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HomeMy WebLinkAbout1985-09-BOS-min N.1 /4 SELECTMEN'S MEETING 010 September 9 , 19 85 A regular meeting of the Board of Selectmen was held on Monday, September 9, 1985 in Estabrook Hall, Cary Memorial Building, at 7:30 p.m. Chairman Marshall, Mrs. Battin, Mr. Dailey, Mr. Eddison; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Mrs. Deshler, Principal Clerk were present. At 7:30 p.m. Chairman Marshall opened a Public Hearing on the petition of Bos.Ed Boston Edison Company for permission to install approximately 58 feet of conduit conduit on Concord Avenue. Carol MacManus, representative of Boston Edison, commented Hampton on the new development of a private way called Hampton Road, which would necessi- Road tate the installation of the 58+ feet of conduit. Mr. Marshall noted a memorand- um in favor of approval from the Director of Public Works . There being no state- ments in favor or in opposition, Mr. Marshall declared the hearing closed. Upon motion duly made and seconded it was voted to approve the installation of approximately 58 feet of conduit on Concord Avenue by the Boston Edison Company in order to provide electric service to a new development of a private way called Hampton Road off Concord Avenue. Chairman Marshall then presented a Proclamation submitted by the Lexington Alcohol/ Youth Commission to proclaim the week of Ocotber 7th as Alcohol/Drug Awareness Drug A-, Week. Mr, Eddison requested more information on the Commission and their program wareness Jima relating to Alcohol/Drug awareness. Nancy L. Barter, Chairman of the Lexington Week Youth Commission spoke on how the commission has now been fortunate enough to have Oct. 7 recruited 20 energetic new volunteers to help provide their service program to 6th Prclma- grade elementary students , Jr. High students and High School students of Lexington.tion Mr. Dailey congratulated the L . Y . C. on the significant increase of volunteers in their program as opposed to a a few years ago when there were only 3-4 volunteers . Chairman Marshal remarked on the "Impressive statistic" and thanked the Lexington Youth Commission for all their hard work. Upon motion duly made and seconded, it was voted to proclaim the week of October 7th as Alcohol/Drug Awareness Week, as requested by the Lexington Youth Commission. Minuteman Commutet Bikeway proposal was then presented to the Board of Select- MtnE men by the Chairman. Mr. Marshall referred to the letter of support for the Bike Bikeway proposal received by the Board of Selectmen from Mr. Frederick P. Salvucci, Prps] Secretaryof the Office of Transportation and Construction, Commonwealth of Massachusetts, on August 28, 19 85. 'Mrs. Battin referred to Mr. Salvucci's letter and stated that this proposal was in response to the initiative from the 4 communities of Cambridge, Arlington, Bedford and Lexington. Mrs . Battin also referred to the detailed report on the Bikeway proposal submitted by Mr. Charles Wyman, Conservation Director that was submitted to the Town Manager on January 31 , 1985. Mrs . Baran then recommended that Selectman John C. Eddison, as representa- tive to the Minuteman Bikeway Committee and she, as the only Selectman remaining, that voted on the initial Bikeway proposal, provide at the September 23rd Board of 101111ir Selectment's meeting, the background information and a design process to provide for the maintenance and lighting of the proposed Bikeway. -2- Mr. Eddison raised the question on if there was any more up to date information on the "abandonment issue" mentioned in Mr. Salvucci's letter, and would take this opportunity to explore this question for the meeting of September 23rd. Mr. Eddison also wants to have more information available to make clear as to mr0 which costs would be picked up by the proposed bond issue and which would be picked up by the communities, before making a recommendation. Mr. Hutchinson recommended having the discussion of the Bikeway proposal on the 23rd and scheduling a subsequent meeting for the action vote, due to the heavy agenda items already scheduled for the 23rd. Mr. Marshall suggested that he felt that the Active Committee be reinstated to really screen the information on this proposal. Mr. Dailey requested that the meeting of September 23rd be publicized so that all citizens wishing to be heard on this issue would have an opportunity to do so. The question of proper interaction with the other communities and the concern of the neighborhood was initiated by Mrs . Battin. Mr. Eddison encouraged neighborhood input on this issue and Mr. Marshall suggested that the citizenry coordinate efforts and input. Aug. 26 Due to the fact that 2 of the Board members had not been in attendance on the Minutes Board of Selectmen's meeting of August 26, 1985, the motion was duly made and Tabled seconded to table acceptance of the minutes of the August 26th meeting until September 23, 1985 when there would be a third member of that meeting in attendance. Sher.fLex. Mr. Marshall reported that all necessary information had not been received as Inn Chge of Sept. 9, 1985 to vote on the Change of Manager at the Sheraton/Lexington Inn, Mgr. 727 Marrett Road, Lexington. Tabled Upon motion duly made and seconded, it was voted to table the Change of Manager at the Sheraton/Lexington Inn, 727 Marrett Road, Lexington until all necessary information was received. mou, Street Upon motion duly made and seconded, it was voted to execute Street Betterment Bttrmnts assessments for Spencer Street, Wellington Lane Avenue, Meadow Brook Avenue, and Assessmnt.Garfield Street Special At this time, Norman Cohen, Town Counsel, submitted several additional committees Municipal to be added to the list of classified Special Municipal Employees.: Mr. Eddison Employees questioned the reason for these additions to the list that had been submitted to the Additions Board in 1983. Mr. Cohen replied that these above mentioned committes had been over- looked and were being added at this time. Upon motion duly made and seconded, it was voted, pursuant of Chapter 268A of the General Laws , all persons who serve on the following committes are hereby classified as special municipal employees: Police Manual Policy Committee Franklin School Conversion Committee The Selectmen's Advisory Committee on Financing of the Purchase of Conservation Land and the Acquisition of Pine Meadows Golf Course and Adjacent Land Congregate Housing Study Committee North. Lexington Road Improvement Study Committee DA Appts. Mr. Hutchinson, Town Manager, then recommended the approval of Natalie Johnson for appointment to the Council on Aging and the reappointment to the Council on mod Aging of Wendall Benway, Terrance Gent and Louis Tropeano. The appointments are to be effective immediately for a term of three years expiring June 1, 1988. Selectmen's, Meeting September 9, 1985 olook Upon motion duly made and seconded it was voted by the Board to approve Appt. of the appointment of Natalie Johnson, 21 Captain Parker Art's , to the Council on Natalie Aging for a term of three years, expiring June 1, 1988. Johnson C. of A. Upon motion duly made and seconded it was voted by the Board to approve Reappoini the reappointment of Wendell Benway, 13 Holton Road; Mr. Terrance Gent, C. of A. 7 Frost Road; and Mr. Louis Tropeano, 19 Revere Road, to the Council on Aging, effective immediately for a term of three years, expiring June 1 , 1988. The Town Manager informed the Board of the 350th birthday of Lexington's Concord sister community, Concord, MA. Mr. Marshall extended congratulations and 350th recommended appopriate correspondence to Concord. Mr. Eddison was asked by Birthday Mr. Hutchinson to draft a communique to Concord in recagnition of that commu- nity's birthday. Upon motion duly made and seconded, it was voted to take the appropriate steps to officially congratulate Lexington's sister community, Concord, on the anniversary of its 350th birthday. At this time, Mr. Hutchinson asked the Board to accept the gift to the Gift to Recreation Department, from the William E. Maloney Foundation, Arlex Oil and Rec. Dec V. K. Bogosian for the improvement of the lighting, at the Center Basketball Lghtng Courts on Worthen, Road, Lexington. This is a financial and inkind donation Ctr.Bskt from these three sources. The gift from the William E. Maloney Foundation is Ball for $5,000.00 and will be broken down in this manner: Electrical supplies and Courts soft fixtures - $2,700.00; new Time Clock - $50.00; 2 Trash Containers (permanent) $250.00; 4 Park Benches - $700.00; Electrical work - $1,300.00 for a total of $5,000.00. The gift from Arlex Oil Co. is for $1 ,500.00 for foundation work and trenches, and the gift from V. K. Bogosian Electrical Service is for $2,400.00 (in kind) for 4 aluminum poles. Mr. Marshall and Mr. Eddison spoke to the generosity of the gifts. Upon motion duly made and seconded, it was voted by the Board to accept Nith gratitude" the gifts of $5,000.00 from the William E. Maloney Foundation, $1,500.00 from Arlex Oil Co . and $2,400.00 (in kind) from V. K. Bogosian Electrical Service for a total of $8,900.00 to be used for the improvement of lighting at the Center Basketball Courts on Worthen Road. Upon motion duly made and seconded, it was voted to approve a contract MBTA between the MBTA and the Town of Lexington to allow the Town to operate a mini- mini-bu, bus system and it specifies that the MBTA will subsidize the program for a maxi- contrac mum of $60,000.00. Upon motion duly made and seconded, it was voted by the Board to accept a Gift fr gift, for no consideration, to the Town of Lexington, from Diane E. Hamilton and D.Hamil Richard D. Hamilton of 44 Middle Street, Lexington, Massachusetts, the following R.Hamil parcels shown on Lot 1R as Retention Areas B & C, and Lot 2R as Retention Area A of lan shown on a subdivision plan to be recorded, of Farmhurst Section 5 dated parcels January 17, 1984-Revised April 16, 1985 and approved by the Lexington Planning Board on April 29, 1985. piunk /V1 'slater/ Upon motion duly made and seconded it was voted by the Board to accept the Drainage instruments relating to water and drainage easements in Emerald Street; temporary Easmnts construction easements in Emerald Street; temporary construction easements in Sunny Knoll Avenue; and temporary construction easements in Garfield Street. It now was also voted to execute these documents. NESWC Mr. Hutchinson then reported that according to Walter Tonaszuck, Chairman of North East Solid Waste Committee (NESWC) North Andover, MA, that facility is officially taking over the plant on September 25, 1985 . Mr. Hutchinson also reported that after meeting with the Park Service, the Park Town has failed to reach a compromise with the Park Service Department regarding Service the swapping of land with the Town, for the purpose of widening. Mr. Hutchinson re: also recommended that the Board go forward on the 23rd of September with the widening alternate solution or no solution. so that the Town can answer this problem one way or another. In regard to Hartwell Avenue/Bedford Street, Mr. Hutchinson reported that Hartwell/ Boston Survey is completing data looking at the Committee's proposed downgrading Bedford of existing plans and they should be available in the near future. The Board is St. ,down scheduled to deal with a number of streets, traffic and the like on September 23rd. grading As many of the Town Committees and Commissions terms of office expire on September 30, 1985, Mr. Marshall requested that as many of these appointments as possible be made on the 23rd and that all should coordinate efforts to make these appointments. 3r.Center Mr. Hutchinson also reported that the Senior Center had been broken into last security weekend and that the Town was reviewing security for this building. Imo At this time the meeting was turned over to Mr. Arthur Ullian, representative 3IDC of Boston Investment and Development Co. (BIDC) , to conduct a slide presentation :osgrave - and, along with W. Gerald Venable of the architectural firm of Childs, Bertman, lartwell/ Tseckares and Casendino , Inc. and William B . Kasper of BIDC, to answer questions rood St. regarding the proposal for the development of the Cosgrove land, Hartwell Avenue/ Wood Street. The proposed number of units •to be constructed on the 11.97 acres located on the northeast corner of Wood Street and Hartwell Avenue in Lexington, Massachusetts , is 147 units in 4 three-story buildings. The breakdown suggested by BIDC would be 48 one bedroom (775 sq. ft.) , 96 two bedroom (1,025 sq ft.) , and 3 three bedroom (1,425 sq. ft.) . The type of construction would be wood frame with a combination of decorative wood shingles, and clapboard, and brick exterior. Proposed number of parking spaces is 225. Clubhouse with recreation and exercise facilities, pool, tennis court, and nature trail are the proposed amenities . The representatives of both B .I.D.C. and Childs, Bertman, Tseckares and Cas endino, Inc., Architects, presented slides on projects that had been completed in other, communities. Representatives of the Historical Commission, Planning Board, Conserva- tion Commission, including Commission Chairmen were present in addition to many interested citizens . Questions were raised by the Board and the audience to Mr. Ullian and Mr. Kaspar regarding the breakdown of percentage of low/moderate income vs. middle income apartments to be available; the kinds of guarantees the state demands for rent levels to stay stabilized (10-12 years for middle income and 14 years for low/moderate income) ; traffic patterns, such as effect on inter- sections; tenant selection process ; and procedures under Statute 774, Chapter 40B mrsi which allows for override of local zoning ordinances. Mr. Ullian offered to have any legal questions in the future answered by B .I.D.C's attorneys. Selectmen's Meeting 1 September 9, 1985 Pool Regarding the necessary application to Board of Appeals Mr. Dailey strongly urged the respresentatives to make sure that all necessary reports and plans be submitted within the two week time period to the Board of Appeals and the Planning Board. Mrs . Cole, Board of Appeals Administrative Clerk, also stressed compliance with this regulation. In response to Mr. Eddison's question regarding the lack of elevators in the design for the townhouses, Mr. Ullian stated that B .I.D.C. was deliberately trying to keep the style of living for the residents more in keeping with house living as opposed to apartment living. Mr. Marshall restated the request of Chairman Jacquelyn Smith for B . I. D. C. to be well prepared for the coming meeting with the Planning Board, Conservation Commission and Board of Appeals . Upon motion duly made and seconded, it was voted by roll call vote 4-0, Executiv Mr. Marshall, Mrs. Battin, Mr. Eddison and Mr. Dailey to go into Executive Session Sessio for discussion of matters of real estate negotiations, with no intent to resume open session. I Upon motion duly made and - .ndld, (aaAtoted to adjourn at 10:00 p.m. A true record, Attest: ec, 11 ' ' Audrey E. Deshler roma Principal Clerk mob, .... VO 1 D mid f 4 1 SELECTMEN'S MEETING ?,lq September 23, 1985 A regular meeting of the Board of Selectmen was held on Monday, Septem- ber 23, 1985, in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Marshall, Mrs. Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. The Chairman opened the Public Hearing on the petition of the Boston Boston Edison Company for permission to install conduit in Hayden Avenue. Mr. Edison Edward Chisholm, representing Boston Edison, was present to explain the need conduit for installation for service to the Beal Company at 2 Ledgemont Park. Hayden Ave. Mr. Marshall noted the memo from the Director of Public Works, recom- mending approval of the petition. There being no comments in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition of the Boston Edison Company for installation of conduit in Hayden Avenue, approximately 630 feet southeast of Spring Street, thence turning and running northeasterly a distance of about 98 feet. Lloyd Gilson, representing the North Lexington Association, was present Cadillac- for discussion of the proposal of Cadillac-Fairview of Dallas for construc- Fairview tion of a 2. million sq.ft. office park which would employ 6,000 to 8,000 proposal workers, on a 250-acre landlocked site in Burlington, bordered by Lexington, Burl.Line Bedford, and Rtes 3 and 128. Proposed access would be by a diamond shaped (4-way) interchange off Rte 3, about 1 mile west of Route 128. The developer proposes concurrent highway improvements such as widening of Rte. 3 to 7 lanes from Rte. 128 to a location north of Rte 62; improvements of Middlesex Tpk/ Rte. 128 interchange and of Rte. 62/Rte. 3 cloverleaf. Mr. Gilson stated the opposition of the North Lexington Association be- cause of the impact of the three to eight thousand additional workers on the area, despite the developer's claims that the road improvements promised will relieve and even improve congested traffic conditions. He noted that in spite of promised relief to the Burlington water system and the developer and tax benefits to be derived from the complex, Burlington Town Meeting will be voting on a proposal to take the parcel by eminent domain under Article 19. Mr. Gilson stated the requests of the North Lexington Association to the Board as follows: 1. A letter to Governor Dukakis, with copies to Sec'y of Transportation Salvucci, DPW Comm. Tierney, Congressman Markey and the Bedford and Burlington Boards of Selectmen, stating Lexington's opposition to the access off Rte. 3. 2. A letter to the Burlington Board of Selectmen, expressing support for Article 19 and offering to consider ways in which Lexington migh give financial help with the land acquisition. The Association requested that this letter, woe II'r � -2- with a copy to the Bedford Selectmen, be sent by September 24th. Mr. Eddison ,stated his support of the Association's request regarding communication with State officials and volunteered to draft such a letter. He referred to his attendance last Spring at a Rte. 128 traffic study con- •. ference at which Towns were urged to make effort to inhibit additional com- mercial development which might impact Rte. 128. He felt the Board should oppose the development and the Rte. 3 access. With respect to the second request of the Association, he was in favor of supporting Article 19, but felt that consideration of financial aid to Burling- ton should be thoroughly explored before any decision is made. Mrs. Battin expressed agreement with Mr. Eddison's views regarding ex- pressions of opposition to State officials and of support of Article 19 of Warrant to the Burlington Town Meeting. Mr. McLaughlin -also felt the development would represent a serious threat to the area and expressed his opposition to it. Mr. Dailey joined in sentiments to forcefully convey Lexington's view that it would be a mistake to develop the parcel. He had doubts that Lexing- ton could offer financial support, but felt that the Board should move quickly to support Article 19. Mr. Marshall supported the following of suggested procedures and added that rather than an offer of financial aid, Lexington should offer advice and assistance to Burlington on methods for gaining State and Federal funding which he felt would have a great chance for success since Burlington has so little debt. Joyce Miller, Conservation Commission member present, agreed with Mr. Marshall's suggestion. Mr. Gilson expressed appreciation to Charles Wyman, Conservation Director, for his assistance in providing information on the availability of funding and procedures for application which Mr. Gilson has transmitted to James Melchionna, mow Chairman of the Burlington Selectmen. Upon motion duly made and seconded, it was voted that a letter will be sent to Mr. Melchionna on September 24, drafted by the Town Manager for the Chairman's signature, expressing Lexington's support of the proposed land taking under Article 19, and offering assistance to Burlington in efforts to obtain State and Federal funding for that purpose. It was also voted that a letter, to be prepared by Mr. Eddison, will be sent from the Board to Governor Dukakis, with copies to Sec'y and Deputy Sec'y McKinnon of the Dept. of Transportation; Congressman Markey; DPW Comm. Tierney and the Bedford and Burlington Boards of Selectmen, stating Lexington's opposi- tion to the proposed access to the parcel from Rte. 3. Change of Upon motion duly made and seconded, it was voted to remove from the table Kanager he petition of Omni Dunfey, Inc. for change of Manager at the Sheraton-Lexington Sheraton/ Motor Inn. Lex, Inn Upon motion duly made and seconded, it was voted to approve the petition of Omni-Dunfey Inc. d/b/a Sheraton Lexington Motor Inn, for change of Manager under its Innholder Alcoholic Beverages License from Eric Maple to Richard Tarantino. tinutes Upon motion duly made and seconded, it was voted by those present at the 3/26/85 Selectmen's Meeting of August 26, 1985, to approve the minutes of that meeting as presented. g1 Selectmen's Meeting September 23, 1985 Upon motion duly made and seconded, it was voted to reappoint members Annual to committees/boards/commissions as follows: Committee • Appointment CENTER REVITALIZATION COMMITTEE for terms of 1 year, to expire on 9/30/86 Margery M. Ba t t in 15 Paul Revere Road John C. Eddison 20 Nickerson Road Robert F. Sacco 15 Meriam Street Laura Nichols 67 Liberty Avenue Stephen B. Cripps 43 Forest Street Jacqui Bateson 10 Welch Road Joseph Trani 5 Doran Farm Road F. David Wells 58 Prospect Hill Road Mary M. Hastings 120 Worthen Road FAIR HOUSING COMMITTEE for terms of 1 year, to expire on 9/30/86 Robert Pressman 22 Locust Avenue Leona Martin 19 Thoreau Road Stephen Baran 19 Mason Street Fred D. Rosenberg 165 Wood Street Hilary H. Harris 8 Bryant Road William T. Spencer 32 Hancock Street Pr.. Vidya Bhatia 8 Nickerson Road Florence A. Baturin 11 Alcott Road Sang M. Chung 13 Woodpark Circle James R. Brannon 380 Lowell Street BOARD OF APPEALS for term of 5 years to expire on 9/30/90 Clarence,D. Turner 21 Lawrence Lane BOARD OF APPEALS ASSOCIATES for terms of 1 year to expire on 9/30/86 William C. Hays 39 Locust Avenue Eric T. Clarke 29 Moon Hill Road Robert Whitman 9 Demar Road John M. McWeeney 503 Concord Avenue Mary Miley 29 Robinson Road Susan Beck 17 Patriots Drive BRIDGE CHARITABLE TRUST for term of 3 years to expire on 9/30/88 Frank T. Parrish, Jr. 5 Juniper Place CAMEL LEGACY INCOME TRUST, for terms of 1 year to expire on 9/30/86 Leona W. Martin 19 Thoreau Road r. Elizabeth M. Flynn 310 Concord Avenue -4- Selectmen's Meeting September 23, 1985 FENCE VIEWERS for terms of 1 year to expire on 9/30/86 Louis A. Zehner 6 Fair Oaks Road William H. Sullivan 14 Milk Street TRAFFIC SAFETY ADVISORY COMMITTEE for terms of 1 year to expire on 9/30/86 Peter M. Chalpin 1 Prescott Way, Woburn Eric T. Clarke 29 Moon Hill Road John W. Maloney 15T Emerson Gardens Road Robert Trask 217 Waltham Street Paul E. Furdon 30 Fletcher Avenue William F. Mix 153 Grove Street Robert A. Bowyer, staff The Board also voted to appoint the following to the LEXINGTON COUNCIL FOR THE ARTS for terms of 2 years to expire on 9/30/87: Eunice Alberts Nicholson 7 Sherburne Road Barbara L. Crane 18 Hill Street Upon motion duly made and seconded, it was voted to appoint Alan Lazarus --to the Hazardous Substances System Review Committee, under Article 7 of the 1985 Annual Town Meeting. moo Subsequent appointments will be made of four additional members following receipt of recommendations from the Chairman of the Board of Health and the Fire Chief. Transfer of Mr. Marshall opend the public hearing on the petition for transfer of Liquor Lic. Retail Package Goods Store Liquor License, due to the sale of the 1775 Wine 1775 Wine & and Spirit Shop to J.E.G. Enterprises, Inc. Spirit Shop - William T. Greene and Jean E. Greene, new owners, were present. Mr. Greene explained the proposed transfer and present proof of mailing of notices to abuttors. Mrs. Green will Manager of the establishment. Francis Foley, current owner, stated that she had been favorably impressed by the Greene's package store operation in Burlington and felt they would be an asset to the business community. There being no comments offered in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition of William T. and Jean E. Greene for J.E.G. Engerprises, Inc. for transfer of All Alcoholic Beverages Retail Package Goods Store License from 1775 Wine & Spirit Shop, Inc. to J.E.G. Enterprises, Inc. d/b/a 1775 Wine & Spirit Shop, 1775 Massachusetts Avenue, Lexington. 1-day Liq. Upon motion duly made and seconded, it was voted to approve the request of Lic. W.R. W. R. Grace RAEDACC for One Day Liquor License on September 27, 1985. Grace Selectmen's Meeting September 23, 1985 -5- weft Upon motion duly made and seconded, it was voted to proclaim the week Proclamatic of September 29 to October 4, 1985, as Emergency Medical Service Week, as Emergency requested by the Commonwealth of Massachusetts Dept of Human Services. Medical SvE Upon motion duly made and seconded, it was voted to proclaim the week ProclamatLo of October 6 to October 13, 1985, as Coastweek, as requested by the Lexing- ton League of Women Voters. Upon motion duly made and seconded, it was voted to abate sewer user Abatements charges from water bills in the amounts of $1,981.87 and $16.48, for proper- sewer user ties not connected to Town sewer and therefore exempt from sewer user charges.charges It was also voted to abate water charges in the total amount of $342.65, because of billing errors and incorrect readings by customers. Mr. Hutchinson presented a draft message to Lexington taxpayers, which Message to he informed the Board will be sent in a joint mailing with the Lexington His- taxpayers torical Society. Upon motion duly made and seconded, it was voted to approve the mailing of the FY'86 message to taxpayers, as presented. The Manager requested direction from the Board as to the timing of a Special Special Town Meeting for adoption of the State Education Statute, Ch. 188, Town Mtg. School Improvement Act. of 1985. He recommended late November or early December. Upon motion duly made and seconded, it was voted to authorize Mr. Hutchin- Pmft son, Mr. Marshall and School Committee members to arrive at recommendations as to a specific date, which will be voted on by the Board at its meeting on October 7. A memorandum from Mrs. Battin and Mr. Eddison to the Board dated 9/19/85 Bikepath on the Minute Man Commuter Bikeway proposal was reviewed. Also highlighted was background information on the proposal since its inception, current status including actions proceeding at the State level and status of the project in the other three towns involved. Recognized as issues were cooperation among the Towns, maintenance, lighting, snowplowing, costs to the Tower security, and demand. Regarding the final issue which was listed as "Go/No Go", it was stated that although the Board had endorsed the Bikeway in March, 1982, Mrs. Battin and Mr. Eddison recommended that the current Board review and re- confirm that earlier endorsement and that such a decision be made in the near future, following a public information meeting. It was recommended that the Selectmen hold a public information meeting on the Bikepath proposal, controlled by procedural rules, on October 28, in Cary Hall at 8 p.m. Mr. Marshall noted that the intent (at the 9/23 meeting) was to discuss processes only, with discussion of the proposal and decision on the matter on October 28th. Mr. McCabe, Chairman of the Capital Expenditures Committee, suggested participation of the Financial Committees in the process since the project has potential for longterm capital expenditure. Mr. Marshall said the Board would welcome any input from the committees. k -6- Mrs. Battin pointed out that if the Town goes forward with the project, there would be minimal Town expenditure. It State funding is not forthcoming, the Town would rethink about proceeding. Betsy Hughes, 13 Maple Street, suggested that the vote be deferred until moo Arlington's actual expierience with the bikepath could be assessed as to usage, costs and impact on abuttors. * Robert Blouin, 30 Brandon Street, felt that in light of the large citizen attendance, comments should be heard that night. He expressed doubt that $4,000/year, as estimated by the Town Engineer for maintenance, would be adequate. Jacquelyn Neal, 1 Spencer Street, offered to act as lisison between the Selectmen and the abuttors. She felt the residents should have some type of control of procedures and decisions and be notified of all Bikepath meetings. Grace Margolien, 12 Ingleside Road, referred to prior statements that the bikepath would be used for bikes and not for other types of activities, such as recreation, as is now included. Robert Cataldo, member of the Bikepath Committee, asked for additional cycle count and for exploration of State restriction to funding based only on specific uses related to transportation and commuter travel. Mr. Marshall said that as much of the requested data as possible will be provided. James Wilson, 17 Spencer Street, advocated a study committee, rather than a public hearing as preferable for gaining information and input. Lewis Aronin, 20 Ingleside Road, also felt that issues such as lighting, security problems, limited access, prohibition of motorized bikes had not been adequately addressed and that one public meeting would not be enough. Mr. Marshall asked for the Board's view on process and suggested that at the public meeting, decision be made as to whether enough information had been provided to vote on the matter at that time. Mr. Dailey again expressed concern, because of all of the unresolved issues , it which had been raised, that one evening would provide enought information to reach a decision. Mr. McLaughlin felt the process was progressing, but said he would like to hear what issues are raised- and what information is provided and then decide whether to come to a conclusion that evening. Mr. Eddison stated that he also would prefer to have the hearing and then decide whether information brought out was sufficient to base a decision upon. Mrs. Battin concurred with the other members' views and suggested that Board members list questions for submission to the Town Manager prior to the public meeting. Members agreed with Mr. Marshall's proposed schedule of October 28th at 8 p.m. in Cary Hall for the Bikepath meeting. All abuttors to the right-of-way will be notified and the Planning Board, Recreation Committee and Transportation Advisory Committee will be invited to attend. Mr. Gubisch, 627 Mass. Avenue, suggested that the Board meet with neighbor- hood groups to allow for more expression of opinion, rather than holding just one public meeting. Mr. Marshall did not support such meetings to be held by the Selectmen and suggested Precinct Chairmen be contacted regarding that pro- cedure. -7- Selectmen's Meeting September ,2.7; 1985 0060 A draft of "Criteria for Priority Consideration for Acceptance of Unaccepted Unpaved, Unaccepted Streets", prepared by the Town Manager to reflect pre- Street vious discussions, was reviewed. Policy In response to Mr. Eddison's questions as to how the draft coordinated with a previously submitted document which classified streets by types and priorities, Mr. Hutchinson responded that the draft represented a general policy guideline but felt that it did translate with the other document, even though not addressing its procedures specifically. Mrs. Battin felt that although all previously agreed upon criteria had been listed in the draft, they needed reordering. She noted that in 1983, a formal vote of acceptance had been deferred until the criteria had been tested by application at that time. She added that agreement had been reached by that Board to include Planning Board recommendations and suggested that the items be reordered and weighted as follows: 1. Improved access for safety - fire, ambulance, police. 2. Improved internal neighborhood circulation for local traffic and improved departmental operations. 3. Impact upon greatest number of households. 4. Cost effectiveness, e.g. cost per linear foot; cost per household 5. Improved access to public facilities and for other Town objectives. 6. In each case, financial and environmental impact shall be considered and where possible, all street construction projects coordinated with other Town projects such as water and sewer construciton. Regarding petitions for acceptance of streets, it was suggested that in 1064 formation on that process be added to the criteria to assist the public in cases of significant neighborhood interest. Under "Design Construction Guidelines for Construction of Unaccepted, Unpaved Streets", Mr. Eddison said that he felt that there are some neighbor- hood streets which, because of low usage, do not require a 24' width, pointing out that there are a number of such streets now existing in the town. He noted that in some cases, widening of a road would result in takings of trees and buildings. Angela Frick, 9 Tavern Lane, was present for discussion of acceptance of that street, but to a narrower width than prescribed by the 24' Planning Board standard and gave examples of narrow streets in her area. She felt the pave- ment width of Tavern Lane should be in keeping with the area in which it is located. Mr. McLaughlin referred to the standard of the Planning Board which re- quires no less than 24' and the need to adhere to that standard. He felt that very narrow streets with low usage could be defined as driveways, but should have the capacity to accommodate other uses i.e. emergency and service vehicles. He felt that the 24' standard should be maintained, but that in some instances, streets could be looked at on a case-by-case basis regarding less width. Mrs. Frick asked that Board to include the designation "historic lanes" in the criteria and felt that Taver Lane should be so classified because it serves Munroe Tavern. She asked for a sense of the Board as to whether a width vari- ance would be considered for Tavern Lane. Mrs. Batt .n and Mr. Eddison will work with the Town. Manager on suggested re- visions to the draft. It was agreed that the road width section should be fairly strong,origas reflecting good en ineering practices, but should give some indication that 3-,C(/) -8- neighborhood characteristics and variations will be taken into consideration. Discussion of the criteria will be continued on October 7. Rte. 2A Mr. Hutchinson recapped efforts made toward the improvement of Marrett ...r improvement Roadi which have been stalled because of the ongoing refusal of the National plan Park Service to agree to a 1,200 foot land taking in the original design. He referred to the alternative plan presented, which requires no land taking but would provide a lower level of service. He stated that although the ori- ginal plan is preferred, delay had gone on long enough, and recommended that the Board accept the alternative plan. Mr. Tonaszuck, Director of DPW, explained features of the compromise plan which he said primarily provides a turning lane at the Mass. Avenue intersec- tion to prevent traffic back-up at that point. He felt the service level pro- vided would be adequate to handle traffic. Mr. Marshall agreed that despite efforts with Washington officials to intercede with the Park Service, there seemed to be no progress and, although the compromise plan is not the best solution, it should be implemented at this time. Larry Smith, on behalf of the Chamber of Commerce Traffic Improvement Com- mittee, spoke in support of the Manager's proposal. He felt that after four years of work with the Park Service, the original plan appeared to be a no-go situation. He hoped the Board would accept plan #2, noting that that procedure has received support of abuttors and industry in the area. Upon motion duly made and seconded, it was voted to proceed with the com- promise plan for improvement to Route 2A (Marrett Road) as presented. Mr. Hutchinson will draft a letter to National Park Service officials, in- forming them of this action of the Board. Minutes Upon motion duly made and seconded, it was voted to approve the minutes Goal Set- of the Selectmen's Goal- Setting Meeting on July 1, 1985, including the ing Mtg. Selectmen's Goals for Fiscal Year 1986, as prepared by the Town Manager. Committee Upon motion duly made and seconded, it was voted to approve the following appoint- appointments by the Town Manager: ments Reaapo intment s to the Historical Commission: David Kelland for a term on one year Martin Gilman for a term of two years Bebe Fallick and Roland Gubisch for terms of three years Appointment to the Council on Aging Edmund C. Grant, 27 Grove Street, for a term of three years. Byron Ave. Upon motion duly made and seconded, the intent to take Temporary and Constr. Permanent Construction Easements for Byron Avenue under Article 42, 1984, easements was voted. Mr. Tonaszuck outlined scheduling of the School Administration lot land- scaping, to be done in two phases: phase on in October '85 including replace- ment and new plantings of trees; phase two in Spring '86, with paving of the parking lot and planting of additional trees in Fall '86. Selectmen's Meeting • September 23, 1985 -9- Upon motion duly made and seconded, it was voted to accept land for Prescott conservation purposes in the Prescott Village subdivision from Theodore L. Vill./cons- Freeman, Trustee, Prescott Village Realty Trust. ervation Mr. Hutchinson will attend the Mass. Municipal Association emergency Mass. Munic briefing on the negative impact of President Reagan's Tax Plan on September mtg. Tax 30th. Plan Upon omotion duly made and seconded, it was voted 5 -- 0 by roll call Executive vote, Mr. Marshall, Mrs. Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey, Session to go into Executive Session for discussion of matters of litigation and of real estate negotiations, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 11:59 p.m. A true record, Attest: a (:) PAI ./;/(A?-4S rion H. Snow Executive Clerk .... , - .... , , I 0 .. ...., .. ...,