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HomeMy WebLinkAbout1985-04-BOS-min \cf oe C\ SELECTMEN'S MEETING prom April 1, 1985 A regular meeting of the Board of Selectmen was held on Monday, April 1, 1985, in the Selectmen's Meeting Room, Town Office Building at 7:00 p.m. Chairman Marshall , Mrs . Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Upon motion duly made and seconded, it was voted to approve the Minutes minutes of the meeting in open session of the Board of Selectmen on 2/25/85 February 25, 1985. Executive Session minutes for that date were also approved subject to one correction-to be discussed in Executive Session. Upon motion duly made and seconded, it was voted to approve abatements Sewer User of Cycle 1 sewer user charges in the total amount of $132,01; Cycle 2 sewer Fee Abate- user charges in the total amount of $64.07; Cycle 3 sewer user charges in ments the total amount of $202.53. These water accounts are for properties not connected to Town sewer and are therefore exempt from sewer user charges. Upon motion duly made and seconded, it was voted to approve the award Town Audit, of the FY85 Town audit to the firm of Arthur Andersen & Co. A.Andersen p.m • Upon motion duly made and seconded, it was voted to approve Contract Contract #85-5-E for sidewalk resurfacing to Paolini Corporation, 103R Adams Street, 85-5-E Newton, MA in the amount of $25,590. The authority for this work is con- Paolini tamed in Acct. 5400 Highway Maintenance, Line Item 251-04 ARM '84 Operating Budget. Upon motion duly made and seconded, it was voted to hold a public Garfield St. information session on Garfield Street construction on April 8, 1985. The Chairman outlined the schedule of events planned for April 10th, Student Gov' Student Government Day. The Selectmen will meet the student Selectmen at Day 12 Noon for luncheon at Heritage Hall and, following the conduct of any necessary action at the April 10 Selectmen's meeting, the students will take their places at the meeting table for discussion of the Minuteman VoTech Hotel/Conference Center proposal. The Town Manager briefed the Board on terms of the Fire Union contract Fire Contrac settlement. He reported that the contract calls for a 4% wage increase July, 2% on January 1, 1986, two year agreement with a wage reopener in the second year and a mandatory physical fitness component for each shift. Lincoln Selectmen Caswell, Fargo and Goodrich; Minuteman VoTech Rte. 2A Superintendent Fitzgerald and Minuteman School Committee members Jackson and Marrett Rd. Levy; and Minuteman National Park Superintendent Nash were present for parti- Improvement cipation in discussion of Route 2A/Marrett Road improvement plans. pm* 5(;0 -2- Mr. Hutchinson introduced Engineer Richard Cook, BSC Engineering, who reviewed the original road widening plan which had required taking of a small area of Park Service land. Mr. Cooke reported on meetings with the Park Service on alternate designs which eliminated the takings as first proposed and do not require any construction within Part Service land. He showed a modified layout with reduction of lanes which would result in some reduction of service level and quality but which was thought to be adequate. Regarding the Minuteman Hotel project, he felt the traffic increase projected by Sasaki Assoc. to be reasonable and that the modified plan could accommodate the project, although service could be reduced to a C/D level by its impact. With regard to the Park Service's lack of response on the land taking issue, Mr. Nash outlined lengthy prescribed Federal government 4-F - procedures for any taking of Park Service land, which was deemed not absolutely necessary. He felt the compromise plan seemed acceptable and would avoid those procedures. The Town's offer to swap 16,000 sq. ft. of land for the 500 ft strip needed to implement the original plan was described by Mr. Tonaszuck. An archeological study as requested by the Park Service, to ascertain that the strip was of no historical significance, was also referenced. Mr. Eddison requested data on the additional traffic which would be imposed on Rte 2A by the proposed hotel/conference center. Mr. Cooke esti- mated 80 cars in the morning peak hours and 110 in the afternoon peak hours. Mr. Eddison questioned these facts based on the 600 person capacity of the conference center. Mr. Cook responded that departures would be staggered and there would probably be several persons in each car. Mr. Eddison felt the data to be not realistic and asked for a reassessment by BSC. Mr. Dailey said the main concern of the Town was the success of the road project, and that the rigid position of the Park Service could hinder it. Mr. Nash again stated that if no land taking was to be involved, the 4-F governmental process, designed to prevent construction of roads through National Parks, could be by-passed, and the project could be expedited. Mr. McLaughlin felt that Mr. Nash's explanation of the delay and the reasons given demonstrated lack of cooperation by the Park Service. Mr. Caswell stated that the Lincoln Planning Board was bothered by the drop in service level under the modified plan. The Lincoln Selectmen felt that a study of Rte 2A in its entirety should be undertaken, rather than in pieces. In response to Mr. Caswell's question regarding the future adequacy of the service level under the modified plan, Mr. Cooke said identifiable industrial development to 1990 or 1991 had been considered. He felt the design would hold up for the next 10 years . Regarding traffic impact on Rte 2A of the hotel/conference center project Dr. Fitzgerald noted that all those leaving would not use that exit and referred to another road exit, Selectmen's Meeting April 1, 1985 Mr. Smith of Nolan/Norton and the Lexington Chamber of Commerce, stated pow that his company would like to see resolution of the road problems as soon as possible to allow for removal of restrictions on workers arrivals and depart- ures, epart- ures, which are now staggered. He agreed that the 4-F process would hold up the construction for a very long time and advised the land taking process, which could mean a 10-year delay, be avoided. Mr. Nash expressed strong resentment, claiming that he had been character- ized haracter- ized as impossible to deal with and had deliberately stalled procedures, when he was just performing his job of protecting the Park land. Mr. Cooke summarized procedures since the submittal to the Park Service of the original plans in 1983. He outlined features of the compromise plan, now before the Board, which he felt should be adequate. He noted, however, some concern from a safety aspect of the lane reduction proposed with the current plan. Mr. Hutchinson suggested that discussion be deferred to a subsequent meet- ing within the next few weeks. Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: 4///ajaA' 21(UAttif t . Marion H. Snow Executive Clerk r.. r VOID 'ti 1SELECTMEN'S MEETING .11‘ �• OSSA' April 3, 1985 A regular meeting of the Board of Selectmen was held on Wednesday, April 3, 1985, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall, Mrs . B a t t in, Mr. McL.aught i n, Mr . E d d is o n, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel. Ms . Adler, Assistant to the Town Manager; Mrs . Snow, Executive Clerk, were present. Upon motion duly made and seconded, it was voted to accept the recom- Traffic mendations of the Traffic Safety Advisory Committee on the request of Adv. Comm. Mr. and Mrs . John Vinton, 11 Leonard Road, that two "Caution Children" Reports: signs be installed and a crosswalk painted on Woburn Street at its inter- Vinton section with Solomon Pierce Road, now under construction. Woburn St. The recommendations of the Traffic Safety Advisory Committee on the request of the Estabrook School PTE for improvement of safety conditions Estabrook for students on Grove Street, approaching the entrance to the school. The PTE, Grove Committee recommended continued enforcement of speed limit by radar and Street stencilling of the pavement with the word "School" signs of notices indi- cating "School Crossing Ahead". Discussion continued on the PTE is other requests for installation of a yellow blinking light in addition to the crossing guard, and establish- ment stablish- ment of a 20 mph speed limit. Upon investigation of these two requests the Committee reported that the Mass . DPW would not issue a permit for a light where a crossing guard is on duly, nor would it permit a 20-mph zone im"` at that location. Mr. Marshall said it was his reaction to request the State to override its regulations regarding the blinking light, in view of the apparently dangerous situation which exists. Upon motion duly made and seconded, it was voted to accept the recom- mendations of the Traffic Safety Advisory Committee for continued radar enforcement of the 30 mph speed limit on Grove Street; installation of "Caution Children" signs; the stencilling of the pavement with the word "School"; and the addition to the existing "School" signs, the words "School Crossing Ahead". Meanwhile, a request will be generated to the State DPW that an exception of its rules be made in this case. Rep. Doran will be asked for assistance in this effort. The area will be monitored for two weeks for collection of information to support the request to the State. Paul Hamburger, 18 Cooke Road, was present and requested that the Hamburger "No Right Turn on Red" restriction removed from the intersection of East St. "No Turn on and Lowell St. , be restored, based on visibility problems at that location. Right", East Mr. Hamburger felt it was unsafe to allow such turns. Lowell Sts. Upon motion duly made and seconded, it was voted to refer the request of Paul Hamburger regarding right turns on red as stated above to the Traffic Safety Advisory Committee for its review and recommendations . Frank Fields, Town Engineer, and Walter Tonaszuck, Director of Public Garfield St. Works/Engineering, were present to give recommendations on plans for con- improvements struction of Garfield Street, previously discussed on January 7, 1985. At that time, residents had expressed their desire for narrower road width than proposed, retention of existing trees and no sidewalk. In response to the neighbors concerns, a road width of 24 ft., with sidewalks omitted was recommended. No significant trees would be removed. r f -2- Upon motion duly made and seconded, it was voted to accept the recom- mendations of the Town Engineer and Director of Public Works on construction plans for Garfield Street as stated above. ..t East St. Mr. Hutchinson referred to a letter received from Irving Litant, sidewalk, 3 Douglas Road, who requested construction of sidewalk on East Street, be- Litant tween Lowell Street and Douglas Road. Mr. Fields report on the issue stated request that the project was listed on his department's Capital Projects List for FY87 and would be given consideration at that time if funding for East Street reconstruction is approved by the 1986 Town Meeting. Horseback Upon motion duly made and seconded, it was voted to approve the request Show, of Leslie Singer, 16 Burlington Street, and other members of a horseback Hennessey riding group, to hold a horse show at the Hennessey Land, on June 9, 1985. Land Reports from the Police Dept. , and Board of Health indicated no opposition to the request. Franklin A schedule for Town Meeting remaining articles was reviewed briefly. School/ In light of the fact that the composition of the Board had changed since its GBCD 3 to 2 vote in favor of GBCD as developer, a new poll will be taken on April 8th. Min.Man Regarding Article 24,the Minuteman VoTech hotel proposal, Mr. Eddison School said that he felt there were still serious unanswered questions on the traffic Hotel aspect. The Town Manager will arrange for the traffic consultant and repre- proposal sentatives of the School to be present on April 8, for further discussion. Mr. Eddison will communicate his questions to Dr. Fitzgerald before that date. Members o f LexHAB were IX, .. LexHAB present for continued discussion of Section Renter Priorities & Criteria of the Policy and Guidelines proposed for tenant select- Selection ion at the Muzzey High development; Implementation Plan for Rental Units; and criteria an Outreach Program for notification of the availability of units. Agreement had been reached on other documents (Application and Financial Statement) at a previous meeting on March 18. Mrs. Gaudet reviewed Section IX, revised to reflect concerns raised, noting that need would be considered to be of high priority. Following review of the Outreach plan, Mr. Eddison requested publication in El Mundo, as well as the Bay State Banner and the Lexington Minute Man. Mrs. Battin asked that minority groups in Lexington also be notified. Mr. McLaughlin said the revised Outreach plan presented had allayed concerns he had previously expressed and recommended that Metco parents of the youngest children in the program be contacted, rather than stressing the older students . Mrs. Battin felt that families of Metco students in Lexington for the longest period should be considered as having the strongest Lexington connection. Regarding the Implementation Plan for Rental of Units, Item 4b, M±. Marshall asked if the pool of applicants will be updated from time to time. Mrs. Gaudet said her Board would prefer to wait with decision on that issue. They would return to the Selectmen for further discussion of the matter after they had experienced the selection process . Discussion continued on procedures regarding the waiting list. Mr. Marshall felt the pool should be fixed, and when it runs out again should be thrown open, with notification of minorities. He recommended omitting item "b" of Section 4. Selectmen's Meeting April 3, 1985 -3- 0""k 3-.k b) "Lexhab will accept new applications into the base group at any time and contemplates reminding all organizations, agencies, and groups listed in the Outreach plan of this fact from time to time." and leaving "a" and "c" as they are stated. Mrs. Battin moved that item "b" of Section 4 be removed. Mr. McLaughlin seconded the motion for purposes of discussion. Mr. Eagle, LexHAB member, was asked if he saw problem with elimination of item "b", which would mean either not accepting any new applications, or accepting them and putting them on file. Mr. Eagle felt that applications received and put on file would be forgotten. Mr. McLaughlin noted that the pool of 20 referred to in item "a" could last for years and that it could be misleading to accept new applications. He felt that that fact argued well for establishing the pool at that number and opening it up when necessary. Mrs. Gaudet said her Board had no strong feeling on either keeping or eliminating item "b". Upon the motion made and seconded, it was voted that item "b" of Section 4 be omitted from the Implementation Plan for Rental Units at Muzzey. Mr. Pressman, Fair Housing Committee Chairman, said that he felt it would be valuable to have a staff person available to assist those making applica- tion and to explain the information package. Mrs . Gaudet responded that LesHAB members will man phones for that purpose and the Town Manager offered to arrange for added assistance. 1010.4 Upon motion duly made and seconded, it was voted to approve the Lexington Housing Assistance Board's Policy and Guidelines; Outreach Plan; and Implementation Plan for Rental of Units at Muzzey High. Upon motion duly made and seconded, it was voted to appoint Edward R. Brannon, 380 Lowell Street, to the Fair Housing Committee, for a term of Fair Hs g. office to expire on September 30, 1985. Comm. Appt The Committee is naw composed of ten members and Mr. Pressman indicated Brannon that one more person of a minority race, which would bring the total to five minorities, is being considered by the Committee. This recommendation will be brought to the Board, if the candidate expresses willingness to serve. The report of the Planning Board on Article 8, Fair Housing Policy, was Art. 8 noted. The Planning Board believes that the issues raised (combination of Fair Hs g. The Fair Housing Policy and Fair Housing Resolution) deserve attention, but Policy that it is not necessary to appoint additional committees or create additional reporting procedures to do so. Motion was made and seconded to oppose Article 8. The report on Article 8 of the Fair Housing Committee was referenced, which recommended maintaining the two existing documents and stressing imple- mentation of their requirements. Mr. Dailey stated that he would prefer to listen to the presentation of the proponents of the Article before taking a stand and would abstain from voting on the motion. Mr. McLaughlin agreed with the analysis of the Fair Housing Committee pima that there is no conflict between the two documents but also see the rationale for the Housing Authority's desire to have them consolidated. He also would prefer to hear debate and then caucus. . 1)-)'- -4-- William Spencer, Housing Authority member, felt that the two documents support each other and do not conflict. He felt they should both be allowed ..s to stand. Motion having been duly made and seconded, it was voted by Mr. Marshall, Mrs. Battin and Mr. Eddison to oppose Article 8. Mr. McLaughlin and Mr. Dailey abstained from voting. Action of the draft of the Selectmen's Report to Town Meeting on the Fair Housing Resolution, prepared by the Fair Housing Committee, was deferred pending redrafting by the Town Manager's staff, as requested by Mr. Marshall. Contract Upon motion duly made and seconded, it was voted to approve the award of 85--6--E Contract #85-6--E in the amount of $8,300 for painting of the Main Sewer Pumping Gentile Station to Dominic Gentile Painting Co. , Inc. Traffic Upon motion duly made and seconded, it was voted to refer the suggestions item: of Geoffrey Fitzgerald, 18 Hamilton Road, regarding student pedestrian safety Fitzgerald,at Hamilton Road, North Hancock and Hancock Streets to the Traffic Safety Hamilton Advisory Committee for its review and recommendations. Road Upon motion duly made and seconded, it was voted 5-0 by roll call vote, Mr. Marshall, Mrs. Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey, to go into Executive Session for discussion of matters of land negotiation and of liti- gation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:10 p.m. Imo A true record, Attest: 4 ///04b6a- A '6(>A Marion H. Snow 5 Exeucitve Clerk ,y 0\\, ,k,o SELECTMEN'S MEETING April 8, 1985 A regular meeting of the Board of Selectmen was held on Monday, April 8, 1985, in the Selectmen's Meeting Room, Town Office Building at 7:00 p.m. Chairman Marshall, Mrs. Bat tin, Mr. McLaughlin, Mr. Edd iso n, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Upon motion duly made and seconded, it was voted to approve abatement Abatement of Sewer User Charges for Cycle 1 Water Accounts in the total amount of sewer user $38.27; Cycle 2 Water Accounts in the total amount of $30.96; Cycle 3 charges Water Accounts in the total amount of $15.91; for properties not connected to Town sewer and therefore exempt from Sewer User Charges. Upon motion duly made and seconded, it was voted to execute Contract Contract for Sidewalk Resurfacing #85-5-E awarded at the meeting of April 1, 1985, 85-5-E to Paolini Corporation, in the amount of $25,000. sidewalk resurf ac'g Upon motion duly made and seconded, it was voted to execute a Resolu- tion esolu- tion which will authorize and empower James R. Kane, Revenue Officer, to Resolution sell, assign and transfer units held under annuity contracts in the name Deferred of the Town's 457 Deferred Compensation Plan and to deliver any and all Comp.Plan rift written instruments necessary or proper to effectuate such transactions . With regard to the Board's request for his investigation and report Westview on procedures for making Westview Cemetery self sustaining, Mr. Hutchinson Cemetery gave his recommendation for an increase in costs for lots to $450 for both single and double lots, which will result in revenue of $110,000/year vs. $60,000 from current charges. He asked that the Board consider this arrangement, deferring final decision to a subsequent meeting. He noted that prices of $750/lot would be necessary for the cemetery to be complete- ly omplete- ly self supporting. It was generally agreed that the Manager's recommendations, which are consistent with other municipalities should be proceeded with but that a built in escalation of the fee structure be included in the plan to work toward the self-supporting concept and that the situation be again reviewed in 1987. Upon motion duly made and seconded, it was voted to postpone action on adoption of a Cemetery Fee Schedule to the meeting of April 10, 1985. Board members concurred with the Manager's suggestion for scheduling Fire Alarm discussion of a plan for removal of Fire Alarm boxes for the April 22nd Boxes meeting. Dr. Fitzgerald, Chairman Donahue, and Mr. Jackson of the Minuteman Minuteman Vo Tech School Committee, and Henry Hall, Attorney were present for further hotel discussion of the hotel/conference center proposed under Article 24. proposal Dr. Fitzgerald's April 8th report to TNMA members containing additional information on the proposal was highlighted. He noted that the booklet had been prepared to answer questions raised in the ZEA Warrant Information Report on such areas as expansion of curriculum offered; the value of the facility as a training project; maturity of students for hotel training; -2- lease 2_lease power of the School Committee in case of default of the hotel owners; possible training of students at the Dunfey Hotel; timing of construction relative to Marrett Road construction and wetland standards. Dr. Fitzgerald ' also addressed the question raised as to whether the hotel training facility """'"` would result in the School changing to a Jr. College. He said that the current practices regarding college credits offered on campus would continue in the same manner, but that the school will remain a high school. He refuted the statement made that the school site would be used to further private enterprises with minimal benefits in education. Dr. Fitzgerald also reviewed Special Report #1, dated April 8, 1985, which listed concepts not appearing in the Minuteman's February/March Summary Booklet relative to School Committee requirements of the hotel devel- oper and operator to fulfill the lease contract. Regarding traffic concerns, he stated that hotels have not proven to generate an undue amount of traffic, adding that concerns raised referred to the impact of conference center. He gave examples of conferences held at the school, noting that all attendees do not leave at the same time and by the same exit. Sasaki Associates, traffic consultants, will provide additional data taking the two exits into consideration. He expressed hope that the Board would support the conference center, which he said was needed in the school. Mr. Eddison acknowledged the quick response by Dr. Fitzgerald to questions communicated to him that morning. Regarding traffic concerns, Mr. Eddiso n foresaw serious problems if a larger Marret t Rd./Hass. Ave. intersection can not be implemented. He added that the additional traffic generated would impact a larger area than only that intersection and Rte 2A. He pointed out that in addition, expected industrial development would be adding to Rte. 128 traffic, encouraging motorists to take alternate routes through Lexington. He felt these were factors which must be taken into consideration and referred to the Governor's request to Towns to curtail commercial development which would impact the road network. With respect to the contract with the developer and operator, he ques- tioned how Lexington's interests can be assured if the contract has not been prepared and reviewed by the Board prior to decision on the proposal. Dr. Fitzgerald addressed the traffic concerns expressed by Mr. Eddison. He said that no doubt area development will increase Rte. 128 traffic but felt that drivers would use other major routes such as the Mass . Pike, rather than impacting Route 2A. He added that the hotel project will not accelerate traffic more than that projected when the original plans for the school had been presented. Regarding review of the contract, he stated that the specifics of the educational aspects of the contract should be left strictly to the discre- tion of the School Disctrict Committee, without intervention of any one community. He asked that the Committee be given that discretion. Mrs . Battin inquired about procedures in the case of default by the developer/operator. She asked what protection the Town would have if the School could not find a replacement to fulfill the educational purpose of the facility. � April 1 $ Selectmen's Meeting it p 8, 9 5 -3- Dr. Fitzgerald responded that he doesn't envision the hotel going out of business but if the School Dommittee decided that educational standards were not being, met, a default could be declared. Financing agents would then have to find an operator who would provide proper service to protect their investment. He added that School Committee control is so strong and clear that developers might encounter difficult- ies ifficult- ies in obtaining financing for such a unique arrangement. Mr. Marshall noted that the Board's concerns with the contract seemed to be centered on the default provisions and not involved with specifics of curriculum. Dr. Fitzgerald said, based on those concerns, he would prepare a report zeroed in on the default issue for submission to the Board before April 22, when the Article will be presented. Mr. Hall asked if commitment cowl d'be made by Dr. Fitzgerald to give the Board opportunity to pass on the default clause after Town Meeting approval of the proposal, noting similar procedures with Muzz ey. Returning to the traffic issue, Mrs . Battin spoke on behalf of HATS representatives of the four towns involved who share unanimous concern about the adverse traffic impact on the-entire area of the complete project. She said she wished to underscore Mr. Eddison's comments on that subject. A representative of Mass. Innkeepers present stated that commit- ments which would have to be made by the developer to obtain financing and satisfy a lender would address the default issue and that it would be settled by that process . Dr. Fit zgerald's material on the default issue and the Planning Board's report on Article 24 received that day will be reviewed prior to the April 22 presentation of Article 24 to Town Meeting. Upon motion duly made and seconded, it was voted to adjourn at 7:58 p.m. A true record, At test: --- Mir io n no Executive Clerk , , .... VOID , _ ..... , , , .... i a a Gl SELECTMEN'S MEETING April 10, 1985 A regular meeting of the Board of Selectmen was held on Wednesday, April 10, 1985, in the Selectmen's Meeting Room, Town Office Building at 7:00 p.m. Chairman Marshall, Mrs. Battin, Mr. McLaughlin, Mr. Eddison; Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel, Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Mr. Marshall opened the meeting and noted that there was but one item Student on the Selectmen's agenda that evening, after which, in observance of Gov't Day Student Government Day, the Student Selectmen and Town Manager, who were present in the audience, would take their places at the meeting table. The Student Board of Selectmen was as follows: Daniel Alexander, Chairman Jamie Gerber Tara Papadinis Stephen LeBlanc Jennifer Hart The Student Town Manager was Anne Sontheimer. The Chairman referred to the discussion on April 8th of raising of Westview charges for lots at Westview Cemetery as a start in the process toward making Cemetery Oft the cemetery self sustaining. The Manager had recommended a single fee of fees $450 for either single or double lots. increased Mr. McLaughlin stated that he felt the cemetery should now be made self- supporting or at least be moving toward that goal. He proposed a fee of $600 per lot now, and that the Manager be asked to make recommendation on implemen- tation of full cost coverage by next year and so moved. The motion was seconded for purposes of discussion. In answer to Mrs. Battin's question regarding provisions made in cases of hardship, Mr. Hutchinson said there is always the right to petition the Board for relief in such cases. It was also noted that free burial, if warranted, is provided for in the relief mechanism, a procedure which can be dealt with administratively. Mr. Eddison said he appreciated Mr. McLaughlin's approach but was in sym- pathy with the Town Manager's recommended procedures for moving toward full coverage. Mr. McLaughlin felt that that process could promote anticipatory, front- end buying of lots. He favored higher charges now and possibly moving to less later. Mrs. Battin tended to favor Mr. Hutchinson's recommendation for gradual increases, noting the impact of the large increase on the elderly. Mr. McLau Klin restated his motion that the fee policy for Westview Ceme- tery be changed to $600 per single or double lot, with review in one year. The motion did not carry. Upon motion duly made and seconded, it was voted 3 to 1, with Mr. McLaughlin voting in the negative, to increase charges for lots, both single and double, to omft $450 each. The matter will be again reviewed in 1986 and further increases, to bring the facility to a self sustaining basis, will be considered at that time. 100 -2- J Upon motion duly made and seconded, it was voted to adjourn at 7:10 p.m. ..r A true record, Attest: r? 1/& V0' 1(ZjA6%? • Marion H. Snow ��� Executive Clerk kl SELECTMEN'S MEETING l „0 . April 22, 1985 A regular meeting of the Board of Selectmen was held on Monday, April 22, 1985, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall, Mrs. Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey; Mr. Hutchinson, Town Manager; Mrs. Snow, Executive Clerk, were present. The Chairman opened a Public Hearing on the petition of Boston Edison Boston Company for installation of conduit in Lowell Street. Edmund Kelley, rep- Edison Co. resenting Boston Edison Company, explained the need for the installation to Lowell St. service the Lexington Hall Convalescent Center on Lowell Street. conduit A memorandum from Walter J. Tonaszuck, Director of Public Works/ Engineering, describing the work to be done and recommending approval, was read by Mr. Marshall. No one speaking in favor or in opposition, the hearing was declared closed.. Upon motion duly made and seconded, it was voted to approve the peti- tion of Boston Edison Company for permission to install approximately 8 ft. of conduit in Lowell Street - westerly approximately 441 feet north of Bartlett Avenue. A State Permit will also be required for this work. Upon motion duly made and seconded, it was voted to approve the min- Minutes utes of the Selectmen's Meeting on March 4, 1985. 3/4/85 Pook Two options for Marrett Road/Rte/2A improvements, last discussed on Marrett Rd. April 1, were again reviewed. Mr. Tonaszuck, Public Works Director, showed Rte 2A the original plan with two lanes in each direction which involved taking of plans National Park Service land, and a modified plan, developed in response to Park Service concerns, with one lane in each direction and no land taking. Although the modified plan, which is favored by the Park Service, would not provide as high a service level as the original concept, it was thought by BSC Engineering that it would accommodate the traffic level, including traffic generated by the proposed Minuteman hotel/conference center. The Chairman asked for the Board's view on the plans. Mr. Eddison felt that the modified plan would not accomplish the desired level of improvement to the road, noting that Dr. Fitzgerald had agreed that the first plan should be pushed for. Regarding the amount of traffic generated by the proposed hotel, he felt that the data on it had been developed on an incorrectly based compari- son with the Sheraton's conference facilities, which he said were much smaller. Mr. Eddison asked Dr. Fitzgerald, who was present, about his preference on the two plans. Dr. Fitzgerald responded that either plan would be acceptable. Because of an alternate egress from the hotel/conference site, any back-up on Rte 2A would not affect him. Mr. McLaughlin asked about the cost differences in the two plans and was told that the original plan would cost from $600,000 to $700,000; the modified plan would be about $150,000 less. Based on that small difference, he felt that the first plan, which would provide a higher level of service, should be wift pushed for. -2- Mrs. Battin agreed with this view, noting HATS, as a regional agency, had supported the original plan Mr. Dailey felt it would be a mistake to back away from the level of improvement which all had agreed was needed. He supported efforts with themrim federal government to pursue the land taking needed. Mr. Eddison voiced agreement with the other members in support of the original plan. Upon motion duly made and seconded, it was voted to support the original plan for improvement to Marrett Road and Rte. 2A. Mr. Hutchinson advised that the matter be vigorously pursued with elected representatives and suggested that meetings be planned with Congress- men for discussion of the situation or, if Board members were in Washington they schedule visits there with the Legislators. Art. 24 Mr. Eddison noted that he had been scheduled to speak for the Board at MinMan the presentation of Article 24, Minuteman Hotel/Conference proposal, and gave VoTech his views on the matter. He felt such a training ground would be highly hotel desirable and would like to see it carried out, but said he has problems with the size of the facility proposed relative to traffic which would be generated by it. _ He felt that Rte. 128 will be still more severely impacted by future development and that the Town has a responsibility not to make matters worse. He noted that the State has advised Town action to down-zone and employ other methods to curtail development in the interest of the road system and that lack of cooperation in that area could affect applications for State aid. He said that as Rte. 128 worsens, drivers will use short-cuts through Town to avoid 128. He felt that the Board should not knowingly contribute to these impending and existing traffic problems. He thought the concept of the proposal was good, but the size disproporImo - tionate, and referred to the Sheraton which successfully operates on a smaller scale. He said that he would vote against the proposal at the present size. Mrs. Battin referred to her past support of the Minuteman School, includ- ing its budget requests but agreed with Mr. Eddison regarding the size and ad- verse traffic impact of the current proposal. She added that she still had con- cerns about the aspects of student training programs being carried out in such a close relationship with the service of liquor. Mr. Dailey asked for assurance that the project would not be begun until the Marrett Road/Rte.2A traffic problems had been resolved and asked Dr. Fitz- gerald if, in view of his choice of the first road plan, construction would be delayed until it was implemented. Dr. Fitzgerald reiterated that Plan #1 is preferred and that construction would wait until the improvements had been made. Mr. Dailey said that with the assurance of Dr. Fitzgerald regarding the timing of construction start relative to the road improvements, he would support Article 24. Mr. McLaughlin complimented Dr. Fitzgerald and the School Committee for a job well done regarding provisions of information and responsiveness to issues raised. He said he had had concerns regarding traffic impact but felt that the road improvements Lexington wants will be expedited with the cooperation and support of the 15 towns involved. He noted that Lexington has been down-zoning for the past 2 or 3 years. He said he felt strongly enough about the benefits of the project to the school population to vote in support of Article 24. Mr. Marshall said he was sympathetic and supportive of the proposal, although he wished the facility was planned at a smaller scale. He will vote in favor of Article 24. ming Selectmen's Meeting April 22, 1985 4-3 -3- Upon motion duly made and seconded, it was voted 3 to 2, with Mrs. Battin and Mr. Eddison voting in the negative, to support Article 24. In the light of the outcome of the vote, Mr. McLaughlin, rather than Mr. Eddison, will present the position of the majority of the Board at Town Meeting. Upon motion duly made and seconded, it was voted to approve the appli- Arlex Taxi cation of Arlex Taxi Corporation for renewal of licenses for the following Licenses vehicles: Taxi #4221 '81 Ford Fairmont Taxi #4205 '80 Dodge Aspen Wagon 'Taxi #4216 '81 Ford Fairmont Taxi #4214 '80 Plymouth Sedan Taxi #4218 '81 Ford Fairmont Taxi #4209 '81 Ford Fairmont Taxi #4210 '80 Ford Fairmont Taxi #4211 '81 Ford Fairmont Taxi #4204 '81 Ford Fairmont Upon motion duly made and seconded, it was voted to approve the request of Arlex Taxi Corporation for addition of three vehicles to its existing . Additional fleet of taxis, to be acquired within the next few months in an effort to vehicles, upgrade service. Arlex fleet plima Upon motion duly made and seconded, it was voted to proclaim the week Proclamatio of May 1, 1985, as Youth Week in tribute to the Junior Citizens of the Youth Week Community, as requested by the Benevolent and Protective Order of Elks, BPO Elks Lodge #2204. Upon motion duly made and seconded, it was voted to proclaim the week Proclamatio of May 4 to May 10, 1985, as Water Conservation Week, in conjunction with Water Cons. Governor Dukakis' State-wide proclamation, as requested by William J. Geary Week, MDC Commissioner, Metropolitan District Commission. Upon motion duly made and seconded, it was voted to approve Local Offi-Bonds, cial Bonds in the amount of $180,000 for James R. Kane, Town Treasurer, and Treasurer & in the amount of $170,000 for James R. Kane, Collector of Taxes. The bonds Tax Coll. are issued by the New Hampshire Insurance Company. Upon motion duly made and seconded, it was voted to execute Contract Contract #85-6-E in the amount of $8,300, awarded at the April 3, 1985 meeting of #85-6-E the Board to Dominic Gentile Painting Co. , Inc. for painting of the Main Gentile Sewer Pumping Station. Upon motion duly made and seconded, it was voted to appoint Margery M. Acting Chmr Battin as Acting Chairman of the Board during the absence of the Chairman from April 24 to April 26, 1985. -4- \ik ?? Exec.Sess. Upon motion duly made and seconded, it was voted 5 to 0 by roll call .. vote, to go into Executive Session for discussion of land negotiations, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 8:05 p.m. A true record, Attest: 21 1 11 1/7/ `6L°. 4(.1-2,b/7 1 Mcrion H. gow Executive Clerk MMI Mnild f W A 4A5 SELECTMEN'S MEETING ppm April 29, 1985 91L. A regular meeting of the Board of Selectmen was held on Monday, April 29, 1985, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall, Mrs. Bat t in, Mr'. McLaughlin, Mr. Edd iso n, Mr. Dailey; Mr. Hutchinson, Town Manager; M±. Cohen, Town Counsel; MS. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Upon motion duly made and seconded; it was voted to approve the Minutes minutes of March 11, 1985, as amended. 3/11/85 Upon motion duly made and seconded, it was voted to execute Orders of Orders of Taking for Lots 223 and 225, Map 72, as authorized at the 1982 Annual Town Taking Meeting on April 12, 1982, which are acquired in exchange for Lot 213, Murphy Map 72, to be conveyed to Joseph J. and Marjorie P. Murphy. The Board reviewed the request of the Planning Board that the LexHAB LexHAB be authorized to monitor the provision of affordable housing presented in Kelley/ the Kelley-Richard rezoning proposal off Woburn Street. Richard Upon motion duly made and seconded, it was voted to authorize the Woburn St. Lexington Housing Assistance Board to monitor developer commitments to proposal affordable housing offered under the Kelley-Perry rezoning proposal for land at Woburn Street. The vote is conditional upon willingness of LexHAB to assume this responsibility. Agreement was reached that Selectmen's Meetings will be held on Meeting May 1, May 6, May 8, May 13, ,and May 15, with Monday meetings at 7 :00 p.m. Schedule and Wed nes d ay meetings commenc ing at 7 :30 p.m. A regular meeting will be scheduled for May 20. The request of Gerald R. Mimno for permission to connect an additional Mimno, house lot on Pleasant Street, to sewer constructed at that location by Pleasant St M±. Mimno. sewer Upon motion duly made and seconded, it was voted to approve the request of Gerald R. Mimno to connect house lot #2 to an 8" sewer line being con- structed by him as permitted by the Board of Selectmen on November 19, 1984. Mr. Mimno's request was approved subject to DPW/Engineering Department review of the project and the issuance of necessary permits. The Board also voted, as requested by M±. Mimno, to approve abatement of sewer betterment charges relative to the additional connection. Mr. Hutchinson reviewed the proposal of the Rotary Club to construct, Rotary! in collaboration with the Minuteman Vocational Technical School, affordable VoTech housing on a Nous elo t to be supplied by the Town. A Town-owned lot on Housing Emerald Street has been recommended by Town Departments for this purpose, subject to approval of the plans submitted, and to compliance with all Town requirements. Decision would be made in the future as to whether the housing would be under the jurisdiction of LexHAB or the Lexington Housing Authority. Selectmen's Meeting April 29 , 1985 -2- Mr. Eddison suggested that• neighbors be notified of the Town's intent to proceed with this project. Upon motion duly made and seconded, it was voted to approve the proposal mod of the Rotary Club and Minuteman Vocational Technical Regional School. Abuttors will be notified of plans to proceed with this project for construct- ion of affordable housing on a Town owned lot on Emerald Street. Approval is conditional upon compliance with all Town regulations of the plans to be submitted and is given with understanding that decision will be made in the future as to designation of either LexHAB or the Lexington Housing as the monitoring agency. Sewer User Upon motion duly made and seconded, it was voted to approve abatement of Charges Cycle 1 Water Receivables Sewer User Charges in the total amount of $97,18; Abated Cycle 2 Water Receivables Sewer User Charges in the total amount of $132.01; Cycle 3 Water Receivables Sewer User Charges in the total amount of $162.97, for sewer use charges for properties not connected to Town sewer, and there- fore here- fore exempt. Traffic Item Upon motion duly made and seconded, it was voted to refer the request of Whitman Elizabeth C. Whitman, 9 Demar Road, for relocation of the yellow striping on Grove St. the Grove Street bridge as a solution to traffic safety problems there, to Bridge the Traffic Safety Advisory Committee for its review and recommendations. Blouin Mr. Marshall brought up the complaint of Robert Blouin, 30 Brandon Street, Millbrook that fencing on his property had been removed and improperly replaced by the Valley contractor for the Millbrook Valley Relief Sewer which is being constructed Sewer along the boundary of his property and that the project is causing adverse complaint drainage conditions on his lot. mod fencing Frank Fields, Town Engineer, reported that the noise of the blasting being done was impacting abuttors, due to the depth necessary, but that the con- tractor on- tractor is complying with Fire Dept. permit and all other Town requirements. He said that there have been other claims of fencing problems . The fences have been reinstalled by the contractor, some of which were not very sound to begin with. Mr. Tonaszuck noted that a report on progress with the construction is being prepared and will be submitted to the Board. He added that the blasting cannot be stopped, but that the work was being overseen to ensure that it is being done properly. Exec.Ses s. Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Marshall, Mrs. B at t in, Mr. McLaughlin, Mr. Eddison, Mr. Dailey, to go into executive session for discussion of land negotiations, with the intent to return to open session for a Public Hearing in Cary Hall on General Revenue Sharing Funds . Public At 7:46 p.m. , the Public Hearing on General Revenue Sharing Funds, held Hearing, in Cary Hall, Cary Memorial Building, was called to order by Chairman Marshall, General Rev.with Mrs. Bat t in, Mr. McLaughlin, Mr. Eddison, Mr. Dailey; Mr. Hutchinson, Sharing Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, present. Funds The legally advertised Notice of the Public Hearing was read by the Chairman, which stated that the purpose of the hearing was to discuss the use of General Revenue Sharing Funds in relation to the entire Fiscal Year 1986 Budget and to receive citizen input on these proposals. Council on Aging, A.A.R.P. , and Senior Citizen Club had been notified of the hearing. Mrs. woo Boggia, Chairman of the Council on Aging was present. Selectmen's Meeting April 29, 1985 ---3-- Olow The proposed budget as of April 5, 1985, was outlined, showing $43,097,304, as the gross amount to be raised by taxes, and which, deducting Cherry Sheet Receipts; Local Estimated Receipts and Use of Available Funds, resulted in a net amount to be raised by taxes of $30,846,804. Proposed appropriation of$400,000 of General Revenue Sharing Funds, available or anticipated, and shown in the budget under "Use of Available Funds" was presented as f o ll ows : Council on Aging-Expenses $ 37,450 Council on Aging-Personal Services 34,764 Community Services 68, 164 Street Lights 259,622 There being no question and no statements in opposition or in favor, the hearing was declared closed at 7:50 p.m. and the meeting was adjourned. A true record, Attest: M rion H. n w 2117-41-- Executive Clerk VOID u.r