HomeMy WebLinkAbout1983-01-BOS-minV � Q .
SELECTMEN'S MEETING
f January 3, 1983
L Y
. A regular meeting of the Board of Selectmen was held in the S elec t--
men's Meeting Room, Town Office Building, on Monday, January 3, 1983 at
7:30 P.M Chairman.Busa, Mrs., Battin, Mr. Crain, Mr. Politi, Mr. Sacco;
Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assist-
ant to the Town Manager; Miss Casey, Executive Clerk were present.
The Board met with the Selectmen /Town Manager Act Review Committee
and Chairman Hagedorn presented its draft report. He stated the
Committee, from the knowledge and experience of its members concluded
that the Act is, in general, well. The following three classes
of revisions were recommended:
"(1) houskeeping provisions that are worthy of attention
only because other amendments are also being con-
sidered;
(2) items that we suggest be deleted from the Act because
of their binding the town too rigidly to specific
procedures that should be within the power of the town
to change without recourse to the legislature; and
(3) a few items intended to facilitate citizen participa-
tion."
Chairman Hagedorn stated that the Committee is aware of two major
trends whose impact seems insufficient to warrant changes in the Act
at this time. The'f irst trend is related to Proposition 2 1/2 -- tax
reform, expenditure restriction, limitation on School Committee autonomy.
The issue, in their opinion, that appears to be closest to the surface
is school building maintenance., other aspects of the relationship of
the Town Meeting, the Selectmen and Manager and the School Committee and
School Superintendent may also come into focus.
The second trend is towards increasing professionalism in Town
Government. He stated that professionalism seems to be, necessarily,
used in Town Government but the trend may in a few years force some
fundamental rethinking. The thinking would be what the Town wants from
appointed and elected volunteers and how to go about getting it. Tasks
seem to have become more and more complicated and carried out more com-
pletely by people at.a higher level of professionalism.
There was some discussion relative to the issue of Town Meeting
approval being required for administrative decisions.
Mr. Busa thanked the Committee for the excellent job done on the
report and stated that it proved to the residents of the Town that we
have a good form of Selectmena /Town Manager Act and with periodic re-
view minor changes might be made. The Board will decide which changes
will be made and a warrant article presented to Town Meeting.
Nlrs . Batt ire :suggested , and the Board agreed, that a public hear-
ing should be held before presenting the article to Town Meeting.
Selectmen/
Tn. Mgr.
Act Review
Com. Rept.
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Upon motion duly made and seconded, it was voted to accept the draft
report of the Selectmen /Town Manager Act Review Committee.
The Chairman thanked the Committee again and they retired from the now
meeting .
Minutes Upon motion duly made and seconded, it was voted to approve the
minutes of the Selectmen's Meeting of December 13, 19820
One Day Upon motion duly made and seconded, Mr. Politi abstaining, it was
Liq. Lic. voted to issue a One Day Liquor License to RAEDACC Association of W. R. Grace
& Co. for January 27, 19830
Mosquito con- The Manager referred the Board to its copies of a letter from Dr. Don-
trol ald A. Goldmann, in which he informed our Health Director that two children
in Bedford near the Lexington line had been admitted to Children s, Hospital
having contracted severe cases of Eastern Equine Encephalitis. Dr. Gold -
mann was requesting the Town to give adequate attention to EEE when it was
considering mosquito control. He pointed out in his letter that most
authorities agree that a wet season, high mosquito burden and human cases
late in the year indicate that the risk is high for human cases during the
next season.
The Manager informed the Board that this would be a line -item in
the budget. He has requested a report from the Board of Health which
will be presented at a future meeting.
The Board met with the Chairmen of various boards and committeed
with financial responsibilities to discuss the Manager's proposed budget
for FY 1 84. The budget was filed in compliance with the statutory guide-
lines of Proposition 2 1/2; text attached.
The Manager and the Chairman explained that up to now, the Town has
felt no significant change in the quality of life in Lexington and this
year the Town was feeling the restraints and cutbacks were necessary to
keep within the guidelines.
Mr. Hutchinson explained the procedure for an "override" and and
the five options he had listed in his budget message. He stated that,
while he was not necessarily recommending it, he felt that the Board should
consider requesting special legislation that would allow the Town to tax
up to 2 1/2% of assessed valuation.
Opposition to suggested cuts in their budgets for staffing were ex-
pressed by Mr. David Williams and Mrs. Jere Frick of the Conservation Com-
mission. Mrs. Frick stated that she felt that the Commission has been
more than self - supporting having received over $1,500,000 in self -help
reimbursement since the inception of the Commission which was achieved
because of staff that knew how to spusue these grants.
Mr. David wells, supstituting for the Chairman of the Recreation
Committee opposed the suggested staffing cuts and stated that the Com-
mittee had instituted user fees and staff was needed to make the collec-
tions. He also stated that he felt that it was very important for them
to know what the projected long range shortfall would be so they could
plan. accordingly.
Mr. Niles Barnert, Chairman of the Capital Expenditures Committee,
Selectmen's Meeting
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January 3, 1983
stated that the Committee has not reviewed the total budget as yet, but
in general, were in close agreement with the Manager's recommendations
in Option 1.
Mr. William Dailey, Chairman of the Appropriation Committee,
stated that he agreed with the Manager that there has been no signifi-
cant change in the quality of life in Lexington so far under Proposition
Z 1/2 but cautioned that sources of revenue that have been enjoyed in
the past may be coming to an end. He stated that the Town is approach-
ing the stage where various proposals that are presented will have to be
evaluated very carefully. His Committee will look very hard at the use
of free cash are anxious that it be maintained at a proper level..
After further discussion in which the Manager and the Chairman
answered various questions, the Chairman thanked those in attendance
for their input and they retired from the meeting.
The Police and Fire Department budgets were reviewed.
Chief Furdon of the Police Department addressed the Board and ex-
plained that the specifications for-new vehicles had been broadened
this year to include the Chevrolet Malibu, a mid -sized vehicle. He ex-
plained that this vehicle is a reinforced full- framed vehicle that has
been used in Danvers, Franklin and Norfolk with much success and ex-
cellent mileage. He explained that as of the first of this year, legis-
lation transferring the work connected with parking tickets from the
courts to the municipalities will be in effect. He explained that his
department has been trying to do this added work with no increase in
personnel which has resulted in a backlog. He is requesting that the
warrant for the Special Town Meeting contain an article for an approp-
riation to purchase parking tickets and for a computer service to
process them.
The Fire Department expense budget.was discussed which geared
primarily around supplies, fuel for the two stations, automotive sup-
plies and replacement of the deputy car.
The subject of the replacement of the ladder truck was discussed
and a detailed report on the condition of the present truck is to be
submitted at a future meeting.
The Chairman thanked both Chiefs for attending and input and
they retired from the meeting.
Police and
Fire Dept.
Budgets
Upon motion duly made and seconded, it was voted 5 -0 by roll call Executive
vote, Mr. Busa, Mrs. Battin, Mr. Crain, Mr. Pol -iti and Mr. Sacco, to go Session
into Executive Session, with no intention of resuming the open session,
to discuss a matter of litigation.
Upon motion duly made and seconded, it was voted to adjourn at
10:15 P.M.
A true record, Attest:
f
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x utive Clerk
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SELECTMEN'S MEETING
January 5, 1983
A meeting of the Board of Selectmen was held in the Selectmen's
Meeting Room, Town office Building, on Wednesday, January 5, 1983 for
the purpose of discussing the FY '84 budget. Acting Chairman Crain,
Mrs. Battin, Mr. Politi, Mr. Sacco; Mr. Hutchinson, Town Manager; Miss
Adler, Assistant to the Town Manager; Miss Casey, Executive Clerk were
present .
r..
The Manager addressed.the Board and stated. that he would like to
review the expense accounts, exclusive of payroll, and focus on Public
Works.
He explained that the #5000 account was level funded at $12,300
which included $6,600 for employee safety apparel. An amount up to
$60.00 is provided for D.P.W. employees for safety shoes and certain
uniforms for mechanics .based upon bargaining.
The remainded of the money reflects office supplies and dues and
memberships for all of the divisions of Public Works,
Mr. Tonaszuck explained to the Board that hydraulic licenses are
necessary to operate the various hydraulic equipment beyond the large
truck licenses of Class 3, 2 and 1. There are 31 licensed operators
and the license fee has risen from $10.00 to $30.00 which are issued
for various lengths of time; some for three, two ,.. o.ne and some for
four and is part of the contract language.
Other line items requests were explained by Mr. Tonaszuck. in-
cluding the State Building Code Commission. He stated that this is a
new license that came in two years ago and the implication of nod being
licensed is that the employees could not do any kind of carpentry or,
trade work. He .explained that he, Mr. Coscia and Mr Sweet have this
type of license. He explained that this is a new law that was passed
forcing licenses for this type of trade work or for supervising it,
otherwise it would have to be put out for contract.
Account #5150 was reviewed and the Manager explained that the in-
crease in the request for reproduction services. was primarily due to the
cost for the North Lexington. project Mylar record drawings which must be
filed.
Mr. Fields explained, that the design drawings must be turned over
to the State for advertising and bidding and they become their property
and in order for the Town to have a permanent record, the Mylars had
to be made which are sent out to be done.
. Account #5250 was discussed and the Manager explained while the
account showed a reduction, the money provides for plant maintenance
including telephone, heating and lighting. Projects contemplated in
the budget includes painting exterior of Town office Building, Police
Station and: repairing the fire escape on Cary Memorial Hall due to age
and corroded condition; roof replacements and repairs and copper canopy
D.P.W.
Budget
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over the front entrance. Repairs at D.P.W. buildings at 201 Bedford St.
include replacing copper gutter and repairing of a water diverter, re-
placing wooden overhead doors and tracks at the garage. As a result of
the energy audit, a request of $15,000 was included to insulate garage
ceiling and exterior walls in equipment parking area. $1,050 was included
for installation of new zone valve and electric control to correct over -
heating problem in the kitchen at the Central Fire Station.
Mr. Coscia explained that the peeling paint in the interior of a
portion of Cary Hall was caused by water seeping down from one of the flat
roofs and draining down between walls and the brick and will be corrected
by the roof repair. He explained that the exterior painting jobs are
contracted and the interior painting is done by Town D.P.W. employees.
Mr. Crain questioned the necessity of the present intensity of the
exterior lighting in the Police, Cary Hall and Town office Building area.
He also questioned the lighting in general and Mr. Coscia explained that
he has readings in every room and funding for desk lamps had been re-
quested in last year's budget which should alleviate the situation some-
what.
The Manager explained that there has been some cut -back in the
lighting around the buildings and said he would speak. to Chief Furdon
regarding the matter.
Account #5400 -- Highway and Traffic at a request of $124,750 was
discussed. The Manager explained that the $50,000 shown under highway
maintainence was the Town's share of participating in the $200,000 paving
program. The account supports primarily the construction jobs through-
out the Town repair and maintenance and $12,000 for curbing on Maple St.
He pointed out that street sweeping has been contracted out partially
and stated that ultimately some sweepers will have to be replaced as
there are only two left.
The Manager stated that the budget reflects maintaining the streets
consistent with the five -year program.
Mr. Tonaszuck is to submit a progress report, showing this year's
progress and defining the goals for next year and the following years.
He stated the goal for the paving had been to complete six miles per
year, but that had not been realized but four miles had been completed.
There is a total of 145 miles of accepted and unaccepted streets in Town.
Account $5550 - Traffic Regulations and Street Signs at a request
of $40,255 was discussed.
Mr. Tonaszuck explained that the increase over last year was due to
a request of $2,300 for the purchase of a crosswalk pavement marker. He
explained this is a push crosswalk painter. He stated that at present,
the large striping machine is used now which is built for center lines and
hand gun sprayers from that are used to do the crosswalks. Through the
Governor's Highway Bureau complete reimbursement can be obtained and it
is far more effective than the larger machine. He also requested the
deletion of the traffic signal at Munroe School as an energy saving.
Account #5450 - Road Machinery showing an increase of $8,700 was
explained by the Manager as being due to fuel and supplies to repair the
vehicles. The total budget was $228,175. Mr. Tonaszuck explained the
various pieces of machinery that is being used and explained that the
cost of disel fuel had also .risen.
The Manager explained that Account #5500 - Snow Removal was level
funded at $128,325 the bulk of which was salt and sand. He explained
that some equipment for plowing is hired and it is getting difficult
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Selectmen's Meeting
January 5, 1983
to obtain contractors with the size equipment that is needed due to the
fact that they are going out of business.
Account #5600 - Street Lights at $36 -0,000 requested was discussed.
Mr. Hutchinso.n'explained that there are over 3,000 street lights in
town and are maintaining a policy of not putting in street lights.
Mr. Coscia- explained that he had attended a seminar and that G.E.
and Norelco. have come out with new lights that give 1/3 more light but
are also more expensive.
Mr. Grain suggested that Mr. Meehan of the Boston Edison be in-
vited in to meet with Board relative to the lighting lamps -that
were part of-an experiement that were supposed to have been supplied
here and, as yet, have not been supplied.
Account #5700 - Sewer /Water Maintenance requested at $192,631.
The Manager explained that the account was set up this way in case
there was a major run of water repairs it could. be supported from the
sewer account. The sewer maintenance was figured for $113,460 which
is less than-last-year's of $115,280. He explained that there are 10
pumping stations and the increase there reflects.the energy costs.
Mr. Tonaszuck explained that the increase in general maintenance of
the pumping stations is an uncontrollable expense.
The Manager explained that there are 153.6 miles of water mains
valued.at $31,000,000. He explained that $1,000 had been provided as
an increase in water billing due to contracting with the Town of Arl-
ington for a joint billing which is working out quite well and is a
standard data process system.
Mr. Tonaszuck explained that there has been an abnormal amount
of breakage in water pipes which has increased the cost in that line
item.
Account #5800 -- Curbside Collection requested amount of $605,000.
The Manager explained that the Town has had the benefit of a three --year
contract with approximately a 4% escalator each year for collection and
disposal of the solid waste. He has estimated a 10% increase after
talking to contractors, and is a variable to be dealt with until bids
go out. He explained that, assuming that the plant for solid waste
facility is completed in 1986, provisions for transporting to another
facility will be worked into the specifications in bids.
Account #5850 - Sanitary Landfill request amount of $2,000.
The Manager explained that this is for the water monitoring con-
sistent with the closure plan filed with the State. He pointed out to
the Board that he had made no provisions for the hazardous waste pro-
gram for local funding and if there is to be any municipal funding,
the account would have to be increased. Some contributions have come
in for the program.
Account #6000 - Park /Shade Tree Division requested amount of
$97,075. -
The Manager explained that the park budget and some of -the smaller
accounts, with the exception of' insect suppression, had been consolidated.
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The insect suppression budget was separated due to Town Meeting of last
year requested that it be a separate item in case it generated a great
deal of discussion it could be dealt with separately.
Account #6000 -- Parks Department - requested $65,875 showed a de-
crease from last year's request of $74,320.
The Manager explained that the money is primarily for equipment and
support for all the fields and land that is maintained by the Town and
support for the pool.
Mr. Tonaszuck explained. that there are 142 acres of school ground
recreation areas and 140 acres of play acres. He stated that there are
over 300 acres that are maintained which includes park, playgrounds,
recreation and conservation areas.
Account #6050 - Insect Suppression - requested $1,350.
The Manager stated that. no money had been supplied for spraying,
and, due to the letter received from Dr. Donald A. Goldmann relative to
an outbreak of Eastern Equine Encephalitis, he felt that the Board of
Health should be consulted.
Account #6100 -- Shade Tree Division - requested amount of $27,600
showed a decline from last year's request of $33,900.
The Manager explained that he is showing $15,000 for Gypsy Moth
Control and last years request of $21,000 had been fully reimbursed
from the State. All data now available indicates that the problem has
abated.
Account #6400 - Cemetery Division - requested amount of $19,990.
The Manager explained that the basic amounts for loam, seed re-
pairs etc. remains the same. The increase in budget is for the purchase
of a safe for storage of records of the plots and the actual burials
within plots, deeds etc. The request was generated due to a fire at
the cemetery a few years ago and the necessity of keeping the records
in a f ireproof safe.
The Manager went over the Public works Capital Budget figures and
pointed out that he had extrapolated the figures over a five -year period
in all areas. He stated this would indicate what he would like to be
doing over this period depending on the availability of funds. Items
for funding were listed according to priorities and while he designated a
zero amount for storm drains, he expressed concern about the condition
of Grant Street. He pointed out that, consistent with the master study,
this was a major problem. He is to formalize a report with actual rec-
ommendations which will reflect the process during the next five years.
His recommendation of $150,000 for the water systems is predicated
upon receiving a $150,006 grant. Mr. Tonaszuck explained that this would
include the replacement of approximately 2,000 feet of 12 inch water
mains from the junction of Woburn Street and Mass. Avenue to Harrington
Road where there has been the most serious breaks.
Mr. Hutchinson explained his recommendation of $72,000 for parking
improvements may change. Mr. Tonaszuck explained that the expansion of
the Mer iam Street lot will cost an estimated $40,000 and that there is
also a service type of maintenance article for permits, parking lot
rentals, signs, ticket machines in the amount of $20,000 which will bring
the total to approximately $90,000. He pointed out that the parking
ticket program has been self - supporting.
Selectmen's Meeting January 5, 1983
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The Manager recommended $150,000 for road machinery which would
include five pieces of equipment that needed to be replaced. He in-
dicated that it will be articulated to Town Meeting the pieces of
equipment needing replacemen -t according to priority. He stated that if
bidding is as favorable as indicated, he would like to be able to use
the Town purchasing power at that time to obtain a piece of equipment
that will have to be replaced in a subsequent budget if there is money
left over this year.
The Manager recommended $150,000 for the water systems.
Mr. Tonaszuck' explained that $318,000 had been received in match-
ing funds for the construction of the water rehabilitation and that the
total would be approximately $300,000.
Mr. Fields explained that $10,000 will be 'needed to continue the
I & I study. He stated that the sewer system evaluation survey has
been completed by LEA Associates which indicated many leaks and sump
pump problems. The report has been submitted to the EPA for approval.
Once it has been approved, LEA will submit a grant application for the
design. He pointed out that one of the problems was that many sources
of infiltration might be on private property. Many of the leaks are
in the building service connections. He stated this might result in a
reconstruction of the entire building service. He said that the con-
sultants expressed concern about certain legal ramifications with new
Federal guidelines and the only efficient way to handle it is to com-
pletely reconstruct the house connections. He felt that legal counsel
will have to give some recommendations on the Town's right to go onto
private property to rehabilitate that part of the connection and that
the Town will have to formulate some policies as to whether the Town will
pay the entire cost or recovering the cost from property owners. The
consultant, as part of his deisgn package of doing the actual construc-
tion rehabilitation, will come up with a package of typical solutions for
householders for removing sump pumps, disconnecting area drains and
other problems. once. the sump pumps have been removed, it then becomes
a policing problem. He stated that he expected that the design documents
will be completed within the year and will then be submitted to the State
for approval. He pointed out that the whole process may be a long one.
Mr. Crain and the Manager thanked Mr. Tonaszuck, Mr. Fields and
Mr. Coscia for their input and they retired from the meeting.
There was no Executive Session.
Upon motion duly made and seconded, it was voted to adjourn at
10 :15 P.M.
A true record, Attest:
r
r
ecutive Clerk ;
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SELECTMEN'S MEETING
f
January 10, 1983
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A regular meeting of the Board of Selectmen was held in the Select-
men's Meeting Room, Town office Building, on Monday, January 10, 1983 at
7:30 P.M. Chairman Busa, Mrs. Battin, Mr. Crain, Mr. Politi, Mr. Sacco:
Mr. Hutchinson, Town Manager, Mr„ Cohen, Town Counsel; Miss Adler, Assist-
ant to the Town Manager; Miss Casey, Executive Clerk were present.
The Chairman called the meeting to order and opened the hearings Street
for sub - division and construction streets for presentation to Town Meet -- Hearings
ing.. The Chairman explained that notices of the hearing had been sent
to all abutters and that the actual construction of the streets would
depend upon the availibility of funds. He then opened the hearing on
Spencer Street, construction of 210' from #17 to end,
Mr. Fields, Town Engineer, explained that the construction cost
would be $15,000 and explained the procedure and stated that no sidewalk
had been included in the - cost. The recovery on betterments would be
$10,066.83.
No one spoke in favor or in opposition and the Chairman declared
the hearing closed.
Emerald Street - 409'+ from Asbury Street to Bellflower Street-,
Mr. Fields explained that the estimated construction cost would
be $73,500 and the betterments would be $16,549.74. The construction
would include a sidewalk on even side.
Mr. Vahan Kouyoumjuan of 24 Hamblen Street stated that his prop-
erty in on the corner of Bellfower Street and Hamblen about loo feet
away from Emerald Street. He objected to this construction on the
that it would increase the traffic in the area unnecessarily. He also
stated that there is ledge there that may need blasting possibly result -
ing in claims against the Town. He indicated that there was a natural
water shed there and the water flows down into his area causing problems.
Mrs. Karen Santucci, 16 Bellflower Street, referred the Board to a
letter that her husband had written stating their opposition to the pro-
ject. She stated that the'donstruction would come within eight feet of
their property. She questioned whether or not they would be bettered
even though their frontage was not on Emerald Street. Mr. Fields ex-
plained that,all abutters are bettered having frontage on the street.
Mr. Ralph Johnson, 16 Emerald Street, addressed the Board and
stated that they had been putting the petition in to have the street
done since 1973. He stated that the street has deteriorated consider-
ably and requested that the work be done.
Mr. & Mrs. Leo McSweeney, 24 Bellflower Street, stated that they
owned land on Emerald Street and wished to build a smaller house for
themselves as their family are all grown and they now have no need for
a large house.
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No one else speaking in favor or in opposition, the Chairman de-
clared the hearing on Emerald Street closed.
The Chairman opened the hearing on Garfield Street.
Mr. Fields explained that the construction was 300'+ from Hickory
Street to Earl Street with a 50' layout, 24' roadway and a sidewalk on mom
the odd side of the street. The estimated construction cost will be
$40,000 and betterment recovery is $9,842.75.
Dr. Eric Clarke, representing the Lexington Interfaith Club, stated
that the club owns most -of the property along the upperside of the site
and they were interested in the installation of a storm sewer and wanted to
know if it will be installed as they nbw have no way to connect their storm
water from the building. Mr. Fields stated that it would be done. Dr.
Clarke also questioned the position of the telephone poles and was informed
that they would be erected according to prevailing standards.
Mr. Henry Traffone, representing Mr. Bernard Foster, 35 Garfield St.,
who is not in the Service, stated that he was in favor of the street con-
struction. He questioned the grading and was informed by Mr. Fields that
grading was always considered and that there would be a series of hear-
ings and informational meetings for abutters to have input into the design
and which such problems, if any, would be presented to abutters.
No one else speaking in favor or in opposition, the Chairman de-
clared the hearing on Garfield Street closed.
The Chairman opened the hearing on Meadow Brook Avenue.
Mr. Fields explained that the construction was 290'+ from.Blossom --
crest Road to wellington Lane Avenue and would be considered along with
Wellington Lane Avenue -- 600 "+ from Meadow Brook Avenue to end.
Mr. Fields stated that Meadow Brook Avenue was 290'+ in length, 40'
layout, 24' roadway and,a sidewalk on the even side. The estimated con-
struction cost is $52,200 and betterment recovery is $9,737.68.
Mr. Tsai, stated that he owned the property at 107 Blossomcrest Road
and asked if the trees would be cut down. Mr. Fields stated that it was
possible that the tree on his property would have to be removed and that
it would require a permanent taking and a construction easement against his
property. He stated that the damage would be appraised by an appraiser
and the appraisal would be presented to the Selectmen for consideration
and if he did not agree with the appraisal, he could have his own apprai-
sal made if an agreement could not be reached, he could resort to counsel.
No one else speaking in favor or in opposition, the Chairman de-
clared the hearing on Meadow Brook Avenue closed.
Mr. Fields explained that Wellington Lane Avenue was 600'+ long,
40' layout, 24' roadway and a sidewalk on the odd side. The estimated
construction cost is $120,0010 and betterment recovery is $27,667.24. He
explained that the Planning -Board has suggested that the name of the two
combined streets be changed to Wellington Lane.
Mrs. Mary DeLuna, 15 Wellington Lane. Avenue, pointed out to the
Board that the sidewalk would not lead to no other sidewalk, on Blossom -
crest Road. She asked if the residents requested to eliminate the side-
walk, and therefore, lessen the expense, would this expedite having the
street finished. d
The Chairman explained that this suggestion would be taken into
consideration and if it is not in future plans for the School Department
for walking pupils.
Selectmen's Meeting
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January lo, 1983
No one else speaking in favor or in opposition, the Chairman de-
clared the hearing on Wellington Lane Avenue closed.
The Chairman opened the hearing for the sub- division streets.
He read the following list of sub-division streets for considera-
tion:
Malt Lane - 290 from Marrett Road to end
Ryder Lane - 400' from Worthen Road to end
Bicentennial Drive - 11 ---T+ from Cary Avenue to end
Freeman Circle -- 400' from Bicentennial. Drive to end
Woodpark Circle - 3200' from wood Street to end
Scott Road - 895' from Concord Avenue to end
Trodden Path - 840' from Lawn Avenue to end
Mr. Gordon Barnes, Woodpark Circle, stated that, at the present
time, CATV is not available to the residents. He questioned whether or
not, if the street is accepted and owns the right -of -way, would the
abutters have any say about the cable being laid within the right -of -way.
The Chairman stated that the CATV company,notified all abutters
when, and if, it is considered and the abutters would have input at that
time..
No one else speaking in favor or in opposition, the Chairman de-
clared the hearing closed.
The Chairman thanked Mr. Fields and the abutters for attending and
they retired from the meeting.
Mr. George Harris, Co- chairman of the Muzzey School Conversion Muzzey
Committee addressed the Board and stated that the committee had just School
concluded its meeting and had voted 3 -2 to go with the Noyes proposal.
He stated that the committee had eliminated Arlington Park, unless the
Board wished to call them back, because they felt that the two other pro-
posals were superior. He stated that the committee had a number of con-
cerns relative to the proposed financing by GBCD which includes MFHA fi-
nancing, Section 707 and Section 13. The committee felt that if this
financing were not- available, the developer would have to skew the rents.
He stated that the Noyes proposal is conventional financing and
one of the major components of the financial package is that presale of
units would be offered which would be lower than the sale of the units
at construction and after construction. The committee had two concerns
with that part of the proposal. He stated that Mr. Noyes feels, that
in terms of marketability, he should give the buyer the option to sell
the property for 5 to 10 thousand more, depending on the market. The
other concern centered around the proposal that if the units are not
sold after 3 months of completion of all the units, Noyes can set the
price -in order to sell them to make a profit which concerned the com-
mittee relative to the financial aspects.
Mr. Harris stated that, in terms of continued affordability, the
committee felt supportive of GBCD with its MFHA financing which basic-
ally assures the affordability of the low income units. He stated that
this would place the control more with the Town. with regard to control
PM of affordability in terms of price resale, this could be in the deed
with restrictions and negotiations with the Town, including an infla-
,r'
n
—4--
tion factor, that set for 40% of the units at the affordable market. He
stated that the Committee preferred the Noyes proposal because there was
a chance for affordable home ownership whereas the GBCD was for rental
housing. This would give people a chance to acquire equity.
He stated that both proposals, while it was not a component, do have
a provision for a senior center. He stated that three members of the com-
mittee favored the Noyes proposal and two the GBCD. He stated that if the
Town opted for a senior center, the price of the center would be negotia-
ted and then the ultimate purchase price. The Town would then own that
area in the building and should have representation in the condo association.
He stated that the Committee had expressed some concern and would like
to work with Noyes relative to how the Town could protect the interest of
low income buyers with regard to setting condo fees and would recommend a
sub - committee to be named, should the Noyes proposal be selected.
?sirs. Battin questioned the feasibility of designating a developer this
evening prior to having the negotiations. She asked if the developer did
not meet the terms, would the other developer be designated. She felt
that both proposals had questions that needed answers before designating.
Mr. Crain stated he felt that it was better to designate and then go
into negotiations with the leverage that gives the Committee. He felt that
there were details in either proposal that needed ironing out before pre-
senting the proposal to Town Meeting. He felt that by designating this
evening, the Town would have more leverage with the developer to get the
answers quickly and completely.
Mr. Busa agreed with Mr. Crain and suggested that the Planning Board
could place a notice in the newspaper tomorrow and hold its public hear-
ing in ample time before Town Meeting.
Mrs. Jacquelyn Smith, Chairman of the Planning Board, stated that con-
tinuing affordability of the units was extremely important and whatever
negotiations that would take place should be completed before the Planning
Board holds its public hearing. She stated that, as a minority member of
the Committee, she preferred the GBCD proposal as there were benefits for
the Town to reap with the proposal.
Mr. Robert Pressman voiced his continued concern relative to the use of
surplus school buildings and how it conforms to the housing policy adopted
by Town Meeting in 1979, which stated that the prime goal shall be to in-
crease the number of subsidized family units of all varities and forms.
He stated the GBCD proposal was the only one with subsidized units.
Mr. Busa stated that his perception of the entire document was that
there is more to it than continuation of subsidized housing. He stated
that there are people in town that are not subsidized and who need housing.
He stated that there are residents of the Town of Lexington and their
children sho can't afford to stay in Lexington. He stated that in the
perspective that was sent out to the developers, this was taken into con-
sideration.
Mr. Don Giller, of the Committee, stated that he believed that through
the purchase price of these 'buildings to the Town, this is a subsidized
project, by definition.
The Chairman requested a motion to accept one or the other of the
proposals.
Mrs. Battin moved to accept the GBCD proposal because she felt it assured
present and continued affordability to a wider range of persons.
Mr. Crain stated that he second for the purpose of discussion.
S�3�ctmen's Meeting
January 10, 1983
Mr. Crain stated that he would like an explanation.of the GBCD
financing.
Mr. John R. Nolon, who was development consultant to the Com-
mittee, stated that the first element of the GBCD proposal is that they
would obtain.their underlying long -term financing from the Massachu-
setts Financing - Agency in exchange for that, they would have to guaran-
tee that 25% of the units over a 40 year period be maintained at a level
affordable to lower income people. In order to do that, they have to get
essentially rent subsidy funds over that same period of time from some
source or they have to skim the rents so that other units are essen-
tially paying proportionately more so that those affordable units can ge
kept. GBCD has suggested that.the best way to do that is to obtain Sec-
tion 707 rental subsidy funds from the Housing Financing Agency, which
is the office of Community Development. They have obtained a letter
from that office stating it would be extremely interested in receiving
such an application as there are currently funds available. If that
failed, they suggested that they could possibly obtain a Section 8
certification through the local housing authority which they suggest
might be possible because last year they indicate 10 of those units
were turned back because they couldn't find housing in Lexington. Fail-
ing either of those two, they say they would proceed with the project,
but would have to skew the rents so that the lower income units were
�• kept affordable.
Mrs. Mary Shunney stated that the intent to subsidize was not clear.
Was the intent to subsidize Lexington families or address a State wide
need for housing? She stated that when she was on the Housing Authority
the greater number of applicants were not from Lexington. She said that
she felt that "affordable housing'' was hard to define, and that there
seemed to be a group of people that have not been addressed by.the Town
who do not meet the requirements for subsidy but certainly can't buy a
luxury condominium.. There are older and younger people in Town that
would like the opportunity of a unit.
Mr. Busa stated that if the GBCD proposal is accepted and they have
to skew the rents at the upper level, that person is caught in the middle
again because they would be just above the subsidized qualifications
themselves and would be subsidizing someone just a little below their
own income. He stated that he.felt there was a problem with skewing
rents over a 40 year period of t ime .
Mrs. Rawls stated that, if the Board was going to choose the Noyes
proposal there was nothing written.in giving preference to Lexington
poeple and, if that was the intent, it should be one of the negotiating
points for control.
Mrs. Shunney stated that it was not her intent to give the impres-
sion that the units would be limited to Lexington people, but just wanted
the subsidy point cleared up as to who was to be subsidized.
Mr. Crain stated that it was his recollection that at some of the
debates on subsidized housing, the intent, as he interpreted it, was to
�"" maintain an economic distribution of families in the Town. He stated
- 6 -
he did not recall any emphasis on subsidizing Lexington families, perse,
however, he wanted it understood it was his persuasion both of these pro-
posals offer subsidized housing, consistent with the intent of Town Meet-
ing in that direction.
Mr. Nolon stated that it was his understanding that, basically, the
charge to the Committee was to look at a project that would serve the
people of Lexington initially. He stated that the Sydney -Noyes proposal
specified that their pre - marketing and pre -sales would be through the local
media.
Mrs. Battin stated that, assuming that the project was for Lexington
people, which assumption she was not necessarily going to make. She stated
a good many Lexington people have grown children and elderly parents who
cannot now afford to move to Lexington. She stated that she felt that
there are suitable Lexington people who could qualify for low income units.
She stated that if the negotiations were to be with Noyes, she was con-
cerned with the escalators such as condominium charges and the real estate
tax which are not related to housing needs. She is concerned that we do
not eventually end up with market rate condominiums.
Mr. Hutchinson stated that relative to the questions he had received
this morning from Mrs. Rawls and Mrs. Smith, Noyes would be willing to
give 50 - 40% of the units to the Town at a guaranteed cost within that
range. There would be units that would fall into the moderate income
category and his concern was what would be the range of price of the other
units. This would have to be discussed again, but Noyes was committed to
insuring that there would be some affordable housing within the project
in lieu of the stipulation which is unacceptable to the full Committee.
Mrs. Battin made the motion to go with GBCD as the developer and
go forward to Town Meeting stipulating within negotiations regarding fi-
nancing and Town control.
Upon motion duly made and seconded, it was voted 4 -1 not to select .�
GBCD as the developer for Muzzey School.
Upon motion duly made and seconded, it was voted 4 -1, Mrs. Battin
voting in the negative, to select Sydney -Noyes as the developer for the
Muzzey School with the provision of timing and negotiations.
The Chariman asked that a negotiating committee be formed, consisting
of himself, the Manager, Mr. Nolon and Mrs. Smith from the Planning Board
to do negotiating with Sydney -Noyes as soon as possible. He further
suggested that a committee chaired by George Harris from the Council on
Aging, be formed to f ormulatE! informational details and ideas for the
senior center.
Retirement The Chairman called upon Mr. Richard Perry, Comptroller, who intro-
Plan duced members of the Retirement Board, Chairman Frank Parrish and elected
employees representative Walter Spellman and Mr. Barry Gilman, acturary
with the certified public accounting firm of Coopers & Lybrand. He ex-
plained that Mr. Gilman, a resident of the Town, has been working with the
Retirement Board for 6 to 8- months compiling data of an acturarial evalua-
tion of the retirement fund.
Mr. Gilman addressed the Board stating that the goal was to ascertain
whether or not the $300,000 funding by the Town was a feasible amount.
He explained that two sets of assumptions had been developed to estimate
what obligations would have t� o be met in the future. one was on the con-
servative side and is roughly the same as that prepared by the Mass. Retire --
:Selectmen's Meeting
- 7 -
January 10, 1983
ment Law Commission which was presented in the last report to the Town.
The second is based on a.7% average salary increase and approximately
a 10% rate of return on the investment. He stated that the major dif-
ference in this report and the prior report resulted from Proposition.
2 1/2 wherein the State picked up the cost of living increases. He felt
that, based upon an average of the two sets of assumptions, it appeared
that the $300,000 is sufficient and acturarily sound for a 3 or 4 year
period but should be reviewed again in about 4 or 5 years.
Mr. Zhener expressed relative to the non- contributary pen -
sions, which he said is escalating yearly. - His concern was that even
though the State - is pciking up the cost of living increase, he cautioned
that the Town was not escaping that cost because the State would get the
money somehow from the towns. He felt that the figures were misleading
and would tend to encourage requests, and perhaps get.approval from
Town Meeting, for appropriations that the Town's financial condition
cannot support. He did commend Mr. Gilman for his report and the Town .
for making progress in funding the plan.
Mr. Gilman stated that Mr. Zehner was right in that the non --
contributory pensions were not included in the report and offered to
make an additional.study for that.
Mr. Busa and Mr. Parrish expressed appreciation to Mr. Gilman for
contributing so much time in preparing his report and he retired from
the meeting..
PM
Mr. James w. Lambie, Chairman of the Board of Health, Mr. George
Smith, Dr. Erdos, Dr. Roemer and Mr. Dave of
the East Middlesex.Mosquito Control Project met with the Board to dis-
cuss a proposed mosquito control program.
Mr. Lambie stated that the risk of Eastern Equine Encephalitis
is no longer uncertain and indications are that next year could be a
bad year.
Mr. Henley stated that it was unlikely that the State would
assume responsibility for spraying due to the current change in State
administration and the impact of 2 1/2 until several weeks after an
outbreak of the disease.
The Board of Health_, working with Mr. Henley, has submitted a
three -point program for mosquito control consisting of a yearly water
management and laviciding program to hold down mosquito population,
provide a surveillance system to monitor local levels of EEE virus in
mosquitos, which together with data from the State Encephalitis Center
will be used to determine if further control measures are necessary,
if danger of human EEE infection is.indicated, the program will. pro-
vide for emergency aerosol spraying.
Mr. Lambie's report indicated that the annual cost of the pro-
gram would be approximately $9,500.00 and $4,000 would be required to
initiate a larviciding program this year.
The Manager suggested that it would be appropriate to request a
transfer for this project and will consult with Mr. Perry and report
back to the Board at the next meeting.
Bd. Health
Mosquito
Control
- 8 -
Center Park- Mr. Battin, Chairman of the Center Revitalization Committee, addressed
ing Plan the Board and gave a review of the history of the expansion of the Meriam
Street parking lot. She stated that after previous defeats by Town Meet-
ing, the Board had agreed not to bring back the question of expansion until
it was part of an overall parking plan for the Center in which the role of
the Meriam Street lot was very clearly defined. She pointed out that all
of these conditions have been met and the Center Revitalization Committee
and staff have been following carefully the action steps previously out-
lined. She commended Mr. Tonaszuck, Mr. Bowyer and Mr. Prentiss for the
superb job they have done in developing the Meriam Street proposal and the
sensitivity responding to neighbors' concerns.
She explained that two short -term objectives were met: more short --
term customer parking closer to the stores and offices has been achieved;
funds for improving and expanding parking have been gained. She explained
that these monies, by State law, can be expended for nothing else.
She stated the long --term plan is now about to be implemented and re-
ferred the Board to the working draft of a five -year master plan. She
said the first two steps being proposed this year, in the context of this
larger plan, is first,the annual lease for spaces already negotiated in
the church parking lots and minor improvements; second, the improvement
and expansion of space on town owned land in the Meriam Street lot.
She explained that the Committee, Mr. Sacco, Mr. Tonaszuck, Mr.
Prentiss and herself had met with the immediate abutters to discuss the
plan to expand the lot. She said that questions and concerns were ex-
pressed by the abutters and suggestions were made.
Mr. Tonaszuck presented slides showing the overall picture of the
proposal which includes 28 new spaces and 47 existing spaces. The slides
indicated areas that would be fenced in and those that would require
plantings etc. as screening for the abutters.
Mr. Eugene Vogt, 18 Grant Plance, and two other Grant Place residents
stated that they were concerned about the changes which would take away
the trees and present an unpleasant view. He expressed appreciation of
the residents to the Committee for working so closely with them and keep-
ing them informed regarding the project.
The Chairman thanked the residents for attending the meeting and
presenting their views and suggestions. He stated that they would be in-
formed of the Board's decision as to whether or not an article would be
in the warrant for the 1983 Annual Town Meeting for approval.
CATV Mr. William Page, Chairman of the CATV Committee, Mr. John Ward,
Committee member, Mr. Stephen Pollack, of the Adams - Russell Company met
with the Board to discuss se items.
Mr. Page referred the Board to its copies of his memorandum of
January 6 and requested permission to continue the "Training Fee Policy"
as there had been only one complaint.
He informed the Board that the total subscribers as of the end of
December was about 3700 at 501 per subscriber and the income to the Town
is about $1850. for the yeG�r. . He is to contact the Manager's office
to have Adams-Russell submit the figures for which they will be billed
by the Town.
Selectmen's Meeting
January 10, 1983
He stated that the CATV will be requesting permission to prepare
for approval. by the Board for uses of this money. The Committee has
talked about ways of encouraging local residents to develop programs
and would suggest that this might be an appropriate use for some of the.
money.,
He stated that the Committee would like clarification of Section
21A of the contract, relative to the institutional equipment and replace-
ment. Mr. Pollack requested formal clarification. of the item,
Mr, Yard, for clarification, stated that the equipment referred to
was that purchased Adams - Russell and that the inference was that they
would also maintain it,as the question came up in the school budget.
Mr. Page informed the Board that the Committee has a heavy work-
load and there was need for replacement of an inactive member. Mr. Hut-
chinson will advertise for the replacement member.
He informed the Board that the committee would like to collaborate
with the Town, Manager. to determine which municipal buildings should be
connected for what uses - and - get back to-the Board with recommendations
what town government uses beyond those presently-activated such as the
fire department,- schools and library.
Mr. ward stated that there has been' questions relative to the Town
Office Building with respect to what might happen which affects how the
wires might be installed and what locations should be considered.
■ Mr. Hutchinson is to discuss the matter with Mr. Tonaszuck and re-
port back to the Board.
Mr. Page, suggested that perhaps someone could talk with the Town
Administrator as to how they handled the problem.
The Chairman informed Mr. Page that the Board has no objections to
the use of some of the funds, as requested and Mr . Hutchinson is to con-
sult with Mr. Perry to see if the money can be committed for this use.
Mr. Busa suggested that the final decision will be made when the Com-
mittee reports back to the Board with their proposal for use of the
money.
Mr. Pollack answered questions of residents relative to problems
with late installation, appointements that were not kept and poor ser-
vice. He will look into the and fallow up on them. He in-
formed the Board that the company was installing equipment for about
800 customers per month and for the first 3 to 5 days of each month,
customers call requesting information relative to their bills for items
that they do not understand. He stated that perhaps in April the tele-
phone lines will not be as busy and customers' complaints and calls will
be handled more expeditiously.
Mr. Crain and Mr. Politi expressed their opinion that the situation
has not improved since the last time that Adams -- Russell appeared before
the Board and felt that the situation must be corrected.
The Chairman thanked Mr. Page, Mr. Ward and Mr. Pollack for appear-
ing before the Board and they retired from the meeting.
PON
- 10 -
� f
Warrant Upon motion duly made and seconded, it was voted to sign the warrant
Spec. Tn. for the 1983 Special Town Meeting to be held on February 14.
Meet.
Traffic Upon motion duly made and seconded, it was voted to accept the recom-
Saf. Sigps mendations of the Traffic Safety Committee that two "Caution Children"
Winter St. signs to installed, one on Winter Street across from #517 Bedford Street
and one at #44 winter Street.
Traf. f . Saf. . The Board discussed the. request of Capt . Lima for a "No Parking"
Lowell St. regulation on the westerly side of Lowell Street from Laconia Street to
Woburn Street approved by the Traffic Safety Committee.
Upon motion duly made and seconded, it was voted to table the request
pending input from the businE=ss community in the area.
Minutes
The Board discussed thE! minutes of the December 20 meeting and Mr.
Politi requested that the motion referring to the Revenue Officer be re-
worded as follows:
"Upon motion duly made and seconded, it was voted to approve the com-
bination of the Treasurer/Ta�N Collector positions and create a new posi-
tion of Revenue Officer. Authorization is given to the Manager to start
recruiting for this position at a salary level at the lower end of the
M -7 classification and he will come back to the Board for final authoriza-
tion-
Upon motion duly made and seconded, it was voted to approve the min-
utes of the December 20 meeting as corrected by Mr. Politi.
Recreation
Upon motion duly made and seconded, it was voted to table the
Fees
recommendation of the Recreation Committee for fee changes pending inf or-
oration requested by Mr. Crain of the Town Manager relative to the fees
suggested for the Pool by Town Meeting.
Act. Chm.
Upon motion duly made and seconded, it was voted to appoint Mr.
Crain as Acting Chairman from January 19 through January 23.
There was no Executive Session.
Upon motion duly made and seconded, it was voted to adjourn at
10:55 P.M.
A true record, Attest:
fi Cutive Clerk
i
SELECTMEN'S MEETING
f
January 12, 1983
i
A budget meeting was held in the Selectmen's Meeting Room, Town office Build-
ing, Wednesday, January 12,. 1983 at 8:00 P.M. Chairman Busa, Mrs.' Battin,
Mr. Crain, Mr. Politi, Mr. Sacco; Mr. Hutchinson, Town Manager, Miss Adler,
Assistant to the Town Manager and Miss Casey, Executive Clerk were present.
The Human Services Committee met with the Board to discuss its FY 1 84 Budgets
budget requests.
Mr. Steve Baran, Chairman, informed the Board they have continued
their considerable involvement with a number of traditionally Town funded
agencies. He stated the total budget represents a 5% increase, but does
not reflect an. increase in each item. He informed the Board that the Com-
mittee has explored requests for funding that were received as the result
of the Committee's efforts to identify non - traditional or unknown programs
and had received five requests. The Committee recommended that they be
addressed outside the normal budget process and a request be made to the
Trustees of Public Trusts for funds as a one -time innovative program.
Mr. Baran stated that Mystic Valley Mental Health had requested
$10,000 and the Manager had recommended $1,000. He stated that the Mystic
P Valley sub -- committee of Stan Finkelstein and Tom Zarle strongly endorsed
continuing the Crisis Intervention Services in the amount of $1,000,.
He stated that the Committee was aware of the Board's concerns rela-
tive to the poor reporting by Mystic Valley, but pointed out that some
progress had been made during the past year with the previous Executive
Director, Don Lund. He pointed out that two nominees of the Selectmen to
Mystic Valley were appointed to their Board of Directors; Lawrence Ker-
nan as Treasurer and Carolyn Tiffany as Vice - President. Dr. Merton Kahne,
a psychiatrist and Lexington resident, has recently been elected to the
Board. He- stated that it was the Committee's feeling that some progress
with Mystic: Valley has been made but felt that they did not feel confi-
dent and more comp.rehensive.repo -rting is needed in terms of facts and
figures. He stated that the Committee felt that the $1,000 contribution
is more important: to the Agency as a gesture of support than a token
contribution.'
Mr. Baran stated that the RePlace budget shows financial contribu-
tions in the amount of $17,128 of which $14,000 was donated by the Han-
cock Church. He stated that there are considerable efforts being made
relative to fund raising. He informed the Board that the Department of
Social Services has a donated funds program which would allow for 75%
funding by the State and 25% by the Town. The Human Services Committee
has encouraged them to find out what the requirements are and lend them-
selves to a dialogue with the Department of Social Services. RePlace has
reservations regarding the program due.to the fact they consider their
program exclusively a Lexington program and by becoming involved with the
State it may be necessary for them to become a regional y y g program.
- 2 -
Mr. Baran summarized the requests that would be considered one -time
requests from the Trustees of Public Trusts as follows:
Choate- mes Hospital
Requested: $900 Recommended: $900
The request is for sponsorship of two "Lifeline" units for at risk
Lexington residents. Lifeline is a personal emergency response system
which provides immediate access to medical care to elderly and handicapped
individuals. The request is for installation of units.
Cooperative Elder Servi
Requested: $2,500 Recommended: $2,500
Cooperative Elder Services is a program whose thrust is to prevent
institutionalization of frail or handicapped people. It is a fully staffed
day care program with a health and recreation component. The request for
funding represents the needed balance of a challenge grant that the pro-
gram has received from Title III -B. Lexington's contribution would be
applied towards a sliding fee scale for Lexington residents who are 'inelig-
ible for Medicaid but cannot afford the $18.50 per day charges.
Sink -Along Chorus
Requested: flexible Recommended $750
This is a weekly c horus for retarded children in conjunction with
high school students to rehearse and then perform for area nursing homes.
It was started by two specia=l education teachers and the goal is appropriate
recreation, peer modeling and giving an opportunity for community service.
The Human Services Committee recommended helping to defray the start-
up costs.
Woburn Council For Soc= Concern
The Woburn Council applied for assistance for two programs:
Home Sharing
Requested: $1,500 Recommended: $750
The homesharing program is a matching service for elderly people who
are no longer able to live completely independently. Its goals are to re-
duce housing costs and diminish the loneliness of living alone. The pro-
gram often matches younger people with the elderly, as well as matching
elderly together. Twelve Lexington residents were matched last year and
fifty received information relative to housing resources. A professional
social worker provides the screening, matching, referral and follow - up to
clients.
Neighbor ��etwo
Requested: $1,000 Recommended: 0
Neighbor Network provides placement for 7 - days for adolescents
in a community -based host family model. Operations are funded by the De-
partment-of Social Services and the request is made to offset unreimbursed
start -up costs necessitated by the closing of Safehouse. The Committee
felt that the program was somewhat duplicative of RePlace and recommends
no support.
Mr. Saran explained that the Committee would be interested only in
funding from the annual income of the trust funds which was $4800.00.
Selectmen's Meeting January 12, 1983
He stated that the Committee did not know if there might be limitations
attached to the trusts that.may.make it impossible to spend any or all
of that money.
Mr. Perry explained that the procedure is for the request to be
presented to the Selectmen, and if approved by them, present it to the
Trustees of Public-.Trusts for their consideration.
The Chairman thanked Mr. Baran aa.nd his Committee and they retired
from the meeting.
The FY
'84 General Government budget
was review by the Board, Mana-
ger and Mr. Perry. Accounts discussed were as follows:
. #1050
- Selectmen's Expenses
Requested
$8,100
1064
- Town Manager Expenses
Requested
$7,000
1080
- office Furniture & Fixtures
.Requested
$3,000
1090
- General Professional Serv,
Requested-$25,.000
1125
- Fire & Police Medical.
Requested
$30,000
1135
- Out of State.Travel
Requested
$9,543 Mgr, Rec. $5000
1141
- Tuition & Training Fees
Requested
$11500
1142
- In -State Travel
Requested
$10,000
1148
- Safety Program Expenses
Requested
$1,000
1200
- Town Clerk Expenses
Requested
$1 - 3 475
1550
- Board of Appeals Exps.
Requested
$2,712 Mgr. Rec. $2650
1650
- Planning Board Exp.s:
Requested
$5,250
1700
- Group Insurance
Requested
$1,065,000
1750
- Munic. Prop. & workmen's
Compensation
Requested
$300,000
1760
- Printing Town - Report
Requested
$5,000
1775
- Law Fees.
Requested
$65,000
1800
- Law Expenses
Requested
$18,000
1900
- Elections - Sel. Juris.
Requested
$8,600
1950
- .Elections -- Tn. Clerk
Requested
$12,487
2050
- Bd. Registrars Exps.
Requested
$13,800
2525
- Treasurer /Collector Exps.
Requested
$26,850
2575
- Foreclosure & Redemption
Requested
$3,500
2850 --
Comptroller's Office Exp..
Requested
$3,650
2925
- Office Machine /Cap. outlay
Requested
$9,500
2930
- office Machines Mainten-
ance and Repair
Requested
$8,000
2935 -
Copier & Supplies
Requested
$11,000
2490 -
Metered Mail
Requested
$28,000
3000 -
Assessors Expense
Requested
$46,600 Mgr. Rec. $9100
7800 -
Contributory Pension Fnd.
Requested
$1,181
7810 -
Pension Funding
Requested
$300,000
7825 --
Non - Contributory Pension
Requested
$205,000 Mgr. Rec. $190,000
7850 -
Board of Retirement Exp.
Requested
$6,050
8500 -
Interest on Debt.
Requested
$104,803
8525 --
Tax & Bond Anticipation
Requested
$223,750
8550 -
Maturing Debt.
Requested
$880,000
- 4 -
The Manager explained his recommended cuts in department requests
indicating that in the Out of State Travel requests to attend seminars
and meetings must be submitted to him for approval and he anticipates that
$5,000 will cover requests that will be approved.
His recommendation of a. cut in the Board of Appeals request was for man
requested part --time clerical assistance.
His recommendation of a. cut in the Board of Assessors budget was
for professional services to update valuation required by law every two
years. He has spoken to the assessors and they feel that they can get
certification based upon a sales ratio process they have conducted.
His recommendation of C'L cut in the Non - Contributory Pension Fund
was based on his assumption that the State will continue to reimburse
for a cost-of-living increase- He feels that $190,000 will cover the re-
quired amount for the year.
Mr. Perry reported to the Board that he had met with the School De-
partment and is in the proceS)s of working out a program for use of the
school computer in con.juction with the Town Offices relative to personnel
records, personal services salaries etc.
Questions posed by the Board relative to individual line -items were
answered and requests for itemized listings will be furnished at the
next budget meeting.
Upon motion duly made C , ind seconded, it was voted to adjourn at
10 :00 P.M.
A true record, Attest:
r
Executive Clerk
A
u
SELECTMEN'S MEETING
January 17, 1983
A regular meeting of the Board of Selectmen was held in the Select- -
men's Meeting Room, Town Office Building, on Monday, January 17, 1983 at
7:30 P.M. Chairman Busa, Mrs. Battin, Mr. Crain, Mr. Politi, Mr. Sacco;
Mr. Hutchinson, Town Manager, Miss Adler, Assistant to the Town Manager;
Miss Casey, Executive Clerk were present.
WOW
The Chairman convened the meeting and called upon Mr. Perry who
introduced Mr. James Russell of the accounting firm of Arthur Andersen
& Co. to report on the audit for 1.982.
Mr. Russell addressed the Board and referred to the Management
report submitted. He stated that the audit was noteworthy in that it
not only encompassed the financial statement of the Town but also the
financial. status of the contributory retirement system. He informed
the Board that the Office of Revenue has clarified the definition of
a 'l.ependent unit" and an audit under Federal guidelines must encompass
contributory retirement funds.
He stated that the Town's adoption of the new uniform Massachu-
setts Statutory accounting system was noteworthy and that Lexington was
one of the Leaders in terms of adoption of the new system.
He pointed out that, while the Town has established a separate
Water Fund, some assets such as inventories, supplies and fixed assets
and expenses such as depreciation have not been reflected and urged
the Town to continue to move forward in providing this data.
He erferred to the retirement system and pension funding and the.
importance of getting up- -dated acturarial data in order to guide the
administration in its attempt to wrestle with the Issue of how adequate
or inadequate is the funding provided. He stated that he was gratified
to note that the Town did have an acturarial.study conducted as of 1982
and his "quick view" of it indicated that the funding by the Town is
pretty much in the "ball park."
He stated that, generally, the majority of observations in the
Management Letter deal with issues such as the implementation issues
associated with the statutory system, acturarial studies etc. and he was
quite comfortable with what - Lexington is doing in the day --to -day pro-
cedures and control.
Mr. Crain requested: information as to what Mr. Russell perceived
to be future steps in the full implementation of the new system.
Mr. Russell stated that there four steps: 1) get charter accounts
in, 2 }'recognize your revenues on .a modified acturarial basis as. opposed
to the cash basis, generally followed in the.old system, 3) get enter-
prise funds that requires identif icat 'Ion of f ixed assets and the putting
in place of a good cost accounting system that captures the common cost
association with the rendering of the fee supported services, 4) the
long -term step of reporting and recording the general fund fixed assets
Audit
Arthur
Andersen &
Co.
- 2 -
associated with rendering of municipal services.
The Chairman thanked Mr. Russell and Mr. Perry for the indepth re-
port and they retired from the meeting.
Traff. Saf. Upon motion duly made and seconded, it was voted to approve the
Bartlett Ave. recommendations of the Traffic Safety Committee for a regulation change
prohibiting parking on one side of Bartlett Avenue on weekdays and have
a single yellow line painted to be used at all times.
Traff.Saf. Upon motion duly made and seconded, it was voted to refer the request
Worthen Rd. of Madelyn Simmons, 15 Greeley Village, for a crosswalk at the entrance to
the Stop & Shop and Medi Mart on Worthen Road,
Traff. Saf. Upon motion duly made and seconded, it was voted to refer the request
Lowell St. of .Capt . Lima fora ''No. Parking" regulation on the westerly side of Lowell
Street from Laconia Street to Woburn Street to the Traffic Safety Committee
for its recommendations.
Hancock St./
The Board met with residents of Hancock and Adams Streets relative
Adams St.
to a petition submitted to the Board for a prohibition of heavy trucking
Heavy
in the area.
Trucking
Mrs. Gloria Bacigalupo, spokesperson for the group, explained that
there has been a significant increase in the number of large trucks using
this route to and from Guinn- Perkins Sand and Gravel, Inc. on the Burling-
ton line.
A report from the Traffic Safety Committee indicated that the Com-
mittee had contacted the Mass. D.P.W. requesting a ban of heavy trucking
in the area. The reply was that the necessary permit would not be issued ...■
due to the fact that the Town was unable to meet the Mass. D.P.W. require-
ments with respect to providing an alternate route wholly within the
Town. Mr. Chalpin advised that the Committee is pursuing possible al-
ternatives in order to try and meet this requirement and will report
back to the Board. He stated that the Committee had recommended to the
residents present at the Committee's meeting that a request to Quinn -
Perkins for voluntary use of other streets might be helpful.
Captain Lima stated that there had been some improvement in the
situation since then and strong law enforcement measures have been taken
and will be continued.
Mr. Hutchinson is to contact Quinn - Perkins in an effort to have
them reduce the volume of heavy trucking on Hancock and Adams Street and
the situation will be updated again in the spring when business at the
sand and gravel pit is likely to be heavier.
The Chairman thanked the group for attending and for their input
and promised a close survelliance of the situation and stated that the
Town would continue to pursue its efforts to find a suitable alternate
route to meet the Mass. D.P.W. requirements. The group retired from the
meeting.
Lay Out Upon motion duly made and seconded, it was voted to lay out the
C❑nst. Streersfollowing construction streets:
Meadow Brook Avenue - 2$3'+ from Blossomcrest Rd. to
Wellington Lane Avenue
Wellington Lane Avenue - 600'+ from Meadow Brook Ave to end.
3
Selectmen's Meeting January 17, 1983
Upon motion duly made and seconded, it was voted to postpone the
layout of the following construction streets:
Emerald Street - 409' from Asbury Street to Bellflower St.
Garfield Street - 300' from Hickory St. to Earl St.
.Spencer Street -- 210'+ from #17 to end
Street Lay
Out Postpone(
The Chairman informed the Board that Mr.David Enman, Chairman of Enablement
the Enablement Committee was unable to attend the meeting but did sup Committee
mit his report.. The report indicated that the Committee is in the pro-
cess of compiling an Access to Lexington booklet similar to undertakes
ings in Malden, Cambridge Newton and Boston. The intent is to work with
school classes and Boy Scouts, using standards set by the Architectural
Barriers Board and contact local organizations who will be involved in
the study. It is. the hope of the Committee that by working with the
merchants and the community there will be a more keen awareness for
accessibility issues *and also provide a booklet that will be useful to
the disabled- population,
The Chairman read a letter from Mr. Steve Baran, Chairman of the
Human Services Committee approving the project and recommending approval
of the Board.
The Manager.stated that he urged-the-project to go forward but with
the specific understanding that the Committee should list what is
immediately accessible and .what they would like to have and if there are
suggested changes what the cost should be outlined so the plan can be
reviewed relative final approval by the Town.
Upon motion duly made and seconded, it was voted to approve the
the project of the Enablement Committee for the compilation of an
Access to Lexington booklet with the stipulation that there should be
a listing of immediately accessible locations, what the Committee would
like to have and a cost outline.
Upon motion duly made and seconded, Mr. Politi abstaining, it was Pledge of
voted to approve the request of Daman Enterprises, Inc. to pledge its Liq. Lic.
Liquor License to Shawmut County Bank and U.S. Small Administra- Daman Ent.
tion for a loan transaction.
Upon motion made and seconded, it was voted to approve the Transfer
request of the Manager for a transfer from the Reserve Fund in the
amount of $4,000 for the larvaciding program into Account 6050 -- In-
sect Suppression.
. Upon motion duly made and seconded it was voted to approve the re- water Chg.
quest for a water charge in lieu of betterment and abatement in the in lieu
amount of $132.00 for John Lucente on Farmcrest Avenue as the homeowner of better -
is extending water at his own expense. ment
son
- 4 -
The Board met with the Transportation Advisory Committee to discuss
LEXPRESS its' budget request of $296,0100 for FY ' 84 .
The Manager's recommendation was to drop LEXPRESS funding at $296,000
and fund a less expansive program bus for handicapped and the elderly.
Mrs. Castleman, Chairman of the Committee, reported that the Commitee
had made a study to ascertain the most effective and economical way to run
the program. The results of the study indicated that a negotiated three -
year contract seemed the best way.
The Manager pointed out that this program was a purely discretionary
service program and looking at the cost felt that it should be studied
closely. He pointed out that the program is costing the Town in excess of
a quarter of a million dollars) in the tax rate. He pointed out that the
community should be aware that this is a multi -year program.
Mr. Crain requested information relative to the trend of subsidy
provided from the beginning of the program through the current year and
what the Committee would extrapolate from that, once the bids are in.
Mrs. Castleman informed the Board that the bids would be in by the
middle of February and would - provide the information requested by Mr.
Crain.
Mr. Politi requested information from the Manager as to what the pro-
posed $50,000 would provide i.- a Lexington transportation service. He
also requested comment from the Transportation Advisory Committee on the
Manager's recommendation in terms of who would and would not be served
both in terms of types of riders and also numbers. He also requested
them to provide information relative to alternatives, including the
Manager's recommendation, relative to fare increases and a check on the
users of passes.
Mrs. Castleman informed the Board that many requests had come in
from citizens urging that the program be continued. ....
The Chairman thanked th e� Committee and they retired from the meeting.
Library Mr. Hilton met with the Board to discuss the library budget and the
Manager's proposed cut in personal services funding.
The Manager stated the the library trustees had indicated they would
like more flexibility in personal services vs expenses. He indicated he
would rather not cut expenses rather than payroll and that he has pro-
vided in the Reserve Account for whatever wage adjustments will be nec-
essary next year for all existing personnel. He stated that he felt it
was very important to point out that no provision has been made to fill
vacancies.
Mr. Hilton informed the Board that at its January meeting, the Ex-
ecutive Committee had agreed 1dith the Manager's recommendation to cut the
budget by $12,000 but would split it between personal services and ex-
penses to give a little more Leeway in that area. He said they proposed
a $6,000 cut in personal services and $6,000 in expenses which would in-
clude microphone equipment, c opying equipment, cabinets etc. He stated
that the $6,000 cut in personal services would come out of the part time
account and they were hopeful for greater use of volunteers.
The Chairman thanked Mr. Hilton for appearing before the Board and
the Trustees for agreeing with the Manager's recommendation and he re-
tired from the meeting.
5 .�
r
Selectmen's�Meeting
January 17, 1983
The Recreation Committee met with the Board to discuss its FY '84 Recreation
budget and the Manager's recommendation for a $15,000 cut in recreation
and conservation funding.
Mr. Eby, Chairman of the Committee, stated that they were reluc-
tant to go along with the Manager's recommendation and pointed out that
the Town realizes income from the recreation programs. He also pointed
out that in 1979 Town Meeting had set up legislation for the purpose of
starting a revolving fund from which the Town receives funds. He said
that under the law any amount in excess of $5,000 goes to the Town's
general fund .
The Manager stated that he felt that it was a relatively modest
cut and appreciated the fact the programs do generate funds it was
necessary to look at long -range planning. He felt that perhaps the
playground programs could be cut, but the committee would know better
than he regarding it.
Miss Halverson presented a listing of programs provided by the
Recreation Department indicating f ees charges and expenses entailed f or
the Board's review.
During the discussion, it'was brought out that there had been
complaints relative to the condition of the playing fields. The Com-
mittee would like some information as to just what assistance could be
expected from the D.P.w, in terms of hours etc.
Mr. Hutchinson is to confer with Mr. Tonaszuck and report to the
Committee.
Miss Halverson informed the Board that there was a great deal of
staff time involved in providing services that do not generate money,
such as making res- ervations, dealing with volunteers,. assigning fields,
etc. and felt that ' they could not operate with a staff-cut.
Mr. Hutchinson stated he believed they could operate with the
hours provided with two part --time people five hours each per week, but
said he would talk with the Committee again.
The Chairman thanked the Committee for coming and they retired
from the meeting.
There was no Executive Session.
Upon motion duly made and seconded, it was voted to adjourn at
9:55 P.M.
A true record, Attest:
rem
1 717 06
E ecutive Clerk
SELECTMEN'S MEETING f
C.
January 19, 1983
j
A budget meeting was held in the Selectmen's Meeting Room, Town office
Building, Wednesday, January 19, 1983 at 8:00 P.M. Acting Chairman Crain,
Mrs. Battin, Mr. Politi, Mr. Sacco; Mr. Hutchinson, Town Manager, Miss
Smith, Office Manager, Town Manager's office and Miss Casey, Executive Clerk
were present.
Mr. Crain called the meeting to order and Mr. Hutchinson presented Budgets
a chart showing, the fiscal Year 1984 figures and his five -year projec-
tions.
Mr. Hutchinson explained his five -year plan and stated that he an-
ticipated problems in future years and vavored legislation that would
enable the Town to have the capacity to tax up to 2 1/2 %*
He explained the rationale used for the amounts appropriated in
the accounts. The total FY '84 figures for Personal Services, Expenses,
Articles and Capital Improvements was $15,172,967 up 3.5 %. The budgets
for the public schools and regional vocational schools amounted to
$18,495,522 up 3.1 %. The State /County assessments and offsets amounted
to $3,295,627, up 2.5 %. Assessors overlay and judgments' figure of
$750,000 showed a decrease of 44,4 %. The gross amount to be raised by
taxes was $37,714,116, up 1.5%. He showed a figure of 'an estimate of
$4,612,700 from the Cherry Sheet; local receipts of $2,938,000, up 1.2 %;
and use of available funds as $2,220,392, minus 6.9% leaving a net amount
to be raised by taxes of $27,943,024. The chart indicated a total valua-
tion estimage for FY '84 of $1,277,201,500.
Mr. Hutchinson explained that as the budget was reviewed again, the
figures would change. He stated that the library had accepted his pro-
posed cut and the Recreation Department has requested permission to be
able to move their money within their accounts rather than place the
cut in payroll.
He explained that the Town is dealing with an approximate payroll
of 6.8 million and he was showing less than a 6% increase overall.
Sick leave records of employees were reviewed and the Manager stated he
felt that the overall record was very good.
The school budgets were discussed and Mr. Hutchinson expressed con-
cern that the VOTEC school budget was fixed while the rest of the bud-
gets were still being worked on. He noted that, by law, the VOTEC bud-
get must be set by the end of January which caused the problem. He
stated that he believed it was within the province of the Board to talk
to the Moderator to find out what the ramifications would be to table
the VOTEC budget.. He also stated that someone from the Appropriation
Committee should attend their budget meetings and keep the Manager and
the Board informed.
Questions from the Board were answered by the Manager and he will
have further information relative to sick leave records for the past
2 -
three years. He will also give the Board his five -year budget forecast
using figures that allowed for taxing up to 2 1/2%.
Snow Removal Mrs. Battin reported that the Center Revitalization Committe, as re-
quested by the Board, had looked into the snow removal policy and did not
recommend any change in the present policy. She stated that they had also
looked into the By -law which states that the abutting owner is responsible
for clearance of snow in front of his establishment. The Committee felt
that the Town should look to seriously enforcing this law. The subject
will be discussed again on Monday in order to give the problem newspaper
coverage before enforcing any fines. The Manager is also to speak to
Chief Furdon regarding the matter.
Mrs. Battin Mrs. Battin requested approval of an expenditure of $35.00 to attend
Mass. Munic. the Legislative Conference of the Mass. Municipal Association on March 5.
Conf. Upon motion duly made and seconded, it was voted to approve Mrs.
Battin's request to attend the Legislative Conference of the Mass. Munici-
pal Association on March 5 and the expenditure of $35.00 attendance fee.
Accessory Mr. Crain reported that he had been contacted by a member of the
Apt. Comm. Accessory Apartments Committee to see if the Selectmen desired to meet
with them again before Town Meeting. He suggested that the matter be
brought up again on Monday when a full Board is present.
Exec. Session Upon motion duly made and seconded, it was voted, 4--0, by roll call
vote, Mr. Crain, Mrs. Battin, Mr. Politi and Mr. Sacco, to go into
Executive Session for the purpose of discussing real estate negotiations,
with no intention of resuming the open session.
Upon motion duly made and seconded, it was voted to adjourn at 9:30 P.M.
A true record, Attest:
f
A � R
• f f . y .� � L � E
Executive Clerk
i�
4 1 z
a
SELECTMEN'S MEETING
�1
January 24, 1983
A regular meeting of the Board of Selectmen was held in the Select-
men's Meeting Room, Town Off ice Building, on Monday, January 24, 1983 at
7;30 P.M. Chairman Busa, Mrs. Battin, Mr. Crain, Mr. Politi, Mr. Sacco;
Mr. Hutchinson, Town Manager; Mr.. Cohen, Town Counsel; Miss Adler, Assist-
ant to the Town Manager; Miss Casey, Executive Clerk were present.
The Chairman called the meeting to order and called upon Mr. Zehner, Sewer
Town Treasurer, who explained that the Town Engineer had requested a Const.
$100,000 sewer construction loan. Mr. Zehner explained that the note Loan
will be dated January 28, 1983 and will be due June 15, 1983; interest
at maturity. He explained that an advance of $20,000 is requested for
January 28; an additional $50,000 is required late in.February and the
remaining $30,000 will be held in reserve until needed. He stated that
the rest of.:.the funds will be kept on deposit in an interest savings
account.
Upon motion duly made and seconded, it was voted to approve the
request of the Town Treasurer to borrow $100,000 for sewer construction
from the Shawmut County Bank of. Cambridge at 3.95 %, the lowest bidder.
The Chairman thanked Mr. Zehner for appearing before the Board and
he retired from the meeting.
Mr. Harry Meehan, District Manager for the Boston Edison Company Boston
appeared before the Board to explain the Boston Edison's new energy pro- Edison
gram "IMPACT 20.00 ". He explained that the Boston Edison has developed
an energy program that involves the Company -with customers, legislators,
regulators and other interested parties. He explained that the thrust
of the program was to reduce dependency on oil. Part of the program
is a "Wrap -It- Cap -It" service to home owners whereby energy specialists
will come to homes and perform low -cost energy saving measures. Mr,
Meehan stated that there will be several community meetings to which
the public is invited to give their input relative to the merits of the
project and presentation of questions and suggestions.
The Manager expressed concern relative to the $360,000 annual cost
of street lighting.
Mr. John Murphy of the Boston Edison Company explained that the
company has initiated a five --year plan to eliminate . the use of incan-
descent lamps completely and replace with high pressure sodium lamps.
He explained that implementation of this plan is pending approval of
a rate schedule by the Department of Public Utilities. He explained
that high pressure sodium lamps were more economical and provided
more efficient lighting.
Mr. Meehan and Mr. Hutchinson are to meet with the Director of
Public Works and work our some locations in Town for a test program of
the use of sodium lamps.
The Chairman thanked Mr. Meehan and Mr. Murphy for appearing be-
fore the Board and they retired from the meeting.
- 2
One Day Upon motion duly made and seconded, it was voted to void one Day Liquor
Liq. Lie. License issued to RAEDACC Association of W. R. Grace & Co. for January 27
and issue a new license for February 24 due to postponement of retirement
party scheduled for January 27. Mr. Politi abstained from voting. M...�
Com. Carrier Upon motion duly made and seconded, it was voted to issue a Common
License Carrier License to Dolores M. Nauman d /b /as Townsend Limousine Service,
127 North End Road, Townsend, Mass. for the operation of a common carrier
service on Cambridge- Concord Highway (Mass. Rte. 2A) between the Lexington/
Lincoln Town Line and the Lexington /Arlington Town Line. There will be no
pick -up or discharge of passengers within the limits of the Town of Lexington.
Minutes Upon motion duly made and seconded, it was voted to approve the minutes
of the Selectmen's meeting of December 27, 1982.
Cary Lecture The Board discussed the request of the Cary Lecture Committee for per -
Bulk Mailing mission to use the Town bulk mailing permit for a town -wide mailing of the
Cary Lecture programs.
Upon motion duly made and seconded, it was voted to approve the re-
quest of the Cary Lecture Committee for permission to use the Town bulk
mailing permit for a town -wide mailing of the Cary Lecture programs sub-
ject to review by the Town Manager.
Fire Dept. Mr. Stuart W. Kneen met with the Board to present his report relative
Ladder Truck to the inspection and evaluation of the 1960 ladder truck for the Fire
Department.
Mr. Kneen recommended that the vehicle be replaced as soon as possible
and explained in detail his report and recommendations.
Mr. Busa thanked Mr. Kneen for his excellent report and asked him if,
based on his experience, lie had any recommendations relative to the amount
and size of equipment needed for the Town of Lexington. Mr. Kneen stated
that he would be happy to assist in writing the specs assisted by Gary
Silva, the mechanic for the Fire Department.
The Chairman thanked Mr. Kneen again for volunteering his time and
for his excellent report and he retired from the meeting.
Articles for The Board, Manager and Town Counsel discussed the articles for the
Tn. Meeting warrant for the 1983 Annual ']gown Meeting. It was decided to eliminate
Article 14 - Franklin School - rezone for interim use, Article 47 - School
Department - study to relocate administration, Article 49 - Franklin School
funds for closing /mothballing and Article 52 -- Senior Center. The Mana-
ger informed the Board that lie had budgeted $5,000 for article 53 - CMARC
and the Board agreed with hire on this item. No further changes were
made and articles will be discussed again at a later date.
The Manager informed the Board that he had been conservative in
his figuring of the use of General Revenue Sharing funds as he did not
feel that there would be an appreciable amount this year. He also informed
the Board that he felt that there would be a 20% increase in health costs
3 -
polo Selectmen's Meeting January 24, 1983
this year
Mr. John McLaughlin, Chairman of the Alternative Revenue Committee,
was in the audience and Mr. Politi requested him to update the Board on
the Committee's progress.
Mr. McLaughlin stated that the Committee had come to the conclusion
that there were three possible areas that additional revenue could be
generated. He stated that they had considered additional user fees,
the potential for voluntary contributions for schools. or recreation etc.
and a long term revenue impact of future land development.
The Manager explained that he was carrying a figure of $6,850.000
for payroll which is just under a 6% increase; $7,347,798 at a 2% in-
crease in the expense account, approximately $75,000 is budgeted for
Articles and the Articles will be done on a case by case basis.
Expense budget areas were reviewed by the Board and the Manager and
he explained his figures and answered questions of the Board. No changes
were made . .
Mrs. Battin reported to the Board that the CRC had reviewed the snow Re-
snow removal policy and had agreed that no changes or additions would moval
be submitted. The Committee felt that it should be publicized alnd the
By -Law enforced. Mr. Hutchinson stated that he had spoken to Chief Fur-
don and would talk to him again. regarding enforcement.
There was no Executive Session.
Upon motion duly made and seconded, it was voted to adjourn at
10:05 P.M.
A true record, Attest:
}
Executive Clerk
p
ot
SELECTMEN'S MEETING
�.. " January 26, 1983
i
A budget meeting was held in the Selectmen's Meeting Room, Town Of-
fice Building, Wednesday, January 26, 1983 at 8:00 P.M. Chairman Busa,
Mrs. Battin, Mr. Crain, Mr. Politi, Mr. Sacco; Mr. Hutchinson, Town Mana-
ger, Miss Adler, Assistant to the Town Manager and Miss Casey, Executive
Clerk were present.
The Board and Manager met to s discuss budget articles for Town Meet-
ing. The Manager suggested that A decision be made relative to whether
or not the Board would include an article in the Special Town Meeting
warrant for the construction of Wellington Lane Avenue and Meadow Brook
Avenue.
Mr. Busa pointed out that if the article is in the Special Town
Meeting Warrant, the Appropriation Committee would have to be consulted
for the use of free cash. He stated that the people from Wellington
Lane and Meadow Brook Avenue have been petitioning for years and have
supported this request.
The Manager stated that there are other streets in town that are
in bad condition such as Garfield Street and Grant Street and must be
given consideration.
He suggested that the discussion center around the strategy to be
followed relative to articles for Town Meeting and the use of revenue.
He stated that he has reviewed the expense_ articles and most have been
level funded or decreased or within $200 or $300 in this area. He felt
that there was no area that any cuts could be made.
The subject of union contracts was discussed and Mr. Hutchinson
pointed our that the School Department is dealing with two -year contracts
as opposed to the Town's one -year contracts. He explained the school
contracts and their fringe benefits and longevity program for the tea-
chers. He suggested that the Board discuss the matter with the School
Committee at a future meeting. Mr. Crain suggested that the Personnel
Advisory Board be requested, within the next five or six months, to take
a look at the policy and the perameters of bargaining that the Town and
the School Committee go into when bargaining and see if there is a dis--
crepancy.
Funding of LEXPRESS was discussed and Mr. Busa requested that a sur-
vey be made to see if people now using LEXPRESS would be willing to pay
up to $1.00 per ride in order to keep the buses in service. The Manager
is going to pursue the matter.
Funding for Mystic Valley Mental Health Association was discussed.
Mr. Crain stated that he felt that by funding even a small amount would
give the Town some influence on its Board of Directors, He pointed out
that Stan Finkelstein and Larry Rernan felt that funding of $1,000 is
important to indicate that there is hope for Mystic Valley,
Mr. Hutchinson and Mr. Busa were opposed to any funding.
After further discussion it was agreed to fund Mystic Valley Mental
Health.Association in the amount of $1,0000
- 2 -
Upon motion duly made and seconded, it was voted to approve the ap-
propriation of $1,000 for the Mystic Valley Mental Health Association.
The Board discussed the Manager's recommendation for an increase in
water rates. He suggested raising the rate 22% which would bring the
rate up from $.45 to $.55. It was decided that this would be taken up
at a future meeting and will be publicized in the Minute Man so that in-
terested residents and business establishments may attend.
There was no Executive Session.
Upon motion duly made and seconded, it was voted to adjourn at 9:30 P .M.
A true. record, Attest:
• 6
i
Executive Clerk
,•Y
SELECTMEN'S MEETING
January 31, 1983
A regular meeting of the Board of Selectmen was held in the Select-
men.'s Meeting Room, Town Office Building, on Monday, January y 31, 1983 at
7:30 P.M. Chairman Busa, Mrs, Ba.ttin, Mr. Politi, Mr. Sacco; Mr. Hutchin-
son, Town Manager; Mr. Cohen, Town Counsel; Miss Adler, Assistant to the
Town Manager; Miss Casey, Executive Clerk were present,
The Chairman convened the meeting and Mr. Sacco reported on the Dog Hearing
Plodzik/Coble dog hearing held on January 200 His recommendation was PlodzlkJ
that the dog "Trapper" license #3714 owned by Stefan G. Coble 18 Bryant o
y t C b1e
Road, be removed from the legal boundaries of the Town of Lexington with-
in fifteen days of notice, g h
Upon motion duly made and seconded, it was voted to notify Mr. &
Mrs. Robert 18 Bryant Road, that a male Husky mixed breed do
named "Trapper' licensed under No. 3714 to Stefan G, g
Coble, l8 Bryant
Road, kept by them at 18 Bryant Road be removed from the legal boundaries
of the Town of Lexington within fifteen (15) days of the date of notice.
If at the end of the fifteen days , the dog is not removed, it will be
picked up by the Animal Control officer and will be under the jurisdic-
tion of the Leash Law Administrator,
The Chairman read a request from Daman Enterprises, Inc, for a -
proval of a pledge of its stock. p
Upon motion duly made and seconded, it was voted to approve the
pledge of 161 shares of Daman which is 80,1% of the outstanding capital
stock of Daman now standing on the books of Daman in the names of Henry
R. Patterson and Elizabeth, L. Carney, as Joint Tenants with Right of
Survivorship, to the U. S. Small Business Administration.
Pledge of
Stock
Daman Enter-
prises
Upon motion duly made and seconded, it was voted to ratify the Sheraton -Lex.
poll vote of January 27 to approve the request of the Sheraton -Lexin - Li q, g q Lic.
ton Inn for an extension of hours under its All Alcoholic Beverages
License to 12:00 Midnight on January 9 1 g
y 983. Mr, .Politi abstained
from voting.
Upon motion duly made and seconded, it was voted to approve the
request of the Director of Public Works/Engineering for the following
water abatements:
pow
Helen - -C.;. - .Greene
162
Maple - St .
$67.50
Incorrect
meter reading
Wm.
Domigan
37
Tarbell Ave.
40.05
In
Incorrect
meter reading
M.
Barry
9
Hancock Ave.
121.50
Incorrect
meter reading
E.
Chirokas
64
Williams. Rd
223.65
In
Incorrect
meter reading
S.
Hedrick
19
Dexter Rd.
282,60
Incorrect
meter reading.
L.
Marshall
69
Woburn St.
36.90
Incorrect
readinglcus.
D.
Fishlin
23
Hathaway Rd.
2.25
Estimate adjusted
J.
Johnson
518
Lowell St.
217.35
Incorrect
reading
2
Textronix 482 Bedford St. $174.60 Incorrect reading 4/82
Partridge Rlty 659 Marrett Rd. 115.20 Incorrect reading 4/81
J. Hopkins S Benjamin Rd. 27.00 Incorrect reading
D. Maggioli 7 Minuteman Ln. 24.30 Estimate adjusted
Resignation
Upon motion duly made and seconded, it was voted to accept with re--
Hans. Field
g ret, the resignation of Jacquelyn Smith from the Hanscom Field Advisory
Comm.
Commission and the Hanscom Area Traffic Committee.
Parkin g
Upon motion duly made a seconded, it was voted to amend the parking
Fines
fine schedule as follows:
Group B violations increased from $7.00 to $10.00
Group C violations incrE�ased from 10.00 to 15.00
A PP t. Bd. of
The Manager informed the Board that he had appointed Mr. Barclay Hayes
Assessors
to the Board of Assessors. Mr. Hayes is the Chief Appraiser for the U.S.
Department of Interior and has had 20 years experience in residential and
commercial property appraisal.
Accessor y
The Accessory Apartment Committee met with the Board to present its
Apt. Rept .
draft proposal for a zoning by- -law change for Town Meeting.
Mrs. Rawls presented the proposal for accessory apartments which she
said would "satisfy the pres;aing need for this type of housing in town;
reconcile discrepancies between the law and actual practice; and provide
stringent regulations to ensure protection of the character of the town's
g g
single f amily neighborhoods without having to resort to a special permit
hearing process."
Mrs. Smith, Chairman of the Planning Board, explained that Board's
" issues analysis" of the problem of accessory apartments in town. She
explained that the Planning Board had met with the Committee three times
to discuss the issue and pointed out that the Planning Board will not take
an official position on the issue until after the public hearing.
She stated that of the five voting members of the Board three were
tendin g toward the "by right" process and two were still struggling with
the Board of Appeals process. She stated that the Planning Board was
willin g to go through with this draft without the alternatives with counsel.
The Board discussed the reports briefly and Mr. Politi expressed con-
cern that the standards were, not being based on criteria such as the age
of the house - ... He felt that this was the type .._of criteria that it might be
P ossible to .implement dif f event treatment for. He felt that the newer
houses could be required to meet more stringent requirements. He felt
that the Committee's recommE!ndati.ons are based on how long there has been
an illegal apartment in the house. He stated that his concern was that
someone has a house without a legal apartment who is being forced to meet
the more strict requirements will bring suit complaining that other people
have had to meet less standards simply because they have broken the law
for a longer period of time. He felt that, as a result, the by -law may
be overturned. He expressed concern that the pre 1924 apartments, which
are legally non- - conforming , would become legally conforming.
Mr. Cohen is to look into the matter and report back to the Board.
Selectmen's Meeting January 31 s 1983
Mr. Busa expressed concern that the entire town be notified that
there be ample notification of the public hearing relative to the by-
y
law change as he felt that some neighborhoods could be drastically
changed.
Mrs. Rawls agreed that the hearing should be given ample publica-
tion and it was possible that the Committee might hold an open meeting
for the town.
The Board took no position on the report at this time and the Chair-
man thanked the Committee for the research and work they had put into
their report and they retired from the meeting.
Upon motion duly made and seconded, it was voted 5 -0, by roll call
vote, Mr. Busa, Mrs, Battin, Mr. Crain, Mr. Politi and Mr. Sacco to go
into Executive Ses -sign for the. purpose of discussing a matter of real
estate transaction with no intention of resuming the open session.
Upon motion duly made and seconded, it was voted to adjourn at
9:35 P.M.
A true record, Attest:
P.
Ex /)tive'Clerk