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HomeMy WebLinkAbout1983-06-BOS-min. SELECTMEN'S MEETING June 6, 1983 A regular meeting of the Board of Selectmen was held in the Select- - men's Meeting Room, Town office Building, on Monday, June 6, 1983 at 7:30 P.M. Chairman Crain, Mrs, Battin, Mr. Politi and Mr. McLaughlin; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assist- ant to the Town Manager and Miss Casey, Executive Clerk were present. Mr. Zehner met with the Board to request approval of a $50,000 Chap- ter 90 loan as requested by Mr, Fields. He explained that the proceeds would be used for highway layout and highway construction with 100% re- imbursement from the State. Mr. Zehner explained that the�note will be dated June 10 and become due November 30 with interest at maturity and recommended Old Colony of Burlington, the lowest bidder. Upon motion duly made and seconded, it was voted to approve the re- quest of the Town Treasurer to borrow $50,000 from the old Colony of Bur- lington, the lowest bidder, at an interest rate of 3.85 %. The Chairman thanked Mr. Zehner and he retired from the meeting. Upon motion duly made and seconded, it was voted to approve the Manager's appointment. of Anthony Porter, 48 Hill Street to the Youth Com- mission for a three year term expiring on April 30, 1986. Upon motion duly made and seconded, it was voted to approve the Manager's appointment of James Wanless, 28 Sherman Street to the Council on Aging for a three year term expiring June 1, 1986. Chapter 90 Loan Mr, Zehner Ap p t . Youth Com. Appt Council or Aging Upon motion duly made and seconded, it was voted to amend the Traf- Traffic f is Rules and order as follows: Rules & "By adding to Article V, Section 2, Schedule #1 the following: orders Location Side From To Type Parkin Winthrop Winthrop Rd. East Mass. Ave 300' North No Parking Rd. Upon motion duly made and seconded, it was voted to approve the recommendation of the Chief of Police to post "No Trespassing Per order of the Board of Selectmen" signs at the North Street Pit. Upon motion duly made and seconded, it was voted to approve the following requests of the Manager from the Reserve Fund: $220,000 to Account 1775 -- Legal Fees 3,000 to Account 1800 Legal Expenses North St. Pit Signs Transfers - 2 - Bd. Assessors The Manager briefly reviewed for the Board House Bill #2104 -- Manda- House Bill tory Adoption of the Minimum Residential Factor for real estate assessments. #2104 He explained that under existing legislation, Lexington was free to select any residential factor which would result in the residential class bearing approximately 67 to 77% of the total tax levy. Should the proposed legisla- tion pass, the resultant CJ1/P rate would be nearly 75% higher than the resi- dential rate. Mr. Hutchinson stated that he thought the bill was ill advised and anti business and was opposed to anything that takes away from local decision making. The Board agreed. He requested approval of the Board to convey this information to Rep- resentative Doran. Upon motion duly made and seconded, it was voted to approve the Manager's contacting Representative Doran to convey the sentiments of the Board rela- tive to opposition to House Bill #2104. LexPRESS The Board met with the Transportation Advisory Committee relative to its request for approval of LexPRESS fare changes . The Committee report to the Board indicated its belief that basic fares should be increased by 25% and a 10% increase in the cost of tickets. The Committee recommended no increase in the cost of passes. Mr. Crain indicated that he felt that publication of the proposed changes should take place well in advance of implementation. Mr. McLaughlin expressed concern that the cost of passes was not to be increased and pointed out that someone who used the pass twice daily would be paying only 10 cents per ride while the casual user would be paying 50 cents.. Mrs. Arnold explained the formula she had used to compile the rate structure and stated that the Committee's survey indicated, that while some passholders may ride the busses on a daily basis, there are many others who buy a pass for the convenience. Mrs. Hats pointed out that the pass system was very good for the Com- mittee as very little money changed hands between the riders and the bus drivers. It was the Committee's belief that the pass system has contributed to the success of the system and should be encouraged rather than discouraged with an increase. She pointed out that the price of passes has gone up every year and the number of purchasers has gone down. Mr. McLaughlin requested that the matter be tabled until he had more time to look into the matter and consult further with members of the Committee. Upon motion duly made and seconded, it was voted to table the request of the Transportation Advisory Committee for approval of proposed rate changes f or LexPRESS. The Chairman thanked the Committee for its report and they retired from the meeting. Outside Mr. Paul Sidman, President of Versailles Restaurant, Inc. met with the Dining Board to further discuss his request for permission for outside dining in Versailles front of his restaurant. Restaurant Mrs. Battin, Chairman of the Center Revitalization Committee read the following report from the Committee as requested by the Board: Selectmen's Meeting June 6, 1983 "The Center Revitalization Committee unanimously recommends that permission for outdoor dining only be granted to res- taurants on the North side of Mass. Avenue normally serving sit down full meals. we feel this is the only area large enough to accommodate such service The area sued should be restricted to that directly in fro . t of the restaurant's premises on the far side of the pedestrian throughway . We recommend that approval be granted to Versalles Restaurant on a trial basis through September with the Selectmen given the option to terminate for any re son at any time. In the future, such approvals shou d be granted on a yearly basis. In the case of Versailles, we feel that the hours should be: set up at 11:00 a.m. a d stop serving at 9:00 p.m. We have no objection to serving of liquor unless otherwise prohibited by State or Local laws and regulations. we have no objections to umbrellas over the t bles. we have no recom- mendations regarding the total number of tables per restaurant except that they fit comfortably i the stipulated area and not encroach on the pedestrian wal way. We feel that any restaurant receiving such permission should be charged rent as determined by the Board of Selectmen. If there is concern regarding the net increase of restaurant tables at noontime, we recommend that the Selectmen consider instituting the requirement that there be a tr de-off of indoor space from the period of 11:00 a.m. until 2:0 p. Mr. Sidman reported to the Board that he fully understood the require- ments set forth by the Board of Health a d that he would have ample insur- ance coverage. He further reported that the tables, chairs and umbrellas would be stored out of sight at night. A rental fee was discussed and Mr. Politi suggested that a figure that would approximate the value received from the Town should be charged. Mr. Hutchinson is to work with Mr. Sidman -relative to final details subject to Board of Health, Police and. Fire Department recommendations. Upon motion duly made and seconded it was voted to approve the re- quest of Mr. Paul Sidman, President of Versailles Restaurant, Inc. for permission for outdoor dining . in front of his restaurant, subject to the recommendations of the Board of Health, Police and Fire Department regula- tions and rental fee on a temporary basi through the Month of September. Mr. Sidman thanked the Board and h retired from the meeting. The Board met with Mr. Greger C. Hospital, relative to his request for men for the hospital's application for - 3 - fol a derson, President of Emerson I Emerson mal support of the Board of Select- Hospital Certification of Deed from the De- W41C partment of Public Health, Mr. Anderson explained to the Board that the request to the Department of Public Health was for renovation of the hospital's facilities and con- struction of a new clinical building. He stated that the program represents the first major renovat ions of the hospital in over a decade. He pointed N N W out that approximately 250 Lexington residents had been admitted to the hos- pital last and close to 1700 had received emergency and out patient care. The Manager read a letter from Dr. Linda Roemer of our Board of Health received in response to his request for recommendations. Dr. Roemer pointed out in her letter that she felt that it would be improper for her to comment on the Emerson Hospital request due to her membership on the Board of Health and on the Board of Choate-- Symmes Health Services, Inc. She stated that her comments would be as an individual who is a member of the Board of Direc- tors and Chairperson of the Project Evaluation and Review Committee of the Health Planning Council for Greater Boston, Inc. Dr. Roemer pointed out that the Determination of Need process in Massa- chusetts is defined in State law and includes careful review by professional staff and citizen boards at regional and State levels. She stated that the interests of the Town of Lexington would be represented in the process and that the Emerson Hospital application is a complex one and decisions were difficult. It was her opinion "that although need, being a relative con- cept, was shown for some additional beds, particularly psychiatric beds, Lexington is in an area which has too many beds ". She stated in.her letter that "an important point, considering the Town's concern for health insurance costs, is future costs to the system as a result of application approval which would show up in Lexington's health insurance bill.' It was her opinion that, due to the.complexity of the issues and the fact that a process is defined by law which includes Lexington's interests, there would appear to be no advantage to the Town's taking a position on the application. Mr. Anderson explained that the application was long and complicated and had been written in the Fall of 1981 for a January '82 submission and required input from surrounding communities. He stated that they had done their best to meet with all surrounding communities and that Lexington was their last interview. Mr. Crain stated that the procedure does not require a position being taken by the Town and felt that the Board did not have adequate information to take any position on the matter. The rest of the Board agreed with Mr. Crain. Mr. Anderson thanked the Board and retired from -the meeting. Mrs. Battin refrained from any of the discussion regarding this re- quest stating that she was . a co ofr -- the hospital. Bond Upon motion duly made and seconded, it was voted to approve the Lo- Asst. Tn. cal official Bond in the amount of $2,000 for Barbara A. Smith, Assistant Clerk Town Clerk, Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's Meeting of April 6 as amended. Selectmen's Meeting r - 5 - June b, 1983 Mr. Politi reported on the Shah /Myers dog hearing that he had con - ducted on May 25. The Board reviewed the minutes of the hearing and Mr. Politi recom- mended that the dog be removed from the legal boundaries of the Town with- in 10 days. Upon motion duly made and seconded, it was voted to notify Ms. Brenda Myers, 26 Curve Street, that her male mixed breed Labrador. dog be removed from the legal boundaries of the Town of Lexington within ten (10) days of the date of notice. If at the end of the ten days the dog is not re- moved, it will be picked up by the Animal Control officer and will be under the jurisdication of the Leash Law Administrator. Shah/ Myers Dog Hearing Upon motion duly made and seconded, it was voted to approve the issu- Auctioneer ance of an Auctioneer License to Ronald T. D'Abbraccio, 14 Westminster License Avenue, Lexington, to expire on March 31, 19840 Upon motion duly made and seconded, it was voted to approve issuance one Day of two one Day Liquor Licenses to RAEDACC Association of W. R. Grace & Co. Liq. Lic. for June 14 and June 23 . , Upon motion duly made and seconded, it was voted to approve the re- quest of the Director of Public Works /Engineering for the following water �••• abatements: C. Fuller 28 volunteer Way $31.10 Rate change adjustment McSweeney 27 Constitution Rd. 33.75 Estimate adjusted Upon motion duly made and seconded, it was voted to approve the re- quest of William F. Cobuzzi, General Manager of the Arlex Taxi Corp. for permission to change the color of the cabs in Lexington from white to pale yellow. The Board met with Mr. Robert L. Nasson, 44 Golden Avenue relative to his request for a waiver of a sewer charge in lieu of betterments. Mr. Nasson stated that he felt that this charge plus the construc- tion charge and $81.00 connection charge to the Town of Arlington placed a financial burden on him. He expressed dissatisfaction with the Town of Lexington that a sewer system had not been constructed in the area noting that other residents of Golden Avenue also have problems. Mr. Fields explained to Mr. Nasson that the portion of the sewer system that his house is connected to is in the Town of Lexington right- way. He explained that the Town of Arlington is having problems with their collection system and are reluctant to take on that whole neighborhood until they solve this problem. He further explained that a betterment charge would have to be levied against all residents of Golden Avenue when the system is constructed and that Mr. Nasson's charge was a sewer charge in lieu of the betterment charge. Mr. Hutchinson suggested that Mr. Nasson's lieu of betterment charge, Abatements Water Arlex Taxi Cabs Sewer Charge in Lieu of Betterment R6 L. Nasson which is always a one time charge, could, at the discretion of the Board be apportioned over a 10 year period at 5% interest charge. Mrs. Battin felt that this was a hardship case and that this charge should be treated as a regular betterment charge with payments over a 20 year period. Mr. Cohen stated that, should the Board vote to divide the payments of the charge, it would be a precedent setting action. He further stated that Mr. Nasson's home has been bettered by this connection and legal docu- mentation will have to be drawn up regarding this procedure. After further discussion, Mr. Nasson stated that he would be willing to pay the betterment charges whenever the rest of the neighborhood had the sewer system installed but objected to the present charge in lieu of betterment. Upon motion duly made and seconded, it was voted 3 -1, Mrs. Battin voting in the negative, to approve a lieu of betterment charge to Mr. Robert L. Nasson, 44 Golden Avenue, to be apportioned over a to year period at 5% interest. Cary Library Mr. Politi reported that the Library Trustees :had requested..him __t.o. House Bill bring to the attention of the, Board House Bill which -..if passed would #4474 authorize payment of 25. cents for each resident of the Commonwealth to be paid from the general.fund to libraries that are engaged in lending books to non -- residents of 'the town. The formula for such payment was developed by the Massachusetts Board of.Library Commissioners.. Our Library Director informed Mr. Politi that'Lexington falls under this category and would realize approximately $30'to $35,000 additional State aid. The Library Trustees had requested the Board to notify our Representatives in the Leg- islature to support this pending legislation. Mr. McLaughlin requested the Manager to check to see if acceptance of such aid would preclude library fees etc..and what the relative desira- bility of one amount, of money vs. the other would be'. Upon motion duly made and seconded, it was voted to table the request of the Library Trustees for the . Board to request the support of the Town's Representatives in the Legislature to support House Bill #4474 pending further information from the Manager, Hanscom Field Mr. Politi informed the Board that the Manager had reported to him Adv. Com. that vacant positions on the Hanscom Field Advisory Committee were publicly Appts. advertised and moved to -have the Board approve the nominations of Thomas Kennedy, Chairman of the Hanscom Field Advisory Commission on May 1. Upon motion duly made and seconded, it was voted to approve the nomina- tions of Alan Lazarus, 22 Woodland Road, Lexington, representing the Meriam Hill Association; Jane Farmer, 14 Reeves Road, Bedford, representing the the League of Women Voters; Joe, Murphy, Digital Equipment Corporation, Aviation Services, Hanscom Field, Bedford; John Anderson, V.P. & General Manager, Stead Aviation Boston - Hanscom, Inc., Civil Air Terminal,.Bedford. lanscom Field Upon motion duly made and seconded, it was voted to approve the Chair - rraffic Flow man's signing of the memorandum of understanding, subject to review by Study counsel and the Town Manager, for the Hanscom Field Subregion Traffic Flow krt. #50 Study as approved by Town Meeting under Article 50. � 3 7 Selectmen's Meeting - 7 - June 6, 1983 Mrs. Battin requested approval of the Board to attend the Middlesex Middlesex County Selectmen's dinner meeting on Thursday, June 16. Mr. Politi, Cty. Sel. Mr. McLaughlin and Mr. Crain also expressed interest in attending;. Assoc. Upon motion duly made and seconded, it was voted to approve the Meeting request of Mrs. Battin, Mr. Politi, Mr. McLaughlin and Kr. Crain to attend the dinner meeting of the Middlesex County Selectmen's Association on Thursday, June 16. Upon motion duly made and seconded, it was voted, 4 - 0.1 Mr.: -Crain, Executive Mrs. Battin, Mr.. Politi and Mr. McLaughlin, to go into Executive Session Session for the purpose of discussing matters of litigation and transfer of real estate, with no intention of resuming the open meeting. Upon motion duly made and seconded, it was voted to adjourn at 9:35 P.M. A true record, Attest: Executive Clerk SELECTMEN'S MEETING R June 13, 1983 A special meeting of the Board of Selectmen was held in the Select - men Meeting Room, Town. Office Building, on Monday, June 13, 1983 at 6:00 P.M. Chairman Crain, Mr. Politi, Mr. McLaughlin; Mr. Hutchinson, Town Manager and Miss Casey, Executive Clerk were present-: The Board met with Mr. Zehner, Town Treasurer relative to the award of the bid for bond sale. Mr. Zehner explained to the Board the four resolutions required by bond counsel for the bond issue and the procedure involved. He further explained that all the resolutions had been reviewed by our Town Counsel and had been found to be in order. Upon motion duly made and seconded, it was voted to approve the sale of the following 6.20 per cent bonds of..-the-Town dated June 15, 1983, and sign the necessary resolutions required by bond counsel: $750,000 Sewer Bonds (Nos. 1 to 150) payable June 15, $150,000 in 1984 to 1988. To Bank of Boston, The First National Bank of Boston, Manager, and Adams, Harkness & Hill, Inc. At 100.12999 and accrued interest. The Chairman thanked Mr. Zehner for his continued efforts and in- terest in behalf of the Town and he retired from the meeting. Upon motion duly made and seconded, it was voted to adjourn at 6:15 P . M. A true record, Attest: Bond Issue r Executive Clerk ro SELECTMEN MEETING June 20, 1983 A regular meeting of the Board of Selectmen was held in the Select - men's Meeting Room, Town office Building, on Monday, June 20, 1983 at 7:30 P.M. Chairman Crain, Mrs. Battin, Mr. Polio, Mr. Sacco, Mr. Mc- Laughlin; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assistant to the Town Manager and Miss Casey, Executive Clerk were present. The Transportation Advisory Committee met with the Board relative to the Committee's request for Board approval of a change in the rate struc- ture for LexPRESS. The matter had been tabled 'at last week's meeting due_ to the request of Mr. McLaughlin for further information regarding the rates for passholders. Mr. McLaughlin explained that he had since met with Mrs. Arnold re- garding the matter and was sufficiently convinced that the Committee's suggestion that there be no increase in rates for passholders was valid at this time. He further stated that after the new contract has been in operation for eight or nine months there should be more information available. He stated that at this time he had no further objections to the Committee's formula but would be very questioning at the end of the present contract. Upon motion duly made and seconded, it was voted to approve the following rate fares for LexPRESS: Cash Fare within Lexington Burlington Surcharge Age 6 -64 5N_ 25(,A Over age 64 25� 10(". Under 6 10�_ l0t Trdns f er s : 10�. Book of 14 Tickets: $5.50 Pass Fares Contract Year 6 Months 3 Months Rig 0 Sr, Reg. Sr. Re Sr. $55.00 $30.00 $35.00 $15.00 $25.00 $10.00 Mrs. Castleman requested approval of the Board to have the color of the busses changed from red with white lettering to off -white with red lettering. There was no objections from the Board. The Chairman thanked the Committee and they retired from the meeting. LexPRESS Fares Upon motion duly made and seconded, it was voted to award the con- Contract tract for the brick steps and sidewalk construction at the Town office 83 -5 -E Complex to Addonizio Construction Co., Brighton, Mass, in the amount of $21,227.50 2 - Acting Tn. Upon motion duly made and seconded, it was voted to appoint Richard Mgr, Perry, Comptroller, as Acting Manager from June 22 through June 28 while Mr. Hutchinson attends a Microcomputer School., Traf. Rules Upon motion duly made and seconded, it was voted to amend the Traffic & orders Rules and orders of Lexington adopted by the Board of Selectmen on Novem -- Kendall Rd. ber 13, 1967 as follows: Versailles Upon motion duly made and seconded, it was voted to approve a charge Rest. of $5.00 per sq. ft. rental fee to Versailles Restaurant for approximately 205 sq. ft. occupied by the restaurant for outdoor dining. The final agree- ment to be drawn up by the Manager and Town Counsel. Minutes Upon motion duly made and seconded, it was voted.to table the minutes of the Selectmen's Meeting of April 11 and approve the minutes of the meet- ings of April 25, May 2, May 4, May 9, May 11, May 16 and May 23. l Auctioneer Upon motion duly made and seconded, it was voted to approve issuance License of a one Day Auctioneer License for Harold Kelley, 553 Main St., Woburn for July 9, 1983. Street Location Rerlation Kendall Rd. Northbound at Worthen Rd. Stop Kendall Rd. Southbound at Worthen Rd. Stop Traffic Saf, , Upon motion duly made and seconded, it was voted to refer the request No. Hancock of residents of North Hancock Street for investigation of traffic conditions St. on North Hancock Street to the Traffic Safety Committee for recommendations. Recreation The Board met with Ms. Carolyn Wilson, Chairman of the Recreation Com- Old Res mittee relative to its request for a budget allocation in the amount of $2,500 to enable the Recreation Department to add an additional 1.5 hours to each day's program at the Res for the balance of the 1983 season. She explained that due to the cut in hours this season there has been many complaints from residents, The Manager explained that this amount could be obtained from within the wage pool and hours this amount.could pay for the additional help that would be required. He further recommended that this request be denied, but suggested that the hours- be and again advertised to see what the reaction of the citizens would be. Upon motion duly made and seconded, it was voted to table the request of the Recreation Committee for a budget allocation in the amount of $2,500 to enable the Recreation Department to add an additional 1.5 hours at the Res for the balance of the 1983 season pending input form citizens and more statistics relative to number of users at the proposed time addition. The Chairman thanked Ms. Wilson for appearing before the Board and she retired from the meeting. Versailles Upon motion duly made and seconded, it was voted to approve a charge Rest. of $5.00 per sq. ft. rental fee to Versailles Restaurant for approximately 205 sq. ft. occupied by the restaurant for outdoor dining. The final agree- ment to be drawn up by the Manager and Town Counsel. Minutes Upon motion duly made and seconded, it was voted.to table the minutes of the Selectmen's Meeting of April 11 and approve the minutes of the meet- ings of April 25, May 2, May 4, May 9, May 11, May 16 and May 23. l Auctioneer Upon motion duly made and seconded, it was voted to approve issuance License of a one Day Auctioneer License for Harold Kelley, 553 Main St., Woburn for July 9, 1983. r� Selectmen's Meeting -- 3 - June 20, 1983 Upon motion duly made and seconded, it was voted to sign Orders of Orders of Sidewalk Construction for outlook Drive, Rockville Avenue, Worthen Road Sidewalk and Kendall Road. Const. Upon motion duly made and seconded, it was voted to sign Orders of orders of Street Construction for Garfield Street, Spencer Street, Meadowbrook Street Avenue and Wellington, Lane Avenue. Const . Upon motion duly made and seconded, it was voted to sign Orders of orders of Taking for Trodden Path, Malt Lane, Ryder Lane, Freeman Circle, Scott Taking Road, Bicentennial and Woodpark Circle. Upon motion duly made and seconded, it was voted to approve the re- Lex. Golf quest of the Lexington Golf Club to serve liquor on the grounds �of the Club - Liq . club on June 24, June 25 and August 7, 1983 during their usual hours of Lic. operation. The Board discussed committee appointments. Mr. Politi moved to Committee table appointments to the Board of Appeals. Appts. Mr. Crain stated that he felt after discussing the matter with in; dividuals, there may be some value for people to be appointed as an associate member evolving to the full board. He stated that while this has been the approach for over 20 years "it isn't cast in concrete" and it was important to consider the historic approach to the full Board of Appeals. Mr. Sacco stated that he wondered if the creation of the associate position was to train people for eventual membership on the full board. He felt that perhaps by following this procedure that some candidates that might be available to work for the Town, even though they haven't had the benefit of serving as an associate, may be disqualified. Mrs. Battin stated.that.it has been the practice for the past 23 years for a person to serve as an associate and then move up to full membership on the board. She stated that the Board of Selectmen re- affirmed this in 1977 when the criteria for committee appointments was adopted. This approach was designed to provide a transition period for the associates acquaint themselves with the complex range of quasi judicial issues which the board faces. Mr. McLaughlin stated that deviation from the guidelines was evi- denced when the Manager recently reappointed a member to the Conservation Commission. He said that as he considered the criteria guidelines, ex- ceptions were made in special cases. He stated that in the case of the Board of Appeals, there is a structure that almost guarantees isolation from political sensitivity. He felt that a person named to a five year term after having served at least two years as an associate member was very far removed from the course of events and in terms of what the Board of Appeals exist to do. s Mrs. Battin stated that she felt that the Board should not be appoint - ing people to the full board when there is a pool of six people available as associate members. She felt that Mr. McLaughlin implied by bypassing the associate members that the present pool did not have the background or the expertise. She stated that she felt that the Selectmen would have to ex- woo plain why they deviated f rom. , the guidelines. Mr. Crain stated that he did not feel that Mr. McLaughlin implied any reflection on the pool, but only an indication that this was an exception and there was reason for exceptional consideration at the time. Mrs. Battin stated that she felt that the associate members feel that they will eventually have the opportunity to move up and if the Board de- viates from the usual process, it should explain why. Mr. McLaughlin stated that he agreed with Mrs.. Battin that the Select- men should be careful when making exceptions. He further stated that the idea that people appointed as associate members tend,.and should expect to, move up to regular membership is almost mathematically impossible given the five -year term and the age.of people appointed. He pointed out that it may well be that after a person has served a year or two as an associate, the Selectmen may not want to move that person up to full membership and that it was mathematically impossible for all of them to move up to regular member- ship. He further stated that he felt the Board may want to review the guidelines again. Mr. Crain stated that he felt very strongly that any guidelines are sub- ject to recon sideration at any time because it is getting back to the politi- cal process. Mrs. Battin stated that she agreed with Mr. McLaughlin about the math- ematical impossibility of all associates getting on the full board, but she felt that the more appropriate way was to try people for two or three years Those continually appointed beyond that time should have a reasonable expec- tation of moving up to full member. She said that she felt . that it was unfair to keep appointing people to the pool and lead them to believe they will move up and then go to the outside and make an appointment. She stated that she felt it was something the Board should consider when the guidelines are reconsidered. Mr. Crain stated that, considering the point of confidence and skills, that one should consider two dimensions. He felt that the Board should be persuaded about the skills of any individual appointed to any position. He stated that the chemistry of the group should be considered also when adding a new person. He felt the introduction of a new member and how that affects the group is too often not seriously considered. Mrs. Battin responded that she felt that was a good point, and that was what associate membership accomplished - getting people used to working to- gether. She said that it was a way for the Board to find out before a per- son was moved up to a five -year term that certain mixes would not work out. Mr. McLaughlin stated he would like to have the Board consider the additional criteria of the applicant having. a political sensitivity. He stated that he felt that was why in the past there have been so many former Selectmen and Planning Board members named to the group besides having a knowledge of land use and experience with some of the issues. Mrs. Battin stated.that she understood what Mr. McLaughlin was saying and felt that there should be a political sensitivity in the best sense of word i.e. listen and hear every side. She stated, however, that Board of Appeals decisions are not, and should not be, political. The Judgements Selectmen's Meeting m7m June 20, 1983 that have to be applied ought to be done on the basis of fact based on established criteria and law and not political considerations. There was no more discussion on the issue. Upon motion duly made and seconded, 'it was voted to table the appoint- ments to the Board of Appeals to a future meeting. _Upon motion duly made and seconded, it was voted to appoint John R. Committee Packard to the Bridge Charitable Fund to fill the unexpired term of Gaynor Appt. K. Rutherford to May 31, 19844D . Upon motion duly made and seconded., it was voted to appoint Alan S. Committee Fields to the Bridge Charitable Fund for a three year term to expire Appt. May 31, 1986. Upon motion duly made and seconded, it was voted to reappoint Leona Committee W. Martin and Elizabeth M Flynn to the Gammel Legacy Trust for a one -year Appt . term to May 31, 1984. Upon motion duly made and seconded, it was voted to appoint the follow- Committee ing people to the Center Revitalization Committee for one -year terms to Appt. expire May 31, 1984: Margery M. Bat Robert F. Sacco Laura Nichols Karsten Sorensen Joseph Trani John -A. Powell William Gothorpe Jacqui Bateson F. David Wells Upon motion duly made and seconded, it was voted to table the appoint -- Committee ment to the Personnel Advisory Board. Appt. Upon motion duly made and seconded, it was voted to reappoint Committee Louis A. Zehner and William H. Sullivan as Fence Viewers - for a one -year Appto term to expire May 31, 1984. Upon motion duly made and seconded, it was voted to reappoint the Committee following people to the Town Report Committee: Appt. Erna Greene Robert Morrison Elaine Ermolovich Donald R. Giller Ruth Karpinski Louis A. Zehner It was further voted to appoint Charles E. Hill for a one -year term to expire May 31, 19840, Upon motion duly made and seconded, it was voted to appoint Kerry Brandin to the Lexington Council for the Arts for a two --year term to May 31, 1985. . Upon motion duly made and seconded, it. was voted to appoint John W. Maloney to the Traffic Safety Advisory Committee. Upon motion duly made and seconded, it was voted to table the appointments to the Human Services Committee to a future meeting. Committee Appt. Committee Appt. Committee Ap p t . Ile Committee Upon motion duly made and seconded, it was voted to table the appoint - Appt. ments to the Police Manual Policy Committee to a future meeting. Committee Upon motion duly made and seconded, it was voted to table the appoint - Appt. ments to the Town Celebrations Committee to a future meeting. Committee Mrs. Battin requested authorization to attend the Mass. Municipal Appt. Association meeting in November. Upon motion duly made and seconded, it was voted to authorize Mrs. Battin to attend the Mass. Municipal Association meeting in November. Gift Mr. Sacco reported to the Board that the Board of Directors of the Rotary Rotary Clb. Club had agreed to underwrite the cost of replacement of the cutting shears of the 'Jaws of Life' for the Town and a $4,000 donat ion to the Senior Center. Executive Upon motion duly made and seconded, it.was voted, 5 -0, by roll call Session vote, Mr. Crain, Mrs. Battin, Mr. Politi, Mr. Sacco and Mr. McLaughlin to go into Executive Session for the purpose of discussing a matter of litiga- tion with no intention of resuming the open meeting. Upon motion duly made and seconded, it was voted to adjourn at 8:55 P.M. A true record, Attest: r A& -.1 , W; Executive Clerk %No Selectmen Goal Setting /Team Building Session June 21, 1983 Sheraton Lexington Inn Mr. Crain called the Board to order at 8:00 A.M. Present: James F. Crain, Chairman, Margery M. Battin, Stephen M. Politi Robert F. Sacco, John F. McLaughlin and Town Manager, Robert M. Hutchinson, Jr. The Board reviewed a status report of the 1983 goals noting that all items were complete or in the process of being completed. Selectmen Politi and Battin will be meet;ing to finalize recommendations on the Battle Green Regulations. Chairman Craiff� has tentatively set September, November and January for meetings with Board and Agency Chairmen during the new fiscal year. The Board discussed priorities for the next year and beyond with emphasis in the following areas: I. Financial Planning a. Budget Targeting -- The Board felt that at an appropriate time in the fall a meeting with the Manager, School Committee and f inancial committee representatives and the Board should take place to discuss budget targeting as one alternate for recognizing limitations of Proposition 2 1/2. b. Wage Policy - Because of the high labor intensive costs of the school and the Town, it was felt that wage policy should be an on- -going issue for the Board's review of Town finances particularly with relationship to personnel costs. The Board encouraged the continued utilization of the Personnel Advisory Board as a resource for not only the Town but all interested parties. The Manager was instructed to focus on productivity dimensions for all departments recognizing the changing community. For Example, with the Town having less children, crime should decrease -- What does this mean to our police manning levels? With greater technology and fire prevention techniques, i.e., smoke detectors, sprinklers and the like - Do we need the manning levels that we have? II. Planning Issues a. Lexington 2000 - The Board supports the interaction with Town Meeting, citizens groups, Boards and Agencies and feels that a convocation should be held in the fall relating to the future of Lexington, not just short - term but long -term. The Board felt that the theme "Lexington in the 00ft Year 2000" seemed to be an appropriate way for approaching this process. The Board will designate a working committee during the month of August after appropriate citizen input to work on this convocation. It is expected that over the next two years reports and appropriate articles can be submitted relating to this issue. _3 Goal Setting -2-- June 21, 1983 b. Master Plan Update - The Manager was instructed to talk to the Chairman of the Planning Board and Planning Board staff on what resources. are necessary for updating the total Master Plan of the Town rather than just focusing on subsystems within the Town. Provide what resources we can assist in the area. c. Franklin School - Selecman McLaughlin was designated to work with the Manager and to Chair a Committee to be appointed,in late summer or early September for ultimate disposition of the school: The Manager was instructed to receive proposals 4or an interim multi -year lease looking at the idea of two years to allow f or plenty of time bef ore bringing a proposal to Town Meeting. d. Center Revitalization - Selectman Sacco noted that with expanding development and varying planning alternatives confronting the Town, it seemed an appropriate time to investigate the parking garage concept so that an appropriate report could be brought to the Town Meeting, e. Unaccepted Streets Policy - The Board instructed the Manager to come back with a report relating to the recommended streets to be considered for acceptance and an update of criterion utilized for the establishment of. Category A, B, and C streets. This will be submitted no later than November 1, 1983. III. Building Maintenance a. Selectman Crain agreed to contact the Chairman of the School Committee to review the report prepared by the Public Works Director and to work with the administration for a.report on whether we should proceed with consolidation or not. Said report to be done no later than March 1, 19840 IV. Board Policies and Procedures a.. Selectmen Politi, Sacco and McLaughlin were to serve as a subcommittee to review policies and procedures and to submit to the full Board by July 1, 1984 appropriate recommendations for change if needed. b. Community Service Issue - The Board wanted to continue to place a major emphasis in 'the volunteer efforts within the Community soliciting even expanded involvement hoping that a directory of applicants and needs could be maintained to utilize the resources of our citizenry. Discussion focused around the idea of utilizing CoA Citizens for duties in the Library, Schools and the Town where their services could assist. V. Housing a. Morrow Crossing -- The Board instructed the Manager to look, at the feasibility of acquiring two units at Morrrow Crossing through a recommended appropriation from the Town with ultimate disposition awft to take place at the Town Meeting of 1984. 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LexHAB - Selectmen Politi, Sacco and McLaughlin were designated to work with the developer in the assistance for the review process until such time as LexHAB is in place. VI. Wage and Salary Plan Chairman Crain asked if.any comments were received relating to the Plan noting that substantial data that had been reviewed by the Personnel Advisory Board was available to all. The Manager responded to questions relating to how ranges were established, where people were within the range and the Board instructed the Manager to bring the pay plan in for adoption at its meeting of July 11. The Board encouraged the Manager to disseminate to appropriate groups the fact that we have a very formal analytical system for establishing wage policy. The Board as a whole encouraged the Manager to remind Department Heads that wage policy and productivity will continue to be major issues and we cannot accept the thinking that there is going to be an automatic increase for doing just what we did last year. They did say to the Manager they felt the Town employees had done a fine job during this last year and expected sustained performance in the future. rnn r- 1 17 c i nn The Manager was instructed to place their goals in appropriate format for discussion and then dissemination to appropriate boards and committees as well as the citizenry as a whole. It was agreed that we have a very ambitious program for next year and outlying years. The meeting adjourned at 1:30 P.M. Respectfully submitted, SA"k N #=Z� O (V Robert M. Hutchinson, Jr. Town Manager