HomeMy WebLinkAbout1989-02-BOS-min0 6 0
,�•N. SELECTMEN MEETING �
February 6, 1.
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A regular meeting of the Poard of Selectmen was held on Monday,
iwebruary 6, 1989 , i n t.hQ Sel ectmen' s Mpet ng Room 1 own Offi ce Pu i 1 d i nr,
at 7:30 p.m. Chairman, Smith, Mr. Marshal 1 , Mr. Eddison a y�
Mr. McSween
Mr. Cohen, Town Counsel ; Ms . Radway, Asst, to the Town Manager Mrs.
Snow, Executive Clerk were present. Selectman Dailey and Mr. White,
Town Manager, Joined the m l ater ,
DALE GAASLAND
Mr Spi ers , Di rector of Public Works, introduced D a l e Gaas l and ,
newly appointed Supt. of Grounds and Parks, to the Selectmen. He
referred to Mr Gaas l and' s extensive experience in the field, which
highly qualifies him for this position in Lexington.
Mrs. Smith noted the importance to Lexington of its green spaces
and trees which makes Mr. Gaasland's job a big one. He was welcomed to
the Town by all Board members and given a standing ovation,
MT NtITFS
Upon motion duly made and seconded, it was voted to approve the
minutes of Selectmen's Meetings on January 9, January 11, and January
18, 1989. Mr. Marshall abstained from voting on the minutes of January
11 and J 18, because of his absence from those meetings.
OLD COUNTY ROAD AREA STUDY
Mr Edd i Son spoke of a request from County Comm issioner, Thoma s
Larkin, for comments on a draft c o n tract with MAPC for a Regional Study
of the Old County Road area. Mr. Eddison's draft response to the
request for comments, which had been distributed to the Board, noted the
Board's re sistance to the widening of old County Road which is seen as a
threat to the Hobbs Brook Reservoir watershed and a cause of increased
Traffic on Rte. 128.
Upon motion duly made and seconded, it was voted to approve the
letter as drafted , to be sent the Commissioner Larkin on be of the
Board.
As indicated in the draft contract Phase 1 of the planning
proposal would involve the cre of a joint policy committee
representing the various interests. Mrs. Smith expressed interest in
representing Lexington on such a Committee.
RESIGNATION, TRANSPORTATION ADVISORY COMMITTEE
Upon motion duly made and seconded, it was voted to accept, with
regret, the resignation of L i l i S i l vera as a member of the
Transportation Advisory Committee. The Board's appreciation of Mrs.
S i 1 vera ' s excellent service to the Town while a member of the Committee
will be expressed in a letter to her.
Sam CONSENT AGENDA
WATER/SEWER APATEMENTS
Upon motion duly made and seconded, it was voted to approve
abatement of Water Charges in the total amount of $3,565.98; and Sewer
Charges in the total amount of $3,306.84.
{
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TRAFFIC ITEM, RERTOCCT
Upon motion duly made and seconded, it was voted to refer the
traffic corcerns of Claire R. RertLxcc i , 50 Hill Street, to the Traffic
Safety Ad v scry! Commi ttee for rev ew and rpcoi? Pnd at i ons .
Mr. Spiers explained that the large amount of abatements listed
were in some cases for properties not connected to Torn sewer and in
others, due to incorrect meter readings by residents.
BUDGET /CAPITAL REQUESTS
LEXPRESS
William Mix, Chairman, and Sally Castleman of the Transportation
Advisory Committee and Pauline Burke, LEXPRESS Coordinator, were present
for discussion of the LEXPRESS Capital request.
Chairman Mix reported that his Committee would like to extend the
life of the mini-busses to 1990 and w i l l meet with the Contractor and
the Town Manager to speak about maintenance, which has not lived up to
expectati ons . He proposed procedures for periodic oil testing to detect
any potential damage to engines. HP also will request Town support by
periodic inspections of the busses by the DPW. He suggested that, in
order to contain operating costs, the contractor purchase fuel through
the Town at lower cost than is now paid.
The Committee is looking at restructure na the entire route system
but is reluctant to cut back at this time because of diminishing
ridership of Middle School pupils. In the light of the recent META veto
of fare increase, the Committee is hesitant to increase _EXPRESS fares
for fear of l os i na even more riders.
Tn response ±o Mr. Eddison who will probably present the LEXPRESS
Article at Town Meeting, Mr. Mix clarified the Committee's decision to
delay cutting routes. Time has to be given to determining if new
routi nq would he workable and would not cut off areas of high ri dprshi D .
The T.A.C. feels that if the present t l eet can oe kep M , with a
workable contract with F_ l Dorado expended, it would be in a good position
to cone to Town Meeting with a $250,000 proposal. Mr. Mix will provide
information on the financial impact if cuts in routes were to he made
now.
Mr. White 1,oined the meeting at this tine.
HP felt that the Committee's approach was a sound one and saw the
need for a year to examine route cuts so as to decrease ridership as
little as possible. He supported the Committee's proposals for
extension of the contract and periodic inspections of busses.
Mr. McSweeney referred to the large MBTA assessment and the amount
of Town funding for LEXPRESS and said that he was troubled to see near
empty busses travelling through Town. He supported the LEXPRESS program
for the needs of the elderly and handicapped but had problems with
seeing that much money spent to transport a few students.
Mrs, Smi th wished the Committee well with its new approach and
thanked Mr. Mix for all the hard work done. Mr. Whi to ' saw the
Committee's effort as a responsible response to the need for tight
budgeting.
X0 8
0 ,.,, R Selectmen's Meet i nq -3- February 6, 1989
SCHOOL DFPA PTMENT FY90 BIJDGET/CAPTTAI_ REQUESTS
Chairman Paul Newman, all members of the School Committee, and
'Superintendent of Schools, Phi Gei aver, were in attendance 'ter
p. rpc Pr - r;,.� cr of the Sclhooi Deoar tent' s ' Y9C c r, r�i _ ci . C :34 rap; G -.
article requests.
Mr. Newman commented that the committee had for the first time
prepared a 0 -base budget and that public involvement had been invited
through the process The C ommittee and the Superintendent had aarPed on
a total request of X26,400,155. Capital requests totalled X1,850,000.
Mr. Newman credited Dr. Geiger for his work throughout the budget
preparation procedures.
Dr. Geiger reviewed with the Board various aspects of the School
Budget as shown on sheets distributed to the Selectmen: salary
increases, with 20% of the staff receiving approximately a 16jo increase
and 80% receiving an 8.1°; increase. The total budget increase was shown
as 8.59.
Also reviewed were reductions from the FY89 budget: cuts from the
administrative staff; instruct support cuts* operations reductions;
program reductions or el iminations; for a total $886,699 in ma ;or
reductions. Dr. Gei explained improvements (or ret increases) to the
budget totalling $2,897,281.
Mr. Newman noted that the process had opened up to the public as to
how decisions on the budget had been mare and what was being provided
for the money spent.
.Mr. Marshall expressed his support of the proposed expense budget
for the Schools, and indicated that he would probably support the
Capital requests if hp is convinced they are necessary.
He foresaw problems in the future, however, with continuing the
high rates of salary increases l isted without program cuts to
compensate.
tie urripd attenti to control of manda +ed Special Education
programs and services.
He complimented the School Committee and the Superintendent for the
way the budget process is working this year.
School Committee Member Al pert 'abi n, with reference to Senator
Kraus' forecast of a shortage of qual 'i fi ed teachers and resultant
higher wages, felt that the Town must look at other sources of revenue,
i.e. override of Proposition 2 1 .
Mr. Marshall pointed out that if teachers' wages continue to rise
significantly, more people will enter the field, which will then
alleviate the shortage and the need to compete for their services. He
saw the problem as short term.
Mr. white saw no way, even with overrides, to continue the high
level of increases requested for teachers, addi na that next year cutting
of programs may have to be looked at.
Mr. Marshall suggested that the buy back of sick leave issue be
examined as a potential source of funds for teachers' raises.
Dr. Geiger presented the School Department's O perating Budget
proposal for FY90 in the total amount of $26,816,963. He noted that as
Superintendent, he had two roles: to ensure provision of educati and
to demonstrate accountability for the School System.
Mr. Dailey ioined the meeting at this time.
a °9
!E
Under Capital Improvements Pequests, he described a system wide
program which would require acquisition of computer Pqui nment costing
$1,400,526, plus repairs and improvPmPnts to the High School, Fstahrook
School, Aa rr4 rgtcn , Bridge and Fi s ke Sc'nool s . 'rhQ Schools' total
capital improvement requests amourted to .I ,F50,000.
Mr. Eddison said he sensed the Board's general acceptance of the
Operating Budget request, but questioned whether the Town could afford
the entire Capital Improvements Program proposed, even though all the
items were good ones. He questioned the method of financing the
expenditures.
Dr. Geiger described alternative financing methods such as
Certificates of Participation, bonding and leasing, all of which are to
be further discussed by the School Committee and scenarios presented,
He also suggested us i nq funds from the Town's cash reserve.
Mr. White Said that short term borrowing could he investigated and
that the Certificate of Participation concept car be explored.
Nor, Dailey suggested that the maintenance requests could be put
into a maintenance account rather than combining them with the computer
program request. He questioned placing maintenance item requests under
Capital.
Mr. Marshall said he was predisposed to be supportive of the
Capital requests for maintenance but advised the School Committee to be
frank at Town Meeting about maintenance items not attended to in the
past.
Regarding computer equipment, he saw the need for a selling ob and
provision of information as ±o precisely what is needed. He advised
that the equipment be requested in three phases, rather than all in ...�
FYQO ,
Mr. Eddi son suggested that the Capital Article be split into i
two elements. He expressed his high regard for the School Commi and
the hard work done by its members
j
Mr Newman thanked the Selectmen for their helpful comments. He
noted that after FY90, maintenance items would be included in the
operating Budget,
HUMAN SERVICES COMMi.TTEE
Cc- Chairman Rene Cochin and Robert Cushman, members of the Human
Services Committee, and Steven Baran, Puman Services Coordinator, met
with the Board for discussion of the Committee's requests for funding
for various provider agencies,
Mr. Cushman said that his Committee's procedures in preparation of
its recommendations had been the same as in previous years, in regard to
review and recommendations on funding requests from Senior
Health/Independent Living Monitor Program, CMARC , Cooperative Elder
Services, RePlace, and the Council on A aing.
Mrs. Smith complimented the Committee on its continued good work as
represented by the written presentation.
Mrs. Cochin referred to the decline in federal and state funding
and the resultant decrease in services. She saw the Town, as the first
level for support and an increased pressure on it to meet needs that
were previ ous l v met in other ways. She spoke of the loss of Mystic ■ W
Valley Mental Health Center as an example,
, �� J a
am^ Sel Meeting -5- February 6, 1989
COOPERATIVE ELDER SERVICE'S
CES I , wh i ch operates a variety of programs f or o l der c i ti zpn of
Lexington, is requesting �)3 , 500 , an increase of 9 ,00.00. Mr Whi
explained that. since appropriated funds had not been completely Expended
by CESI, he was recommending no increase.
The Manager suggested an updated "rIpeds Assessment" to define
services provided and what others are needed and arriving at decisions
based on the study.
Mr. Marshall felt that that process would eliminate the opportunity
for people to come to the Town with unfulfilled needs not previously
known and was in favor of allowing for the flexibility of the advocacy
process.
He suggested that the Board focus on the larger items presented
i.e. RePI ace and CoA. Mrs. Smith said she had no probl Pm with the
smaller requests and the Board general agreed to go along with the
Human Service's recommendations on them.
REPLACE
Mrs. Smith noted the importance of the RePlace youth counselling
program which provides a unique service. She raised the question of
whether RePlace can be successful enough in fund raising to compensate
for the decrease in state funding. The Human Services Committee is
recommending an appropriation of $73,000, a decrease of $500.00.
Mrs Cochin brought up the role of RePlace in the schools and noted
that Mr. Paran has been working with its Executive Director of the
agency on that natter. nr. Geiger expressed the interes4 of the School
System and suggested that money could be reallocated to allow RePlace a
legitimate role in the schools.
Mrs. Smith felt that the Town should work with RePlace and
supported the Human Services recommendation. She advised as much
di al oaue and cooperation as possible.
Mr. Blount, Executive Director, referred to a Child Abuse
Prevention Program (Mass/CAPP) on which he is working with the Schools.
A report on "Fund Raising by RePlace in the Private Spctor" was
noted and the agency's efforts were lauded. RePlace has raised $26,000
thus far in FY89 .
COUNCIL ON AGING
Terrence Gent, Chairman, Dorothy Bogg i a , member of the Council on
Aging, and Linda Crew Vine, CoA Director, were present for review of the
Council's budget proposal, totalling $118,301,
Mr. Gent outlined issues important to the CoA: over 60 population
growth; CoA budget growth; Sr. Center approaching capacity; program
growth objective external to Sr. Center; and the Town's level of
spending per resident over 60. Also reviewed were charts showing
"Population Trends by Age Cohort" and a breakdown of the FY90 budget of
$666,5897, 189 of which is Town funded.
.•-ft other budget related charts included "Comprehensive Budget by
Category". allocation of Town Appropriated Fund, FY90 , a history of the
use of Town funds since FY87, "Sr. Center Elpctrical Use Rate ", and
"Town Appropriation per Resident 60±".
It was noted that dollars per 60+ residents had decreased each year
since FY880
- 67
Costs f=or heating of the Sr. Center were discussed. The Manager
referred to ongoi improvements in this area at the Cen which should
result in savings when completed and said he had based his "MW recor�mendati o,r, T Or -'7 less than was requested for electricity. He
added that if necessary, a Reserve Fund transfer could be made.
Board members agreed that the "t.1,000 should remain in that item, as
requested by the CoA.
I t was the sense of the meeting to support the total Council on
Aging request of S118,301.
WARRANT 1989 ATM
Upon motion duly made and seconded, it was voted to sign the
Warrant for the 1989 Annual Town Meeting, to begin with the Town
El on March 6, 19890
CROSSWALK SAFETY
Mr, White noted a map of Lexington Center which showed every
existing crosswalk and he reported on procedures to identify a course of
action regarding pedestrian safety in the Center. All crosswalks are to
be examined as to the appropriateness of location and reports concerning
channel i zati on and street lighting in the Center wi ll be developed.
After review of all information, the Selectmen will refer the matter to
the Traffic Safety Advi sory Committee for recommendat.i ons .
The Manager stressed the importance of working with the Chamber of
Commerce on public education to promote pedestrian safety. He noted
that the Police Department has participated by giving educational �
programs on safety, and by stepped up enforcement of crosswalk and
parking laws. Mr. White. plans to submit a formal plan to the Board at
its next meeting,
Mr. Marshall felt that positive methods to improve traffic safety
must he used i.e. l arger fines for violations. He asked if there is a
reasonable output quota on enforcement and whether it has been
considered to appoint one person s p e c i f i c a l l y responsible for parking
meter and Jaywalking fines .
Mrs. Smith referred to the issue of education of pedestrians
regarding their apparent lack of caution and urged that the street
lighting issue, relative to safety, be looked at.
EXECUTIVE SESSION
upon motion duly made and seconded, it was voted 5 - O , Mrs. Smith,
Mr. Marshall, Mr. Eddi son , Mr. Dai l ev y Mr. McSweeney, to go into
Executive Session for discussion of matters of litigation, with no
intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
11:15 p.m.
A true record, Attest:
4 4k �� / YJGv
Marion N. Snow
Executive Clerk %WO
SELECTMEN'S MEETING
February 13, 1989;
A regular meet i na of the Board of Select n was held on Monday,
February 13 , Bc , in the Selectmen's Meeting Room, Town Off ice
Building, at 7:30 p.m. Chai rman Smi th, Mr. Marshal 1 , Mr. Edd i son, Mr.
Dailey, Mr. McSweeney; Mr. Whi Town Manager; Mr. Cohen, Town Counsel
Ms . Radway, Asst, to the Town Manager; Mrs. Snow, Executive Clerk, were
present.
PUBLIC HEARING, EDISON/N.E. TEL,, IVAN STREET
Mrs. Smith. opened a public hearing on the petitions of Boston
Fdison Company and New England Telephone Company for permission to place
an anchor guy on !van Street.
The notice of the hearing was read by the Chairman.
Edward Chisholm, representing the Edison Company, and Robert
Boudreau, of New England Telephone Company explained the need for the
installation to stabilize the end pole on Ivan Street.
Mrs. Smith read the recommendations of the Director of Public Works
that the request he granted.
In answer to Mr. McSweeney, Mr. Chisholm reported that the anchor
guy would not cause an obstruction to residents.
There bei nn no other questions or comments, Mrs. Smith declared the
hearing closed.
�•-• Upon motion duly made and seconded, it was voted to approve the
petition, plan and orders of the New England Telephone Company and
Boston Edison Company to place an anchor guy on Ivan Street on the
westerly side approximate) v 250' off Eldred Street, at existing pole
29/29/0
NATIONAL PARK SERVICE, SZARKA
Frederick Szarka , Acting Supt. , Minuteman National Historic Park,
was present for a second formal briefing on the Park's Draft Management
Plan. He noted that the Park Service was not quite on schedule with
planning procedures but was closing in on the goal.
He reported that Phase three, regarding relocation of Rte. 2A and
Old Mass. Avenue, will be subject of further studies. The Park Service
will continue to meet with the area residents as the studies progress.
Mr. Szarka referred to the November 1, 1988 response by Lexington
and said that he had asked for the meeting so as to verify his
understanding of the comments presented and to describe plans evolving
as a result of the comments.
Lauren McKean and Bob Hol zheimer, also of the Park Service
attended. Mr. Hol zhe i mer distributed a revised planning schedule
showing May, 1989 as the date for Final plan approval.
He said that a number of concerns had been expressed by n¢ighboring
towns and area residents. The Park Service has tried to address those
concerns in the revised plan, and will continue to work with the
40Eft communities on plans for relocation of roads.
Regarding the October 31 comments of the Planning Board, the Park
Service concurs with Items 1 through 11 and will seek to address the
concerns l i stpd .
On Item 12, the Park Service will seek further direction from the
Town and is open to discussion of the 3--5 acre N.P.S. parcel near Rte 1280
_2_
With regard to Item 13, possible inclusion of the Lexington Green,
the N.P.S. i s ver interested in the development of a cooperative
agreement with the Town so as to make it part of a visitor's experience
at the Park and asked for guidance as to incorporating it in the draft
plan.
Mr. Szarka referred to the concerns of the Hayward Pond area
residents over die N . P . S . original proposal to acquire residential
property at the perimeter of the Park. He said that there may be
interest in acquisition of some area properties, other than Hayward
Pond, and would want to pursue the concept with the Town.
The land acquisition issue will be the subject of further study in
the future but the Hayward Pond area will not be cited for acquisition
in the Park Service's recommendations on the plan to Congress.
Alternatives would be explored and the closure of old Mass. Avenue and
other accesses, sought.
Roger Mello, 2-9 Hayward Avenue asked how firm the timetable
projected by the N . P . S . was. Mr. Szarka felt that his recommendations
on the draft plan should be pretty well lined up by May '8 1 . 0 .
Mr. M e l l o , referred to the ongoing uneasiness of the residents on
the land acquisition issue, until the plan is f i n a l i z e d and asked for
that assurance as quickly as pnssi bl e.
Mr. Eddison pointed out that the Town would not want it thought
that closure of Old Mass. Avenue is a given and that discussions,
negotiations and provision of alternative access would be required.
Mr. Marshall referred to the lack of cooperation of the Park
Service in the case of the plans for the widening of Marrett Road which
he felt could affect the level of the Town's cooperation in this
situation. He asked that a clear statement that plans for acquisition
of the Hayward Pend residential land are dropped before proceeding with
any negotiations.
Mrs. Smith summarized major points brought out as 1; no residential
land is to be taken by the Park Service, and 2) the Town would be
willing to discuss possible closure of old Mass. Avenue with the
p r o v i s i o n for alternative accesses.
Regarding the Sheraton/ Lexington Motor Inn proposal for expansion,
Mr. Szarka said that the Park Service does not oppose it, but would do
nothing to encourage it. He felt that it would have very little impact
on the Park.
Mr. Marshall pointed out the increase in Marrett Road traffic from
the hotel expansion and felt the M.P.S. should not take a neutral stand.
Mr. Szarka felt that the traffic patterns now proposed by the Sheraton
would result in increased safety.
Mr. Dailey, with reference to the concerns of the Hayward Pond
residents, said that it must be unsettling to hear of future studies on
land acquisition, which would indicate that no definite decision
regarding their land had been made. He urged the Park Service to make a
final statement now that the plan would not include such a c q u i s i t i o n s ,
Mrs. Smith noted that in recent months, the Park Service has been
sensitive to the views and concerns of the communities and expressed her
hope that it would continue.
Selectmen's Meeting -3- February 13, 1989
CAPITAL BUDGET /IMPROVEMENTS PROGRAM
Nor. White submitted tote Board the Town's first comprehensive
capital budget and 5 -year capital improvements program for FY90 -FY95 , a
component of his Proposed Program Budget. He thanked the Selectmen for
their acceptance of the new process and expressed his appreciation for
+h supvort of t = Pl ?nni rig Fcard and Planning Di rector in the
preparation of the program.
The Manager said that the program was developed in anticipation of
a different financial climate and is timely, as the Town tries to
grapple with some of the problems under Proposition 21.
In noting the tremendous effort required to create the first
capital budget document, he thanked Deborah Radway, candy McLaughlin,
Robert Bowyer, Linda Coburn, and Joseph Marino for their s i g n i f i c a n t
assistance.
He reviewed the five areas into which the capital budget i
divided:
Definition of a capital Improvement
Policies that Underlie the capital improvements program
FY90 Project Description
FY90-95 capital improvement program requests.
Fiscal analysis of past and future capital expenditures.
Ms. Radway outlined the sections on definition, criteria and Goals,
and Mr. Bowyer reviewed FY90=95 improvement program requests and fiscal
analysis of past and future capital expenditures. He provided, on
s l i d e s , information of program categories, program descriptions and
,�,.. program plans.
Ms. McLaughlin summarized the need for anticipation of future
changes in funding responsibilities that towns will continue to face
under Proposition 22 and stressed the importance for planning ahead so
that the quality of 1 evel of municipal services can be maintained.
A slide entitled "Steps In Development of a Capital Improvements
Program" was shown and reviewed.
Mrs. Smith ccmpl imented the Manager on the provision of a wonderful
planning tool which has long been needed.
Mr. Eddi son agreed that the new budget program was ,highly
commendable. He questioned the use of the terms "criteria" and
"priori ties" . Mr. Marshall felt that some of the criteria listed would
be more appropriately termed categories of projects or labels.
All members of the Board commended the Town Manager for his
presentation.
Mr. Marshal 1 urged that thought be gi to preparation for a
balance sheet showing town assets. Mr. White noted that very few
municipalities have done so but that it is one of his goals.
Mrs, Smith said she saw the need under this process for all
departments to prepare a 5 -year program now in order not to have their
needs left out of the process.
RECYCLING
Richard Spi ers , Director of Public Works, was present to report on
• features of the recycling program. He spoke of a questionnaire card to
be distributed that week and the next to residents who are not
participating, to find out why, and to encourage future participation.
�4ftw
He wi provide information on the participation rate of
condominium owners, recently included in the program.
A letter will be sent to the Housing Authority asking for the
ccoperati on of L.H.A. empl oyees in ass ;sting the elderly to participate,
Mr. Dailey advised an eas!I/ approach with the elderly who wish to comply,
but who may be physically unable.
Mr. Marshall suggested that Youth Groups be asked to assist the
elderly on a volunteer basis.
MINUTES
Upon motion duly made and seconded, it was voted to approve the
minutes of Selectmen's Meetings on January 23, and January 25, 1989.
!fir. Marshall abstained from voting on the mi nutes due to his absence
from both meeti
CONSENT AGENDA
ABATFMENTS , WATER/ SEWER
Upon motion duly made and seconded, it was voted to approve
abatement of Water Charges in the total amount of $4,540.25; of Sewer
Charges in the to amount of $4,39.2.00, and of Demand Charges in the
amount of $1.00.
COMMITMENT, WATER/SEWER DEMAND CHARGES
Upon mot ion duly made and seconded,
commitment of charges as follows:
Water Charges, final bi 11 s , December
Sewer Charges, final bills, December
Water Charges, final bills, January
Sew Charges, final bills, January
Water Charges, Cycle 9, February
it was voted to approve
$1,523.94
$1
$
$1,318.07
$59,504.80
CONSERVATION RESTRICTION
Upon motion duly made and seconded, it was voted to approve a
Conservation Restriction for Lot 17, Pheasant Brook, located at 24
Solomon Pierce Road.
FREDER T CKSON ARTICLE
Mrs. Smith noted an article which had appeared in "Fine
Homebuilding" by Steven Frederickson, Building Commissioner, The Board
commended Mr. Frederickson for his extremely articulate and well written
pieces
DAC/LCC MEETING, CENTER GUTLELINES
it was noted that a Jo Design Advisory Committee/Lexington
Center Committee mPeti na will be held in Fstabrook. Nall on February 14,
at 8:00 p.m. for presentation by David Dixon Associates of draft
Guidelines for Lex i ngton Center Development. The Guidelines will be
available for review by the end of February.
NEW EMPLOYEES
Mr. White reported on his recent appointments of Robert Ebersole as
Revenue Officer, and David Turocy, , as Superintendent of Highway and
Drains, to begin work on March 6th.
o -16
Selectmen's Meeti rQ
V
1611
February 13, 1989
EXECUTIVE SESSION
Upon motion caul u made and seconded, it was voted 5 - 0 by roll call
vote, Mrs . Smi th , Mr. Marshal 1 , Mr. Edd i son, Mr. oa i 1 ev, , Mr. McSweeney,
t-o co into ` : ecuti ve Ses s i o `ter d-i scuss i on of ma t,ers of I i ti gati on
with no intent to resume open session.
Upon motion duly made and seconded,
10:36 p.m.
A true record, Attest:
it was voted to adjourn at
arion H. Snow
Executive Clerk
15
SELECTMEN'S MEETING
February 27, 1989
)
A regular meeting of the Board of Selectm n was held on Monday,
ebruary 2, i�Pq , i n the q.el ec�tmpn' s Meeting Room, �'�w Off ice
Building, at 7:15 p.m. Chairman Smith, "fir. Marshall, 'fir. Fddi son , Mr.
D a i l e y , Mr, McSweeney; Mr. Whi Town Manager; Mr. Cohen, Town Counsel;
Ms. Radwav, Assistant to the Town Manager; Mrs. Snow, Executive Clerk,
were present.
Members of the Planning Board, LexHAB, and the Lexington Housing
Authori tv met with the Board for review of the draft Guidel for
Developm pnt of Affordable Housing, revised by the Planning Board to
reflect views expressed at the Selectmen's Meeting on January 9 Also
to be considered was a draft document in which the Guidelines had been
applied to development of the Meaghervi 1 l e/ P i ne Meadows sites.
Approval of the two documents, conditional upon public input at a
March Public Information Meeting, was requested.
Differing opinions were expressed on the concept of having all
rental units in a development or whether some ownership units should be
included. Board members generally agreed that "all rental" was to be
preferred.
T n Item #1, the Planning Roard proposes that three levels of
hous i nQ might he included in a development: "affordable", market rate,
and some below market rate but above the limi for "affordable". The
concept of including middle price level housing was questioned. It was
also agreed that Item #1 should be revised with respect to the statement.
that "it is preferred that. all of the housing (on publicly nwned sites
be "affordable",
The Planning Board left the meeting at that time because of a
conflicting appointment. LexHAF and the Housing Authority remained for
resumption of the discussion following other scheduled appointments with
the Selectmen.
PUBLIC HEARING, BOSTON EDTSON, LOWELL STREET
Th e ai rman opene a ublic Baring on the petition of the Boston
Edison Company for installation of conduit in Lowell Street. Mr. Mal i s ,
representina the Edison company, explained that the work was necessary
to provide electric service to #188 and #196 Lowell Street.
Mrs. Smith read the recommendations of Richard Spiers, DPW
Director, in favor of approval of the petition.
There being no further comments, the hearing was declared closed.
Upon motion duly made and seconded, it was voted to approve the
petition of Edward H. Linde and Robert B. Swett, Jr., Trus tees of the
191 Spring Street Trust, for permission and li cense for the storage of
automobile gasoline in automobile gasoline tanks for 290 automobiles
(maximum amount, 5,800 gallons) in the in-building garage of Building
at 191 Spring Street ; and in automobile gasoline tanks for 438
automobiles maximum amount, 8,760 gall in the in-building garage
Bui 1 di ng No. 2 at 1.91 Spring Street.
#1
Ili
hi s
Approval of the license was given subject to the following
conditions:
A Conti naencv plan is to be in place in the event there is '"
gasoline spillage on the property;
In the event that any such spill should occur, proper
notification to the Pepartment of Fnvi ronrrenta l Dual i tv
Engineering must be made;
All Fire Department and DFOE regulations must be complied with
in dealing with the storage of gasoline.
MINUTES
Upon motion duly made and seconded, it was voted to approve the
minutes of Selectmen's Meetings on February 6, 1989 and February 13,
1989. It was noted that the Executive Session minutes for those dates
wi l 1 be forthcoming .
HEAVY EQUIPMENT NOISE SUBCOMMITTEE, CHARGE
Mrs. Smith referred to the request bv the South Lexington Civic
Association that the Board address the problem of noise from heavy
construction Pqu i pment , and explore the possibility of a by-law to
regulate allowed hours of operation.
As a first step in the formation of a study committee for review of
this matter, Mrs. Smith th had drafted a Charge outlining the committee's
areas of responsibility concluding with submission of a report to the
Selectmen no later than December 15, 1-089. If the commi tteP' s
recommendations indicate that a By -Law change is needed, the Selectmen
would bri na such a proposal to the 1990 Town Meeting. '"
Upon motion dul v rude and seconded, it was voted to approve the
Charge to the Selectmen's Heav_v Fqui pment Noise Commi tteP, as presented,
AFFnPDA HO[ISTNP i.,f 1T
Discussion wito members of LexHAB and the Housing Authority resumed
on the draft Guidelines for the Development of Affordable Housing on
Vacant Public Sites, as applied to the Meaghervi l l e/Pi ne Meadows site.
In discussion of Item #5, Mr. Derby, LexHAB Chairman, expressed
doubt that Federal and State funding could be obtained for a housing
development, which would indicate that Lexington may have to develop its
own financing. Mr . Spencer, Housing Authority Chairman, felt that the
Housing Partnership people should be brought in in any event to show an
effort to seek outside assistance despite the pessimistic outlook, to
create a better public position.
It was agreed that Item #5 needed clarification as to its intent.
Mr. Derby referred to Item #6, regarding the ration of 3 and
4- bedroom units and reported that LexHAB and had no requests for units
of that size. Mr. Spencer added that the Housing Authority had had very
few such request and would prefer a s i g n i f i c a n t number of 3- bedroom
units.
P. McSweeney again stated his belief that some ownership units
should be included for the benefit of some Town employees who are
striving to purchase homes.
Further discussion of the drafts, to be again revised by the
Planning Roard, was scheduled for March 6th at 7:30 p.m.
a ►9
Selectmen's Meeting -3- February 27, 1.989
Tt was agreed that LexHAF may provide a Liaison to meet with the
Housing Financing Committee, to avoid duplication of the Committee's
efforts by LexHAB.
CROSSWALKS
Chief Furdon and Captain Kilmartin of the Police Department, Frank
Fields, Town Engineer, and Peter Chal pi n , Asst. Town Engineer, met with
the Board for review of Mr. Chal pi n's report on the number, need,
location, and visibility of Center crosswalks and warning devices, to
explore the concept of channel i zati on of traffic at the entrances to the
Center.
Mr. Cha l pi n reported on the recommendation of the Traffic Safety
Advisory Committee that the crosswalk at Clarke Street be relocated to
in front of the Library to connect with Buckman Tavern.
Mr. Chalpin's report staters that any improvements in pedestrian
safety will largely depend on extensive and continuing traffic education
programs. He reviewed points to be stressed in these programs.
Nor. White asked the Board for authority to go forward with the
development of plans for improvements as listed in Mr. Chal pi n' s report,
working with the Traffic Safety Committee, Lexington Center Committee,
the Police Oepa rtment and the Chamber of Commerr.P . After Selectmen
approval, these plans would hp implemented on a trial basis to measure
their effect.i veness .
Nor. Fddi son suggested that zehra striping he used at all Center
crosswalks for better v i s i b i l i t y and that signs at the roadside or other
warning devices be considered for crosswalks with no barrel devices
precedi nq them.
Mrs. Smith asked a.hout the time frame for responses on the plans
from the agencies to be involved, noting the need for quick action on
the critical issue. Mr. White felt that his recommendations could be
developed by the Qrd of March,
Mrs. Smith urged en i i sti na help from the School system to educate
walkers to use caution, not only drivers.
Chief Furdon reported that for some time, in an effort to decrease
accidents, his Department's priorities in the Center had been focussed
on enforcement of crosswalk, parking, and U-turn regulations.
Pedestrian, as well as motorist crosswalk vi of ati ons , is a matter of
concern to Center officers but, he noted, ticketing i aywal kers does not
appear to be workable in the Center. He referred to Police PPdestri an
Safety Programs being presented in the grammar schools.
Captain Kilmartin gave a rundown on Police staffing in the Center.
He noted the distractions to drivers travelling through Town, the
apparent over confidence of pedestrians, and the fact that parked cars
obstruct both walkers and motorists as factors in the increase of
crosswalk accidents.
Mr. Marshall said he saw need for education of adults in pedestrian
safety noting the few vouno children he sees crossing Mass. Avenue. He
was strongly in favor of ticketing jaywalkers as a deterrent. to
Javwal ki ng, which seems to work in other cities and towns.
Mr. White thanked Chief Furdon, Captain Kilmartin and the
Engineering staff for the information provided and said that he would
work with the other committees and agencies toward development of plans
to present to the Board.
V
-4.
MAPC/CAMBRI DGE RFSERVOT R WATERSHED r.OMMTTTEF
Mrs. Smith referred to the request of MAPC for representation from
area towns on an Advisory Committee on the Cambridge Reservoir Watershed
to deal th the aaverse impact of existing and proposed development w
She noted her work with the Mass, Water Resources Authority and asked to
represent the Board on the Committee.
Upon motion duly made and seconded, it was voted 4 - O, with Mrs.
Smith abstaining, to designate Jacquelyn R. Smith as Lexington's
representative on the Cambridge Reservoir Watershed Advisory Committee,
DEQE WATER EMERGENCY ORDER
A memorandum to the Lexington Water Department from the DEQE
D i v i s i o n of Water Supply containing a Declaration of State of Water
Supply Emergency and Order was noted. Mr. White informed the Board of a
DEQE requirement that Lexington, as a MWRA/MDC user, must submit a draft
plan for water conservation to assist in bringing to an end the state of
water supply emergency. The Manager felt that severe restrictions may
not be necessary in 1989 but that if the emergencv continues, water
usage may have to be s i gn i f i cantl v lowered. A draft plan will he
submitted to the Board before it is sent to the DEQE and MWRA at the end
of March .
PROTECTTON OF THE CAMBRIDGE WATFR SUPPLY
Mr, Eddison reported that he had been asked to appear at a hearing
in Boston in support of a bill to include the Cambri dqe water suppl v in
the proposed Watershed Protection Act. He said he would like to he able
to speak, not only for himself but for the Board in supporting the
l e g i s l a t i o n . Information on the proposed hill to protect the drinking
water supply of many metropolitan communities, but not that of
Cambridge, had been received from Senator Michael Parrett and
distributed to the Board.
Mr. Edd sur gel L treat. - would be i n Lexington ` s i me ~est, bath
environmentally and p o l i t i c a l l y , to support Cambridge in the effort and
would also be consistent with anv steps to be taken in response to the
DEQE Declaration of State of Water Supply Emergency.
Upon motion duly made and seconded, it was voted to support the
legislation which would include Cambridge in the Watershed Protection
Act.
APPOINTMENT, FENCE VIEWERS
Upon motion duly made and seconded, it was voted to reappoint.
Martin A. Gilman, 20 Captain Parker Arms, #21, and William H. S u l l i v a n ,
14 M i l k Street, as Fence Viewers, for terms to expire on September 30,
i98919
APPOINTMENT, HUMAN SERVICES COMMITTEE
Upon motion du v made and seconded, it was voted to appoint Ann 14.
Irvir.q, 54 Spring Street, to the Numan Services Comm' +tee ±o fill the
unexpired term of Marion R. Shepp to September 30, l 900 .
MARCH MEETING SCHEDULE 4000
It was agreed that meetings of the Board w i l l be posted for March
6, March 13, March ?0, March 27 and March ?9.
,�, ;L1
Selectmen's Meeting -5- February 27, 1989
VOTFCH LFGISI -ATIDN
Mrs. Smith noted that Nyl es Bar n Prt, LQxi naton's representative on
the Minuteman Tech School Committee, had requested the Board's views on
three bills
A. S -1508 allowing regional assessments to be added to tax caps;
B. S�-740 all owi ng the option of regions joining the State's Health
Insurance Program
C . ' S -739 allowing one percentage or dollar sharing of health
insurance premium costs,
Mr. Marshall saw no problem with supporting P. and C . , which have
been endorsed by the Mass. Municipal Fiscal Policy Committee, but s a i d
he would prefer not to support Bill A. since VoTech shares the financial
problems of all Town agencies and should expect to work within the
system to get along under Proposition 2
Regarding the request to the General Court that funding needed to
implement Ch. 730 aid be included in the FY90 budget plan, 'Ar. Marshall
w i l l explore Mass. M u n i c i p a l ' s view before the Board comes to a decision
on its position.
MBTA FARE INCREASE
Mr Dailey referred to the proposed increase in MBTA fares for
rapid transit, central subway, and commuter rail zone 1A to Pn hance
farebox revenue. He noted that it would be the first increase since
�••• 1981 and that great improvements to the system had been made since that
time. He felt sure that the MBTA Advisory Board will support the
increase and asked that the Board indicate its support as well. Mr.
Dailey saw the change as a modest effort to keep assessments down while
not significantly impacting the level of ridership.
Upon motion duly made and seconded, it was voted to support to
increase in fare structures, as proposed by the Mass. Bay Transportation
Authori
CONSENT AGENDA
ITEMS T R FFIC SAFETY COMMITTEE
Upon motion duly made and seconded, it was voted to refer the
following traffic related requests to the Traffic Safety Advisory
Committee for review and recommendation:
Wood Street traffic safety improvements, as requested by Mr,
Kastarl ak, Mr. LaPointe, Mr. Heywood
Traffic signs on Moon Hill Road, as requested by Eric T. Clarke
ONF DAY LIQUOR LICENSES
Upon motion duly made and seconded, it was voted to approve the
following applications for one Lay Liquor Licenses:
St. Bri gi d' s Parish, March 18, 1.989 for a St. Patrick's Party
W.R. grace Company, RAFDACC , March 2. 1989 for a Retirement Party
020ft PROCLAMATION, BOSTON UN I VFP S T TY
Upon motion dul v made and seconded, it was voted to proclaim March
13, 1959 as Boston University Sesquicentennial Day, in recognition of
its founding in 18319,
RECREATION COMMITTEE, OPENING DAY PARADE
Upon motion duly made and seconded, it was voted to approve the
request of the Recreation Director, Joan Halverson, for permission to vow
conduct a Parade and Opening Day Ceremony on Saturday, April 't', 1989.
beginning at 9:30 a .m . The Ceremony will be held at the Little League
Field,
ABATEMENTS, WATER SEWER, DEMAND CHARGES
Upon motion duly made and seconded, it was voted to approve the
abatement of Water Charges in the amount of $949.30; Sewer Charges in
the amount of $541.32; and Demand Charge in the amount of $55.00.
LOCAL AID
Mr. Whit ' e referred to a letter from Sheila Che i met.s , Executive
Director of the Mass. Municipal Association, in which she outlined the
implications to cities and towns of the $100 million cut in Local Aid,
recommended by the House Ways and Means Committee. Ms. Cheimets
requested that Lexington Selectmen and Town staff participate in a MMA
lobbying day on March 1st to attempt to impress upon the Legislators how
seriously the proposed reduction would affect cities and towns if it is
passed.
Included in the MMA mailing was the MMA' s analysis of the House Ways and
Means Budget which stated that Lexington's Lottery Line decrease will
amount to $78,835, and listed other categorical local grant programs
which have been cut from FY89 levels.
The Manager asked the Board to support the MMA Call to Action
attending the March 1st Lobbying Day. Mrs. Smith, Mr. Eddi son and Mr.
McSweeney planned to participate and will leave from the Town Hall at
10 :15 a.m.,
VFRSAiLLES SIDEWALK DINTN
Mr. White informed the Board of the request of Isaac Dray,
President of Versailles Restaurant for permission to resume outdoor
dining on the sidewalk in front of his establishment. Mr. White
recommended that he be allowed to do so, at a rental fee of $200.00
subject to the following conditions:
• Furniture out no earlier than 11:00 a .m, and no party to be
served after 11 :00 p.m.
• Four to five tables and umbrellas and 16 to 20 chairs.
Serving of meals, coffee, dessert and alcoholic beverages, For
every seat in the outdoor cafe, the seating in the dining room
must be decreased by one.
. Subdued colors are to be used.
Tables and chairs must be set, up so as not to obstruct pedestrian
traffic.
Rental cost of $200.00/month.
Insurance for liquor and l i a b i l i t y of $1,070,000.
Tables should be cleared immediately when unoccupied.
Upon motion duly made and seconded, it was voted to approve the
request of Isaac Dray for use of the sidewalk i n front of 177? Mass.
Avenue, from May 1 to September . 1 -0, 1989, sub ect to conditions as
listed above.
4;-� R-'6
O .•. Selectmen's Meeting -7- February 27, 1989
WARRANT ARTICLE ASSIGNMENTS
Mr. white referred to a draft listing of Selectmen's Article
As signments, which had heen distributed to Roard membQrs and asked that
be tc r oy any chances ih' ch mi gh+ � des i red . P `o o h * ect ons were
raised regarding the allocation of Articles to be presented.
LEXTNCTON CAR COMPANY
Mr. Marshall reported on examples of unsatisfactory servi by the
Lexi ngton Cab Company in the recent past and asked Town Counsel to
explore the grounds needQd to rescind the company's license to operate
in the Town.
Upon motion dul Y made and seconded, it was voted to adjourn at 9:57
P.M. -
A true record. Attest:
Marion H. Snow
Executive Clerk