HomeMy WebLinkAbout1993-09-BOS-min ;7 ^I
SELECTMEN'S MEETING
SEPTEMBER 13, 1993
A regular meeting of the Board of Selectmen was held on
Monday, September 13, 1993, in the Selectmen's Meeting Room, Town
Office Building, at 7 : 30 p.m. Chairman Dailey, Mr. McSweeney, Mr.
Busa, Mr. Fenn; Mr. Cohen, Town Counsel ; Mr. White, Town Manager;
Mrs. Novak, Assistant Town Manager; and Mrs. Peters, Executive
Clerk, were present.
GIFT TO THE JACQUELYN R. SMITH MEMORIAL INTERNSHIP FUND
Mr. Dailey spoke of Mrs. Smith's years of service on behalf of
the Town, and especially of her excellent work on the Planning
Board and the Board of Selectmen. He welcomed her husband, Frank
Smith, her mother, Mrs. Berwind, children and grandchildren, as
well as friends and representatives from Massport, for the presen-
tation of Massport's gift of five annual contributions of $10,000
to the Jacquelyn R. Smith Memorial Internship Fund, which is to be
presented in memory of Mrs. Smith's faithful and distinctive
service on the Massport Board of Directors.
On behalf of the family, Mr. Smith spoke of their gratifica-
tion with the fund's establishment, and of his pleasure that it has
been established as a perpetual fund with 25% of the earnings going
back into the principal, so that it will be a growing fund and of
""i° greater value to the Town in the future. He added that the family
was amazed and appreciative of the outpouring of contributions from
friends, organizations and, especially, with Massport' s gift.
Mrs. Berwald spoke of her daughter' s enjoyment of her work, both
for the Town and for Massport.
Chairman of the Massport Board of Directors, Richard Geisser,
said that he was very glad to be here tonight to say that Massport
is very happy that they are able to contribute to this fund for an
extraordinary cause, in memory of an extraordinary woman.
Town Manager White described the terms of the contract which
reflect Massport' s wish to recognize Mrs. Smith's deep interest in
benefitting and improving the quality of professional public
management by providing young people the opportunity for gaining
valuable work experience and exploring career options within local
government. He added that the review of applicants for internships
will be done by two members of Mrs. Smith's family and the Town
Manager. He characterized the establishment of the fund as a
unique opportunity for the Town, for the interns and as a living
memorial to Mrs. Smith which will never end.
Mr. Dailey thanked the Smith family, friends and represen-
tatives from Massport and other friends of Mrs. Smith for taking
part in the presentation of Massport's gift to the Jacquelyn R.
Smith Memorial Internship Fund, and he thanked Massport for its
very generous contribution to the fund.
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REPORT FROM DPW/ENGINEERING RE HARRINGTON RI GTON AVENUE�B DFORD STREET
The Board reviewed a Memorandum from Town Engineer Frank
Fields, dated September 7, 1993 , recommending the trial closure of
Harrington Road continue through the fall .
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Minutes for the Meeting of September 13, 1993 2
Mr. White reported that Mr. Fields and TSAC Chairman Peter
Chalpin recognize that the traffic engineering solution of closing
Harrington Road may not be aesthetically pleasing and may be
inappropriate for such an historic site as the Lexington Battle-
green, so Mr. Chalpin has designed for the Board' s review an
alternative that should adequately protect the safety of the
abutters and still limit access to Harrington Road.
Mr. Fenn had questions about the abettor notification process
used by the TSAC. Mr. Chalpin responded that normally the person
or persons who made the original request are invited to meet with
the Committee when it meets to take up the traffic problem that has
been referred to the Committee by the Board of Selectmen, and as
the process evolves, other people often become involved. He added
that the TSAC has amended its procedures, so that those persons/_
abuttors who are directly affected will be advised immediately, and
will be involved in the initial discussions with the TSAC. Such
affected persons/abettors are then invited to the Selectmen's
meeting when the report of the TSAC is presented to the Board for
its decision on what should be done. Mr. Fenn said that he was
glad to hear that with the new procedure, abuttors will be notified
when traffic concerns are to be discussed by the TSAC.
Mr. Chalpin explained that the alternative plan proposes the
elimination of the barrier, and replacing it with signage that
would accomplish the same goal . He added that the primary goal was
to eliminate cross traffic over Bedford Street, and that this would
be accomplished by allowing a right turn only out of Harrington
Road on to Bedford Street, and forbidding a left turn from Bedford
Street on to Harrington Road.
A lengthy discussion followed with questions and concerns
expressed from the Board and from the audience on: the inconve-
nience and ugliness of the barricade; how long the trial period
should be; the aesthetics of buses around the Battlegreen and where
to park them; the dangers of illegal parking around the island at
the intersection of Massachusetts Avenue and Harrington Road, as
well as difficulties in finding parking on Sundays for churches in
the area; the lack of parking for tour buses during the height of
the tourist season; the need to protect the Unitarian Church; and
the potential difficulties with getting emergency vehicles into
Harrington Road with the barricade in place.
The Board agreed to postpone taking any vote on the alterna-
tives discussed, until the Traffic Safety Advisory Committee has
had the opportunity to talk with the Design Advisory Committee, the
Lexington Center Committee and has met with concerned citizens. Mr.
White said that the staff would try to assemble all alternatives
and identify them for the Board in time for the Board's next
meeting on September 27, if possible.
CONSERVATION COMMISSION - REPORT ON BROOK CLEANING
o,,,, Mr. Dailey invited Conservation Commission Chairman Joyce
Miller to update the Board on the Waltham Street Farm brook clean-
ing project. She reported that the first part of the job, the
cleaning of the ditch that runs parallel to Waltham Street, has
been completed, and that small machinery may be required to com-
plete the cleaning from Waltham Street through to Dunback Meadows.
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Minutes for the Meeting of September 13 , 1993 3
Mrs. Miller said it looks wonderful, and that it is hoped this
brook cleaning project will alleviate flooding in the Valleyfield
and Grassland Street area, and will make farming again feasible in
the area.
Mrs. Miller also reported that the brook study is nearing
completion and that the Conservation Commission plans a Fall
Seminar to present the study.
She added that the Commission is extremely grateful for all
the support that has been received from volunteers and from the
Selectmen, the Town Manager, the Engineering Department and DPW.
Mr. Dailey thanked Mrs. Miller for her update, and said it was
good to hear that everyone is cooperating to get the work done.
He added that he hoped the section down to the Clark School could
be completed before winter sets in, and that the Board is totally
in support of what is being done.
MINUTES
Upon motion duly made and seconded, it was voted to approve
the minutes for the meeting of August 30, 1993 .
EXECUTIVE SESSION MINUTES
Upon motion duly made and seconded, it was voted to approve
the minutes for the Executive Session held on August 30, 1993.
m. APPROVAL OF THE MBTA - SUBURBAN TRANSPORTATION PROGRAM CONTRACT
Town Manager White reported that this is the annual contract
regarding LexPress that allows the Town to receive more than
$80,000 in reimbursements, and that it is consistent with every
agreement the Town has had in the past with the MBTA regarding the
suburban transportation program. He recommended that the Board
approve the contract.
Upon motion duly made and seconded, it was voted to approve
the contract and to authorize execution of the contract.
STRAUGIC PLANNING
The Board reviewed a draft letter to be mailed to Lexington
organizations regarding the series of public meeting to be held in
connection with the Selectmen's Strategic Planning Process, that
was presented to the Board for its approval.
Mr. Fenn suggested some revisions be done to the letter to
better reflect the importance of the strategic planning initiative,
and volunteered to work with the Town Manager in putting the letter
in final form, as well as preparing a press release which would
accompany the letter. The Board accepted his offer.
Mr. Dailey suggested that two Selectmen attend each of the
scheduled meetings, and present a short introductory statement at
the beginning of each meeting. He also reported that Alice Hinck-
le, Editor of the Lexington Minutemen, had offered to print a
featured "Letter to the Editor" from the Chairman of the Board of
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Selectmen, which Mr. Dailey said he would prepare, urging citizens
to get involved in the strategic planning process.
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Minutes for the Meeting of September 13, 1993 4
CONSENT AGENDA
COMMITMENTS
Upon motion duly made and seconded, it was voted to approve
commitment of the following charges.
Commitment of Water Charges -- August 1993 $1 ,090. 73
( final bills)
Commitment of Sewer Charges -- August 1993 $1 ,693. 96
( final bills)
Commitment of Water Charges - August 1993 $1 , 338.85
( final bills)
Commitment of Sewer Charges - August 1993 $2,448. 50
( final bills)
Commitment of Water Charges - Sept. 1993 $109,630. 35
(cycle 9 bills)
ABATEMENTS
Upon motion duly made and seconded, it was voted to approve
abatement of the following charges.
Abatements: Water, Sewer & Demand $2 ,263 .80
Aug/Sept 1993
Abatements: Water, Sewer & Demand $1 ,357.63
Sept. 1993
�•• TREET OPENING PERMITS
Upon motion duly made and seconded, it was voted to approve
the following Street Opening Permits
Street Opening Permits, June 30, 1993 $531 . 50
Street Opening Permits, July 31 , 1993 $343. 25
TRAFFIC ITEM
Upon motion duly made and seconded, it was voted to refer to
the Traffic Safety Advisory Committee concerns about the need for a
cross walk in front of Grace Chapel across Worthen Road, expressed
by Grace Chapel, 3 Militia Drive.
SCHEDULE OF FUTURE MEETINGS
The Board of Selectmen agreed to schedule meetings for the
following dates and times in the Selectmen's Meeting Room, Town
Office Building.
Monday October 4, 1993 -- 7: 30 p.m. ,
Monday October 18, 1993 - 7: 30 p.m. ,
Monday November 8, 1993 - 7: 30 p.m. ,
Monday November 22, 1993 - 7: 30 p.m.
Monday December 6, 1993 - 7: 30 p.m. and
Monday December 20, 1993 - 7;30 p.m.
Minutes for the Meeting of September 13 , 1993 5
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PEOPLE AGAINST HANSCOM EXPANSION RALLY
Mr. Fenn reported he had received a letter as the Selectmen's
representative to the HATS committee, requesting HATS' endorsement
of the Battle Road Rally to Stop Hanscom Expansion to be held
September 26, 1993 at Minuteman National Historical Park.
Upon motion duly made and seconded it was voted to endorse the
Rally. Mr. Fenn said he would convey this vote to Margaret Coppe,
a member of the Organizing Committee for the People Against Hanscom
Expansion.
Upon motion duly made and seconded, it was voted to adjourn
the meeting at 8:42 p.m.
A true copy, Attest:
ec04,,s441,
Sara I . Peters
Executive Clerk
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SELECTMEN'S MEETING
'"" September 27 , 1993
A regular meeting of the Board of Selectmen was held on
Monday, September 27 , 1993, in the Selectmen's Meeting Room, Town
Office Building, at 7: 30 p.m. Chairman Dailey, Mr. McSweeney, Mr.
Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel ; Mr White,
Town Manager; Mrs. Novak, Assistant Town Manager; and Mrs. Peters,
Executive Clerk, were present.
On behalf of the Board, Mr. Dailey welcomed Selectmen Eliza-
beth Eddison to her first meeting as a selectman, having been
elected at the Special Election held on September 13, 1993.
7: 30 p.m. PUBLIC HEARING: BOSTON EDISON - 19 WHIPPLF ROAD
Mr. Dailey opened a public hearing on the petition of Boston
Edison for the installation of conduit in Whipple Road.
Ms. McManus, representing Boston Edison, said the work was
necessary to provide electric service to 19 Whipple Road. Mr.
Dailey noted the favorable recommendation for approval of the
petition contained in a memorandum, dated September 8, 1993, from
Richard Spiers, Director of Public Works. There were no questions
or comments from the Board or the audience.
Upon motion duly made and seconded, it was voted to approve
the petition, plans and order for Grant of Location for conduit to
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be placed in Whipple Road by Boston Edison.
HARR I NGTON ROAD
Mr. Fenn applauded the efforts of all concerned in working for
agreement at a meeting of the Traffic Safety Advisory Committee
(TSAC) held at the suggestion of the Board at its last meeting.
Mr. Chalpin reported that last Monday, September 20, the TSAC
met with abettors, representatives from the Chamber of Commerce,
the Design Advisory Committee, the Lexington Center Committee, and
the Fire Department to discuss the trial closure of Harrington Road
and two alternatives to this trial closure: the first alternative,
Option 1 , (a two-way traffic pattern on Harrington Road) had been
presented to the Board at its 9/13/93 meeting; the second alterna-
tive,
lterna-
tive, Option 2, (a one- way traffic pattern on Harrington Road) was
the result of the discussion and ideas brought forth during that
Selectmen' s meeting.
Mr. Chalpin added that after considerable discussion of many
issues, including parking, fire safety, traffic safety and tour
buses, those in attendance at the 9/20/93 TSAC meeting decided
unanimously to request continuing the present trial through winter,
with the elimination of the One-Way restriction at the Massachu-
setts Avenue end of Harrington Road as far as the Unitarian Church,
and the addition of a No Parking regulation around the small island
across from the First Parish Church.
Based on these discussions, Mr. Chalpin reported that the TSAC
,o, voted unanimously to recommend that the present trial, as modified,
continue through the winter.
Questions and comments from Board members and the audience
dealt with the understanding that the barriers were temporary and
that some other way of closing off Harrington Road at Bedford
Street would be found, using landscaping and walkways if it was
Minutes for the Meeting of September 27, 1993 2
found desirable to close off that end of Harrington Road; the need
to determine the effect on traffic patterns for a while longer; the
quality of the public environment around the Green; and whether the
present trial needs to continue through the whole winter.
Mr. Dailey suggested that the trial period for closing Bar-
rington Road end in January rather than March, to give the other
options some trial time in winter.
Mr. Busa proposed sliding the island at the intersection of
Hancock Street, Bedford Street and Harrington Street to the curbing
in front of the Masonic Temple to eliminate the possibility of
crossing Bedford Street from Hancock Street to Harrington Street.
Mr. Chalpin agreed to prepare drawings showing this.
Upon motion duly made and seconded, it was voted to continue
the use of the barricades until January 1 , 1994 with the changes at
the other end of Harrington as proposed; and to try Option 2 from
January through March, 1994 .
Mr. Chalpin was asked to report at the first meeting in
January on the effects of the closing of the Bedford Street end of
Harrington Road.
SIDEWALK IN FRONT OF EDISON BUILDING
Mr. Dailey welcomed Landscape Architect John Frey, Architect
Steven Hurley and Spaulding Company Representative Bill Jackson to
give a progress report on the proposed landscaping of the area in
front of the Edison Building, including the sidewalk.
Mr. Hurley reported that Mr. Fenn's suggestion that the plaque
marking the approximate location of the first house in Lexington be
featured, had resulted in revised and they thought improved plan.
He added that they have received approval from the Design Advisory
Committee, the Lexington Center Committee, and will meet with the
Historic District Commission on October 4, 1993, and hope the Board
will also endorse the new plan highlighting the plaque. Mr. Hurley
said they hope to raise funds for the benches through the Lexington
Center Committee' s program of citizens donating the cost of the
bench, which with maintenance, would cost around $975. He added
that they hoped to have them installed by the end of November.
Mr. Frey presented the latest plan showing either three or
four benches, with one located on either side of the plaque. Mr.
Frey said they have been able to relocate the handicap ramp to
connect with the crosswalk across Edison Way. The Board liked the
revised plan and asked that the work proceed as quickly as possible
since the parking spaces in front of the Edison building will be
impacted, and pedestrian access in the area will be difficult.
Upon motion duly made and seconded, it was voted to approve
the latest plans, revised 9/27/93 , contingent on the plans receiv-
ing approval from the Historic District Commission.
MINUTES
Upon motion duly made and seconded, it was voted to approve
the minutes for the Meeting of September 13 , 1993 , as amended.
Minutes for the Meeting of September 27 , 1993 3
Pm" SELECTMEN COMMITTEE APPOINTMENTS/REAPPOINTMENTS
The Board discussed the concerns of some members of the
Condominium Conversion Board and the Personnel Advisory Board as to
the need for these Boards to continue. The Board agreed that there
was a need for them to continue to exist.
BOARD OF APPEALS,
Mr. Busa proposed Associate Board of Appeals Member Robert
Sacco for the vacancy on the Board of Appeals for a five year term
expiring September 30, 1998. Mr. Dailey noted that the Board of
Appeals had proposed Judith J. Uhrig to fill this vacancy, and had
proposed Gary Larson and Carolyn Wilson to fill vacancies as
associates members.
Mr. McSweeney proposed Joseph Campbell for one of the vacan-
cies on the Board of Appeals Associates for a 1 year term.
Mr. Fenn recommended that the Board discuss these nominations
with the Board of Appeals before any decisions are made. The Board
agreed to table any action on these nominations until its next
meeting on October 4 , 1993.
OTHER APPOINTMENTS
Upon motion duly made and seconded, it was voted to approve
the appointments and reappointments to the following committees,
boards and commissions.
BRIDGE CHARITABLE FUND 3 year term exp. 9/30/96
rms David Williams, reappointment 1433 Mass. Avenue
CABLE TV AND COMMUNICATIONS ADVISORY COMMITTEE 3 year term
exp. 9/30/96
Theodore Mairson, reappointment 29 Lawrence Lane
William T. Spencer, reappointment currently resident of
Westford, MA, employed in the Lexington Public Schools
Caleb Warner, reappointment 546 Concord Avenue
CONDOMINIUM CONVERSION BOARD 3 year term exp. 9/30/96
Catherine H. Deans, reappointment 201 Lincoln Street
Daniel J. Griffin, Jr. , reappointment 4 Kitson Park Drive
FENCE VIEWERS 1 year term, exp. 9/30/94
Martin A. Gilman, reappointment 20 Capt Parker Arms
William H. Sullivan, reappointment 4 Milk Street
GAMMEL LEGACY TRUST 1 year term, exp. 9/30/94
Elizabeth M. Flynn, reappointment, 310 Concord Avenue
Leona W. Martin, reappointment, 64 Marrett Road
HUMAN SERVICES COMMITTEE 3 year term
3 year term, expirjng 9/30/96
Donna Hooper, Chr. , reappointment 47 Emerson road
�,,.. Richard Safford, reappointment 12 Meriam Street
Jeanne S. Luongo, appointment 82 Buckman Drive
2 year term. expiring 9/30/95
Jolley Anne Weinstock, appointment 17 Thoreau Road
1 year term, expiring 9/30/94
Rosalyn S. Gittleman, appointment 5 Great Rock Road
Minutes for the Meeting of September 27 , 1993 4
IP' LEXINGTON CENTER COMMITTEE 3 year term, exp. 9/30/96
Edward Barsamian, reappointment 38 Old Colony Rd. Arl. .
Robert L. Ossman, reappointment 35A Wachusett Drive
MINUTEMAN COMMUTER BIKEWAY COMMITTEE 2 yr term, exp. 9/30/95
Michael Sacco, reappointment 68 Valley Road
Jerrold H. VanHook, reappointment 89 Meriam Street
John Frey, appointment 1133 Mass. Avenue
POLICE MANUAL POLICY COMMITTEE, 1 yr term exp. 9/30/94
William J. Dailey, Jr. , reappointment 1 Bushnell Drive
Edith E. Flynn, reappointment 32 Watertown Street
Act. Chief Casey, appointment Lex. Police Department
William C. Hays, reappointment 39 Locust Avenue
Gerald L. McLeod, reappointment 71 Spring Street
TOWN REPORT COMMITTEE 1 year term exp. 9/30/94
John Avayzian, reappointment 11 Dexter Road
Ray Barnes, reappointment 59 Gleason Road
Joyce Fearnside, reappointment 19 Vinebrook Road
Winifred Friedman, reappointment 176 Grove Street
Robert Halfman, reappointment 75 Outlook Drive
Robert Morrison, chr, reappointment 73 Blake Road
Jeanette Webb, reappointment 7 Eaton Road
Stanley Casazza, appointment 99 N. Hancock Street
TRAFFIC SAFETY ADVISORY COMMITTEE 1 year term exp. 9/30/94
Peter Chalpin, chr. reappointment Engineering Dept.
Myla Kabat-Zinn, reappointment 58 Oak Street
Capt. James Kilmartin, reappointment Lex. Police Dept.
Ronald Marble, reappointment 9 Wilson Road
William F. Mix, reappointment 153 Grove Street
Roy Murphy, reappointment 56A Taft Avenue
TRUSTEES OF PUBLIC TRUST 6 year term exp. 9/30/99
Thomas Taylor, reappointment 64 Marrett Road
WASTE MANAGEMENT ADVISORY COMMITTEE 3 year term exp. 1996
Katherine G. Fricker, reappointment 93 Marrett Road
Magdalena Himmel, reappointment 66 Hancock Street
Mary W. Miley, reappointment 29 Robinson Road
William M. Redpath, reappointment 29 Barberry Road
COMMON VICTUALLER'S LICENSE
The Board reviewed an application for a Common Victualler' s
License by Nicholas Houvardas d/b/a Nick' s Place, 199 Mass. Avenue,
and the Board of Appeals decision setting forth conditions to allow
the use.
Upon motion duly made and seconded, it was voted to grant the
ow. Common Victualler's License to Nicholas Houvardas d/b/a Nick's
Place, 199 Mass. Avenue. The license will expire December 31 , 1993 .
Minutes for the Meeting of September 27 , 1993 5
7 PROCLAMATION - UNITED NATIONS DAY
Mr. Dailey read a proposed proclamation declaring October 24,
1993 as United Nations Day in Lexington.
Upon motion duly made and seconded it was voted to sign the
Proclamation declaring October 24, 1993 as United Nations Day.
PEOPLE AGAINST HANSCOM FIELD EXPANSION PROTEST
Mr. Fenn reported on the protest rally held on Sunday, Septem-
ber 26, 1993 . He congratulated the organizers of the rally which
was he thought was beautifically put together despite the weather.
He added that Lexington could be very proud of its part in the
planning and the event itself. Mr. Dailey and Mrs. Eddison agreed
that Lexington was very well represented, and she noted that both
Representative Doran and Senator Havern gave very good speeches.
Mr. Fenn spoke of a proposal for a reorganization of HATS that
would permit the four HATS Selectmen to form a HATS subcommittee
with some authority to hire help/consultants. He reported that
HATS Chairman, Selectman Robert DeNormandie, will present the
proposal in Concord Town House on Monday, October 11 , 1993, at 7: 30
p.m. , and that the Board is invited to attend.
STRATEGIC PLANNING PROCESS HEARINGS SCHEDULE
Mr. Dailey reported that the first Strategic Planning and
Implementation Group hearing will be held tomorrow at the Lexington
Senior Center, 2: 30 p.m. - 4: 30 p.m. , and said that he hoped as
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many Selectmen as possible would attend.
Mr. Dailey distributed a schedule for future hearings and
asked Board members to indicate which two hearings they could be
called on to present opening remarks and which hearings which they
could attend.
Mr. Dailey reported on SPAIG discussions about forming a
subcommittee to work on long range planning in the future. Board
members agreed they wished to wait until the hearing process was
completed before they discuss this further.
CONSENT AGENDA
COMMITMENTS
Upon motion duly made and seconded, it was voted to approve
commitment of the following charges.
Commitment of Water Charges - Sept. 1993 $2,050. 33
( final bills)
Commitment of Sewer Charges - Sept. 1993 $3,941 .45
( final bills)
Commitment of Water Charges - Sept. 1993 $1 , 930. 95
(final bills)
Commitment of Sewer Charges - Sept. 1993 $3 ,968. 32
( final bills)
Commitments in Lieu of Sewer Betterment $2 , 955.50
ABATEMENTS
won
Upon motion duly made and seconded, it was voted to approve
abatement of the following charges.
Water, Sewer & Demand - 9/22/93 - Total $46, 599. 12
Minutes for the Meeting of September 27 , 1993
Piew ONE DAY LIQUOR LICENSE
Upon motion duly made and seconded, it was voted to approve
the application of the Armenian Sisters Academy, 20 Pelham Road,
for a One Day Liquor License to hold a dance on October 16, 1993
from 8:00 p.m. to Midnight.
EMERGENCY MEDICAL SERVICE DISPATCH PROCEDURES
Mr. White directed the Board's attention to a Report Summation
of EMS Dispatch Procedures prepared by Captain Robert Walton, and
to written procedures for handling public safety emergency dispatch
cases and a training outline for the command staff. He noted that
this work completes all of Captain Walton' s unpaid work detail
obligations.
TOWN MANAGER APPOINTMENTS
Mr. White asked the Board's approval of his plans to appoint
Donna Ryan, a teacher and tutor, to the Youth Commission; and
Eugene J. Isotti , who has served as a member of the CoA' s Linkage
Committee and been active in Senior Center volunteer activities, to
the Council on Aging.
Upon motion duly made and seconded, it was voted to approve
the appointment of Donna Ryan, 125 Burlington Street, to the Youth
Commission for a term of office expiring on April 30, 1996; and to
approve the appointment of Eugene J. Isotti, 3 White Terrace, to
the Council on Aging for a term of office expiring on June 1 , 1995 .
lem
DPWLOA/RECREATION REORGANIZATION
Mr. White spoke of previous reorganizations, such as the
reorganization of the Inspectional Service Department, and noted
that when Joan Halverson resigned as Director of the Recreation
Department, it presented the opportunity to review the functions of
the Department and to look for ways to improve its operation.
He discussed a report, dated September 13 , 1993, that had been
prepared by Candy McLaughlin, Management Analyst, and Cindy Boe-
cker, Town Manager Apprentice, which considered three options: one
calling for full consolidation, which would transfer all facility
responsibilities, including the enterprise fund, to DPW and the
full consolidation of Recreation programming within some new,
larger entity encompassing COA as well; one that would create a
Parks and Recreation Department by removing the Parks Division out
of DPW and joining it with the Recreation Department to form a new
department; and one calling for a partial consolidation, where the
Parks Division of DPW would take over full facilities responsibili-
ty, including management of the golf course contract, while the
Recreation Department would manage the enterprise fund and provide
recreation programs for all ages.
Mr. White reported that the report recommended a partial con-
solidation of all three departments, combining functions in an
effort to achieve the most effective and efficient means of service
Mow to the public. He added that a meeting had been held last Thursday
morning with all concerned parties to present the proposal, and
that he believed they agreed it was an opportunity to be pursued.
Minutes for the Meeting of September 27 , 1993 7
In response to questions from the Board Mr. White said proce-
dures would be worked out by the staff and presented to both Boards
on how funding would be handled. He said there would be no recom-
mendation to shift any funding; that the responsibility for facili-
ties maintenance planning and facilities development planning would
come under the Parks Division and Engineering Division in the
Department of Public Works, leaving facilities planning and the
direction of recreation programs to the Recreation Committee and
the Director of the Recreation Department.
Mrs. Carolyn Wilson, a Recreation Committee member, commented
that the Committee will be very pleased to having Brian Gilbert at
all Recreation Committee meetings.
Mr. Dailey thanked Mr. White for presenting the findings of
the Parks/Recreation/COA Consolidation Study to the Board.
MEMORANDUM OF UNDERSTANDING
Mr. White discussed the Town previous concerns that funds
received in FY93 and projected for FY94 might not be received from
the State, as promised. He reported that the town will receive
almost all of the expected funding committed to it by the State.
He explained that in order to set a tax rate, the Chairmen of the
Board of Selectmen, the Chairman of the School Committee, the
Chairman of the Appropriation Committee and the School Superinten-
dent must sign, on behalf of the Town, a Memorandum of Understand-
ing that the Town intends to request an appropriation of $676,435
"in at its FY94 annual Town Meeting in order to comply with the Educa-
tion Reform Act and the intent of the 1993 Annual Town Meeting.
Chairman Dailey signed the Memorandum on behalf of the Board
of Selectmen.
ACTING TOWN MANAGER
Mr. White reported that he is planning to be on vacation from
Tuesday, Sept 28, 1993 until Tuesday, October 12 , 1993, and that,
with the Board' s approval , he will appoint Assistant Town Manager
Novak to serve as Acting Town Manager during his absence.
EMPLOYEE BENEFITS
The Board recessed its meeting to Cary Hall to hear a presen-
tation by Mrs. Novak and Mr. White on the Town' s Health Insurance
benefits program that was prepared for all Town employees by the
Special Ad-Hoc Advisory Committee on Employee Benefits. Mr. White
said that all Town employees have been invited to see this presen-
tation of the Committee' s work tomorrow and Thursday.
Mr. White reported that the Committee, consisting of approxi-
mately 24 members and representing Town employees, Committees and
Collective Bargaining organizations, has held about 20 meetings,
since May. He added that its goal is to recommend a comprehensive
benefit package that will continue to enable the Town to attract
and to recruit competent employees, while at the same time control
,gym employee benefit costs, specifically, as they relate to health
insurance.
Following the presentation, the Board returned to the Select-
men' s Meeting Room for the remainder of its meeting.
a
Minutes for the Meeting of September 27 , 1993 8
lowNs EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 5-0 by roll
call vote: Mr. Dailey, Mr, McSweeney, Mr. Busa, Mr. Fenn, and Mrs.
Eddison; to go into executive session for discussion of matters of
litigation, the disclosure of which might adversely affect the
interests of the town with no intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
10: 58 p.m.
A true record, Attest ,g( - , ailt<3
Sara I . Peters
Executive Clerk
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