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HomeMy WebLinkAbout1985-02-BOS-min SELECTMEN'S MEETING Om" \ if February 4, 1985 t\J\ r i A regular meeting of the Board of Selectmen was held on Monday, Febru- ary 4, 1985, in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Upon motion duly made and seconded, it was voted to approve minutes of Minutes the Selectmen's Meeting on January 14, 1985. 1/14/85 The following were nominated for membership in the North Lexington Road N. Lex.Rd. Improvements Study Committee: Impr.Comm. Harold G. Schmickley 6 Hadley Road Appts. Robert G. Fitzmaurice 423 Bedford Street George Burnell 4 Eaton Road Iris G. Wheaton 5 Hadley Road Upon motion duly maderand seconded, it was voted to appoint Mr. Schmickley, Mr. Fitzmaurice and Mr. Burnell as members of the North Lexington Road Improve- ments Study Committee. Since the vote on Mrs. Wheaton's appointment was split, action on her nomination was deferred pending the presence of a full Board. *mm Motion was made and seconded for purposes of discussion, to approve the Cons.Ease- Conservation Easement over the property of Francis W. R. and Jacquelyn R. ment,Smith Smith, 4 Clematis Road. ClematisRd, Town Counsel explained, in answer to questions from Members, that the Easement appeared to be a standard Conservation Restriction to prohibit build- ing and pointed out on a map distributed that it adjoined a site with similar conditions which has an existing easement. Mr. Eddison informed the Board that the land in question is low and felt that it was appropriate for Conservation. The motion was not acted upon. Upon motion duly made and seconded, it was voted to defer action on the item until such time when a full Board is present, since it was apparent that from views expressed, decision could not be reached that evening. The Planning Board was present for participation in discussion of legis- Amick Bill lation filed by Senator Amick entitled the Mass. Regional Planning District Environmental Commission Act. Mrs. Battin noted communications from John Caswell, Lincoln Selectman/ HATS representative and John Ritscher, Chairman of the Lincoln Selectmen, requesting review of the bill and any suggestions for its improvement. The bill would provide for creation of a process for intertown review of major developments of regional impact, located along boundaries of communities. Mrs. Battin expressed her support of the intent of the bill but had concerns about the process and instrument selected for implementation which would re.- move e-move the approval or denial process from elected officials and would give the vote to the appointed local MAPC representative who need not seek approval of r;: -2- any elected Town agency before voting to approve or deny a particular development. Planning Board Chairman Smith also felt the concept was a good one and could provide a means for regional conversation, but felt the mechanism was Imo unclear. Mrs. Uhrig, Planning Board member and HATS representative, was asked to convey the view expressed on the bill at the upcoming HATS meeting: that the Selectmen agree in concept with the idea behind the Legislation, but do not approve of the mechianism provided and that they object to the form- ation of a new governmental body whose members are not duly elected members from their community. Mr. Hutchinson was asked to transmit this position to Senator Amick. Planning Regarding the Planning Board's FY86 Expense Budget request reflecting Bd.Budget an increase of 5%, Mrs. Smith said it was not changed substantially and FY'86 felt it should present no problem. The Town Manager outlined the current staffing structure of the Plan- ning Department as one full time Planner, one part time Planner and one part- time secretary. He presented the Planning Director's request for a full-time assistant Planner in addition to himself, a supplemental part-time recording secretary to prepare minutes and make arrangements for Board meetings and reclassification of the department secretary to S-5, in view of her skills and extensive use of the word processor. Mr. Bowyer also requested produc- tivity items such as Xerox machines and a second micro-computer to serve the ground floor departments. The Manager stated that his recommendation would be to stay with the current staffing of one full-time and one part-time planner, with provision of funding for designated projects. He also recommended that the secretarial „o„ position be changed to full-time. Total Personal Services request of the Department is $62,521; Mr. Hutchinson recommended $57,661. Mrs. Smith expressed appreciation for the recognition given by the Mana- ger of the Planning Department's needs and offered justification for the need for a full-time assistant planner. She said in the light of current redevelop- ment in Town, she saw no decrease in needs for planning in the future. Re- garding the request for a recording secretary, she felt the Planning Director should be freed from preparing minutes of meetings in the interest of accom- plishing planning projects. Mr. Eddison supported the Planners' requests, which he felt were justi- fied and necessary to provide the Selectmen and other Town agencies and depart- ments with needed information. Mrs. Battin agreed with Mr. Eddison's position and stated that she had Mr. Marshall's proxy for support of the requests. Mr. Sacco questioned the concept of upgrading of the classification of the part-time secretary based on her word-processing skills which, he felt, was a time and effort saving convenience. Mr. McLaughlin agreed that moreplanning could be done with a full-time assistant planner but questioned theneed for such an extensive planning pro- gram, mentioning the Planning Board's proposed Educational Characteristics Study which he felt could be handled by the School Department. In conclusion of discussion of the subject, the Manager said that there would be further consideration by the Board of the alternatives raised that evening. The Planning Board retired from the meeting. -3-- it° Selectmen's Meeting February 4, 1985 Mrs. Battin called for a ten minute recess for theur ose of adjourn-ourn- 1984 S.T.M, P P J ment of the 1984 Special Town Meeting, scheduled for 8:00 p.m. in Cary Hall. adjourned Mr. Hall & Ms. Pettit, 60 North Street, were present for consideration Hall-,North by the Board of their request for abatement of sewer charges, based on their St. - sewe] claim that the dwelling cannot be connected to the existing sewer because abatement of elevation differences. Mr. Hutchinson recommended denial of the request as stated in the report of the Town Engineer that the 5' difference which exists would not preclude Town sewer service. Mr. Hall disputed the fact and pointed out on a plan of the site, details of the layout and the elevation which, unless a pump is installed, would make connection impossible or require installation of sewer pipes in undesirable locations. Mr. Hutchinson will make further exploration of Mr. Hall's claims. Upon motion duly made and seconded, it was voted to refer the matter back to the Town Manager for report to the Board at a later date. Upon motion duly made and seconded, it was voted to sign the Warrant to 1985 War- the 1985 Annual Town Meeting. rant signet The Board agreed that the Tax Message as prepared by the Town Manager, be included in the printed Warrant. The date of March 13th at 5:00 p.m. was established as a time to meet Student Nr"'• with students chosen to participate in Student Government Day in the roles Gov't Day of Selectmen. The Youth Commission will be informed of the meeting which will be held in the Selectmen's Meeting Room. Upon motion duly made and seconded, it was voted to refer the request of Budiansky Nancy Budiansky, 11 Demar Road, for a solution to sight distance problems request at Robinson Road/Grove Street, to the Traffic Safety Advisory Committee for Traffic review and recommendations. Upon motion duly made and seconded, it was voted to refer the request Vinton of John & Melinda Vinton for a "Slow - Children" sign at Woburn Street to request the Traffic Safety Advisory Committee for review and recommendation. Traffic Upon motion duly made and seconded, it was voted to abate Cycle 1 Cycle 1 Sewer Use Charges, in the amount of $2,542.16, for residents listed not Sewer Cgs connected to Town sewer and therefore exempt from the Sewer User Fee. abated Mrs. Battin read her letter to be published in the Lexington Minute-man Newspaper in response to an article which had appeared on the subject of party regis- item-party tration of members of the Board. Mrs. Battin expressed her concern that the registratic newspaper should choose to focus on this matter as if it directed the efforts and stands of members and had effect on how the community is run. She stated that non-partisanship as been a respected and valued concept in Lexington and that Town officials are not elected nor do they serve on the basis of their party designation. Mr. Htuchinson reported that the installation of the switchboard to serve the Town Offices had been implemented and that problems encountered with com- bined School/Town Hall service should now be resolved. mew Legal Ex- Mr. Hutchinson referred to a recent article which had appeared in the pens es - Lexington Minute-man entitled "Legal Costs Unaccounted for in Lexington's newspaper Ledgers". He read his letter to the Board stating his intention to respond in article a letter to the Editor refuting information the item contained. In his letter, the Manager outlined responsiblities of the Town Counsel and explained the limited retainer and its advantages, noting that Town Counsel has complied with the billing arrangements required. He did not question the right of the newspaper to question the methodology, but rejected erroneous statements which were the basis of the article. He pointed out that it would be possible to restructure the billing system which, he felt, would either increase costs or reduce service and recommended against doing so. Mr. Cohen commented that complete information had always been provided to the Board, Manager and other agencies when requested but that with regard to the reporter, he had respected the lawyer/client relationship in his answers. National Robert Nash, Director of the Minute Man National Park was in attendance for Park Svs. preliminary discussion of the 8-year Master Plan for the Park to be prepared by Master Plan the Park Service's Denver Planning Staff. Members of the Planning Team were also present. Mr. Nash noted that since the Park's creation 25 years ago, al- most all land within its boundaries has been acquired under the concept for the entire Park and that it was felt that preparation of a Master Plan is necessary at this time. Dan Huff, Denver Planner, was present to outline the process to be followed. There will be a public response period involving pre-planning and scoping meetings ... with official and the public to get input on how to handle identified and uniden- tified planning issues. Draft plans will be prepared and recommendations made on which of the alternatives presented are to be developed. He estimated a 2- year completion date for the plan. The Planners will be requesting responses from Towns on approach to issues and will provide information on areas of special sensitivity noted. Mr. Duff spoke of meetings planned relative to the proposed widening of Rte. 2A, noting that he would like to see that matter settled as early in the process as possible. Mr. Nash noted that the major issues to be dealt with were roads and traf- fic impact, listing other aspects of development of the park such as landscaping, structures, recreation, visitor use patterns, as additional matters to be looked at. The Planners are seeking an integrated total picture of what the Park will ultimately be. Mr. McLaughlin referred to a meeting which he had attended for presenta- tion of a Harvard Study which, with respect to activities of 1775, placed em- phasis on Concord's participation in the events of April 19th and proposed that the Battle Road tour start in Concord, rather than in Lexington where the initial battle had taken place. He said he would like to see a cooperative effort so that whatever way visitors enter the Park, they would have an accurate idea of what really took place that day. fi ;J,„ ,1 _5- 1r.. Selectmen's Meeting February 4, 1985 Mr. Nash responded that Harvard's focus on west to east movement is not necessarily the position of the Park Service, The possibilities of forcing or mandating traffic flow by designating tour roads as one-way or of influen- cing flow by placementof directional signs on Rte. 128 were suggested. He added that the Park is fully aware of the importance of the action which took place in Lexington. In discussion of a second presentation of the Harvard Study, Mr. Nash said it will be held in Concord at the Sentry Auditorium because of its accessiblity and convenience for those involved. The presentation will not be repeated in Lexington. Public Meetings on the Master Plan as it progresses will be scheduled in the coming months, possibly in Cary Hall or a Lexington School if it can be arranged. , Effort will be made to send literature developed on the Harvard Study to involved Towns. Regarding aspects of the proposed Minuteman Hotel/Conference Center, Mr. Nash noted that Park Service policy has been to make no comment, as in the case of MacDonalds and Nolan/Norton, and that no position has been taken. Upon Mr. Duff's statement that there will be future chances to review design alternatives for the Park, Mr. Eddison requested that the opportunity be given before plans are cemented. Mr. Nash encouraged Board members to attend the Sentry Center meeting on the Harvard Plan, adding that there are several aspect of it with which the Park Service does not agree. Pon Mr. Nash will attend the February 5th HATS meeting and will continue to work with that committee, as well as the Historical Society and the Recreation Committee. Mrs. Battin thanked Mr. Nash, Mr. Duff and the Planners for their presen- tation and they retired from the meeting. Charles Wyman and David Williams were present for review of the Conserva- tion Commission's Expense Budget request under Acct. #2460. Mr. Wyman noted that an additional $3,000 is being requested in line item 299 (Land Management) for the purpose of implementing the stated goals for improved land management. He listed items and materials needed to implement the improvement projects and noted that a summer intern is also being requested to work on management issues. Mr. Williams added that the Commission has delayed acquisition of available privately owned land for some time and that he foresees a request for a 2 1/2 million dollar bond issue, above any request for the golf course, at next year's Town Meeting. He voiced agreement with compliments given by Board members about the excellent performance of Mr. Wyman as Conservation Administrator, adding that the Commissioners are all extremely pleased with him. William Fitzgerald and Raymond Flynn presented the budget request of the Town Cele- Town Celebrations Committee in the amount-of $7,500 which has not been in- brations crease this year. Mr. Fitzgerald informed the Board of procedures whereby Committee the Patriots Day Parade, the major event, is subsidized by public subscription enabling the Committee to return about a third of its appropriation to the Town for the past few years. Mr. Fitzgerald and his Committee were thanked "' for the splendid job done on all celebration arrangements. -6- Human Svs. Roberta Black, Bea Phear and members of the Human Services Committee Comm. were present for review of the Human Service Committee's requests and Budget recommendations on its FY86 Budget, shown to be slightly more than 5% Recs. over last year's appropriation. Mrs. Battin complimented the Committee on its thorough report to the Board which had been distributed to all mem- mawbers. C. on A. Mrs. Boggia, Chairman of the Council on Aging, was present for Mrs. Phear's review of the Council's request for $37,450, which is supported by the Human Services Committee. M.V.M.H. Mr. Weiss, Director, and Mrs. Davison, representing Mystic Valley Mental Health Center, attended for review of that agency's request for $15,000, which is endorsed by the Human Services Committee. RePlace Regarding RePlace, Inc. 's request for $62,861, the Committee recommended against an increase to allow for funding of a new part-time position at this time and proposed appropriation in the amount of $54,864. CMARC The Committee recommended that CMARC's request for $5,000 be included in the Community Services Line, rather than as a separate Warrant Article as in past years and support CMARC's request in that amount. Hospice Hospice Care, Inc. has requested funding in the amount of $4,800 to Care, Inc. provide in-home support services to terminally ill patients and their families; a bereavement group for children and a program of overnight respite coverage for end-stage terminally ill patients' families. The Committee recommends that this amount be appropriated. Coop.Elder Svs, The Committee also supported the request of Cooperative Elder Services, ..r Inc. for $3,000 which had been previously provided through the Trustees of Public Trusts, to provide assistance to Lexington residents who are not covered by insurance or public funding. Sister Mr. Sacco informed the Board that visitors from Dolores Hidalgo, Mexico, City our Sister City, will be in Lexington for the Patriots' Day Weekend and Visitors noted that in addition to the Parade and ceremonies on the 15th, several other events have been planned for their enjoyment. Executive Upon motion duly made and seconded, it was voted by roll call vote 4 - 0, Session Mrs. Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison, to go into Executive Session for discussion of matters of litigation and real estate negotiations. with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:40 p.m. - 2A true record, Attest: /// r fo"0/?t f?/*/(1/' w-- •, Marion H. Snow Executive Clerk mor f t a MSELECTMEN'S MEETING id , February 11, 1985 b y A regular meeting of the Board of Selectmen was held on Monday, Febru- ary 11, 1985, in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Marshall, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. The Chairman opened the Public Hearing on the petition of Boston Edi- Boston son Company for the purpose of installing conduit in Massachusetts Avenue Edison Co. and read the petition. Mr. Edmund Kelly, representing the Edison Company, Mass. Ave. explained the need for the work in order to provide electric service to conduit 71 condominium units in the Muzzey School development. Mr. Marshall noted the memorandum from Mr. Tonaszuck, recommending approval of the petition. There being no one present speaking in favor or in opposition, Mr. Marshall declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the peti- tion for installation of approximately 10 feet of conduit in Massachusetts Avenue, easterly approximately 89 feet southeast of Hunt Road. Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's Meeting on January 21, 1985, as corrected. Mr. Marshall Minutes asked that the record show that the reference to proposed betterment proce- 1/21/85 000 dures on page 2 will be corrected to delete a suggestion made in jest that the last 2 houses on dead-end streets be assessed 100% of road construction costs. Joan Halverson, Recreation Director, and Carolyn Wilson, Chairman of Recreation the Recreation Committee, met with the Board for review of FY86 Expense Budget and Personal Services budgets and Capital requests. Under Acct.#2480, Ex- penses, the request for $19,580, falls well within the 5% increase limit. Under Personal Services, an increase from $116,671 (FY85) to $130,435 is requested. Ms. Halverson listed increases in waterfront, tennis and soccer activities which would be covered. She informed the Board of diffi- culties encountered in recruitment of seasonal employees and outlined State mandated criteria to be met in hiring of waterfront personnel. She reviewed with the Board Recreation programs presented and resul- tant fee collection in the amount last year of $93,000, $71,000 of which is realized from Pool and Old Res activities. Mrs. Wilson referred to the completion of the FY85 funded Lincoln St. study, noting that the study has shown no reason not to proceed with level- ing and grading operations at that time. The Committee had vetoed the Study's recommendation for surcharging. She estimated ultimate costs for the development of 2 fields at that location as $400,000 to $500,000. The Committee is initially requesting $150,000 in FY86 for placement of 2 of a possible 6 fields there. The Manager noted that the original estimate for this work had been $50,000. Mrs. Wilson pointed out increased needs for playing fields relative to movement of the 9th grade to the Sr. High School and projected that an additional $150,000 for this project will be requested in FY88/89. Sam Nablo, Recreation Committee members, presented the Committee's FY86 Capital request of $73,000 for the initial phase of lighting of the Center Saftball Field. He reviewed the lighting plan proposed, starting with the Softball Field in FY86, baseball field in FY87 and the Playing Field in FY88. Work would be done by outside contractors. Electrical estimates for various components of the project were out- lined which would total $153,110 over the phased program. Cost estimates for lighting use were presented including power requirements, light amor- tization costs and costs per hour @15 /KWHR. Mr. Nablo felt that the pro- ject if done properly, would be an asset to the Town, allowing use of the Field for 6 - 7 months of the year. Mrs. Wilson was asked which of the preceding projects were of top prior- ity to her Committee and she responded that both were equally high. Mr. Nablo added that assessments on priorities were still in process and that an answer would be provided by the Committee. In response to Mr. McLaughlin's comment that justification for the request appears to be based on the School Committee's decision to relocate the 9th grade to the High School and that the Schools should be asked about the level of saving realized by use of a Town Field for students, Mr. Nablo said that adults, as well as students would benefit and that not only the schools's decision is involved. Mr. McLaughlin suggested conference with the School Committee regarding possible financial help with the project. The concept of bonding of the two projects was raised. Mr. Marshall suggested doing the jobs at this time and capping the capital outlay within a $75,000/year framework. .r The Chairman asked for individual opinions from the members. Mr. Sacco supported the lighting project, noting that such facilities exist in less affluent communities. He also raised the point of cost sav- ing to the School system relative the development of the Lincoln Street fields. Mr. McLaughlin said he would like the opinion of the School Committee regarding its priorities on the two projects. Mr. Eddison felt that both projects are desirable but that neither is essential. He preferred to reserve decision to fairly close to the end of the budgeting process. Mrs. Battin again requested that the Recreation Committee submit its priority, expressing preference at that time for Lincoln Street. Mr. Marshall said he preferred the Lincoln Street project. He felt that emphasis on school related impact on the decision would be a mistake, noting the many adult groups who are active in sports and who would be using the field He saw merit in the lighting project, but felt it was not necessarily essential. Mr. Hutchinson complemented the Recreation Committee and its staff on its excellent performance in provision of recreational opportunities to citizens. They were thanked for their presentation and retired from the meeting. LEXPRESS The Town Manager referred to LEXPRESS Article 58 FY86 request for $162,500, Article 58 not greatly increased from FY85. He noted current problems with LEXPRESS vehicles maintenance and down time, adding that it is not an easy service to provide, but pointed out that it is a discretionary service. Sally Castleman, Chairman of the Transportation Advisory Committee, and UMW Sara Arnold, LEXPRESS Coordinator, were present. Mrs. Castleman explained that the 5% increase in appropriation was requested for operation of the Chair i t -3- Selectmen's Meeting February 11, 1985 Polo Car on two days, rather than one. The amount requested is in addition to the MBTA subsidy of $60,000 and income from fares projected to be $9,000. Mrs-Arnold, in response to questions about ridership, noted a slight decline in 1984, expected due to the fare increase and the decrease in ridership of school-age children; a trend in the past few years, proportion- ate with the decreased school population. Mr. McLaughlin requested an update on ridership, showing a comparision of the past two years. Mr. Sacco voiced his opposition to the practice of using unmarked, or marked, station wagons to provide service when buses are broken down. Mr. Hutchinson will be meeting with the contractors on February 14th and will report on the LEXPRESS issue to the Board after that meeting. Robert Hilton, Cary Library Director, was present for review of FY86 Library Expense Budget Acct.#7550, in the amount of $188,925, representing an Budget increase of less than 5%, and Personal Services request for a total of $568,871. Mr. Hilton noted two additional requests voted by the Trustees for $14,610 to cover an increase in staff and wage increase for part-time help and for installation of meters in the library parking lot. Estimate of cost for the meters will be forthcoming. He also noted an FY85 Personal Services request for a $5,000 transfer to cover additional Retroconversion Work. The Manager will file a report with the Board on the Library's wage 0.64 requests, but said he saw nothing on the surface as a problem. Mr. Hutchinson reviewed the Board of Health budget request for FY86, Bd./Health under Acct.#3300, noting that the major item listed would fund a mosquito Budget control program as in FY'85, at a cost of $10,600. The budget is increased over last year's appropriation by less than 5%. Acct.#3320, Visiting Nurse and Community Health request, remains level Acct.#3450, Rabies Clinic request, in the amount of $3,205, an increase reflecting the State mandated shots before licensing. He also noted the number of court cases related to objections to the licensing procedure. An increase in Acct.#3350, Animal Control, was due to escalated costs relative to feeding and caring for dogs at the Animal Shelter. Mr. Hutchinson will provide data on revenue realized from charges for dogs kept at the shelter and fines imposed for violations of the Leash Law. Upon motion duly made and seconded, it was voted to designate Selectman R. Sacco Robert F. Sacco as Acting Chairman during the absence of the Chairman from Acting Chm March 23 through March 25, 1985. Upon motion duly made and seconded, it was voted to consider action on Smith the request of the Conservation Commission for Conservation Easement on Conserv. property owned by Mr. & Mrs. Smith at 4 Clematis Raod, which had been Easement tabled at the meeting of February 4, 1985. Lematis Rd Mr. Hutchinson responded to question previously raised on possible tax ppm benefits to the Smiths, reporting that none will be realized and that ease- ment level and taxation will be maintained. t -4- Upon --4--Upon motion duly made and seconded, it was voted to grant the request of the Lexington Conservation Commission for approval of a conservation restriction over a portion of Lot 98, Assessors' Map 15, off Clamatis Rd. , owned by Francis W. K. and Jacquelyn R. Smith, for the protection of the ..■� natural and watershed resources of the Town. Budiansky Upon motion duly made and seconded, it was voted to refer the requests Grove/Rob- of Mrs. Budiansky for improved sight distance at Robinson Road/Grove Street, inson Rd. and of Mrs. Vinton for installation of a "Slow - Children" sign at Woburn Vinton, Street, to the Traffic Safety Advisory Committee for its review and recom- Woburn St. mandation. Upon motion duly made and seconded, it was voted to approve abatement of Cycle 2 Sewer Use Charges in the total amount of $3,263.27, for residents not connected to Town sewer and therefore exempt from the User Fees. N.Lex. Rd. Mr. Eddison informed the Board that the North Lexington Road Improvement Impr. Comm. Study Committee has elected George Burnell, Chairman; Sally Castleman, Vice appt. Chairman; Myron Miller, Secretary. He noted that Edmund Grant has attended Committee meetings and has been wellaccepted by the appointed members. He recommended that Mr. Grant be appointed to the Committee, because of his back- ground and neighborhood interest. Mr. Sacco pointed out that on February 4th, when other appointments to the Committee were being made, Iris Wheaton's name had been placed in nomina- tion and that action on her appointment had been tabled due to the absence of a full Board. He asked that this matter be taken up prior to action on the nomination of Mr. Grant. Upon motion duly made and seconded, it was voted 3 - 2, with Sacco mow and Mr. McLaughlin voting in favor of appointment, to deny the appointment of Iris G. Wheaton to the North Lexington Road Improvement Study Committee. Upon motion duly made and seconded, it was voted to appoint Edmund C. Grant, 27 Grove Street, as a member of the North Lexington Road Improvement Study Committee. Student Mr. Marshall agreed to represent the Board at the February 13th meeting Gov't, Day in preparation for Student Government Day to be held on April 10. Upon motion duly made and seconded, it was voted to ratify the Town Manager's referral of the traffic concerns of the Estabrook School PTE regard- ing conditions in the school area to the Traffic Safety Advisory Committee for its review and recommendations. Acting Upon motion duly made and seconded, it was voted to approve the appoint- T. Mgr. ment of Susan Adler as Acting Town Manager on Marc-h- 19 and 20, 1985, in the Adler absence of the Town Manager who will be on vacation. � r * Bank/Boston Upon motion duly made and seconded, it was voted to accept the bid of Middlesex Bank of Boston Middlesex at 3.98% for renewal of notes in anticipation of Notes highway reimbursement, in the amount of $94,367.74, as recommended by James R. Kane, Revenue Officer. Selectmen's Meeting February 11, 1985 Mr. Hutchinson referred to letters received from residents expressing Sewer User pion concerns about sewer User/water charges i.e. use of lawn sprinklers, etc. Charges He will prepare a comparability report on charges in other communities and recommended a public meeting sometime in March to air concerns and answer questions of residents on the matter. Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote,Exec.Sess. Mr. Marshall, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison, to go into Executive Session for discussion of Real Estate negotiation and Collective Bargaining, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:00 p.m. A true record, Attest: 0 V (-)w { / -me Marion H. Snow Executive Clerk Pima VOID 9 d'-‘) �f I SELECTMEN'S MEETING ,id,\\\\\ ,,A, February 25, 1985 A regular meeting of the Board of Selectmen was held on Monday, Feb- ruary 25, 1985, at 7:30 p.m. Acting Chairman Sacco, Mrs. Battin, Mr. McLauglin, Mr. Eddison; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Upon motion duly made and seconded, it was voted to approve, as amended Minutes minutes of the Selectmen's Meetings on January 23, and January 28, 1985. 2/25/85 The Board reviewed the request of S. Lawrence Whipple, Lexington Arts Parsons & Crafts Society, for permission to borrow four Philip Parsons paintings paintings owned by the Town, for display at the Society's exhibit during the month of April. Upon motion duly made and seconded, it was voted to approve the request of the Lexington Arts & Crafts Society, Inc. to borrow Philip B. Parsons oil paintings entitled "Whitcher's Store", "The Snow Roller", "Waltham Street", and "The Crossing" for a period from April 1 to April 29, 1985. Permission was based on the understanding that the Society will have full responsibility for insurance coverage and transporting of the paintings to and from the exhibition hall. Mr. Eddison reviewed plans for the 1985 "Lexington Clean and Green Cam- Clean & 'oft paign" to take place from April 20 through May 5th. He noted that the cam- Green '85 paign has received expressions of support from the School Committee and Rec- reation Committee as well as the business community. This year's program will be held in conjunction with Lexington's designation on April 25th by the State Forestry Service as "Tree City, U.S.A." and the Lexington DPW dis- tribution of tree seedlings on April 26th, Arbor Day. The program will be coordinated through the Conservation Commission, with the Field & Garden Club also participating in the effort. Mr. Eddison pointed out the 3-pronged aspect of this year's campaign: litter removal; planting/pruning and education. He listed candidates for membership in the Committee, noting that to that group would be added a representative of the Lexington School Committee of School Administration and a representative of the Lexington Chamber of Com- merce. The Committee would solicit as much Town-wide involvement as possible by publicity through the local cable channels. Upon motion duly made and seconded, it was voted to appoint the follow- ing to the Selectmen's Committee for the 1985 "Lexington Clean and Green Campaign": John Andrews Carolyn Wilson Jane Buckley David Williams Claire Bertucci Ruth Williams Paul Rif f in Charles Wyman Upon motion duly made and seconded, it was voted to grant permission Lex.Min. for use of the Lexington Battle Green to the Lexington Minute Men on Sunday, Men,Battl March 31st from 2:00 to 4:00 p.m. (rain date April 6) for rehearsal of the Green use reenactment of the Battle of Lexington, and on Monday, April 15, 1985, for reenactment of the Battle at 6:00 a.m. _2_r ' -2- r ' '° F F 1-Day Upon motion duly made and seconded, it was voted to approve the appli- Liq.Lic. cation by Lexington Bicentennial Band for One Day Liquor License on April 27, Lex.Bicen. 1985, in Kielty Hall, 2001 Mass. Avenue, for a benefit dance from 8:30 p.m. to Band 12:00 midnight. rim 1-Day Upon motion duly made and seconded, it was voted to approve the appli- Auction. cation by Paul W. Marshall for One Day Auctioneer's License on March 23, 1985, Lic. , P. in Elks' Hall, 959 Waltham Street, for a fund raising auction, sponsored by Marshall the Council on Aging, for furnishings for the Senior Center at Muzzey School. Bond Upon motion duly made and seconded, it was voted to approve New Hamp- Town shire Insurance Group Massachusetts Local Official Bond for Mary R. McDonough, Clerk Town Clerk, in the amount of $8,000. Sewer Upon motion duly made and seconded, it was voted to approve abatement Charge of Cycle 1 sewer charges in the total amount of $1,354.07, for properties Abatements which are non-sewered and therefor exempt from the charges. Water Upon motion duly made and seconded, it was voted to abate Cycle 1 Abatements Water Charges in the total amount of $100.65, as follows: P. Matthew, 74 Oak Street Estimate adjusted $16.50 H. Blaisdell, 12 Plymouth Road 1 I I f $11.00 J. Gilmore, 2 Webster Road Incorrect reading $73.15 Warrant Mr. Hutchinson complimented his office staff, especially Susan Adler prepara- and Phyllis Smith, for the great amount of work done in preparation of the tion 1985 Warrant, noting the effort and long hours put in to accomplish this task. Upon motion duly made and seconded, it was voted that preparation of mmw the Warrant be acknowledged as work well done and that the appreciation of the Board be conveyed to the Town Manager's staff. Bond Upon motion duly made and seconded, it was voted to approve the Local Town Mgr. Officials Bond for Town Manager Robert M. Hutchinson, Jr. in the amount of $50,000. Transfer Upon motion duly made and seconded, it was voted to approve the trans- Art.27/ fer of funds in the amount of $5,000 from Article 27 to Acct. #7500, Library Library Personal Services, as requested by the Library Trustees for additional support for data entry on the new computer system. Stennes, Mr. Hutchinson acknowledged a letter from John E. Stennes, 253 East St. , East St. expressing concerns that construction of Middle Street is being given priority constr. over promised work on East Street. The Manager felt that priority should be given to Middle Street for this year's capital budget but that East Street should be again reviewed as part of the total capital program. The Board con- curred with Mr. Hutchinson's recommendation. Public The Board agreed with the Manager's schedule of March 4th for a public Mtg. ,Sewer information session on the Sewer User Charge, to aid citizens to a better under- User Fee standing of the procedure. 7; Selectmen's Meeting February 25, 1985 Mr. Hutchinson recommended that Congressman Markey be asked to hold an Markey, information session for all towns in his district relating to the budget cut- Fed.Budget backs being recommended on the Federal level, which includes General Revenue cut-backs Sharing. He advised that an offer be made to host such a meeting to give op- portunity for discussion on Federal decisions and their impact on Lexington. Mr. McLaughlin suggested that discussion of cost containment be aimed at local and State, as well as Federal issues. The majority of the Board felt that the session should be held on a region- al basis, involving four or five towns. The Manager will arrange this meeting. Mr. Hutchinson referred to the Boston proposal for alternative sources of revenue, which would also allow for local option taxes in other communities as well as Boston. He felt it appropriate to meet with our Legislators on this subject and other proposed legislation prior to Town Meeting. With reference to a February 28th hearing on the Governor's Educational Reform Bill H6262, Mrs. Battin suggested coptacting Senator Kraus regarding the Board's stand on the legislation. Upon motion duly made and seconded, it was voted to reaffirm the position of the Board in opposition to Bill H6262, as voted on November 19, 1984. Mr. Hutchinson reviewed with the Board a spread sheet showing FY86 Personal FY86 Per- Services Budget proposals, in the total amount of $7,621,819, including Art.27. sonal Svs. a 5 1/2 to 6% increase was reflected in the total. The outline showed pro- Budgets posed revisions to the Planning Board, Council on Aging and Library accounts, which were discussed briefly in the run-down of manning levels. own Regarding the Planning Board's request for full time secretary and Asst. Planner, the Manager recommends a part-time assistant, with additional funding for specific projects when necessary, and a full-time secretary. He will prepare a comparability study on Planning Dept. staffing in other towns. The Council on Aging is requesting funding of the Director's position at full time and the Library request for an additional $14,610 is based on pay rates for pages, attendants and custodial helpers. Upon motion duly made and seconded, it was voted 4 - 0, Mr. Sacco, Mrs. Executive Battin, Mr. McLaughlin, Mr. Eddison, to go into Executive Session for dis- Session cussion of matters of Collective Bargaining, litigation and real estate negoti- ations. Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m. A true record, Attest: 1 6()Wa'/ \(,_\ ,,4661`z,{ Marion H. Snow Exeucitve Clerk VOID