HomeMy WebLinkAbout1990-01-BOS-min 17)
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SELECTMEN'S MEETING ;k.
January 8, 1990 4
•
A regular meeting of the Board of Selectmen was held on Monday, January
8, 1990, in the Selectmeni's Meeting Room, Town Office Building, at 7:30 p.m.
Acting Chairman Eddison, 14r. Marshall, Mr. Dailey, Mr. McSweeney; Mr. White,
Town Manager; Mr. Cohen, Town Counsel; Ms. Radway, Asst. to the Town Manager;
Mrs. Snow, Executive Clerk, were present.
REORGANIZATION OF THE BOARD
Mr. Eddison read a letter to the Board from Selectman Jacquelyn R.
Smith, in which she submitted her resignation as Chairman of the Board due to
the need for a less demanding schedule during her recuperation from a recent
illness.
Mrs. Smith will continue to actively participate as a Board member.
Upon motion duly made and seconded, it was voted with regret to accept
the resignation of Jacquelyn R. Smith as Chairman of the Board of Selectmen.
'aft ELECTION OF CHAIRMAN
The Executive Clerk asked for nominations for Chairman of the Board and
Mr. Eddison was nominated. There being no further nominations, the Executive
Clerk declared nominations closed.
Upon motion duly made and seconded, it was voted to elect John C.
Eddison as Chairman of the Board of Selectmen.
Mr. Eddison thanked his fellow Board members for their expression of
confidence in him, but added his regret at the circumstances which had made
this action necessary. He complimented Mrs. Smith on her excellent
performance as Chairman and looked forward to her return in the near future.
GASOLINE STORAGE, LEDGEMONT RESEARCH PARK
Mr. Eddison reopened the Public Hearing on the application of Beal &
Company on behalf of Ledgemont Research Park for storage of gasoline in
automobile tanks in a parking garage at 128 Spring Street. The hearing had
been opened and immediately adjourned on November 27, 1989, due to the absence
of the applicant.
Peter Nichols, who represented Beal & Company explained that the permit
would cover an existing, free-standing garage, and is necessary to comply with
State law.
Mr. Eddison read the Legal Notice of the Hearing which had appeared in
the Lexington Minute-Man on November 9, 1989, and referred to the
recommendation of the Health Director, George Smith, that a contingency plan
relative to accidental spills be developed, if the license is approved.
Mr. Eddison declared the hearing closed.
Upon motion duly made and seconded, it was voted to approve the
application of John T. Gregg, Beal & Company, on behalf of Ledgemont Research
Park Associates, for permission and license for storage of automobile gasoline
in 306 automobiles, with a maximum capacity of 6, 120 gallons, in a free-
standing parking garage at the premises of Ledgemont Research Park, 128 Spring
Street.
Permission was granted subject to a condition that a contingency plan
must be developed that will provide for accident and spill response should
gasoline spillage occur. Copies of the plan must be filed with the Fire and
Health Departments and the Conservation Commission.
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INTENT TO LAYOUT PUBLIC WAYS
rhe Chairman opened a Public Hearing on the Selectmen's Intent to layout
nine subdivision streets for acceptance as public ways.
Frank Fields, Town Engineer, showed layouts of the streets, on which the
Planning Board had released surety and had recommended their acceptance.
Information on dimensions and existence and location of sidewalks on the
streets was given on Philbrook Terrace; Solomon Pierce Road; Joseph Commee
Road; Lothrop Circle; Butterfield Road; East Emerson Road; Jonas Stone Circle;
Tidd Circle; and North Emerson Road.
The Noted co layout the streets will be taken at the Selectmen's Meeting
fn January 22, 1990.
BROOKHAVEN AT LEXINGTON
Mr. Thomas Hubner, Executive Vice President of Brookhaven at Lexington,
met with the Board for presentation of a check in the amount of $402,000,
which had been agreed upon at the time of approval of the 1986 rezoning to
satisfy requirements for provision of affordable housing.
Mr. Eddison thanked Mr. Hubner for fulfilling this obligation even
earlier than had been required and congratulated him on the completion of the
successful project to the evident satisfaction of the residents.
Mr. Hubner introduced David Speltz, CEO, Symmes Hospital, which is
affiliated with Brookhaven.
Mr. Eddison extended the best wishes of the Board for the continued
operation of Symmes, noting the need for the facility in area communites.
TAXI RATE INCREASES
Ir. i hh i t e referred to request from the three licensed taxi companies in
Lexington for adjustments in the taxi rate structure to increase them to the
level of rates in area towns. A survey had indicated that Lexington's rates
were significantly lower than those in Arlington, Belmont, Wakefield, Newton
and Burlington.
Ronald Bonney, Jr. of Arlex Taxi Company, and Barbara Ferri of A--1 Taxi
of Lexington, were present to urge the Board's approval of the rate increases.
In response to questions from the Board, Mr. Bonney said that the set
fee for trips to the airport would be increased by $3.00 and that under the
law, competitive forces are allowed to offer lower rates than the maximum
rates approved by the Board.
Upon motion duly made and seconded, it was voted to approve an amendment
`:o Section VI of the "Town of Lexington Rules and Regulations Governing
Hackney Carriages, Taxi-cabs, and Other Public Vehicles for the Carrying of
Passengers for Hire" establishing maximum rates effective on January 25, 1990,
as follows:
VI . RATES OR FARES: METERS
$ 1.00 for the first one eighth of a mile ■or
$ .25 for each one eighth of a mile thereafter
$18.00 for each hour waiting time.
MINUTES
Upon motion duly made and seconded, it was voted to approve the minutes
of Selectmen's Meetings on December 11, 1989 and December 18, 1989.
Selectmen's Meetings -3- January 8, 1990
ANNUAL TOWN MEETING
Upon motion duly made and seconded, it was voted to call the first
business session of the 1990 Annual Town Meeting on Monday, March 26, 1990, in
Cary Memorial Hall, at 8:00 p.m.
CONSENT AGENDA
EXTENSION OF HOURS, HARTWELL HOUSE
Upon motion duly made and seconded, it was voted to ratify the poll vote
on December 28, 1989, to approve the request of Laurence Tropeano for
extension of hours of service of liquor at the Hartwell House, 94 Hartwell
Avenue, on December 31, 1989, until 1:00 a.m.
USE OF BATTLE GREEN, LEXINGTON CLERGY
Upon motion duly made and seconded, it was voted to ratify the poll vote
on December 26, 1989, to approve the request by the Lexington Clergy
Association for use of the Battle Green on Sunday, December 31, 1989, from
4:00 to 4:30 p.m. for a vigil in response to an act of vandalism which had
occurred on Maple Street on December 13.
USE OF BATTLE GREEN, CENTRAL AMERICA COMMITTEE
Upon motion duly made and seconded, it was voted to ratify the poll vote
on January 5, 1990, to approve the request of the Central America Sister City
Committee for use of the Battle Green for a vigil on January 7, 1990, from
3:00 to 4:00 p.m. , in memory of Sister Maureen Courtney.
COMMITMENTS
Upon motion duly made and seconded, it was voted to approve the
commitment of the following charges: Town-wide Water Charges, January
$961,219.44; Town-wide Sewer Charges, January, $903,982.77; Street Opening
Permit Fees, $385.00.
ABATEMENT
Upon motion duly made and seconded, it was voted to approve abatement of
sewer betterments assessed on Parcel 23, Map 86, as follows:
Betterment apportioned and added to Fiscal Year 1990 tax bill: $91.16
plus committed interest of $31.94;
Balance of betterment not yet apportioned: $547.56
FY91BUDGET OVERVIEW
Mr. White presented an overview of his 1991 budget submission and
described the additional enhancements which had been included such as a table
of contents; a glossary of budget terms; organizational charts for all Town
�..., departments; an abridged version of a detailed staffing level survey; program
allocation pie charts and other analytical material.
Mr. White noted that $7,800,000 more than will be available had been
requested in the FY91 budget and that reductions in programs and services to
balance the budget had been necessary.
A chart entitled "Revenue Comparison" showing the differences in dollars
and percentages, with and without Enterprise Funds and Pine Meadows had shown
that with Enterprise and Pine Meadows, FY90 revenue had been $62,018,818, FY91
, _F revenue is projected as r $62,390,043, with a difference_of ,$371,225, or 0.5%.
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Budget
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goals in the Manager's message to the Selectmen were outlined
which stated the obligation, under the Selectmen/Town Manager Act for
submission by the Manager of a comprehensive budget that balances proposed
expenditures with realistic and reliable revenue projections. He said that
revenue limitation had required him to eliminate and reduce many valued
municipal services, with priority being given to traditional governmental
services such as Education, Public Safety, Public Works, and Library.
Also reviewed were charts entitled "Specific Revenue Comparisons other
than Real Estate" and "Free Cash", which showed a decrease in FY91 of
$3,190,824 or -53%. "Charges" showed a decrease of -15.73%; "Operating Budget
and Articles-Program Comparison" with Schools, Shared Expenses", showing a
total increase of $807,035, or 1.5%, in FY91; "Proposed Expenditure
Comparisons-Without Water & Sewer" showing an increase in FY91 of $713,315, or
+2.67%.
Mr. White outlined the reductions in programs and services he proposed
which included DPW, Police, Fire, Library, elimination of LEXPRESS, no funding
for RePlace, reductions in Town Manager Professional Services and elimination
of the Town Office Building switchboard, plus a number of general government
programs. He concluded that these steps, plus a smaller increase for the
Schools, would balance the FY91 budget.
Mr. Eddison thanked Mr. White for his excellent and clear presentation
of the budget proposal and the rational behind it.
The Chairman noted the presence of the School Committee, Finance w'"
Committees, and the Town Meeting Members Association Executive Committee.
Following comments from Board members on various aspects of the budget,
Mr. Eddison asked for questions and comments from the audience.
Polly Woodworth, School Committee Chairman, acknowledged the hard work
of the School Administration in preparation of a budget that had been cut in
all possible areas while still addressing the needs of the school system. Mr.
Zabin questioned the impact of those cuts on the quality of life in Lexington
and suggested that the Selectmen give thought to an override of Proposition 2
1/2, and that process was discussed in case the Town Meeting votes down the
reductions proposed.
Mr. Marshall referred to the State's financial crisis, which he saw as
continuing into FY91. He felt that effort should be made to find out which if
any, cuts would not be acceptable. He felt that more time was needed to
listen and get input from town boards and citizens before entering discussions
on an override. He didn't see the schools at "the cutting edge" as
Superintendent Geiger had stated.
It was agreed by many of those present that there was a need for public
input on which services should be retained and for the education of the public
on the true state of the Town's financial situation.
Mr. White reported that he had held a staff meeting recently to inform
Department Heads of the financial status of the Town, which he had seen to be
the start of that educational process, adding that the only way to find out
what the Town's priorities are would be to go through the budget process.
There was discussion on organization of meetings and whether they should
be large group meetings or starting with representatives or chairmen of boards r.rr
and agencies. Mr. Eddison suggested in order to begin the process, Chairmen
of Boards could meet, possibly on a Saturday morning and that the details be
arranged by_telephone.
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Selectmen's Meeting ri .5- (-) January 8, 1990
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PINE MEADOWS/MEAOHERVILLE SITE PLAN COMMITTEE
Upon motion duly made and seconded, it was voted to reappoint the
following as members of the Pine Meadows/Meagherville Site Plan Committee, for
a term of office to expire on December 31, 1990.
Paul Marshall 6 Chandler Street
William Hays 39 Locust Avenue
Marshall Derby 23 Suzanne Road
Linda Conrad 176 Cedar Street
Roger Borghesani 24 Hastings Road
Alan Levine 54 Reed Street
Robert Pressman 22 Locust Avenue
Leona Martin 19 Thoreau Road
Richard Wolk 5 Jeffrey Terrace
Martha Wood 51 Gleason Road
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 4 - 0 by roll call
vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney, to go into
Executive Session for discussion of strategy with respect to Collective
Bargaining and Investigation of Charges of Criminal Misconduct, with no intent
to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at 9:48 p.m.
A true record, Attest:
m /((7c\fAt-A5--
Marion . ' ow
Executive Clerk
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SELECTMEN'S MEETING sft
January v 1 D 1990
A regular meeting of the Board of Selectmen was held on Wednesday,
January 10, 1990, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney, Mr.
White, Town Manager; Ms. Radwav, Asst. to the Town Manager; Mrs. Snow,
Executive Clerk, were present.
POLICE, FIRE BUDGET PROPOSALS
POLICE
Mr. White noted that the FY91 Police budget proposed is increased by
1.9% over FY90, including funding for the third year of the Collective
Bargaining Agreement.
The elimination of two Lexington Center officers is proposed and funding
for a civilian enforcement officer. It will be requested that $84,000 from
parking fee revenues be used by the Police Department to offset this expense.
Chief Furdon gave an overview of the crime picture in Lexington. Graphs
which were distributed showed not much change in 1989 over 1988. Larcenies
were up slightly as well as motor vehicle thefts, but assaults had been done.
A second chart compared Lexington in these areas with national figures.
There had been 15,000 calls in 1989, 12,000 of which warranted response
by Police officers. Due to the good work of the five detectives, the
clearance rate of past crimes is much higher than the national average.
In 1988 there had been 1,340 motor vehicle accidents, reduced to 1,070
in 1989. Chief Furdon credited these improvements to computerization, the
Cadet Program, and the Auxiliary Police, who had worked 252 hours in 1989,
pima with the only expense to the Department being uniforms and equipment.
The Chief outlined his Expense Budget requests in the amount of
$264,528, and the Town Manager recommends approval of that figure.
Chief Furdon referred to his Personal Services budget, pointing out that
by the end of February, the Police Force will have four vacancies. He looks
Forward to a resumption of full staffing when finances allow in the future.
Questions from Board members regarding the implications of cutbacks and
lower staffing were answered. Mr. Dailey asked if the Chief's budget included
funding for the D.A.R.E. Program, as recently discussed with Sgt. O'Leary.
Chief Furdon said that it would not he possible at the present strength of the
Force.
There was discussion of the Chief's recommendations for increased
pedestrian safety in Lexington Center. He suggested elimination of parking
spaces at crosswalks; stronger lighting; raising of the crosswalks and
considered education of drivers and the public to be essential.
Mr. Eddison thanked Chief Furdon for a good presentation of information
and complimented him on the report of Department activities.
FIRE DEPT. BUDGET
Mr. White reported that the Fire Department budget request had increased
by 1 1/2%, including funding of the Collective Bargaining Agreement. The
Department's overhead would be reduced by $78,000, which would require closing
the East Lexington Fire Station during June, July and August, so that the East
Lexington staff could cover vacations at the Central Station.
dam' Chief Bergeron updated the Board on the status of FY90 goals.
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study, Ohich contains a blueprint for training in the 90's was outlined by
the Chief and he reported that the new ambulance and Fire Engine are on order.
in FY91 , the (Ahief is proposing upgrading of face masks, purchase of
fire retardant work uniforms and replacement of the station wagon.
In the Department's FY91 Operating Budget, a decrease of $1,000 is
proposed in the Fuel and oil account and there is a cut of $1,000 in %mew
inflationary increases for fire supplies. Most other items are level funded.
There were 2. 703 alarms in 1989, which is an increase of 63 over 1988.
Ambulance calls were down by 89, or a total of 1. 101.
Underground tank testing RFP's will soon be going out and the Chief is
requesting funding of $27,000 for this project, as a capital item.
In the Department's 5-year plan, it is hoped that the traffic light at
Bedford Street/Worthen Road can be replaced and that a study of that
intersection undertaken ($20,000) . The Chief estimated that $100.000 would be
needed for the necessary corrections.
Also planned within the next five years would be reconstruction of the
main fire station. Chief Bergeron outlined the need for this project which is
expected to cost $1,000,000.
Personal Services, in the amount of $2,285,933 equals 93% of the Fire
Department's budget.
Chief Bergeron recapped the presentation made at the Special Town
Meeting in September on the proposal to close the East Lexington Fire Station
and pointed out, the reasons why he feels it is essential to keep it open, as
stated at that Lime.
Mr. Dailey requested that thought be given to possible money saving
alternatives to closing the East Lexington Fire Station during the summer
months.
Aspects of the Department's physical fitness program were outlined.
Chief Bergeron was thanked for the helpful information given and for his
strong and persuasive presentation. .■.r
FINANCIAL OPERATIONS
John Ryan presented the FY91 budget proposal for his department, and
reported an overall 8% decrease in requests. He noted the significant
reduction in Staff inl in the past two years.
At this time, the Comptroller's Office employs 6 people. the
Treasurer/Tax Collector, 5 1/2, and the Assessor's Office, 4.
The operating budget of the Comptroller's Office remains the same as in
FY90. Requests for Equipment have been reduced from $50,000 to $34,000, which
will be needed for maintenance. The Data Processing account has been cut by
10%.
Tax Collector and Assessors budgets are basically level funded by FY91.
Mr. Ryan noted an increase of $70,000 in the Retirement request for
Contributory and Non-contributory Pension Funds combined. The request for
expenses remains the same.
Robert Ebersole, Revenue Officer reported on the status of tax title lot
takings and the successful collection of delinquent real estate taxes by
advertising the unpaid accounts in the newspaper.
Mr. Ryan presented the budget proposed under Dept. Service, including
Funded Debt, $925,000; Interest on Debt, $653,739; Temporary Borrowing,
$25,000; and Exempt Dept. (Pine Meadows) , 1,822,000, for a total request of
$3,425,739.
Selectmen's Meeting -3-- January 10. 1990
He reported that he had had a call from Moody's informing him that the Town
has retained its AAA rating.
Ms. Radwav reported on requests for Group and General Insurance, in the
amount of $4,161 ,783. The Manager proposes $4,101,783 for that appropriation,
which would represent an increase of $38,680.
Upon motion duly made and seconded, it was voted to adjourn at 10:33
p.m.
A true record, Attest:
4
Marion H. Sno
: f
Executive Clerk
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SELECTMEN'S MEETING 'r
January 24, 1990 4T !
A regular meeting of the Board of Selectmen was held on Wednesday,
January 24, 1990, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr, Marshall, Mr. Dailey, Mr. McSweeney; Mr.
White, Town Manager; Ms. Radway, Asst. to the Town Manager; Mrs. Snow,
Executive Clerk, were present.
BUDGET REVIEWS
CONSERVATION COMMISSION
Mr. White reported that the Expense Budget request of the Conservation
Commission was decreased by $1,080, a 2% decrease from FY90, not including
salaries. Staffing is comprised of an Administrator, one part-time clerk, and
four summer workers. Mr. White felt that the proposed budget of $61,857. ,
would supply minimum funding to operate the Department.
Kevin Mendik, Conservation Administrator, listed reductions proposed for
signage and staffing, with other items level funded. He outlined the FY90
accomplishments of the Commission such as the Steward's Program, using high
school students to work with the summer crew, and preparation of a booklet of
conservation land and trails, which will be sold. Nine Conservation
Restrictions have been sent to the State. He noted a change in the State laws
on fee schedules which, it is expected, will significantly increase the
Department's revenues.
Joel Adler, Commissioner, reported further on fee structure and
discussed State and local requirements. He reported that use of prison
inmates, for help with conservation and DPW projects, is being explored and is
now a practice in some communities.
Mr. Eddison thanked Mr. Mendik and the Commissioners present for their
helpful presentation.
LIBRARY
Mr. White reported on a 1.8% reduction in the proposed Library budget,
not including any salary increases.
Mr. Hilton, Library Director, reported that circulation at the libraries
is up 20% over the past 5 years, indicating high usage. He noted that the
Library's original budget request had been developed by the Trustees before
knowledge of the demand for cuts or level funding and its total had been
$242,864. or a 5.3% increase. This budget had included painting of the Branch
Library, which has since been reduced to 0 funding.
There was a discussion of cutback of Library hours on Sunday. Mr.
Hilton reported that the circulation per hour on Sunday is twice the weekday
tom. volume. Mr. Dailey said that per a survey of other towns, about half had
libraries remaining open on Sunday. Of Towns like Lexington, most had Sunday
library hours. He reported a 400 to 600 gate attendance on Sundays here.
Mr. Hilton asked that more flexibility be given to the Trustees to allow
them to decide, from time to time and based upon demand, on cuts which would
not be as severe an impact as being locked into the Sunday closing.
Mr. Marshall felt that people have to be aware that some things must be
given up in the light of the financial crisis and that some should be things
which can be seen by the public.
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Mr. Dailey said he was in favor of flexibility for the Trustees to allow
them to decide what cuts to make after they know the level of funding they
h i 11 receive.
The Town Manager felt that it was time for the community to identify
services and to make choices as to what to keep.
Mr. Eddison agreed with Mr. Hilton's view that the libraries should not
be closed on Sundays. Mr. Hilton saw it as difficult to resume Sunday
openings after the financial situation improves and did not favor later
openings/early closings to make up the difference. He suggested a partial
closing of the branch as an alternative, or closing on Saturdays during the
summer.
Mr. Dailey referred to the real concern of the Director and Trustees
regarding the computerized Library system which is in need of upgrading.
Maintenance of the old system is difficult and soon will become impossible and
since the option of upgrading the system, at an initial cost of $180,000. with
other equipment and additional personnel needed, is too expensive the
alternative of joining a cluster system of other libraries is being
r-onsidered, at a cost of $150,000. This capital request will he explained in
more detail at a future meeting.
Stella Liu of the Library staff urged the upgrading of the system as
opposed to joining a consortium, and listed other expenses and negative
aspects of that procedure.
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The Chairman thanked Mr. Hilton and his staff for the instructive
session and the clear presentation of information.
Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m.
\ true record, Attest:
Marion H. Snow
Executive Clerk
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SELECTMEN'S MEETING r-
January 22, 1990
A regular meeting of the Board of Selectmen was held on Monday, January
22, 1990, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m.
Chairman Eddison, Mr. Marshall, Mr. McSweeney; Mr. White, Town Manager; Mr.
Cohen, Town Counsel: Ms. Radway. Asst. to the Town Manager; Mrs. Snow,
Executive Clerk, were present. Mrs. Smith and Mr. Dailey joined the meeting
later.
[ASS PORT NOISE MONITOR
Nancy Timmerman and Sara Arnold, representing Massport, explained the
purpose of the proposal to install a 20' pole, at the corner of Preston Road
and Crawford Road, to hold a Noise Monitoring device and weather data
instrumentation. Ms. Timmerman pointed out that the Preston Road/Crawford
Road area is on the approach path to a major runway and is one of the
°m"ft neighborhoods heavily impacted by aircraft noise. Input from the Hanscom
Field Advisory Commission and from area residents on the choice of location
for the pole had been obtained and for suggestions on how the noise problem
can be addressed.
Sara Arnold said that she had spoken with abuttors, that all had
understood the advantages of the installation and were supportive of its
purpose. This will be one of two such installations in Lexington with two
more in each of the Towns of Lincoln and Concord planned.
A resident questioned whether the installation of equipment was an
indication of more intensive use at Hanscom. Ms. Timmerman explained that it
was being installed to monitor the existing level of air traffic and its
impact.
Upon motion duly made and seconded, it was voted to approve the petition
plans and orders of the Massachusetts Port Authority for permission to install
a 20-foot high pole with a noise monitoring system and weather data
instrumentation in Lexington at the intersection of Preston and Crawford Road,
at #17 Preston, Road, Lexington.
Mrs. Smith, who had delayed her arrival at the meeting until after the
hearing because of her involvement with Massport, joined the meeting at that
time. Mr. Dailey also arrived.
VOTE TO LAYOUT PUBLIC STREETS
Upon motion duly made and seconded, it was voted to layout the following
FY91 streets as public ways:
"' Philbrook Terrace, 851'+ from Grassland Street southerly to the end.
Solomon Pierce Road, 5404'+, from Maple Street to Woburn Street.
Joseph Comee Road, 955'+, from Solomon Pierce Road to Butterfield Road.
Lothrup Circle, 517'+, from Joseph Comee Road westerly to the end.
Butterfield Road, 550'+, from Solomon Pierce Road easterly to Joseph
Comee Road.
East Emerson Road, 3,350'+, from south of Maureen Road to Ridge Road.
.Jonas Stone Circle, 552'+, from East Emerson Road southerly to the end.
Tidd Circle, 630'+, from Grove Street easterly to the and.
North Emerson Road, 140'+, from Diamond Road westerly to the end.
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It was also voted that the layout of Lothrop Circle, Jonas stone Circle,
Tidd Circle and North Emerson Road be subject to the requirement that owners
of properties with frontage on the turnarounds are responsible for maintaining
the island in perpetuity.
1RAFFIC COMMITTEE REPORTS
Peter Chalpin and Eric Clarke of the Traffic Safety Advisory Committee
were present for the Board's review of the Traffic Committee's recommendations
on citizen requests on several traffic concerns.
nASKIN ROAD
Mr. Chalpin read his Committee's report on the request of Baskin Road
area residents relative to their concerns with traffic safety at the Baskin
Road Circle. on behalf of the residents, Mr. Schatzki and Mr. Silva-Tulla had
requested that hazards caused by the road configuration be studied and ways to
address the problem be explored.
The Committee had recommended that a small traffic island be installed
at the intersection of Baskin and Baskin, to avoid "cutting the
corner problems there, and that shrubs, stones, planters, etc. within the
Town's right of way at #10 and #12 Baskin Road be removed to improve
Nisibility.
Mr. McLaughlin, 64 Baskin Road, noted the potential for accidents and
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urged approval of the Committee's recommendations, especially the shrub
trimming.
Mr. Grunst, 9 Baskin Road was also in favor of the recommendations,
noting the number of accidents and near at that location. He said he would
like to try plantings in the Island. Dr. Clarke stressed the need for low
firubbery.
Another resident suggested that sidewalk be continued at the
h)tersection in the interest of pedestrian safety. It was felt that removal
of stones and 'vegetation would allow a clear pathway for walkers in the right-
of-way.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Safety Advisory Committee, as presented.
HARRINGTON ROAD YIELD SIGN
Mr. Chalpin referred to the verbal request of the Lexington Police
Department that a YIELD sign be installed on Harrington Road at Mass. Avenue
because of an increase in confusion on the part of motorists in determining
who has the right-of-way at this intersection.
Upon motion duly made and seconded, it was voted to approve the
recommendation of the Traffic Safety Advisory Committee that a YIELD sign be
installed on Harrington Road, westbound at Mass. Avenue.
GRANT/EAST STS. STOP SIGN
Mr. Chalpin reviewed the Committee's report on the request of Susan
Karger, 216 E. Emerson Road, for installation of a STOP sign on Grant Street mow
at East Street, in the interest of safety to students bicycling to the Fiske
and Diamond schools.
Upon motion duly made and seconded, it was voted to approve the
recommendation of the Traffic Safety Advisory Committee that a STOP sign be
installed on Grant Street at its intersection with East Street.
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Selectmen's Meeting -3- January 22, 1990
BOW STREET/FOTTLER/MASS. AVENUE
Mr. Chalpin outlined his Committee's report on the request of Professor
B>E> White for prohibition of parking on Mass. Avenue at the corners of Bow
Street and Fottler Avenue to allow more visibility for cars turning left on
Mass. Avenue.
The Committee's exploration of data on Fottler Road's intersection with
Mass. Avenue revealed no record of accidents attributable to parked cars at
that location and the Board took no action on Professor White's request for a
parking ban.
Because of several accidents in 1988 and 1989 at Bow Street and Mass.
Avenue, it was voted to approve the Committee's recommendation that parking be
prohibited along the entire frontage of #109 Mass. Avenue. Before the ban
goes into effect, Mr. Chalpin will discuss this action with the shopowners
operating in that block.
D.C. HEATH COMPANY, SPRING STREET
The Committee's recommendations on concerns expressed by Keith Sullivan
of D>C> Heath Company for the safety of motorists exiting the company's
driveway and his request for installation of a warning sign.
011N" Upon motion duly made and seconded, it was voted to accept the
recommendation of the Committee that D>C> Heath Company be asked to consider
closing the two driveways they now use and to construct one new driveway at
the central location with better visibility. The Heath Company will be
advised to contact the DPW to request selective shrubbery clearing at the
roadside.
CONCORD AVENUE SPEEDING
Mr. Chalpin reviewed the Committee's recommendations regarding the
problems being experienced by Edward Chardo, 130 Concord Avenue, with speeding
cars which cause a dangerous condition when he tries to leave his driveway.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Committee, as follows:
An additional BLIND DRIVEWAY sign will be installed at #130 Concord
Avenue;
The Lexington Police Department will be requested to include this area
in its selective enforcement program.
Regarding lowering of the speed limit, Mr. Chalpin has been informed by the
Mass. DPW that the Town's previous request for a reduction to 30 mph will be
acted upon within a month.
Mr. Eddison thanked Mr. Chalpin and his committee for his excellent
reports and, as always, his assistance to the Board.
MINUTES
pm. Upon motion duly made and seconded, it was voted to approve, as
presented, the minutes of the Selectmen's Meeting on January 8, 1990.
RESIGNATION, CATV-COMMITTEE
Upon motion duly made and seconded, it was voted to accept the
resignation of Shang-chao (Stella) Liu as a member of the Cable Television and
Communications Advisory Committee.
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Mr.
4-Mr. Eddison expressed to Mrs. Liu, who was present, the regret of the
Board, its appreciation for her work and commitment while a member of the
Committee and the hope that in the future, she will again volunteer her
services.
RESIGNATION, BRIDGE CHARITABLE FUND
Upon motion duly made and seconded, it was voted to accept with regret
the resignation of John R. Packard from the Bridge Charitable Fund, effective
:is of January 1., 1990.
U.S.S. LEXINGTON COMMEMORATIVE STAMP.
Upon motion duly made and seconded, it was voted to approve a draft
letter by Mr. Eddison, expressing the support of the Board of the request of
crew members of the USS Lexington (CV2) to the V.S. Postal Service for
issuance of a commemorative stamp in honor of the 50th anniversary of the loss
of the ship in the battle of the Coral Sea.
CONSENT AGENDA
Mr. Marshall asked for clarification o f the request for abatement of .100
sewer and water charges billed to multi-family buildings such as apartment
houses and condominiums. It was explained that because each of the meters in
these buildings record water used by several units and that therefore, under
the new water rate structure, the owners are charged for high use at the
higher rate. The abatements would correct this inequitable situation.
!TSE OF BATTLE GREEN
Upon motion duly made and seconded, it was voted to approve the request
of the Lexington Minute Men, Inc. for use of the Battle Green for a rehearsal
of the reenactment of the Battle of Lexington on Sunday, April 1, 1990 from 2
to 4 p.m. , with a rain date of April 8, and on Monday, April 16. 1990 for the
reenactment of the Battle at 6 a.m.
ONE DAY LIQUOR LICENSE, MUSEUM/FINE ARTS
Upon motion duly made and seconded, it was voted to approve the
application of the Lexington Committee of the Museum of Fine Arts for a One
Day Liquor License on February 13, 1990, with a snow date of February 15, to
allow the service of wine in the lobby of Cary Hall in conjunction with a
program on Monet.
ONE DAY LIQUOR LICENSE, ARMENIAN SISTERS' ACADEMY
Upon motion duly made and seconded, it was voted to approve the
application of the Armenian Sisters Academy for a One Day Liquor License to be
held at 20 Pelham Road on January 27, 1990, from 6 p.m. to 1 a.m.
Tomo
COMMITMENTS
Upon motion duly made and seconded, it was voted to approve the
commitment of December Final Bills, $1,455.81; January Sewer Charges,
$1,500,00; January Cycle 9 bills, $7,069.97; and Street Opening Permit Fees,
.2150.00
3/b1
Selectmen's Meeting -5- January 22, 1990
ABATEMENTS
Upon motion duly made and seconded, it was voted to approve the
abatement of sewer charge ($6,500.53) and water charges (55,808.54) for
billing adjustments, as previously discussed.
BUDGET REVIEWS, DPW/ENGINEERING
Mr. White reported that the total appropriation requested for the Public
Works is $5,410,428. He is proposing a reduction in that amount of $103,000,
or funding of $5,307,468. He felt that DPW will be more significantly
impacted by decreases than any other major department.
Mr. White outlined additional programs proposed and ongoing/maintenance
projects of the DPW and Engineering Department. He noted an increase in
responsibilities and duties in all departments and divisions and the definable
services to he provided. Increased service had been provided by less sick
wave, concentration of efforts and use of skills, sophisticated equipment and
productivity.
Richard Spiers, Director of Public Works/Engineering, reviewed current
staffing and added responsibilities since 1980, accomplished with decreased
'awk staff and summarized the appropriation requests of the departments and
divisions under his jurisdiction: DPW Administration, Highway Division, Parks
& Grounds, Refuse Collection, Building Maintenance. Appropriations requested
for these programs are $5,410,428. The Town Manager is proposing $5,307, 468.
Mr. Spiers reported on the following budget requests:
Highway Maintenance -- level funded for the last few years, showing a
decrease this year; Street Lighting, reduced by $30,000 in FY91. The
implications of the street light moratorium were discussed. Road Machinery,
no increase i n 3 years; Sanitary Landfill, reduced by $4,500 in FY91. There
ill be no well testing this year. Traffic Regulation/Street Signs, level
tiinded; Snow REmoval, no increase; Park Division, requesting an increase of
S33,000; Park/Shade Tree Division, reduced by $1,780 in FY91; insect
Suppression, no increase in the Dutch Elm Disease budget; Cemetery, an
increase of $21,000 for contracted maintenance services.
Town Office Building maintenance is provided by 5 employees. Mr. Spiers
listed added responsibilities since 1972, with the same level of staffing.
Refuse Collection & Disposal, Recycling: funding to be decreased by
555,000 in FY91 as a result of the recycling program. A brief discussion of
collection/recycling at condominium and apartment developments with respect to
possible inclusion in the program, followed.
William Hadley, Director of the Sewer & Water Division reported on the
responsibilities and accomplishments of the 13 employees and described
mandated programs, such as the leak detection program which has resulted in
considerable savings since its inception.
mom' Mr. Marshall asked that information on savings successes and
productivity described in several programs be given to Town Meeting members in
a strong presentation.
The Water/Sewer Division operating budget will require an increase of
11%, due to debt requirement, need for equipment, and MWRA assessment.
Capital outlay of $1.2 million will also be proposed. Mr. Hadley saw an
increase of 53% in sewer/water rates to pay for the capital items, if the
items are not bonded.
DPW capital projects were outlined briefly and will be reviewed more
completely at a future meeting on all capital items.
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Ir. Eddison thanked Mr. Spiers, Mr. Fields, Mr. Hadley for their
presentations and the excellent job done in preparation of information.
All Board members joined him in expressing their appreciation for the
fine work of the Department.
MARRETT ROAD/RTE 2A ENGINEERING SERVICES
"fir. White presented the request of the Director of Public kvorks 'for an
lmendmen t of the Contract for Engineering Service to complete the Federal
T v i r�inmental Section evaluation for the Marrett Road/Rte 2A construction
}r.•o,j ec t. The project will soon he advanced to its 75% design stage and an
amount of $10,650 is needed to cover additional engineering services which had
been required to complete this section. The Board was requested to endorse an
Initial Advisort' Report to the Mass. DPW, in order to use advanced funds held
in an account by the Town.
Upon motion duly made and seconded, it was voted to execute an Initial
Advisory Report to be submitted to the District Highway Engineer, Mass. DPW,
And to approve the amendment of the contract with BSC Engineering, by
Authorizing the pament of $10,500. to nay for additional service relative to
rosy
the Marrett Road/Rte 2A Improvement Project.
\MB['L\NCE ABATEMENTS
Upon motion duly made and seconded, it was voted to approve the
abatement of Ambulance Charges, recommended by Fire Chief John Bergeron. as
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ry ia.djo Sanchez, 20 Winthrop Road $100.00
Richard Bentley, 90 Spring Street ►100.00
Ruth McAfee Days inn $100.00
Betsy White Wild Acre Inn $100.00
Further Investigation of the correct addresses for Ruth McAfee and Betsy
r�hite. as requested by the Selectmen, had not been successful.
PINE MEADOW/MEAGHERV I LLE SITE PLAN DEVELOPMENT COMMITTEE, RFP
Deborah Radway reported that the Pine Meadow/Meagherville Site Plan
Development Committee had recently completed a Request for Proposal for
construction of housing which will be sent out in the near future to
Interested developers and outlined various requirements and goals of the RFP.
Upon motion duly made and seconded it was voted to adjourn at 11:07 p.m.
true record, \ttest: lail"
Marion H. Snow
Executive Clerk yr,
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SELECTMEN'S MEETING
January 29, 1990
A regular meeting of the Board of Selectmen was held on Monday, January
29, 1990, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m.
Chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney; Mr. White, Town
Manager; Ms. Radway, Asst. to the Town Manager; Mrs. Snow, Executive Clerk,
were present.
SKATEBOARDING AREA
Mr. Eddison referred to the request of the Recreation Committee for a
designated area for skateboarders to meet problems related to this activity in
Lexington Center and elsewhere in Town. The Committee had found an
appropriate paved site on the High School grounds and near the Center, at the
back entrance to the Student Parking lot where there are no neighbors close
enough to be impacted by noise and felt that if approval could be gained, that
site would be worth trying. Mrs. Marshall, Chairman of the Recreation
Committee, was present.
Mr. White said that because the area is within School boundaries, the
School Committee's permission must be gained, in addition to authorization for
the use by the Selectmen.
The Manager referred to the question of the Town's liability in the case
of injuries to skateboarders, and saw the activity as an additional risk to
the Town which would require payment of higher insurance premiums.
Mr. White reported that Police Chief Furdon had no objection to
skateboarding from a recreational standpoint.
There was discussion on the actual degree of danger in skateboarding as
opposed to other athletic activities and why the Town would be placed any more
at risk than with other sports played on Town owned land.
There were several skateboarders present who spoke of the comparative
safety of the sport as compared with others such as Lacrosse and football, and
reported that they had not been injured in the several years they had been
involved in the activity. The Selectmen were not in favor of supplying any
equipment such as ramps if the area is approved.
Mr. White was asked to discuss the matter with the Superintendent of
Schools and the School Committee, adding an additional potential location of
one can be located. Mr. Marshall asked that the Police be requested not to
unnecessarily restrict the skateboarders if they are not causing any adverse
impact to the neighborhoods in the vicinity.
Upon motion duly made and seconded, it was voted to request the Town
Manager to pursue the matter of locating a skateboarding area, within the
framework described above.
APPROPRIATION COMMITTEE PROJECTIONS
Michael O'Sullivan, Chairman of the Appropriation Committee, distributed
his Committee's data on "Preliminary Appropriation Committee Revenue
Projections", showing projected receipts, free cash available funds, and
available revenues, and taking into account a 5% decrease in the Cherry Sheer
receipts. After including amounts for water & sewer enterprise, Pine Meadows
debt and the proposed recreation enterprise, the Committee had concluded that
there will be deficit of $169,801, in FY91, and even bleaker picture than the
Town Manager had predicted.
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LEXPRESS
Immo
BUDGET REVIEW
Mr. White recommended that LEXPRESS service, which has been funded for
ten years, be eliminated. He stressed that this proposed cut was not based on
the quality of services provided, but rather a reflection of the Town's
limited resources. The Manager would advise retaining of the Share-a-Ride
program.
Transportation Advisory Committee member Sara Arnold was present to
provide information on options for offsetting a decrease in funding.
Mrs. Arnold gave the history of LEXPRESS' 10 1/2 years of service to the
Town. She acknowledged the fiscal constraints now facing towns and listed
ways in which the Transportation Committee has tried to address them by
reducing costs.
A map of the Town showing bus routes reduced from eight to six was
reviewed. The Committee is requesting $265,000 (A 6.06% increase) for six
routes, and Share-a-Ride, effective as of September 30, 1990. Further efforts
toward additional reduction on increased revenue will be made.
Mrs. Arnold, on behalf of her committee, asked for the Board's support
of keeping LEXPRESS for reasons of quality of life, and student, elderly and
-' handicapped ridership.
Mr. Eddison thanked Mrs. Arnold for her information, and her eloquent
and clear presentation.
Pauline Burke, LEXPRESS coordinator, said that the town has been
verbally assured of the continuance of the MBTA grant of $80,000, but felt
that there could be some doubt, in the light of MBTA's financial situation. am4
A comparison of the costs of operating on six routes, as opposed to
eight, was given, which showed a savings of about $50,000.
There were statements in support of retaining LEXPRESS from many
students and seniors in the audience such as the need for access to food
stores, recreation, doctors' offices, after school jobs, sports and other
extra curricular activities, as well as complements on the performance and
courtesy of drivers. Also mentioned was the benefit of fewer cars on the
road. Several of those present stated their willingness to pay a significant
rate hike to retain LEXPRESS.
Mr. Eddison said that no action on. LEXPRESS would be taken until a full
Board was present and all other budget proposals had been reviewed.
COUNCIL ON AGING BUDGET REVIEW
Mr. White reported that the proposed CoA budget had increased from
$162,251 to $171,664, but that he is recommending a total of $169,964. He
explained that the need for the increase is based on decreases in State
funding.
Dorothy Boggia recapped the history of the CoA since 1976 and listed
current programs and services for both frail and active members. She noted
the many contributions of volunteers and the services managed by them.
John Perry, CoA Treasurer, reviewed the comprehensive budget of the CoA.
He said that for every $1 appropriated by the Town, $2.80 is obtained from
other sources. 1
Linda Vine, CoA Director, outlined the FY91 Goals of the Council
mod
stressing the need to educate the community on what the CoA can do, what
services are in place to assist both the elder and their family and to develop
a better link between area nursing homes and the Senior Center.
Selectmen's Meeting --3- January 29, 1990
She saw the need to investigate other ways to provide home care services to
needy elders, noting the decline in State Home Care services for frail at-risk
elders.
Mr. Eddison complimented Mrs. Vine and Council members on their fine
work and the quality of their presentation.
PARKING METER PERMIT FEES
Mr. White reviewed current parking fees which are .05 per half hour, . 10
per hour, .25 after 5:00 p.m. with a maximum parking fee of .75. He saw the
need to look into these fees, which have not been examined for some time,
regarding increases.
It is proposed that Parking Lot permit passes be raised from $156 to
$175 per year and that parking meter fees be increased to .25 for one hour or
less, .50 for up to two hours, .75 for up to four hours and $1.00 for parking
in excess of four hours.
Mr. White outlined long and short-term parking areas. It is proposed
that .25/hour meters would be increased by 15%. Mr. Marshall supported the
use of short term meters for on-street parking to help Lexington Center
merchants.
Mr. Marshall and Mr. McSweeney felt that the Chamber of Commerce and the
" Lexington Center Committee should be consulted on the proposed increases. Mr.
White will present a formal proposal at the next meeting of the Board.
HAMILL TASK FORCE REPORT
Mr. White gave a summary of the Hamill Task Force on Local Finances
Report Findings and Recommendations. The primary goal of the study was for
the development of a revenue structure for local governments that is
responsive to economic change and allows communities to predict revenues with
reasonable certainty. Policies and funding and distribution of Local Aid or
Revenue Sharing were covered.
The report concluded that the restriction of total property tax and
other local revenues to 2 1/2% be retained, but that some changes are
necessary. Changes relative to costs for public construction, special
education, employee health benefits were proposed, as well as the
opportunities to save money by regionalization.
APPOINTMENT, HISTORIC DISTRICTS COMMISSION
Upon motion duly made and seconded, it was voted to reappoint Stephen M.
Politi as a regular member of the Historic Districts Commission, representing
the Cary Memorial Library Trustees, for a term of office to expire on January
1, 1995.
FEBRUARY MEETING SCHEDULE
It was agreed that regular meetings of the Board will be scheduled for
February 5, February 12, and February 26, with a meeting with the School and
simft Finance Committees planned for February 17 at the Senior High School.
ABATEMENTS, SEWER/WATER
Upon motion duly made and seconded, it was voted to approve the
abatement of water charges in the total amount of $1,135.48, sewer charges in
the total amount of $1,048.22 and demand charges, $5.00.
--4- vai
ONE DAY LIQUOR LICENSE, ELKS
Upon motion duly made and seconded, it was voted to approve the
application of Lexington Lodge #2204, BPO Elks for One Day Liquor License on
February 17, 1990, from 3:30 to 9:00 p.m. , for a wedding reception.
Upon motion duly made and seconded, it was voted 4 -- 0 by roll call
vote, to go into Executive Session for discussion of matters of collective
bargaining, with no intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at 10:05p.m.
t?
A true record, Attest:
(-W/MiOUT
arson H. Snow
Executive Clerk
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SELECTMEN'S MEETING .
January 31, 1990
A regular meeting of the Board of Selectmen was held on Wednesday,
January 31, 1990, in the Selectmen's Meeting Room, Town Office Building, at
7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney; Mr.
White, Town Manager; Ms. Radway, Asst. to the Town Manager; Mrs. Snow,
Executive Clerk, were present.
CAPITAL ARTICLE REVIEWS
POLICE DEPARTMENT
Chief Furdon presented a proposal for Renovation of the Police Station
desk and dispatch area for which he is requesting $66,783. He saw that
project as his Department's most pressing need in terms of dealing with its
current workload, and described the proposed improvements and redesign plans.
The Town Manager is recommending $0 appropriation for that item.
Chief Furdon went on to report on his five-year capital improvements
plan which included telephone recording equipment in FY92; Police weapons
replacement/body armor in FY93; and Firing Range renovation in FY94, with no
request planned as yet for FY95.
I
RECREATION COMMITTEE
Joan Halverson, Recreation Director, and Carolyn Wilson, member of the
Recreation Committee, were present for review of the Committee's capital
requests. Ms. Halverson presented the Committee's first priority as a Weed
Control and Management Plan for the Old Res swimming area, which would include
a water quality study on bacterial counts. The impact of the weed problem,
which Ms. Halverson said would affect more of the area as tine goes on, and
its impact on users was described. The amount requested for this project is
$29,495.
The Committee's second priority is construction of 2.5 restrooms at
Lincoln Park for $149,600. Ms. Halverson spoke of efforts to find an
appropriate location for the restrooms with regard to wetlands and impact on
neighbors, or the alternative of having chemical toilets, which could be
placed anywhere on the site.
Third on the Committee list of requests was rehabilitation of the
Harrington Field soccer and multi--use field for $180,000. Ms. Halverson
described the condition of the field and outlined the work to be done to bring
it up to standard.
LIBRARY
Robert Hilton, Library Director, explained his departments need for
upgrading of its computerized library system and replacing the existing system
which has become outdated, and in the near future will not have the capacity
to handle the activities of the Library. Replacement of the stand-alone
system would cost from $300 to $400,000.
Mr. Hilton spoke briefly about the alternative of joining a cluster of
other communities, to share capital, staffing, training, and upgrading costs,
as well as to share the exchange of data. This could be accomplished with an
appropriation of $150.500. plus $7.000 from Trustee funds. Care's
erg
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PUBLIC WORKS
Mr. Spiers, Director of Public Works, introduced David Bocchino of
Weston and Sampson, who spoke to the Board about the deteriorated condition of
the North Lexington Pumping Station, the ongoing repairs required, and the
need to replace the equipment and building.
Mr. Bocchino described trouble shooting procedures which have been
conducted since 1988 and short term improvements to the pump in May, 1989,
which were a necessity, at that time, in order to keep it operating.
Public Works is requesting, and Mr. White recommending, funding of
$214,000 this year for the design process of the replacement project, the
total cost of which will be $3,000,000.
Mr. Fields, Town Engineer, presented a request for $170,000, to be taken
from the sewer/water enterprise fund for improvements to the sewer system.
The Manager has recommended in favor of this request.
Mr. Fields outlined the DPW request for $220,000, Water Mains/Water
Quality, which the Town Manager had supported.
Regarding the $425,000 request for Water Mains for Fire Flows, which the
Manager is also supporting, DPW has developed plans for work in four areas of
the Town which most urgently need attention.
Both of the above projects would be funded from the Sewer and Water
Enterprise Fund.
um;
Mr. Spiers listed capital purchases of eight pieces of_ equipment
proposed by his department. Mr. White is recommending approval of $350,000,
rather than the $388,500 requested.
Paul Hamburger, Capital Expenditures Committee, spoke for his committee
who supports a higher appropriation for street resurfacing, for which the
Manager is recommending $450,000 as opposed to the $950,000 requested by DPW.
He felt that his committee would be in favor of the Weed Control and
Management Plan for the Old Res.
Upon motion duly made and seconded, it was voted to adjourn at 9:33 p.m.
A true record, Attest:
P40 /
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Marion H. Snow
Executive Clerk