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HomeMy WebLinkAbout1984-01-BOS-min I SELECTMEN'S MEETING 11-7 A . January 9, 1984 7- A regular meeting of the Board of Selectmen was held in the Select- men's elect- men's Meeting Room, Town Office Building, on Monday, January 9, 1984 at 7:30 p.m. Chairman Politi, Mrs, Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assis- tant to the Town Manager and Mrs. Snow, Acting Executive Clerk, were present. The Chairman called the meeting to order and opened .the hearings for Street subdivision and construction streets for presentation to Town Meeting. hearings He read the list of streets to be considered as follows: Construction Streets Ellis Street Emerald Street Norton Road Sunny Knoll Avenue Tower Road (Locust Street to Independence Avenue) Subdivision Streets Battleview Circle Crest Circle _rms Ingleside Road (Clyde Place to end) Kitson Park Drive -- Mr. Politi opened the hearing on Ellis Street and read the Planning Ellis Street Board report, in favor of the project. Mr. Fields, Town Engineer, outlined the improvements proposed for a distance of 210' at a cost of $65,000, with a betterment return of $5,086.33. Sidewalk would be installed on the south- erly side, with removal of some trees. Land takings would be necessary only for roundings at Oak Street. All abuttors had signed the petition, previous petition having been subrnitfted- ih. 1980. "Richard Enright, 7 Ellis Street, questionned procedures for dealing with the grade of his driveway which would be at variance with the street grade, Mx. Fields responded that the grade of the road would be modified to accommodate his driveway. Mx. Enright said he had initially been in favor, but is now opposed to the project. Mary Enright noted change in the character of the street if the trees are removed and stated her opposition. Edward Lollis, 54 Oak Street, favors the street improvement but could see no advantage to a sidewalk, since school children in the area are bussed. Jane Rabe, 68 Oak Street, agreed with Lollis' view and requested modi- fication to waive the need for sidewalks. Edward Rabe suggested a narrower, one-way street to preserve the charac- ter of the street. Linda Cormier, 6 Ellis Street, asked if the improvement plan would impact her front stairs which are near the road edge now. Mr. Field responded { that the stairs would have to be temporarily removed, and replaced at Town expense if the plan is approved. -2- J fr, r I/1 No one else speaking in favor or in opposition, the Chairman declared the hearing on Ellis Street closed. suit was Mr.. Politi read the report Emerald The hearing on Emerald Streetopened. Street of the Planning Board in opposition to the project because of its status as "paper right-of-way" and because developable lots would be opened up at the expense of the Town. The Planning Board also noted a matter of dumping of illegal fill in the "paper right-of-way", which has not been resolved. Mr. Field showed a slide of Emerald Street and reported that construc- tion is proposed for a distance of 490' , with a 40' layout and 24' paving. Sidewalk would installed on the southerly side with land takings only for roundings. Seven out of the eight abuttors had signed the petition. Con- struction costs would total $90,000 with a betterment return of $16,549.76 . In response to the questionnaire sent to abuttors, four were in favor and one opposed. Previous petitions had been submitted in 1973, 1975, 1976, 1980 and 1982. Mr. Politi read a letter from Stanley E. Toye, Precinct 8 Town Meet- ing Member, in support of the project and noted his suggestions for three alternative construction plans . Catherine Molle, 24 Bellflower Street, stated that Emerald Street had been a travelled way, plowed by the Town, until it was made unpassable by action of the Town in conjunction with sewer construction in 1975. She noted that its designation as "paper" has been only for the past two years and claimed that petitions have been submitted more frequently than the five times stated. . Dennis Santucci, 16 Bellflower Street, expressed his opposition and • residents.idents. Mr.. Santucci distributed a petition so stating signed by 20 e claimed that Emerald Street in the "paper" street section which abuts his fro property, had been a wooded area and strictly unpassable until last summer when a strip was bulldozed in conjunction with the McSweeney lot develop- ment. The petitioners claim that the construction of Emerald Street would upset a natural setting in their neighborhood and would create in uneces- sary annoyance. He further stated that the proposal is opposed by a major- ity ajor-- ity of the neighborhood and would use Town money to open land for addition al development. Ownership of undevloped land on Emerald Street will be researched by the Town Manager. Benjamin Golini, Precinct 8 Town Meeting Member, noted that since 1955 or 1956, Emerald Street has been passable and noted that Asbury Street is also unpaved. He questioned the need to build a minor street to standards imposed on highly travelled streets,. Mr. Kouyoumjian, 24 Hamblen Street, noted extensive work needed to re- move ledge and questioned Town expenditure for an additional access when accesses now exist. He also claimed the "paper" street had previously been plowed. Mr. Eddison asked if the proposed street accesptance criteria had been applied to this year's list of streets. Mr. Politi said the Board had applied the criteria as guidelines only as a means of gaining input and experience with the new policy before the actual vote to accept it. The Town Manager had also applied the new criteria and, on that basis, has recommended only one street for acceptance - Sunny Knoll Avenue. No one else speaking in favor or in opposition, the Chairman declared the hearing on Emerald Street closed. void Selectmen's Meeting January 9, 1984 -3- swim The Chairman opened the hearing on Norton Road, and noted the Planning Norton Road Board'`s position in opposition to its acceptance. The Planning Board did not favor expenditure of money on the street since it does not meet criteria for upgrading and felt that other streets are more worthy of upgrading. Difficulties in laying out a turnaround at the end of the street were noted. The Board, however, pointed out improved access to Great Meadows for fire vehicles. Mr. Fields showed a slide of the street and reported that it would be paved at a width of 24' for a distance of 280' . Sidewalk would be installed on the northerly side, with no land takings involved. Of the nine abuttors, nine had signed the petition. The cost for the project would be $35,000, with a betterment return of $13,919.22. Questionnaires returned showed five abuttors in favor and one opposed. There have been no previous petitions . Mr. Politi noted that the Board had been initially contacted on two issues regarding Norton Road: lack of snow plowing because of road conditions and mail delivery problems. Mr. Michelson advocated that if Norton Road is to be accepted, sidewalk should be deleted as an economic factor. In answer to Mr. Michelson's question about lack of turnaround at the end of the dead end street, Mr. Tonaszuck responded that the Town tries to avoid land takings. It was noted that turnaround would not be required on Norton Street as it is in new developments. Mr. Politi pointed out that the mail delivery problems on Norton Road are being explored with the Postal Authorities and that wet weather conditions ram had precluded plowing in the last snow storm because damage would have been done to theP lows. No one else speaking in favor or in opposition, the Chairman declared the hearing on Norton Road closed. The Chairman opened the hearing on Sunny Knoll Avenue and noted strong Sunny Knoll Planning Board support of the project as a connector from Bedford Street to Avenue Reed Street. Mr. Fields gave a slide presentation of the roadway and re- ported that it would be constructed for a distance of 609' with a 40 ' layout and 24 ' pavement. Sidewalk would be installed on the southerly side, with land takings only for roundings. Cost for construction is projected at -4 $91,000, with a betterment return of $17,875.38. Of the six questionnaires returned, five were in favor and one opposed. Previous petitions have been submitted in 1978, 1979, 1980 and 1982. Question was raised concerning the undeveloped parcel on Sunny Knoll. The Town Manager will report on the potential for creating more than one buildable lot from this parcel. Mrs . Nichols, Planning Board, stated that improvement to traffic circu- lation in the area warrants the road improvement even though some of the frontage land is undeveloped. Mrs. Ward, 15 Robinson Road, asked if the hazards and traffic impact at the intersection of Bedford and Reed Streets had been considered. Mr. Fields responded that more weight had been given to favorable results regarding circulation. Mr. Angelo, 3 Sunny Knoll Avenue, asked if thought had been given to correction of existing drainage problems on the road. Mr. Fields said that the road would be designed for positive drainage. -4- Mrs. 4- Mrs. ors illo, 5 Sunny Knoll Avenue, said she recalled the street being paved 35 years ago and that the paving had disintegrated and had disappeared. She questioned payment of betterments by former residents and whether they must be paid again. Mr. Fields said there was no record of Town construc- tion of Sunny Knoll, nor any previous assessment of betterments. wow Jeff Bentley, 45 Reed Street, brought up concerns about safety hazards created and advocated no left turn from Sunny Knoll onto Bedford Street. He felt that exiting at Reed Street at the drugstore would be safer. No one else speaking in favor or in opposition, Mr. Politi declared the hearing on Sunny Knoll Avenue closed. Tower Road The Chairman opened the hearing on Tower Road and read the Planning Board's recommendation as follows: "Tower Road is a worthwhile candidate for acceptance. It may direct more neighborhood traffic to Locust Avenue which intersects with Mass . Avenue at a signalized intersection. That may result in less traffic using Independence Avenue". Mr. Politi noted receipt of eight letters from residents opposed to the project. Mr. Fields showed slides of Tower Road and reported that it would be con- structed on- structed from Locust Street to Independence Avenue, a distance of 575 fee t with a 40' layout and pavement of 24' width. Sidewalk would be installed on the westerly side, with land takings for roundings only. He noted that of the 13 abu ttors, 4 had signed the the petition. Of questionnaires returned, four were in favor and eight opposed. Construction costs totalled $100,000, with A betterment return of $21,639.63. Previous petitions for Tower Road acceptance have been made in 1978, 1979 , 1980 and 1982. Arthur Miller, 27 Independence Avenue, questioned why Tower Road was being considered by the Board in the face of opposition of the majority of neighbors . Mrs . Nichols suggested the other section of Tower Road, which is in poorer condition, would be a more appropriate candidate for acceptance. Mr . Tonaszuck %mood said that it would be included and classified on the forthcoming unaccepted street priority list. Wayne Lees, 29 Tower Road, noted the wishes of the majority of residents to keep the street as it is with no increased traffic. He noted the projected costs for construction and said that the neighbors could maintain the street for less than the betterments which would be assessed. He asked for deletion of Tower Road from the list of streets submitted for acceptance. No one else speaking in favor or in opposition, the Chairman declared the hearing on Tower Road closed. Blossom- The Chairman opened the hearings on the four subdivision streets proposed crest Cir. for acceptance: Blossomcrest Circle, Crest Circle, Ingleside Road and Kitson Crest Cir. Park Drive, and read the Planning Board's report and recommendations, in favor Kitson Pk. of laying out the four subidivision streets. Drive There being no one else speaking in favor or in opposition, the Chairman Ingleside declared the hearings on Blossomcrest Circle, Crest Circle, Ingleside Road and Road Kitson Park Drive closed. Dr. Fitzgerald, Superintendent-Director of the Minuteman Regional Vocation- VoTech al Technical School, Mr. Jackson, Minuteman VoTech School Committee, Mr. Hotel/ Crafts, Food Services Director, and Judith Uhrig, Lexington Planning Board Conf.Ctr. and Lexington repreaentative, VoTech Advisory Committee, were present for discussion and review of the School's exploration of the concept of a Hotel/ .- wad Selectmen's Meeting January 9, 1984 5- 0111.11 Conference Center Project to provide training opportunities for its students. Dr. Fitzgerald reviewed a summary sheet of hotel proposals received from Howard Johnson's and from Inncorp. and pointed out features of each with regard to space needed, financing, curriculum, lease terms, income to Minuteman, payments in leiu of taxes to Lexington, schedule for construction, and noted two alternatives for development: on campus or off-campus. He pointed out transportation problems involved for students in the case of an off-campus development. He outlined his procedural suggestions to the advisory committee, which will give its recommendations on whether the Vo Tech School Committee should pursue the project, and with which of the afore- mentioned firms, in February, 1984. Dr. Fitzgerald pointed out that the school-constructed center would not be officially subject to Town zoning regulations, however the business/ school joint project would face a less clear zoning context which would be thoroughly explored if that option is approved by the VoTech School Committee. Regarding traffic problems generated by the hotel option, Dr. Fitzgerald noted other such operations in the area have not aggravated traffic problems on Rte 2A, since related traffic activity would not be concentrated at peak a.m. and p.m. hours as with industry in the locality. Dr. Fitzgerald stressed the benefits to be realized by students in such a training program and invited all who wish to join in the planning process to do so. �••. Mrs. Uhrig noted concerns of the Planning Board regarding the zoning question and traffic considerations and that the proposal raises many issues that need more thought. She said the Planning Board had understood that a rezoning from residential to commercial would be sought. Dr Fitzgerald responded that any necessary steps to comply would be taken when the re- quirement is ascertained. Regarding traffic considerations, he noted a 1978 traffic study pre- pared for the School which would be duplicated if requested. He noted the additional exit from the site and its potential for other traffic patterns, as has been demonstrated at heavily attended school events, would be asked for projections on generation of traffic. Mrs. Battin felt that any such traffic information should be included in the HATS Traffic Study, now being developed. Dr. Fitzgerald expressed willingness to cooperate in the matter, but had thought that aspect had been covered through Lincoln contacts. Mr. McLaughlin questioned the additional traffic generated by a hotel plus conference center and pointed out that his initial impression had been that only a hotel was being proposed. Dr. Fitzgerald did not view the additional function as presenting traffic difficulties and said that similar operations are being handled at this time with no problem. In response to Mrs. Battin, Dr. Fitzgerald said conference/hotel traffic would be regulated so as not to coincide with existing peak hour commuter traffic on Rte 2A. and school buses. Regarding off-campus training at existing hotels, Mr. Fitzgerald said �►- that very little support had been demonstrated by other hotels in the area -6- regarding transportation of students for on-the-job training-at their operations. Mr. Crafts noted related areas of training which would be the result of the proposed project, such as carpentry, electrical work and other skills which would be called for and be of benefit throughout the school "m. and would involve up to 50% of the student population. In response to the point brought up by Mrs. Battin concerning service and handling of alcohol on the school premises, at a proposed cocktail lounge, not allowed in Lexington, Dr. Fitzgerald said that the use of the Lexington site was chosen because of its appropriateness, not because liquor licenses for restaurants are available in the Town. He noted that by State stature, service of liquor is allowed in schools, but as a matter of policy students have not been allowd to cater affairs where alcohol is served. Mrs. Battin asked for clarification on this issue and Town Counsel will investigate. Mr. McLaughlin asked how many students are currently employed at the Sheraton/Lexington Inn. Mr. Crafts replied that at present an average of 5 are employed, and that at the time of the last year's fire at the Inn, all meals for functions were catered by the School. Regarding Mr. McLaughlin's question about declining school popula- tion, Dr. Fitzgerald said that this year, for the first time, there had been a decline of 1.7%. He felt that attractive and exciting proposals, such as the hotel/conference center, would draw students and that the school would be able to maintain its present level of enrollment. Mr. Politi emphasized that need for coordination of the planning process at all stages with the Planning Board, Board of Selectmen and other Town agencies and urged Schocl representatives to return for further dis- cussions as the process continues. 11400 Overview The Capital Expenditures Committee, Appropriations Committee and FY'85 School Committee were represented for presentation of the Town Manager's Budget overview of Fiscal Year '85 Budget recommendations. Mr. Hutchinson, in his introduction, stated that the proposed budget is in compliance with the statutory guidelines of Pro. 2 1/2 and maintains essential services within the community. The decoument is predicated on a strong economy and accomplishing projects during the coming fiscal period that may not be economically possible in subsequent years. He pointed out that the budget does assume a number of alternative options for consideration of the Board, but noted his strong recommendations in favor of a sewer use charge averaging $50/per household, per year to meet anticipated increases in the MDC sewer assessment. He saw no need to increase water rates although increased MDC assessments are expected in that area also. He noted that, with the slight increase in the tax rate, combined with the sewer user fee, the first year impact on homehowners with an assessment of $100,000, would be $100.00. He recommended deferral or deletion of a number of proposed programs and noted that he had made no provision for new land purchases by the Conservation Commission. Consistent with the goals of the Selectmen, provision for maintenance Selectmen's Meeting January 9, 1984 -7- of essential services will be provided, as well as a commitment to re- solution of infrastructure problems such as sewer, water and road construc- tion. Monies have been provided for upgrading the Town's data processing capacity, particularly relating to the financial system. A report from the Data Processing Committee with its recommendations for alternates is expected shortly. Monies were not provided for collective bargaining settlements with the Lexington Education Association, Public Works Union and the Fire Union as contract negotiations are in progress with those groups, with a contract not yet concluded, for the current fiscal year with the Fire Union. The demand on Free Cash has been lessened in order to provide for potential support for these agreements. The manager noted that the current budget is $38,803.778 including State and County charges and is supported by $10.8 million in non-property tax revenue and $28,022,798 property taxes. A levy limit growth of approx- imately $1..5million based upon 2 1/2% of the current levy of $700,569 has been assumed, plus $375,000 from anticipated new construction as well as an additional $400,000 made available because of not taxing to $200,000 in MDC sewer and water charges, pension cost increases of $158,278 and health care increases of $293,000 for a total of $645,278. This figure did not include anticipated increases in the school and Town payrolls. He recommended an amount of $1,674,000 in response to Article and Capital requests received, which had totalled over $3.1 million. A summary of requests submitted and the Town Manager's recommendations were briefly reviewed: FY85 requests including Town and education, totalling $37,065,628 with a recommendation by the Manager for a total of $35,619,078, plus State/County Assessment, Offsets and Assessments and Overlay and Judgments for a gross total to be raised by taxes of $41,215,628. Under the Town Manager's recommendations, the gross amount to be raised was $39,769,078. After subtracting estimated Cherry sheet and local receipts and use of availabe funds, the net amount to be raised by taxes was $30,950,246 or under the Manager's recommendations $29,493,696. Mr. Hutchinson noted a 2.5% increase over last year's budget, ex- clusive of unsettle wage agreements, and a 5.2% increase over last year's levy. Municipal spending for Town and School, including Minuteman Vocational, would be increased by 2.7% exclusinve of contract settlements. The Manager reported that the School Department budget shows and in- crease of .4%, exclusive of some contract settlements. He noted that although no schools are proposed for closing this year, because of a pro- jected decrease in student population in the next five years, it appears thatthere will be the opportunity for additional school closings now or in the future. He also reported that there was a decrease in students being served at the Minuteman Vocational school, and that the assessment anticipated is $348,183 for 93 Students or $3,744 per student. Regarding the tax rate, he projected the residential rate at $20.36 and the commercial rate at $29.75 to support the budget. In addition to new construction growth, Mr. Hutchinson assumed additional State Aid of $147,000 as well as $400,000 growth in the levy �■• because of not taxing to the full 2 1/2% last year. Federal Revenue -8- Sharing 8-Sharing has been reenacted by the Congress and he assumed $460,000 for that purpose. Regarding the new sewer use charge, he projected revenue of over $200,000, with the first payment scheduled for January 1985. Mr. Hutchinson outlined options for the Board's consideration during ,.••• the detailed review of the proposed budget during the coming month. He concluded that the picture continues to be more complicated as the Town approaches the outlying years under Propostion 2 1/2. He felt the budget provides for an increased commitment to productivity improvements and maintenance of the infrastructure as well as of day to day ser- vices. He noted that priority setting will continue to have to be the order of the day as well as looking at alternative revenue sources such as those indicated in the Alternative Revenue Committee Report. Mr. Dailey, Chairman of the Appropriations Committee expressed con- cern regarding the implementation of the user charge fee and urged a close look at collective bargaining procededures, so as to more effec- tively hand negatiations. He urged increased dialogue between the School Department and the Town. Mr. McCabe, Chairman of the Capital Expenditures Committee, shared concerns expressed with regard to streets being proposed for acceptance. He looks forward to renewed cooperation among the Board of Selectmen, Appropriation and Capital Expenditures Committees. Mr. Clough, Chairman of the School Committee, expressed the appreciation of his committee for the strong fiscal position of the Town, noting that in other communities school systems are suffering. Meeting Mr. Hutchinson proposed a meeting schedule to accommodate further Schedule review and discussion of the budget; January 11, January 17, January 19, January 23, January 25, January 28, and January 30. He suggested that the meeting on Saturday, January 28, be scheduled for 9 a.m. The Board con- curred with the Manager's suggestion. Traffic The Board reviewed the report of the Traffic Safety Advisory item Committee on the request by Mrs. Danielle Stewart for installation of Stewart "negative speed bumps" on Revere Street as a deterrent to speeding. Revere St. Upon motion duly made and seconded, it was voted to accept the re- commendation of the Traffic Safety Advisory Committe to deny Mrs. Stewart's request for installation of negative speed bumps on Revere Street, based on the ramifications of placing such obstructions or depressions on public ways. The Police Department will be asked to increase enforcement on Revere Street, as manpower permits. Traffic The Board reviewed the report of the Traffic Safety Committee on the item request of Robert ossman, Wachusett Drive Association, for installation of 0ssman, abarrieras a safety measure at the end of Wachusett Drive and of a Wachusett sign warning that Wachusett Drive is not a through street. Drive The report pointed out that Wachusett Drive is an unaccepted street and, as such the Town is not in a position to provide barricades or warning signs as requested. The committee pointed out that residents could under- take such installations they feel are warranted. Selectmen's Meeting January 9, 1984 I 9_ The Committee was unaware of the circumstances involved in a barricade which Mr. Ossman said was installed by the Town on Outlook Drive, also unaccepted. If its advice had been sought in that instance, it would have recommended denial. The Committee considered that the 12-16 foot pavement on Wachusett Drive to be of inadequate width for 2-way traffic and advised consideration of the neighborhood of improvement of the geometry of the road. Upon motion duly made and seconded, it was-voted to accept the re- commendations of the Traffic Safety Advisory Committee to deny the re- quest of the Wachusett Drive Association for installation of barricade and warning signs at Wachusett Drive. The Board reviewed the Traffic Safety Advisory Committee's report Traffic on the request of Karen Savage, 91 Grove Street, for installation of a item - "Stop" sign on Robinson Road at Grove Street. Savage, Upon motion duly made and seconded, it was voted to accept the re- Robinson Rd. commendations of the Traffic Safety Advisory Committee for installation of a "Stop" sign on Robinson Road, at Grove Street. The Board reviewed the report of the T.S.A.C. on the request of Traffic iter Bigelow Moore, for installation of a "Sound Horn" advisory sign on Depot Moore - Place at Meriam Street. The committee saw merit in Mr. Moore's sug- Depot Place gestion and recommended that such a sign be installed. Mr. McLaughlin questioned whether that intersection had proven to be a trouble spot and Dr. Clarke, T.S.A.C. said there had been no reports on Polk accidents. Mr. McLaughlin raised the point that the sound impact of repeated horn blowing might prove to be troublesome to the offices abutting the end of Depot Place. Dr. Clarke offered to investigate that concern. Upon motion duly made and seconded, it was voted to table action on Mr. Moore's request, pending report by Dr. Clarke. Upon motion duly made and seconded, it was voted to ratify the poll 1-day Liquor vote of December 28, 1983 to approve a 1-day liquor license issued to St. Lic.St.Brigi( Brigid's Parish for a New Year's Eve party on December 31, 1983. Upon motion duly made and seconded, it was voted to ratify the poll Extension of vote of December 20, 1983, to approve the request for extension of hours hours to 1:30 a.m. on December 31, 1983, for the Versailles Restaurant. Versailles Upon motion duly made and seconded, it was voted to authorize Tringale - Selectman Sacco to act on behalf of the Board as he deems necessary at Dog complain the January 4th. Hearing in the Concord District Court on the appeal of Vincent Tringale regarding the order of the Selectmen that 1s dog be re- moved from the limits of the Town. Upon motion duly made and seconded, it was voted to commit and abate Abatement sewer charge for Lot 53, Map 29 on Pearl Street, as recommended by Sewer ch. Francis X. Fields, Town Engineer. Pearl Street The Board concurred with Mr. McLaughlin's suggestion that appointment Franklin Sch membership to the Franklin School Conversion Committee be deferred to Conv.. Comm. / -10- January 17. A revised list of applicants will be submitted. Franklin Sch. Upon motion duly made and seconded, it was voted to approve the Conv.Comm. draft charge, to the Franklin School Conversion Committee prepared by Charge the Town Manager as follows: ""'"r' The Committee shall prepare and review specifications for receipt of proposals for the purpose of sale, transfer, lease, or other appro- priate use of the Franklin School. Such review shall include but not be limited to consideration of the following Town priorities: 1) Tax stability 2) Neighborhood compatibility 3) Environmental compatibility Recommendations for use of such facility shall be submitted no later than November 16, 1984. Appropriate hearing dates shall be coordinated with the Board of Selectmen, Planning Board and other appropriate agencies. All appropriate hearings shall be completed prior to the start of the 1985 Town Meeting. Upon motion duly made and seconded, it was voted to accept the re- commendations of the Town Celebrations Committee that the Council of Minutemen be allowed to conduct their march through Town in conjunction with the reenactment of the retreat of the British on April 15. 400 Celebra- Upon motion duly made and it was voted to approve the request of the tions Comm. Town Celebrations Committee for use of Cary Memorial Hall on May 17, 1984, requests for the U. S. Air Force Academy Band concert scheduled for that evening, to be coordinated with the appropriate agencies. Appt.Spec. Upon motion duly made and seconded, it was voted, as requested by the Employees Town Manager, to designate members of the following committees as special municipal employees under the Conflict of Interest law in addition to those specified on April 24, 1963 and April 29, 1964; Lexington Forum on Aging and advisory board Lexington Arts Council Advisory Committee on Cable Television Center Revitalization Committee and subcommittees Energy Conservation Committee Fair Housing Committee Garrity House Committee Hanscom Area Traffic Committee Hanscom Field Commission Director of Guides Human Services Committee and Enablement Subcommittee Metropolitan State Hospital Land Task Force Minuteman Commuter Bikeway Committee Personnel Advisory Board Selectmen/Town Manager Act Review Committee Lexington Housing Assistance Board Town Report Committee Traffic Safety Advisory Committee Transportation Advisory Aommittee !/ -11- Accessory Apartments Committee mink Adams School Conversion Committee Advisory Committee for Alternative Tax Revenues By-Laws Committee (authorized by Town Meeting; appointed by Selectmen) Community Health Committee Energy Conservation Committee Muzzey School Conversion Committee Regional Refuse Disposal Planning Committee Regional School District Committee Council on Aging Civil Defense Plan Study Committee Conservation Committee Data Processing Advisory Task Force Historical Commission Lex-Recycle Committee Local Building Code Board of Appeals Permanent Building Committee Recreation Committee (subcommittes only) Tax Policy Committee Westview Cemetery Development Committee Youth Committee and subcommittee Part-time employees to be designated "special municipal employees": Census Coordinator Census takers Desk attendants Assistant dog officer Recreation clerk Recreation custodian Head lifeguard Senior lifeguard Junior lifeguard Gate attendent Pool manager Swim aide Swim coach Diving coach Tennis supervisor Tennis leader Tennis sign-in Tennis booth Tennis clerk Soccer supervisor Soccer aide Gym attendent Morning Field House supervisor Special needs supervisor Special needs leader Special events aide Summer laborer Management intern Planning intern Summer clerk -12- USA Today Upon motion duly made and seconded, it was voted to defer action Regs. on proposed amendment to the Traffic Rules and Orders regarding re- gulation of newspaper vending stands to January 17, 1984. Traffic Mr. Tonaszuck reviewed proposed amendments to the Traffic Rules %Nor items, and Orders as recommended by the Center Revitalization Committee. CRC recom- #1. The committee recommended replacing 15 2-hour parking meters in mendations the Edison Way Parking lot with 15 10-hour meters at a cost of $900.00 to resolve the need for long term parking and generate more revenue for the Town, by providing a better balance of long-term parking vs. short term parking. #2. The Committee proposed a regulation to provide ten 10-hour meters on Muzzey Street from Forest Street to Park Drive on the westerly side. There are no residential properties that front on this section of the street. #3. The committee proposed extension of the "no parking" regulation on the East side of Winthrop Road to Vine Brook Road in addition to the existing prohibition of parking for 300' from Mass. Avenue. Mr. Tonaszuck noted that vehicles do parking on Winthrop Road in that area and due to the roadway width and geometry and unsafe conditions now exists. Mr. McLaughlin raised questionas to the necessity for a 300' ban and suggested a 50' "no parking regulation. The Board concurred with Mr. McLaughlin's suggestion to defer decision pending a meeting with resi- dents for their input. #4. The Committee recommended deleting the reserved permit parking area in the Meriam Street lot and opening the entire lot to ticket and seasonal permit passes to allow maximum utilization of the lot which now has a vacancy rate of 26 - 28 spaces. Permit holders would not be guaran- teed a space as they would be on a first come-first served basis. Mr. ,0100 Tonaszuck said the proposal would allow maximum use of the parking inven- tory at a vital location. It was agreed to defer decision on this recommendation pending notifi- cation of current permit holders to gain their input. The C.R.C. will ex- plore Mr. McLaughlin's suggestion for a possible rate increase for permits. #5. The Committee proposed limited parking from the Baptist Church on Mass. Avenue (south side) to Slocum Road. This regulation had been pre- viously adopted but never implemented. The regulation prohibits parking from 6 a.m. to 10 a.m. and allows 2-hour parking from 10 a.m. to 6 p.m. Mr. Tonaszuck noted that the all-day parking of cars creates a hazardous sight problem for vehicles exiting Slocum Road, Hunt Road and Winthrop Road. Mr. McLaughlin questioned the necessity for the ban and requested that as with Item #3, more information on its need be supplied. It was agreed that parkers in that location, as well as residents of Slocum, Hunt and Winthrop Roads, will be invited for further discussion and input prior to decision on the proposal. Upon motion duly made and seconded, it was voted to adopt the recommen- dation of the Center Revitalization Committee to increase the number of ten- hour parking meters from ten to twenty five, and reducing the number of two- hour meters by fifteen. Upon motion duly made and seconded, it was voted to adopt the recommenda- tion of the Center Revitalization Committee for installation of ten 10-hour parking meters on the westerly side of Muzzey Street from Forest Street to Park Drive. 2 - 13 - Selectmen's Meeting January 9, 1984 At 10:55 p.m. , upon motion duly made and seconded, it was voted 4-0 by Exec.Sess, roll call vote, Mr. Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, to go into Executive Session for discussion of matters involved with collective bargaining, with no intention to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 11:00 p.m. A true record, Attest: /1 � /1(14Ali1/4 "/(S a. w tActing Executive Clerk SELECTMEN'S MEETING Pirah ()1\ (AV\ )N ,N6 January 11, 1984 A meeting of the Board of Selectmen was held in Room G-15, Town Office Building, on Wednesday, January 11, 1984, at 7:30 p.m. Chairman Politi, Mrs. Battin Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk, were present. The Town Manager explained the purpose of the meeting to review FY'85 budget requests of the Fire, Police, Public Works and Engineering Departments. Police Chief Furdon was present to outline his Personal Services Police Dept. and Expense budget requests under Accounts 3800, 3900, 3760 and 3770 Budget and to provide justification information for any increases. He gave a status report on goals of 1983/84 and ol,tlined the department's goals for the coming fiscal year. L Fire Chief Bergeron presented budget requests of the Fire Department Fire Dept. under Personal Services Accounts 4110 and 4120 and Expense Accounts 4159 Budget and 4350 and gave rationale for increases. He reported on his departments goals for 1984/85. Mr. Tonaszuck, Director of Public Works and Engineering and Mr. Fields, DPW/ Town Engineer, were present to review Personal Service and Expense Engineering Budget requests for Accounts 4900 through 6800 for all departments. Progress with 1983/84 goals of the Department of Public Works and Engineering Division were recapped and the goals for the coming fiscal period given. Upon motion duly made and seconded, it was voted to adjourn at 10:00 p.m. A true record, Attest: 1/lakni VI-6(AC 1 � ' Acting Executive Clerk SELECTMEN'S MEETING PIC 13\ January 17, 1984 9 A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building on Monday, January 17, 1984, at 7:30 p.m. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk, were present. The Chairman noted a report from Eric Clarke, T.S.A.C. as requested Traffic iter by the Board, relative to the request of Bigelow Moore, for a "sound Moore - horn" sign at Depot Place and Meriam Street. Dr. Clarke reported that Depot Place his interviews with abuttors had revealed no oppostion with respect to noise impact and were in favor of the installation on the basis of safety. Upon motion duly made and seconded, it was voted to accept the re- commendations of the Traffic Safety Advisory Committee to approve the re- quest of Bigelow Moore for installation of a "Sound Horn" sign at the intersection of Meriam Street and Depot Place. Regarding the appointments to the Franklin School Conversion Com- Franklin mittee, Mr. McLaughlin noted nomination by the Planning Board of its School samil chairman, Jacquelyn Smith, as its representative, and reviewed his sug- Conv.Comm. gested list of candidates, and he moved nomination of the entire slate as proposed. Upon motion duly made and seconded, it was voted to appoint the following to the Franklin School Conversion Committee: John F. McLaughlin 64 Baskin Road Jacquelyn R. Smith 4 Clematis Road Francis P. McCarron 95 Blossomcrest Road John P. Carroll 31 Allen Street Thomas E. Shaw 25 Lois Lane Bessie R. Exekiel 75 Allen Street Marshall J. Derby 23 Suzanne Road Robert N. Foster 5 Summit Road Howard A. Reynolds 14 Valley Road Upon motion duly made and seconded, it was voted to approve appli- 1-day Auc . cations for one-day Auctioneer Licenses for the Church of Our Redeemer licenses Auction on March 17, 1984, for the following: John P. Streit, Jr. 5 Harrington Road Roberta J. Cochran 10 Banks Avenue Donald E. Burke 120 Simonds Road Upon motion duly made and seconded, it was voted to approve the Minutes ism minutes of the Selectmen's Meeting of November 12, 1984. 11/12/83 f f 2- Town Mgr.Act The Board concurred with Mr. Hutchinson's proposal that a meeting changes be scheduled with interested parties and all Boards and Agencies at the January 30 meeting, for input on proposed language changes in the Selectmen/Town Manager Act. Imo Transfer Upon motion duly made and seconded, it was voted to approve the Art. 21 Article 21 transfers necessary to implement the approved salary plan and bargaining settlements in the amount of $227,495. Mr. Hutchinson noted that that amount should be adequate to cover the Fire Department contract, not yet settled, and to deal with any unexpected problems. Newspaper The Town Manager reviewed a proposed amendment to the Traffic Rules Vending Regs and Orders, as suggested by Town Counsel, to deal with the regulation of newspaper vending stands. He noted that if the proposed regulation meets with the Board's approval, it would subsequently be reviewed for approval by the State D.P.W. , before going into effect. Upon motion duly made and seconded, it was voted that the Traffic Rules and Orders be amended as follows: By adding to Article I, Definitions, the following: Newsrack, Newsbox - Any device used for the distribution of printed matter; And by adding the following: ARTICLE XI: Regulation of Newsboxes/Newsracks. No newsracks or newsboxes may be placed on Public sidewalks in a manner that unreasonably restricts or interferes with predestrain traffic or which constitute a threat to safe passage of pedestrians or motor vehicles. Newsracks or newsboxes which constitute such a threat to public safety and welfare may be removed after notice to the owner and public hearing before the Board of Selectmen. Sidewalk In response to a letter from a Citizen of Stratham Road, her clearing complaints regarding the impassability of uncleared Sidewalks and her suggestion that residential abuttors be considered responsible for snow shoveling, the Town Manager suggested that although this requirement does not appear in the Town By-Laws, publicity emphasizing cooperation of residents and alerting them to the availability of sand supplies at the DPW barn could help alleviate the problem for now. He suggested that the Board consider whether this responsibility whould be passed to the community. Muzzey - Mr. Hutchinson reported on progress with tenant selection for tenant Town owned units at the Muzzey School. He noted that 17 tenants, com- selection prised of a wide range of individuals, had been chosen and that the remaining 4 will be selected shortly. He noted the cooperation of LexHAB in the process and expressed assurance that it will go forward with a minimum of controversy. Local Aid Mr. Hutchinson reported that the Mass Municipal Association has Imo 1 - 3- Pa, Selectmen's Meeting January 17, 1984 endorsed in principle the components of the local aid formula with the understanding that certain aspects of the formula will be refined and the Administration is willing to work with municipalities on the matter. He recommended that it may not be in the best interest of the Town to pursue separate formulas for this region as it would result in competi- tion among municipalities and not getting a proposal which would pro- vide an additional aid for Lexington. He forecast approximately $145,000 additional for the Town this year and added that notice of actual dollars under the Administration's formula should be received during the next week and,if the formula can be expedited, the Cherry Sheets should be received in March or April. Senator Richard Kraus was present to request the Board's consider- Sen. Kraus ation of the adoption of a "Resolution in Support of the Two Percent "Prop 2" Limit or Resolution in Support of Proposition Two". He is seeking to change the basic formula in an effort to assist communities in coping with inflation. He reviewed his proposal with the Board and compared its features with the current system of taxation and budget setting. He proposes adoption of legislation w .ich would enable any community by referendum to set its own tax rate at any level up to a maximum of 2 percent or full and fair market value and would distribute local aid on a need basis, assuming that each community's property tax rate is two percent or at a higher figure if' such is possible under Mass. law, without re- ferendum vote. This would allow cities and towns to take advantage of their own wealth and still keep up with future inflation. He advocates adoption of a revenue plan which would provide suf- ficient funds to meet costs of both local and state government as property taxes are reduced to the indicated maximum or two percent; such plan to include at a minimum the annual appropriation to local aid of 40% of the increase in state revenues. The Senator added that the process, if adopted, would come into play a year hence. Following brief discussion, the Board thanked Senator Kraus for his presentation and invited further input and reports from him on progress with the proposal. Mr. Hutchinson reviewed with the Board the revised expense budget FY'85 Budget requests for FY'85 of the following: Acct #2250 - Appropriations Committee #2370 - Trustees of Public Trusts, Historical Commission, unbedgeted committees. #2525 - Collector/Treasurer Dept. #2575 - Foreclosure/Redemption Account #2925 - Office Machines - Capital Outlay #2930 - Office Machines - Maintenance and Repairs "''r" #2935 - Office Services - Copier Supplies -4- #2940 - Metered Mail #3000 - Assessors Dept. #7800 - Contributory Pension Fund #7850 -- Board of Retirement #8525 - Tax & Bond Anticipation iinno Upon motion duly made and seconded, it was voted to adjourn at 9:40 p.m. A true record, Attest: t Marion H. Snow Acting Executive Clerk A h/jV SELECTMEN'S MEETING 1:1‘) mai ,,A January 19, 1984 A meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. on Wednesday, January 19, 1984. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk. The Town Manager reviewed Exhibit 4 of his proposed budget for Fiscal Capital Year 1985 - Capital Article Requests. Mr. Tonaszuck, Director of Public requests Works and Engineering, was in attendance for presentation of his department's DPW Capital requests in the following categories: Street Acceptance Street Reconstruction Bedford Street Spring Street Traffic Improvement Sanitary Sewers MDC Sewer Connections Sewer System Improvements Water Systems Storm Drains Sidewalks Brook Reclamation mot Parking Improvements Parking Fence Work Sewer System III Brick Stair Replacement Road Machinery Radio Base Station System Handicapped Ramp (Cary) Renovations 201 Bedford Street Westview Cemetery Development Robert Hilton, Director of Cary Memorial Library, was present for review Cary of the Library's Personal Services and Expense Budgets, and Capital request Library for an automated circulation system. The Town Manager recommended deferral budget of the circulation system pending report of the Data Processing Committee on overall Town computer needs. Jacquelyn Smith, Chairman of the Planning Board,and Robert Bowyer, Plan- Planning ning Director, were in attendance for discussion of the Board's Personal Board Services request for expansion of staffing. The Town Manager recommended budget against staff expansion in general and advocated additional contractual support for the Planning Department to implement scheduled projects and to assist with out-of-department demands on its staff. Board of Health member Linda Roemer and Health Director George Smith Board of owe were present for review of the Health Board's Personal Services and Expense Health Budget requests. The Board is requesting provision of a part-time intern budget ,P)0 yY on a permanent basis to replace the current part time 1-year tenure posi- tion. Mr. Smith felt that this would help alleviate the frequent train- ing of new personnel and provide some permanence for the position. Mr. Hutchinson stated that he will recommend in favor of the Board's request and the transfer of costs for the intern from his Temporary Help Account to the Health Department Personal Services Account 3250. Upon motion duly made and seconded, it was voted to adjourn at 10:00 p.m. 1r)11J6 A true record, Attest: (14,(4)7tfI i - i/dtkr L Marion H. Snow Acting Executive Clerk 6,7\ se � SELECTMEN S MEETING F January 23 , 1984 Y.I A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Monday, January 23, 1984, at 7 :30 p.m. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Mt. Cohen, Town Counsel; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk, were present. Chairman Politi opened the public hearing regarding changes in Parking Meriam S t. Policy and Permits in the Meriam Street Parking Lot. The proposal, as recom- lot permit mended and unanimously supported by the Center Revitalization Committee, pre- parking viously presented on January 9, had been tabled pending notification of all current permit holders in the lot. Walter Tonaszuck, Director of Public Works and Engineering, presented the proposed changes which would delete the entire reserved permit parking area in the lot and open the entire lot to ticket and seasonal permit passes. The permits would be pre-purchased and would eliminate the need to purchase a ticket each day, however no guarantee of a space would be offered as the entire lot would be on a first come-first served basis. Mt. Tonaszuck said the proposal was made to allow maximum benefit from a limited resource and noted observance of almost 50% of the reserved spaces unused, or used so infrequently that other parking needs are not being met. Under current practice, 90 permits are sold for the existing 67 spaces. Mr. Tonaszuck noted there there would be no significant increase in costs to parkers over the $156/year now charged for permits. Question was raised about the impact of the change in procedures on those who have paid to reserve space in the Meriam Street lot and now would have to wait in line, with no guarantee of a space. Subsequent discussion revealed that ther was some misunderstanding con- cerning certain aspects of the proposal. Mary Hastings, Leader Federal Bank, noted that the bank had bought 47 permits and under current use, there are occasions when no spaces are available, especially on Fridays from 11 a.m. to 8 p.m. She questioned Mr. Tonaszuck's findings on the percentage of unused spaces. She saw no benefit in permit passes without guarantee of spaces. Richard Michelson, who had purchased passes in the Meriam S t. lot for the use of his employees so as to free spaces near his store for customers, stated his opposition. He advocated a survey on usage of the lot before any future in- crease in the number of passes sold. It was suggest that the proposal appeared to break faith with permit hold- ers. Mr. McLaughlin recommended Center Revitalization Committee reconsideration of the proposal and suggest a 1-year phase-in period for any changes in policy, so that the Meriam Street lot permit holders could be absorbed into other lots. Upon motion duly made and seconded, it was voted to refer the proposed traffic regulation changes in the Meriam Street lot back to the Center Revitali- zation Conunittee and to request that the Committee take under advisement the con- cerns which had been expressed. Mrs. Battin said the the C.R.C. could address the matter at its February 8 meeting and report to the Board on February 13. -2- Vote -2-Vote to Upon motion duly made and seconded, it was voted to lay out the follow- lay out ing subdivision streets: subd'v Battleview Circle - 265' from Young Street to end streets Kitson Park Drive - 7351+ from Concord Avenue to end Crest Circle - 336'+ from Blossomcrest Road to end Ingleside Road - 400'+ from Clyde Place to end. Vote to Upon motion duly made and seconded, it was voted to lay out the following lay out construction streets: constr. Emerald Street - 490'+ from Asbury Street to Bellflower Street streets Ellis Street - 210'+ from Oak Street to Taft Avenue Sunny Knoll Avenue - 609'+ from Bedford Street to Reed Street Upon motion duly made and seconded, it was voted to table decision on the laying out of Norton Road Upon motion duly made and seconded, it was voted to delete Tower Road from the list of construction streets to be laid out. Stevens Upon motion duly made and seconded, it was voted to appoint Charles W. Appt. to Stevens, 1 Upland Road, as a member of the Transportation Advisory Committee. T.A.C. Water Upon motion duly made and seconded, it was voted to approve abatement Charges of water charges, as requested by the Director of Public Works and Engineering, abated as follows: Edward O'Brien 420 Mass. Ave. $ 55.00 Defective recorder Janet Eisendrath 6 Plymouth Rd. $440.00 Incorrect reading John Wathen 31 Preston Rd. $110.00 Billing error Daphne Code 15 Flintlock Rd. $395.45 Incorrect reading Anthony Bevelaqua 8 Oakland St. $ 16.50 Incorrect reading Carter Na.cDonald ' 8 Wadman Circle $ 49.50 Incorrec t reading Charge Mr. Politi read the draft charge prepared by the Town Manager as a RDNA Comm. guideline for the Recombinant DNA Research Committee. He noted that he did not favor inclusion of a Board of Appeals member on the Committee because of the quasi-judicial status of that Board if it is to be the granting authority on DNA Research applications for Special Permit. Upon motion duly made and seconded, it was voted to approve the Charge to the Recombinant DNA Research Committee as amended by the deletion of re- quirement for representation of the Board of Appeals in the membership and with a membership of seven to be retained by appointment of two citizens, rather than one. The Charge to the Committee as approved is as follows: There shall be a seven member committee consisting of one member of the Planning Board, one member of the Board of Health, two citizens at large and three citizens with scientific and/or technical backgrounds with specific knowledge of research re Recombinant DNA. The Committee shall: 1. Investigate existing regulations and/or ordinances in other communi- ties where this kind of research is conducted. 13 Selectmen's Meeting January 23, 1984 rim 2. Review safety procedures and monitoring techniques for such research. 3. Prepare proposed guidelines for use by the Board of Appeals when considering the the granting of a special permit for this kind of research. 4. The Committee's report shall be submitted no later than Octo- ber 1, 1984. The Town Manager reviewed the request of the Trustees of Public Trusts Tr. Public for confirmation of the Trustees' authority to act on behalf of all funds Trusts - administered by them as such Trustees. Au th. to Act Upon motion duly made and seconded, it was voted to authorize Frank T. Parrish, Jr. , Alan S. Fields, John R. Packard and their successors as Trustees of Public Trusts for Lexington to act on behalf of all funds administered by them as such Trustees in the matter of the investment and reinvestment of such funds and more particularly with respect to the purchase and sale of securities through Shearson/American Express, Inc. In the event of default, the particu- lar fund involved would be responsible, provided, however, that the Trustees 'themselves would be responsible if they had committed a breach of their fiduc- iary iduc-iary duty. Upon motion duly made and seconded, it was voted to defer consideration Forest S t. of experimental Parking Regulation on Forest Street pending completion of a Parking report on its effectiveness by the Town Manager. The Board reviewed the Budget request of the Recreation Department. Budget Reviei Carolyn Wilson, Chairman and Robert Eby, member of the Recreation Committee, Recreation and Joan Halverson, Recreation Director, were present to outline the Depart- ment's Expense Account #2480 and its proposal for increase in its Personal Services Account #2470 for additional pool personnel, special needs programs, spring track program, adult indoor soccer, extended reservoir hours and part time/full time recreation leader, for a total of $22,872.33. Under Capital requests, Miss Halverson and Mrs. Wilson presented propos-Capital als for reconstruction of fencing and repairs of tennis courts at Clarke Jr. and Article High School (Article 61) , refurbishing of soccer field at Adams School play- requests gu vund (Article 62) , lighting at Center playfield (Article 63) and a develop- ment study of the Lincoln Street playground (Article 60) . Chairman of the Human Services Committee, Stephen Baran, and members Human Svs. Judith Zabin and Marion Shepp, were present for discussion of the Committee's Budget recommendations on appropriations for Mystic Valley Mental Health, RePlace, Review Council on Aging, and Veterans' Benefits. Mrs. Shepp presented the Human Services Committee's favorable recom- mendation on CMARC's request under Warrant Article 66 for $5,000. Upon motion duly made and seconded, it was voted 4 - 0 by roll call Executive vote, Mr. Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, to go into Execu- Session n � tive Session for discussion of real estate negotiations and litigation,'with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 10:15 p.m. r�rr A true record, Attest: 1/(1 Sff�, iv,iJ�f� G . Marion H. Sz w Acting Executive Clerk SELECTMEN'S MEETING c)_5t January 25, 1984 imma A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building on Wednesday, January 25, 1984, at 7:30 p.m. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk, were present. The Town Manager announced that the Conservation Commission would not be present for review of its proposal for land acquisition since procedural questions on negotiations with owners of land at Cedar Street have not been resolved and bargaining has not been completed. Mr. Hutchinson referred to operating budget request of the School Department for funds in the amount of $107,000 for roof repairs at Diamond and Bridge Schools. He feels it is a capital item and re- commended that the School Committee be requested to submit this re- quest as an Article, to ensure the expenditure of funds for that pur- pose. Current budget under Account #1700, Group Insurance, as reviewed, and the Manager outlined several factors which necessitate a re- quest showing a 20% increase. He noted that he will recommend favorably on the proposal for self-insuring. Regarding Account #1750, Municipal Property and Workmen's Com- pensation, the Manager saw no means by which the 5% requested increase could be reduced. Personal Services FY85 budget proposals for each department were reviewed which, including transfer of Article 21 funds for FY'84 salary expenditures, totalled $7,021,097. The Town Manager noted in- crease in loss time averaging 5.8 days per department, as opposed to 4.5 days last year due, he felt, to increase in ages of Town Employees. He informed the Board of procedures when positions become vacant of auditing the position to ascertain whether to delete or to fill it on a part time or full time basis. FY'85 budget for LEXPRESS, totalling $273,000, was reviewed. Of that amount, $155,000 will be requested of the Town, assuming income for fares to $58,000 and funding of mini-bus by MBTA of $60,000. Sally Castleman, Chairman, of the Transportation Advisory Committee and Sara Arnold, LEXPRESS administrator, were present and reported that comments on the new busses are favorable and it is expected that the current level of service will be maintained. Discussion continued on the possibility of having LEXPRESS serve as a major carrier to the Alewife Station. This concept will be raised by the T.A.C. at the January 26 MBTA Public Hearing on The Northwest Corridor Service Study. The Manager was requested to pma notify MBTA of the Board's displeasure regarding inadequacy of J1 _ 2 notification of the hearing. Mr. Hutchinson reviewed expense budgets proposed and outlined um. his recommendations for the following accounts: #1050 Selectmen #1065 Town Manager #1070 Temporary Help & Overtime (Town Manager Jurisdiction) #1080 Office Furniture & Fixtures 11 11 11 #1090 Professional Services 11 11 11 #1125 Fire & Police Medical 11 11 11 #1141 Tuition & Training 11 11 11 #1142 In State Travel 11 11 1f #1135 Out of State Travel if 11 11 #1148 Safety Program (Selectmen's Jurisdiction) #1200 Town Clerk #1550 Board of Appeals #1650 Planning Board #1760 Town Report #1775 Legal fees #1800 Legal Expenses #1900 Elections (Selectmen's Jurisdiction) #2050 Board of Registrars #2450 Historic Districts Commission Upon motion duly made and seconded, it was voted to adjourn at 9:50 p.m. moo A true record, Attest: iltv'A 7,1 tullto k-,TY/ , Marion H. Snow Acting Executive Clerk k SELECTMEN'S MEETING ' k January28, 1984 I r f A meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, on Saturday, January 28, 1984 at 9:00 a.m. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Miss Adler, Assistant to the Town Mana- ger and Mrs. Snow, Acting Executive Clerk, were present. Upon motion duly made and seconded, it was voted by roll call vote, Exec.Sessioi 4 - 0, Mr. Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, to go into Executive Session at 9:10 a.m. for discussion of land negotiations. At 9:50 a.m. , open session was resumed. Mr. Hutchinson reviewed Fiscal Year 1985 Budget and Tax Rate, Exhibit FY'85 Budges 1, showing total town and education appropriations and net amounts to be & Tax Rate raised by taxes for FY'81 through FY'85. The net amount to be raised by Review taxes for FY'85 was based on an estimate of Cherry Sheet receipts. Regard- ing increase in MDC charges, Mr. Hutchinson again urged consideration of a sewer use charge. The Town Manager reviewed budget account requests as listed in his January 27th memorandum to the Board which, in previous reviews, had been designated for further consideration. He presented his recommendations on each as follows: Personnel Personnel Account #1070 -- Temporary Help & Overtime (Manager's Jurisdiction) Mr. Hutchinson recommended appropriation of $35,000, rather than $45,000 originally requested. He noted that the decrease was based on the proposed funding of a permanent part-time Board of Health position under that Board's budget, rather than funding of a temporary part-time position under Acct. #1070. Consensus was reached in agreement with the Manager's recommendation. Account #1600 - Planning Board Personal Services. The Town Manager recommended against the Planning Board's Personal Ser- vices request for funding of an expansion in staff, but in order to accom- modate the heavy work load of the Planning Staff, recommended contractual help to be funded under the Professional Services Account, with specific prioritized projects tied to any funding requested. Consensus was in agreement with the Manager's recommendation for $49,816. Account #247- - Recreation Department In review of the Department's request for $125,645, including $22,000 to fund additional pool personnel; special needs program, spring track pro- gram; adult indoor soccer; extended reservoir hours and part time/full/time reacreation leader, the Town Manager recommended an appropriation of $110,645. He felt that the Department would have sufficient resources within its operating budget (taking a 5% increase into account) to accom- modate expenses for additional programs proposed. If that proved not to 1 -2- Aleri < 4 be the case, transfers could be requested. The Manager noted that the Board is in agreement with his recommendation against the increase in staffing requested. Mr. McLaughlin saw need for a prioritized list of requested recre- o ation programs. The list will be provided by the Committee. ""' Suggestion was made that the appropriation as recommended by the Mana- ger, be increased by $2,500 to fund the requested extension of hours at the "Old Res". Upon motion duly made and seconded, it was voted to support an appropri- ation of $113,145 for Recreation Department Personal Services Acct.#2470, to allow for funding of additional hours of operation, 10 a.m. to 7 p.m. , at the "Old Res". Expenses Expenses Regarding Expense Account #1775, Legal Fees and Account #1800, Legal Expenses, the Town Manager informed the Board that reports will be provided by Town Counsel on January 30. Under Expense Account #2925, office Machine Capital Outlay, the Manager noted that the request of the Comptroller's Department for $1,500 for a paper shredder is being deleted. The recommendation of the Human Services Committee for funding under Account #7410 for Mystic Valley Mental Health was reviewed. Mr.Hutchinson recommended an appropriation of $10,000, rather than the $15,000 requested. Mrs. Battin and Mr. Politi expressed support for the $15,000 appropri- ation and noted the increased responsiveness and improved spirit of coopera- tion demonstrated by Mystic Valley in communicating with the Town through the Human Services Committee its goals, programs and services to residents. Mr. McLaughlin said he would support the $15,000 request but felt un- comfortable with the lack of rationale or information on what is actually being provided by Mystic Valley. Mr. Sacco was opposed to supporting the $15,000 appropriation. Upon motion duly made and seconded, it was voted 3 to 1, with Mr. Sacco voting in the negative, to support the request of the Human Services Commit- tee for funding of $15,000 for programs at the Mystic Valley Mental Health facility. Capital Capital Mr. Hutchinson noted that decision were still to be made on Ellis, Emerald and Norton Streets and gave his recommendation for support of Sunny Knoll Avenue acceptance, based on corrider access. An itemization of each construction street, applying the proposed new street acceptance criteria, was noted and aspects of the policy discussed. In consideration of Emeral Street, a compromise plan proposing way consideration and cul-de-sac was noted. It was decided to defer decision pending receipt of further information on up to 4 vacant lots, some Town owned and some privately owned which could be opened up, and after more final grasp on budget figures andwhat moneys are left. Sunny Knoll Avenue, which was rated AA under the proposed criteria was discussed regarding corridor access and safety issues. Sunny Knoll will also be retained on the list of possible street acceptances for the time being and, in the Selectmen's message it will be indicated that it is being kept under ,,■d review. Consensus was reached to recommend unfavorable action on both Ellis and Selectmen's Meeting January 28, 1984 -3- Norton Streets. Vote on the laying out of Norton Street will be taken at the January 30 meeting of the Board. Parkin Improvements -- The Board expressed agreement with the Town Manager's recommendation that the $22,000 request be supported. Regarding fencing for the track, Mr. Sacco expressed concern about the high cost estimated for the proposed project and about increase in costs for the track over the original projection. He did not support the expenditure which, he felt, should have been dealt with at the time of the original pro- posal for track construction. Discussion continued on protection of the Town's investment in the track with respect to damage to its surface if not fenced. Upon motion duly made and seconded, it was voted 3 - 1, with Mr. Sacco voting in the negative, to support the Manager's recommended funding of $25,000 for fencing of the track. The Town Manager voiced his request that the Board carry his recommenda- tion for $200,000 appropristion for the Town Computer System, which he noted could be recommended downward at a later time. He advised delay in decision on the Library's $150,000 request for automated circulation system funding and felt that alternate services might serve and might be less expensive. He deemed it more important to upgrade other town data processing systems. He is awaiting responses to requests for proposal and suggestions for alternate systems for the Library in the final report of the Data Processing Committe8 mos Mr. Politi recommended putting this item on hold pending receipt of the above information. Upon motion duly made and seconded, it was voted to postpose decision on Town Computer System funding, pending report of the Data Processing Committee and on responses to the Library Trustees on request for proposals. Funding of the ramp for the handicapped at Cary Hall, $60,000, requested and favorably recommended by the Town Manager, will be supported by the Board. Consensus was reached in support of the request for repair of tennis courts at Clarke Jr. High School in the amount of $7,500 and on Refurbishing of the Adams School Playfield in the amount of $15,000. Regarding lighting of athletic field and request for $100,000 for that project, the Board was in agreement with the Town Manager's recommendation for 0 funding. Mr. Hutchinson gave his recommendation that the request of the School Committee for $82,000, now included in the Committee's operating budget re- quest, should be presented as a capital request. He asked the Board's view on whether efforts should be made to persuade the School Committee to make that change or if the Board of Selectmen should exercise its option to do so. It was agreed that the Manager will contact Chairman Clough of the School Committee and Superintendent of Schools Pierson to request this pro- pima cedure, but that the Board will keep open its optionto implement the change pending response by the School Committee. -4- Under Article requests, Reserve Fund (0150,000) Unemployment Compen- sation ($60,000) , LEXPRESS, ($155,000) , CMARC ($5,000) and Hazardous Waste Collection Contract 02,500) were reviewed. The Town Manager recommended "' support of these requests. Mr. McLaughlin, noting that this will be the second consecutive year for collection of hazardous waste, suggested that this project be under- taken on a bi-annual basis, rather than yearly. Regarding 5% wage increase in the School Budget, Mr. Hutchinson noted that this would represent an increase of almost 11% per student. The Sewer Use Charge as proposed by the Manager to offset increased MDC charges expected was discussed. Mrs. Battin said she was not opposed to such a charge as a matter of principal, but would prefer to make decision after addressing all budget issues and seeing if its defeat would mean cutting wanted items. Mr. MdLaughlin said he would also be willing to wait, but if large MDC charges are to be expected in the future, he would prefer to start the user fee before that time at a lower rate and increase it gradually. Consensus was reached not to support institution of a sewer use charge this year unless the revenue picture demands it. Upon motion duly made and seconded, it was voted to adjourn at 12:55 p.m. A true record, Attest: (#7/ mos• Marion H. Snow Acting Executive Clerk y\ { Ab\„ SELECTMENS MEETING January 30, 1984 rum A regular meeting of the Board of Selectmen was held in the Select- men's Meeting Room, Town office Building on Monday, January 30, 1984, at 8:00 p.m. Chairman Politi, Mrs. Battin, Mr. Sacco, Mr. McLaughlin; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assistant to the Town Manager and Mrs. Snow, Acting Executive Clerk, were present. Residents of Forest Street were present to hear D.P.W. Director Tonas- Forest St. zuck's report to the Board on the effectiveness of parking prohibition on Forest Street (west side) from Muzzey to Waltham Streets, in discouraging long term parking in front of residences. The regulation had been imple- mented in November, 1983, in response to complaints by residents of ob- struction of the street. Mr. Tonaszuck reported that the experiment had worked fairly will in decreasing the number of parked cars and that parkers were respecting the 2-hour limit regulation. He noted that there was still a problem with park- ing close to drives and with impeding exiting from driveways by parking opposite them. He recommended continuing the interim parking regulation to ban parking from 6 a.m. to 10 a.m. , with 2-hour parking from 10 a.m. to 6 p.m. He noted that the experiment has been successful to this degree due to good police enforcement. Mr. Bussgang, 2 Forest Street, said residents are grateful that the situation has improved a great deal and he approved of Mr. Tonaszuck's recommendation to continue. He noted the expected impact of tourist park- pima ing during the summer season. Mr. Kilbridge, 4 Forest Street, again mentioned the problems caused by cars parking across from driveways and suggested a ban on parking on the West side from the corner of Waltham Street to beyond his driveway to resolve the problem. Mr. Cavatorta, a Forest Street resident, also saw improvement over pre- vious conditions but noted difficulties in passage encountered because of school busses which are routed through Forest Street. He asked if large vehicles could be excluded. Mr. Tonaszuck was requested to explore the rerouting of school busses and possible regulation to eliminate heavy trucking on Forest Street in res- ponse to Mr. Kilbridge's comments. He will report on these items shortly and on the experimental parking regulations after May 30th. Upon motion duly made and seconded, it was voted to accept the recom- mendations of the Director of Public Works/Engineering to extend the interim parking regulation on the west side of Forest Street, from Muzzey to Waltham Street, to May 30, 1984. The Chairman noted a letter sent to i the Traffic Safety Advisory Com- Lex. C tr. mittee by Lois S. Brubeck suggesting alternate routes for diversion of Traffic traffic in Lexington Center as a means to relieve congestion. Peter Brubeck Chalpin, Chairman of the Traffic Safety Committee, suggested that the matter be referred back to his Committee, as well as to the Center Revit- alization Committee, for review and recommendations. ,,�■,� Upon motion duly made and seconded, it was voted to refer the sugges- tions of Lois C. Brubeck for traffic diversion in Lexington Center to the -2 Traffic Safety Advisory Committee and to the Center Revitalization Com- mittee for review and recommendations to the Board. Arts Council Mr. Politi read a letter from the Lexington Arts Council reques t- Appt s. ing expansion of the Council from 5 to 8 members, as allowed under the `' o Mass. Arts Lottery Council's statute. The letter, noting increased work load of the Council, also contained recommendations on appointment of three new members , and the candidates' qualifications for member- ship. Upon motion duly made and seconded, it was voted to approve expan- sion of the membership of the Lexington Council for the Arts from five to eight members, as requested by the Council. Upon motion duly made and seconded, it was voted to appoint the following members to the Lexington Council for the ARts for terms of office to expire on May 31, 1986: Maryanne Armstrong 34 Robinson Road Nancy Langstaff 9 Burlington Street Robert Koff 18 Demar Road Norton S t. The Town Manager noted the Selectmen's January 38 vote to recom- Layout mend unfavorable action on acceptance of Norton Street. He informed the Board of contact with the Postal Service and progress with resolution of mail delivery problems reported by residents. Mr. Hutchinson requested the Board's decision on the laying out of Norton Street. Upon motion duly made and seconded, it was voted to remove Norton Street from the list of construction streets to be laid out. Minutes Upon motion duly made and seconded, it was voted to approve as mow 11/28/84 amended, the minutes of the Selectmen's Meeting of November 28, 1983. LexHAB Mr. Hutchinson outlined legislation which would give LexHAB author- ity to select and purchase up to ten units in the Muzzey School, and asked that LexHAB be appointed as designee to act on behalf of the Town in this matter. A draft certificate, prepared by Town Counsel, designating LexHAB to act for the Town with respect to matters relating to the Town units in the Muzzey School was read by the Chairman. The Town Manager asked the Board's approval of the legislation which would accomplish this. Upon motion duly made and seconded, it was voted to designate the Lexington Housing Assistance Board, Inc. to: (10 choose the "Town Units", as that term is defined in the Land Disposition Agreement, (2) give notice to the Developer, as that term is defined in the Agreement, identifying said Town Units in accordance with Section 2.3(c) (ii) of the Agreement, and (3) give or make all other determinations, approvals, notices or certifications relating to said Town units. ■...r -3- Selectmen's Meeting January 30, 1984 Mr. Hutchinson referred to a letter of complaint regarding parking Worthen Rd. on Worthen Road, signed by residents of the Battle Green Apartments. The parking letter cited safety hazards and impact of parking of commuter bus riders and overflow of Grace Chapel parking on Worthen Road. The residents sug- gested removal of the bus stop from Worthen Road and banning of all park- ing at driveway entrances and exits. Mr. Hutchinson noted the temporary solution provided by the winter relocation of the bus stop, but that the suggestion for the parking ban had not been addressed. Upon motion duly made and seconded, it was voted to refer the traffic concerns stated by the residents of Battle Green Apartments to the Traffic Safety Advisory Committee for its review and recommendations. Town Counsel advised the Board of favorable result of the 14-year Hall/Corr old Hall vs. Corr case and reported that Judge Garrity's verdict had case favored the Town on all points. Upon motion duly made and seconded, it was voted 4 - 0 by roll call Executive voted, Mk. Politi, Mrs. Batt in, Mr. Sacco, Mr. McLaughlin, to go into Session Executive Session for discussion of matters of litigation, with the in- tent to resume open session. Mk. Hutchinson concurred. At 9:14 p.m. , open session was resumed. Mr. Hutchinson referred to proposed changes in the Town's Charter, as Set/Town Mgr pow recommended by the Selectmen/Town Manager Act Review Committee. He noted Act that some are "housekeeping changes" while others are inteded to give more flexibility and facilitate citizen participation in government. He reviewed a sysopsis of the proposed changes including his recommen- dations on each and indicated those items on which agreement has apparently been reached as follows: Section 2(b) Recommendati -'4- of prior governmental service may not be necessary to accomplish the goal of selecting a professional manager. All parties have agreed to the recommendation that the Manager be allowed to engage in outside professional activities with the Board of .,,,, Selectmen's approval. Section 7 Removal of Manager. There is agreement with the recommen- dation to allow for a public hearing. Section 9 Powers and Duties of the Manager -- Consolidation of Offices. Mr. Hutchinson was strongly opposed to the change of language which would allow Town Meeting to decide on consolidation of positions and/or boards and agencies, rather than the Manager with the approval of the Board. Section 9(c) Information to be solicited from citizen agencies regard- ing staff performance. The Selectmen appeared to agree that performance evaluation was properly a subject of policy and procedure rather than charter. Section 9(d) Selectmen award of DPW Contracts. The Board had voiced satisfaction with procedures currently used to avoid potential conflict with the statute that designate the Selectmen as the Board of Public Works, i.e. that they vote to authorize the Town Manager to execute contracts. Sections 12 and 13 The Manager reviewed the following proposed changes to the Act, regarding Budget and Town Meeting timing requirements: Section 12 Change the provision for submission of capital expenditure estimates to the Town Manager by July 15, to October 1. Change date for submission of Town Manager's capital expenditure recom- mendations from on or before September 15th, to on or before December 1 and to provide for a copy to be sent to Appropriation Committee. Change date for transmission of the Selectmen's Capital Budget and recom- menations from on or before October 15th, to on or before January 1. Section 13 Change Warrant closing from last Friday in December to last Friday in January. "'o Change date of submission by Town Manager of an annual budget on or before December 1 to on or before February 1. Change date of transmission of Selectmen's budget from on or before December 2 to on or before March 1. Change date for printing of the Warrant for Town Election from the first week in February to printing of the election Warrant only during the second week in February and mailing of the election warrant in the third week in February. Art.III, Section 2 no change in the date of Town Election Art.XIII, Section 5 Change "annual town meeting for the transaction of business" to "meeting of the town for consideration of articles requiring appropriation of funds". Art.XIV, Section 2 Change "annual town meeting for the transaction of business" to "meeting of the town for consideration of articles requiring appropriation of funds". It was proposed that the printing of the Warrant for the Town Meeting take place during the first/second week in March and that it be mailed during the second/third week in March. The TMMA Warrant Information Meetings would then be held during the last week in March/first week in April. At the Town Meeting on the first Monday in April, Articles which do not require appropriation of funds would be considered. Finance Committee reports would go to the printer during the second/ third week in April for distribution during the third/fourth week in April. „MA TMMA Information Meeting on financial articles would be held during the fourth week in April. Warrant articles which may require the appropriation of funds would be considered on or after the first Monday in May. Mks. Rawls expressed the concern of the TMMA Executive Board with the proposed timetable related to the budget, feeling that it was too tight to allow for proper review of items and preparation of the TMMA Warrant Infor- mation Report. She felt it to be impractical to publish a separate Warrant Information Report for non-financial articles. Mk. Politi suggested that the Selectmen re-examine the concept presented. He recommended a meeting of Arthur Smith of the Selectmen/Town Manager Act Review Committee, the Town Manager, Town Counsel, himself and Mrs. Rawls to attempt to resolve the questions raised. The Town Manager will provide a report on the outcome of that meeting for the Board's consideration. Upon motion duly made and seconded, it was voted to adjourn at 9:47 p.m. A true record, Attest: (.11/ 2 (14(4 5 Marion H. Snow c tib Executive Clerk g rut i