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HomeMy WebLinkAbout1992-11-BOS-min Alm I SELECTMEN'S MEETING November 2 , 1992 A regular meeting of the Board of Selectmen was held on Monday, November 2 , 1992 , in the Selectmen' s Meeting Room, Town Office Building, at 7 : 30 p.m. Chairman Smith, Mr. Marshall , Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr Cohen, Town Counsel ; Mr. White, Town Manager; and Mrs. Peters, Executive Clerk, were present . 7 : 30 p.m. PUBLIC HEARING: BOSTON EDISON COMPANY. EAST EMERSON AND MAUREEN ROAD Mrs. Smith opened the meeting by saying that the public hearing was being held on a petition, plans, and order for a Grant of Location for conduits to be replaced in East Emerson Road, Maureen Road and East Street. Edward Chisholm representing Boston Edison explained that the work was necessary to alleviate a continuing outage problem in the neighborhood. Mr. Eddison asked how long the cable had been in the ground, and was told 15-20 years. Mr. McSweeney was told in response to his question, that there would be a "spare" conduit installed in the cable . 1 Mr. Lloyd Taylor, 1 Maureen Road, urged that the work be done as quickly as possible. Mr. Chisholm said that Boston Edison will be working with the Town DPW to correct this problem during the month of November. Mrs. Smith noted a memorandum, dated October 20, 1992 from Richard Spiers, Director of Public Works/Engineering, recommending that approval be granted, and declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan, and order for a Grant of Location for conduits to be replaced in East Emerson Road, Maureen Road and East Street. PERSONNEL ACTION RELATING TO THE DEMPSEY CASE Mr. White noted that the Gants Report recommended that Dis- patcher Kenneth Robishaw be dismissed if the findings of fact following the administrative hearing mirror the findings of fact made in the Report, and that administrative proceedings should be initiated against Captain Robert Walton and administrative action in some form should be taken if the findings of fact made following the administrative hearing mirror those made in the Report. Mr. White added that his responsibility for taking action on these personnel matters is vested in him through provisions of the "Selectmen-Town Manager Act of the Town of Lexington" and rein- forced through various collective bargaining agreements. ,..,, Mr. White reported that Mr. Robishaw resigned, effective misliOctober 19, 1992 , and that as a result of his resignation, dismiss- al proceedings were not conducted. Mr. White also reported that Captain Walton waived his contractual rights to a hearing. J. Minutes for the Meeting of November 2 , 1992 2 In his deliberations over Mr. Walton' s actions in the Dempsey tragedy, Mr. White considered all the arguments, evidence and facts presented by Attorney Gants in his report, which drew distinctions between the actions of Dispatcher Robishaw and those of Captain Walton in a characterization of their roles as related to the case, and which also noted Captain Walton' s 24 years of quality service to the Town of Lexington. Mr. White said that appropriate disciplinary actions to be imposed on Mr. Walton that he considered included termination of employment, demotion in rank, and suspension without pay for an indefinite period. He added that he rejected these measures since it would do little to help Lexington in its attempt to look forward and learn from its mistakes. Mr. White outlined the administrative actions he took. Mr. Walton will perform 84 hours of unpaid work in the next 6 months: a) acquainting himself with the day-to-day operations of the civilian dispatch function; 2 ) leading a team of firefighters and civilian dispatchers in establishing written procedures for handling emergency calls ; and 3 ) leading, implementing and conducting training sessions for all Lexington Fire Department command staff on the civilian dispatch operation, the procedures established for handling emergency calls, and the requirements for supervision by the command staff of the civilian dispatch function. There were no questions from the Board and Mrs. Smith expressed the Board' s appreciation to Mr. White for his report. PETITION FROM LEXINGTON CITIZENS FOR RESPONSIBLE SCHOOL POLICY TO PLACE A NON-BINDING REFERENDUM ON THE 1993 ANNUAL ELECTION BALLOT. Mrs. Smith noted that the Board would not discuss the sub- stance of the petition, but would only decide whether it would agree to put the petition, signed by 10 citizens, on the March 1993 ballot, or would require petitioners to collect approximately 2000 signatures, 10% of the Town' s registered voters, required to put a non-binding referendum on the 1993 Annual Town Election ballot. Mrs. Smith invited Douglas Yeo, Chairman of the "Lexington Citizens for Responsible School Policy" to discuss group' s proposed non-referendum question entitled: "Shall the Lexington School Committee continue its policy of providing condoms to students at Lexington High School without parental permission?" Mr. Yeo said that according to the process, the Board has the option of agreeing to put the question on the ballot on the basis of this petition, or of requiring the Committee to collect signa- tures from 10% of the registered voters of Lexington. He noted that in his letter of October 12 , 1992 , he had asked that Board members review the substance of the petition and decide this evening so that the Committee could meet the time deadlines for getting a question on the ballot if the signatures of 10% of the voters are to be required. Minutes for the Meeting of November 2 , 1992 3 AIM Mr. Yeo added that his committee felt that the School Commit- tee had ignored important facts concerning the issue, and that the School Committee in no way represented the community standards of the citizens of Lexington when they voted to allow condoms to be distributed in the high school . School Committee Chairman Sheldon Spector responded that the Committee had not acted irresponsibly; that no facts were ignored; that all aspects of the issue were evaluated and an informed decision was made, based on consultation with the Board of Health, the High School social worker and others. He urged that the Board reject the Committee' s request, since a bad precedent would be set if a small number of citizens could put issues on the ballot with little town wide support. Both Chairman Spector and High School Senate member Kate Olivier objected to the parental consent clause in the referendum question. Ms. Olivier speaking for the High School Senate said the group would work against the petition. Mrs. Smith commented that in recent years the use of a refer- endum to deal with complex issues is something the Board has not done, whether it believed in the issue or not. Mr. McSweeney said he would vote to accept the petition from 10 registered voters. Mr. Eddison said that second guessing by referendum is not a good way to run Town government; that he thought the School Committee had thoroughly researched the issue and that it would be a mistake to second guess them on this. He opposed accepting the petition with 10 signatures. Mr. Marshall oak said it was the responsibility of the School Committee to set policy, and that he would too would vote no. Upon motion duly made and seconded, it was voted 3-1 (Mr. McSweeney voted to accept the petition) not to accept the petition and to require that the "Lexington Citizens for Responsible School Policy" collect signatures from 10% of the Town' s registered voters to place the question on the ballot at the 1993 Town Election. 8 :00 P.M. MEETING WITH SENATOR HAVERN AND GLENN ROACH. EXECUTIVE DIRECTOR OF STATEWIDE EMERGENCY TELECOMMUNICATIONS ( E911 ) Mrs. Smith welcomed Senator Robert Havern and E911 Executive Director Glenn Roach and thanked Senator Havern for arranging the meeting. She continued by saying how vitally concerned Lexington was about hastening the implementation of E911 , because of the unfortunate tragedy that happened in Lexington. Senator Havern responded by saying that the State Legislature is strongly committed to implementing E911 statewide by 1995 , and stated his willingness to do all possible to speed this process. E911 Executive Director Roach presented an overview of what has happened so far. He reported that the legislation creating E911 was signed in 1990, and that all 351 communities in the State chose to be part of it. A committee was then formed to develop a process and standards, which were adopted in May 1992 and became effective July 3, 1992 , requiring each community to submit a plan, oft implementing E911 , with the plan to be submitted no later than July 3 , 1993 . He also said that E911 can not be implemented one community at a time, but will be done on a regional basis, and that even if Lexington prepares and returns its municipal plan it will not be implemented until the surrounding communities in the region Lexington belongs to return their plans. If Lexington has complet- h, 1 Minutes for the Meeting of November 2 , 1992 4 01011 ed its plan and wants to speed the implementation of E911 , he would encourage the Town to work with and encourage other communities in its region to complete and return their plans. In response to questions from the Board, Mr. Roach estimated that the soonest Lexington could have E911 installed would be the end of 1993 , with the cooperation of the telephone company. Mr. Roach and Senator Havern said they will supply data, including what communities are in Lexington' s region, and will make the informa- tion available to the Town Manager next week. Mrs. Smith again expressed the Board' s appreciation to Senator Havern and Executive Director Roach for taking time, especially on Election night, to meet with and update the Board on the status of the implementation of E911 . She also thanked Fire Chief Bergeron, Police Chief Furdon and Officer Corr for attending this important meeting. ACCIDENT AT 99 BOW STREET Mr. White asked the Board' s permission for him and Chief Furdon to publicly recognize and thank four Lexington residents who came to the rescue of a police officer who was seriously injured in an automobile accident. He reported that Sgt. Robert Simmons' life was probably saved by the body armour he wore, and by the quick action of the four residents. They turned off the engine of the car that collided with the parked police vehicle, and lifted the car extricating Sgt. Simmons from between and under the vehicles. The Board asked that the four citizens be invited to its next meeting so their heroic actions can be publicly recognized and the Board can express its appreciation in person. CLASS I LICENSE - AUTO ENGINEERING LIMITED PARTNERSHIP Stephen E. McLane, representing Auto Engineering, introduced himself and said he would be glad to answer any questions the Board might have about the application to operate a Mercedes Benz and BMW dealership at 436 Marrett Road. The Board had no questions, and Mrs. Smith noted Chief Paul Furdon' s memo, dated October 23 , 1992 , recommending issuance of the license. Upon motion duly made and seconded it was voted to approve the application for a Class I License by Auto Engineering and to welcome Auto Engineering back to Lexington. CONTINUED PUBLIC HEARING - TRANSFER OF LEXINGTON CATV LICENSE Upon motion duly made and seconded, and with the concurrence of the CATV Committee and Cablevision, it was voted to continue the hearing to November 16 , 1992 at 8: 00 p.m. MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the meeting of October 5 , 1992 , as written. oft ANNUAL COMMITTEE APPOINTMENTS Upon motion duly made and seconded, it was voted to approve appointments and reappointments to the following committees and boards. // Minutes for the Meeting of November 2 , 1992 5 ' ne LEX. COUNCIL FOR THE ARTS 3 year term for a maximum of 2 terms. two year term, expiring 9/30/94 Robert Frank, reappointment 7 Homestead Street 3 year term, expiring 9/30/95 Samuel L. Powers, reappointment 7 Dunham Road Isham Peugh, reappointment 8 Oakland Street Judi Ozuransky, appointment 95 Woburn Street Ellalou Dimmock, appointment 29 Munroe Road Joyce C. Fearnside, appointment 19 Vinebrook Road PERSONNEL ADVISOR` BOARD 3 year term exp. 9/30/95 Vahe Dermanuelian, reappointment 18 Constitution Road Janet M. Perry, reappointment 16 Ellison Road TOWN REPORT COMMITTEE 1 year term exp. 9/30/93 John Avayzian, reappointment 11 Dexter Road Joyce Fearnside, reappointment 19 Vinebrook Road Winifred Friedman, reappointment 176 Grove Street Robert Halfman, reappointment 75 Outlook Drive Robert Morrison, reappointment 73 Blake Road Jeanette Webb, appointment 7 Eaton Road TRANSPORTATION ADVISORY COMMITTEE 3 year term exp. 9/30/95 Sally Castleman, reappointment 7 Mountain Road pm William F. Mix, reappointment 153 Grove Street Fred D. Rosenberg, appointment 165 Wood Street MINUTE MAN COMMUTER BIKEWAY Mr. Eddison reviewed a memo from Town Engineer Frank Fields, dated October 14 , 1992 , proposing an amendment to the Traffic Rules and Orders for "Stop" signs at intersections of the Bikeway with the following Streets: Hartwell Avenue, Westview Street, Bedford Street, Revere Street, Hancock Street, Meriam Street, Station Way, Fletcher Avenue, Woburn Street, Fottler Avenue, Bow Street, the Seasons Four Entrance, and the driveway for #1359 Massachusetts Avenue. Board members expressed concerns about bikers not stopping as required at these intersections and the potential for serious accidents as a result of this. It was agreed that as soon as the landscapers had completed their work along the Bikeway the Jersey barriers should be again placed at the intersections for safety reasons. Mr. White reported that the State has jurisdiction over the bikeway until it is completed, but that he will try to work with them to make the Bikeway safer in the meantime. Mr. Eddison noted that the State has been very cooperative about working with the Town on the Bikeway. Upon motion duly made and seconded, it was voted to adopt amendments to the Traffic Rules and Orders of Lexington for "STOP" OW signs at designated intersections on the Minuteman Bikeway, as con- tained in the memorandum dated October 14 , 1992 from Town Engineer Francis X. Fields, P.E. Ir e w Minutes for the Meeting of November 2 , 1992 6 pow The Board also reviewed a draft Charge to the Committee that updates the 1985 Charge to the Committee and will provide more comprehensive guidelines on how the Committee is to function. Upon motion duly made and seconded it was voted to approve the draft Charge to the Minute Man Bikeway Committee, dated 10/21/92 , as written. RATIFICATION OF TELEPHONE POLL VOTES TAKEN OCTOBER 19. 1992 Upon motion duly made and seconded, it was voted to ratify a telephone poll vote to endorse the Warrant for the State Election on November 3 , 1992 . Upon motion duly made and seconded, it was voted to ratify a telephone poll vote to approve and endorse a proclamation declaring the month of November "NATIONAL HOSPICE MONTH" . CONSENT AGENDA COMMITTMENTS Upon motion duly made and seconded, it was voted to approve committment of the following charges: a. Commitment of Water Charges - Sept. 1992 $1 ,878.47 ( final bills) Commitment of Sewer Charges - Sept. 1992 $2 , 949.43 ( final bills) Commitment of Water Charges - Oct. 1992 $98 , 186. 22 r,,,. (Cycle 9 Bills) Commitment of Water Charges - Oct. 10, 1992 $547 .46 ( final bills) Commitment of Sewer Charges -- Oct . 10, 1992 $810. 57 ( final bills) Commitment of Water Charges - October 1992 $883 . 97 ( final bills) Commitment of Sewer Charges - October 1992 $1 , 308. 70 ( final bills) PERMISSION TO FLY THE US FLAG OVER THE LEXINGTON COMMON Upon motion duly made and seconded, it was voted to approve the request of the Department of the Air Force to fly the flag of the United States of America ( furnished by them) over the Lexington Common sometime during the week of November 16 so it can be pre- sented to Major James Ryan on the occasion of his retirement from the Air Force on November 24 , 1992 . TRAFFIC ITEMS Upon motion duly made and seconded, it was voted to refer the following traffic items to the Traffic Safety Advisory Committee for review and recommendation: 1 ) Taylor Request for handicapped type of curbing at the corner of East Road and Maureen Road; and 2 ) Hall Request for additional signage where Bedford Street pow narrows from four lanes to two lane going west just beyond the Hartwell Avenue/Bedford Street intersection. Minutes for the Meeting of November 2 , 1992 7 ONE DAY LIQUOR LICENSES Upon motion duly made and seconded, it was voted to approve 2 One Day Liquor Licenses requested by the Lexington Order of Elks for the following dates: November 8 and November 14, 1992 . Upon motion duly made and seconded, it was voted to approve a One Day Liquor License requested by the Armenian Sisters Academy for December 12 , 1992 . VERSAILLES RESTAURANT - REQUEST FOR EXTENSION OF HOURS ON NEW YEAR'S EVE Upon motion duly made and seconded, it was voted to grant the request of the Versailles Restaurant to remain open until 1 :00 a.m. on New Year' s Eve, 12/31/92 . INTERFAITH THANKSGIVING SERVICE ON THE LEXINGTON GREEN Upon motion duly made and seconded, it was voted to grant permission for the Lexington Clergy Association to conduct an Interfaith Thanksgiving Service on the Lexington Green, Sunday November 22 , 1992 from approximately 12 : 00 Noon -- 1 :00 p.m. APPROVAL OF WORLD WAR II COMMEMORATIVE COMMUNITY PROGRAM The Board discussed information received on a World War II Commemorative Community Program sponsored by the U. S. Department of Defense. An appointed committee draws up a list of planned r commemorative events and projects, which is submitted to the Department of Defense for recognition as an official commemorative community. The program requires that three related community events occur each year until 1995 . Subject to the approval of the Selectmen, the Town Celebration Committee has agreed to work on this project on behalf of the Town. Upon motion duly made and seconded, it was voted to approve the Town Celebration Committee as the appointed committee to carry out the requirements of the World War II Commemorative Community Program. SUBSTITUTION OF GUARANTOR UNDER NESWC SERVICE AGREEMENT Town Counsel explained that the votes requested are all part of a proposed refunding of outstanding bonds. Upon motion duly made and seconded it was voted: 1 . That the Town hereby authorizes the substitution of Wheelabra- tor Technologies, Inc. ( "WTI" ) for Allied-Signal Inc. as the guarantor of the performance of Massachusetts Refusetech, Inc. ( "MRI" ) under the Solid Waste Disposal Service Agreement between the Town and MRI . 2 . That upon receipt by the Town of a duly executed guarantee by WTI of the performance of MRI under the Solid Waste Disposal Service Agreement , the Town Manager is hereby authorized to execute and deliver a General Release of Allied-Signal Inc. from its mink obligations under its guarantee of the obligations of MRI as aforesaid in substantially the form presented at this meeting, provided that such release shall be delivered to WTI and Allied- Signal Inc. only upon the issuance and delivery by the Town of North Andover of its Resource Recovery Revenue Refunding Bonds to Minutes for the Meeting of November 2 , 1992 8 r refund the outstanding Town of North Andover Resource Recovery Revenue Bonds (Massachusetts REFUSETECH, Inc. Project) , dated February 1 , 1983 . MBTA PROPOSED ELIMINATION OR MODIFICATION OF MBTA BUS SERVICE The Board discussed a letter dated, October 29, 1992 , from the MBTA Advisory Board announcing that, as part of the MBTA Board of Directors FY94 budget approved October 23 , 1992 , elimination or modification in service on 20 bus routes is proposed. The Board also learned that a MBTA Advisory Board meeting will be held in the Transportation Building on November 6 , 1992 . One of the routes proposed to be cut, Route #76 Hanscom Air Base -- Alewife Station, travels through Lexington. The Board directed the Town Manager to write the MBTA Advisory Board of the Board' s strong opposition to the proposed elimination of Route #76 . USE OF BATTLE GREEN Upon motion duly made and seconded, it was voted to grant the request of the Town Celebrations Committee to use the Battle Green on the following dates: Veterans Day, November 11 , 1992 7 :00 a.m. - 12: 30 p.m. Patriots' Day, April 18/19, 1993 Noon - 6:00 p.m. Memorial Day, May 31 , 1993 7 :00 a.m. -12 : 30 p.m. ; and to grant permission to use Cary Memorial Hall as back-up for "".,t Veterans Day and Memorial Day in the event of inclement weather. CHAPTER 90 GRANT Upon motion duly made and seconded, it was voted to approve and sign documents in order for the Town to receive a $181 , 603 Chapter 90 grant. Mr. White noted that the funds were not antici- pated and must be spent by the end of the fiscal year. CHAPTER 81 STATE AID HIGHWAY Upon motion duly made and seconded, it was voted to sign three copies of HED- 077 forms, containing the actual costs during fiscal year 1993 for Chapter 81 , Section 31 , M.G.L. Mr. White noted that submittal of these forms is required in order for the town to receive state highway funds under Ch 81 , Sec. 31 . METROPOLITAN STATE MUNICIPAL INCENTIVE GRANT Mr. White reported that the Executive Office of Communities and Development has awarded MAPC, the Towns of Lexington and Belmont and the City of Waltham a Municipal Incentive Grant in the amount of $36, 500 to study the reuse options of the Met. State property. He said that both public and private reuse options would be studied, and added that he would keep the Board informed on the proceedings. FISCAL 1994 STREET ACCEPTANCES mob Mr. White reported that no street acceptance petitions were received as result of the public notice placed in the Lexington Minutemen on August 6 , 1992 , and it is not anticipated that any subdivision control streets will be ready for acceptance by the Town at the 1993 Annual Town Meeting, so no further action on FY94 Street Acceptances is required by the Board. Minutes for the Meeting of November 2 , 1992 9 FY 94 BUDGET PREPARATION AND REVIEW SCHEDULES Mr. White went over his FY94 budget preparation calendar, his proposed internal budget review schedule and a proposed Selectmen Budget Review Schedule with the Board. He reported that he has begun review of internal budgets, and hopes to submit a budget before Christmas. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mrs. Smith, Mr. Eddison, Mr. Marshall , Mr. Dailey and Mr. McSweeney, to go into executive session for discussion of matters of litigation, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9: 33 p.m. A true record, Attest 31P0if fitA, Sara I . Peters Executive Clerk 7 s ^0 SELECTMEN' S MEETING November 16 , 1992 A regular meeting of the Board of Selectmen was held on Monday, November 16, 1992 , in the Selectmen' s Meeting Room, Town Office Building, at 7 : 30 p.m. Chairman Smith, Mr. Marshall , Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr Cohen, Town Counsel; Mr. White Town Manager; and Mrs. Peters, Executive Clerk, were present. PUBLIC APPRECIATION Police Chief Furdon introduced four Lexington citizens, William Savage, William Pierro, Richard Beaupre and Benny Santosu- osso, and said that the Town owed them its deep gratitude for their actions on October 25 , 1992 , when they came to the rescue of two police officers involved in a serious automobile accident. Chief Furdon reported that a station wagon traveling in the opposite direction on Bow Street crossed the road and crashed into the cruiser, pinning Sgt. Robert Simmons, who was outside the cruiser, under the station wagon. Chief Furdon said that the four gm% citizens picked up the station wagon and extricated Sgt. Simmons, probably saving his life. A round of applause from all present was given and Board members personally extended their thanks to each citizen for his heroic actions. 7 : 30 p.m. PUBLIC HEARING, BOSTON EDISON COMPANY. LEELAND TERRACE Mrs. Smith opened the meeting by saying that the public hearing was being held on a petition, plans, and order for a Grant of Location to install conduit in Leeland Terrace. Carol McManus, representing Boston Edison, explained that the work was necessary to provide service to 6 Leeland Terrace. Mrs. Smith noted a memorandum, dated November 6 , 1992 from Richard Spiers, Director of Public Works/Engineering , recommending that approval be granted. There were no questions from the Board or the audience, and Mrs. Smith declared the hearing closed. Mr. Eddison asked Ms. McManus to report his appreciation to Boston Edison for sending the information he requested on its tree cutting/pruning policy. Upon motion duly made and seconded, it was voted to approve the petition, plan, and order for a Grant of Location for conduit to be installed Leeland Terrace. 7 : 35 p.m. PUBLIC HEARING: HOLIDAY SUNDAY OPENINGS FOR wow PACKAGE STORES Mrs. Smith opened the hearing by reading the Legal Notice concerning applications from package stores in Lexington to be open on Sundays, beginning on the Sunday before Thanksgiving until New Year' s Day, in accordance with the regulations of the Alcohol- ic Beverage Commission. There were no comments or questions from the Board, and Mrs. Smith declared the hearing closed. P 6,� Minutes for the Meeting of November 16 , 1992 2 pima Upon motion duly made and seconded, it was voted to approve the applications of the following for permission to conduct busi- ness beginning on the Sunday before Thanksgiving, November 22 , 1992 , through the Sunday before New Year' s Day, December 27 , 1992 , in accordance with the regulations of the Alcoholic Beverage Commission, and subject to the conditions (with hours Noon - 6 : 00 p.m. as amended by the Board) listed in the Commission' s letter dated August 12 , 1992 . Berman' s Market, Inc. 55 Mass. Avenue Busa Bros. Liquors 55 Bedford Street Lexington Liquor Mart 58 Bedford Street 1775 Wine & Spirit Shop 1707 Rear Mass. Avenue Vinebrook Bottle Shop 131 Mass. Avenue COMMON VICTUALLER' S LICENSE FOR LEXINGTON SQUARE PIZZA AND RESTAURANT Attorney Steven Cicatelli , representing Domenic Capozzi , briefly outline the steps his client has taken towards purchasing Lexington Square Pizza & Restaurant; one of which was to obtain a Common Victualler' s License from the Board of Selectmen to sell food. Mrs. Smith noted this license would expire on December 31 , 1992 , with all other Common Victualler licenses. Upon motion duly made and seconded, it was voted to approve the application for a Common Victualler' s License by Domenic •••■ Capozzi , d.b.a. Lexington Square Pizza and Restaurant to expire December 31 , 1992 . CHAPTER 90 STATE AID HIGHWAY NOTES The Board reviewed a Memorandum from Revenue Officer Maureen Valente, dated November 12 , 1992 , explaining that the State has not reimbursed the Town for three Chapter 90 Highway projects, so the notes have to be renewed for another six months and that the Selectmen' s signatures are needed for the nine notes as well as the delivery instructions for the notes. Upon motion duly made and seconded, it was voted to endorse the nine notes and the delivery instructions for the notes. CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve commitment of the follow charges: Commitment of Water Charges - October 1992 $418. 48 ( final bills ) Commitment of Sewer Charges -- October 1992 $633 . 78 ( final bills ) Commitment of Street Opening Permits 9/30/92 $1325 . 05 Boston Gas -- $973 .00 N.E. Telephone - $350.05 Commitment of Sewer Charges in lieu of $2441 . 81 +�■� Betterment - Langer ( 11-2-92 ) ABATEMENTS Upon motion duly made and seconded, it was voted to approve the following abatements: Water - $32 . 60, Sewer - $32 .40, Demand - $5 .00 $70.00 Minutes for the Meeting of November 16, 1992 3 one ONE DAY LIQUOR LICENSES Upon motion duly made and seconded, it was voted to approve four One Day Liquor Licenses requested by the Lexington Order of Elks for the following dates and times: December 4 , 1992 , 7 : 00 p.m. - Midnight; December 5 , 1992 , 1 :00 p.m. - 5 : 30 p.m. ; December 5 , 8:00 p.m. - Mid- night; and December 18 , 1992 6:00 p.m. - Midnight LEXINGTON COUNTY COMMISSIONERS VOTE Upon motion duly made and seconded, it was voted to endorse the Lexington November Election Results for County Commissioners. LIQUOR LICENSE RENEWALS Upon motion duly made and seconded, it was voted to approve the applications for the following Liquor License renewals: Restaurants Arty' s Restaurant, Inc. Bel Canto Restaurant 177 Mass. Avenue 1709 Mass. Avenue Hartwell House Inc . LeBellecour 94 Hartwell Avenue 10-12 Muzzey Street Pm Peking Gardens Sweet Peppers 27 Waltham Street 20 Waltham Street Versailles Restaurant, Inc. Yangtze River Restaurant 1777 Mass. Avenue 21-23 Depot Square Lemon Grass Restaurant 1710 Mass. Avenue Innholder Sheraton/Lexington Inn 727 Marrett Road Clubs Lex. Lodge B.P.O. Elks #2204 Lex. Golf Club 959 Waltham Street 55 Hill Street Lex. Knights of Columbus The Lexington Club 177 Bedford Street 475 Bedford Street Lex. Veterans of Foreign Wars 2 Hayes Lane Package Stores Berman' s Market, Inc. Busa Brothers Liquor, Inc. *""ik 55 Mass. Avenue 55 Bedford Street Lexington Liquor Mart, Inc. Vinebrook Bottle Shop 58 Bedford Street 131 Mass. Avenue Not approved was a completed license renewal application from 1775 Wine & Spirit Shop, 1707-R Mass. Avenue, since none has been received. Minutes for the Meeting of November 16, 1992 4 0111 REPORTS OF THE TRAFFIC SAFETY ADVISORY COMMITTEE (TSAC ) Peter Chalpin, Chairman of the Traffic Safety Advisory Committee, presented the Committee' s Reports on the following traffic concerns of residents. East Lexington Library Exit Driveway Mr. Chalpin reported that at the TSAC meetings of June 24, and September 23 , 1992 , Mr. Richard Fron, representing the Waldorf School , discussed the school ' s concern about traffic conditions when vehicles exit from the school to Mass. Avenue at dismissal time. Mr. Chalpin said the Committee recommended posting No Parking signs on Massachusetts Avenue , from the school exit driveway, 25 feet northerly (towards Lexington Center) to allow vehicles to make safer right turns from the exit driveway and also improve sight distance for these vehicles. Upon motion duly made and seconded, it was voted to approve the Traffic Safety Advisory Committee recommendations for traffic safety improvements at the East Lexington Library Exit Driveway. Bruce Road Mr. Chalpin reported that at the TSAC meeting of September 23 , 1992 , the Committee met with a group of seven neighbors from Bruce Road and Massachusetts Avenue to discuss parking on Bruce Road at Hillside Avenue. David Eagle also attended, representing LexHAB. Mr. Chalpin said the Committee recommended that "No Parking Here aim to Corner" signs be posted on both sides of Bruce road, from Hillside Avenue , 35 feet westerly in front of House #8 , and 45 feet westerly in front of #9 . Upon motion duly made and seconded, it was voted to approve the Traffic Safety Advisory Committee recommendations for traffic safety improvements on Bruce Road at Hillside Avenue. Wilson Road/Roosevelt Road Mr. Chalpin reported that at the TSAC meeting of June 24 , 1992 the Committee met with Bruce Collier to discuss his request to move the existing STOP sign on Wilson Road at Roosevelt Road to a new location on Roosevelt Road at Wilson Road. Mr. Chalpin noted that the committee had reviewed the warrants for a four-way STOP and found that the warrants were not satisfied, and therefore recommended that four-way STOP signs not be considered further at this time. Mr. Chalpin concluded that the Committee recommended approval of Mr. Collier' s request that the existing STOP sign be relocated to Roosevelt Road, westbound at Wilson road. He added that the Committee also recommended that another STOP sign on Roosevelt Road, eastbound at Wilson Road be installed. Also recommended was the pruning of the lower limbs of two evergreens at #23 Wilson Road to a height of three feet to improve sight distance at the intersection. Upon motion duly made and seconded, it was voted 4-1 (Mr. Mar- shall voted in the negative) to approve the Traffic Safety Advisory Committee recommendations for traffic safety improvements at the intersection of Wilson Road and Roosevelt Road. Traffic -- East Street Mr. Chalpin reported that the TSAC met with Mr. James Kelly of #245 East Street , representing Mr. and Mrs. Caslaysky of #244 East A Minutes for the Meeting of November 16 , 1992 5 Street who were unable to attend. Mr. Kelly expressed concern about speeding on the section of East Street between Lowell Street and the Woburn city line. Mr. Chalpin also reported that the Committee asked the Engineer- ing Department to perform a radar speed study as the first step in the Town' s recommending a Posted Speed Zone with a 25 MPH speed limit. He added that the results supported a recommendation by the Committee that the Mass. Highway Department be asked to issue a Special Speed Regulation for 25 MPH, in both directions, for this section of East Street. Upon motion duly made and seconded, it was voted to approve the Traffic Safety Advisory Committee recommendation that the Massachu- setts Highway Department be requested to issue a Special Speed Regula- tion for 25 MPH, in both directions, for the section of East Street between Lowell Street and the Woburn city line. HOUSEHOLD HAZARDOUS WASTE COLLECTION REPORT In some opening remarks, Mr. White spoke of the excellent work done by Health Director George Smith over the years, and said he had invited Mr. Smith to join the Board to discuss the success of this year' s household hazardous waste collection day. He noted the time Mr. Smith has spent with other communities helping them to set up similar programs. The Board welcomed Mr. Smith who reported on a very successful PENA household hazardous waste collection day held Saturday, October 24 . He noted that Lexington' s program, the first in the state and perhaps in the country, has served as the model for similar programs in New England and throughout the country. He praised the contractor who worked with the Town this year and attributed much of the collection day' s success to the contractor' s employees enthusiastic work. He added more waste was collected the ever before and nobody waited. Mr. Eddison noted he did not have to wait at all and was able to rid himself of all the hazardous waste he brought. Using graphs, Mr. Smith noted 823 households participated in the collection day, and more barrels were collected than ever before, while total collection costs continued to decline over the past several years. Mrs. Smith expressed the Board' s appreciation for his excellent work over the years and especially for the success of the hazardous waste collection day, noting that he was very definitely an innovator in this field. 8 : 00 p.m. CONTINUED PUBLIC HEARING: LEX. CATV LICENSE TRANSFER Mrs. Smith reported that the CATV Committee has not completed drafting the Town' s agreement with Cablevision at this time and has asked that the hearing be continued. In response to a question, Mr. McSweeney reported that this was mutually agreeable to all parties. Upon motion duly made and seconded, it was voted to continue the hearing on the Lexington CATV License Transfer to November 30 , 1992 at rim 8 : 00 p.m. r' f Minutes for the Meeting of November 16, 1992 6 CONSERVATION RESTRICTION -- 47 SOLOMON PIERCE ROAD Upon motion duly made and seconded, it was voted to approve the Conservation Restriction, which has been accepted by the Conservation Commission, over a portion of Lot 60, #47 Solomon Pierce Road, shown as bordering vegetated wetland. 1993 ANNUAL TOWN MEETING Upon motion duly made and seconded, it was voted to call the 1993 Annual Town Meeting for March 1 , 1993 , and to close the Warrant for 1993 Annual Town Meeting on December 30, 1992. EXECUTIVE SESSION MINUTES FOR OCT. 5 AND NOV. 2 . 1992 Upon motion duly made and seconded, it was voted to approve the minutes for the Executive Session held on October 5, 1992. Upon motion duly made and seconded, it was voted 4-0-1 (Mr. Dailey abstained since he did not attend) to approve the minutes for the Executive Session held on November 2 , 1992 . TRAFFIC SAFETY ADVISORY COMMITTEE MEMBER ROBERT TRASK The Board noted with deep regret the death of Robert Trask, 217 Waltham Street, a member of the Traffic Safety Advisory Committee, and agreed that a letter expressing the Board' s appreciation for his many years of service to the Town should be sent to his family. NOMINATIONS FOR THE MINUTE MAN BIKEWAY COMMITTEE '"''a Upon motion duly made and seconded, it was voted to appoint Michael Sacco to serve on the Minute Man Bikeway Committee for a term of one year to expire September 30, 1941 WATER/SEWER RATE REVIEW ( PRELIMINARY) The Board discussed a memorandum from Superintendent of Water/Se- wer William Hadley to the Town Manager, dated November 13 , 1992 . Mr. Hadley' s memo proposed water/sewer rates to support the FY-93 budget of $408.02 for the average residential water/sewer bill, an increase of $91 . 62 or 29%. Mr. White commented that each year, there is a preliminary discussion, such as this, before the formal water and sewer hearing which he hoped can be scheduled for the next Selectmen' s meeting on the 30th of November. Mr. White noted that previously, sewer rates were established based on water consumption without regard to sewer use, and that a recently completed sewer user inventory indicated that only 93% of households and business eligible for sewer service are actually connected and taking advantage of the service. He explained that this proposal would be implemented in two phases, one in the December bill and one in the June bill of 1993 and added that adoption of this recommendation will finally complete the Town' s phasing in of full cost recovery for water and sewer services by the users. He also noted that although Lexington' s rate of $408 .02 appears to be high, it „� was well below the MWRA FY91 average combined rate of $443 .44. Questions from the Board focussed on whether there are different rates for water used in swimming pools - it was noted that there is only one meter per residence; why the Town charges at the same rate for sprinklers; how the projected changes will effect Lexington' s ability to continue to supply water to Bedford through Lexington' s ,-- ,,-- Minutes ,1Minutes for the Meeting of November 16 , 1992 7 oma water piping system; how much of an increase in rates will be required when the financing of the pumping station begins to be included in the budget; and using the S500,000 surplus that historically results from the sale of water to Bedford to lower water/sewer rates. In response to concerns expressed by the Board as to the rapidly rising water/sewer rates, Mr. White said that the clean-up of the Boston Harbor has caused much of the MWRA assessment cost increases. He added there is some hope that the Federal government will be taking another look at providing more financial aid to the state to clean up harbors. Mr. Bigelow Moore, 50 Hancock Street, suggested more conser- vation measures be considered by the Town. Mrs. Smith thanked Mr. Hadley and Mr. Ryan for their excellent presentation. The Board agreed to schedule a Water/Sewer Rates hearing for its next meeting on November 30 , 1992 . STREET LIGHTING Town Manager White reported that, on behalf of the Town, he has signed an agreement with Boston Edison Company setting up a resolution of the dispute between them that is currently before the Department of Public Utilities. The parties have agreed that Boston Edison will request cost information from manufacturers, vendors and distributors on BECo acceptable lamps and accessory products, or for any product identified by Lexington, for review by Lexington or its representa- pm tives, who will study and select those options that it wants to consider. Also included in the agreement were conditions for developing scheduling and procedures for the installation and testing of street lights in Lexington. Mr. White thought it would be some time before any results will be seen in Lexington. E911 UPDATE The Board discussed a letter Mr. White received from Glenn Roach, Executive Director of the Statewide Emergency Telecommunications Board (E 9-1-1 ) dated November 4 , 1992 , in which Mr. Roach reported that E 9-1-1 will be implemented by geographic areas, and that the tenta- tive date for the first conversion is late 1993 , with an anticipated project completion date of mid to late 1995 . The letter also reported that the anticipated municipalities in the Lexington area are: Bedford, Billerica, Lincoln, Waltham, Bel- mont , Newton, Watertown, Weston, Burlington, Winchester, Woburn, Arlington and Concord. Mr. White reported that with the Board' s encouragement, he will conduct a meeting between Thanksgiving and Christmas to work with the municipalities in Lexington' s area to complete the necessary work needed for implementation of E 9-1-1 here. The Board also discussed a memo from Police Sgt. Mark Corr, dated November 13 , 1992 , reporting that Lexington' s Municipal Plan is 95% complete . The point of delay is that New England Telephone does not +a'"' know how it wants to deal with Hanscom Air Force Base, as the address system at the Base is inconsistent with the E 9-1-1 data base format. Minutes for the Meeting of November 16 , 1992 obit BUDGET SCHEDULE AND FINANCIAL FORECAST Mr. White advised the Board and the public of his goal of pre- senting a budget before Christmas. He noted that the review process is open to the public and he hoped that it would join in the review process. Mr. White also said his previously discussed 5 year budget projection using a 3% projected increase appeared to be feasible, including debt service and shared expenses such as health costs. He has been in discussion with School Superintendent Jeffrey Young as to what he foresees will happen with the school budget. Mr. White recommended that a joint meeting of the Board and the School Committee be held as early as possible to begin discussion of School budget concerns early in the budget process. Mr. McSweeney reported he could not support a budget based on a 3% increase and recommended the Town Manager's budget be unchanged from last year. Mr. Dailey noted that residential property taxes are also projected to rise sharply and other expenses are expected to go up, as well . He hoped the School department would keep this in mind as it develops its budget. LEXHAB - LOWELL STREET RD PROPOSAL Mr. Marshall Derby, Chairman of LexHAB, joined the Board for discussion of a proposal from Peter Kelley to bring an RD rezoning proposal to the 1993 Annual Town Meeting for the construction of 75 to ' R 80 condominium 2 bedroom units. The land is located off Lowell Street next to the Middlesex Mall in Burlington. Mr. Derby reported that Mr. Kelley has offered either to give five units to LexHAB for its manage- ment under the Town' s affordable housing program, or to make approxi- mately 15 units available to qualified buyers at affordable income rates to be monitored by LexHAB. He spoke of the monitoring problems of this type of management by LexHAB. Both the Board and Mr. Derby, speaking for LexHAB, agreed that they thought more than 5 units should be given to LexHAB free and clear for its management. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mrs. Smith, Mr. Eddison, Mr. Marshall, Mr. Dailey and Mr. McSweeney, to go into executive session for discussion of matters of land use and litigation, the disclosure of which might adversely af- fect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10: 10 p.m. A true record, Attest 944,4d, j, 61t/L Sara I . Peters pink Executive Clerk SELECTMEN' S MEETING November 30, 1992 A regular meeting of the Board of Selectmen was held on Monday, November 30 , 1992 , in the Selectmen' s Meeting Room, Town Office Building, at 7 : 30 p.m. Chairman Smith, Mr. Marshall , Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr Cohen, Town Counsel ; Mr. White, Town Manager; and Mrs. Peters, Executive Clerk, were present. SCHOOL COMMITTEE/BOARD OF SELECTMEN - BUDGET PLANNING Joining the Board were School Committee Chairman Sheldon Spector; School Committee Members Lois Coit, Albert Zabin, John Oberteuffer; and Dr. Jeffrey Young, Superintendent of Schools. Mrs. Smith observed that the School Committee and the Board of Selectmen share the same goal ; that of providing quality education for all Lexington children. She added that it is the Selectmen' s responsibility to provide the means for funding this education, and characterized tonight' s meeting as a start in the budgeting process where problem budget areas could be discussed. Mr. White reported that he has been meeting on a regular basis with Dr. Young to discuss school appropriation needs for FY94 . He reported there will be approximately $1 .8 million or 3% additional P PP Y appropriating capacity for FY94 . He noted that the costs of providing health insurance for employees continues to rise and that if all education costs were directly allocated and a comparison were made of FY93 appropriated to FY94 projected, it would be discovered that school appropriation demands exceed expected revenue demands for FY94 . He hoped this would be the focus of tonight' s discussion. Dr. Young explained some of the Department' s constraints, and said that he thought it would be impossible to meet the Board' s goal of limiting the FY94 budget increase to 3%, given the direc- tion he has received from the School Committee for the preparation of the School Department budget. Dr. Young added that preparation of the budget will be based on several factors including : maintaining the existing quality of the schools and reasonable class sizes; focussing on the needs of all children, with equitable educational opportunities for all ; no new innovative programs; no new fee programs ; investment in staff for professional development; budgeting accurately for the needs of special education students, which has not been done in the past; maintaining a comprehensive High School ; the fact that student enrollment is increasing ; and awaiting the results of collective bargaining with the unions . He added that the budget would exceed the 3% limit even without factoring in the projected rise in student enrollment. Dr. Young also said that this rise in student enrollment may require the reopening of Hasting School in 1995 , when it is pro- jected that there will be a shortage of about 12 classrooms. He asked for understanding and support from the Selectmen in the planning and implementation of this increase in student enrollment , Minutes for the Meeting of November 30 , 1992 2 and said that he will make a formal presentation of his budget in about two weeks . Mr. Dailey referred to Town Meetings' s concern that the Selectmen and the School Department go to Town Meeting with one budget , and asked for a quicker resolution of budget problems in FY94 then occurred last year, adding that with a 13% tax increase this year, he hoped there would be no need for another override. He suggested a new process where the resolution of the two biggest problems , a lessening amount of State Aid available, and the increase in health care costs, should be borne equally by both the Town and the Schools. He also suggested that where similar con- tracts, such as the Custodians contracts, are due to be negotiated in both Town government and the Schools, negotiations be conducted together. Some comments from members of the School Committee were: that it may not be possible to maintain services and hold budget in- creases to 3%; that they liked Mr. Daily' s recommendations for coming up with a new budget making process ; and that the Board and the School Committee must work together since they represent different constituents of the Town, which must come to agreement ultimately on the budget. Mr. Mc Sweeney was glad to hear that Mr. White and Dr. Young would be working together on the preparation of a FY94 budget. He hoped funds could be saved by the elimination of duplication of loft work, and that all would be concerned about the inability of senior citizens and the unemployed to pay increasingly higher taxes. He added that he hoped all residents that wished to stay in Lexington would be able to do so. Mr. Marshall said it would be very difficult to maintain quality in all parts of Town government, and asked what would be sacrificed. He added that he would like to see all agree on a balanced budget early before Town Meeting . Mr. Eddison added he would like to see a leaner school budget . School Committee Chairman Sheldon Spector said the School Committee is awaiting the formal budget presentation from School Superintendent Young. Mrs. Smith thanked the School Committee and the Superintendent for joining the Board for a most worthwhile meeting this early in the budgeting process, and asked them to keep in touch. CONTINUED PUBLIC HEARING: TRANSFER OF THE LEXINGTON CATV LICENSE Mrs. Smith opened the Public Hearing that had been continued from November 16 , and asked CATV Chairman Julian Bussgang for his comments on the transfer document before the Board. Mr. Bussgang, representing the Committee, several of whom were in the audience , reported that the Committee has reviewed and approved the final Transfer of Control document now before the Board. He presented two copies signed by Cablevision representa- tives which are ready to be endorsed by the Board. He added that 'mi Jay Sommers, Sheila Mahony and Penny Contos representing Cablevi- sion were present if the board had questions . Mr. Eddison noted that the Town has had problems in the past with the cable company' s tree pruning methods in connection with the location of wires, and asked that Cablevision agree to furnish r B Minutes for the Meeting of November 30 , 1992 3 Aim the Board with the company' s statement of policy on its pruning of trees, similar to ones received from Boston Edison and New England Telephone . The Company agreed to this request. Upon motion duly made and seconded, it was voted to approve the request for the transfer of control of the Town' s CATV License. Mr. Dailey asked that the Town recognize the efforts and long hours spent in review and negotiation by the Town' s Cable TV Advisory Committee and the cooperation that was received from Cablevision in reaching a resolution of long standing open ques- tions , which will result in better television service for the Town. Mrs. Smith thanked Mr. Dailey for reminding the Board of these efforts, and on behalf of the Board, thanked the Committee and Cablevision for their hard work spent in reaching this agreement. PUBLIC MEETING: WATER/SEWER RATE HEARING Mrs . Smith reported that two weeks ago the Board began its deliberations on the setting of Water/Sewer rates, and that it was hoped that this could be accomplished tonight. Mr. White commented that in the past when setting water/sewer rates , the incremental block rate system was set up to: 1 ) encourage water conservation by users; 2 ) require larger users of the service to pay a larger share of the water bill , and 3 ) to buffer the increase of the average water/sewer consumer. Mr. White presented for the Board' s review five year water/ sewer forecast projections based on MWRA available figures , which will permit the Town to make general assumptions on its operating budget expenses. Mr. White added that for the first time sewer rates will be based on actual users of the sewer system, rather than being based on all users of water service , some of whom do not use the sewer system. Overall , Mr. White reported that the average water./sewer bill will increase by $91 . 62 or 29%, and he recommended that the water and sewer rate increases be implemented in two phases; one reflect- ed in the December bill and another in June of 1993 , to minimize the total impact in FY93 . He added that the primary increases in rates have been caused by increases in MWRA water and sewer rates; and that over the past five years MWRA assessments have increased by 177%, while the average Lexington water/sewer bill has increased by 58%. He also reported that water consumption by the average Lexington user is down 19%. Mr. White concluded by saying that 74% of the sewer budget and 38% of the water budget is attributable to MWRA charges , and that the Town has done all it can to minimize the cost of services that it can not directly control . Mr. Eddison had questions about what charges are being made to institutional users such as Hanscom Field and for supplying water to the Town of Bedford, and was told the rates were consistent with existing agreements to provide water. Mr. White discussed the study to be done by Camp, Dresser & McKee which would determine whether or not the hydrology capacity exists to provide for Bed- ford' s water supply, and said that the study is expected to be com- pleted in the next couple of weeks. Once this is received a realistic rate will be set for Bedford. Mr. Eddison expressed Minutes for the Meeting of November 30 , 1992 4 concern about the possibility of the Bikeway being torn up if an agreement is not reached by the two towns. Mr. McSweeney had questions about indirect expenses such as insurance, processing bills for the collection of revenue. He also asked about financial aspects of stabilizing the water rates . Mrs. Smith reported that Senator Havern has introduced two bills in the State Legislature, which would require that the State pay 50 % of the cost of cleaning Boston Harbor, instead of requir- ing this expense to be borne by the MWRA cities and towns . She added that both the federal and state government are aware of the unfairness of this burden. Joel Adler, Village Circle, had questions about the practice of private septic tank pumpers, some from out of town, being permitted to dispose of tank contents into the Town' s sewer system at no cost . He asked why the Bow Street site was designated for such disposal . Mr. Hadley outlined what the requirements for an approved disposal site, and noted that the site is locked except for the hours of 7 : 00 a.m. to 3 : 30 p.m. The Board agreed there should be further discussion at its meeting on December 14 . Mr. Marshall thought that those living on sewered streets who continue to use septic systems and receive abatements for sewer bills should not receive these abatements. Mr. Dailey noted that other towns charge a fee for dumping septage in their town and thought Lexington should also. Mrs. Smith declared the hearing closed. Mr. Dailey commented that he would prefer to adopt water/sewer rates for the first six months of the year only. Upon motion duly made and seconded, it was voted to adopt water/sewer rates for the first six months of the year, as proposed in the Town Water and Sewer Department recommendations. Mrs. Smith thanked Mr. Hadley, Mr. Spiers and Mr. Ryan for all the work they have done in preparing this information for the Board. REPORT FROM THE METROPOLITAN STATE HOSPITAL LAND TASK FORCE Mr. McSweeney reported on the recommendations of the Lexington Metropolitan State Hospital Land Task Force for the use of the former Metropolitan State Hospital site. The Task Force recommended that the site be treated as a whole, and were opposed to the division of the site according to municipal boundaries. It also agreed the site must be environmen- tally clean prior to the start of any development or site improve- ments, and must be developed and/or used in compliance with all applicable laws and regulations for environmental protection. The Lexington Task Force recommended the following uses for further study with the funds awarded to the three communities, Lexington, Belmont and Waltham: 1 ) preserve wetlands and surrounding open spaces intact as conservation land or as an ecological reserve open to the O` public, and encourage the MDC to submit a proposal ; 2 ) provide mixed ownership and rental housing for mixed income households with no age restrictions; include community residences for the developmentally disabled and the mentally ill ; and provide day care facilities for Minutes for the Meeting of November 30 , 1992 5 ono both elderly and children; and 3 ) consider private/public or educational uses. Mrs. Smith suggested that agricultural educational uses be included, perhaps talking to the University of Massachusetts for their recommendations . Mr. Marshall suggested including low income housing in the housing recommendations. Upon motion duly made and seconded, it was voted to approve and support the Task Force ' s recommendations for use of the site. LEXINGTON CENTER COMMITTEE - RESIGNATION/APPOINTMENT The Board reviewed a memo from David Wells, Chairman of the Lexington Center Committee dated November 9 , 1992 , announcing the resignation of Margaret Read, and recommending the approval of Molly H. Nye for membership on the Committee. Upon motion duly made and seconded, it was voted to accept the resignation of Margaret Read, and to appoint Molly H. Nye as a member of the Lexington Center Committee. LEXHAB -- COMMITTEE REAPPOINTMENTS The Board reviewed a letter from Marshall Derby, Chairman of LexHAB requesting the reappointment of Marshall Derby, Marian Reilly and Donald Wilson to the LexHAB Board for three year terms expiring December 5 , 1995 . Pim Upon motion made and seconded, it was voted to reappoint Mar- shall Derby, Marian Reilly and Donald Wilson to serve on the LexHAB Board for three year terms expiring December 5 , 1995 . MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the meetings of November 2 , and 16, 1992 . EXECUTIVE SESSION MINUTES Upon motion duly made and seconded, it was voted to approve the minutes for the Executive Session on November 16, 1992 . TRAFFIC ITEM - YORK STREET, NANCY F. BURKE Upon motion duly made and seconded, it was voted to refer the following item to the Traffic Safety Advisory Committee for review and recommendation: Burke request for a hidden driveway sign for the driveway at 24 York Street. LIQUOR SERVICE EXTENSIONS -- SHERATON TARA LEXINGTON INN The Board discussed a request from the Sheraton Tara Lexington Inn for extension of liquor service for 16 holiday parties until 12 : 30 p.m. and New Years Eve until 1 :O0 p.m. Upon motion duly made and seconded, it was voted not to grant the extension of service until 12 : 30 a.m. for the Holiday Parties , '"` and to grant an extension of liquor service until 1 : 00 a.m. for New Years Eve. Upon motion duly made and seconded, it was voted to authorize the Town Manager to grant any other requests for extension of liquor service to 1 : O0 a.m. on New Year' s Eve. } .j t i Minutes for the Meeting of November 30, 1992 6 CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve commitment of the following charges: Commitment of Water Charges - Nov. 1992 $117 ,020. 99 (cycle 9 bills ) Commitment of Street Opening Permits $1 ,827 . 50 October 30, 1992 APPOINTMENT OF SPECIAL AD HOC COMMITTEE - EMPLOYEE BENEFITS 1995 The Board discussed a memorandum prepared at its request for the formation of a Special Ad Hoc Advisory Committee to Study and Make Recommendations to Change the Employee Benefits Offered to all Town and School Employees. It would serve in an advisory capacity to the Board of Selectmen and the Town Manager, and consist of 18 members: one member of the Board of Selectmen, one member of the School committee, one member of the Personnel Advisory Board, the Town Manager, the Assistant Town Manager, the Revenue Officer, the School Superintendent, and the presidents of the seven collective bargaining units within the Town. In addition, the Town Manager would appoint two citizens and two representatives from the ranks of the non-union employees, preferably one technical and one clerical employee. Its charge would be to research the issue of employee benefits and propose to the Board of Selectmen and the Town Manager a cost effectivecomprehensive com hensive em to ee benefit program. Recommendations P y from the Committee should include but not be limited to an examina- tion of health insurance benefits, earned time, and short and long- term disability. Upon motion duly made and seconded, it was voted to approve the formation of such a committee and to direct the Town Manager to schedule its first meeting sometime early in January. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mrs. Smith, Mr. Eddison, Mr. Marshall , Mr. Dailey and Mr. McSweeney, to go into executive session for discussion of matters of litigation, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10 : 13 p.m. A true record, Attest 44,44f., 6/L Sara I . Peters Executive Clerk