HomeMy WebLinkAbout1985-01-BOS-minJ
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R �� SELECTMEN'S.MEETING
61 \
' January 14, 1985
A regular meeting of the Board of Selectmen was held on Monday, Janu-
ary 14, 1985, in the Selectmen's Meeting Room, at 7:30 p.m. Chairman Bat-
tin, Mr. McLaughlin, Mr. Marshall, Mr. Eddison -; Mr. Hut- chinson, Town Manager;
Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager and
Mrs. Snow, Executive Clerk.
Upon motion duly made and seconded, it was voted to layout the follow --
ing FY'86 streets:
Emerald Street, 400' from Asbury Street
Garfield Street, 7 00' + from Reed Street to Earl Street
Philip Road, 1,5 50'+ from Worthen Road to Rockville Avenue
Vote to
layout
Emerald,
Garf ield ,
Philip Rd.
Upon motion duly made and seconded, it was voted.to approve minutes of Minutes
the Selectmen's Meeting on December 10, 19840 12/10/84
Upon motion :duly made and seconded, it was voted to approve the appli- 1 -day
cation of Albert Balyozian for One -Day Auctioneer License on February 3, Auctioneer
1985, for the sale of oriental rugs at St. Nicholas Church, Meriam Street, Balyozian
Lexington.
Upon motion duly made and seconded, -it was voted to approve the re- Ch. /Comm.,
quest of the Lexington Chamber of Commerce for permission to serve wine and sys , of
beer at monthly meetings of its Board of Directors in the Visitors Center,, wine /beer
1865 Mass Ave..
Upon motion duly made and seconded, it was voted to approve transfer Transfer
from Article 27 of funds to implement the wage schedule approved for FY'85,..Art. 27
in the total amount -of $218,391.00, as recommended by the Town Manager, wages
Upon motion duly made and seconded, it was voted to execute Ch.90 Pro- Ch. 90
ject Final Report documents, for Massachusetts M.A. #31200,- for reimburse- Reimburse.
vent for street resurfacing work. Resurf ' g
Mr. Perry, Comptroller, introduced Jim Russell, Arthur Andersen & Co. Auditors
to report on his f firm's audit of the Town for FY' He reported that the report
Town continues to be in sound financial condition and reviewed results of
examination of the Town's FY'84 financial statements, as presented in a docu-
ment entitled "Financial Statements as of June 30, 1984, Together with
Auditors' Report ". He noted that the closing of the books- and auditing pro-
cess had gone smoothly, and that no material weaknesses are evident. He was
pleased with forward thinking practices employed and felt that results were
particularly noteworthy since the Town has new people in key positions, i.e.
turnover in the Town Treasurer and Assistant Comptroller positions.
In review of the "Memorandum on Accounting Procedures, Internal Controls
and other Matters" dated June 30, 1984, Mr. Russell commented on new pro--
� 3S z
cesses regarding the Pension Reserve Fund and Revised Federal Revenue
Sharing Audit Requirements, and-outlined highlights of his firm's 1984
Audit observations on Data Processing Automation; new approach to.water mono
accounting through the enterprise fund; functions of the tax collection
process; prenumbering of LEXPRESS tickets and passes; special assess-
ments and departmental receivables and safekeeping of marketable securi-
ties.
The Town Manager noted the public policy which had been based upon his
recommendation to change auditing firms on a 2-year basis as a matter of
practice. He acknowledged the fine performance of the Andersen firm as an
independent auditor over the past 8 years, and recommended that the firm be
again retained at some time in the future. Mr. Perry also noted the favor-
able history of dealings with the Auditors and their assistance during the
period of transition to the Town's new accounting system.
Regarding the retirement System, Mr. Perry reported on three approaches
to be considered in decision on placement , .of supplemental retirement funding
assets with respect to Public Employee Retirement Administration mandates.
Recommendations on these alternatives will be made by Lexington's Retirement
Board within 60 days.
There was discussion of the practice of the School Department to allow
accrued sick leave to teachers and payment for unused sick days upon retire-
ment. Mr. Hutchinson advised that attention be paid to the growth of this
unfunded liability and noted that, other collective bargaining units are now
seeking similar benefits.
Mr. Marshall requested data on last year's school teacher sick leave
records for compilation of an estimate of future payments to teachers for
which the Town is obligated. Mr. McLaughlin asked for a comparison of Town
employee/School Dept. sick leave records. He felt that the current practice mo d
of vested sick leave for teachers should be looked at, but not necessarily
completely abolished, noting that the practice of "use it or lose it" could
result from that action.
Regarding the approach of waiver and investment of pension funds, with
an estimated return of 7 %, Mr. Marshall asked if other procedures are possi-
ble which would maximize return and would result in lower town appropriation.
He asked that the Retirement Board explore this area.
The auditors recommended an automatic write -off of department reciev-
ables which appear to be uncollectible. The report noted that the Town con-
tinues to maintain records of old delinquent departmental accounts receivable
on the books, especially with regard to ambulance services, even though collec-
tion efforts through outside agencies have proven fruitless.
Mr. Hutchinson agreed with the and will submit a proposal
regarding an automatic write-off policy.
Regarding the previously discussed policy of a two-year change in audi-
tors, it was felt that there could be arguments in favor on continuing to re-
tain. the Anderson firm as auditors (based on its performance and the ongoing
transition in accounting systems) . The Manager was asked to provide cost
information on a change of f irms as compared with staying with the Anderson
Firm.
Mr. Russell acknowledged the cooperation and assistance of all Town
Departments extended to his firm during the auditing process and expressed
appreciation for courtesies shown.;
Selectmen's Meeting
e ` L 9 —
January 7, 1985
.Peter Nichols, representing the Beal Company, was present to request
abatement of sewer charge in lieu of betterment f or land at 95 Hayden
P Avenue, in the amount of $19,384.37. on a p lan show the Beal Company
facility, Mr Nichols outlined plans for connection to an existing pri-
vately constructed 8" sewer line for sewer service to a new building,
known as Ledgemont Research Center and listed improvements made by
Beal Company which would benefit, but be of no cost to the Town.
Mr . Hutchinson recommended that the assessment be levied. Mr.
Fields pointed out . that a Town sewer is available to the Beal Company
property and that they have chosen to connect to a sewer previously
installed by Kennecott Copper for convenience. Based - on impact to the
Town Sewer System and the fact that no sewer betterment had been pre-
viously assessed, Mr. Fields also recommended that the Beal Company be
bettered.
Question was raised as to any betterments assessed-to the previous
owner (Kennecott) or any agreement . between that firm and the Town that
was made during negotiations a sewer easement over the land. The
developer's attorney will pursue those points..
Upon motion duly made and seconded, it was. voted to deny the request
of Hayden Wood Associates, Ltd . , .for abatement of sewer charge in lieu
of betterment for the Beal Company, 95 Hayden Avenue, in the amount of
$19
Upon motion duly made and seconded, it was voted to approve the
minutes of the Selectmen's meeting on December 3, 1984, as amended.
Pam Mr. Eddison reviewed the dog hearing held on December 20, 1984,
on the complaint of Joseph Broussard that a black Labrador dog owned
by Robert Kinneen, 4 Percy Road, is a nuisance by reason of running loose
in violation of the Leash Law, and destroying property.
Upon motion duly made and seconded, it was voted to order that the
dog is to be kep t chained or on a dog run when outside Mr. Kinneen' s
home or is under voice control when loose on his property. Mr. Kinneen
will be reminded that he must c omp ly with the . Leash Law and will be pro-
vided with a copy of it.
A Dog Hearing also held on December 20, 1984, on the complaint of
Dr. and Mrs. Frederick Burrag e that dogs owned by Ronald Pap ier ski , 27
Rangeway, are nuisances by reason of running loose in violation of the
Leash Law damaging property, excessive barking and vicious disposition.
Upon motion duly- made and seconded it was voted to order that
these dogs, a Dalmatian and a Great Dane, are to be confined to Mr.
Papierski' s property when outside his house by means of a dog run with
chains of appropriate strength to restrain them; and, as required under
Article XXVIII, Section 1, of the Town By-- -Laws which prohibits the
keeping in the Town of "any dog or pet which, by barking . . . . , disturbs
the peace and quiet of any person", he find means whereby the excessive
barking is curbed.
Sewer Abate
ment req,
Beal Co.
Minutes
12/3185
Dog Hearing
Broussard/
Kinneen
Dog Hearing
Burrage/
Papierski
Mr. Eddis on asked for s ugges bons by January 21- of any - further_ Committee
changes - desired, b meinb_ers of the Board in the revised committee Dire c-- Directory
- Local artist to �- y - -have Revisions
to�ry . Mr Eddis on will work. wi th Susan Adler and
the Directory completed and in its final form by the opening of the 1985
Town Meeting.
Traf f is Upon motion duly made and seconded, it was voted to refer the request
item, Ho, of Raymond Ho, 144 Woburn Street, for a "Hidden Driveway" sign near his
144Woburn home t ❑ the Traffic Safety Advisory Committee for its review and recom -
Street mendations .
Sewer User Upon motion duly made and seconded, it was voted to abate the portion
Fee of water charges which represent a sewer user fee for new owners of property
Abatements who purchased between July 1, 1984 and November 19, 1984, to adjust bills
for their consumption.,, which took place during only part of the semi-annual
billing period. Cycle 1 water Charges in the total amount of $1,181.64;
Cycle 2 water Charges in the total amount of $1,368.15;. and Cycle 3 water
Charges in the total amount 'of $1,544.13 were abated.
Boston Edi- Upon motion duly made and seconded. was voted to approve the
son pet i- petitions of Boston Edison Company for grants of location the. maintenance
tions of existing underground facilities at the following locations:
Apollo Circle, Battleview Circle, Crest Circle, Kitson Park Drive,
Powers Court, Ryder Lane, Scott Road, Woodpark Circle.
Permit Upon motion duly made and seconded, it was voted to approve an in--
parking crease from $120.00 per year to $156.00 per year for permit parking at
fee incr. . the School Administration lot, consistent with the recommendation of the
Sch. Adm. to t Director of Public: Works and the Center Revitalization Commit tee.
Rte 2A A draft letter submitted by Mr. Hutchinson to be sent to Federal
widening officials as an effort to accelerate procedures to allow the widening
of Route 2A, was reviewed. The. letter will be redrafted by Mr. Hutchinson
and Mr. Eddison to reflect suggested revisions.
0
Sewer The Board reviewed the recommendation of the Town Engineer in favor mod
abatement of abatement of sewer betterment on property owned by Mr. and Mrs. Smith,
Smith 4 Clematis Road. The recommendation was based on the fact that the
Clematis owners negotiated and paid $3,000.00 to Mr. and Mrs. Covert, neighbors,
Road for a sewer easement . to the Town that made c- onstruction of this sewer
possible; thus saving the Town considerable money in construction costs
for a shorter distance and shallower excavation.
Upon motion duly made-and seconded, it was voted to abate a sewer
betterment in the amount of $2,759.24, assessed against the property of
Francis W. K. and Jacquelyn R.. Smith, 4 Clematis Road.
Arts Upon motion duly made and seconded, it was voted, as suggested by
Calendar Mr. Eddison, to send a letter of appreciation to the Lexington Council
for the Arts, complimenting the Council for its excellent work in pre-
paring a six -month Arts Calendar which had been distributed to Lexington
residents.
Mtg . W. It was agreed t ❑ schedule a meeting with National Park Service of -
Nat. Park f icials on February 4, as requested by Bob Nash, D it ector f Superintendent
Service of the Minute Man National Park. A Master Plan, to be prepared for the
Park, will be discussed at that time.
Upon motion duly made and seconded, it was voted 5 -- 0, Mrs. Battin,
Mr. Sacco, Mr. McLaughlin, Mr. Mar Shall , Mr. Eddison, to go into Exec-
utive Session for discussion of matters regarding land negotiation, with
Selectmen's Meeting -5- January 7, 1985
no intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
10:00 P .m.
Marion H. Snow
A true record, Attest. Executive Clerk
Now
VOID
W=4
N
yr. SELECTMEN'S MEETING
Y s
January 7, 1985
z r
A regular meeting of the Board of Selectmen was held on Monday, January 7,
1985, in the Selectmen's Meeting Room, at 7: p.m. Chairman Battin, Mr.
Sacco, Mr. McLaughlin, Mr,. Marshall, Mr. Edd ison; Mr. Hutchinson, Town
Manager; Mr. Cohen, Town Counsel; Ms Adler, Assistant to the Town Manager
and Mrs. Snow, Executive Clerk, were present.
The Chairman opened the Public Hearing on YV 86 Street Acceptance pro-
posals: Emerald Street, Garf Street, Philip Road.. Notice of the
hearing had been legally advertised and -all abutters notified.
Town Engineer, Francis Fields, gave a slide presentation of Emerald
Street showing road plans, street. layouts, present conditions and a de-
cription of improvements proposed.
Emerald Street, with a layout of 40' , . would be constructed to a width
of 24' and would be finished to a length of 400'+, ending in a modif ied
hammerhead. Sidewalk would be installed on the even side of the street.
The construction was estimated at $56,000, with. betterments of $13,827.76.
Mr. Fields noted previous petitions to accept Emerald Street had been filed
in 1972, 1975 1976 1980, 1982 and. 1983.
Public
Hearings
Streets
Emerald
Street
A similar slide presentation was given on Garfield Street, to be con- Garf ield
,•� structed for approximately 700' within a 50' layout at a width of 24'. Street
Sidewalks would be constructed on the odd . side of the street, with land
takings only for roundings . Cost of construction was estimated at $100,000,
with betterment of $34,447.63. There have been no-previous petitions on
record for Garfield Street.
Mr. Field a s li,d:e s . inf orma t ion on plans. f ox. Philip - Road , a Philip
20 -year old subdivision street never accepted by the Town. It is proposed Road
to construct Philip Road to a Length of 1,550' at a width of 24' within a
a 50' layout. Sidewalks, installed by the developer, exist on Philip Road.
Cost of the construction is estimated at $210,000, with no betterment to
abutters.
Mrs. Battin opened the meeting to questions from the floor on Emerald
Street.
Mr. Johnson, 16 Emerald Street, expressed disappointment that the
street would not be constructed to its full length, but said he would accept
the plan as proposed. He was told that the neighborhood would be surveyed
as to installation of sidewalk.
Mr. and Mrs. Stalter, 41 Asbury Street, raised questions as to encroach-
ment of sidewalk on their 19' side and were told it would be located at
the edge of the 24' roadway, within ..40 layout. Mr. Stalter also
felt that full construction of Emerald Street was prefereable.
Construction of the full length, as proposed for FY85, would cost $90,000
as opposed to $56,000 for the current plan. Details of the FY85 plan were
reviewed briefly.
- the audience on Garfield Street.
Mrs. Battin invited questions from
- 2 -
Mr. and Mrs. Goetz, 15 Garfield Street,, and Mr. and Mrs. Reasenberg ,
16 Garfield Street, expressed opposition to installation of sidewalk on
either side because they considered it unnecessary and because of loss
of trees.
Mr. Crogan, 24 Garfield Street, initiator of the petition, said he
would go along with his neighbors if that was the general opinion.
All neighbors will be polled regarding their views on the matter,
Discussion continued on the width and placement,- within the layout,
of road construction; which, with or without sidewalk, would mean loss
of trees.
In answer to Mrs. Battin's question of degree of need for acceptance
of Garfield Street as compared with others which have been considered, the
Town Manager said he felt it was of high priority.
Mr. Crogan and Mr. Reasenberg asked f or consideration of 18' road
width rather than 24' which they felt would preserve the character of the
street and preclude the need - for tree removal.
The request will be explored and neighbors will be polled on that
aspect as well as the deletion of sidewalk. The Manager noted that street
standards, including modification of road width standards are now being
reviewed.
Mrs. B at t in asked for questions and comments on Philip Road.
Mrs. Dratch, 28 Philip Road, noted that the street is heavily travel-
led as access to the Bowman School and was in favor of its improvement
and acceptance. She added that she had always been under the impression
it was an accepted street.
Mr. Hutchinson pointed out that construction costs would amount to
$210,000 and that Philip Road is not included in his proposed budget.
Mr. McLaughlin asked for investigation as to circumstances under "NO
which bonds for the unaccepted subdivision street had been released
and for a report on how many other old subdivision streets are unaccepted.
Mr. Fields explained that although there may still be outstanding
bonds, they would be inadequate to cover construction costs, due to the
inflationary factor. He estimated that ten such streets exist in the Town.
Mr. Frick, 9 Tavern Lane, spoke on behalf of Tavern Lane residents and
presented a petition, signed by all, requesting consideration of the ac-
ceptance of the street, as an historic lane, at a width of 17" to 19
He reviewed previous petitions for acceptance and discussions with the
Board on those occasions. He noted that residents had previously decided
against the mandatory 24' construction with resultant loss of trees but
subsequently had repetit ioned on the basis of acceptance as an historic
lane. He also requested in the event the current petition had been sub-
mitted too late for FY86 action, consideration of the Board for authori-
zation of minor repairs to Tavern Lane at this time.
Mrs. Batt in outlined the Board's procedures regarding street acceptance
requests, noting that it will be acting on adoption of an unaccepted street
policy in the near future. She added that the Board is also committed to
development of a Master Plan for Streets.
Mrs. Bat t in requested that f und.ng for maint enace for such streets as
Tavern Lane be considered in FY8 6 budget proposals.
There being no further questions or statements, the hearing was de-
clared closed.
Y
�--� -3
Mr. Eddison and Mr.. Hutchinson submitted a .redraf t of a letter to Rte 2A
. be sent to Congressman Markey, Senators Kennedy and Kerry, Secretary of widening
the Interior and the Secretary of Transportation requesting assistance proj ect
with obtaining decisions from the National Park Service relative to
the Route 2A widening proposal. The Board agreed that . the letter be
sent to the ,abovementioned during the coming week.
POM
Mr. Tonaszuck asked ' authorization to request State approval of
installation of crosswalk signs at two or more locations in Lexington
Center. A prototype sign,, disp layed that evening, designed to State
standards, is made of plastic and will be weighted by sand.
Upon motion duly made and seconded, it wa voted to authorize the
Department of Public works to install, on an experimental basis, two
crosswalk signs on Massachusetts Avenue and to request the State Depart-
ment of Public works for a permit for such installations.
Discussion continued on the frequency pedestrians crossing at loca-
tions other than crosswalks in the Center and suggestions were made as to
solutions to the problem; i.e., deterrent procedures by the officer on
duty or ticketing, which has proven effective in other-areas.
It was suggested that installation of additional signs at the extreme
ends of the Center would be of benefit - near the Police Station and at
some location near the Green, in addition to the two signs at Decelle' s
and the Meriam Street intersection.
Upon motion duly made and seconded, it was voted to list four pro-
posed locations for. crosswalk signs in the request to the State Depart-
ment of Public works for permission for installation.
Mr. Marshall requested that two items be referred to the Traffic
Saf ety- . Adv.:isory- Conun ttee for review s and report. a suggestion to re-
locate tf e cr ass�qa k sign near Meriam Str on Massachusetts Avenue,
in the interests of safety to motorists - exiting Meriam Street and turning
left and a problem existing at the Meriam Street /Massachusetts Avenue
intersection because poor sight distance down Massachusetts Avenue. He
suggested that a possible solution would be to eliminate the first parking
space to the left on Massachusetts Avenue near Meriam-Street where cars,
and frequently vans, obstruct vision..
Upon motion duly made and seconded , it was voted to refer the afore-
mentioned traf f is items to the Traf f is Saf ety Advisory Committee f or re-
view and recommendations.
Completion of the membership roll of the Congregate Housing Study Congregate
Committee was discussed, with respect to representation of LexHAB on Housing
that Committee. ..Mr. Marshall reported that in� - conversation with LexHAB Committee
Chairman, Jean Gaudet,, the point as to whether the Board of Appeals will Ap P ts.
be represented on the Committee had arisen, since LexHAB member Bill Hays discussed
is also an Associate Appeals Board member It was proposed that he could
be appointed to the Congregate Housing Committee based upon that experience,
and that Sherry Edmonds could be appointed to represent LexHAB.
Question arose as to whether there is need for Board of Appeals rep-
resentation and the issue of possible conflict of interest was pointed out.
Crosswalk
locations
Traffic
items:
Meriam St.
Mass.Ave.
intersec-
tion
Upon motion duly made and seconded, it was voted that suggestion be
made to LexHAB that both Bill Hays and Sherry Edmonds be nominated for
membership on the Congregate Housing Study Committee.
Mr. Marshall will contact Mrs. Gaudet following the next LexHA.B
meeting for confirmation of LexHAB' s approval of this procedure.
Executive Upon mot ion duly made and seconded, it was voted to go into Exec-
Session utive Session f or discussion of matters of litigation, with no intent
to resume open session.
Upon motion duly made and seconded, it was voted to adjourn
at 9:00 p.m.
Marion H. Snow
A true record, Attest: }-= Executive Clerk
Mod
004
k '
Selectmen's Meeting
' January 21, 1985
A regular meeting- of the Board of Selectmen was held on Monday,
January - , 1985, in the Selectmen's Meeting Room, Town Office Building,
at 7:30 p.m. Chairman Battin, Mr. Sacco, Mr.. McLaughlin, Mr, Marshall,
Mr. Edd is on ; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms.
Adler, Assistant to the Town Manager; and Mrs . ' Snow, Executive Clerk,
were present.
Mr. Hu tchins on ' ref erred to reports - prepared by the Departments of
Public works and Engineering, submitted to the Board in response to re-
quests for drafts on unaccepted street policy, unaccepted streets cate-
gor ies and report on accepted streets .
Regarding the revised draft Report on Unaccepted Streets, Mr. Hutch-
inson noted a plan presented by the Town Engineer for a 20 year $12,000,000
street reconstruct ion program at a cost of $600,000/year, to be assisted by
the existing petitioning system, with implementation contingent upon the
following criteria:
a. s of ety/ f inancial considerations
b. corridor development
c. impact upon greatest number of households
The program proposed construction of 4 1/2 miles of unpaved street
prior to the 6 1/2 miles of unaccepted paved street in the Town; the un-
paved streets having impact, upon the greatest number of households,
Under the program proposed, all unpaved area 'streets would be re-
constructed within the first three years, with unpaved neighborhood streets
being completed in the seventh year and unpaved dead end streets in the
eighth year . The remaining twelve years would be used to reconstruct those
streets in the paved unaccepted streets categories .
A change in the street betterment rate system was also proposed which
would aid in financing the 20 -year reconstruction program by implementing
an 80%, ' rather- than the present 66 213% of recovery of the cost of street
reconstructio.n.
It was recommended that., because of the length of time for completion
of the program, a by -law which would allow f or recovery of the cost to re-
pair unaccepted streets in the interim, be enacted. It is intended that
these repairs are to be initiated by the Department of Public Works when
necessary to ensure safe passage for emergency vehicles.
f1
Unaccepted
StreetPolic
"Street Cate
gories "&
"Report on
Accepted
Streets"
The Manager recommended that such a by-law not be proposed for this year,
He added that the 20-year payment plan for betterments could be continued,
but at a higher rate than the present 5%, possibly as high as 9% or 10%.
He will explore legal procedures regarding the 'interest rate . The Town.
Counsel, who suggested that the interest rate may be under State statute,
will also look into the matter.
�.. 2
Mr. Fields pointed out the 11 miles of unaccepted streets on a map
displayed (4 1/2 miles of unpaved and 6 1/2 miles of paved roads) and
outlined construction planned for FY t 86 . He recommended that
Blake Road, Garfield Street, Kendal. Road, Kimball Road and Vaille
Avenue be included in . the first year of the program (categorized as
area roads) .
Mr. Eddis on complimented Mr. Fields for the useful framework pro -
vided by his Draft Reports. Regarding the suggested increased better-
ment rate ratio of return to the Town, he asked that other factors be
also explored which may provide a higher rate of return. Mr. Hutchinson
noted the ongoing process in this area with a target goal of 80% return.
Discussion continued on suggestions that flexibility be factored
into the categorizing concept Regarding betterments procedures, it
was suggested that a payment period of fifteen years, rather than the
20 -year period now allowed should'. be , , .cons idered.
Mr. McLaughlin felt it was important to keep aware of petitions
submitted over the years and to address the subject . of how many lots
would be opened by acceptance of a street. The open ing up of alterna-
tive arteries to increased traffic,. he suggested, could be on a year -
to -year plan..
Mrs. Battin noted that _the .Planning Board's recommended additions
to Street Acceptance Criteria a . , b . and c . , accepted by a previous
Board of Selectmen on November 21, 1983, had been omitted from Mr.
Fields' revised Draft Report on Unaccepted Streets, and asked that
they be included as f o l l ows :
Section a. Drop the words "f in.ncial cons iderations"
Section b. Add after "corridor development" the words, "and
internal neighborhood circulation; improved de-
partmental operations; improved access for other
Town objectives."
Section c. Add after "impact upon greatest number of house-
holds" the words, "including improved access to
public f ac i 1 i t i es ."
In each case, financial and environmental impact shall be considered;
and, where possible,, all street con!struc t ion projects coordinated with
other Town .projects such as water and sewer construction. "Financial
considerations" would apply in all instances, under each of the three
criteria.
The aforementioned drafts will be sent to the Planning Board and
the Capital Expenditures Committee for review and response following
this initial discuss ion by the Board.
In response to questions from the Board, Mr. Fields noted safety
aspects involved in the proposal to allow 18' vs. 24' widths on certain
low - volume, minor streets, adding that the finishing of a street can re-
sult in a change in traffic conditions.
Members were asked to raise other points of concern in writing to
the Town Manager.
Selectmen's Meeting
3
r
January 21, 1985
The Manager reported that estimates for repairs to Tavern Lane, est i-
mated at $100, 000 for 18' and $125,000 for 24t, are being prepared. If
approved by the Selectmen. and the Finance Committees , 'Town Meeting could
be asked to put these funds aside. Tavern Lane residents will be informed
when further discussion of' the matter is scheduled.
Regarding temporary repairs to Tavern Lane as requested by the His-
torical Society, the Manager will consider the request in the Spring if
conditions are found which . would damage Town equipment.
Upon motion duly made and seconded, it was voted to approve 'ac--
cep tance of the bid by Shawmut County Bank,, low bidder at a rate of 4.89%,
fbr a note in anticipation of Chapter 90 Reimbursement of funds for street
improvement projects at Marrett Road and Bedford Street,
Mr. Hutchinson presented an overview of a proposed budget /spending
plan of $42,718,059, including State charges, a 3.9% increase over'-last.
year's appropriation of $41,101,744. He estimated the tax rate at $20.99
for residential and $30.6.8 for commercial properties, He added that con-
tinued economic strength, additional State aid, declining debt, additional
revenue from the sewer use charge, and a levy limit of $740,000 will al-
low maintenance of essential service as well as the addressing of a num-
ber of concerns expressed by the Board.
Tavern Lane
Ch. 90
Reimburse-
ment, Note
in anticipa
t ion
FY' 86
Budget
Overview
He noted that even under these circumstances, he will propose deletion
or deferral of some requests. in compliance with levy limit restrictions.
Total requests submitted were $40,640,910 and the Manager will recommend
$38,5111910. Goals relative to expansion of human. services, some expanded staffing
of the Planning Department, expanded maintenance program o, f the Town's in-
frastructure, relining and cleaning of water lines and inflow /infiltration
studies and actions, were
The Manager reviewed detailes of the operating, Personnel, Schools
budgets and the debt schedule, noting that no provision for borrowing has
been made within the proposed budget.
In his budget overview, the Manager projected the net amount to be raised
by taxes per FY86 requests would be $32,959,318 and under his recommendations,
$30,830,3180
A chart . showing - per capita costs and spending for education,`DPw,
State /County Charges /Assessors' Overlay, Protection, General Gov't,. Capital
& Articles, Pensions, Library, Debt, Financial 'Operations, Human Services,
Recreation and Health was displayed and reviewed. The Manager announced that
Local Aid may be higher than was estimated as reported.in conversations with
our Legislators, but.warned the Board that Cherry Sheet results must be waited
for.
In his conclusion, Mr. Hutchinson noted that the options for the Town con-
tinue to narrow while dealing with levy limit restrictions and while the bud-
get proposed maintains basic services and a commitment to concerns outlined
by the Selectmen, it does not address all concerns.
The process for scheduling of meetings with all Town Departments for
budget review was reviewed. Mr. Hutchinson will submit a proposed schedule
for those meetings, starting with major departments.
a (
It.was agreed that the Police and Fire Department budget requests will
be scheduled for Wednesday,_ January 23, as well as other smaller operating
budgets.
School Mr. Cohen reported that the Supreme Judicial Court had found l00% in
Busing favor of the Town in the case of the School Busing statute as an unfunded
Statute liability
Minutes Minutes of the Selectmen's Meeting of December 17, 1984, were approved
as corrected.
N. Lex. Mrs. Battin read the list of candidates for appointment to the North
Rd.Improve- Lexington Road Improvements Committee, and noted that efforts are still being
ment Comm. made to find a Bedford Street resident willing to serve. Mr. Eddison ex-
pressed his willingness to serve as liaison to ensure close communication
with the Board and the DPW.
Upon motion duly made and seconded, it was voted to appoint the follow -
ing to the North-Lexington Road Improvements Study Committee, with no length
of term designated:
Sally T. Castleman 7 Mountain Road
Lawrence N..Smith 6 Cedarwood Terrace
Howard A. Smith 16 Childs Road
William J. Scouler 144 Simonds Road
Myron L. Miller 46 Eldred Street
John C. Eddison, Selectman Liaison
Auction- Upon motion duly made.and seconded, it was voted to approve the appli --
eer 1 - day cations of Edward P. Todd, 1888 Massachusetts Avenue, Paul Mosca, 101 Winter
Licenses Street and Dorothy Lappen, 57 Forest Street, for Auctioneer Licenses for
March 16, 1985, at the Church of Our Redeemer, 6 Meriam Street.
MWRA The Board concurred with Mrs. Battin's appointment of James P. Reilly,
designee, 25 Walnut Street, as her designee to represent Lexington on the Advisory
Reilly Board of the Massachusetts Water Resources Authority. It was noted that the
first meeting of the Authority will be held in Cary Hall on January 31st,
Congr. Mr. Marshall reported on his conversation with Jean Gaudet Chairman of
Housing LexHAB regarding representation of that Board on the Congregate Housin
g Study
Comm. Committee. At a meeting of LexHAB, it was ro osed that two of i
i P P is members,
Appts. William am Hays and Sherry Edmonds would be nominated; Mr. Hays in the light of
his experience as an Associate Membor of the Board of Appeals, and Ms. Edmonds
because of her knowledge of Congregate Housing and her State involvement in
that area.
All were in agreement with Mrs. Battin's comment the the number of members
on the Committee is not limited and that expertise - would be brought to it by
these appointments.
Upon motion duly made and seconded, it was voted to appoint Sherry B.
Edmonds, representing LexHAB and William C. Hays, as member --at- large, to the
Congregate Housing Study Committee.
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Selectmen's Meeting
January 21, 1985
The Boa -rd reviewed the revised draft letter to be sent to Senator Ken - Rte 2A
nedy, Senator Kerry and Congressman Markey, asking for assistance in getting Widening
response to a.. proposal presented to the Minute Man National Historical Project
Park authorities and the F. H. A. for the widening of Rte 2A at its inter-
section with Mass. Avenue.
Upon motion duly made and seconded, it was voted to approve the draft
and to authorize the Chairman to sign the letters to the abovementioned, with
copies to the Secretaries of Transportation and the Interior.
Mr. McLaughlin reported on his attendance at the Gund School of Design,
Harvard University, for a briefing on three alternative long- -range plans
for the Minute Man National Park. He saw no hindrance to the road widening
in any of the plans presented. He noted his opposition to all redesigns
presented at the briefing and asked authorization to draft a letter so stat-
ing to be sent to the Desig out an<r e ional Park Service. He noted
a second presentation of th l.ans. to �b he at the Century Center in Con-
cord and urged attendance of oard members, if possible.
Mrs. Battin announced her resignation as Chairman of the Board, to be-
come effective as of February 11, 1985. Noting that the coming year would
be her last as a member of the Board, she felt she could lend assistance
to -the elected Chairman, in his first experience in that capacity during a
Town Meeting.
Mrs. Battin was thanked for her service and the excellent performance
of her duties as Chairman by the other members.
National
Park Re-
design pro-
p o s-a 1 s -Guns
Resignatior
M. Battin,
as Chairmar.
Upon motion duly made and seconded, it was voted 5 -- 4, Mrs. Battin, Executive
Mr. Sacco, Mr. McLaughlin, Mr. Marshall, Mr. Eddison, to go into Executive Session
Session for purposes of discussion of Collective Bargaining Strategy, with
no intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
9:50 p.m.
A true record, Attest:
f
f
Marian H. Snow
- ' Executive Clerk
ti �
PON
VOID
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Y
SELECTMEN'S MEETING
J January 23 , 1985
�� Y
A regular meeting of the Board of Selectmen was held on Wednesday,
January 23, 1985, in the Selectmen's Meeting Room, Town office Building,
at 7: 30 P.m. Chairman Battin, Mr. Sacco, Mr. M cLaughlin, Mr. Eddison,
Mr,, Hutchinson, Town Manager; Ms Adler, Assistant to the Town Manager;
Mrs . Snow ■ Executive Clerk, were present.
Upon motion duly made and seconded, it was voted to approve the appl i - 1 Day Auc .
cation of Mohs en Mehran j ad , Boston Galleries , for one Day Auctioneer's License
License for Friday, January 25 ■ 1985 ■ for sale. of oriental rugs at Heritage Ne jad
Hall, L. of C. Building, 177 Bedford Street.
The Town Manager announced the resumption of filming of Selectmen's
Meetings by Adams /Russell , which had not been done for the past two weeks
due to technical difficulties at the firm.
Aproposed schedule of budget reviews with Department Heads and Com-
mmittee Chairmen was reviewed by the Manager who suggested that the Board's
meeting schedule be established at the January meeting, with possible
Monday, Wednesday and Saturday meetings to accompi lsh the entire review.
The School Committee will be asked to meet to discuss its FY86 Budget Pro-
posals on Monday, February 4th at 7:30 a.m.
Mr. Hutchinson noted that Mr. Marshall, absent from that night's meet-
ing had submitted alternative formats for Mr,. Hutchinson's FY86 budget:
Sheet #1 ■ as presented by the Manager; Sheet #2 , sorted by size of account;
Sheet #3, with data arranged according to the size of increase from 1985.
CATV SE L
Meetings
Budget
Re vi ew
Schedule
Mr. Hutchinson noted that Fire Chief Bergeron and Police Chief Furdon Fire &
were present to give an overall picture of wach Department's operation, Police
to report on progress with goals stated last year and to review FY86 expense B udge is
budget requests. He noted that no contracts in the Public Protection area
had been settled to date.
Chief Furdon thanked the Board for the opportunity for discussion. He Chief
reviewed FY86 operations of the Police Department and presented data on Furdon
decreases in the areas of housebreaks, larcenies,, auto thefts and mo ter
accidents. He noted success with expanded "Directed Patrol" , "Park, Lock and
Walk" and "Selective Traffic Enforcement" programs, as well as crime prev-
ention and school safety programs ■ which have been well received by residents
and businesspeople .
Regarding goals for FY86, Chief Furdon said the Department's main
priorities and goals remain primarily the same; continued use of resources
to enhance the safety of the public.
Police Expense Budget,. Acct. #3800, in the total anount of $227,445,
down by 2 1/2%, was reviewed. the decrease, Chief Furdon reported, is due
equipment from last y ear's appropriations .
".AA � -2-
J
He reported that in a comparison of manning in other towns, Lexington
had the lowest costs and officers per- 1,000 residents shown in the study.
The Police Physical Fitness Program was outlined as follows: for those
over 40 years old, physical checkups and weight control is compul so ry . Par-
ticipation in gym activities is voluntary at this time. Questions were
raised regarding increases in Education ( video tapes, films) and additional
telephone /teletype equipment classifications. Mr. Hutchinson will explore
methods for savings in the telephone /teletype area, possibly with an alter-
native service.
Mr. McLaughl stated that on a specific Saturday ,he had observed many
traffic violations and jaywalking occurring in the .Center which had gone un
noticed by the officer on duty there. other members remembered noticing the
same situation that day. In response to questions. regarding the level of
traffic direction training given, the; Chief said that when a performance lack
is noticed in an officer, steps are taken to correct it and though some Offic-
ers are more skilled at traffic direction than others, all had initially
been given the same level of training.
The Manager agreed with the suggestion that discussions of progress with
Police programs and reports on staffing and options, as was being carried on
that evening, should be scheduled on .a b i annual basis
The Chief explained the setup., for daily staffing including 24 -hour cover-
age of the Center, cruiser coverage of the 4 sections of Town in addi-
tion to a back -up car He falt that the Department had been provided with
adequate personnel for the next five years, and beyond when staffing should
be up to maximum.
Mr. Eddison complimented Chief Furdon on his presentation and thanked
him for the information given on the ; operation and functions of his Department.
Mr. Hutchinson recommended. that the civil service issue be re- examined
and suggested that it be an item for discuss ion at. a goal settling meeting.
Chief Bergeron was present for .review of his proposed budget in the
4000 series and for reports on manning of his Department and Fire services to
the community.. He listed provision of emergency fire, rescue ambulance
services, education of citizens regarding fire safety, inspection of buildings
and enforcement of fire regulations, operation and maintenance .o f the fire
alarm sustem, fire apparatus, and two fire stations as functions of his
Department, in addition to being the lead agency regarding compliance with the
"Right to Know" law and Civil Defense.
The Chei f submitted a total budget reques- of $1/85 million, 93% of
which would be allocated for Personals Services . The number of employees was
listed as 62 full -time .(and 1 part -time) employees, working on 4 shifts with
a rotating schedule within a 42 hour work week . He noted that responses to
calls have remained basically level for the past 7 years, with 2,350 calls.
responded to in 19840 There were 7 working fires and 670 permits of all types
issued.
The Chief noted increased efferiency and productivity due to the recent
reorganization of his Department and commented on the benefits of the required
sprinklering of all commercial buildings
The Mutual Aid Contract was seen as a great advancement by the use of
regional assets on a local level. There are 16 Lexington Firefighters trained
to use the Mutual Aid equipment.
Chief Bergeron noted goals for FY86 as follows: replacement of existing
ambulance (capital request) ; developme.nt � -o f fire prevention bureau programs;
integration of records sustem into micro- computor system; improvement of in-- one
house training program and expansion of key personnel paging sustem. He also
stated his goal to progress to a mandatory physical fitness program for all
firefighters.
roft
Selectmen's Meeting.
January 23, 1985
In response to questions regarding status of street alarm boxes, Chief
Bergeron'reported that 240 boxes are being maintained, with no additional
installations for the past 7 years. In 1984, there had been 61 false alarms
and 4 legitimate calls. He said his thoughts are somewhat changed regarding
removal of all street boxes based on possible interruption of telephone ser-
vice which would have to be relied upon for c- ontact with the Fire Department.
The Manager agreed with the request for a report on the subject and recom-
mendations on the question of removal.
Questions were raised regarding reduced manning, and it was pointed out
that preventative measures taken now should reduce the number of fires and
accordingly the number of. employees needed.
Mr. McLaughlin expressed his support for optimizing mutual aid and sug-
gested having manning /staffing issues again reviewed in 6 months.
In discussion of the capital request for replacement of the 1980 ambu-
lance, the Chief was asked to provide a cost comparison on Town /private ambu-
lance companies' purchases. The Chief explained the Town's need for larger
vehicles to contain more emergency equipment than private companies'.
Mrs. Battin complimented the - Chief for the insight given into the broad
range of activities of his Department and thanked him for his presentation.
Mr. Hutchinson reviewed expense budgets proposed and outlined his recom- Other
mendations for the following accounts: expense
#1050 Selectmen budget
#1065 Town Manager reviews
#1080 Office Furniture and Fixtures (Town Mgr. Jurisdiction)
#1130 Director of Guides
#1200 Town Clerk
#1550 Board of Appeals
#1760 Printing of Town Report
#1775 Law Fees
#1800 Law Expenses
#1900 Elections (Selectmen's Jurisdiction)
. #1950 Elections (Town Clerk's Jurisdiction)
#2050 Board of Registrars
#1148 Safety Program
#1125 Fire & Police Medical
#1135 Out of State Travel
#1141 Tuition & Training Fees
#1142 In State Travel
The Manager is recommending favorably on a Fire & Police Medical (Acct.
1125) request for $5,000 to accommodate an annual Physical Program for Manage-
ment Personnel. Mr. McLaughlin requested more information on this item.
Regarding the new te- lephone system, the Manager reported that calls for New Tel.
Town Hall are again being processed through a switchboard in the building. system
The effort to combine School and Town Offices calls on one switchboard in
the office of the High School had been unsuccessful because of the high volume
of incoming calls.
10
Mr. McLaughlin asked for information on the original recommendation
which had been the basis of design of the system and asked if there was any-
opportunity for recovery from the consultant for additional expenses now to
be incurred.
Mr. Eddison was in support of Mr. McLaughlin's view on the matter and
pointed out that Town Meeting had g.ven approval based on the original con-
cept. He felt it was disturbing to have the Board's credibility placed on
the line in the matter. 1
Mr. Hutchinson noted that the new system will still pay for itself
1
within 3 to 5 years, but will explore the abovementioned. and will prepare
a report, as requested.
Upon motion duly made and seconded, it was voted to adjourn at 9:32 p.m.
A true record, Attest: /
w
14_- Marion H. Snow
�� Executive Clerk ,
S
, SELECTMEN'S MEETING
January 28, 1985
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A regular meeting of the Board of Selectmen was held on Monday, Janu-
ary 28, 1985, in the Selectmen's Meeting Room, Town Office Building. Chair-
man Battin, Mr. Sacco, Mr. McLaughlin, Mr. Marshall, Mr. Eddison; Mr. Hutchin-
son, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town
Manager; Mrs. Snow, Executive Clerk,.were present.
. Louise Elving and Lisa Alberghini, representing Greater Boston Commun -- GBCD
ity Development, Inc. -., (GBCD) were present seeking guidance on. several Franklin
aspects of the firm's proposal for conversion of the Franklin School to School
housing.
Preceding discussion, Mrs. Battin read a letter dated January 17, 1985,
from Mrs. Boggia, Chairman of the Council on Aging, informing the Board of
the Council's vote to lend its support to the reuse of the Frankling School
for affordable housing and expressing its endorsement for more housing alter-
natives for seniors in Lexington.
Ms. Elving referred to alternatives presented in GBCD's October 31st
proposal regarding income -mix options; a right of reverter to the property
and payment to the Tows, of the acquisition price.
The developers had submitted a memorandum listing the options from
which choices would be made and which Ms. Elving reviewed with the Board.
Pam Regarding Question #1, Income Mix Options, there was unanimous support
for 25 %low cost /75% moderate cost units, as opposed to Option #2: 25% low
cost /50% moderate cost and 25% market rate rentals.
All members were opposed to .a commitment to the fall -back option of
25% low cost /75% market rate,. in the event SHARP funding is not received.
In response to question on management, Ms. Elving said that initially
GBCD would operate the development until stabilized and would then seek a
local agency, similar to LexHAB, for that function. Regarding renter selec-
tion, Town input would be sought by GBCD.
Regarding. Question #3, there was unanimous agreement for a Reverter Claus
in the Deed to: assure the Town the right o.f reclaiming the property if desired
.in the future, subsequent to the repayment of the mortgage loan.
Under Question #4, Payment to the Town, two options were presented:
#1, deferred payment mortgage for full appraised value and #2, initial payment
combined with a deferred payment mortgage. Option #2 would require higher
rents under all income mix options for moderate income rentals to cover the
increase in.development costs resulting from the up -front payment.
Mr. Marshall, Mr. Eddison and Mrs. Battin were in favor of the deferred
payment option, in the interest of keeping the rents as low as possible.
Mr. McLaughlin and Mr. Sacco preferred the second option and felt that the re-
sultant increase in moderate income rents would still not remove them from that
category.
The Chairman summarized the positions reached on the three questions as
follows: unanimity on Question #1 in favor of Option #1, 25% low income and
75% moderate income units and on Question #2 in favor of inclusion in the
Deed of a Reverter Claus. On Question #3, the majority of the Board supported
°•� -2-
the deferred payment mortgage concept as opposed to the initial payment
option,
Ms. Elving projected that financing, design, syndication of the
property and, hopefully., negotiations with the Town could be accomplished
to a stage which would allow construction to begin in Fall '85. Regarding
the request for extension of lease to Fall '86 of the current tenant, Assem-
bly of God Christian Center, she stated that such a delay would impact costs
as well as chances for obtaining SHW funding. The Manager felt that the
one year extension would not be feasible and recommended proceeding with
dealing with GBCD expeditiously, while allowing as much time as possible to
the Church.
Ms. Elving and Ms. Alberghini were thanked for their presentation and
they retired from the meeting.
Minutes Upon.motion duly made and seconded, it was voted to approve minutes of
1/7/85 the Selectmen's Meeting.on January 7, 1985, as amended.
Request The Board considered the request of Ruth & Sam Nablo and Rachel &
for waiver Myron Rosenblum for waiver of rental fee at Cary Hall for presentation of
rental fee, "Break the Stalemate ", a mini- serie$ on U.S. /Soviet Relations and Arms Con- -
Cary Hall trot. The three programs are sponsored by the Lexington L.W.V., the Lexing
ton Committee for a Nuclear Weapons Freeze and the Lexington Clergy Associ-
ation, among other Greater Boston organizations.
Mr. Hutchinson presented criteria used for determining if a rental fee is
to be charged i.e. free admittance,'programs of non - sectarian /non- political
nature, etc. and gave examples of instances when rent has been waived.
Discussion followed regarding whether the subject matter, presented with
no opportunity for debate from those of differing views, constituted a
balanced program and whether a precedent would be set by granting the waiver.
Upon motion by Mr. Sacco, seconded by Mr. McLaughlin, it was voted 3 - 2
to allow use of Cary Hall for the presentations, but to deny the request for
waiver of rental fees. Mrs. Battin and Mr. Marshall voted in opposition to
the denial.
Student . A proclamation, designating April 10, 1985, as Student Government Day
Gov't Day was. read by the Chairman of the Lexington Youth.Commission, Nancy Barter, as
Proclama- follows:
Lion
WHEREAS: the future government of our Town, State and Country
will be in the hands of those who are now our students;
and
WHEREAS: it is most important that those students are encouraged
to.become aware of democratic processes and interested
in participation in those processes; and
WHEREAS we have the opportunity to make them aware that the
future of our democratic society rests with the under -
standing and involvement of your people,
NOW, THEREFORE, the Lexington Board of Selectmen hereby proclaims
April 10,19$5, as STUDENT GOVERNMENT DAY
Upon motion duly made and seconded, it was voted to approve the Proclama-
tion, initiated by the Lexington Youth Commission, as read,
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FWA
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Selectmen's Meeting January 28, 1985
Upon motion duly made and seconded, it was voted to. approve the request MVCO
of Mystic Valley Chamber orchestra for permission toserve win in Cary Hall 1 -day Liq.
Cary Memorial Building, following a concert on February 9, 1985, and to License
approve an application for one Day Liquor License for that occasion.
Mr. Hutchinson briefly reviewed a draft list of Articles for the Warrant Warrant
to the 1985 Annual Town Meeting, noting that an article dealing with changes 1985 A.T.M
to the Budget Timetable will be withdrawn and brought back next year. The
proposed timetable will be used this year on an experimental basis.
Regarding the amount of the Town's 75% contribution to payment of pre-
miums for employee Health Insurance, and suggestion to rescind the..25 %/75%
ratio practice, 'the Manager reported that this change could be accomplished
as a matter of wage policy and bargaining, with no article necessary. He
recommended that it be an issue to be looked at by future Boards.
Upon motion duly made and seconded, approve the appointment by the Town Hist.Comm.
Manager of Isabella Hagelstein to the Historical Commission for a term of apps.
office to expire on April 1, 1987. Hagelstein
Walter Tonaszuck, Director of Public Works/ Engineering. Francis Fields, DPW Budget
Town Engineer, Richard Spiers, Sewer /Water Supt & Acting Mgr, of operations, review
and Emanuele Coscia, Mgr, of Administration /Facilities, were present for re-
view of the proposed DPW FY'86 Budget. The budget totalling $4,715,000 in-
cluding Personal Service, reflects a 9.2% increase, the major portion of which
would be necessary to.cover trash /solid waste higher costs.
Acct. 5000, Public Works Office Expenses request, was increased to accom-
modate purchase of computer software and supplies for two DPW computers;
Dues and Memberships fees for special licenses and purchase of employee safety
apparel.
The following Public Works accounts were reviewed and discussed briefly:
#5150 Engineering Expenses -
#5350 Town Building Maintenance Expenses
#5400 Highway Maintenance & Traffic
#5450 Road Machinery
#5500 Snow Removal
#5600 Street Lights
#5700. Sewer & Water Maintenance
#5800 Refuse Collection
#5850 Sanitary Landfill
#6000 Park /Shade Tree
#6050 Insect Suppression
#6400 Cemeteries Expenses
In further discussion of Acct. #6400, question arose as to why the ceme- Cemeteries
teries operation was not carried out on an enterprise basis. Increase in
the price of lots was suggested.
Upon motion duly made and seconded, it was voted to request the Town Mana-
ger to report to the Board on means for making the cemeteries self funding.
r
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1984 Special Town Counsel reminded the membeers of procedures to adjourn the Febru --
Town Mtg, ary 4th session of the Special TownMeeting, as planned. One or two
Selectmen, Town Moderator, Town Couo.sel and Town Clerk will be present in
Cary Hall for the adjournment. Towt. Meeting members will be notified by
Post Card of this procedure,
Mr. Marshall reported that congersation with the owners of the Pine
Meadow Golf Course had indicated nochange in position regarding the sale
and therefore no action is possible at the February 4 Special Town Meeting.
If there are no developments by they time of the Annual Town Meeting, action
-would be delayed to the 1986 Annual :Town Meeting.
The final item on the agenda was election of a Chairman of the Board,
replacing Mrs. Battin whose resignation as Chairman becomes effective on
February 11,
Mr. Marshall was nominated by Mr. Eddison as Chairman'
Mr. McLaughlin nominated Mr. SAcco, who respectfully declined the
nomination and asked that it be withdrawn.
Mr. Marshall was - unanimously elected as Chairman of the Board of Select-
men, effective as of February 11, 1985.
All Board members expressed thjeir gratitude to Mrs. Batt in for her
excellent performance as Chairman, who thanked her fellow members for the
support shown her during her term.
Upon motion duly made and seconded, it was voted to adjourn at 10 :15
p$m.
A true record, Attest:
Marion H. S o to
Executive Clerk
SELECTMEN'S MEETING
January 30, 1985
A regular meeting of the Board of Selectmen was held on Wednesday,
January - 30, 1985, in the Selectmen's Meeting Room, Town Office Building
at.7:30 p.m. Chairman Battin, Mr. Sacco, Mr. McLaughlin, Mr. Marshall,
Mr. Eddison; Mr. Hutchinson, Town Manager; Mrs. Snow, Executive Clerk,
were present.
Mr. Tonaszuck, Director of Public Works and Engineering, and Mr. DPW Capital
Fields, Town Engineer, were present for review of capital requests of Requests
those departments for FY86,
Mr. Hutchinson noted that under Public Works, the requests total
2,950,000 and that this recommendation will be for $1,286,000.
The following items were reviewed on a
Capital Projects
Street Acceptance
Street Reconstruction
Street Resurfacing -including Mass. Avenue
Uncompleted Subdivision .streets
Traffic Signals - Mass./Waltham; Spring Street
Traffic Study - Spring Street
Sewer Pump Station Energy Study
Water Mains for Fire Flows
Water Mains for Water Quality
Storm Drains-
Parking Lot operation
Parking Lot Maintenance
Commuter Parking Lot
Road Machinery
.Munroe School Energy Conservation
Westview Cemetery Development
Regarding "Street Acceptance ", the Manager noted that his recommenda-
tion will be for $100,000, as opposed to the proposed $200,000. Funds for
the construction of Emerald Street will be carried from FY'85.
In reference to the Street. Acceptance Program, it was suggested that
major capital improvement of streets be funded by the bonding of a group of
the streets, to allow quicker action on the project.
In review of "New Sidewalks ", the Manager said that the Sidewalk. Policy
issue is to be reactivated in the of lowered school population and
heightened interest in walking as excercise.
Mr. Hutchinson will pursue the concept of fee parking for the "Commuter
arking Lot ".
Mr. Tonaszuck' s review of his Capital request of $175,000 for "Road
Machinery" listed the needed replacements of 11- 7 to 18- -year old equipment.
The Manager "s rec- omftiendation will be $15,000 as a level of expenditure for
this category:;
� -2-
James Kane, Treasurer, and Richard Perry, Comptroller, were present
for review of FY86 Expense Budget requests for Financial .operations and Now
accounts.under the Comprroller's Juurisdiction.
Treasurer/ Mr. Kane pointed out that "Treasurer /Collector" requests under Personal
Collector Services will be decreased this year due to the consolidation of the posi-
tions of Treasurer and Tax Collector.
The following accounts were reviewed by Mr. Kane with the Board:
2525 Treasurer /Collector
2575 Treasurer /Collector Foreclosure & Redemption
2850 Comptroller's Office Expenses
Mr. Kane explained that the increased request for "Foreclosure & Redemp-
tion'' in the amount of $5,000 is due to the fact that no lots went through
that procedure last year, .hence tho number of lots to be processed will be
doubled this year.
Comptroller's Mr. Perry outlined Accounts under the Comptroller's Jurisdiction as
Jurisdiction follows :
2925 Office Machines Capital outlay
2930 office Machines - Maintenance & Repairs
2935 Office Services - Copier & Supplies
2944 Metered Mail
Noting that David Stusse, Assossor, was not present he reviewed the
Expense Budget request #3000, Asse$sors Expenses.
Mr. Perry continued with review of the following: moo
1700 Group Insurance
1750 Municipal Propery & Workmen's Compensation
7800 Contributory Pension Fund
7810 Pension Funding
7825 Non - contributory Pension'Fund
7850 Pension Expenses
8500 Interest on Debt
8525 Tax & Bond Anticipation Loans
8550 Maturing Debt.
Upon motion duly made and seconded, it was voted to adjourn at
9:52 p.m.
A true record, Attest:
(Marion H. Snow
Executive Clerk
rn