. Minimum action on changes to the Park 2. Total reconstruction of Rte 2A and relocation out of the Park 3. An urban parkway 4. A "string of pearls" which would mean re-creation in five spots of 1775 events. 5. Development of a variety of tour routes. With respect to the Lincoln proposal, Mr. Eddison noted that Lincoln is flexible and wants involvement of neighboring towns in the planning process. Mr. Marshall said he was troubled by the traffic impact which would result from the commercial development proposed. He also felt that Lincoln's low-income housing would be isolated, not integrated as in Lexington, and therefore would not meet social goals. He questioned locating the housing on the out-skirts of Town, near the airport. Mr. Eddison agreed that there are many unresolved questions but that Lincoln seems aware of that fact. Mr. McSweeney reported that at a recent HATS meeting, no opposition was mow apparent from the National Park Services Denver Team but that the Massport representative was not in favor of housing at that location. The Central Transportation Planning Service (CIPS) is now conducting a traffic count which will be ready for the next HATS meeting in September. In Lexington, only the portion of Rte 2A from Rte 128 west to Concord will be included. Mrs. Smith, with reference to the new road system proposed by the National Park Service, noted that that work would be funded by the State. Mr. Marshall added that the Park Service should be reminded that the automobile in these days is a major means of transportation and that the Park should be planned in such a way as to accommodate auto travel, not exclude it. Mr. Eddison agreed with Mr. Dailey that Lexington's main concern is traffic impact and not the type and location of housing. Mrs. Smith suggested that the project be followed closely from the HATS perspective. She added that additional housing and commercial developments are planned for the air base and should be factored in as well. The Board agreed that a meeting with Lincoln Selectmen should be scheduled after the results of the Referendum are known for further discussion of the proposal and its ramifications. MINUTES - MAY 1e Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's Meeting on May1 198 as �..� r r presented. 4/c, pola Selectmen's Meeting June 17, 1986 -3- RESOLUTION - RICHARD M. PERRY, Upon motion duly made and seconded, it was voted to approve a Resolution to acknowledge the appreciation of the Board for the excellent service to the Town of Richard M. Perry, former Town Comptroller. LUMBERYARD REALTY TRUST - CAMELLIA PLACE, Mr. Hutchinson reported on administrative and engineering positions on the proposal of Lumberyard Realty Trust for access from its property to Camellia Place and exiting onto Bedford Street with suggested adjustment to the traffic signal cycle. The Manager expressed doubt that the adjustment to the light cycle would provide a solution and asked that the proponent, Alfred Busa, address that issue. He felt that exiting from Camellia Place was a rational solution, but pointed out that parking spaces and training area for the Fire Dept. would be lost. He saw need for time to work out these aspects of the proposal. Mr. Tonaszuck, Director of Public Works/Engineering, noted that the Fire Dept. has had problems with congestion regarding safe exiting and manuevering of fire vehicles which the impact of the new development would olimma compound. Mr. McSweeney suggested widening of Camellia Place to ease exiting. Joyce Miller, Chairman of the Conservation Commission, said she had not seen a topographic plan of the proposed easement location, but felt that her Commission would have trouble approving road construction over the brook located there, which would have the potential for adverse effect. Mr. Busa responded that he was confident that the requirements of the Wetland By-Law could be satisfied. He added that the Trust is willing to cooperate, as evidenced by the traffic study submitted as requested, and that he will work with the Conservation Commission regarding its concerns. He stated that financially, the best time for addressing the entrance/exit issue was during the planning process for construction of his facility, but if that is not possible, he would have to live with the Bedford Street exit. Mr. Eddison recommended that the Conservation Commission confer with Mr. Busa and would give some indication as to approval or suggest some acceptable alternative. Mr. Marshall said he would consider the option of waiting to decide on a solution until both the Busa and Custance developments are in operation and their impacts known. Mrs. Smith saw a need for attention to the area as a whole regarding traffic and environmental issues. Upon motion duly made and seconded, it was voted to authorize the Town Manager to work with Mr. Busa and the Conservation Commission, and the Planning Board, to explore what can be done to move toward a solution. pomm _4_ mod Mr. Dailey added that as a first step, Mr. Busa should provide a detailed plan showing location of the proposed easement. APPROVAL OF APPOINTMENTS TO HANSCOM FIELD ADVISORY COMMISSION The Board reviewed a list of nominees for membership on the Hanscom Advisory Commission, representing local citizen groups, area-wide organizations, businesses basing aircraft at Hanscom and aviation related businesses, submitted to the Selectmen of Lexington, Concord, Lincoln and Bedford for approval. Upon motion duly made and seconded, it was voted to approve appointments to the Hanscom Field Advisory Commission, with terms of office of three years, of the following: Robert Domnitz, representing the Merriam Hill Association Jane Farmer, representing the League of Women Voters Henry Wilholm, representing Digital Equipment Corporation • Michael Dye, representing Jet Aviation Mrs. Smith suggested that periodic conferences be scheduled with Lexington's representative on the Commission to be kept informed of developments at the airbase. APPOINTMENTS - TOWN CELEBRATIONS COMMITTEE wow The Board reviewed a letter from Chairman Fitzgerald of the Town Celebrations Committee, requesting reappointment of four members whose terms will expire on June 30th. William Fitzgerald, Raymond Flynn, Robert Jackson, and Jean Coates were complimented as being oustanding and valuable members with experience by service on the Committee for several terms. It was agreed that the Committee be expanded by appointment of 2 or 3 Associate Members, to ensure carry-on in the planning of annual observances. Upon motion duly made and seconded, it was voted to reappoint the following members of the Town Celebrations Committee for terms of office to expire on June 30, 1986: William J. Fitzgerald, 65 Liberty Avenue Raymond J. Flynn, 310 Concord Avenue Robert C. Jackson, 67 Colony Avenue C. Jean Coates, 30 Donald Street TOWN REPORT COMMITTEE AND ARTS COUNCIL APPOINTMENTS Mr. Eddison noted the request of the Town Report Committee that appointment/reappointments to that Committee be made by July 1st, rather than by September 30th, because its heaviest work load period occurs in late summer and early fall. Erna Green, will supply a list of those willing to continue to serve and suggestions for new members. Kerry Brandin, Chairman of the Council for the Arts, had also requested early appointments for her Committee, to become effective on September 30. ago The Council prepares its calendar during the summer and would like to list any new members in it. The Board had no objections to these adjustments. Pmft Selectmen's Meeting June 17, 1986 _5_ CENTER REVITALIZATION COMMITTEE Mr. Eddison suggested that the existing Center Revitalization Committee be discharged preparatory to the formation for a new Lexington Center Committee to be charged with continuing the process of managing change in the Center. Upon motion duly made and seconded, it was voted to dissolve the Center Revitalization Committee, with appreciation for its hard work in fulfilling its charge. MARRETT ROAD AND NORTH LEXINGTON ROAD IMPROVEMENT PLANS MARRETT ROAD Dick Cooke of Boston Survey Consultants, was present to give a status report on plans for improvements to Marrett Road. He noted the requirement by the State DPW for an update of the 1981 traffic count, which is now being conducted and the widening of the driveway entering Forbes Road. He recounted the 5-year experience of attempts to implement the improvements including an amended plan to avoid land taking of Park Service land. Regarding the ongoing traffic count, to be completed in 2 or 3 weeks, certain changes have been noted i.e. more traffic on new Mass. Avenue and less at Forbes Road. These changes may require modifications of traffic signals cycles. He pointed out that the proposed Lincoln and Hanscom Field developments will both impact Rte 2 traffic. Regarding the plans for relocation of Rte 2A outside the National Park, which he showed on a map, he felt that that feature of the Park Service's plans if ever implemented would be in the distant future. Mr. Cooke estimated that it was likely to take 2 or 3 years to get final approval of Rte 2A improvement plans by the State and Federal agencies involved, but with constant attention, that period could be reduced to 18 months. Mr. Marshall recapped the Board's compromise regarding the Park Service refusal to cooperate with land taking and approval at that time of the revised plan by State officials. He expressed frustration at yet another delay 16 months after approval of the compromise plan. Mrs. Smith suggested that the Board authorize staff to press for quick action by the State and F.H.A. on the plan as accepted and asking for assistance from our Legislators in expediting the process. Mr. Hutchinson advised asking State officials to meet with the Board in 30 days when the traffic count update has been completed. J -6- Upon motion duly made and seconded, it was voted to authorize the staff to mrr+)e 1 i 1 +h al i due speed and acr? ty to meet with state officials, stating to tnerc that the _ tat l e t i ca: traffic update has been completed as requested and that the Town is satisfied with the road alignment proposed. moo Further , that the plar is seen as the final des gn for irripro,fenien t of Pte 2A sn ri -"-,3t the Board f.t2}l t s to see project BEDFORD STREET Mr . Cooke reviewed the history of plans for improvement with Bedford Street an d showed a plan developed several years ago , which was to have mooed forward. Area residents opposed the plan, which provided no direct access to Eldred Street and had other features they considered objectionable, such as the number of lanes and lack of green space. The North Lexington Road Improvement Study Committee was formed and gave its recommendations for a revised plan, which was developed by BSC Engineering to accommodate these recommendations. The State did not accept the compromise plan , chiefly because of traffic lights and direct access to Eldred Street , which it was felt would cause back-ups during peak hours, but the State still felt that the plans could not be approved with the Eldred Street lights. Mr . Cooke recapped State DPW latest requirements or the compromise, stated in a letter dated June 4, 1986, which he said showed inconsistencies with prior approvals . George Burnell , Chairman of the North Lexington Road Improvements Study r Committee, stated that the 1984 plan had been unacceptable to all in North Lexington eecept for the business community. He felt it imperative to push Now forward with the compromise plan. Mr . Marshall responded that the situation should be put into perspective and that even though Precinct 7 had opposed the 1984 plans a large portion of the Town had accepted i t . He felt the State's disfavor of the Eldred Street light could be legitimate with regard to back-ups to the ramp and that if the newer plan is rn o t accepted quickly , the 1984 plan should be implemented. Mr . Eddisor, said he was not at the point of giving up on the compromise plan and was willing to try for its approval until convinced that the State has seriously considered the concessions made because of neighborhood objections. He added that he felt the residents would be willing to glue up the Eldred Street lights during peak hours to have it available at other times. Mr. Dailey noted that a great deal of time had been spent developing a good plan and felt that exploration should be made as to the possibility of its approval before giving up on it. Mrs . Smith also felt it was hood sense to e•rpl=ire all possibilities and make every effort to get definitive answers as to t r e reasons the plan is unacceptable. She was in agreement with Mr . Marshall's view on the Eldred St. light, adding that it could be a stumbling block . Mr. Hutchinson said that at this critical point , State officials at ars appropriate leve1 should b e m e t with a n d asked t o r specific reasons f o r disapproval and if the Eldred Street light is the ma2or reason for the Staters position. Selectmen s Meeting June 17, 1986 __- oft He felt that Senator Kraus and Representative Doran should also be present . Mr . Marshall stated that he would not want to make a judgement that nigh' but felt that a deadline DI' this fall should be established for makirq a decision after all facts are known . Upon motion duly made and seconded, it was voted that the Town Manager be authorized to work with State officials and others necessary to attempt to determine whether the North Lexington Road Improvement plan is viable in the sense that components of the plan will be approved by the State DpW, HANDICAPPED PARKING SPACES, MUZZEY STREET The Board reviewed the recommendations of the Enablement Committee or. the request of Dr. Zangara, 19 Muzzey Street, for relocation of handicapped parking spaces from the corner of Mass , Avenue and Muzzey Street , to 19 Muzzey Street , which he felt would be advantageous for his patients' At the time of consideration of the request on November 5, 1985, the Board had voted to accept the recommendations of the Center Revitalization Committee to move the space, subject to the review and recommendations of the Enablement Committee or, the matter , The Enablement Committee had recommended, in a letter dated June 5, 1986, that the existing location of the parking space was preferable since it is the closest one to the Center . The Committee suggested that an additional handicapped space be provided at 19 Muzzey Street . It was noted that the Center Revitalization Committee was not willing Pima to have an additional space on Muzzey Street designated for handicapped parking. Upo� motion duly made and seconded, it was voted rc 'escAnd the vote nf the Board on November 5, 1985, which had authorized the relocation of the handicapped parking space from the corner of Muzzey Street and Massachusetts Avenue to #19 Muzzey Street . POLICY ON TRUCK VENDOR OPERATIONS Mr , Eddison had submitted proposed wording for a policy not to permit vending from trucks in heavy traffic areas of the Town. He explained that several inquiries had been made of the Selectmen 's Office for permission to sell ice cream. It was agreed that the item would be tabled. SCHOOL BUILDINGS ASSISTANCE PROCESS Mr , Hutchinson reported on the status of the submission to the School Buildings Assistance Board for funding of the school renovation project . He said the news that day was positive and that Lexington' s application was on the June 24th SBAB agenda. All Lexington school projects are proposed for approval , with staff recommendations for 60% reimbursement. In answer to questions about a guarantee that the State s annual approval of funding in the future, Mr . Hutchinson thought it unlikely that rft the State would withhold approvals since it had never been the case. -8- LEXINGTON MINUTE MAN REQUEST FOR MINUTES The Town Manager acknowledged a letter from District Attorney Harshbarger relating to a complaint from Ms. Elizabeth Banks of the Lexington Minute-Man. Ms. Banks alleged that the Town violated the Open Meeting Law by failing to make public the minutes of the Executive Session of April 9, 1986 dealing with the Mews Property. Mr. Harshbarger ruled that the executive minutes need not be released to Ms. Banks since they deal with litigation strategy on a pending matter. Mr. Cohen noted that he has spent a number of hours on public records questions as a result of Ms. Banks' frequent complaints. He stated that he had met with an Assistant District Attorney and with counsel for the Secretary of State. One topic of discussion concerned the Board of Appeals and Ms. Banks' demands to see their draft conditions for the "Katandin Woods" project. The District Attorney's office acknowledged that the Board of Appeals is a quasi-judicial body and that it may not always be appropriate to deliberate in public session. Mr. Cohen said he hoped that all meetings of the Board of Appeals could continue to be held in open session. With respect to Ms. Banks' specific request, he had agreed with the counsel for the Secretary of State that the draft could now be released since the decision had been filed with a copy to Ms. Banks and the appeal period had expired. Mr. Cohen noted that no complaints had been filed against Lexington under the Public Records Law until Ms. Banks' began to make them. TRAFFIC SAFETY, MASS. AVENUE ACCESS TP PARKING LOT mai Mr. Hutchinson informed the Board of his request to the Traffic Safety Advisory Committee for its recommendations on his proposal to close the access to the municipal parking lot, between the 1775 Wine & Spirit Shop and the bank. He felt that this access has created a safety hazard by cars making illegal left turns onto Mass Avenue and driving over the sidewalk area. He also suggested that the driveway exiting the Pewter Pot parking lot be looked at. CONSENT AGENDA Upon motion duly made and seconded, it was voted to ratify the poll vote of June 12, 1986, approving the acceptance of the low bid of the Essex County Bank on a State Anticipation Note for sewer work on Marrett Road, in the amount of $22,177.54, dated June 12, 1986. wow Selectmen's Meeting -9-- June 17, 1986 soms MARY MC DONOUGH RECOGNITION PARTY, ONE DAY LIQUOR LICENSE Upon motion duly made and seconded, it was voted to approve the request of the Mary McDonough Party Planning Committee for permission to serve wine in Cary Hall, Cary Memorial Bldg. on September 10, 1986, and to approve the application by the Committee for a One Day Liquor License on that date. ARMENIAN SISTERS ACADEMY, ONE DAY LIQUOR LICENSE Upon motion duly made and seconded, it was voted to approve the application for One Day Liquor License by the Armenian Sisters Academy on June 22, 1986. TRAFFIC ITEM, BUTLER, LARCHMONT LANE Upon motion duly made and seconded, it was voted to refer the request of Jill Butler, B Larchmont Lane, for relief from safety hazards on Larchmont Lane, to the Traffic Safety Advisory Committee for review and recommendations. REQUEST FOR USE OF BATTLE GREEN, LEXINGTON MINUTE MEN Upon motion duly made and seconded, it was voted to approve the request of the Lexington Minute Men, Inc. for use of the Battle Green for r.. installation of officers on Sunday, June 29, 1986, at 2:00 p.m. ORDER OF TAKING, PEARL STREET Upon motion duly made and seconded, it was voted to execute an Order of Taking for Pearl Street, established as a Town way at an Annual Town Meeting on April 2, 1986. FRANKLIN SCHOOL SEWER CHARGES Upon motion duly made and seconded, it was voted to approve sewer charges in lieu of betterment in the amount of $6,612.79 for property at 7 Stedman Road, the former Franklin School. Upon motion duly made and seconded, it was voted to abate the sewer charge in lieu of betterment for the Franklin School property, 7 Stedman Road, in the amount of $6,612.79, as recommended by the Director of Public Works/Engr. because sewer was included in the price of the Franklin School property when it was purchased from the Town. -10- �•�. 198 GRANT STREET, SEWER CHARGES IN LIEU OF BETTERMENT Upon motion duly made and seconded, it was voted to approve sewer charges in lieu of betterment in the amount of $1 ,588.08, for property at 198 Grant Streeet, owned by Barry Couette, 5 Raymond Street, Lexington. CONTRACT 88-7-E, SIDEWALK RECONSTRUCTION Upon motion duly made and seconded, it was voted i to execute Contract *86-7-E, in the amount of $33,218.60, awarded on June 2, 1986, to Highway Paving, Inc. , North Billerica for sidewalk reconstruction. CH. 90 BOND ISSUE PROJECT Upon motion duly made and seconded, it was voted to execute "Ch. 90 Environmental Punch Lists and Ch. 90 Project Request Forms for resurfacing of 9,000 linear feet of existing streets in various locations in the Town in the amounts of $41,062 for Waltham Street - Marrett to Brookside and $97,938 for Paul Rever Road, Spring Street (Marrett to Hayden) . EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into moo Executive Session for discussion of matters of Collective Bargaining Strategy and of Litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:22 p.m. A true record, Attest: c --)/ W/")/t- i;17, anion H. Snow Executive Clerk ....0