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HomeMy WebLinkAbout1984-03-BOS-min 31 SELECTMEN'S MEETING r c rpm March 5, 1984 1 � A meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Monday, March 5, 1984, at 7 :30 p.m. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Perry, Acting Town Manager; Mr. Cohen, Town Counsel and Mrs. Snow, Acting Executive Clerk were present. The Chairman convened the meeting at 7:30 p.m. and Mr. Perry was asked Abatement to report on the listing of outstanding ambulance bills, dating from 1974 Ambulance to 1980, and deemed to be uncollectable. He noted that the Town had re- Bills tained the services of a collection agency, gone to small claims court in an effort to collect the bills and that the Auditors have now recommended that the charges be abated in order to remove them from the books. Mr. Politi noted that the collection agency had not acted on bills dated prior to 1979 and asked if there are any explanations or reasons dis- covered is- covered for the delinquencies after 1979. He asked that the 1980 list be reviewed for that purpose. He also suggested publication of the 1980 list. In the ensuing discussion, Board members indicated opposition to abating before further attempts were made to collect f r-om recognized in- dividuals whose names appear on the list, some repeatedly, especially on the 1980 list. A proposal for a possible fine or surcharge for delinquency was suggested and will be explored. Consensus was reached that every attempt should be made for collection, and that the newspaper be contacted with regard to any charges for pub- lication of the list. The Manager reported that the Town is instituting a lock box system Excise Tax for motor vehicle excise tax payments starting with the 1984 bills. Lock-box Enclosed with the bill will be a return envelope addressed to P. O. Box 529, Sys tem Lawrence, Mass. Arlington Trust Company will process the payments and update the Town's receivables. Taxpayers can, if they desire, still pay excise at the Town Hall, in person or by mail. The Chairman read the petition of the New England Telephone Company N.E. Tel Co. for the purpose of maintaining four lally columns around an area terminal lally col. pedestal in Eldred Street. The request is necessary in order to maintain Eldred St. proper protection of the pedestal from vehicle damage. A public hearing is not required. Recommendation of the Director of Public Works and Engineering for approval of the petition was noted. Upon motion duly made and seconded, it was noted to approve the peti- tion of the New England Telephone Company for the purpose of maintaining four tally columns at the following location: Eldred Street, on the westerly side at an existing area terminal located approximately 130' northwesterly of Bedford Street. Upon motion duly made and seconded, it was voted to ratify the poll vote of March 1, 1984 granting a one-day liquor license for March 4, 1984 to the Friends of the Massachusetts Mental Health Imo Center, Inc. CATV Comm. The Chairman read a letter dated February 17, 1984 from John Ward liaison Chairman of the CATV Advisory Committee, requesting designation of a member of the Board to act as liaison with that Committee. He pointed out that Adams/Russell will be presenting proposals on several matters in the coming months and the value to the Committee of having such a liaison involved in these discussions. The Committee suggested Mr. McLaughlin to act in that capacity, if he would be willing. Upon motion duly made and seconded, it was voted to designate Selectman John F. McLaughlin to serve as point of liaison with Cable Television Advisory Committee. H.D.C. Mr. Politi summarized three vacancies on the Historic Districts Appointments Commission and reviewed the nominations submitted: Nominations of Linda McAulay and Ma jor ie Weer is by the Arts & Crafts Society for full membership, replacing S. Lawrence Whipple. Nominations of Albert T. Pitt and Betsy Molloy as Associate Members representing the Arts & Crafts Society, replacing Linda McAulay. Nominations by the Historical Society of Walter S. Pierce and Richard S. Morehouse for Associate Membership. Mr. Morehouse's second term as Associate Member had expired. Upon motion duly made and seconded, it was voted to appoint yaw Linda McAulay as a member of the Historic Districts Commission representing the Arts & Crafts Society, for a term of office to ex- pire x- pite on January 1, 1989. Upon motion duly made and seconded, it was voted to appoint Albert T. Pitt as Associate Member of the Historic Districts Comm- ission, representing the Arts & Crafts Society, for a term of office to expire on January 1, 1989. Upon motion duly made and seconded, it was voted to appoint Walter T. Pierce as Associate Member of the Historic Districts Comm- ission representing the Historical Society, for a term of office to expire on January 1, 1989. 1-day Liq. Lic. Upon motion duly made and seconded, it was voted to approve the St.Brigid's application of St. Br igid's Parish for one-day Liquor License for March 24, 1984. Cons. Easement Mr. Cohen presented an instrument for Conservation Easement and Boston Prop. Restriction over land of Boston Properties. The document, prepared by Attorney DeAngelis, Boston Properties, has been reviewed and approved by Mr. Cohen and he requested that the Board vote to sign it. Upon motion duly made and seconded, it was voted to execute the docu- ment grantingConservation Easement and Restriction over land owned by Boston Properties at 420-430 Bedford Street, Lexington, in compliance with the Order of Conditions issued by the Lexington Conservation Commission on March 25, 1980. Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: ( ///1 44l/olLc M rion H. X(-4///01C()---- w ' Acting Executive Clerk ti SELECTMEN'S MEETING R''"`'"` March 12, 1984 { -9-*/ A meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Monday, March 12, 1984. Mrs. Battin, Mr. McLaughlin, Mr. Marshall, Mr. Eddison, Mr. Hutchinson -- Town Manager, Mr. Cohen - Town Counsel, Miss Adler -- Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk. The Acting Executive Clerk opened the meeting at 7:30 p.m. and Election called for nominations for Acting Chairman of the Board for a period Acting Chmn. of one week. Mrs. Bat tin was nominated as Acting Chairman. There being no other nominations, Margery M. Battin was elected as Acting Chairman until March 19, 1984. At its meeting on March 19, with the presence of a full Board, a Chairman will be elected. Mrs. Battin opened the Public Hearing on the petition of Lexington Public Hear- Council No. 94 Knights of Columbus Building Association, for change of ing K. of C. Manager from David W. Walsh to James R. Cataldo, and for approval of request for transfer of its All Alcoholic Club License to Lexington Knights of Columbus Members Association, Inc. at the same premises. David W. Walsh, Manager, explained that the present non-profit corporation holder of the license has been succeeded by Lexington Knights of Columbus Realty Association, Inc. , whose corporate purposes are restricted solely to the holding of real estate and, therefore, cannot now be the holder of the liquor license in accordance with requirements of the I.R.S. In accordance with these requirements, a new corporation, Lexington Knights of Columbus Members Association, Inc. has been formed, which will take over all non-real estate operations and will manage the facilities of the Lexington Knights of Columbus Council. With respect to the request for change of Manager, Mr. Walsh noted that James R. Cataldo is currently and actively involved in the day-to-day management of the facilities. There being no statements in favor or in opposition to the proposal, Mrs. Battin declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the requests of Lexington Council No. 94 Knights of Columbus Building Association for approval of transfer of All Alcoholic Club License to Lexington Knights of Columbus Members Association, Inc. and for change of Manager to James R. Cataldo. Mrs. Battin informed the Board of the death of Beatrice M. Casey, Beatrice Executive Clerk, and expressed the affection and appreciation of the Board Casey for Bea as an employee and friend, and its sadness at this loss. Newly elected Selectmen Paul W. Marshall and John C. Eddison were welcomed to the membership of the Board by Mrs. Battin. -2- Breakfast --2Breakfast Mrs. Batt in recommended that a Selectmen's Breakfast Meeting with Meeting Board and Committee chairman be scheduled in March. The members con- curred with a proposed agenda focussing on comments and planning for • o proposals to Town Meeting and with suggestions for improved communications among Boards and agencies. The concept of "Lexington, 2,000" will be introduced at that meeting by Selectman McLaughlin. Assignment Town Meeting Schedule of events preceding Town Meeting was noted and of Articles a suggested schedule of Selectmen assignments of Articles to be covered at the March 29 TMMA Warrant Information Meeting reviewed. Agenda - Mr. Eddison's suggestion for provision of background material & agenda Public for Selectmen's meetings to the public was discussed. Mr. Eddison ex- distrib. plained that he, when a spectator to Selectmen's Meetings, had felt that lack of this material had made full understanding of issues discussed difficult. In view of logistical problems involved with preparation of multi-copies, he suggested that the material be made available in two sets: one for the Town Hall and one for Cary Library. Mrs. Rawls, Chairman of TMMA, requested that a copy also be provided for use of her Association. There was brief discussion of possible charges to TMMA for copying of the material. Upon motion duly made and seconded, it was voted that copies of the Selectmen's Agenda and background information be made available in the Office of the Town Manager, Town Office Building, and in Cary Memorial Library. The Library copy will be delivered by the Police Department no later than the Saturday morning preceding the meeting. Discussion of the question of fees for provision of additional copies mow for TMMA and other groups will be held at a future time. Traffic Mr. Tonaszuck, Director of Public Works and Engineering, presented Winthrop Rd. the proposal of the Center Revitalization Committee for extension of the parking prohibition on Winthrop Road (East side) from a point 300 feet from Massachusetts Avenue to Vinebrook Road. He noted that the roadway is narrow (25 feet) and parking is allowed on the opposite side in this area. Mr. Tonaszuck's recommendation was that parking be prohibited on both sides for a distance of 500 feet from Massachusetts Avenue. He noted that Captain of Traffic Lima concurred with this proposal. Mr. Tonaszuck pointed out that a sight problem for cars exiting from Winthrop Road onto Mass. Avenue could be resolved by creating a 65' Sightline "window" along Mass. Avenue at that intersection. Mrs. Rawls, 9 Winthrop Road expressed agreement with Mr. Tonaszuck's plan for parking ban for 500' . She raised a questions as to whether all Winthrop Road abuttors had been notified of the discussion and stated that she had not received a notice. The Town Manager will have the matter of proper notification investigated. It was felt that, since this question of notification had arisen and could not be answered at the time, the discussion should be continued at a later date. Selectmen's Meeting March 12, 1984 pna Upon motion duly made and seconded, it was voted to defer dis- cussion of the parking proposal for Winthrop Road to March 19. All abut- tors will be notified of this schedule. The Board reviewed the Center Revitalization Committee's proposed Traffic signing of Massachusetts Avenue (south side) from Winthrop Road to Slocum item - Road for improvement of sight distance from Hunt and Slocum Roads onto Hunt/Slocum Massachusetts Avenue. The Board had previously adopted a regulation Mass. Ave. banning parking from 6:00 a.m. to 10:00 a.m. with 2-hour parking from 10:00 a.m. to 6:00 p.m. , but the regulation had never been implemented. The Director Lenox of the Children's Center First Baptist Church, was present. She noted that the Center's staff of eleven all drive to work and park either on Mass. Ave. , or on Winthrop Road, within walking distance of the Center. She pointed out the long waiting period for space at the Town lot at the School Administration Building. She felt that her workers would be forced to park on other side streets even further away and urged proposal of a plan workable for all. Parents of nursery school children in attendance asked for the Board's consideration of the staff's parking needs, pointing out that the Center in that location, is serving a vital need. Mr. Hein, 11 Hunt Road expressed concerns about the hazards of ex- iting from his street for either right or left turns onto Mass. Ave. Mr. McLaughlin noted that the Police report received had listed , •w no accidents in the Hunt/Slocum Road and that there is no immediate evidence of a safety problem. He pointed out that if parking is banned on Mass. Ave. , it would spill over to Hunt Road, a private way, where parking cannot be banned. Mr. Hein responded that the problem is a recent one which would account for no record of accidents. Mr. Domnitz suggested that the Selectmen not look at residental areas for parking use at the expense of residents. Dr. Clarke agreed with Mr. Marshall's suggestion that Mass. Ave. park- ing be allowed on its straight sections which would impose no sight hazard. He suggested temporary use of the Muzzey lot for parking. In response to Mrs. Rawls' suggestion for parking on the Muzzey School side of Mass. Ave. only, Mr. McLaughlin, noting the high accident rate at the Woburn St. intersection, said he felt that plan would tend to inten- sify that traffic problem. Mrs. Battin suggested a visit to the location by Board members and continuation of the discussion at a later meeting. Upon motion duly made and seconded, it was voted to defer discussion of the Mass. Avenue/Winthrop to Slocum parking ban proposal to the meeting of March 19. Marjorie Daggett, Michael Dohan, Mimi Dohan and Anthony Galaitsis of Lex.Youth the Lexington Youth Soccer group, met with the Board to express that Soccer organization's views on long term policy regarding the development, main- tenance and use of the Town's playing fields. -4- Mrs. 4--Mrs. Daggett reviewed with the Board an informational supplement prepared by the group covering a 1980 - 1984 projected overview of school enrollment decline and increase in soccer activity; schedule .. youth and adult soccer groups and community participation; report on condition of Town playing fields; and recommendations of the Lexington Youth Soccer group. She expressed the group's dissatisfaction with Town Maintenance of the fields and noted the existing problems at the Lincoln Street re- creation area. The group supports the efforts of the Recreation Committee to have all fields upgraded and its request for funding with respect to the Lincoln Street and Adams School fields, but, on a short-term basis urged better maintenance of all fields. She offered, on behalf of the Soccer group, its expertise as well as some seed funding for improvement of the Town facilities. Mr. Galaitsis displayed slides which he said illustrated examples of poor conditions and lack of maintenance at Lincoln Street and the Harrington Street fields. Mr. Tonaszuck noted that soccer is reaching new heights of popularity and throughout its long playing season is demanding upon playing fields, causing extreme wear and tear. With that heavy usage, the D.P.W. is pre- vented from effectively grassing the areas. Mr. McLaughlin referred to the current increased popularity of soccer as was the case in previous years with tennis and skating. He noted that following development of additional facilities to accommodate these activities, they had declined in popularity and suggested that the same might happen in the case of soccer playing. He requested a projection on soccer use to relate with the recent athletic activity projections of the School Committee as justification for heavy outlay of Town funds. *,,,r, Mr. Dohan pointed out the increased participation of older soccer groups, which he said is unrelated to school population decrease and lowered birth rate. He said the sport is growing, that players are continuing to participate as adults and that soccer is now becoming popular among girls. All these factors lead to stressing of the playfields. He noted that if fencing for the High School track is approved, it will limit use of its center field and decrease still further the Town's inventory. Mrs. Wilson, Chairman of the Recreation Committee, thanked the group for its input and support of the Committee's articles. She estimated that the Lincoln Street area could accommodate two or three more soccer fields, as well as increase capacity for other sports. Mr. Marshall expressed support for the Recreation Committee's Improvement Program, including the Lincoln Street Study, geared toward long-term solutions. He will request that the Board re-open discussion and again consider the position of the former Board on the Lincoln Street issue. He saw that facility as usable resource of the Town and noted that with a larger inventory, rest periods for play fields would allow opportunity for proper maintenance. Chairman Clough, School Committee, pointed out serious problems of the School Dept. related to fields and stressed the need for additional fields for school activities, particularly in the light of the possible move of the ninth grades to the High School. _5_ Selectmen's Meeting March 12, 1984 He pointed out the benefits of improvement of the Lincoln Street recreation area for use by the school because of its proximity to the mom High School which would mean less bussing for athletic events. He saw no decline in school related use of fields in the foreseeable future. ---- James Shimansky stated that he has not observed any maintenance work done on a regular basis for the past five years and asked for periodic inspection and correction of minor problems which he felt could be accomplished easily. Mr. Hutchinson refuted claims that no maintenance work is done to fields and upheld the performance of the Park Department. He acknow- ledged that design of Town fields is poor and that there is need for improvement which could occur if monies were to be appropriated. He also referred to over-utilization as a deterrent to effective maintenance. , He added that the Department does an excellent job within the financial resources available. He will work with the Soccer group regarding the problems raised in an effort to evolve a coordinated plan for its activities and will give recommendations to the Board on both long and short-term resolu- tions. Regarding the Selectmen/Town Manager Act, Mrs. Battin noted confusion Sel/T.Mgr. which had arisen regarding revisions to the budget timetable vis a vis Act Revision; the election and business timetable. She pointed out that the Board had concurred that this timetable more properly belongs in the Town By-Law. An excerpt from the unapproved minutes of the February 13 meeting was read, at which time decision had been made by the Board that the budget mem is to be finalized by January 15, and subsequent dates revised accord- ingly; and that there will be two warrant mailings: one for the Town election and one for the business sessions of Town Meeting to be mailed 3 weeks prior to the first session on the 1st Monday in April. Mrs. Battin requested that the Town Manager and his staff work with Town Counsel to prepare, in by-law language, an amended report reflecting the proposed revisions to the schedule, to include proposed revision of titles in Section 2, which will be submitted to the Capital Expenditure Committee for review. The amended report is to be ready for filing with the Town Clerk and dissemination of Town Meeting members by March 29. The Town Manager noted correspondence from Kirk Noyes regarding tech- Muzzey - nical amendments of the Land Disposition Agreement relating to foreclosure L. D. A. of units in Muzzey School which are consistent with previous discussions Amendment with the developer and are a requirement of FNMA. He recommended that the correspondence be acknowledged and referred to Town Counsel and himself for review and report to the Board. Upon motion duly made and seconded, it was voted to refer the above- mentioned matter to the Town Manager and Town Counsel for review and recommendations on March 19. Mr. Hutchinson noted that, in conformity with the Town's Affirmative Fair Housing Action Plan, reactivation and appointments to the Fair Housing Committee Committee should be implemented in the near future. 5 Letter from Albert Zabin, with recommendations on composition of the Committee, was referenced by the chairman. Mr. Zabin would again be willing to serve as chairman provided the committee would be broad based and would include citizens termed by Mr. Zabin as "conservative", to ensure a balance of outlooks and political persuasions. He also suggested that a member of the Board of Selectmen serve as an active member, pre- ferable as co-chairman. Mr. Hutchinson noted that in addition to one new application for membership, several other members have indicated willingness to continue on the Committee. There was general agreement to Selectmen involvement on the committee as liaison, but not to Mr. Zabin's suggestion that a Board member serve as a member or chairman. It was also agreed that a member of the Housing Authority could contribute expertise possibly as an ex-officio member and that competence and varied experience be considered as high ranking criteria for appointment. Effort will be made that different backgrounds and politi- cal persuasions be represented to form as broad-based a couatiittee as possible. The Manager urged action on this matter within 30 days. NESWC App t. Upon motion duly made and seconded, it was voted to approve the Town Tonaszuck Manager's reappointment of Walter J. Tonaszuck as a member of the Advisory Board of the Northeast Solid Waste Committee. Upon motion duly made and seconded, it was voted as requested by Town Counsel to sign a revised Order of Construction for Meadowbrook Avenue regarding betterments to be assessed and containing minor amendments. Executive Upon motion duly made and seconded, it was voted 4 - 0, Mrs. Battin, Session Mr. McLaughlin, Mr. Marshall, Mr. Eddison, to go into executive session for discussion of litigation and of real estate negotiations, with no intent to resume open session. The Town Manager concurred. _ Upon motion duly made and seconded, it was voted to adjourn at 11:07 p.m. A true record, Attest: Marion H. Snow Acting Executive Clerk L( 0 SELECTMEN'S MEETING k March 19, 1984 A meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building on Monday, March 19, 1984, at 7:30 p.m. Acting Chairman Battin, Mr. Sacco, Mr. McLaughlin, Mr. Marshall, Mr. Eddison, Mr. Hutchinson - Town Manager, Mr. Cohen - Town Counsel, Miss Adler - Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk were present. The Acting Executive Clerk opened the meeting at 7:30 p.m. and called Election - f or nominations for Chairman of the Board. Chairman Mrs. Battin was nominated by Mr. Eddison and Mr. McLaughlin was nom- inated by Mr. Sacco. Mk. McLaughlin declined the nomination and asked that his name be with- drawn from consideration. Upon motion duly made and seconded, it was voted 4 to 1 to elect Margery M. Battin as Chairman of the Board of Selectmen. Mk. Sacco cast his vote for Mr. McLaughlin. Mrs. Battin opened the Public Hearing on the application of David F. Gas.Storage Eagle, KEMM Management & Development Company, for transfer of license held License by Mrs. Edmund R. Hamel which permits underground storage of flammable KEMM fluids on premises at 329 Massachusetts Avenue, to KEMM Realty Trust II. 329 Mass. Mr. Eagle, who was present, submitted proof of mailing of the notice Ave. r` of the hearing to all abuttors and stated that he plans to continue the gas- oline service station operation as in the past. Recommendations of Fire Chief Bergeron, Conservation Director Prentiss, Building Commissioner DiMatteo, all in favor of the granting of the transfer, were read by Mrs. Battin. Recommendations of George Smith, Director of Public Health, suggesting that a contingency plan to deal with leaks or spills be developed, was also read. In answer to Mr. Eddison, Mr. Eagle stated that he will comply with all requirements imposed regarding the contingency plan for spills, and outlined efforts of the previous owner for improved safety conditions at the station. There being no other comments in favor or in opposition, Mrs. Battin declared the hearing closed. Upon motion duly made and seconded it was voted to approve the trans- fer of the license formerly held by Mrs. Edmund R. Hamel for a gasoline service station at 329 Mass. Ave. to KEMM Realty Trust II. The license permits underground storage on the premises of gasoline in two existing 3 ,000 gallon, one existing 4,000 gallon, and one existing - 5,000 gallon tank, and underground storage of waste oil in one existing,500- gallon tank, with total capacity of 15,500 gallons. Upon motion duly made and seconded, it was voted to approve minutes Minutes 1/9 of the Selectmen's Meetings on January 9, and January 11, 1984, with Mr. Mar- & 1/11/84 shall and Mr. Eddison abstaining. -2- L, I Appt.Reg of Upon motion duly made and seconded it was voted to reappoint Reed Voters Kingston Taylor as Registrar of Voters, as nominated by the Lexington Republican Town Committee, for a term of office to expire on March 31, 1987. Upon motion duly made and seconded, it was voted to approve the Cons.Easement receipt of a Conservation Easement, at the corner of John Poulter and J.Poulter/ Winthrop Roads, as requested by a vote of the Conservation Commission, Winthrop Rds. for the protection of the natural and watershed resources of the Town. Water abate- Upon motion duly made and seconded, it was voted to approve abate- ment,Pierce, ment of water charges for George Pierce, 63 Valleyfield Road, in the amount 63 Valleyfield of $209.00, because of incorrect meter reading. Cary Trustees Upon motion duly made and seconded, it was voted to recommend to Exec.Comm. the Cary Library Trustees, that Selectman Paul W. Marshall be appointed Marshall to the Library Trustee Executive Committee. MBTA Adv.Bd. Upon motion duly made and seconded, it was voted to approve the desig-- ' Eddison nation by Chairman Battin, of Selectman John C. Eddison to the Massachusetts Bay Transit Authority Advisory Board, representing Lexington. MBTA-Alewife Chairman of the Transportation Advisory Committee, Sally Castleman, and Sara Arnold, Lexpress Coordinator, were present for review of draft recommendations to the META regarding MBTA service in Lexington after the opening of the Alewife Station. Mrs. Castleman noted that MBTA and the consulting firm of Cambridge Systematics are currently forming their recommendations, which will be presented in preliminary form to the public in April. The Committee felt that in order to influence the first phase of recommendations, any formal statement of Lexington's needs should be submitted promptly. The requests were listed in a memo dated 3/7/84, as follows: Request more MBTA service on Hartwell Avenue. Request continued service to Arlington Heights. Request a direct line to Alewife Station. Ask about the cost and feasibility of evening service between Lexington Center and Alewife Station (or between Lexington Center and Arlington Heights. Request that the MBTA add service to the South Lexington industrial area (e.g. by the Waltham bus or proposed Concord Alewife bus. ) Request that LEXPRESS be allowed to service Alewife Station. Ask for a response about this request. Request that non-profit carriers, e.g. Share-A-Ride be allowed to service Alewife Station. Ask for a response about this request. Request that the MBTA clarify the conditions under which they will allow private operators to service Alewife Station. Suggest that the MBTA contact the LEXPRESS office when -3- Selectmen's Meeting , (1. March 19, 1984 "'"' they are at the scheduling stage. (Coordinating MBTA buses with LEXPRESS service would be beneficial to the residents) . Mrs. Castleman added that supporting arguments for each request will be included in the final letter to MBTA and Mr. Eddison expressed willingness to work with the Committee in preparation of the detailed letter. Upon motion duly made and seconded, it was voted to approve the recommendations of the Transportation Advisory Committee regarding a statement of Lexington's needs for MBTA service in conjunction with the opening of the Alewife Station. Mrs. Castleman briefly reviewed other information in the memo rela- tive to MBTA service to Lexington residents. Regarding low ridership on the Waltham-Lexington bus, and the possibility for its elimination, it was noted that several mentally retarded adults depend on that bus to get to employment. Mrs. Battin recommended that the Human Services Committee be alerted to this fact. The Transportation Advisory Committee offered its recommendations CommuterBus on the problems which have arisen due to parking related to Commuter Parking Bus service in Lexington:0 1. Disperse cars along Worthen Road, making two bus stops between Waltham Street and Bedford Street, and eliminating the stop at Mer i am Street. 2. Create new parking next to the Hayden property on Worthen Road. 3. Enlarge the existing parking area near the Res on Marrett Road. 4. Determine the feasability of using some portion of the land at the DPW on Bedford Street. 5. Reconsider Lincoln Street field to see if there is any variation of the previous suggestion that would be acceptable. The Committee advised, if daytime use of St. Brigid's lot becomes a reality, it be used as long as available to the Town. Mrs. Castleman offered the assistance of the Committee in continued study of any of the abovelisted sites or others suggested. The Manager will submit his views on the TAC recommendations, and offered to work with the Committee in its explorations. The Chairman read a letter from George Bachrach, Senate Chairman of County Govt the Joint Committee on Counties, informing the Board of a Committee on Charter Counties hearing- on March 20th, on County Government's Charter Reform Reform legislation and inviting representation from Lexington to testify. The Committee's proposed legislation will enable the voters of each county to elect a commission which will make a proposal to the electorate for a new county governmental structure and, if accepted, will allow the county con- 1 -4- (J3 siderable autonomy from the state legislative process. Mrs. Miley, former Selectman and now affiliated with the State government and Selectman McLaughlin, Middlesex County Advisory Board mort designee, recommended Lexington testimony in support of the act which would establish procedures for the adoption of Home Rule Charters by Counties. The Town Manager spoke in favor of the Act, and offered staff representation at the Hearing on March 20. Traffic Rules The Town Manager requested that the Board vote to sign an amendment Harding Rd. to the Traffic Rules & Orders, which would prohibit parking during the morning commuter hours on both sides of Harding Road. The issues of commuter bus related parking had been discussed with residents of Harding Road at a previous meeting, in response to their complaints about obstruct- ion and safety hazards due to the parked cars. Mr. Eddison suggested that this step may result in merely moving the parking problem to an adjacent street, and proposed parking on alternate sides of Harding, or parking on alternate days. The Town Manager, who has explored several options, recommended that, as an interim solution, the parking ban be implemented, since that solution appeared to be supported by the residents. Upon motion duly made and seconded, it was voted to post Harding Road on both sides, from Fuller Road to Williams Street "No Parking from 6:00 a.m. to 10:00 a.m. Monday through Friday. Transfer, Upon motion duly made and seconded, it was voted to approve the Snow Removal request of transfer of $10,000 from the Reserve Fund to Account #5500, Snow Removal, as requested by the Town Manager. " wl Sewer Upon motion duly made and seconded, it was voted to defer payment Deferrment of sewer betterment assessment against property owned by Robert J. and Gartside John H. Gartside 20 Loring Road, and located on Lot 28, Map 41, in the amount of $922.71, until said land or any part thereof is built upon, sold or until the expiration of three years from the date hereof. Attendant The Chairman noted the report by John Oberteuf f er, submitted by the Parking, Center Revitalization Committee on the proposal for attendant parking in Meriam St. the Meriam Street lot. The Town Manager presented the proposal on behalf of the Committee and outlined its features. The lot would be operated by 2 to 2 1/2 uniformed attendants for collection of fees at the exit gate for parking of cars. An automatic ticket machine is proposed. The layout showed an extrance from Meriam Street and an entrance and exit at Depot Square. The lot would operate from 8 a.m. to 6 p.m. Monday through Saturday. At other times, the lot would be open for free parking. It was estimated that 50% to 100% increased capacity would be realized to help meet parking demands in the Center. Mr. Hutchinson asked for authority to seek proposals from parking manage- ment companies for operation of the lot. He outlined initial and ongoing costs for the program totalling $75,000 for the first year, including capital costs of gates. He noted that a balance of $64,722 would remain in the Park-__ ing purposes fund after previously allocated expenditures, and suggested the Town could reduce its allocation of costs for services to get this pro- "" - gram underway. He pointed out that after receipt of proposals, a definitive financial picture could be developed for presentation to Town Meeting. oti. _5_ Selectmen='s Meeting March 19, 1984 Among remarks from the audience, Mr. Domnitz said he believed im-- F.■, plementat ion of the new parking proposal would attract new development, thus leading to an even greater shortage of parking. He advocated passage of Planning Board Articles 16 and 17 to limit expansion and suggested approval of the parking plan conditional on passage of Articles 16 and 17. In response to Mr. Cavatorta, Mrs. Battin assured him that abuttors to the lot will be notified of procedures, if voted. Upon motion duly made and seconded, it was voted to authorize the Town Manager to proceed with invitations for proposals for the attendant parking operation at the Meriam Street lot. Mrs. Battin reported on the position of the Center Revitalization Articles Committee on Planning Board Article 16, provision of parking for new 16 & 17, construction in the Central Business District, and Article 17 , Height C.R.C. Restriction in the Central Business District. The majority of the Committee had voted to oppose Article 16 by a vote of 5 to 3. Mrs. Battin noted the Committee's concerns with addressing problems of parking, traffic, business mix in the Center, obligation to retailers and businesses presently in the Center as well as residents of the Town who have indicated they like the Center as a retail convenience Center to which they can drive and park. She added that the integrity of abutting residential neighborhoods also has to be preserved and protected from increased traffic and overflow parking. She noted that the first concern of Town residents who shop in the Center was lack of parking, and that the adverse effect of that lack was to drive retailers out. She expressed the view of the minority of the Committee in support of the by-law amendment, which she said is intended to maintain and encourage retail activity by making new office space development more difficult. Mr. Sacco spoke on behalf of the majority; opposed to the amendment, and stated their concerns that passage would cap growth in the Center, cause increase in rents and drive out smaller retailers. Mr. Wells agreed that a cap on development would cause a decline in the Center because of need for replacement with new construction with required parking as buildings deteriorate. The majority of the C.R.C. had voted in favor of Article 17 , Height Restriction, by a vote of 4 to 3. Mrs. Battin outlined reasons of the majority for support of the Article who felt that although it could be considered an integral part of the Chamber of Commerce and Planning Board proposals in terms of parking ratio and density of development, it should stand alone because it speaks to the issue of the appearance of the Center with respect to its size, scale, historic ambience and suburban character which the Lexington Center Market Survey showed were valued above all else by residents and which those who voted in favor, felt. the Article would pre- serve. Mr. Sacco said he could support the 30' maximum height proposed, but was in favor of 2 1/2 stories, rather than the 2 story maximum proposed. The Board's position on the two Planning Board articles was con- sidered later in the meeting. -6- LexHAB The Manager requested that the designation of LexHAB as Muzzey Muzzey Adm. Administrator be deferred pending the selection of the first 21 tenants under his jurisdiction as Muzzey Administrator, was completed. Muzzey Land He also asked that the amendment to the Muzzey Land Disposition ••r Dispostion Agreement relating to foreclosure of units in Muzzey School, be taken Agreement up on March 26, following legal conference for resolution of details and preparation of the appropriate document. Traffic Regs. Traffic regulations for banning of parking on Mass. Ave. between Mass.Ave. fr. Hunt and Slocum Road, as discussed on March 12, was again considered. Hunt to A letter from The Children's Center of Lexington, including a petition Slocum signed by 46 parents of students , in opposition to complete prohibition of parking, as stated above, was noted. In the letter, Director Lenox and Board of Directors President France, reiterated Ms. Lenox's statement in favor of the compromise plan, with "windows" at the Mass. Ave. ends of Hunt and Slocum Rds. , as recommended by Mr. Tonaszuck, rather than a total parking ban on Mass. Ave. between those two streets. Mr. Hein, Hunt Road, brought up the hazards and time element involved in exiting Hunt Road for a left turn onto Mass. Ave. , and felt that because of the configuration of Mass. Ave. , the empty spaces to provide a "window" would not be sufficient. He advocated complete banning of parking from Hunt to Slocum Road. Mr. Tonaszuck stated and illustrated on a map, that the five empty spaces would provide an adequate sight line, and suggested that cars could park on the other side of Mass. Ave. and in the Muzzey School lot to make up for the spaces lost. Upon motion duly made and seconded, it was voted that the Traffic Rules and Orders of Lexington be amended as follows: No Parking on the south side of Mass. Avenue from Winthrop Road, 89' easterly No Parking on the south side of Mass. Avenue from Hunt Road 60' westerly Parking Regs. Mr. Tonaszuck again gave his recommendations for parking prohibition Winthrop Rd. on Winthrop Road, as presented on March 12. He recommended extending "no Parking" on the south side for 400 feet from Mass. Ave. He noted that there is an existing ban of parking on the west side for 500 feet. Upon motion duly made and seconded, it was voted that the Traffic Rules and Orders of Lexington be amended as follows: No Parking on the south side of Winthrop Road from Massachusetts Avenue, 397 feet westerly '84 Spring Mr. Eddison referred to the Spring '83 Clean-up Campaign in conjunction Clean-up with Governor Dukakis' Proclamation and request for State-wide participation last year, and noted that it had been an encouraging experience, but had been initiated late in the season. He felt that it could have been even more successful with an earlier start to allow time for organization and publicity. He asked for the Board's reaction to a suggested Clean-up Week from April 23 to April 28 or 29, noting that Town Department Heads are supportive of the concept. He recommended that a group of three be de- signated e-signated to plan and coordinate the effort: a member of the Board of Slectmen, a Conservation Commissioner and one other member. Board members concurred that Mr. Eddison, because of his experience in 1983, be designated, if willing, to take over this project. Mr. Eddison agreed and will return to the Board with his recommendations on time scheduling and composition of the Clean-up Committee. _7_ Selectmen's Meeting � March 19, 1984 With reference to amendment of the Selectmen/Town Manager Act, Set/Town Poo the Town Manager reported that a major issue appears to have develop- Mgr. Act. ed because of differing views on revisions to the Warrant and Budget Revisions Timetable. His recommendations and was that all changes, with the excep- tion of the Timetable revisions be adopted, and that the timing be experimented with next year. An information sheet, dated March 19, 1984, outlining all proposed changes to the Act was reviewed, and proposed revisions in Section 12 and 13, (Budget and Warrant Timetables) , discussed in detail. The Manager noted that the Finance Committees had indicated general Budget willingness to accept the dates for budget procedures as favored by timetable the Selectmen and asked that the Board vote to approve these proposed dates. Upon motion duly made and seconded, it was voted that revisions to Sect ions 12 and 13 of the Selectmen Town Manager Act be proposed as follows: Section 12 Capital requests to Town Manager - September 15 Town Manager submits capital budget - November 15 Selectmen transmit capital budget - December 15 Section 13 Operating budget requests to - At Manager's request Town Manager Town Manager submits operating budget - January 15 Pomo Selectmen transmit operating budget - February 15 The Warrant for the Town Meeting will be mailed at least three weeks before the start of Town Meeting. Mr. Hutchinson noted agreement had been reached that the Budget Timetable should be dealt with in the By-Law and that the Charter should reference this fact. Regarding the language of Section 5 of the Act, the Manager referred to wording change suggested by the Personnel Advisory Board which would allow consideration of individuals with private sector experience as candidates for the position of Town Manager. The Board had agreed that the current wording, with a specific requirement for governmental service, may not be necessary to accomplish the goal of selecting a professional manager. The Manager concurred with this view. Upon motion duly made and seconded, it was voted that revision of Sel/Town Section 5 of the Selectmen/Town Manager Act be proposed as follows: Mgr. Act. " The Selectmen shall appoint, as soon as practicable, Section 5 for a term not to exceed three years, a town Manager, who shall be a professionally qualified person of proven ability who has had substantial involvment with municipal government and is appropriately fitted by education, training, and by previous full-time paid experience in a responsible adminis- trative position to perform the duties of the office." isimm . , -8- „, g- , Cap.Exp.Comm. The Manager reported on the request of the Capital Expenditures budget Committee that all its members be provided with complete copies of the sheets green operating budget request sheets for all departments and agencies, and stated that he had been unwilling to comply with this request. His ..� refusal was based on the toll on staff time for attendance at additional meetings which would undoubtedly result from the Committee's review of the material and he felt it to be a needless duplication of effort for both Finance Committees to go through the same procedures. He also raised the point that the procedure, if implemented, could eventually compromise the way in which the budget is prepared by him. Mr. McCabe, Chairman of the Capital Expense Committee, stated his view that for proper review of the budget by his Committee, all items should be looked at in detail. He pointed out that in some cases, items which should be considered capital expenses are included in expense budgets. He felt that both Finance Committees should have access to operating budget request details, but agreed that one copy would be adequate for the Capital Expenditures Committee. Motion was made and seconded to affirm the Town Manager's position in the matter and it was voted 3 - 0, with Mrs. Battin and Mr. Eddison abstaining, to do so. The Chairman asked for a sense of direction on coming to decisions on positions on Planning Board Article 16 (provision of parking in CBD) , Article 17 (Height Restriction in CBD) and Article 18 (Floor Area Ratio in CR District) . She noted options for taking a stand on the Town Meeting floor or starting dialogue as late as April 2 on the issues. In the ensuing discussion, it appeared that although the Selectmen were in favor of the general thrust of the Planning Articles, final decision on position should be delayed pending opportunity for a more in- �... depth review of information and details on ramifications of the proposals, which at that point had not been made available. There was agreement that to take positions prematurely would be unwise, but that the Planning Board should be given a sense of direction as to the Board's view. Consensus was reached that the Selectmen would work toward passage of the Planning Board Articles, but would proceed to obtain more detailed information and structure before final decisions are made. Exec.Session Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, Mr. Marshall, Mr. Eddison, with the concurrence of the Town Manager, to go into Executive Session for discussion of matters of litigation and of real estate negotiations, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 11:00 p.m. At true record, Attest: (/aWf-21 . f.$ Marion H. Snow Acting Executive Clerk I 4 SELECTMEN'S MEETING March 24, 1984 lomm A meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Saturday, March 24, 1984, at 9:00 a.m. Chairman Battin, Mr. Sacco, Mr. McLaughlin, Mr. Marshall, Nr. Eddison; Mr. Hutchinson, Town Manager and Mrs. Snow, Acting Ex- ecutive Clerk, were present. Mr. Hutchinson presented an overview of FY '85 Budget & Tax Rate FY'85 figures and reviewed with the Board an update of numerical class if ica- Budget tions under FY '85 Personal Services Budget, Expense Budgets, and Review Capital and Articles Requests for FY '85 on a Manager by exception basis. He noted that payroll, including a Public Works settlement (tentative) , is up 3.5%. There is no Fire Contract as yet. In the expense area, he noted an increase of 6.9%, reflecting among other factors the court judgement for school employee Nickerson. In summary of Articles and Capital Improvements, the Manager outlined Capital requests totalling $2,017,000, for Public Works, Equipment, Build- ing, Housing, Land and Recreation projects and noted amounts requested and his recommendation for each item. Regarding Article 60, Lincoln Street Improvement Study, agreement Lincoln St. was reached that the fencing of the track be deferred in favor of support Art. 60 for Lincoln Street. Upon motion duly made and seconded, it was voted to move indefinite postponement of Article 49, Fence Work/Track. Motion was made and seconded to support Article 60, Study of the Lin- coln Street Recreation Area. In discussion which followed, several questions were raised by members regarding content and scope of the proposed Lincoln Street study. It was agreed that a usable development plan, including costs as well as geodetic study, should be included. A projection on DPW costs for development was also requested. Mr. McLaughlin asked for an estimate of time necessary for natural settlement of the land and assurance that the field will be returned to its original condition following testing. Upon amended motion duly made and seconded., it was voted to support Article 60, Lincoln Street Improvement Study, pending response to the aforementioned questions raised. Upon motion duly made and seconded, it was voted to support Article Haz.Househld 67 , Hazardous Household Waste Collection, as proposed by the League of Waste Art.67 Women Voters. Discussion on Article 43, Road Machinery, was discussed. The Manager Road Mach. asked if the Board felt comfortable with his recommendation for $150,000, Art. 43 P,.M. or would prefer to stay with the $175,000 requested. Consensus was reached to support the request for $175,000, with the understanding that the amount may be decreased if so decided in the future. 3b ct Computer Sys. Mr. Hutchinson reported that the Data Processing Committee is in Art. 52 concurrence with $150,000 requested by the Library for Computer and recommended that the Board support Article 52. Mr. McLaughlin, noting other financial decisions pending, felt that the Library Computer system should be considered fairly low in ..w priority at this point. Upon motion duly made and seconded, it was voted to support Article 52, Library Computer System for the present time, subject to further discussion if deemed necessary. Pine Meadows The Town Manager again stated his recommendation in opposition to Acq. Art.59 the Pine Meadow Golf Course acquisition, as proposed under Article 59. He noted that, if decision is made to purchase the land, other options are open, i.e. General Purposes, which would not limit it to con- servation uses. He noted impact on the Town' s debt service and potential impact on operating expenses and pointed out adverse effect on local aid if the golf course should be purchased, as well as effect on the Town's AAA rating if long-term bonding is implemented. He recommended no more than 5-year bonding. He also urged consideration of a referendum under the provisions of Chapter 641 that would allow exemption of the purchase from the limits of Proposition 2 1/2. Mrs. Batt in asked if the Board members had come to any decisions on the proposal. Mr. Eddison, who was in favor of the proposal, noted years of effort of the Conservation Commission to negotiate for the parcel, and moved to support Article 59, conditional upon approval of final purchase conditions. Mr. McLaughlin seconded the motion for purposes of discussion. Appropriations Committee member Michael O'Sullivan reported on his _ Committee's support of the purchase which, he said, would effect rec- ommendations for cuts in the expense and School budgets. He thought the Committee would suggest putting $350,000 on the levy limit and 5-year bonding for the remaining $1,500,000. Mr. Eddison outlined features of the proposal for clarification. Mr. McLaughlin noted that 40 to 50% of the parcel is unbuildable and that the purchase of 9 acres across Rte. 128 could accommodate only one house. He requested answers on how many houses could actually be built on the property. He noted that the Town gives up use of the land for the 50-year period for continued use as a golf course and that he had questions on how the price was arrived at. Mr. Marshall suggested that the presentation of Article 59 might be delayed in the Town Meeting process to allow time for thorough review and consideration. It was agreed that a meeting with the full Conservation Commission or member and the Planning Board will be scheduled for April 10, for further discussion of the proposal in detail. Upon motion duly made and seconded, it was voted to adjourn at 12:00 noon. A true record, Attest: L-Ade rion H. Sno ;4 17< Acting Executive Clerk Imo SELECTMEN'S MEETING March 26, 198 4 A regular meeting of the Board of Selectmen was held in the Select- men's Meeting Roam, Town Office Building, at 7:30 p.m. Chairman Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting. Executive Clerk, were present. Fire Chief John Bergeron introduced Captain Richard Sullivan and Fire Dept. Lt. John Tobias, of the Fire Department who were present for recogni- Promotions tion of their recent promotions. Chief Bergeron explained the process for promotions and the training, testing and experiences involved. Mrs. Sullivan and Mrs. Tobias were asked to present badges to the two Firefighters. The Chief was thanked for sharing the ceremony with the Board and the Lieutenant and Captain, congratulated on their accomplishment. • Mr. Hutchinson brought up two concerns raised by the Selectmen with Fire Dept. regard to Fire Department budget requests for video taping equipment and Budget fire registers, both of which he noted relate to the Board's request for improved productivity. Chief Bergeron spoke of the benefits of the requested video taping equipment to improve capabilities and the training of personnel. The equipment, which would include camera, lights and tripod and other re- po.. lat ed equipment would be used to tape unique training programs, and to film emergencies and the Department' s own programs. The Manager noted that other departments, i.e. Police Department, could use the video camera in conjunction with its own related video equipment. Mr. McLaughlin said he did not oppose on the basis of cost for the camera, but felt that he could not approve the use of Fire Department staff, to act as "camera men" at emergency situations. It was agreed by the Board that. the request for video taping equip- ment would be left in, but the option for reconsideration would be re- served. James Lambie, Chairman of the Board of Health, was present for dis- RDNA Comm. cussion of approaches to the issue of Recombiant DNA Research at the Kennecott Copper Building. He noted that the research is now a permitted use under the aegis of the Board of Health and that no Board of Appeals Special permit is required. He asked if the Selectmen wished to continue with formation of an RDNA Study Committee, or if they preferred to leave the matter under the jurisdiction of the Board of Health. Mr. Hutchinson noted limited response for appointment to a committee, but that the 4 or 5 applicants who have volunteered are highly qualified. He suggested that the Board of Health proceed with formulation of the committee to define issues in question and develop regulations. rI Mr. Lambie, in agreement, noted that the Health Board had already made a preliminary start to decide on strategy and are now exploring various options. He noted need, in light of apprehensions which have 400 been expressed, to develop a structured approach for dealing with the RDNA issue. Upon motion duly made and seconded, it was voted to refer the formation of a Recombinant DNA Study Committee to the Board of Health, with the Committee structure as previously suggested, with recommendations to take advantage of qualifying applications received. Fire Dept. The Board resumed discussion of budget request of the Fire Department, Art. 51 under Article 51, for replacement of Fire Alarm register equipment. The Chief explained the function of Registers upon activation of street boxes and alarm systems in many commercial and public buildings and nursing homes. He noted that the currently used receiving system is over 30 years old and difficult to repair. He outlined benefits of the new solid state equipment requested and asked the Board's support for the $18,000 replacement. Discussion continued on the unresolved issue of removal of "street boxes" in the Town, relative to the need for new receiving equipment. Mr. Hutchinson noted that his recommendations to remove the boxes remain unchanged, but that the Chief has somewhat modified his view and recommends removal by attrition. He suggested that as a new Board, the issue should be looked at. Chief Bergeron gave a rundown on the use of street boxes and the high ratio of false alarms originating from them for the years 1981, 1982 and 1983. It was agreed that decision on the removal issue would be deferred until after Town Meeting. The staff will prepare a report on the "use mola of street boxes" , to include financial implications and safety issues with respect to false alarms. In response to Mr. Sacco, Chief Bergeron stated that there were possible future budget requests relative to the new alarm register but that this year's expense would be a major one. Fire Dept. Chief Bergeron presented his proposal, under Article 5, for acceptance Art. 5 of Chapter 148, Section 26 G of the General Laws, which would require in- stallation of automatic sprinklers in new buildings and additions to ex- isting buildings of more than 7,500 square ft. in floor area. Residential properties, telephone central office equipment and one-story buildings would be excluded from the requirement. The Chief outlined the effectiveness of reducing the likelihood of serious fires, and pointed out that reduced insurance premiums would result in a short pay-back period of the initial investment. He strongly advocated the Town's adoption of the legislation. Fire Buffs' Chief Bergeron requested parking at the Battle Green on July 12, from Conv. approximately 10 a.m. to 12 noon, of Fire equipment to be displayed and Battle Green photographed on the occasion of the International Fire Buffs' Conference. Upon motion duly made and seconded, it was voted to approve the request of Fire Chief Bergeron for use of the Battle Green in connection with activities of the International Fire Buffs' Convention. Selectmen's Meeting March 26, 1984 -3- Upon motion duly made and seconded, it was voted to approve minutes Minutes of Selectmen's Meetings on January 17, and January 19, 1984. Mr. Eddison 1/17 & min abstained from voting. - 1/19/84 The Chairman noted a letter from Joan Halverson, Acting Recreation Recr. Dept. Director, requesting permission to conduct Recreation Opening Day Act- Opening Day ivities, including a parade of youth league members, on Saturday, April 28, from 9:30 a.m. to 11;00 a.m. Ms. Halverson also invited Board members to attend and participate in the parade and ceremonies in the Little League Field. Upon motion duly made and seconded, it was voted to permit the Re-V creation Department to conduct activities, as stated above, on Saturday, April 28, from 9:30 a.m. to 11:00 a.m. Mr. Sacco and Mr. McLaughlin indicated that they would be present for these events. Upon motion duly made and seconded, it was voted to approve applica- Auctioneer tions for Annual Auctioneer Licenses to expire on March 31, 1985, for the Licenses following: Robert N. Cann 5 Castle Road Allen C. Lannom 35 Webster Road William Sennott 10 Doublas Road Mrs. Battin noted the request of the Lexington Elblem Club for ac- Emblem Club knowledgement of the visit to the club of its Supreme President, on the occasion of installation of its slate of officers to be held at the Lexington Lodge of Elks. Upon motion dulymade and seconded, it was voted, in recognition of g the service of the Elks and Elblem Club to the community, that a letter will be sent to the President of the Supreme Emblem Club of the United States, welcoming her to the Town and conveying the good wishes of the Board. Upon motion duly made and seconded, it was voted to reappoint Comptroller Richard M. Perry as Town Comptroller, for a term of office to expire on Reappt. March 31, 1987. Upon motion duly made and seconded, it was voted to approve the request L.W.V. of the League of Women Voters for permission to distribute free Town Meeting Literature Member lists and to sell for the TMMA a booklet, "Town Meeting" in the lobby Cary Hall of Cary Hall on April 2 and April 4. The League's publication "Know Your Town" will also be for sale. Mr. Sacco abstained from voting. Upon motion duly made and seconded, it was voted to approve the request MinuteMen of the Lexington Minute Men, Inc. for use of the Battle Green on Sunday, Battle Green April 1, 1984, from 2:00 p.m. to 4:00 p.m. for rehearsal of the reenactment of the Battle of Lexington, and on Monday, April 16, 1984, to perform the reenactment at 6:00 a.m. Upon motion duly made and seconded, it was voted to defer designation LexHAB of LexHAB as the Muzzey Administrator to April 4. Kirk Noyes and LexHAB ,M•.. will be present at that meeting for discussion of amendments to the Land Disposition Agreement. 11'3 Transfer Upon motion duly made and seconded, it was voted to approve transfer Acct. #1900 from the Reserve Fund of $3,000 to the Selectmen's Election Account #1900, as recommended by the Town Manager. The funds were needed to cover amounts ras0 unbudgeted for postage, printing and Police Details for the 1984 Pre- sidential Primary. Exec.Session Upon motion duly made and seconded, it was voted 4 -- 0 by roll call vote, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison, to go into Executive Session for purposes of discussion of Collective Bargaining Strategy, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:10 p.m. A true record, Attest: 6-7 //0/6 Marion H. Snow Acting Executive Clerk