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HomeMy WebLinkAbout1983-07-BOS-minSELECTMEN'S MEETING July 11, 1983 A regular meeting of the Board of Selectmen was held in the Select- men's Meeting Room, Town Office Building, on Monday, July 11, 1983- at 7:30 P .M. Chairman Crain, Mrs. Bat tin, Mr. Politi , Mr. McLaughlin; Mr. Hutchinson, Town Manager ;L Mr. Cohen, Town Counsel; Miss Adler, Assis- tant to the Town Manager; Mrs. Snow, Prinicpal Clerk, were present. Mr. Hutchinson briefly outlined his proposed Wage & Salary Plan for Wage & FY' 84 and requested its approval. Salary Plan Upon motion duly made and seconded, it was voted to approve the Wage and Salary . Plan, including the salary of the Town Manager, submitted by Mr. Hutchinson, indicating increases of 7% in the office clerical range and 6% in the management range. Increases for individuals average 6% and costs remain consistent with the guidelines established by the Board. Stephen Baran, chairman of the Human Service Committee was in attend -- Human Svs . ance to present the Committee's proposal for a series of public access Comm.°-CableTV cable television programs: "Coping with Crisis in Family Living", and to request the support of the Board on the project. The Committee proposes to present eight - hour programs to be spon- sored by the Board of Selectmen through the Human Services Committee, on the subject of daily living issues faced by Lexington families. The series will be produced in conjunction with the Adams. Russell Cab levi sign Lexington, Inc. and carried out by Lexington citizens trained in public access,, Adams Russell staff, social workers, and other human service work- ers. The Committee is also interested in .recruiting local citizens to participate in the programming* The programs will be hosted by a Select- man or other local official of the Town. Mr. Baran related the Town of Arlington's successful experience with a similar porject. He noted ongoing Human Services Committee efforts toward providing preventative programs and saw this method of communication with the . pub 1 is through Cable TV as an example which would emphasize this concept and would illustrate ways to forestall first occurences or prevent reoccur - ing family emergency situations. He sees a need to educate the public as to availability services within the Town. He reported that an . Enab lement Co formed during the past year, comprised of a group of physically disabled people , has been working in coordination. with. the Human Services Committee in carrying out an Acces s i- bility Study. This group has now been designated as an official sub-commit- tee of the Human Services Committee. Mrs. Battin expressed the appreciation of the Board to Mr. Baran and the Human Services Committee, and applauded the concept of the Cable TV pro- ject . Upon motion duly made and seconded, it was voted to support the pro- posal of the Human Services Committee for the series of public access cable television programs : . "Coping with Crisis in Family Living". Mr . Baran was thank by the Board for his efforts, and he retired from the meeting. -2- Sewer eaten- Mr.- Hutchinson requested approval of the Board of a 45' extension of s ion Wood sewer in Wood Street. It had been practical to extend the line at the ro Street time of recent Wood . Street sewer installation, in response to request of Mrs. Daudeline , 275 Wood Street, whose property lies just beyond the end of the sewer line as originally planned, Upon motion duly made and seconded, it was voted to approve exten- sion of sewer line to include the property at #275 Wood Street, a distance of 45 feet. Ch . 9 0 Reim- Upon motion duly made and seconded, it was voted to executive the Chap - bursement ter 90 Reimbursement Request #4 and Final Report for FY' 83 Resurfacing Con- - requests, tract #83- -1 and to execute the Chapter 90 Project Request and Chapter 90 contracts . Enviroiamental Punch List. for FY ' 84 Resurfacing Contract #84 -1. Traffic The .Town Manager requested that action on the traffic item proposing Regs . "No Parking" on portions of Worthen Road and Forest Street be deferred to Worthen Rd, the July 25th meeting in order that the matter be publicized for the bene- & Forest fit of residents in that area. -The Center Revitalization Committee is to invited to participate in discussion of the matter, Contract Upon motion duly made and seconded, it was voted to award Contract 84 -2 -E .#84-2-E to William K. Lazarakis , Painting and General Contractor, 354 Painting Bridge St., Salem, MA, in the amount of $10,700, for exterior painting of Town offices, Police Station and Cary Memorial Building. Sewer Re gs The Town Manager referenced updated Sewer Regulations, revised to include changes and additions as required by MDC and the Mass. Division of Water Pollution Control. He reported that these regulations had been distributed to the Board and that copies are available at the offices of the Town Clerk and Town Manager. Action , on the newly reviwed regulations is scheduled for the July 25 meeting. Mosquito Mr. Hutchinson reported on corrective measures and response to resi- Control dents of the Lillian Road area regarding their concerns about mosquito infestation. Poor Farm The Board concurred with Mr. Hutchinson's recommendation that final Lot #6 action on the request of the Lexington Housing Authority for transfer to the Authority of Lot #6 of the "Poor Farm" property be deferred to the July 25 meeting to which the Housing Authority and the Conservation Com- mission will be invited. Mr. Hutchinson recommended that the lot be held for the Authority for a potential building lot with the understanding that there will be development costs involved. Contract Upon motion duly made and seconded, it was voted to execute Contract 83-5- -E #83-5--E, for brick steps and reconstruction of sidewalks, awarded on June 20, Sidewalks 1983, to Addonizio Construction Co., Inc. in the amount of $21,227.50. & Steps Vmd 1/ I Study Mr. Hutchinson recommended award of a contract to L inenthal , Eisenberg LEA Anderson, Inc. (LEA) for design work for the rehabilitation of the sewer Selectmen's Meeting July 11, 1983 r _3_ w, system in order to remove exces live infiltration/inflow ( I/ I) and for pre - paration of a User Charge Report. Of the $31,000 total cost for the I/I Study, State grants would cover $22,500, with the Town funding the remaining $8,500. The total cost; o f the User Charge Report is $15,000, with State funding of $13,500 and Town cost of $1,500. Mr. Hutchinson also requested authorization to file grant applications for the serer system and to execute..- all necessary documents. Mr.. McLaughlin raised question regarding expenditure of funds for the User Charge Study, which is a requirement of Lexington's MDC Permit and of EPA Grant, regulations, in the light of an existing User Charge Study which had been previously. generated in-house. The Town Manager was asked to investigate as to whether the existing report would-be adequate for MDC and EPA requirements and to report on the matter.- -Up - on mot -ion duly made and seconded, it was voted to-table action on the contract with LEA for the I /I Study pending report by the Town Manager wi thy. in a - month The Town Manager requested approval,. as consistent with the Conserva- Cataldo leas tion Commission's policy of keeping land in a tillable state, of an eaten- Cons. Land s ion of an agreement with Robert Cataldo permitting him to continue to farm on Conservation land off Marrett Road, which abuts his property, at a rental fee of $120.00 a year, Motion was made by Mr .. McLaughlin to approve the extension of the agreement - th rough November, 19 83 . The motion was not seconded. With respect to the. amount of the $120 rental fee which has been charged by the Town for several years, Mr . Poli ti requested that the matter be looked into to ascertain if some adjustment in, the fee might be appropriate. Mr. Hutchinson will investigate. and report to the Board at a subse- quent meeting. Mr.. Hutchinson informed the Board that. Walter Tonas tuck, Director of W. Tonas tuck Public Works /Engineering, had recently been awarded his Masters Degree from Masters Degr Northeastern University School of Public Administration and congratulated Mr. Tonas tuck on, his accomplishment. The Manager informed the Board that the contract with the Public Works P.W. Union Union was settled at 6 %, consistent with the wage guidelines, plus fringe Contract benefits including longevity, consistent with the Police Union contract., Following complaints on Frieday and resultant removal from service, LEXPRES S the Manager noted that inspections of LEXPRESS buses by the Public Utili - ties Commis s ion had been successfully made on Monday morning, July 11, and - that all vehicles are in service. Upon motion duly made and seconded, it was voted to refer the request Traffic item of Dennis K. Kinney , 18 Locust Avenue, for additional safety measures on Kinney, Locust Avenue, to the Traffic Safety Advisory Committee for its review Locust Ave. and recommendations, 01 Green request Upon motion duly made and seconded, it was voted to refer the request "Stop" sign of Erna A. Green, 25 Bridge Street, for installation of a "Stop" g " sign at Forest and Forest and Waltham Streets to the Traffic Safety Advisory Committee for Waltham Sts , its review and recommendations, Miller re- The report of the Traffic Safety Committee on the requests of Chris- quests, Tr. tina G. Miller for installation of a stop sign on Hathaway Road at East Safety Comm . S tree t ; additional crossing guard coverage at the Adams Street inters ec- report tion and Fiske School and installation of a pedestrian crossing light on Adams Street, was reviewed . Upon motion duly made and seconded, it was voted to accept the recom- mendations of the Traffic Safety Advisory Committee for installation of a "Stop" - sign on Hathaway Road at East Street, as requested by Christina G. Miller. It also voted, as , recommended by the Traffic Safety Advisory Committee, to deny Mrs. Miller's requests for additional crossing guard coverage .at Fiske School and Police coverage and installation of pedes- trian crossing light at the Adams Street intersection . As suggested by the Committee, arrangements will be made with Fiske School principal for a visit of the Safety officer to present his pro- gram on pedestrian safety to . the students. Mrs. Miller will help . ith coordination of this presentation. Recr .Comm, Carolyn Wilson, Chairman of the Recreation Committee, and . Joan Hal- - Hours "old vor sen, Recreation Director, were present for discussion of the Committee's Res" request' for extended hours of operation at the Town Reservoir, An attendance data sheet was distributed by Miss Halvorsen and many citizens' letters in favor of earlier opening and later closing of the beach - facility were noted. Vicki Schwartz, Pre - school PTA, was present and read a petition signed by 313 citizens, requesting favorable view of the Board on extension of hours to to a.m. to 7 p.m., for the benefit of daytime workers and others. Carol Sacerdote, nearby resident of the old Res, reported on wide use and spectrum of age groups of users of the beach. She noted the dangers involved with illegal of ter -hours use of the beach without _attendance of lifeguards. Miss Halvorsen reported that the currently posted hours at the Res are from 11 a.m. to 6 p.m. but that lifeguards start to clear the beach at 5:45 p.m. Mr. Politi asked for information on sources of funding for the pro- posed extension. Mr. Hutchinson responded that the Recreation Committee could work within its present operating budget to cover the expenses incurred and, if later shortages of funds occur, could request additional funds under Article 21. Upon motion duly made and seconded, it was voted to approve the request of the Recreation Committee to increase each day's program at the Town Reser- voir by one and one half hours for the balance of the 1983 season. Mr. McLaughlin suggested that the Recreation Co endeavor to gather input on the needs and desires of citizens regarding use of the "old Res" as well as the Centre Pool,, to ascertain whether any changes in pro- cedures are necessary from time to time. Carnival Upon motion duly made and seconded, it was voted to ratify the poll WMW Licenses vote on June 23, 1983, to approve License for Public Entertainment on Sun- day for Dean and Flynn for July 3, 19 83 , and for Game Licenses for July 1, 2, 3 and 4,' 1983 r T -5- Selectmen's Meeting July 11, 1983 Upon motion duly made and seconded, i t was voted to approve the request. Abatement of the Director of Public Works/ . Engr .. for a sewer charge in . leiu of better- Sewer Chg . ment and abatement for Lot #27, Robbins Road, for Charles Bourque, 62 old lieu/better Conne ctucu t Path, Wayland, MA in the amount of $1,472.41, representing ment , BourquE costs incurred by Mr. Bourque. Upon motion duly made and seconded, i water abatements: Cycle 1 Water Rates Ne d ze l 4 Chadbourne Rd . L innel l 285 Lowell S t .. Brewer 258 Lowell St. Walton 27 Maple St. it was voted to approve the f ollow- Abatements Water Chgs . $ 15.195 Estimate adjus ted 9 :90 Estimate adjusted 7.70 Estimate adjusted 55.00 Defective Meter gycle 2 Water Rates Blaisdell 104 Bertwell Rd. 33.00 Estimate adjusted Scenna 68 Adams St. 34.10 Incorrect reading Brennan 63 Liberty Ave. 268.40 Wrong meter reading Richter 136 Adams St. 65.35 Estimate adjusted Furness 14 Be r twell Ave. 24.20 Incorrect reading Campbell 95 Gleason Rd. 11.00 Incorrect reading Cycle 3 Water Rates Ke j ikian 23 Columbus St. 11.00 Billing error Mr . Hutchinson requested adoption of revised . Trash Regulations, p rovid- Trash Re gs . ing for a five -day, rather than four-day pick -up schedule to commence on July 18. He noted that residents have been advised of the new scheduling by mail and that only one has expressed concern about the 5-day pickup. Upon motion duly made and seconded, it was voted. to adopt the 1983 Rules and Regulations Governing the Combined Curbside Collection of Rubbish, Garbage and Ashes, effective July 18, 198310 Upon motion duly made and seconded, it was voted sign the warrant to Warrant to the Animal Control officer for 926 unlicensed dogs in Lexington. Animal Con- trol Office Upon motion duly made and seconded, it was voted to approve the minutes Minutes of the Selectmen's Meeting on April 11, 1983, as corrected. 4/11/83 Mr. John Eddison, C- chairman of the Clean -up Committee, was present to Clean -up give a summary of the. Commi t tee' report on the 1983 clean'-up campaign and Committee to distribute copies to the members . He reported that plans to repeat the project in- 1984 had met with enthus- iasm, and that it was felt that with more pre -- planning and a target date to be set just before or after Patriots' Day, could be even mor successful next year. He expressed appreciation to all organizations which has participated in the campaign. Mr. McLaughlin, Co-chairman-of the Clean --up Committee, read a letter of appreciation to Mr. Eddison for his work and dedication in implementing the campaign and asked . the Board's approval of the letter. Upon motion duly made and seconded,, it was voted to approve the letter of appreciation to-Mr. John C. Eddison from the Board of Selectmen. In response to the Selectmen's request for public comment on methods TMMA- -Appts . for appointment to the Board of Appeals, Mr. Eddison, Chairman of TMMA, to B d /Appea read from a letter in which the Association endorsed the procedure for appointment of those qualified by professional training and experience 'or r }} ...ti...� -6- by prior service as Associate Members, Any changes in the procedure should be openly discussed with all con- cerned parties and should only take place after a time lag of a year or more. APO- Mr. Edds on was thanked for the response of the TMMA and. its recommenda- tions which will be taken under advisement when appointments are being made. S odium Mr. Nevin weaver, 73 Highland Avenue,, was present to express op P os i- lights - Lion to a street lighting pilot program for experimental installation of Highland six 4, lumen high pxessure sodium lights on Highland Avenue. These Avenue lights would - replace the six existing 1,000 lumen lights . He felt that the increased lighting would adversely affect his neighborhood, would destroy its residential quality and would impact his family by shining directly into their home. Mr. Hutchinson pointed out that of the thirty -three Highland Avenue residents notified, Mr. weaver has been the only complainant. He recom- mended that the project go forward but that a light not be installed in front of the Weaver home. He explained that the program was on a month experimental basis, Mr. weaver asked what the procedures would be at the end of the 6- month period . Mr. Tonas tuck responded that the lighting would be removed by Boston Edison Company if the community did not approve. He explained that attempt is being made to provide corridor lighting,, not the present clump - effect lighting, with better illumination for the same or less cost. Mr. Poli ti applauded the Town Manager's efforts to deal with increased street lighting costs, but suggested that since there was opposition by a resident of Highland Avenue, the project could be implemented on another street. Mr. McLaughlin expressed support for going ahead with the program, but favored a survey of the residents of ter 3 months of use. He also felt that a light should not be. installed in front of the Weaver home. Mrs. Battin suggested a visit to other communities participating in the pilot program, such as Arlington and Bedford which have had such installations. She also suggested finding one of the streets which have indicated a desire for increased lighting and polling the residents to see if they are willing to participate in the experiment. Pending further investigation and resolution of issues raised, decision on the matter was deferred. Mr. Hutchinson will prepare a report for the Board, Muzzey R. Kirk Noyes of Sidney Noyes Anderson, Inc., was in attendance to pre- . School sent and clarify his proposed pricing structure of units at Muz zey School and to request approval of a $21, increase in total sale prices to cover direct costs associated with the building of five 3-bedroom units instead of the two units initially proposed. This would mean an increase of 1- of 1% of original price projections, Mr. Noyes outlined three alternatives for covering the increased direct cos is : 1. raising the average selling price of each of the 70 units by $300. 2. lowering, by the Town, of the selling price of the school by $21,000 (from $232,000 to $211,000) 3 . increasing the cost of each of the five 3-bedroom units by $4,200. Mr. Noyes felt that by implementing option. #3, the increased price would bring the 3- bedroom units out of affordable reach of the targetted purchasers. He favored the first of the three options which, he said, would raise monthly average housing costs by only $3.50 per buyer. Mr. Uhrig, speaking on behalf of the Planning.. oard, said that that Board had no objection to the requ�! ted price incr ase which is still with- . rs in prescribed guidelines. The Planning Board supports the concept of distributing the increase among the 70 units. Mr. Noyes then outlined. his proposed price distribution among the various dwelling types and explained criteria for calculating suggested sales prices. He presented a concept for an overall pricing structure whereby the 3- bedroom units could be sold at a reduced cost, on a per square foot basis, at the .expense of the 1- and .2- bedroom units. He felt that the prices suggested are consistent with the buying power of the target buyers, are reasonable and in keeping with the intent of Town Meeting. Mr. Noyes said his intention is to continue to keep the Selectmen in-- formed of progress of the project on a regular basis so that most issues will have been systematically considered prior to the hearing for Special Permit. Completed plans for the Senior Center will' be- ready for Selectmen review by August 1 and Mr. Noyes hopes to have approval of the Special Permit in September.. The members concurred with Mr. Crain' s suggestion that dec is ion , on: the • two issues presented by Mr. Noyes be deferred until August 8, when it is j thought a full Board will be present. Action on annual committee appointments was also deferred because of lack of a full Board , Upon motion duly made and seconded, it was voted 4 - by roll call vote, . Mr . Crain, Mrs. Battin, Mr. Poli ti, Mr. McLaughlin, to go into Executive Session for the purpose of discussion of matters of litigation and land negotiations, with no intention of resuming the open meeting. Upon motion duly made and seconded, it was voted to adjourn at 9:12 P *M* A true - record , Attest: C x 4 Principal Clerk Annual Comm. Appointments I SELECTMEN'S MEETING July 2 5 , 1983 A regular meeting of the Board of Sel.ectmen.was held in the Select- men's Meeting Room, Town Office Building, on Monday July 25, 1983 at 7:30 P.M. Chairman Crain, Mrs, Battin, Mr. Politi; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, to the Town Manager and Miss Casey, Executive Clerk were present. The Board met with Mrs.. Anne Grady, Chairman of the Garrity House Committ -ee relative to the rehabilitation of the Garrity House and Carriage House property. Mrs. Grady informed the Bo.ard.that, for personal reasons, Robert Lind is unable to proceed with his proposal for rehabilitation of the property and the Committee needed direction of the Se- lectmen for future action. She indicated that the present Committee members were willing to continue should the Selectmen so desire. The Board indicated its desire to have the present committee continue and solicit new applicants.also. The subject of the type of proposal to be solicited came up and Mr. Politi expressed ' his preference for residential only as he felt that a broader charge was not a good approach. He felt that it was better for the Town to set policy as to what was acceptable in the beginning and then go on from there. Mr. Crain stated that, due to the inability of two of the Board mem- bers to. be present, it might be well for Mrs. Grady to get her committee started and confine their considerations for the moment to residental cons ' derat ions and at the August 8 when a full Board will be present, the matter will be discussed again. Mr. Crain expressed the appreciation of the -Board to Mrs. Grady and her committee for their willingness to continue with the project and she retired from the meeting, The Board met with Mr. William F. Mix, 153 Grove Street, relative to his application for a Class I license. Mr. Mix was represented. by Attorney Conroy who explained that Mr. Mix is in the business of selling new and used trailers under contract to Arco Trailer He explained that, due to the nature of the product, only a sales office is required. Mr.. Mix conducts his business under the name Caromas Corp. at 21A Muzzey Street. Lt. Detective G. W. Forten's report indicated that Mr. Mix has no criminal record and is a proper person to engage in the business specified. Upon motion duly made and seconded, it was voted to approve the issu- ance of a Class I license to Caromas Corp. 21A Muzzey Street. Garrity House Class I Lic. - 2 - Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's meeting of June 6 as corrected by Mrs. Battin, Human Serv. The Chairman informed the Board that he had asked Mr. Politi and Mr. Screening Baran to serve as a screening committee for applicants to serve on the Committee Human Services Committee. Mr. Politi will be representing the Board of Se- lectmen and Mr. Baran will represent the Human Services Committee. Limousine Upon motion duly made and seconded, it was voted to renew the Limousine Lic. Ren. License for Transportation Management Corporation. State Aid Upon motion duly made and seconded,.it was voted to authorize and sign Highways 1983 -84 forms for acceptance of State aid for highways in accordance with Chapter 81, Section 31 of the General Laws. Recreation Upon motion duly made and seconded, it was voted to authorize an extra Track - work order in the amount of $369.40 under Contract 83 --3 -E - Running Track --- Extra Wk. Starrett Paving Corp. Order Painting Upon motion duly made and seconded, it was voted to sign the contract Contract with William R. Laza-rakis, in the amount of $10,700 - Contract #84 --2-E Town Offices, far exterior painting of the town offices,, police station and cary memorial Police Sta. building. Authority for this work is contained in Account 5250 -- operating Cary Hall budget of 19 and 1983 Town Meetings. Acting Upon motion duly made and seconded, it wa.s voted to approve the Mana -- Tn. Mgr, ger's appointment of Walter Tonaszuck as Acting Town Manager from July 30 to August 13 and Richard M. Perry as Acting Town Manager from August 14 through August 19. Mural The Board discussed a suitable location for the placement of the mural Locke Mill of Locke Mill, North Street, which Mr. Whipple had obtained for the Town from the Savings Bank. The Board decided that, due to the large size of the mural, it would be unsuitable to hang it in the Town office Building as the corridors are too narrow. The Manager is to contact Miriam Butts to have her evaluate the size of the mural and suggest a suitable location for its placement. Executive Upon motion duly made and seconded, it was voted 3 -0, by roll call vote Session Mr. Crain, Mrs. Battin and Mr. Politi, to go into Executive Session for the purpose of discussing matters of litigation, with no intention of resuming the open meet i ng . Upon motion duly made and seconded,,it was voted to adjourn at 8:10 P.M. A true record, Attest: r Executive Clerk