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HomeMy WebLinkAbout1993-12-BOS-min a. t^ { SELECTMEN'S MEETING December 6, 1993 A regular meeting of the Board of Selectmen was held on Monday, December 6 , 1993 , in the Auditorium of the Harrington Elementary School at 7 : 30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel ; Mr White, Town Manager; Mrs. Novak, Assistant Town Manager; and Mrs. Peters, Executive Clerk, were present. PLANS FOR FUTURE MEETINGS Mr. Dailey welcomed residents to Harrington School , and said that like the public meetings that were held throughout the Town by the Strategic Planning and Implementation Group ( SPRIG) this fall , the Selectmen plan to hold some of their meetings at various loca- tions throughout the Town, to give Board members more opportunity to hear from residents. He noted that a report on these SPAIG open meetings has been completed and should be available to all , very soon, with copies also available in the libraries and in the Town Clerk' s Office. Mr. Dailey discussed the new notice holder placed outside in front of Cary Hall in which Selectmen Meeting Agendas will be posted on a regular basis, and he expressed the Board' s apprecia- tion to DPW Director Spiers for its construction and installation. Mr. Dailey also reported that a series of open Selectmen omit meetings are planned in the near future with the School Committee, the Appropriation and Capital Budget Committees as the Selectmen go through the budget process, and that beginning with the new year, the Board plans to establish regular office hours one morning a week where a Selectmen will be available to meet with residents who have questions or who wish to discuss issues for the Board. Mr. Dailey spoke of the Board' s need to increase its account- ability to the Town with regards to the preparation of an evalua- tion process for the Town Manager, and for the development of the FY95 budget . INCIDENT AT THE LEXINGTON HIGH SCHOOL Acting Chief Casey reported on a shooting incident today in a grassy area outside the high school . Two young men, not Town residents, were arrested and remain in custody. Acting Chief Casey said he will keep the Board informed on what is happening. AD HOC ASSESSOR'S ADVISORY COMMITTEE FINAL REPORT Mr. Dailey invited Dr. Geza Szonyi , Chairman of the Assessors ' Ad-Hoc Reevaluation Advisory Committee, to present the Committee' s final report . Chairman Szonyi spoke of the beginning of the Ad-Hoc Committee that was established in the spring of 1993 , and of their meetings throughout the summer and fall . He reported on work of the four +�•• subcommittees and the documents prepared by each subcommittee: the fi first being a handout for citizens of s prepared Lexin ton to answer g major questions concerning the assessment and abatement process; the second a survey of the assessment and abatement processes of selected neighboring towns, in which the preliminary results Minutes for the Meeting of December 6 , 1993 2 1011.4 suggest that Lexington' s assessment process is more accurate and the staffing level is lower than most of the comparison towns; the third subcommittee addressed itself to finding ways of improving the services rendered by the Assessor' s office and staff, and prepared a handout to answer the most common questions asked with regard to assessment and abatement processes; and the fourth subcommittee developed a guide to the assessment computation, allowing the average citizen to calculate his or her assessment using the guide and a calculator. Dr. Szonyi emphasized that all this work was made possible through the cooperation of Assessor Harald Scheid, the Board of Assessors and the Comptroller. He also reported on a number of objectives the Committee has accomplished and presented two recom- mendations for future action: that comprehensive inspections be initiated as soon as feasible, and continued work to assure that the assessment formula fits the data well , makes sense and reflects similarities and differences in property values. Mr. Dailey thanked Dr. Szonyi and the Ad-Hoc Committee, and added that the Board was very proud of the Town' s Assessing Depart- ment and its Board of Assessors , and very pleased with the work of the Assessors' Ad-Hoc Reevaluation Advisory Committee as reflected in its Final Report . ,wm, Other members congratulated the Committee for a job well done, especially with respect to making the Town' s assessment processes more public and understandable. MINUTES Upon motion duly made and seconded, it was vote to approve the minutes for the meeting of November 8 , 1993 . EXECUTIVE SESSION MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the executive session held on November 8 , 1993 . CONSERVATION RESTRICTION - 45 SOLOMON PIERCE RD. The Board reviewed a Memorandum from Marilyn Nordby, Conserva- tion Administrator, dated November 19, 1993 , asking that the Board approve and endorse a Conservation Restriction for land at 45 Solomon Pierce Road, that has been accepted by the Conservation Commission. Upon motion duly made and seconded, it was voted to approve and endorse the Conservation Restriction on land located at 45 Solomon Pierce Road. COMMON VICTUALLER LICENSE RENEWALS Upon motion duly made and seconded, it was voted to approve applications and endorse licenses for the following common victual- •• lers, except that the renewal of the license for the New Asia Restaurant is contingent upon constructing a permanent enclosure Minutes for the Meeting of December 6 , 1993 3 from the back door to the walk-in refrigerator, as required in a memorandum, dated November 5 , 1993 , from the Lexington Department of Inspectional Services, Stan Sosnicki , Health Agent. Alexander' s Pizza, Vasillios Bokos 180 Bedford Street Arty' s Restaurant , Frank Gianoukos 177 Mass. Avenue Bel Canto Restaurant, Donald Vaundell 1709 Mass. Avenue Brigham' s #096 , Paul Gallante 38 Bedford Street Brugger' s Bagel ; Bakery-Beantown 413 Waltham Street Bagels, Inc. , Daniel C. Shelan Chadwick' s, John Adams 903 Waltham Street Chicken Express & Seafood of Lexington 137 Mass. Avenue Coffee Connection, Jessica Jacobsen 1729 Mass. Avenue Dagwood' s Deli , John Pacelli 32 Waltham Street Denny' s Restaurant, Audrey Randall 438 Bedford Street Dunkin Donuts, Joseph Valerio 141 Mass. Avenue Dunkin Donuts, Roberto Oliviera 373 Waltham Street Fife & Drum Grill & Restaurant, Minuteman Vo-Tech, Ronald Fitzgerald 748 Marrett Road Friendly Ice Cream Corp. , Dennis Roberts 66 Bedford Street Friendly Ice Cream Corp. , Dennis Roberts 1060 Waltham Street Hartwell House, Inc. , Lawrence Tropeano 94 Hartwell Avenue LeBellecour, Mita T. VanBerkout 10-12 Muzzey Street Lemon Grass Inc. , Threeradit Songbehato 1710 Mass. Lex. Golf Club, Dexter Whittinghill , Jr. 55 Hill Street Lex. House of Pizza, Ilios Franas 399 Lowell Street Lex. Lodge of Elks #2204, Peter Garvey 959 Waltham Street Lex. Square Pizza & Restaurant, 1666 Mass. Avenue Domenic Capozza The Lexington Club, Keith Callahan 475 Bedford Street Mario' s Restaurant, Mark Mimimos 1733 Mass. Avenue New Asia II , Sally Loh 211 Mass. Avenue Nick' s Place, Nicholas Houvardas 199 Mass. Avenue One Meriam, Judith Doucette 1 Meriam Street Peking Gardens, Peter Wong 27-31 Waltham Street Pine Meadows Golf Club, Richard Baker 255 Cedar Street Roy Rogers Restaurant, Mary Rogers Route 128 North Sheraton/Lexington Inn, John Hurley 727 Marrett Road Steve' s Ice Cream, John Hunter 1749 Mass. Avenue Sweet Peppers, Edward N. Jigarjian 20 Waltham Street The Kitchen, Inc. , Ruth Benoit 363 Mass. Avenue Versaille Restaurant, Isaac Dray 1777 Mass. Avenue Yangtze River Restaurant , Wei An Ong 21-25 Depot Square LIQUOR LICENSE RENEWALS Upon motion duly made and seconded, it was voted to endorse Liquor Licenses for the restaurants, innholder, clubs and package stores, with the exception of 1775 Wine & Spirits Package Store, whose applications were approved for renewal at the Board' s meeting of November 22 , 1993 . Mr. Busa abstained from the voting. Minutes for the Meeting of December 6, 1993 4 It was noted that no ABCC renewal application was returned from the 1775 Wine & Spirits Package Store in the month of Novem- ber. as required by State Statute. 1993 LICENSE RENEWALS Upon motion duly made and seconded, it was voted to approve renewal of and to endorse the following licenses: COIN OPERATED VIDEO GAME MACHINES Lexington Post VFW #3007 ( 2 ) Hayden Recreation Centre (4 ) 2 Hayes Lane 24 Lincoln Street Lexington Lodge B.P.O. Elks ( 3 ) Travel Plazas by Marriot ( 3 ) 959 Waltham Street Roy Rogers Restaurant Route 128 North COMMON CARRIER A Yankee Line, Inc. Boston Tours, Inc. 370 West First Street 56 Williams Street Boston, MA 02027 Waltham, MA 02154 Steven Bauld Mini Coach of Boston 18 Cooper Street Medford, MA 02155 CLASS I LICENSES Auto Engineering Ltd. Partnership Lexington Toyota Sales 436 Marrett Road 409 Massachusetts Ave. New England Transit Sales, Inc. 238 Bedford Street CLASS II LICENSE CLASS III LICENSE Lexington Auto Sales Mr. John P. Carroll Mr. James Shimansky 31 Allen Street 542 Massachusetts Avenue LODGING HOUSE Dr. Peter Bleiberg Wild Acre Inn 50 Percy Road ENTERTAINMENT Hartwell House Sheraton/Lexington Inn 94 Hartwell Avenue 727 Marrett Road INNKEEPER gam Sheraton/Lexington Inn Travel Lodge 727 Marrett Road 440 Bedford Street Battle Green Motor Inn 1820 Massachusetts Avenue Minutes for the Meeting of December 6, 1993 5 REQUESTS FOR NEW YEAR' S EVE EXTENSION OF LIQUOR SERVICE HOURS The Board discussed letters from the Sheraton Tara Lexington Inn, Versailles Restaurant , Inc. , and a One Day Liquor License application from the Lex. Knights of Columbus asking permission to remain open and serve alcohol until 1 :00 a.m. on New Year's Eve. Upon motion duly made and seconded, it was voted to grant permission for the above facilities to remain open and serve alcohol on New Year' s Eve until 1 : 00 a.m. , and to approve in concept any further requests to remain open and serve alcohol until 1 : 00 a.m. on New Year' s Eve, subject to the Town Manager' s granting such permission, if he and the Acting Police Chief agree it is appropriate. ENDORSE STREET ACCEPTANCE NOTICES OF INTENT Upon motion duly made and seconded, it was voted to endorse street acceptance Notices of Intent and Constable Returns previous- ly approved by the Board at its November 22 , 1993 meeting signify- ing the "Town' s Intent to Lay out as Public Ways" the following subdivision streets recommended by the Planning Board for accep- tance as public streets at the 1994 Annual Town Meeting : Sanderson Road, 1211 ' approx. from Lowell St. to existing Town Layout. Orchard Lane, 650 ' approx. from Sanderson Rd. to the end. Mead Circle, 325 ' approx. from North Emerson Rd. northerly to the end. Taylor Lane , 500 ' approx. from Revere St. southerly to the end. Battle Green Road, 375 ' approx. from Minute Man Lane easterly to the end. Royal Circle, 625 ' approx. from Grove St. easterly to the end. Sunset Ridge, 750 ' approx. from Buckman Drive easterly to the end. CONSENT AGENDA ABATEMENTS Upon motion duly made and seconded, it was voted to approve abatement of the following charges. a. Water, Sewer & Demand 12/1/93 Total $2 , 241 . 25 12/1/93 Total $185 . 10 ONE DAY LIQUOR LICENSE Upon motion duly made and seconded, it was voted to approve three -- One Day Liquor Licenses applied for by the Lexington Knights of Columbus for two singles dances to be held Friday, 12/10/93 , 9 :00 - Midnight, and Saturday, 12/18/93 , 9:00 -- Midnight; and for a wedding reception to be held Friday, 12/31/93 , 7:00 PM 1 :00 a.m. with a New Years Eve Extension of Liquor Service Hours •� granted by the Board ( see above) . LEGAL REPORTS Mr. Cohen briefed the Board regarding two recent legal judge- ments, reporting that the Appeals Court has affirmed the judgement d7 Minutes for the Meeting of December 6 , 1993 6 for the Town last week regarding John Shea and Rockville Avenue. Mr. Cohen noted that the Town has prevailed at every step of this case , which has gone on for approximately 12 years. Mr. Cohen also reported that the United States Court of Appeals for the First Circuit has upheld the decision of District Court to allow a Regional Postal Service building to be located in Waltham, on the border of Lexington. COMMITTEE FOR SUSTAINING COMMERCIAL/INDUSTRIAL REAL ESTATE VALUES Mr. White reported that for the past several years he has asked that the Board consider the establishment of a committee of qualified citizen volunteers to make recommendations as to how the Town can sustain commercial/industrial real estate values which have been falling for the past several years. He added that about a month ago Mr. Fenn and Mrs. Eddison expressed an interest in working with him on the development of a charge. Mr. Dailey suggested, and the Board agreed that all the Selectmen work with Mr. White to come up with a suggested member- ship list and a charge by the end of this year, with the hope that the Committee could have a report ready for this year' s Town Meeting. The Board discussed the importance of using the many talents and the need to capitalize on the experience found in the business wag community. INSURANCE - PROPERTY AND LIABILITY Assistant Town Manager Novak reported that recently the Town solicited bids to underwrite the town' s property and liability insurance, and that the Town was able to reduce all or most of its deductibles and still save $100 ,000, with premiums that are locked in for the next three years. BUDGET FY 95 Mr. White presented and discussed preliminary budget figures including a comparison of 1993 Average Residential Tax Bills for 22 towns, and 1992 Combined Annual MWRA Water and Sewer Costs for over 50 communities, both comparisons showing Lexington near the middle in average tax bill and combined water and sewer costs. Mr. White also discussed Projected Revenues, anticipated Budget Increases from FY 94 to FY 95 for School and Municipal Operating Budgets; Projected School/Town Gaps; FY 95 Supplemental Budget Requests ; Budget Reduction Priorities - Senior Staff; and Town Manager Added Program Reductions. He asked to hear from Board members as soon as possible on how they wished to prioritize spending and cuts . Board members and the audience had questions and comments about the privatization of non-emergency services, revenue reduc-- wilt tions, Caller ID, Bike Patrol overtime, the deadline for converting from mercury vapor and incandescent street lights in order to save $128, 000, privatization of trash collection, cost of uniforms, elimination of town cars, size of school class rooms, and the regionalization of some services. r ` k Minutes for the Meeting of December 6 , 1993 7 ris" Mr. Dailey asked Board members to try to bring as much infor- mation as possible to the Selectmen' s next meeting on December 8 as to what cuts and spending they could support. APPROVE TEMPORARY BURROWING Mr. White reported that 5446 ,000 in grant reimbursements have not been received, and that the Town needs to borrow in anticipa- tion of receipt of these grants. Upon motion duly made and seconded, it was voted to authorize the temporary borrowing of $446, 000 in anticipation of receipt of these grants. Upon motion duly made and seconded, it was voted to adjourn the meeting at 10: 00 p.m. A true record, Attest: eff-4,---' "4 Sara I . Peters Executive Clerk w w. SELECTMEN'S MEETING oak December 20, 1993 A regular meeting of the Board of Selectmen was held on Monday, December 20, 1993 , in the Selectmen' s Meeting Room, Town Office Building, at 7 : 30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel ; Mr White, Town Manager; Mrs. Novak, Assistant Town Manager; and Mrs. Peters, Executive Clerk, were present. PUBLIC HEARING: MFS - FIBER OPTICS HEARING The Board reviewed a Metropolitan Fiber Systems/McCourt, Inc. Petition for Conduit Location in Lexington. Mr. White reported that McCourt and the Town have worked out the terms of this agreement which is satisfactory to both, and that the petition is ready to be acted on by the Board. Upon motion duly made and seconded, it was voted to grant to Metropolitan Fiber Systems/McCourt, Inc. , upon payment of a fee of $60,000 to the Town of Lexington, to be used specifically for the purchase of Public Works equipment , plus a fee of $10,000 to the Beautification Fund of the Town on order to ameliorate the impact of the work set forth in the Petition, as amended, a license to install and maintain underground conduits and manholes, with fiber optic wires and cables to be placed therein under public ways, and overhead fiber optic cables and related materials over public ways, only as specifically set forth in the McCourt' s Petition for Conduit Location, as amended, and in the plans on file in the Board of Selectmen' s office dated 9/17/93 , for a period of fifteen ( 15 ) years from the date of this vote. Following the expiration of the 15 year period , McCourt may submit a new Petition for Conduit Location to the Board, and the Board reserves its rights to take any lawful action necessary to protect the public interest. COALITION BARGAINING Mr. White directed the Board' s attention to an agreement from the Coalition of Lexington Employees Unions stating that the Coalition is ready to negotiate pursuant to chapter 32B section 19, and looks forward to joining the Town, employees and retirees to create an attractive and competitive benefits package for all . REPORTS OF THE TRAFFIC SAFETY ADVISORY COMMITTEE ( TSAC) Peter Chalpin, Chairman of the TSAC presented the Committee ' s Report on following traffic concerns. Worthen Road Crosswalk @ Grace Chapel Mr. Chalpin reported that at the TSAC meeting of October 27 , 1993 , the Committee met with Mrs. Margaret Hunt, Administrator of Grace Chapel , to discuss a request for a new crosswa2lk on Worthen Road for the benefit of those who participate in the Chapel ' s year- round day and evening programs. He added that the crosswalk would be located in front of its main entrance, and that Grace Chapel has said it would educate its members about the crosswalk through on- going verbal and written announcements. Mr. Chalpin said that the Committee recommended the request be approved, and that the crosswalk be located as shown on the en- closed plan. Mr. Chalpin said the Committee also recommended that � r � k H Minutes for the Meeting of December 20 , 19943r4 2 '" ft a Police Detail be retained by Grace Chapel during November and December, the Chapel ' s peak period for evening activities, and that the Chapel explore installing another spotlight on their property to light the new crosswalk. In response to a question from the Board, Mr. Chalpin said Grace Chapel had accepted the Committee' s recommendations. Upon motion duly made and seconded, it was voted to approve the Traffic Safety Advisory Committee recommendations for traffic safety improvements as outlined above. Hartwell Avenue Mr. Chalpin reported that at the TSAC meeting of October 27 , 1993 , the Committee met with the Lexington Police Department to discuss two requests regarding Hartwell Avenue. Mr. Chalpin said the first request concerned installing Informational Speed Signs in four locations along Hartwell avenue to alert motorists that, under the Fundamental Speed Law, the speed limit is 40 MPH, since there are no 40 MPH signs posted on Hartwell Avenue. He added that the signs are proposed to be installed just after both Westview Street and Maguire Road for traffic going toward Hanscom, and just after both Wood Street and Maguire Road for traffic going toward Bedford Street. Mr. Chalpin reported that the second request concerned in- stalling No Parking signs on both sides of Hartwell Avenue at the approaches to the Bikeway crossing; that based on observations by Bicycle Patrol Officers while on patrol , cars parked on both sides of the street at the bikeway while owners used the bikeway, limited 1 sight distance for other bikeway users and for vehicles approaching P g the crossing. Mr. Chalpin reported that the Traffic Safety Advisory Commit- tee recommended approval of both requests. Upon motion duly made and seconded, it was voted to approve the Traffic Safety Advisory Committee recommendations for traffic safety improvements on Hartwell Avenue, as outlined above. 63 Winter Street Mr. Chalpin reported that at the TSAC meeting of October 27 , 1993 , the Committee met with Mr. Alfred Iodice, 63 Winter Street, to discuss his request for installation of a guard rail in front of his home to prevent vehicles from running off the roadway on to his property. Mr. Chalpin added that Mr. Iodice presented a number of photographs showing damage to his property, and that there have been at least five incidents in the last two years. Mr. Chalpin reported that the Traffic Safety Advisory Commit- tee recommended approval of Mr. Iodice ' s request, and recommended the installation of 50 linear feet of Steel Beam Highway Guard Rail as shown on the enclosed plan. Upon motion duly made and seconded, it was voted to approve the Traffic Safety Advisory Committee recommendations for traffic safety improvements at 63 Winter Street, as outlined above. Pia REPORT ON THE STATUS OF THE BARRICADES AT THE INTERSECTION OF ' BEDFORD STREET AND HARRISON ROAD Mr. Chalpin was asked when Option 2 , voted by the Board at its September 27 meeting, which called for the removal of the temporary barricades and the substitution of a one-way traffic pattern from the intersection of Bedford Street and Harrison Avenue along Minutes for the Meeting of December 20 , 199 3 oft Harrison Avenue to the Unitarian Church, and from there to Massa- chusetts Avenue the traffic pattern to be two-way, would be imple- mented. Mr. Chalpin reported that the barricades would be removed on January 1 , 1994 to allow a three month trial period using signage instead of the barricades, as approved by the Board under Option 2 . REFINANCING David Eisenthal from the Shawmut Bank of Boston reported on the two refinancings recently concluded with the Town. The re- structuring of the 1986 bond issue and the North Lexington Pumping Station will result in the town saving approximately 1 . 1 million dollars in interest costs over the life of the loans. CATV COMMITTEE - INFORMATION ON NETWORK GOVERNANCE AND LICENSE RENEWAL PROCESS CATV Committee Chairman Julian Bussgang briefly outlined the cable television renewal process that will be beginning soon since Lexington' s cable television franchise is due to expire on August 31 , 1996 . He asked that the Board retain Attorney Peter Epstein to represent the Town in these proceedings, and to vote to authorize the CATV Committee to begin informal negotiations with Cablevision. Mr. Bussgang also asked that the Board consider the appoint- ment of Dr. William Spencer of the Lexington Public Schools Comput- er Center as Lexington Information Network Administrator, to work with a Town Manager appointed Network liaison person in the Town Office Building. Mr. White said that, subject to the Board' s approval , he would appoint Julie Longcope to serve as the Network liaison from the Town Office Building. He also recommended that Attorney Epstein coordinate his work with Town Counsel . Upon motion duly made and seconded, it was voted to appoint William Spencer as Lexington Information Network Administrator to coordinate channel assignments , equipment priorities, user access and the day-to-day service status of the system. Upon motion duly made and seconded, it was voted to inform Cablevision that the Town agrees to enter into informal negotia- tions with Cablevision, delaying the beginning of formal negotia- tions ; reporting back to the Board from time to time; and designat- ing Attorney Peter Epstein to represent the Town in the Cable TV renewal process with Cablevision, working with Town Counsel Cohen. Mr. Bussgang also reported that Cablevision has filed with the State as to what they proposed as rates, and that the CATV Commit- tee has prepared a response to this. He asked that the Board authorize the Committee to send a letter asking for clarification of what their rates will be. Upon motion duly made and seconded, it was voted to authorize a response be sent to Cablevision from the Committee, as requested. Mr. Dailey praised the work of CATV Committee members and lomm. Bussgang, and expressed the appreciation of the Board for all their work over the past several years , which Mr. Dailey said has result- ed in Lexington having one of the best cable systems in the state. Mr. Dailey also expressed appreciation for the Committee' s quick response when there were problems at the Fire Station. Minutes for the Meeting of December 20 , 1994p4 4 Mums LEXHAB - SCATTERED SITE HOUSE - WOODLAND ROAD Mr. Dailey briefly reviewed the history of the Town' s Scat- tered Site Housing Program, and invited LexHAB Chairman Marshall Derby to discuss the feasibility of using a Town owned parcel of land on Woodland Road as a scattered site affordable house site. Mr. Derby described the lot , which contains a path to the Fiske School from Woodland Road described LexHAB plans to built a four-bedroom house on the school-owned lot as part of the Town' s scattered site affordable housing program, if the land could be made available for that purpose. He noted that the house would be built by Minuteman Tech students , with LexHAB supplying the materi- als and the Lexington Rotary Club coordinating and supervising the project . He added that the house, once built, would be rented to a moderate- or low-income family. Discussion followed among the roughly 40 residents present and Mr. Derby, about the many resident concerns expressed as to what effect this use would have on Fiske School students using the path; the loss of a very beautiful natural site; the "safeness and openness" of the path; and that the house proposed would not conform to neighborhood values. Former Selectman and daily user of the path Paul Marshall , supported the housing use, saying that if the Town is going to have housing, there must be land for it. It was noted that since the School Department now owns the land, a Town Meeting vote would be oink necessary to transfer it to the Selectmen' s control before any construction can take place, and that the School Committee will be discussing the issue in early January. Mr. Dailey said that an article would be reserved on the Town Warrant on the chance that the plan may be approved. Mr. Derby said that the LexHAB proposal will again come before the Board in a month or so for review. Residents Benton Warren and Karen Maslow asked to be notified when the next meeting on the proposed use of this site for afford- able housing is held. The Board agreed to continue the discussion of the Woodland Road affordable housing site at its meeting on January 31 , 1994 . SPAIG REPORT Chairman Paul Hamburger discussed some of the preliminary findings that came from the open meetings held for citizens last fall by the Strategic Planning Advisory and Implementation Group. He noted that in total , approximately 300 people attended one or more of the public meetings, and that several consistent comments regarding core values included, not necessarily in priority order: a strong sense of community; high quality public safety; focus on diversity of ethnic , economic and age representation in Lexington; high quality schools; maintenance and preservation of conservation land and open space. He added the Committee hoped to have a final report ready for the Board very soon. vow MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the Meeting of Dec. 8 , 1993 held on a Wednesday in the Harrington School . Minutes for the Meeting of December 20 , 1990 5 EXECUTIVE SESSION MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the Executive Session held on Nov. 22 , 1993 . APPOINTMENTS: HISTORIC DISTRICTS COMMISSION AND ASSOCIATE MEMBERS The Board discussed a letter from Historic Districts Commis- sion Chairman Stephen M. Politi proposing Clark Griffith (currently an associate member of the Commission) to fill the vacancy created by the resignation of John H. Ryan; and proposing Joann Gschwendt- ner and Anne Ireland, who are both active in the Society, to serve as associate members of the Historic District Commission. Mr. McSweeney proposed Mark DiNapoli , 9 Brown Road, to fill one of the two vacancies as an Associate member. Upon motion duly made and seconded, it was voted to appoint Clark Griffith to serve as a member of the Historic Districts Commission for a five year term of office expiring 12/31/98 . Upon motion duly made and seconded it was also voted to appoint Joann Gschwendtner and Mark DiNapoli to serve as associate members to the Historic Districts Commission for five year terms of office, expiring 12/31/98. MEETING SCHEDULE FOR JANUARY, 1994 The Board agreed to schedule meetings for the following dates and times in the Selectmen' s Meeting Room. ,,om Monday January 3 , 1994 - 7 : 30 p.m. , Wednesday January 5 , 1994 - 7 : 30 p.m. , Monday January 10 , 1994 - 7 : 30 p.m. , Wednesday January 12 , 1994 - 7 : 30 p.m. , Wednesday January 19, 1994 - 7 : 30 p.m. , and Monday January 31 , 1994 - 7 : 30 p.m. 1775 WINE & SPIRITS PACKAGE STORE LIQUOR LICENSE RENEWAL Mrs. Peters reported that a completed ABCC License Renewal Application and a license fee of $2 ,000 .00 has been received from 1775 Wine & Spirits Package Store. Mr. Busa abstained from any discussion or vote on this item. Upon motion duly made and seconded, it was voted 4-0 to approve the ABCC License Renewal Application received from 1775 Wine & Spirits and to endorse the License. CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve commitment of the following charges. Commitment of Water Charges - Dec. 1993 $00, 423 . 50 (cycle 9 bills) Commitment of Sewer Charges - Dec. 1993 $1 , 500. 00 ( sewer rental ) P Y Minutes for the Meeting of December 20, 1994 5 SUBDIVISION STREET LIGHTS AND LIGHTING Lighting Options Committee Chairman Myla Kabot-Zyn explained why the Committee would like to set up street lighting tests, and added that the Committee would be pleased to respond to the Select- men' s desire to provide for subdivisions without street lights, and will await a decision from the Board on which subdivisions to light . Also discussed were the results of a subdivision street light questionnaire contained in a memorandum dated mailed to 139 proper- ty owners on 16 subdivision streets that have no street lighting, in which there were 76 responses, which, in general expressed a desire to have street lights and would not object to having High Pressure Sodium Lights installed. Upon motion duly made and seconded, it was voted to proceed with getting test street lighting onto the following three subdivi- sion streets, now without street lights: Butterfield Road, John Hosmer Lane and East Emerson Road. FY 94 WATER AND SEWER RATES Superintendent of Water and Sewer William Hadley presented information on proposed water and sewer rates for FY94 . Mr. McSweeney asked if more information on the rules governing separate meters for watering could be made available to the Board. The Board also discussed with Revenue Officer Maureen Valente, her concern that the lack of an interest charge on late water/ sewer is harming the Town' s cash flow. She recommended that the a 14% interest rate be charged on overdue water and sewer bills, beginning from the 32nd day from date of issue, and that a one time administrative fee on those accounts which are liened to the real estate bill be instituted. She added that the objective of such a fee is not to raise additional revenue, but to recoup the cost of the additional administrative work required to transfer the overdue accounts from water/sewer to real estate. Town Counsel said he would like to look into this. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote : Mr. Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs . Eddison; to go into executive session for discussion of matters of land acquisition, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 11 : 25 p.m. A true record, Attest 30Jfk, J `s Sara I . Peters Executive Clerk,