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HomeMy WebLinkAbout1991-01-BOS-min7 SELECTMEN'S MEETING January 7, 1991 A regular meeting of the Board of Selectmen was held on Monday, January 7, 1991, in the Selectmen's Meeting Room, Town Office Building, at 7:39 p.m. Chairman Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr. White, Town Manager; Mr. Cohen, Town Counsel; Ms. Radway, Asst. Town Manager; Mrs. Snow, Executive Clerk, were present. '111 ASTRE ISIbi PUBLIC- HFARINGS INMENT 1Q.-- 1114116 2 .• < . Mrs. Smith opened a Puhlis Hearing an the intent of the Selectmen as voted on Novefber 26', 1990, to layout f ive R : subdivision streets. Francis Fields, Town Engineer, reviewed the layouts of each street, as follows. Northgate Circle, North Street Development, 261'+ to the end. Farm Road, Busa Farms, 501' from Lillian Road to the end. Carriage Road (extension), Carriage Drive, 423'+ from the existing Town layout to the end. John Benson Road, Carriage Drive, 853'+ from winter Street to Carriage Drive McKeever Drive, Carcia Woods, 341'+ from Grove Street to the end. Mr. Fields noted the recommendation of the Planning Board that all streets listed be accepted as public ways at the 1991 Annual Town Meeting. All surety held by the Town to ensure their completion has been released. No abuttors were present, Mrs. Smith noted that the Selectmen will vote in their intent to layout the streets at their January 23rd meeting. There being no questions or comments from Board members or the audience, the hearing was declared closed. CLASS I LICENSE, N. E. TRANSIT SALES The Board reviewed the application of George C. Logan, President of New England Transit Sales, for Class I License to operate a dealership for the sale of new and used school buses in Lexington. Mrs. Smith noted the Special Permit on the proposal, issued by the Board of Appeals on November 8, 1990, and the condition added to the permit designating that the bus be parked only on the commercial portion of the lot. There were no questions or comments from Board members or the audience and the applicant, Mr. Logan, was not present at the meeting. Upon motion duly made and seconded, it was voted to approve the application for Class I License of George C. Logan, New England Transit, Inc., President, to allow the operation of a new and used school bus dealership at 238 Bedford Street, Lexington. Approval of the license is subject to the condition that the display bus associated with the business must be parked only in the CS zoned portion of the lot. r i .,r \4T\ T Upon motion duly made and seconded, it was voted to approve the minutes of Selectmen's Meetings on December 3, and December 17, 1990, as presented, Mr. Dailey abstained from voting on the December 17. minutes because of his absence from that meeting. CONSENT AGENDA RENEWAL AUTO ENGINEERING CLASS I LICENSE Upon motion duly made and seconded, it was voted to approve the application of Auto Engineering Ltd. Partnership, 436 Marrett Road, for renewal of Class I License for the ensuing year. TRAFFIC ITEM Upon motion duly made and seconded, it was voted to refer the request of Robert Cullen for installation of STOP signs at the intersection of Albemarle and Hillcrest Avenues to the Traffic Safety Advi Committee for review and recommendation. US OF BATTLE GREEN, PEACE _.__..% G I L Upon motion duly made and seconded, it was voted to rat i f 7- the poll vote on December 27, 1990, to approv the request of Lexington Coalition for Peace in the Persian Gulf for use of the Battle Green for a peace vigil on January _1 , 1.991. at 0:00 p.m. COMMITMENT OF CHARGES Upon motion duly made and seconded, it was voted to approve the Commitment of the following charges; Street Opening Permit Fees 150.00 Town wide Water Charges, January S 1 3 049 , 64 5.13 Town wide :Sewer Charges, January 1 RENEWAL, COMMON CARRIER LICEN Upon motion duly made and seconded, it was voted to approve the application for renewal of Common Carrier License of A Yankee Line, Inc., 370 W. First St., south Boston, to operate from the Lincoln/ Lexington line to the Lexington /Wa.ltham line, on a route to be specified on the license. AMBULANCE RETMBURSEMENT ', White reported that �iedicare will no longer :.gay separate bills from both the Town and the ALS Consortium fir ambulance and life support services. As a result the Consortium has not received any Medicare payments since May, 1990 which represents a large loss to .ALS . To correct the problem, only one bill must be submitted to Medicare, including both Town and ALS services. The Consortium has negotiated th the 10-- member towns and LDroposes submitting combined bills for - their services and the Town's. Fire Chief Ber has recommended that the 'town enter this acrreement with ALS, . -:hick he feels will be to the Town's financial he ne f i t . 7 Selectmen's Meeting -3- January 7, 1991 The Selectmen authorized the Town Manager to proceed with entering into the agreement for the billing change for ambulance services. PUBLIC HEARING GASOLINE STORAGE LICENSE 450 BEDFORD STREET The Chairman opened a Public Hearing on the application of Steven Colangelo on behalf of the 450 Bedford Street Trust, for permission to store gasoline in automobile gas tanks in a parking garage at 450 Bedford Street. Mr. Colangelo, who was present, had no remarks to offer. Mrs . Smith noted the recommendations for safety measures of the Conservation Administrator, Marilyn Nordby, and the Director of Public Health, George Smith, which it was agreed, should be made conditions of approval of the license. Mr. Colangelo had no objections to the conditions. There being no comments from the Board or audience, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the application of Steven Colangelo, Lexington Management Inc., on behalf of the 450 Bedford Street Trust, for permission and license to store gasoline in automobile gasoline tanks of a maximum of 50 vehicles in the parking garage at 450 Bedford Street. Approval of the license was subject to the following conditions: • Drains in the parking area should be equipped with sump pumps and oil and gasoline traps and should be inspected and cleaned on a semi -- annual basis or more often, if necessary. • A contingency plan for the site must be developed that will provide for incident response in the event of a spill or leak, should any such event occur. This plan is to be filed with the Board of Selectmen, with copies to the Health Department, Fire Department and Conservation Commission. EXECUTIVE SESSION LITIGATION Members of the Cable TV and Communications Advisory Committee met with the Board for discussion of matters of potential litigation. Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote: Mrs. Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, the disclosure of which might adversely affect the interests of the Town and with the intent to resume open session. At 5:25 p.m., it was voted to resume open session. FY92 BUDGET OVERVIEW Members of the Appropriation and Capital Expenditures Committees were present for the Town Manager's Overview of the FY92 Budget. � Y -4- low Mrs. Smith commented on the highly professional document which had been prepared and thanked the Town Manager and his staff for the enhancement of the FY92 budget process and for making the review task easier with its improved format. Mr. white stated his intent to highlight critical areas in the budget for expenditures of $65,512,205 balanced by receipts totalling $22,190,917 and an estimated tax levy of $43,321,288. He noted that estimating the FY92 tax bill for the median valued residence is difficult, because real property values to be reassessed in March 1991 will change. He reported that the owner of a $225,500 median valued home will pay real estate taxes of $2,553 in FY91 and will pay $57. for in FY92, a 2.29 increase if the Manager's proposed budget is adopted. He added that a residential tax rate of $11.32 and a commercial rate of $22.75 would be needed to support the budget. Mr. white spoke briefly about the program budget format, introduced during the FY90 budget process, which he felt had been improved each year since then. He noted the difficulties of preparing the budget this year, more than ever because of state, federal and world --wide uncertainties, because the views of the new Governor on dealing with municipalities is unknown at this time and because of the unsettled condition of banks. He proposed that all capital activities funded through the tax levy be either suspended or delayed, that three Town '�■�"' positions be eliminated, that overtime be level funded, and that the proposal to change to sodium vapor street lighting be seriously considered. Budget goals were reviewed, with the primary goal being maintenance of essential services within the statutory limits of Proposition 2 1/2. This has been accomplished by significant reduction of the Capital budget and reduction of every budget with any flexibility. The Manager noted a decrease in local revenue generated from investments, motor vehicle excise taxes, fines and other departmental receipts, which has restricted revenue growth in FY92. Flip Charts showing figures on "Revenue Comparison" FY91 and FY92 relative to "Specific Revenue Comparisons other Than Real Estate", "Free Cash"; "Charges", Operat Budget and Article 5 Program Comparison"; "Proposed Expenditure Comparison without Enterprise & Exempt Dept"; "Certified Free Cash" from 1/l/87 to 7/1/90; and "Operating Budget Detail, FY91" with percentages of changes for FY92, were reviewed. Mr. white invited questions on his proposal from the Board and added that as dim as the picture appears, he felt that his budget represented the best compromise possible. He advised that if any unexpected revenue should be received, it should go to the Reserve Fund, not for Capital projects. Discussion continued on the effects of the suspension or .moo delay of capital projects. Mr. McSweeney questioned the justification of funding LExPRESS and felt that that money would be better spent in implementing projects being postponed. I q I. � Selectmen's Meeting -5-- January I, 1991 There were no questions or comments from the audience. Mrs. Smith again thanked the Town Manager for his efforts and informed those present that the Board's budget review would continue through the month of January on Monday and Wednesday evenings. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - o by roll call vote: Mrs. Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, the disclosure of which might adversely affect the interests of the Town, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:00 v.m. A true record, Attest: Marion H. Snow Executive Clerk go SELECTMEN'S MEETING January 14, 1991 A regular meeting of the Board of Selectmen was held on Monday, January 14, 1991, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. chairman Smith, Mr. Marshall, Mir. Eddison, Mr. Dailey, Mr. McSweeney, Mr. White, Town Manager; Mr. Cohen, Town Counsel; Ms. Radway, Assistant Town Manager;;: Snow, Executive clerk # ,%;4*re present PA MC C Members of the Lexington center committee and Design Advisory committee were in attendance to inform the Selectmen of the status of proposal to install park benches in Lexington Center and to request the Board's approval of the project. A plan, showing the locations for the benches and a brochure illustrating the design chosen, "London Teak Garden Bench was reviewed by David Wells and John Frey, who explained that the wood used in the manufacturing of the benches is farm grown, not rain forest grown teak. A goal of a total of 16 benches, placed in clusters has been decided upon, with one trash barrel per each four benches. Mr. Wells noted that it is hoped that sufficient funds will be raised to pay for 14 of the 18 benches at $785.00 each, which would include maintenance anchors and trash barrels. A fund raising policy is now being developed by members of the L.C.C. which will be flexible as to amount so as to include all interested residents. The two remaining benches will be funded by monies contributed in honor of Margery Battin and Robert Hutchinson. Mr. Wells added that the heavy duty benches proposed are about as vandal proof as possible and have withstood several years use in Cambridge, where they can be viewed. Upon motion duly made and seconded, it was voted to approve the installation of park benches as proposed. The work will be done by the Dept. of Public works under the guidance of the Lexington Center committee and the Design Advisory committee. STREET LIGHTING Mrs. Smith referred to the Selectmen's discussion on December 3, of the Town Manager's proposal for conversion of incandescent street lights to High Pressure Sodium vapor lights, which would save approximately $80,000 a year in energy costs. Since that step would be an important one, the Selectmen's Lighting Options Committee had been asked to participate in the decision making process. Letters in opposition to the proposal, or requesting that alternatives be sought, had been received from the South Lexington Association, Precinct 8 Residents Association, Historic Districts Commission, Planning Board, East Lexington community Association, Me riam Hill Association, Countryside Area Neighborhood Association were noted. 2 - Mrs. Smith asked that, in the interest of tune, these letters not be read aloud at the meeting. Recommendations had also been received from the Lighting options Committee, for a buy -out of the system and the Design Advisory Committee, listing alternatives to HP Sodium Vapor lights and other issues to be considered. The Chairman spoke of the difficulties of dealing with the decision on the issue and weighing aesthetics and appearance against serious financial- conditions. Since the Manager's budget, as proposed, has no flexibility and counts on the $80,000 savings, a decision against. sodium lights would mean the elimination of an essential. service. Mr. White referred to the significant amount of information on alternate proposals produced by the Lighting Committee which he felt, in deference to the Committee, should be heard. Don Olson reviewed the report of the D.A.C. which stressed that all issues, in addition to cost savings, must be addressed: quality of life; safety and health; and property values. The reported listed alternatives to be considered; updating of the lighting master plan; fewer street lights; fewer street lights new technologies; and correction of the color distortion of HP. sodium vapor fixtures. Mr. Olson acknowledged the Manager's difficulties in presenting a balanced budget but felt that savings can be achieved by pursuing by other means. He asked for the opportunity for dialogue and invited inquiries to help in the assessment of alternatives. Mr. 'White spoke of the experiences of other communities and explained difficulties encountered in the buy -out process. He saw the process as a long -term issue, whereas the savings from conversion to sodium would be immediate. The Manager reviewed Boston Edison 's terms of buy --out and noted that ownership of the poles if the system is acquired by the Town, is in question. He felt that more and better service f rnm t hp Rvgt.pm will h by rt=__v i dF%nt_ c if it- iv. hP i ncr maintained by the Town and noted the loss of tax revenue. The financial picture of the Town, which showed no improvement in the foreseeable future, was recapped and the constraints to be faced in FY92 and 93 projected. Mr. White saw it as necessary to capture whatever savings are available now, with the buy -out proposal to be considered in the future. Mrs. Smith listed the suspensions and delays in capital Town /School projects because of the grim financial picture which the Manager has forecast to deteriorate even more seriously. She stated that there is no money for a buy -out or for the engaging of a lighting consultant at this time. Mr. White was asked to schedule a meeting for conference with key people as soon as possible for further discussion of the issues involved. A public meeting for continuance of input from citizens and boards will be arranged shortly after that. Mr. Marshall left the meeting at this time. FS� Selectmen's Meeting -3- January 14, 1991 REPRESENTATIVE DORAN Mrs. Smith welcomed Representative Doran to the meeting for an update on activities at the State House. Mr. Doran reported that Governor weld will submit his first round of budget cuts on January 25, which will be the basis for the submission of his FY92 budget in February. He noted that there are mixed signals being sent out on the Local Aid issue. He forecast sweeping reforms by the Governor, but saw no significant savings resulting at this point, so close to the end of the fiscal year . Representative Doran was pessimistic about the financial picture, with no relief in sight and noted that the FY92 budget will be most difficult because of past choices made by the foremr Governor which must be taken into account. He supported Questio 5 on the November 2.8 State warrant in concept but said it cannot be implemented because of lack of funds. The Jet Fuel bill which proposes sharing by Hanscom Field Towns of jet fuel taxes has been refiled and will be presented to the new Committee of Transportation. Representative Doran will continue to support the bill and will push for its approval by the Committee. Rep. Doran spoke of efforts by all Legislators to gain more revenue for the State in working with business groups and o rg ani zat ions but said that because federal and world s ituat ions are such strong forces, their success is very limited. In response to Mrs. Smith's question about unforeseen financial demand on the Town by the State, Mr. Doran said that there is always that potential but felt that the trend seems to be in the opposite direction. He noted that State mandates may be reassed.and adjusted as a form of indirect Local Aid. Regarding any changes in the formula for distribution of Local Aid which might benefit Lexington, Mr. Doran was not optimistic and noted increasing bias against well -run, well - managed Towns in that regard. He reported that legislation has been filed to amend Proposition 2 1/2 to allow taxation over that amount and that a previous poll of Legislators had shown a tentative majority in favor. He felt that support would be even more tentative at this point. Mrs. Smith thanked Mr. Doran for his appearance that evening and for his unflagging efforts on behalf of the Town. BONDING STRATEGY Robert Ebersole, Revenue Officer, John Ryan, Comptroller and Clark Rowell of the Shawmut Bank were present to explain strategy for bonding of outstanding debt on the Pine Meadows purchase; Water and Sewer; and School Improvements, which now must be bonded on a permanent basis. Borrowing bids on the BANS will be Opened on January 15, for a termporary bond issueance on January 25 1991. Full and permanent financing w i l l be complete i n May, 1991. The overlapping debt isuance will allow for increased interest income. YJ -4- - VT NTT T'rL"Q Upon motion duly made and seconded, it was voted to approve, as presented, the minutes of the Selectmen's M eeting In Executive Session on December 17, 1990, with Mr. Dailey abstaining because of his absence from the meeting, and the minutes of the Selectmen's Meeting on January 7, 19910 CONSENT AGENDA C'")MMON CARRIER LICENSE Upon motion duly made and seconded, it was voted to approve the application of Richard J. Illingworth d /b /a Airport Transportation Service, for Common Carrier License, to expire on December 31, 1991. TRAFFIC ITEM Upon mot ion duly made and seconded, it was voted to refer the request of Diane Johnson, 1475 Mass. Avenue, for parking restriction on Mass. :avenue at the driveway to the Muzzey Condominiums, to the Traffic Safety Advisory Committee for review and recommendation. COMMITMENT Upon motion duly- made and seconded, it was ;-oted to approve the Commitment of Cycle 9 January Water Charges in the amount of $81,230.74. "no LEXHAB APPOINTMENT Upon motion duly made and seconded, it was z-oted to appoint Gerald W.. Howell, 43 woodland Road, to the Lexington Housing _assistance Board for a term of office to expire on December 5, X993. ONE DAY LIQUOR LTCENSE ARMENIAN SISTERS Upon motion duly made and seconded, it was -%.oted to approve the application of the Armenian Sisters Academy for One Day Liquor License on January 19, 1991, for a fund raising dinner dance from 6:00 p.m. to 12:00 Midnight, rather than to 1:00 a.m., as requested. BUDGET REVIEWS POLICE DEPARTMENT Mr, white reviewed the FY92 budget requests of the Police Department, covering Police Administration, Patrol and Enforcement, Parking Meter and Investigation and Prevention, totalling $2,770,000. Mr. white is recommending $2,730,802, representing Cuts in each of those areas. Chief Paul Furdon displayed a 1989/1990 Crime Analysis graph for Lexington, and a "Crime Comparison, New England - Lexington ", which showed significant increases in serious crime and larceny. � The Chief noted the correlation between stressful economic times and a rise in larceny and other serious crimes. Selectmen's Meeting -5- January 14, 1991 Staffing of the Department was outlined, with reports on the Cadet Program, Auxiliary Force activities and responsibilities, whose assistance is of great help to the regular Force, now down by one plus two new vacancies. There are now five women and two members of minority races on the Force. Chief Furdon reviewed the goals of the Department for 1991, stating that the main goal will be preventing crime and disorder and enhancing the quality of life ' in Lexington, with ongoing efforts toward c r ime re t d ty � :ren ion an safe th:. D . A. R E . rogxaa, Juvenile services ' ': _ 4 control. of vandalises = 'eduction of pedestrian end other O r ' vehicle acc idents o . dot al isation of its record" aystowt modification of the building and equipment to bring headquarters in compliance with 1009 of applicable accreditation standards. The present training programs, with introduction of new programs, will continue and good will and job satisfaction among all personnel will be promoted in an effort to decrease Formal Grievances. Mrs. Smith and Board members thanked Chief Furdon for his presentation and expressed their appreciation for his fine work on behalf of the Town* ••• BUDGET REVIEW FIRE DEPARTMENT Mr. White reported that Personnel expenses equal 94% of the budget of the Fire Department and that as yet, there is no collective bargaining agreement with the Fire Fighters. He has tentatively allocated 3% for this purpose. He has recommended a decrease to $2,568,778 on the Fire Chief's request for - $2,557,878. Staffing includes 40 Firefighters, which is four less than the authorized 44. Chief Bergeron reported on achievement of goals set in FY91: upgrading of breathing masks; purchase of fire retardant pants; increased training program; Firefighters health and fitness program; Employee Assistance Program; and the establishment of stress debriefing teams. He noted the Departments provision for 59 years of emergency medical services and that the second ambulance, acquired last year is fully staffed and is of great benefit to the E.M.T.s as well as the public. Per capita cost charts were reviewed, which showed Lexington despite the excellent service provided, to be among the lowest in comparable communities. The Chief asked the Board's approval of his plans for a public fund drive to allow the purchase of defibrillators. He seeks to buy two such machines for $13,000, which would include instructional costs. Upon motion duly made and seconded, it was voted to create a Special Selectmen's Gift Account for a fund to be established specifically for the purchase of heart defibrillator machines. Chief Bergeron noted an Article for the 1991 Town Meeting in which he proposes acceptance of MGL CH148 s 261, which would allow a requirement for installation of sprinklers in all new - 6 - VON multi- family dwellings of more than four units. The Chief was thanked for the excellent report on the Fire operations and for his fine administration of the Department. BUDGET REVIEW INSURANCE Deborah Radway, Assistant Town Manager, presented the proposed Insurance Budget, including Health Insurance, Workers Compensation, and federally mandated social security payments /Medicare . Mr. White noted that the budget had increased by over 15%, and now totals $4,620,768 including expenses. Ms. Radway described the 12 categories covered, increased over FY91 by + $600,000 with 949 of the increase due to higher health insurance premiums. She reported on the benefits in cost savings because of the town's alliance with 16 other communities in the West Suburban Health Group, which has, in the first year, saved approximately $40 in administrative health fees. She spoke of potential savings to be realized if, in the future, the Town could charge employees with 25% of health insurance premiums, and /or eliminate Blue Cross coverage and enroll all employees in HMOs. Mrs. Smith expressed the appreciation of the Board to Ids. Radway and to the Insurance Advisory Group for their work on employee benef its. OTHER BUDGET ITEMS No questions were raised on the remaining budget proposals listed for review that evening: Selectmen's Office Selectmen -- Elections Accounts Misc. Committees & Boards Town Clerk's Office Town Clerk - Elections Board of Appeals Building /Inspection Planning Board Town Report Committee Town Manager's Office Town Manager's Jurisdictional Accounts TOWN MANAGER APPOINTMENT ASSESSORS Upon motion duly made and seconded, it was voted to approve the appointment by the Town Manager of Sarah Robinson, 66 Liberty Avenue to the Board, to fill the unexpired term of Barclay Hays, EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote: Mrs. Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, the disclosure of which could adversely affect the on" interests of the Town, and with no intent to resume open session. Selectmen's Meeting -7- January 14, 1991 Upon motion duly made and seconded, it was voted to adjourn at 11:35 p.m. A true record, Attest. r Marion H. snow Executive clerk N . b SELECTMEN'S MEETING I January 18, 1991 A regular meting of the Board of Selectmen was held on Wednesday, January 10, 1991, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Smith, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr. white, Town Manager; Ms. Radway, Assistant Town Manager, Mrs. Snow, Executive Clerk, were present. The meeting was called to order at 7:30 p.m.. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mrs. Smith, llr. Marshall,,Mr, Eddison, Mr. Dailey, Mr. McSweeney, to go' into Executive Session for discussion of acquisition o_f property, the disclosure of which might adversely affect the interests of the Town, with the intent to resume open session at the close of the discussion. Open session was resumed at 8:32 p.m. PINE MEADOWS TEMPORARY BOND Upon motion duly made and seconded, it was voted to approve the sale of a $1,500,000 Land Acquisition Temporary Bond of the town dated January 25, 1991, payable August 1, 1991, at par and accrued interest plus the premium indicated, as follows: Number Denomination Interest Rate Premium Purchases 1 $1 4.85% $8.00 BayBank Harvard Trust i + Further Voted: that the provisions of G.L. c . 44 , ss23 to 24A, 26 and 27 shall not apply to this issue and it is hereby confirmed that the Treasurer has solicited proposals for the temporary bond from at least three financial institutions. Further Voted: to confirm the consent dated January 15, 1991 to the certifying bank bidding for the Temporary Band. WATER & SEWER - SCHOOL IMPRC]_VE B . A . N . S Upon motion duly made and seconded, it was voted to approve the sale of a $3,676,000 Bond Anticipation Note of the town dated January 25, 1991, payable August 1, 1991, at par and accrued interest (plus the premium indicated) as follows! Numbers Denomination Interest Rate Premium Purchaser 1 $3,576,000. 4.85% $19.00 BayBank`Harvard Trust Further Voted: that the provisions of G.L. c. 44, ss23 to 24A, 26 and 27 shall not apply to this note issue and it is hereby confirmed that the Treasurer has zil i cited proposals for the note from at least three financial inst i tut ions . Further Voted: to confirm the consent dated January 15, 1991 to the certifying bank bidding for the note. PEACE VIGIL-, BATTLEGREEN Upon motion duly made and seconded, it was voted to approve the request of the Lexington Coalition for Peace in the Persian r p l rrN -Tulf for permission to hold Peace Vigils on z he P;attle green on + fo1lo�� ing Sundays, from 12 : 00 Noon to i : 30 p .m January 20, 1991 January 27, 19 91 February 3, 1991 February 1.1 1991 B UDGET REVIEWS FItiANCIAL OPERATIONS Mr. White reviewed the budget proposals of the - Comptroller, Treasurer /Tax Collector, Assessor, and Date Processing operations. He noted that the FY92 budget fund two less staff positions in the Comptroller's office and one and one half positions less in both the Treasurer's and Assessor's office. John Ryan, Comptroller, reviewed line items in his expense budget request, noting that printing and postage constitute the two major items. An increase from $15 1,555 to $216,455 i s proposed. Mr. Ryan outlined the functions of the Data Processing operation w hich covers the mainframe computer s used for financial operations and for billings by the Water, Sewer and Recreation enterprise ' programs . A total of $39, increased from $38,000 in FY91) is requested and has been recommended for Data Processing. Other factors in the financial budget, proposal included Contributory Retirement, approximately level funded at 1 429,'37 1 Non- contributory Retirement ; level funded at $191,000; and Board of Retirement Expenses, $515,000; were - reviewed. - Mr. Ryan thanked Harald Scheid, Assessor, for his accomplishment in conversion of data to the new Access system, which has provided for a more efficient operation. Robert Ebersole, Revenue officer, outlined budget requests ;ender Personal Services, reduced by S20,000 and expenses, down from 5146,300 to $125,300. He attributed these reductions to computerization of his operations, Mr Marshall suggested that a report on the savings realized T- ith the new software be presented to Town 'Meeting to illustrate the result of its approval of appropriations for the equipment. - Mr. Ebersole explained components of the Debt Service Program: Funded Debt, Interest on Debt, Temporary Borrowing, and e�tiempt Debt which included principal and interest payments on funded debt temporary borrowing and e - Xempt debt (Pine 'Meadows), `4r 1vhi t o complimented Harald Scheid, T own Assessor, iwho had done an outstanding job in the revaluation of all property, only three months after his arrival in Lexington. Mr. Scheid presented the budget requests of the Assessors Office, which showed a reduction of more than $4,000.00 due to iower office equipment maintenance costs because of the change of sof tware sv stems . q � ( Selectmen's Meeting -3- January 16, 1991 He described new programs being developed in his department which allows for monitoring sale prices and assessments for improvements, and will enhance the next revaluation process. LIBRARY BUDGET REVIEW Mr. white referred to capital requests of the Library: painting of the East Lexington Branch library; additional shelving; and reroofing of Cary Library. The Manager's recommended budget deletes painting of the Branch Library and additional shelving, but it was hoped that assistance from work release prisoners can be obtained to help with the painting. The Cary Library roofing project ( $80,000) is one of the few items proposed by the Manager to be funded from the tax levy. Mr. Dailey, speaking as a Trustee of Cary Library, added that funding for the needed shelving might be provided from sources other than Town. Line items totalling $1,135,110 including personal services were reviewed. Robert Hilton, Library Director, noted that the increases Library activity being realized is, as always, a sign of the times and reflects stressful economic conditions. He displayed a chart illustrating growth in activities in recent years. He .reported that Lexington' participation in the Metro network is proceeding satisfactorily. Mr. Hilton expressed his appreciation to the Manager for his support of the Library's personal services proposal, his favorable recommendation on the Cary Library roof project and other major items in his expense budget. Mr. Dailey stated that the Library brings great credit to the Town largely, he felt, to the efforts of Bob Hilton, Stella Liu and the Library staff. All Board members echoed this sentiment. LExPRESS BUDGET REVIEW Sara Arnold, Nicholas Santosuosso and Carole Sonduck of the Transportation Advisory Committee, and Pauline Burke, LExPRESS Coordinator, gave a status report on the LExPRESS mini -bus system, reduced last year to S routes. The LExPRESS budget proposed shows an overall 3% decrease, while still providing the same 6 route system with new busses, improved customer relationships, and the same ratio of ridership with A Connoisseur, the current operators. Mrs. Arnold noted that a smooth transition had been made to the 6 route system and other changes during the past year i.e. increased fares. She felt it premature, however, to give an in depth analysis of the results of the changes and preferred to wait until specific answers on the matter can be provided. Mrs. Burke reported on an increase in passholde rs, primarily students because of the restrictions placed on school bus transportation. She also felt that the 6 route system has stabilized and is providing adequate service. fi t - 4 - `Ir . McSweeney mentioned empty or nea empty busses "e has ::use r'%red on occasion and said he still thought of LE'iPRESS as a _,_ , -ur -r of funding withheld from other worthwhile Town sere ices. Mrs. Smith complimented the Committee and Mrs. BUrkee on the Transition of the bus system and thanked them for their efforts. Upon motion dulz� made and seconded, at 9:48 p . m. A true record, Attest i t was \, to adjourn Maricn H. Snow, Executive Clerk SELECTMEN'S MEETING January 23, 1991 A regular meeting of the Board of Selectmen was held on Wednesday, January 23, 1991, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Smith, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr. White, Town Manager; Mr. Cohen, Town Counsel; Ms. Radway, Asst. Town Manager; Mrs. Snow, Executive Clerk, were present. VOTE TO LAY OUT STREETS Upon motion duly made following streets be laid where required: Northgate Circle Farm Road Carriage Drive John Benson Road McKeever Drive and seconded, it was voted that the out, subject to island maintenance 261' from North Street 501' from Lillian Road 423'+ from the existing to the end 853'+ from Winter Stree Carriage Drive 341'+ from Grove Street to the end to the end Town layout t to to the end and that the layout of Northgate Circle, Farm Road, Carriage Drive and McKeever Drive be subject to the condition that owners of properties with frontage on the turnarounds are responsible for maintaining the islands in perpetuity, as required in the "Certificate of Action" issued by the Planning Board as part of its Definitive Plan Approval. CONSENT AGENDA COMMITMENTS Upon motion duly made and seconded, it was voted to approve the commitment of Final Water Charges for December in the amount of $1,235.87; and Final Sewer Charges for December in the amount of $1,841.73. TRAFFIC ITEM Upon motion duly made and seconded, it was voted to refer the request of the David C. Creesy, Director of the Cotting School, about traffic conditions on Concord Avenue to the Traffic Safety Advisory Committee for review and recommendations. FAMILY CONCERN DESERT SHIELD TROOPS A support group comprised of parents and friends of servicemen and women serving in the Persian Gulf met with the Board to request permission to place yellow ribbon multi -loop bows on trees on the Battle Green as symbols of their concern and hopes for the safe return of the troops. William Fitzgerald, acting as spokesman for the group, introduced Sondra and John Lucente who had initiated meetings based on the need for interaction with other families of servicepeople on active duty. 2 — .a Mr. Fitzgerald referred to similar displays of yellow ribbons he had seen in other communities and explained how the yellow ribbon project at his suggestion had been developed in Lexington by Mr. & Mrs. Lucente. Mrs. Lucente displayed an example of the bows, which would be funded and maintained by the proponents and asked for the Board's approval of the proposal. Motion was made and seconded to approve the request. Mr. Eddison was not in favor of the use of Battle Green trees as the locations for the ribbons and felt that the Green should not be the focus for an extended period of time for one cause. He suggested that a display on another of the trees in Town would be more appropriate. Mr. Marshall recalled the regrettable lack of support shown to troops during the Viet Nam war, and felt that the Board should allow the proponents to go forward with the proposal. Motion having been made and seconded, it was voted 4 to 1, with Mr. Eddison voting in the negative, to approve the request of "Family Concern for Desert Storm Troops" to attach yellow ribbons to approximately 15 trees on the Battle Green, to be monitored and maintained by the petitioners and to be removed from the Green before Patriot's Day, April 15, 1991. PROCLAMATION STUDENT GOVERNMENT DAY Upon motion duly made and seconded, it was voted to proclaim saw April 11, 1991, as Student Government Day in Lexington, consistent with the Town's commitment to educating its young people about the services provided and the problems encountered by local government. STREET LIGHT CONVERSION The Lexington Lighting Options Committee and Paul Chernick, Lighting Consultant, met with the Board for continued discussion on alternatives to the Town Manager's December 3rd proposal for conversion of street lighting to high pressure sodium vapor, at a saving of +$80,000 a year. At that time, it had been felt that the Lighting Options committee should be involved in the decision process and., since then, the Board had met in open session on January 14, and in Executive session on January 15 to pursue the matter, On January 10, the Committee had informed the Board of a color corrected white sodium vapor light which, it was claimed, would provide almost the some cost savings benefit as the orange lights and the Town Manager had been requested to confer with Boston Edison on that alternative. Mr. white reported that the color corrected white lights would cost $22.00 each for the installation, plus the cost of convertor, whereas, the orange lights would. cost $9.50 and would last twice as long as the white. He estimated that the Town would lose $58,500 for the projected $80,000 savings with conversion to the color corrected white lights. f � w.,f• Selectmen's Meeting -3- January 23, 1991 Boston Edison was not ready to provide the rates for the color corrected lights. Mrs. Ka.bat -Zinn again expressed the reasons for opposition of the Lighting Committee to the use of the orange HP Sodium vapor lighting. Mrs. Smith acknowledged that the Board would have preferred to go with the color corrected lights as discussed on January 16, with the buy -out concept as a long -term issue, but that the critical financial situation demands immediate action on the most economical, energy saving option. Marjorie Blanchard, speaking for the Lexington Field and Garden Club, felt that the orange lighting would cause distorted vision and unpleasant illumination and urged waiting for new developments in lighting technology. She reported, as a Director of the Historical Society, the opposition of many members, to the conversion. Anne and Bob Gary cautioned against the effects of sodium vapo l ighting when the trees are in full bloom which, they felt, would result in dangerously inadequate lighting and suggested a visit to Highland Avenue where sodium lights are in place. Jacqueline ward supported the Manager's proposal and saw the opportunity for cost savings and for the Town to assume a • leadership role in energy conservation by its adoption. Tom Coffman, Design Advisory committee member suggested that other costs relative to conversion to HP sodium lights be also taken into consideration i.e. glare blockers, safety, health dangers, property valuation decrease. Jonathan Rawle, proponent of a warrant article filed to gain Town Meeting input on the lighting question, referred to opposition to the proposal as expressed in letters to the Board from committee and individuals. Richard Canale, South Lexington civic Association, urged the use of the color corrected bulb or, as an alternative, cutting back on the number of street lights. Planning Board member Robert Domnitz noted the aesthetic concerns of his Board which favors a decision on the matter by Town Meeting. Walter Pierce, D.A.C. and Historic District Commission member, asked that discussion of the proposal be continued at another meeting and for delay in the Selectmen's decision until all had had a chance to speak Mr. Eddison acknowledged the need to fully explore the proposal and alternatives but felt that there was an apparent misunderstanding of the critical financial situation and the need to act as soon as possible. John Davies reported that the Historic District Commissioners had voted unanimously in opposition to the conversion to HP sodium. Mrs. Kabat - inn asked for opportunity for response from Boston Edison on rates for the color corrected bulbs. She felt that reversion, after a change to HP sodium, would be unlikely. Mr. Eddison said that the Board would continue to look for opportun for lighting which can be afforded. s 0 ME He recommended, with the concurrence of all Board members, that the Historic Districts be excluded from the conversion. Although he was reluctant to see the aesthetic lass to the Town, Mr. Eddison said he would support the immediate conversion to HP sodium vapor lighting for now. Mr. Marshall agreed that request for conversion should be field now, while continuing to explore options for other means of economical lighting. He recommended action at this time and urging Boston Edison to provide rates for the white sodium lights. He also felt that the Historic Districts should be excluded from the conversion and suggested that after the conversion, if the color corrected rates are know, those lights could replace the orange as they burn out. Mr. McSweeney questioned whether the same savings could be realized, by shutting some of the incandescent lights off. Mr. Chalpin said that it would make no difference in Edison's charges whether all are lit or not. Mr. Dailey recalled a proposal in the 1970s to eliminate 10 to 20 street lights to conserve energy. At that time it had been decided that the added liability to the Town because of improper lighting would negate any savings. He sensed that there were no alternatives to the HP sodium vapor lights available now and said he would also vote in favor of the change with the exclusion of the Historic Districts, but with ongoing effort by the Town Manager to save entire conversion of the system. Paul chernick, consultant, outlined various options which he said are or soon will be available, including a new compact fluorescent light which would be aesthetically pleasing, cost effective and provide adequate light. He suggested that Edison might want to test their use for street lighting in Lexington in small fixtures. Motion was made to authorize the Town Manager to proceed with the conversion of street lights to HP sodium vapor, with the exclusion of the Historic Districts, and to continue to seek a rate for the color corrected white sodium lights. Robert Domnitz suggested funding of the existing street lights from the Parking Meter fund. Mr. white pointed out that proposals to use those funds have now exceeded FY92 expected revenue. Mr. Eddison said that he would second the motion, if amended to include investigation by the Town Manager of the compact fluorescent lighting suggested by Mr, chernick earlier in the meeting. The motion was amended as follows; to authorize the Town Manager to proceed with negotiations with the Boston Edison Company for the conversion to high power sodium street lighting except in Historic Districts, to continue to seek the rates for color corrected white sodium lights and to explore the possibility of using Lexington as a test site for the compact fluorescent lights in place of the existing incandescent lights. Mr. Eddison seconded the amended motion. qS Selectmen's Meeting - - January 23, 1391 M Dailey encouraged the committee to submit good solid new ideas within the next two weeks during negotiations with Boston Edison. Motion having been made and seconded, it was voted 4 to 1 with Mr. McSweeney voting in the negative, to request the Town Manager to proceed with negotiations with Boston Edison as stated in the amended motion. Mr. Dailey left the meeting at 9:39 p.m. BUDGET REVIEWS RECREATION Donald Chisholm, Chairman of the Recreation Committee, and Joan Halverson, Recreation Administrator, were present for the Committee's proposed FY92 budget. Mr. white reported that Recreation's operating budget requests totalling $823,902, funded under its Enterprise Account, are included in his proposed budget. The transition through the first year of the Recreation Enterprise Fund had gone well due, Mr. white said, to the efforts of Ms. Halverson and the Committee. A summary of revenue generated by the Pine Meadows Golf Course for the first calendar year was reviewed. Mr. White noted that total attendance had been somewhat less than anticipated because of poor weather, but that during periods of fair weather, the course had been used to capacity. He was pleased with the performance of the Management company and there had been no complaints from the public. The Manager expected improvement in the facilities for next year and said that thought is being given to raising the fee for the 18 -hole course but not the 9-hole course. The Recreation Committee is proposing 3 capital projects: Phase I of the irrigation system; replacement of the diesel pump for $55,300 from the Enterprise Fund; and a request of $37,000 ($15,000 from the Enterprise Fund) for sealing of the track at the Center Playground, playground equipment, and portable bleachers. The Manager recommended favorably on these projects. The third project, Harrington Soccer Field Rehabilitation, is not included in the Manager's proposed budget. Ms. Halverson reported on the level of usage of the various recreation programs which are largely self- supporting. Mrs. Smith thanked. Ms. Halverson for her excellent work in providing these programs, so important to the community. Mr. Cohen left the meeting at this time. HUMAN SERVICES BUDGET REVIEW Rene Cochin and Robert Cushman, Co- Chairmen of the Human Poll, Services committee, and Steven Baran, Human Services Coordinator, Poll,, were present for review of the committee's FY92 budget. Mr. white noted that the budget request of $78,573 shows a 3% decrease and is included in the Manager's budget proposal. i wee Mr. Baran reported that the Committee is still reviewing bid documents submitted by Human Service providers and asked for a delay in making its presentation until that process is completed. Mr. Baran gave an overview of current economic trends which will affect the demands on Human Services resources. He explained the scope and responsibilities of the veteran's program and his expectation that larger appropriations will be necessary because of U.S. war involvement. In summarizing issues relevant to budgeting for Human Service needs, Mr. Baran spoke of the Committee's awareness of the slide into hard times as indicated by an increasing number of Lexington welfare cases and other evidences of poverty. He urged that the public be made aware of these conditions in Lexington and saw the need for fund raising to respond to emergency needs Lhat government funding may not meet. Mrs. Smith thanked Mr.Baran and the Committee for their dedicated work in all they provide for the Town, and expressed her appreciation to Wi lliam Blout of RePlace for the valuable assistance to - the youth of Lexington that RePlace provides. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote to go into Executive Session for discussion of matters of litigation, the disclosure of which might adversely affect the interests of the Town, Upon motion duly made and seconded, it was ti - oted to adjourn at 11.00 p.m* true record Attest: � Marion H. Snow Executive Clerk Ca SELECTMEN'S MEETING January 28, 1991 A regular meeting of the Board of Selectmen was held on Monday, January 28, 1991, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Acting chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney; Mr. white, Town Manager; M.r. Cohen, Town Counsel; Ms. Radway, Assistant Town Manager; Mrs. Snow, Executive Clerk, were present. MOLLIE BRIGGS. 100TH BIRTHDAY Mr. Eddison welcomed Mollie Briggs, who was present by invitation in acknowledgement of her 100th birthday on February 3rd. 'fir. Marshall expressed the pleasure of the Board at having ?ors. Briggs and her family present on such a happy occasion. Mrs. Briggs who is an active member of the Hancock Church, lives at Captain Parker Arms, does her own errands and has recently renewed her driver's license. He noted the comparative rarity of reaching a Tooth birthday and congratulated Mrs. Briggs on behalf of the Board. BUDGET REVIEWS COUNCIL ON AGING Dorothy Boggia and James Fenske of the Council on Aging and Linda Crew vine, Executive Director, were present for review of the budget requests of the council on Aging, nearly level funded at $177,554. Mrs. vine reported that the Council's concerns revolve around cuts in State funding and other changes such as a decrease in the numbers of seniors eligible for assistance and new restrictions by Medicare on placements in nursing homes. Mr. Fenske distributed a written report on the Council's FY92 budget, noting that funds expended in FY91 do not show the value of the free services of 125 volunteers engaged in the work of the Council. He reviewed the breakdown of Town, State and Federal moneys and added that the Town's appropriation seems to be the only stable source of funding available. Mr. Eddison paid tribute to Mrs. Boggia and Mrs. Vine for their efforts in providing vital services to the older population of the Town and for the excellence of the programs offered at the Senior Center. DEPT. OF PUBLIC WORKS BUDGET Mr. White reported in his overview of the DPW FY92 expense budget that there were decreases in requests in all areas and that no capital projects are to be paid from the tax levy this year. Richard Spiers, Director of DPW and Engineering operations noted that sick leave days for the DPW staff had been reduced to 3 days per worker and that increased computer software programming had permitted a 3.8% reduction in office supplies. f � k 1/ 00 I -2- Workers in the Engineering Division had also averaged 3 sick days per employee. Computer programs developed were Outlined and the savings in time and labor described. Mr. Spiers reported that 2 FY91 projects - Wood Street water mains and Adams Street drains had been completed. Mr. Spiers reviewed the operations and budget requests of all DPW Subprograms including: Highway Maintenance, Street Lighting, Road Machinery, Sanitary Landfill, Traffic Regulations and Signs and Snow Removal. Also reviewed were Parks and Grounds including the Park Division, Shade Tree Division, Insect Suppression, Dutch Elm, and Cemetery elements, as to their operations and budget requests. Refuse Collection was level funded at $1,532,100 despite increases in tipping fees. Mr. Spiers attributed the decrease in money saved through the Town's recycling program, which he reported as extremely successful. Building maintenance, which included painting of the interior of the Munroe School the DPW Barn, renovations and reca.rpeting of the Town Offices, was outlined and Mr. Spiers noted the assistance given by the Prison Release Program in painting projects. Mr. Eddison thanked Mr. Spiers for his informative report on the budget proposals and operations of his Department. WATER /SEWER BUDGETS William Hadley, Water /Sewer Superintendent, outlined the FY91 accomplishments of the Water and Sewer Enterprise Program. The water /Sewer FY92 request for $3,682,164, to be funded under its Enterprise Programs, is recommended by the Manager. Mr. Hadley reviewed graphs showing comparisons of costs in area communities with Lexington's cast per consumer below average for both water and sewer. Mr. Eddison expressed the Board's appreciation for the top quality performance of all Division under Mr. Spier's jurisdictions and complimented him on the productivity of all departments. Upon motion duly made and seconded, it was voted to approve the minutes of the Executive Session on January 7, 1991, as presented. APPOINTMENTS, TOWN REPORT COMMITTEE Upon motion duly made and seconded, it was voted to reappoint the following as members of the Town Report Committee for terms to expire on September 30, 1991: Winifred Friedman Robert Morrison Robert Hal fma.n Anne Sc igl iano Ruth Karpinski Fred Wischusen and to appoint the following new members for terms to expire on September 30, 1991: qCf 1 Selectmen's Meeting �-3�- January 28, 1991 George Pettinelli 51 Bridge Street Joyce Fearns ide , 19 V inebrook Road Adrienne Della Penna 25 Mason Street It was noted that there is still one vacancy on the Committee. 1991 ANNUAL TOWN MEETING Upon motion duly made and seconded, it was voted to hold the first deliberative session of the 1991 Annual Town Meeting on Monday, March 25, 1991, in Gary Memorial Hall at 8 :00 p.m. MEETING SCHEDULE It was agreed that regular Selectmen's Meetings would be scheduled for February 4, February 11, and February 25, in addition to the Committee Chairmen's Breakfast to be held on Friday, February 15. PROCLAMATION, DAR Upon motion duly made and seconded, it was voted to proclaim February, 1991, as American History Month, as requested by the National Society of Daughters of the American Revolution. EXECUTIVE SESSION Upon motion duly made and seconded, it roll call vote: Mr. Eddison, Mr. Marshall, McSweeney, to go into Executive Session for of litigation and land acquisition, the dis adversely affect the interests of the Town, to resume open session. Open session was resumed at 10:32 p.m. BUDGET REVIEW ( CONT ' D DPW CAPITAL REQUESTS was Noted 4 - o by Mr. Dailey, Mr. discussion of matters closure of which might and with the intent Francis Fields, Town Engineer, reviewed the list of capital projects proposed for FY92 under the department's Five Year Capital Program. Projects to be funded under the water & Sewer Enterprise fund are: Sewer Cleaner, N. Lexington Pumping Station Replacement and the water Main Cleaning & Lining Project. He described nine pieces of equipment proposed for replacement, noting that none are included in the Town. Manager's FY92 budget recommendations. Other project proposed, but not scheduled for funding this year, were reviewed, as f ollows: Cary & Munroe School Audit; Street Resurfacing; Battlegreen Sprinkler System; and 201 Bedford Street Improvements. Mr. Marshall suggested for the unscheduled delay in hearing Mr. Field's presentation and thanked him for his excellent work on the DPW Capital Program. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - o by roll vote: Mr. Eddison., Mr. Marshall, Mr. Dailey, Mr. McSweeney, to go into Executive Session for discussion of matter of m, ME Collective Bargaining, the disclosure of which could adversely affect the interests of the Town, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 11:13 p.m. A true record, Attest: ari n H. Snow 444 � Executive Clerk 3