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HomeMy WebLinkAbout1986-04-BOS-min ty SELECTMEN'S MEETING )(' April 2, 1986 A regular meeting ce Board of Selectmen was held on Wednesday, April 2, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7:08 p.m. Acting Chairman Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. APPOINTMENT TO POLICE MANUAL POLICY COMMITTO Upon motion duly made and seconded, it was voted to appoint William J. Dailey, Jr. as a member of the Police Manual Policy Committee, to fill the unexpired term of John F. McLaughlin to September 30, 1986. APPOINTMENT TO LEXINGTON COUNCIL FOR THE ARTS Upon motion duly made and seconded, it was voted to appoint Robert Gartside, 20 Loring Road, to the Lexington Council for the Arts, to fill the unexpired term of Austin Lee to September 30, 1986. Mr. Gartside's appointment will be effective as of the date of Mr. Lee's resignation, not as yet tendered. ONE DAY LIQUOR LICENSE. ARTS/LEXINGTON Upon motion duly made and seconded, it was voted to approve the application of Arts/Lexington, Inc. for One Day Liquor License on April 12, 1986, in Estabrook Hall, Cary Memorial Building and to permit service of wine at that location following a concert. WARRANT ARTICLES REVIEW Mr. Hutchinson reviewed status and procedures on articles beginning with Article 5, Salary Adjustments and Collective Bargaining Settlements, through Article 18, Sewer Pump Station Energy Improvements. Regarding Article 26, Topographic Maps, the Selectmen had voted 3 - 2 for indefinite postponement. If Article 26 comes up on April 2 the Planning Board will ask for postponement to April 7th to present a substitute motion requesting the appropriation. The intent to take up articles in order by the Planning Board was pointed out by Mr. Dailey and Mr. McSweeney who were not in favor of the postponement. Since the Planning Board has been heavily involved with zoning articles, Mr. Eddison felt that it would be appropriate to allow this departure from the schedule. Upon motion duly made and seconded, it was voted to adjourn at 7:45 p.m. r) A true record, Attest: 4/11V1/0 I S--- Li4n H. Siow. Executive Clerk G, SELECTMEN S. MEETING r T ,, : Aril 1935 4VVV111\t,' r �- r.. A regular meeting of the Board of Selectmen was held on Monday, April 7, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall , Mr. Eddi son, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. SCHOOL COMPUTER SYSTEMS PROPOSAL Mr. Clough, Mr. Di Gi ammar i no, and Dr . Bussgang met with the Board for continued discussion of the School Department's request under Article 28, for funding in the amount of $135,000 for purchase of computer equipment. Mr. Marshall questioned the wisdom of installing computer equipment which could be used for both administrative and instructive purposes, giving students the opportunity for access to the entire Town System. He saw other options which would adequately handle all school needs and felt that exploration should be made regarding equipment other than the proposed VAX 785, noting that no alternatives had been presented for the $135,000 requested. ____- Mr. rMr. Clough and Dr. Bussgang outlined the benefits of the VAX 785 vs. the current DEC - PDP 11/75 system adding that the VAX is the s.ys ost used by universities. Also pointed out was the corporate com i bu t i on of Digital in the amount of $200,000. Mr. Marshall requested evidence of better security, investigation of other systems, and justification of the """' need for the equipment. Dr. Bussgang referred to the benefits of central memory, speed of response and communication, which would be provided by the VAX 785. Discussion on Article 28 was resumed by the Board later in the meeting. STUDENT SELECTMEN/TOWN MANAGERS - LEXPRESS FUNDING Student Selectmen and Town Managers were present for presentation of their views on the request for FY'87 funding for LEXPRESS. Sophia Emerson, Chairman, Stephen Glick, Michael DiNapoli , and Brendan Murray and Town Manager Stephen Hills, with Alternate Town Manager Helen Kurtz, took their places at the Meeting Table for their deliberations. Each stated their positions on the options presented and several motions were presented, none of which carried. Michael DiNapoli moved that the system be maintained only to fill the needs of the elderly and handicapped. The motion was not seconded. Stephen Glick moved to support a 3-route system with funding of $174,500 and that motion was seconded by Sophia Emerson. Brendan Murray and Michael DiNapoli voted negatively and the motion failed. Brendan Murray moved to support the full system with funding of $246,500. The motion was seconded by Stephen Glick. Sophia Emerson voted against the motion and Michael DiNapoli abstained from voting and that motion also failed. a r -2- The 2wThe students were thanked for their efforts and interest in Town Government and they retired from the meeting. PROCLAMATION. STUDENT GOVERNMENT DAY Upon motion duly made and seconded, it was voted to proclaim Wednesday, April 9, 1986 as Student Government Day. BOSTON EDISON CONDUIT/BEDFORD STREET Mr. Chisholm representing Boston Edison Company, was present for the public hearing on that company's petition for permission to install conduit in Bedford Street. He explained the need for the installation to provide -------- electric service to #57 Bedford Street. Work is scheduled to commence after Apr st and only one half of the roadway will be opened at one time. The r mmendation of the Director of Public Works in favor of approval was noted. There being no other comments in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition of Boston Edison Company for permission to install approximately 76 feet of conduit in Bedford Street, approximately 93 feet north of Worthen "'d Road, thence turning and running east. TRAFFIC ITEM - CENTER PLAYGROUND Upon motion duly made and seconded, it was voted to refer the request of Alexandra Hewer relative to traffic safety concerns near the Center Playground to the Traffic Safety Advisory Committee for review and recommendation. WATER CHARGES. 12 EMERALD STREET Upon motion duly made and seconded, it was voted to approve water charges in lieu of betterment in the amount of $90.00 for property owned by Robert Phelan at 12 Emerald Street. TOWN MEETING ARTICLES Mr. Hutchinson reviewed with the Board a list of items to be dealt with at that night's session of Town Meeting. He noted the School Committee's request to take up the School Rehabilitation Article on May 7, and recommended this procedure to allow time for the bus tour and study by the Permanent Building Committee. With respect to the School Computer Systems Article, which was expected , od to come up that evening, Board members unanimously expressed their views in opposition to the current proposal. 'I t-- Pmft Selectmen's Meeting April 7, 1986 -3- In the light of the three large funding articles, namely; topographic maps, school computer and LEXPRESS its was agreed that notice of reconsideration for each articleuldtbe ittlivekt it is voted in the affirmative. That procedure will avekO .opts n when the school e buildings renovation article is considered. The Pine Meadows Article will be tabled to keep options open. Regarding the LEXPRESS Article, the position of the majority of the Board in favor of full funding, with a fall-back position for $174,500, was noted. Mr. McSweeney will move to amend the motion to allow for provision of transportation for elderly and handicapped only. Upon motion duly made and seconded, it was voted to adjourn at 8:00 p.m. /) (--- / -- 4 /4 A true record, Attest: / Snow/, , ,..)/ 4n H. , mos tion 7 '' )4) Executive Clerk ,,--- Pm* r �Ey w kf 'WM A° . f SELECTMEN'S MEETING April 9, 1986 (1 A regular meeting of the Board of Selectmen was held on Wednesday, April 9, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. REVIEW OF TOWN MEETING ARTICLES Mr. Hutchinson and the Board reviewed sequence and strategy on Articles expected to be dealt with at the evening's session of Town Meeting starting with Article 32, LEXPRESS Funding. The Student Selectmen and Town Managers will be introduced to the Town Meeting at that time. The Town Manager requested direction on when funding for replacement of DPW oil tanks should be brought up adding that he would like to have it moved on that night under Article 6. The Board agreed to this procedure. The Selectmen will move to table Article 35, School Building Maintenance and May 7th will be recommended by the Permanent Building and School Committees for its presentation. Mr. Marshall suggested that Town Meeting be adjourned at the April 16th session to May 5th, allowing for a two-week lay-off. The Selectmen will not meet during the school vacation week, but a regular Selectmen's meeting will be held on April 28. Discussion followed as to scheduling of a tour of School buildings, relative to Article 35. Selectmen will either accompany the Permanent Building Committee on its tour, will be given tours individually or will view the buildings on the May 4th TMMA bus tour. Mr. Hutchinson will look into arranging a meeting with the Permanent Building Committee on Saturday, April 26th. CENTER FIELD LIGHTING CONTRACT 86-10 Upon motion duly made and seconded, it was voted to allow the withdrawal of the bid of Vigil Electric Company, low bidder, for construction of lighting at the Center Playground and to award Contract 86- ' 14 to the second lowest bidder, LeVangie Electric Company in the amount of $68,300.00, for work as described in 'Alternate A', as recommended by Walter J. Tonaszuck, Director of Public Works & Engineering. LOCAL GOV'T ADVISORY COMMITTEE MEETING Mr. Marshall reported on his and Mr. Hutchinson's attendance at a Local fm• Government Advisory Committee meeting on April 5th, at which Governor Dukakis was present. Mr. Marshall had informed the Governor of Lexington's efforts toward fiscal responsibility, noting school closings, and had encouraged 100% replacement of General Revenue Sharing Funds. P] l �M He noted the efforts of the Mass. Municipal Association in urging the Governor, as Chief Elected Official, to amend the formula. According to lobbyists, it appears doubtful that the Legislature will provide the requested relief without specific guidance from the Governor. Mr. Marshall said he felt the meeting was a useful one, adding that Lexington was well represented by the Town Manager, as a member of the Mass. Municipal Association. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith and Mr. McSweeney, to go into Executive Session for discussion of matters of litigation with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 8:00 p.m. A true record, Attest: �" ? 64 L Marion H. Snow Executive Clerk magi r f 30 12 j- H SELECTMEN'S MEETING (11 April 14, 1986 A regular meeting or- Board of Selectmen was held on Monday, April 14, 1986, in the Selectmen's Meeting Room, Town Office Building at 7:00 p.m. Chairman Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. EMERALD STREET Mr. Hutchinson reported on progress with construction by Minute Man VoTech/Rotary Club of housing on Emerald Street and informed the Board of a need for adjustment of the location of the driveway. This would necessitate a slight revision in the planning for completion of the street, but not change in the road layout. He asked the Board's endorsement of the procedure. Mr. Eagle, Rotary Club, and Mr. Tonaszuck, Director, DPW, explained that to facilitate a better driveway approach a change in location of the proposed turnaround is requested. In the interest of providing low/moderate ""ma income housing on the lot, no hammerhead or standard turning area had been required in the cul-de-sac, although the design will permit maneuvering of safety vehicles. Upon motion duly made and seconded, it was voted to approve the change in the placement of the driveway for the Emerald Street housing project, as presented. CONTRACT 86-6-E, HANCOCK/MIDDLE STREETS Upon motion duly made and seconded, it was voted to execute Contract 86 awarded on March 25, 1986, to LAL Construction Co. , Inc. in the amount of $636,289.35, for street, drain and sidewalk construction on Hancock and Middle Streets. TRANSFER, INSTATE TRAVEL Upon motion duly made and seconded, it was voted to approve transfer from the Reserve Fund to Acct. #01-005--133-5710, Instate Travel, in the • amount of $2,000. to accommodate reimbursement of mileage and Instate meetings and conferences. HUMAN SERVICES COMMITTEE - ASSESSMENT OF COMMUNITY NEEDS Mr. Hutchinson referred to the comprehensive assessment of long range community needs relative to funding and service priorities being conducted by the Human Services Committee and the Committee's request for the Board's endorsement of a Public Hearing on the matter, as part of the process, planned for May. The Committee had also asked that the Chairman co-sign a letter of invitation to the hearing to interested persons. -2- Upon -2--Upon motion duly made and seconded, it was voted to endorse the proposal of the Human Services Committee for a Public Hearing on priorities for long-range community needs, as part of strategic planning process for the year 2,000. The Board also voted to authorize the Chairman to co-sign a letter of invitation to the hearing. LOCAL AID DISTRIBUTION Mr . Hutchinson referenced the response of Governor Dukakis to a letter from Mr. Eddison regarding Local Aid Distribution, which stated that the Town has received new aid in FY87 of $454,003. He noted that of that amount, $290,000 is for direct educational offset items and that the amount of new local assistance is actually +$164,000. Mr. Hutchinson asked approval of a draft letter to the Governor, pointing out this error. Question was raised by Mr. Eddi son as to the advisability of this procedure and whether, in the light of future funding requests to the State i .e. for Bedford Street construction, it might serve to antagonize the Governor. He said he would be in favor of sending the letter if it would be of help in getting increased aid. Mr. Marshall was in favor of sending the letter and said if it was n o t to be sent by the Board he would personally communicate the message to the Governor. Upon motion duly made and seconded, it was voted to authorize the Chairman to sign the letter to Governor Dukakis as referenced above. UPDATED SPREAD SHEET Mr. Hutchinson reviewed with the Board an updated spread sheet reflecting financial articles approved, with free cash adjusted accordingly. Details of explanation to be presented to Town Meeting was discussed. MINUTES OF MARCH 25, 31 , APRIL 2, 1986 Upon motion duly made and seconded, it was voted to approve as presented the minutes of Selectmen's Meetings on March 25, March 31, and April 2, 1986. SCHOOL CROSSING SIGNS, HANCOCK & BURLINGTON STREETS, DIAMOND JR. HIGH Peter Chal p i n, Chairman of the Traffic Safety Advisory Committee, was present for review by the Board of the Traffic Committee's recommendations on the request of Mrs. Ashmanskas' request for signing at the Diamond Jr. High School driveway on Hancock Street. The Comm i t t ee recommended that two 'School Crossing' signs be installed, one on Hancock Street and one on Burlington Street and that installations be delayed until after completion of construction of Hancock Street, to begin in a few weeks. Upon motion duly made and seconded, it was voted to approve the recommendations of the Traffic Safety Advisory Committee on the request of Mrs. Ashmanskas, as stated above. Selectmen's Meeting -3- April 14, 1986 RESIGNATION, AUSTIN LEE. ARTS COUNCIL Upon motion duly made and seconded, it was voted to accept with regret the resignation of Austin Lee from the Lexington Council for the Arts. PROCLAMATION - NEUROFIBROMATOSIS AWARENESS MONTH Upon motion duly made and seconded, it was voted to proclaim May, 1986, as Neurofibromatosis Awareness Month in Lexington in endorsement of a similar proclamation by Governor Dukakis. TRAFFIC ITEMS - REFERRED TO T.S.A.C. Upon motion duly made and seconded, it was voted to refer the following requests to the Traffic Safety Advisory Committee for its review and recommendations: . Traffic safety concerns of Mr. Temallo, Lowell Street . Requests of School Dept. , No Parking, Brookside Avenue . Requests of Chief Bergeron: Speed limit sign, Camelia Place and STOP signs at Worthen Road/Bedford Street traffic lights. pima . Requests of Police Department: traffic safety concerns, Lowell Street/Westminster Avenue; Bedford Street, entrance to Middlesex Racquet & Swim Club ROAD RECONSTRUCTION, HANCOCK & MIDDLE STREETS Upon motion duly made and seconded, it was voted to approve the petition, plans and orders of New England Telephone Company and Boston Edison Company for the purpose of relocating thirteen joint owned poles in Hancock Street. This work is necessary for road construction. A public hearing was not required. Upon motion duly made and seconded, it was voted to approve the petition, plans and orders of New England Telephone Company and Boston Edison Company for the purpose of relocating two joint owned poles in Middle Street. This work is necessary for road construction. A public hearing was not required. • TOWN MEETING PROCEDURES Mr. Marshall will notify the Moderator of the request of the Center Revitalization Committee to present its Lexington Center Report at the start of that evening's session of Town Meeting. CALDOR MALL REZONING ARTICLE Selectmen's position on Article 48, Caldor Mallro osal for rezoning p to CD, was considered. Mrs. Smith noted the Planning Board's support of the Article and outlined the reasons for that position. -4- Upon motion duly made and seconded, it was voted to recommend favorably ...4 on Article 48. Mr. Marshall will inform the Town Meeting of the Board's support. CONSERVATION COMMISSION REQUEST FOR SPECIAL TOWN MEETING Mr. Marshall noted the request of the Conservation Commission that a Special Town Meeting be called for the purpose of presenting a proposal for a Land Bank transfer tax for Lexington and asked that the Board make a decision on the request on April 16th. The Town Manager will get a read-out from the Mass. Municipal Association on this legislation. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; to go into Executive Session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 8:00 p.m. A true record, Attest: //1 \i/k4-7J---'/ M rion H. Snow Executive Clerk mod 2 : , SELECTMEN'S MEETING , , ?. A ril 16, 1986 4 A regular meeting of t -e Board of Selectmen was held on Wednesday, April 16, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. SPECIAL TOWN MEETING Mrs. Miller, Chairman of the Conservation Commission, was present for discussion of the Commission's request for a Special Town Meeting, within the Annual Town Meeting, for the purpose of presenting a proposal for a Land Bank transfer tax for Lexington. She explained the proposed home rule petition would provide a method for obtaining funds for acquisition of land in the Commission's Master Plan by assessing either buyers or sellers of property up to 1% of the selling price of property being transferred with a $100,000 exemption for first-time buyers. This was estimated to amount to revenues of $500,000 - $1,000,000 yearly. pow Mr. Eddison, who supported the concept in principle, said that because of a number of questions still unresolved, he was in favor of tabling the request or voting against it at this time. Mr. Cohen noted the time and expense aspects involved and expressed doubt that the Legislature would pass each such request from Lexington and other towns. He recommended requesting favorable votes on the bill by Senator Kraus and Representative Doran. Mr. Marshall felt that timing would be poor with respect to the Selectmen's focus on financial articles to be considered and would add an element of confusion. Mr. Hutchinson referenced a statement by Mr. Segal, Mass. Municipal Association, that it was highly unlikely that Lexington would get a bill for itself. Upon motion duly made and seconded, it was voted, without prejudice, not to support at this time the request of the Conservation Commission that a Special Town Meeting be called within the Annual Town Meeting. SELECTMEN'S MINUTES Mr. Marshall read a letter dated April 16, 1986, from Elizabeth Banks of the Lexington Minute-Man, requesting copies of minutes of the Board's open meeting on April 9th, and of sections of minutes of the Executive Session on that date which pertain to any action taken relative to Lexington Mews construction. Mr. Cohen reported that, based on a recent opinion by the District Attorney, open session minutes even though unapproved and not in final form, should be provided, according to Attorney Fabbri of the D. A. 's Office, but that Executive Session minutes are not considered to be public record until released by the Board after determination that their publication would not defeat the reason for holding the executive session. mod Mr. Marshall noted that legally, minutes must contain only a record of date, time, place of a meeting, a list of those in attendance and any action taken, but that the Selectmen's minutes traditionally also reflect discussion and therefore should not be given before approval since there could be unintentional mistakes. He asked for a motion to instruct the Executive Clerk that unapproved open session minutes are not to be provided to the public. He noted that Selectmen's minutes are up to date and that there is little delay in having them available. Upon motion duly made and seconded, it was voted that minutes of open Selectmen's meetings are not to be released before review and approval by the Board. Regarding Ms. Bank's request for April 9th Executive Session minutes, they will not be made available since they are specifically exempt. There was discussion of scheduling of the remaining Warrant Articles and whether to adjourn the Town Meeting after that night's session, to April 28 or May 5. Mr. Marshall was in favor of adjournment to April 28. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call mod vote, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. CvAt/ A true record, Attest: VitAra, -"6&'A Marion H. Snow Executive Clerk ? e pimm n' i /7, SELECTMEN'S MEETING }� L April 26, 1886 \44y A regular meeting of"the Board of Selectmen was held on Saturday, April 26, 1986, in the Selectmen's Meeting Room, Town Office Building, at 8:00 a.m. Chairman Marshall, Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. ,C0heni ToyrIcoqp01, were present. Members of the School Committee, Approp iat oa Cokiittee, Capital Expenditures Committee and Permanent Building Committee also attended. The Board discussed with the above mentioned Committees the proposed School Modernization Program being presented to Town Meeting under Article 35. No votes were taken. There was also discussion of methods of financing the program, if approved by the Town Meeting. Upon motion duly made and seconded, it was voted to djourn at 9:45 a.m. A true record, Attest: • a Paul 14. Marshall, Chairman SELECTMEN'S MEETING t , ) ) April 28, 1986 A regular meeting of ' e he Board of Selectmen was held on Monday, April 28, 1986, in the Selectmen's Meeting Room, Town Office Building, at 7100 p.m. Chairman Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mrs. Snow, Executive Clerk were present. MINUTES Upon motion duly made and seconded, it was voted to approve, as presented, the minutes of the Selectmen's Meeting on April 7, 1986, and to approve as amended the minutes of April 9, 14, and 16, 1986. CONTRACT 86-5-E. CLEANING, LINING WATER MAINS Upon motion duly made and seconded, it was voted to award Contract 86-5-E in the amount of $174,750.00 to Biszko Contracting Corp. , 20 Development Street, Fall River, MA, lowest bidder, for Phase #1 - Cleaning and Lining Existing Water Mains. ppm FRANKLIN SCHOOL SELECTION CRITERIA COMMITTEE, Mr. Marshall referenced the April 11th letter from William Hays, Chairman of LexHAB, informing the Selectmen of that Board's questions regarding its role, relative to tenant selection, as designated by the Selectmen, as a tenant selection committee, since their function in the procedure would be only to develop criteria for GBCD's guidance in tenant selection. Mr. Hays noted that one or tow LexHAB members would be willing to serve on an advisory committee to GBCD comprised of others appointed by the Selectmen. Ms. Adler's April 14th memo to the Board had suggested a 5-member committee with representation of the Selectmen, Planning Board, LexHAB, Fair Housing Committee, and the original Franklin School Committee. Mr. McSweeney added that he felt that neighborhood representation was also important and recommended appointment of Mary Neumeier. The Board agreed to expansion of the committee to 6 members. Mr. Marshall agreed to serve on the Committee and suggested that Martha Wood of the Planning Board and Leona Martin, Fair Housing Committee be asked to serve. John McLaughlin, member of the original Franklin School Committee, will be contacted and Mr. Hays will be asked which LexHAB member would be willing to represent the Board. SEWER CHARGE, LIEU OF BETTERMENT, BOW ST./SOUTH RI NDGE AVENUE mai Upon motion duly made and seconded, it was voted to table the request of Moore Homes, Inc. for abatement of sewer connection charges in lieu of betterments on Lots 5 and 6 at Bow Street and S. Rindge Avenue, as recommended by the Town Manager. ABATEMENT OF SEWER CHARGES IN LIEU OF BETTERMENT. 389 WOBURN STREET Upon motion duly made and seconded, it was voted to table the request of John E. Lyons, for abatement of sewer charges in lieu of betterments for property at 389 Woburn Street, as recommended by the Town Manager. TREE HEARINGS, HANCOCK STREET The Board reviewed the recommendations of Walter J. Tonaszuck, Director of Public Works/Engineering, based on procedures at Tree Hearings on March 24, 1986, that nine trees be removed in conjunction with improvements to Hancock St. No neighborhood opposition had been expressed at the hearing. Upon motion duly made and seconded, it was voted to approve removal of nine trees on Hancock Street, as shown on a plan entitled "Tree Removal, Street, Drain & Water Main Construction, Hancock Street" , dated March 19, 1986, sheet 3 of 14. ONE DAY LIQUOR LICENSE, ST. BRIGID'S CHURCH .00 Upon motion dulymade and seconded, it was voted to approve the F Pp application of St. Brigid's Parish, for One Day Liquor License for Saturday, May 10th, for the celebration of the 45th anniversary of Msgr. Keilty in the priesthood. INNKEEPER'S LICENSE, ATLANTIC HOTELS, INC. d/b/a CATCH PENNY CHALET Upon motion duly made and seconded, it was voted to approve the application of Atlantic Hotels, Inc. , new owners of Catch Penny Chalet, 440 Bedford Street, for Innkeepers License, to expire on December 31, 1986. ANNUAL VFW POPPY DRIVE Upon motion duly made and seconded, it was voted to approve the request of Lexington Post #9047, Veterans of Foreign Wars, for permission to conduct its annual Poppy Drive on May 15, 16, and 17, 1986, as recommended by the Town Manager. CONTRACT 86-9-E, BRICK STEP RECONSTRUCTION Upon motion duly made and seconded, it was voted to award Contract 86-9-E in the amount of $15,125.00 to N. Sacca & Sons, Inc. P.O. Box 445, Arlington, MA, for brick step reconstruction between Cary Hall and the Police Station. 7, Selectmen's Meeting April 28, 1986 -3- EXTRA WORK ORDER #1 . .T. & C. CONSTRUCTION, ADAMS STREET Upon motion duly made and seconded, it was voted to approve Extra Work Order #1, for Adams Street Resurfacing by J. T. & C. Construction, in the amount of $25,310.77 CHOATEfSYMMES PROPOSAL, ARTICLE 47 Mr. Marshall asked Board members if they desired to take an official position on the Choate/Symmes proposal for a life-care facility on Waltham Street. Mr. Dailey stated that since he represented the Ricci family, owners of the property, he would not take part in discussion of the proposal and would abstain from voting on it. He had so informed the Town Clerk. Mr. Eddison expressed his support of the Article and stated his intention to state his position as an individual, regardless of the Board's view. Motion was made by Mr. Eddison, seconded by Mrs. Smith that the Selectmen take a position in support of Article 47. omit Mr. McSweeney noted that he had reviewed the Planning Board's report and in the light of its findings, would also support the proposal. Mrs. Smith added that Choate/Symmes had been sensitive to neighborhood concerns and had revised its plans accordingly by reducing the size of the facility to more appropriately fit the site. She said she was pleased that Lexington residents were, within provisions of the Law, assured of preference. Mr. Marshall also said he plans to vote for Article 47. The four voting members agreed that Mr. Eddison would speak for the Board. Motion having been made and seconded, it was voted 4 to 0, with Mr. Dailey abstaining, to support Article 47. PUBLIC HEARING, N. E. TELEPHONE COMPANY, MASS.-AVENUE./MA►PLE STREET Mr. Marshall opened the public hearing on the petition of New England Telephone Company for permission to install 95± feet of conduit at locations on Mass. Avenue and Maple Street. John Drury, representing the Telephone Company, explained the installation plans and the need for the work to increase service to the area. A memorandum from Walter Tonaszuck, Director of Public Works/ Engineering, recommending approval of the project was noted. John Galligan, 5 Maple Street, noted the narrowness of Maple Street at that point and asked how long the work would take. Mr. Drury estimated two days and added that plans will be coordinated with the Town Manager to o ""` ensure minimal traffic disruption. There being no other comments in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders of the New England Telephone and Telegraph Company to lay and maintain approximately 12 feet of underground conduit in ! Ar -4- Massachusetts Avenue on the easterly side approximately 10' southerly of the .. southerly intersection of Maple Street northerly then easterly to the intersection of Maple Street and on Maple Street on the southerly side at the intersection of Massachusetts Avenue easterly approximately 83 feet of conduit to existing pole 61/1. SCHOOL MODERNIZATION PROGRAM The Chairman recapped the April 26th, 8:00 a.m. meeting at which the Selectmen, School Committee, Finance Committees and Permanent Building Committee discussed the School Renovations Program and methods of financing i t. He reported that Mr. Dailey is not in favor of an override of the limits of Proposition 2 1/2 by referendum and asked for the Board's consideration of alternative funding procedures. Chairman Clough and Mrs. N i k of the School Committee were present. Mr. Marshall felt that the School Committee's program should be supported under Option 43 and that a one time override, a provision by the originators of Propost i on 2 1/2 which is intended to be implemented for such situations, was appropriate. Mr. Eddison felt that there was adequate justification for going outside the limits of 2 1/2 to avoid impingement on other programs. He did, however, feel that modernization of the School Administration Building should not be included in the override at this time. MT . McSweeney agreed on the need for renovation and modernization of unit the school buildings, but based on his conversations with citizens, saw no need to override 2 1/2. Mrs. Smith agreed with Mr. Marshall and Mr. Eddison that override procedures were designed for such programs as repairs to the capital plant and felt it prudent to proceed. Mr . Dailey reiterated his position statement made on April 26th in opposition to a referendum. He felt that procedure would impact basic services and said he had seen no effort, since the start of 2 1/2, to cut down on electives such as LE PRESS, Conservation acquisitions, and recreation expenditures. He felt it unfair to fund such projects at the expense of basic services. He agreed that the school program is necessary but felt that with a little work it can be implemented and funded without an override. Motion was made by Mr'. Eddison, seconded by Mrs. Srm i t h, that the Selectmen would seek to place before the Town by referendum a proposal to place outside the limits of Proposition 2 1/2, the funding of the School Modernization Program. Mr. Clough stated that the School Committee has had a consistent record of taking no position which would impact the operation of the Town and its budget and expressed his support of a referendum in this case. Motion having been made and seconded, it was voted 3 - 2 with Mr. Dailey and Mr. McSweeney voting in the negative, to approve the referendum process on a proposed override of Proposition 2 1/2 for the funding of the School Modernization Program. (The motion failed since it did not receive the required two thirds vote.) mow ,6))/)k& pimm SELECTMEN'S MEETING April 30, 1986 6- ' A regular meeting Jhe Board of Selectmen was held on Wednesday, April 30, 1986, in the Selectmen's Meeting Room, Town Office Building, at 8:00 p.m. Chairman Marshall, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mrs. Snow, Executive Clerk, were present. Also in attendance were members of the School Committee/ Dr. Pierson, Mr. Maclnnes; Permanent Building Committee; Appropriation Committee; and Capital Expenditures Committee. SCHOOL RENOVATION PROGRAM (ARTICLE 35) Mr. Marshall announced that the purpose of the meeting was to be apprised of the recommendations of the Permanent Building Committee on the School Committee's proposed School Renovation Program (Article 35) and for discussion of its scope before the decision process is undertaken. He noted the vote of the Selectmen on April 28th which precluded a referendum at this time on an override and pointed out the need for consideration of methods of financing within the limits of Proposition 2 "' 1/2. He noted that such an override could be sought at a later time if a referendum were to be approved by a 2/3 majority of the Board of Selectmen. He added that the two Selectmen who voted against the referendum do support a renovation program. Procedurally, Mr. Marshall felt that decision on which items are most urgently needed and the amount of financing necessary for that level should be made first, with decisions following on the terms of financing and for how long. Mr. Kennedy of the Permanent Building Committee reviewed the Committee's findings as presented in a School Needs Evaluation, dated April 28, 1986. Listed were a Base Matrix (the entire proposal) and Options 1, 2, and 3, at different levels of spending. The Committee recommended in favor of Option 3, at $12,220,049 which, it was felt would cover costs associated with the work identified as desirable. The School Committee had concurred with the Committee's choice of Option 3. Items covered for each school included: Code Safety Handicapped Roof Rehabilitation Paving Energy Conservation Windows Educational Program Program Change Interior/Exterior Finish p"" Carpet Lexan/Glass Replace Unit Ventilators/Boilers Upgrade Generator Sprinklers Asbestos I II Mrs. Wik of the School Committee noted that restructuring of buildings was the most costly category in the program and outlined the basis of need for improvements to accommodate Media Centers; storage, office and computer storage space; expansion of teach work areas for group instruction and conferences in the various elementary schools, Jr. High Schools and the Senior High School. She described proposals for extensive changes to the High School Auditorium, which she felt was needed and would allow for greater school and other uses, and for additional projects such as expansion of the Science Labs; changes to the Boy's Locker Room and the gymnasium. Proposed renovation of the School Administration Building, at a cost of $385,000, was discussed, and Mr. Maclnnes of the School Dept. , listed needed improvements which would be provided by renovation and by addition at the rear of the building. It was noted that this expenditure is not reimbursable by SBAB, as with school building improvements. Mr. Marshall identified two apparent issues for discussion: renovation of the School Administration Building and installation of sprinklers in all schools. Discussion was continued on the School Administration Building proposal. The Town Manager agreed that the facility was in poor shape, but felt it should be funded as a separate capital expense and targetted 1990 or 1991 for that project. Mr. Eddison suggested possible use of a portion of the High School for School Administration in the light of declining School population. He was __ also in favor of excluding the School Administration Building from the renovation program. Both the School Committee and Permanent Building Committee had agreed to omit sprinklering from the program. Mr. McCabe, Chairman of the Capital Expenditures Committee, said his Committee's contention is to try to do the best job possible with a quality program to bring schools up to date. He noted the Bridge School experience and advocated installation of sprinklering to ensure safety to students. Regarding Mr. McCabe's claim, quoting a firefighter at the scene, that children barely had time to escape (30 seconds to a minute) , the Manager responded that he had not seen this statement in any of the reports on the fire and will investigate whether such a report exists. The Manager said that the Fire Ch i of is available for conference regarding the level of safety provided by the proposed smoke detectors and fire alarms. Mr. Mclnnes reported on the existing working alarm systems which are proposed to be updated. Mr. Dailey said he felt that many of the work items proposed are not absolutely necessary and that thought should be given first to establishing levels of spending and seeing how much can be accomplished under each. Mr. Marshall asked School Committee members, with refernce to Option 3, what their priorities would be at funding of $10 million, $8 million and $6 million. moo Selectmen's Meeting April 30, 1986 p.m Mr . Newman said his Committee felt it count not prioritize under the varios spending levals without compromising the program. He felt the program proposed was sound and justified. Discussion continued on the issue of SBAB 60% reimbursement for the work outlined. Mr. Newman said that he believed there would be a serious risk of losing reimbursement if major alterations are made to the proposed pro9ram. Mr . Marshall referenced the Town ManaAr's April 28 memo to Town Meeting Members which gave a proposed finindling\pfogram for school renovation and conservation acquisitions frp-ithe iotal amount of $13,770,000. Debt schedules showing the impact of 10, 15 and 20 year financing were attached. Mr . Marshall recommended the longest term, and said he could support the $12 million request. Mr. McSweeney referenced other expenditures such as for LEXPRESS, questioned the degree of real need for all items in the proposed program, and felt it could be implemented by dropping less essential programs. Mr. Dailey advocated consideration of a package, including conservation purchases, of $10,000,000. The Town Manager will have copies of a spread sheet based on a $10 million bond issue for Town Meeting Members. Mrs. Smith and Mr . Eddison expressed support for 15 year bonding, as recommended by the Town Manager. Mr. Marshall summarized the views expressed that the projec_t_ s—abli to 'ORA be financed under 2 1/2, although members did not agree___Jzi-n---arr parts of the program. Upon motion duly made and seconded, it was voted to adjourn at 10:40 p.m. A true record, Attest : / i 4, -14604 I ( MaiPion H. Sndw 1 , Executive Clerk P." _ _ LF p.m Selectmen's Meeting April 28, 1986 _5_ Wednesday, April 30th, has been scheduled for a meeting of the School Committee, Permanent Building Committee, and the Finance Committees with the Selectmen for discussion of alternative financing of the Program. Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: //t Mirion H. Snow Executive Clerk mma