HomeMy WebLinkAbout1989-01-BOS-min. � r
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SELECTMEN'S MEETING`
January 9, 1989
- o o r w e e ; r_ r f the Board of Se lec� r;en as. he ld c"? M ond' a
Januar y in the Selectmen's Meeting Room Town Of fice building
at 7:30 p.m. Chairman Smith, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mr.
McSweeney; Mr. White, Town Manager; Mr. Cohen, Town Counsel; Ms. Radway,
Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present.
PUBLIC HEARING INTENT TO LAY CUT STREETS
Mrs. Smith explained that the Hearing that evening was being held
for discussion of the Board's Intent to Lay out Streets, which had been
voted on November 28, 1988, and that no vote on the laying out of
streets would be taken until January 23.
The Chairman opened the Hearing on Hampton Road, from Concord
Avenue, 590 southwesterly to end.
Town Engineer Francis Fields showed a layout plan of the street and
described its dimensions.
In answer to questions from the Board, Mr. Fields outlined the
Town's inspection procedures during construction of subdivision streets
and explained the process of provision of surety by developers and the
conditions under which portions of the surety may be released. Mr.
Marshall asked for a method which would ensure that sufficient funds
would be held to cover any construction costs, should a developer
default.
Mr. white said that he has asked that a certain portion of the
surety be held until the street acceptance process has been completed
which would create an incentive for quick completion of streets and
would preclude repetition of the Town's experience with subdivision
streets such as Philip Road.
There being no further questions or comments from the Board or the
audience, Mrs. Smith declared the Hearing cn Hampton w -cad c losed.
The Chairman opened the Hearing on Dover Lane, from Pleasant
Street, 540 northerly to end.
Mr. Fields explained by means of a layout plan the dimensions of
the street.
There being no questions or comments from the Board or the
audience, Mrs. Smith declared the Hearing on Dover Lane closed.
The Chairman opened the Hearing on South Rindge Avenue, Bow Street
to Rindge Avenue, 1125' to end.
Mr. Fields showed the layout of the street on a plan and described
its dimensions.
There being no questions or comments, Mrs. Smith declared the
hearing closed.
The Hearing on Valleyfield Street, from Bridge Street, 450'
northerly to end, was opened and a layout plan displayed and explained
by Mr. Fields.
There being no comments or questions, Mr. Smith declared the
hearing closed.
Mrs. Smith requested that Mr. Eddison conduct the Hearing on
Clematis Road since she is a resident of that street, and excused
herself from the meeting.
Mr. Eddison opened the Hearing on Clematis Road, from Allen Street,
705 easterly to end.
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There were no comments of questions from members of the Board.
Thomas Costello, 35 Allen Street, stated that he had not obtained a
SST ^Z`,t an c ---r at s load. - ..~^ the 7 nai-.e�-?
L e 1c�c r ec uestec a��n sold he wuuyd re rris cOmIrlents uri �.il he hau
been given a copy to review.
Upon motion duly made and seconded, it was voted to adjourn the
Hearing regarding the intent to lay out Clematis Road to January 23,
1989, at 7 :30 p.m.
GUIDELINES, VACANT PUBLIC SITES
Members of the Planning Board were present for review of that
Board's "Suggested Guidelines for the Vacant Public Sites ", prepared as
the next step toward goals agreed upon at the Joint Meeting on
Affordable Housing on November 21, at which policy and procedural
matters had been discussed.
Mr. Eddison complimented the Planning Board on the excellence of
its report However, he questioned the feasibility of entirely
excluding market rate housing, as referred to in Item #1, which he felt
might be needed to aid in funding the affordable units. He saw the need
for more flexibility in that area.
Mrs. Uhrig explained that her Board's basis for that view was that
developers would be building on Town donated land which should allow for
construction of affordable housing at some profit.
Mr. Eddison noted the absence in the Guidelines of reference to
neighborhood involvement in the process for planning the use of the
various sites and felt that it should be included.
Mr. Marshall agreed with Mr. Eddison's position on Item #1,
suggesting, however, that it would be desirable to have as little as
possible market rate housing. He said he would not support Item #1 as
written.
� `7 �_ H ���1 i...4y .. l tLY �a [- h ( t i:e C e'v 1 t
should be responsible for the development process, he felt that options
should be kept open, should having a developer in that role prove to be
best. Mrs. Smith saw the concept of the Town as the developer as a
laudable goal to work toward.
Mr. Marshall felt that Item #4, regarding excellence of design of a
high density cluster development should be expanded.
Mrs. Uhrig said that the Planning Board had not explored at length
the matter of infrastructure improvements related to a development.
Mr. Spencer, Housing Authority Chairman, suggested an addition to '
the Guidelines regarding the tenant selection process and some reference
to rental rate structure.
Mr. Marshall and Mrs. Smith stated their preference for rental
units over ownership.
Mr Hays, Chairman of LexHAB, thanked the Planning Board for its
comprehensive statement.
Mrs. Smith expressed the appreciation of the Selectmen and said
that the next step in the process should be discussion with the Housing
Authority and LexHAB on procedures.
MINUTEMAN VOTECH REGIONAL ACTION GROUP
Nyles Barnert Lexington's representative on the Minuteman Regional
VoTech School Committee, was present to request the help of Lexington in
lobbying for State aid.
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0� Selectmen's Meeting -3- January 9, 1989
Other Towns in the District, some of which he said were not as fortunate
as Lexington in the financial area, are also being asked to assist.
A Reaicnal Act ion r ,L�r fo ,yni.f_!. ~ at -.on of ef fort^ t cbtain
financi.a-'L relief is proposed.
Mr. Barnert reported that in 1987, legislation was passed which
would fund 35% of the School's budget but it was not funded in 1988 and
doesn't look hopeful for 1989. He asked, based on the Board's agreement
that the School should get State aid, that the Town's statement in
support of new legislation which has been filed be transmitted to
Senator Kraus and Representative Doran.
Two bills have been filed: #1. Proposing measures which could begin
to slow the escalation of health insurance costs, and #2. A proposal
that regional school assessments be exempt from inclusion in local tax
cap calculations while still requiring that regions gain budget approval
from two thirds of member towns. A third proposal, influencing state
aid priorities at a time when such priorities will undoubtedly be
completely changed, will also be filed.
Mr. Barnert invited the Board to send Selectmen and Financial
Committees representatives to a February meeting at which a presentation
will be made on how such an Action Croup could consider and pursue the
three items noted above.
LEXHAB, AFFORDABLE HOUSING GOALS
Chairman William Hays and members Donald Wilson, David Eagle,
Sherry Edmonds and Linda Conrad, met with the Board for discussion of
interaction between the two Boards with regard to the implementation of
procedures agreed upon at the Joint Meeting on Affordable Housing. Mr.
Hays thanked the Selectmen for giving the affordable housing program a
strong boost in the past five or six months. He felt that the Board's
efforts would accelerate movement toward the Town's goals in that area.
Mr. Hays reported that .J exHAB has favored the L -1 -aag �- nr -rri:��.e � ;�r�d
over other Town owned sites evaluated for housing use.
He listed four areas which LexHAB fells need to be addressed:
1. The proposal, --what would be built? density? income mix? rental
or ownership units or a combination? public vs. private developer?
eligibility standards?
Mr Hays said that LexHAB prefers a rental basis and has a real
desire to aid families in the Town not now assisted, who cannot buy
homes or pay market rate rental rates. He specified Town employees as
examples of that group.
2. Who prepares the proposal?
If LexHAB is involved in preparation, he saw dual involvement of
his Board and the Housing Authority, noting that a good relationship has
been developed, with each agency filling areas in which the other does
not have expertise and experience. Mr. Hays felt that consulting funds
would be needed for proposal preparation and pointed out the need to
Omft coordinate efforts of the Planning Board, L the Housing Authority
and other key Boards.
3. Who presents the proposal?
LexHAB suggested that the Board of Selectmen present the proposal
to Town Meeting as the joint effort of LexHAB, the Housing Authority,
the Planning Board and the Selectmen.
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Mr. Hays felt that in the pre- presentation segment neighborhood
groups and committees should be asked to articulate concerns early in
ne prg r -� i!� _ ; ; "�.} . '. .ri"' ]' �3 at. � ���'n "• ee�� ��Ct He ,- ,.,; life �t
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the importance of including those directly affected by the proposed
development LexHAB would be willing to participate in this segment.
The fourth area to be addressed would be LexHAB's role with respect
to Meagherville, after it has been approved by Town Meeting. Mr. Hays
saw the need for expansion of LexHAB's responsibilities and discussion
of a broader, more independent role.
William Spencer, Chairman of the Housing Authority, noted the
regular meetings of LexHAB and the Authority and added that the LexHAB
proposals have his board's full support.
Mrs. Smith felt that the proposals outlined by Mr. Hays reflect the
views and spirit of all involved in going forward with this common
interest. She was gratified to hear that LexHAB is willing to play a
major part in the program.
Mr. Marshall added that both the Selectmen and the Planning Board
also appear to be pro - Meagherville. He said that LexHAB and the Housing
Authority are the two groups that have the most housing expertise and
was pleased to see that they can work so well together while the
Planning Board and Selectmen would be working out the Policy aspects.
He felt it important to go to Town Meeting with an Article for
action on the matter instead of a study or resolution. He had doubts
that a final plan could be ready in time for the Meeting, but saw the
need for a solid step forward. He suggested that a sub - committee be
formed comprised of members of the involved Boards, with neighborhood
participation a couple of months down the road.
Mr. Dailey shared Mr. Marshall's view that a fairly concrete
proposal should be brought to Town Meeting. He hoped that LexHAB could
come back quickly to provide the Board with direction as to what is
Regarding the Planning Board's Suggested Guidelines for Vacant
Public Sites" he felt that inclusion of some market rate rental units
could help in the provision of low - income units. He said that he hoped
involvement of the Housing Authority would not limit the Town's ability
to address the problems of Town employees and other qualified residents
of the Town.
Mr. Eddison said that he was in general agreement with the Planning
Board's proposed guidelines, but saw the need to include reference to
neighborhood involvement as item #7, which he felt should be implemented
early in the process.
Mr. McSweeney agreed with the views expressed by other members and
felt that the team was now in place: Selectmen, Planning Board, LexHAB
and the Housing Authority. Regarding the position that no ownership
units be included, he pointed out the benefits to some Town employees
to be able to work toward owning their homes. He said he saw validity
in the reasons for the position against ownership units but asked that
consideration should be given to the other view.
Mrs. Smith suggested that the full proposal might be ready by the
end of Town Meeting and all information provided to Town Meeting members
at that time. She urged efforts toward that goal.
Mr. Hays added that in this case, neighbors would be defined as all
residents of the Town.
9
Selectmen's Meeting
�5-
January 9, 1989
He said that LexHAB would offer all assistance to publicize and educate
townspeople as to what is being proposed.
Mr. Wilson asked that if the full proposal cannot be presented to
Town Meeting, a request to secure the land be made. He agreed that the
entire proposal should be pushed to ensure success.
Mr. Marshall suggested that appropriation of funds or transfer of
the land be pursued if the full plan is not ready and that the TMMA be
involved early in the procedures.
Mr. White offered staff assistance to the Housing Authority and
LexHAB and thanked them for their offer to play a major role.
MINUTES
Upon motion duly made and seconded, it was voted 4 - 0, with Mr.
Dailey abstaining because of absence, to approve the minutes of the
Selectmen's Meeting on November 28, 1988.
It was also voted to approve the minutes of December 19, 1988.
COMMITTEE APPOINTMENTS
Mrs. Smith asked that appointments
Commission be deferred pending receipt
nominees.
FAIR HOUSING COMMITTEE
Upon motion duly made and seconded it was voted to appoint Mary
Haskell, 6 Trotting Horse Drive, as a member of the Fair Housing
Committee to fill the unexpired term of Fred Rosenberg to September 30,
19890
to the Historic Districts
of background information on
HATS II /MAPC
Mr. Eddison referred to his memorandum dated December 13, 1988, to
the four 1"�ATS II ti.�wns, in which he proposed that the four �Qwns appro je
an agreement for professional services to be provided in FY1989 to HATS
II by MAPC, and that the towns include in their respective budgets a
line item of $10,000 for professional consulting services.
He explained the problem facing the towns in which Hanscom Field is
located relative to plans put forth by the Air Base for development and
expansion of commercial and federal facilities within the Field and the
National Park Service proposals for Minuteman Historic Park, which would
significantly affect one or more of the four towns. He noted the role
of HATS II in dealing with the large organizations operating in the
Hanscom area, representing the common interests of the towns, is
entirely dependent upon the volunteer efforts of its members. He
proposed that HATS II be provided with professional support through
acceptance of MAPC services during the current fiscal year and requests
for FY' 90 for funding of $10,000 by each town. Bedford, Lincoln and
Concord Selectmen were also being asked to support the proposal.
Upon motion duly made and seconded, it was voted to approve the
procedures as outlined by Selectman Eddison in his Memorandum of
December 13, 1988.
Board members expressed their support of this opportunity for the
Town.
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CONSENT AGENDA
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MCt . d? i_I - r.r and S'ecn d 4, f Y , C r �-� 1 ��
.. ..n L. ed , �. .. vo t ed t _ ..t � t h
-rote o f J a ival y � or comma -menr- 61 December Water �. }arq es 111 a
amount of $1,041,338.94 and December Sewer Charges in the amount of
$928,115.32.
ABATEMENT, SEWER CHARGES
Upon motion duly made and seconded, it was voted to approve
abatement of Sewer Charges for property at # 19 Allen St. for $323.39
and # 60 Ledgelawn Ave. for $178.98, not connected to Town Sewer.
CH. 90 REIMBURSEMENT FORMS
Upon motion duly made and seconded, it was voted to execute Chapter
90 forms for reimbursement of the first of two equal apportionments of
$204,037. by the Massachusetts D.P.W.
MMA V. P.
Mr. Marshall reported on the appointment of the Town Manager as
Vice President of the Mass. Municipal Association. Mr. White was
congratulated by the Board.
Mr. White noted that Richard Spiers and Joseph. Medlin had set up
and manned a Recycling Booth at the Mass. Municpal Annual Meeting and
thanked them for their efforts.
APPOINTMENT, CoA
Upon motion duly made and seconded, it was voted to approve the
appointment by the Town Manager of John E. Curry, 33 Sanderson Road to
the Council on Aging, to fill the unexpired term of Wendell Benway.
Board members asked that a letter of appreciation be sent to Mr.
h �. : ,any �',,e -pa 's c f serrr i ce - s C,�A Tr a su -y �r .
c1
AVAILABLE HOUSING TASK FORCE
Mr White proposed the creation of a Task Force on Financing
Affordable Housing, which would work on definition and identification of
various financing options for developing affordable housing.
Board members urged Mr. White to go forward with forming this group
and authorized him to appoint qualified members to the Task Force.
FY'90 BUDGET OVERVIEW
Mr. White submitted his Proposed Budget for Fiscal Year 1990 which
included expenditures totalling $63,328,619. for the operation and
maintenance of all aspects of municipal government, to be balanced by
receipts of $22,916,289. and an estimated tax levy of $40,412,330. He
gave examples of FY' homeowners' tax payment increases, noting that
51% of the increase can be attributed to debt service payments for Pine
Meadows.
Mr. White described the new budget format submitted, which allows
for line item and program review, describing the service provided,
measures its performance and shows its cost.
Also reviewed with the Board were Budget Goals; Revenues; MEOW
Assumptions; Major Spending Variables; Reserve Fund; Assessors overlay
and Judgments.
Selectmen's Meeting
=5
January 9, 1989
A brief summary of requests submitted and action taken was given.
In his conclusion, Mr. white noted that there is considerable
uncertainty as to what fiscal resources will be made available to
municipailties by the State Legislature due to certain changes in State
regulations that would allowmunicipal governments to operate more
efficiently which are as yet unresolved.
Mr. White acknowledged the special effort in preparation of the
budget in its new format of John Ryan, Deborah Radway, , and his office
staff.
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 5 -- 4 by roll call
vote, Mrs. Smith, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mr. McSweeney,
to go into Executive Session for discussion of matters of litigation
with no intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
14:30 p.m.
A true record, Attest:
Marion H. Snow
Executive Clerk
t
SELECTMEN' S MEETING
f
AP
January 11, 1989 rkL f
A regular meeting of the Board of Selectmen was Yield on Wednesdav,
January 11, 1989, in the Selectmen's Meeting Room, Town office Building
at 7:30 p.m. chairman Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney;
Mr. White, Town Manager; Ms. Radway, Asst. to the Town Manager; Mrs.
Snow, Executive clerk, were present.
APPOINTMENTS, CATV COMMITTEE
Upon motion duly made and seconded, it was voted to make
appointments, as follows, to the Cable Television & Communications
Committee:
Sidney K. Whiting, 55 Bloomfield Street to fill the unexpired term
of John Ward to September 30, 1990.
Phyllis S. Wilner, 5 Shaw Place, to fill the unexpired term of
Kenneth Arnold to September 30, 1990.
BUDGET REVIEWS
POLICE DEPARTMENT
Mr. White reviewed with the Board the proposed FY90 budget of the
Police Department which totalled $2,496,750., including a built in 6%
increase for FY90 collective Bargaining. He outlined the staffing
strategy and structure of the Department with a staff of 54 uniformed
officers, 6 cadets, 2 dispatchers and 4 clerks.
Mr. White reported that the department's gasoline budget request
was down by $10,000 for FY90, office expenses were level funded,
automotive supplies were down by $500.40, and the clothing account level
funded.
He turned the review over to chief Furdon, who reported that in
calendar year 1988, service calls had increased over 1987, but that
Leric �: cr -I.Me had gone down . i e noted that � e�xinQton' � rake cif crime 1
now lower than the national average. There had been 99 burglaries, a
slight increase, of which 43 had been cleared by arrests. Auto theft
and larceny rates had decreased.
The Chief referred to vandalism as a major problem, noting that
drug and alcohol use was, in many cases, the catalyst for this crime.
He reported on the Department's crime Prevention Program and the joint
efforts of the Police and School Departments in preparation of a
Memorandum of Understanding on procedures for dealing with drug and
alcohol use in the schools.
As always, a major concern of the Police Department is traffic
safety. The Chief noted that car accidents had been down by 6% in 1988,
but that moving violations had increased by 6 li% Priorities of the
Dep artment were listed, with pedestrian safety as a mayor item. There
had been 285 crosswalk violation citations (for motor vehicles) in 19880
The Police operating Budget request was increased by less than 4�,
and the Chief pointed out the savings realized by the implementation of
Central Purchasing. The requested increase was attributed to the
request for purchase of a new jeep, to replace the second hand jeep
purchased from the Post office several years ago.
Under capital requests for FY90, Chief Furdon is asking for funds
for renovation of the dispatch area in the Police Station, and
replacement of the radio system.
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Questions from the Board on budget requests, capital items,
staffing and safety programs followed.
Mr. 7d } � e in ncte.d at hr !- Tern t
from residents regarding the mariner oz Police 6f ficers when dealing w ' "�1
the public, and asked if thought had been given to training in that
area. Chief Furdon reported that in his goals for FY90, training, with
emphasis on public relations for Police officers, was of high priority.
Mr. White said that his Training /Tuition Account will focus on service
oriented training, for all departments, including the Police Department.
Mrs. Smith thanked the Chief for his excellent budget presentation
and the opportunity to hear about the operation of his department.
FIRE DEPARTMENT
Mr. White summar the FY90 budget requests of the Fire
Department, including $2,272,600. for Personal Services and $174,685.
for Expenses. The Manager is recommending an Expense Budget of
$167,295. He does not support the request for funding of a Satellite
training program.
The Department operates on a 2 - shift per day basis, with 58
uniformed personnel, 4 civilian dispatchers and a 3/5 secretarial
position.
The Manager noted that a significant issue is the Capital request
for a new ambulance. Also requested is a replacement for Engine #1,
which is 12 years old.
Chief Bergeron and Captain Sullivan were present for the review.
Chief Bergeron reported that RFP's will be going out in the near
future for a Needs Assessment Study for the Fire Department's Training
Program.
Regarding the shift in the department's operations to fewer fire
related services and more ambulance service demands, Chief Bergeron saw
e an c e L o r a
displayed to -year data on a graph showing the increase in ambulance
services, with fire related operations staying relatively level.
Chief Bergeron outlined the features of new programs planned such
as Fire Fighter Health and Safety and new standards being adopted in
that area, and the acceleration of the Underground Tank Testing Program.
He foresaw the need in five years for renovation of the Central
Fire Station.
Personal Services, which represent 93% of the Fire Department's
total budget was increased by C �%. The Chief noted that staffing is
down by four to give the opportunity for comparison of costs using
overtime, when necessary, instead of full staffing. A chart
illustrating the number of fire personnel per 1,000 population in
Lexington and other towns was displayed in which Lexington's rating
appeared to be very favorable.
During a question and answer period, the subject of the Fire
Department's Fire Safety Program in the Schools, now in its eleventh
year, was discussed.
Mrs. Smith thanked Chief Bergeron for his presentation and
expressed the Board's appreciation to him and Chief Furdon for the
information and their departments' operations. ..�
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Selectmen's Meeting
1XIM
January 11, 1989
Offt
INSURANCE BUDGET
Mr. White reviewed the FY90 request for Workmen's Compensation
Insurance noting otin that it was down from $150,000 in FY89 to $132,000.
He noted ' s goal in y 9l of seeking evaluation and identi f �T ing
needs in the Town's insurance programs.
P
Ms. Radway reported that the FY90 Insurance request has increased
by
more than $704,000 mostly attributable to the rise in health
insurance casts.
Several su estions for solution of the Health insurance cost
g9
problem had been offered by 'the Insurance Advisor, Insurance Cost
Control:
1. Pooling b several towns of their Group Insurance Ito be
g Y
investigated)
g
2. Legislation to allow communities to change contributions for
health insurance from equal dollar payment of premiums to equal
percentage.
3. Development of a flexible benefits plan.
Also reviewed was the request for Life Insurance at $50,500.
Richard Per r y, member of the Appropriations committee, spoke on behalf
of the Town's retirees in requesting an increase in the amount of Life
Insurance allowed.
Following win review of all insurance related requests, the following
items were outlined:
Selectmen's office Expense
Selectmen's Election Account
Misc. Committees & Boards
Town Clerk office Expense
Town Clerk's Election Account
Board of Appeals-
Planning Board
Town Report Committee
Tcwn Manager's Office Expense
Town Manager's Jurisdiction Accounts
Mrs. Smith
noted the costs to the Planning office of publication of
such docum ents as the Zoning By -Law and suggested that a Publications
Account be created.
She urged
that funding for a Housing Administrator be included in
the FY90 Budget and that the Planning Director not be given that added
responsibility. Mr. White felt that the salary of a Housing
Administrator should come from LexHAB funds, not the tax levy.
Upon motion duly made and seconded, it was voted to adjourn at
10:25 p.m.
A true record Attest:
Marion H. Snow
Executive Clerk
r
ONE% SELECTMEN'S MEETING
January 18, 1989
A requls r meeting cf the Board c f Selectmen was held on Wedne sda« ,
Januar y 18, 989 , in the Selectmen's Meeting Room, 'rown Cif f i^e Building,
at 7:38 p.m. Chairman Smith, Mr. Marshall, Mr. Eddison, Mr. Dailey, Mr.
McSweeney; Mr. White, Town Manager; Ms. Radway, Asst. to the Town
Manager; Mrs. Snow, Executive Clerk were present.
BOND ANTICIPATION NOTES, PINE MEADOWS
Upon motion duly made and seconded, it was voted to execute Bond
Anticipation Notes in the amount of $1,500,000.00■ for the final
borrowing for the purchase of Pine Meadows awarded to Shawmut Bank of
Boston at a rate of 6.38 %.
CONTRACT, MISC. IMPROVEMENTS, SR. CENTER
Mr. White referred to the Board's previous vote to award a contract
for Miscellaneous Work at the Muzzey Senior Center to Fairway Company,
Inc. and the default by the contractor during the procedures which
followed. A new RFP had been sent out and the Manager recommended that
the contract be awarded to the lowest qualified bidder among the
responders, CON - REL, Inc.
Upon motion duly made and seconded, it was voted to award Contract
#88 -16 in the amount of $13,600, to CON - REL, Inc., S Larchmont Lane,
Lexington, for miscellaneous work at the Muzzey Senior Center, subject
to approval of Town Counsel as to bid form.
BUDGET REVIEWS
COMPTROLLER
Mr. White introduced Linda Coburn, Assistant Comptroller, to the
Board. Mr. Ryan, Comptroller, and Ms. Coburn were present for review of
r recuesx� t �e 4nar�c a area.
Mr. Ryan reviewed Personal Services and Expense Budget requests for
the Comptroller, Treasurer /Tax Collector and Assessors offices.
He further explained his request under Acct, #7340, Data Processing
Expenses, for VAX computer hardware and software maintenance.
In discussion of PC replacements, with a goal of standardization of
equipment, it was suggested that the Data Processi
ui q P ng Committee be
revitalized to evaluate progress in this area.
It was also suggested that Town agencies and the School Department
work together on maintenance and repair of computer equipment and
provision of Health Care coverage.
The Foreclosure & Redemption Account request was reviewed. There
was a discussion as to determining the number and status of tax title
accounts in the Town.
Upon motion duly made and seconded, it was voted to expedite the
investigation as to the number of tax title accounts in the Town and
which of them would require foreclosure procedures, for possible use as
a resource for scattered affordable housing sites.
If the number of such lots is found to be excessive the matter
will be returned to the Board for further discussion.
Contributory Pension Fund, Pension Funding, Non- Contributory
Pension Retirement Expenses, Interest on Debt, Tax & Bond Anticipation
Loans and Maturing Debt Accounts were reviewed.
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Regarding the requested appropriation for Contributory Pension
Funding, Mrs. Smith suggested that a report to Town Meeting on
{n resr. and dispersements cf the funds : -n 7,aqed bar We ngtor C
would be appropriate.
Mr. Ryan explained the purpose of a warrant Article which would
remove the $2,355,000. authorized several years ago for the purchase of
Pine Meadows from the books.
Also discussed, uncle -' Capital Budget, was the request for $200,000
for the purchase of software to convert to a Data Base system, since the
capability of the current system has now been met. Mr. Ryan asked for
the Board's support of the request.
He was asked to have an Auditor's report and recommendation for
Town Meeting, stating that all receivables should be automated, which
would be possible with a new system. He was also asked to send out an
RFP on the conversion to aid in approval of the request.
The Retirement Board Article for acceptance of Ch. 697 of 1987 was
outlined. Acceptance of the legislation would provide the option of the
Town's Retirement System becoming a full funding system.
Mr. white presented requests for the following accounts: Legal
Expenses; Legal Fees; Historic Districts Commission; Town Celebrations
Committee; Health Department; visiting Nurse /Community Health; Rabies
Clinic and Animal Control officer.
Upon motion duly made and seconded, it was voted to adjourn at 9 :50
C XY •...�
A true record, Attest:
Marion H. Snow
Executive Clerk
xx
J
SELECTMEN'S MEETING
January 23, 1989 k.
n-he Board of Selectmen met on Monday, Janu ry 23 , 1 at Cary
Memorial Building at 6 :30 p.m. and joined members of the Planning Board,
Conservation Commission, and Design Advisory Committee for a tour of
various streets in the Town to observe types of street lights installed.
Chairman Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr. White, Town
Manager; Ms. Radway, Asst. to the Town Manager, were present.
Following the tour at 7 :30 p.m. the Selectmen continued their
meeting in the Selectmen's Meeting Room Town office Building. Mr.
Cohen, Town Counsel and Mrs. Snow, Executive Clerk, joined the meeting
at that time.
PUBLIC HEARING, INTENT To LAY OUT CLEMATIS ROAD
Mr. Eddison opened the adjourned public hearing on the Board's
intent to lay out Clematis Road as a public way. Mrs. Smith did not
participate in the hearing since she is a resident of Clematis Road.
Mr. Eddison explained that the January 9th hearing on Clematis Road
had been adjourned to give Mr. Costello, an abuttor, the opportunity to
review the layout plan.
There being no questions or comments from the Board or from the
audience, Mr. Eddison declared the hearing closed.
Upon motion duly made and seconded, it was voted to lay out
Clematis Road from Allen Street, 705' easterly to end.
Mrs. Smith returned to the meeting.
Upon motion duly made and seconded, it was voted to lay out FY
Public Ways, as follows:
Hampton Road, from Concord Avenue, 590+ southwesterly to end
Dover Lane, from Pleasant Street 540 northerly to end
South Ridge Avenue, Bow Street to Rindge Avenue, 11245'+
v a�.I e tf eld S treet, f:rom Bridge Sta eet, 4 to end.
STREET LIGHTING
Reference was made to the bus tour earlier that evening to view
street lighting. Mr. White noted that until conclusions had been
reached on the preferred type of lighting, no new installations were
being ordered.
Discussion continued on costs of various typed of installations and
the Manager was asked to provide information on the Town's payment for
street lighting. Myla Kabat -Zinn proposed that Lexington join with other
towns in challenging the rates of Boston Edison.
Mrs. Smith recommended that the matter be explored further after
consulting with the Mass Municipal Association on any action with other
towns.
It was noted that in order to arrive at decisions on the height of
light fixtures, aspects such as shielding for pedestrians and motorists
Oloft must be considered.
It was suggested that regulations on street light design could be
included in the Z oning By - Law, but since there is now no time for the
Planning Board to insert an Article this year, Ms. Kabat --Zinn requested
that the Selectmen do so.
Mrs. Smith explained that the Selectmen cannot reserve space for a
Planning Board article.
-2-
Mr. White suggested that the matter could be handled by the Selectmen on
a policy statement basis.
Ms. Kab.at -�Z�nn as�Ked gnat the I n �- o f meta. halide 1? q ht ina , Tq_i t-.h
s1iielding , on main streets YJe ex plcred, anc that on residential
light with an incandescent quality, which could be shut off from 1:06
a.m. to 6:00 a.m., as a cost saving measure. She thanked the Selectmen
for their attention to this issue, adding that she hoped through
appropriate lighting, that the historic characteristics of the Town can
be preserved.
Mr. Eddison asked that the DPW Director provide information on
current lighting costs, comparisons with costs for other types of
lighting, and requested that more details be obtained from GTE Sylvania
on its proposal to conduct a pilot project on developing low wattage,
high efficiency lighting for residential areas.
Mr. White asked for the flexibility to explore metal halide
lighting and why it is not used by the Edison Company, He will contact
the MMA about collaboration on Edison rate challenging.
Mrs. Smith thanked Ms. Kabat -Zinn for providing well explored and
presented material on the street lighting issue.
DOCUMENTATION OF TREES
Nell Walker was present to explain the project of a Garden Club
members group in labelling and documenting large trees and plantings in
the area of Buckman Tavern and the Visitors Center.
She pointed out the locations on a map of the Battle Green area and
showed an example of a plaque which would be mounted on the trees
identified, giving the common and botanic name.
"Nameplate Technology" would provide the plates at $6.00/$8.00 each
for about 30 trees, to be paid for by the Garden Club. Mrs. Smith felt
that the Town should show support of the project by DPW donation of
John Frey, D.A.C. Chairman, stated his Committee's support of the
Garden Club's efforts.
It was suggested that the project be extended to include the Battle
Green, if the Garden Club is willing.
Upon motion duly made and seconded, it was voted to request the
involvement of the new Tree Warden, Dale Gaasland, in the design and
placement of the plaques, to be installed by his department.
Interest was expressed in establishing the ages of trees, if that is
possible.
TRAFFIC SAFETY COMMITTEE REPORTS
Peter Chalpin, T.A.S.C. Chairman, was present to review with the
Board his Committee's reports on items referred to it by the Selectmen.
CEDAR STREET, C. LITCHFIELD
Mr. Chalpin outlined the recommendations of the Traffic Committee
on the request of Charles Litchfield for an additional "Stop" sign on
Cedar Street at its intersection with Hill Street and Paul Revere Road.
He reported that based on a check of records which showed no
accidents at the intersection during 1986, 1987, and 1988, and that the Mnow
warrants for multi -way "Stop" signs are not satisfied.
$■ Selectmen's Meeting
request of Mr. Litchfield as stated above.
-3- January 23, 1989
The Committee recommended that brush cutting on Town land be undertaken
in the Spring on the south side of the intersection to improve sight
distance for motorists, but that the request for the "Stop" sign be
denied.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Safety Advisory Committee to deny the
Mr. Chalpin reported on the concerns of Clarence Kemper regarding
traffic hazards caused by High School student parking on Worthen and
Baskin Roads, and the Traffic Committee's recommendations for posting of
"No Parking" on the westerly side of Worthen Road, from 20 feet north of
Baskin Road to Waltham Street. The Committee had also recommended that
the School Department be urged to monitor the parking practices of
students and to consider dropping the fee charged for parking in the
school parking lot.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Safety on the request of Mr. Kemper, as
stated above.
WORTHEN /BASKIN ROADS, C. KEMPER
MASS. AVENUE TRAFFIC, S. HAMBLEN
Mr. Chalpin gave his Committee's recommendations on the expressions
of concern of Shirley Hamblen, regarding traffic hazards caused by
speeding cars and disregard, by motorists, of crosswalk laws, in the
vicinity of #848 Mass. Avenue, where she conducts a business. Ms.
Hamblen had requested that the speed limit be lowered from 30 mph, that
signs be installed alerting motorists to crosswalks, and that the
crosswalks be made more visible by repainting.
The Traffic Committee recommended that the Board deny the request
for lowered speed limit, but that the Police Department he requested to
increase enforcement of the existing 30 mph limit.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Safety Advisory Committee on the request
of Ms. Hamblen for lowered speed limit.
The Board also voted that the possibility of placement of signs at
the entrances to the Town to alert motorists that crosswalk laws are
enforced, be explored (with the involvement of the Lexington Center
Committee in the wording), and that the DPW be requested to paint all
Town crosswalks twice a year.
HUDSON ROAD, J. KASELL
Mr. Chalpin reported on the request of residents of the Woodhaven
area, as transmitted by Jacob Kasell, for installation of a "Caution
Children" sign at the corner of Hudson and Normandy Roads because of the
dangers of speeding cars and motorcycles to the many small children in
the area.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Safety Advisory Committee that a "Caution
Children" sign, as indicated above, be installed.
BLOOMFIELD STREET, A RONGONE
The request of Alfred Rongone for installation of a "No Parking"
sign near his Bloomfield Street driveway to facilitate entering and
exiting which is difficult when cars park there.
-4-
The Traffic Committee had recommended that Mr. Rongone's request be
approved as the only way to alleviate the problem.
request cl: Aifred Rongone for ins calla ion os a " No Par a ng
between the driveways at #55 and #65 Bloomfield Street.
OAK STREET AREA, D. WADKINS
The request of oak Street /Carville Av enue residents for signs
indicating speed limit, installation of pedestrian crosswalks, and
"Caution" signage at four locations was reviewed. The Traffic Committee
had recommended only that three signs be installed: one at #75 oak
Street; one across from #50 oak Street; one at #20 Carville Avenue.
Upon motion duly made and seconded, it was voted to approve the
recommendations of the Traffic Safety Advisory Committee that "Caution
Children" signs be installed in the Oak Street /Carville Avenue area, as
indicated above.
BATTLE GREEN PARKING
Mr. Chaipin reported briefly on his C'ommittee's findings that the
Comparatively low level of all day, every day parking around the Battle
Green do not warrant any change in the Parking Regulations. The
recommendation was based on a 5--day study.
Upon motion duly made and seconded, it was voted to table action on
the matter since it had been initiated by Mr. Marshall who was absent
from the meeting.
Mrs. Smith expressed the appreciation of the Board to Mr. Chalpin
for his helpful presentations to the Board and for the work of his
Committee.
MTNI7TFS
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minutes of the Selectmen's Meeting on November 21, 1988, as presented.
WARRANT , 1989 ATM
Upon motion duly made and seconded, it was voted to approve the
list of Articles to be inserted in the Warrant for the 1989 Annual Town
Meeting.
APPOINTMENT TO LEXHAB
Upon motion duly made and seconded, it was voted to reappoint
William C. Hays, 39 Locust Avenue, and David F. Eagle, 155 Emerson
Gardens, to the Lexington Housing Assistance Board for terms of office
to expire on December 5, 1991
REGIONAL ACTION GROUP
Mrs. Smith referred to the discussion on January 9 of the proposed
Regional Action Group with Nyles Barnert, Lexington Representative on
the Minuteman Tech School Committee. She recapped the three bills filed
by the School in an effort to address fiscal problems. The Board had
been generally supportive of the School's efforts, but questioned some
aspects of the proposed legislation.
She noted that there would be a meeting of representatives of the
various School Districts on February 2 for further discussion of the
proposed legislation and presentation of a final set of Action Committee
materials on the ABC plan for regions.
boy
�■• Selectmen's Meeting ' -5- January 23, 1989
Mr. McSweeney said that he was willing to attend to represent
Lexington. Mr. Marshall will also attend if his schedule allows.
MWRA NATTERS
Mrs. Smith reported that the Quabbin Reservoir is now 6 feet below
its average elevation and, although no actual drought is foreseen this
year, water usage may be curtailed.
She informed the Board that $32 million in DEQE funding for the
MWRA has been taken back to be put into the anticipated State Revolving
Loan Fund. MWRA had asked that Towns give their views on this move to
their Legislators and she asked for authority to inform Senator Kraus
and Representative Doran of the Board's opposition to this reallocation
of funds.
Upon motion duly made and seconded, it was voted to authorize the
Chairman to inform Senator Kraus and Representative Doran of the
Lexington's opposition to the action of the DEQE in withholding of MWRA
funding.
FEBRUARY MEETING SCHEDULE
It was agreed that Selectmen's Meetings will be held on February 6,
February 13, and February 27, with the possibility of scheduling a
meeting on February 22, if the work load demands.
CONSENT AGENDA
PROCLAMATION, AMERICAN HISTORY MONTH
Upon motion duly made and seconded, it was voted to proclaim the
month of February, 1989, as American History Month, as proposed by the
Daughters of the American Revolution.
iriade and seconded, 4 t was voted to execute a 0,.c. �
conveying two tax title lots, purchased in 1957, to John Casello.
TAX TITLE, CASELLO
it was voted to approve the
for use of the Battle Green,
Sunday, April 2, 1989, rehearsal for the Battle reenactment, 2 to 4
p.m.
Sunday, April 9, 1989, rain date for rehearsal, if necessary.
Monday, April 17, 1989, the Battle Reenactment, 6:00 a.m.
Upon motion duly made and seconded,
request of the Lexington Minute Men, Inc.
as follows:
USE OF BATTLE GREEN
BONDS, TOWN CLERK, ASST. TREASURER
Upon motion duly made and seconded, it was voted to approve Hanover
Insurance Companies Local official Bonds for Bernice H. Fallick, Town
Clerk, in the amount of $8,000; and for Bernice H. Fallick, Assistant
Treasurer, in the amount of $45,0000
ONE DAY LIQUOR LICENSES
Upon motion duly made and seconded, it was voted to approve
applications for one Day Liquor Licenses, as follows:
Armenian Sisters' Academy, 20 Pelham Road, February 4, 1989, 6:00
p.m. to 1:00 a.m.
W. R. Grace, RAEDACC, 55 Hayden Ave., January 25 198946
Ik
Mill
Upon motion duly made and seconded, it was voted to ratify the poll
vote of January 12, 1989, approving the application of W.R. Grace
Pu EDACC , far a e - a a - v TYiuuor Lic once c Januar -,r 1? , 1939
COMMITMENT, SEWER, WATER, STREET OPENING_ _FEES
Upon motion duly made and seconded, it was voted to approve the
commitment of charges, as follows:
Cycle 9 Sewer Charges in the amount of $750.64
Cycle 9 Water Charges in the amount of $67,239.98
Street Opening Permit Fees in the amount of $175.00
BUDGET REVIEW, DPW /ENGINEERING
Mr. White crave an overview of the DPW /Engineering budget proposal
for FY90, which he noted that overall, would be fairly level funded,
with requests totalling ;605,366. DPW /Engineering FY89 budget had been
$575,028.
Mr. Spiers reviewed DPW and Engineering Division staffing (noting
the low level of sick days in the past year); education, and outlined
the goals of these departments for FY90. Total request for DPW
Administration was $390,633; for the Engineering Division, $213,733.
Also reviewed were the following Community Service Program Budgets:
Highway Division $1,829,784.
Parks & Grounds $ 859,418.
Refuse collection (& Recycling) $1,688
Request under Article 6, Water Enterprise Account, in the amount of
$2,865,075, and under Article 7, sewer Enterprise Account, in the amount
of $2,785,501, were presented and the DPW capital Improvement Program
for FY'90 to FY'94 discussed.
Mr. Spiers was complimented for his preparation and presentation of
_ : _. _ e .: ormat on c; e : :. .e c� w
ti.
department.
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 4 - 4 by roll call
vote, Mrs. Smith, M r. Eddison, Mr. Dailey, Mr. McSweeney, to go into
Executive Session for discussion of matters of litigation, with no
intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
11:25 p.m.
E �
A true record, Attest:
. ,. i � _ fl / . •� Y ,
on w
ars
Executive Clerk
f
SELECTMEN'S MEETING '
a � �
January 25, 1989
meeting of the 7oard of Selectmen was held on Wedne slay , January
�5, 1989, in the Selectmen's Meeting Room, Town office Building, at 7:34
p.m, Chairman Smith, Mr. Eddison, Mr. Dailey, Mr. McSweeney; Mr. White,
Town Manager; Ms. Radway Asst, to the Town Manager; Mrs. Snow,
Executive Clerk, were present.
PROCLAMATION, BOY SCOUTS OF AMERICA
Upon motion duly made and seconded, it was voted
week of February 6 through February 13, 1989, as "Boy
79th Anniversary Week ", as requested by the Minuteman
BUDGET REVIEWS
CONSERVATION COMMISSION
to proclaim the
Scouts of America
Council, B.S
Mr. White introduced Kevin Mendick, Conservation Administrator,
noting that the Comm issions' FY Budget proposal shows an overall
increase of 1% with expenses up 3.8 %. The major difference in the
Commission's proposed budget and the Town Manager's recommendations is
based on the Manager's unfavorable view of the request for increased
summer help.
Joyce Miller, Cons. Commission Chairman, was also present.
Mr. Mendick outlined his department's FY goals which included
preparation and publication of a revised Conservation booklet;
improvement of Conservation lands with regard to signage, clearing of
entrances; identification of boundaries, installation of picnic
equipment; improvement and maintenance of trails and Conservation areas;
a perimeter trail for Pine Meadows land. A program of monitoring
Conservation Restrictions; Conservation lands and Easements is now in
or. -Tr � p� '-, 1C r • '- " '�` -�. :: �.�t, a ir'n cn wet�.c:x 1G =..�vS also orlgo .?`.r
and the Commission will prepare an article for newspaper publication on
the benefits of conservation restrictions.
Mr. Mendick spoke of the continuation of a volunteer network
comprised of volunteers from CLC, stewards and scouts, to provide a
substantial part of the C ommi ss ion ' s manpower. Mr. Eddison referred to
the involvement of High School and VoTech students as well as other
civic groups, in the Annual Clean and Green program for public land.
The Commission proposes the setting up of a mechanism for donations
to the Commission to be used in a discretionary manner, which is now
being discussed. It has been suggested that a Community Foundation be
set up to receive gifts of money for acquisition and management of
conservation lands. Selectman Eddison and Planning Board member David
Williams had been proposed as members of an operating Committee for the
Foundation.
Under open Space Acquisition, Mr Mendick reported that a priority
acquisitions list is now being updated and that planning for open space
protection efforts through acquisition of fee interest, development
rights, gifts and other means is continuing.
Warrant Articles will be inserted for the acceptance of gifts of a
6 acre parcel at Turning Mill (Map 86) and a 7 acres bird sanctuary
adjacent to the F iske School (Map 63) .
f
2 -
Mrs. Smith expressed the appreciation of the Board for the chance
to hear of the Commission's programs as well as to gain information on
r i is sew . ic� �c _y_e
Town .
RECREATION COMMITTEE
Carolyn Wilson, Conservation Committee member, and Joan Halverson,
Recreation Director, met with the Board for review of the Department's
FY'90 budget proposal and capital requests.
Under its Operating Budget, the Committee is requesting that a
Recreation Coordinator be hired. Mr, white is opposed to the addition
cif a new position at this tiir►e . Also reviewed were costs .nor Special
Needs Programs.
Under Capital requests, Harrington School Soccer Field Rehab.;
Lincoln Street Field restrooms and irrigation system; and playground
equipment were reviewed, Mr. White is recommending an appropriation of
$60,000, rather than the $1127,000 requested for the Lincoln Street
restrooms. A discussion of the need for these facilities, their siting
on the Field avoiding wetlands and the feasibility of rental units,
followed.
Mrs. Wilson spoke of fund raising efforts regarding the
Fitness - -Nature Path to be located at Worthen Road /Lincoln Street,
involving the Lincoln Street Field and Hayden Recreation Center land.
$22,000 has been raised to date. The Committee would like to break
ground in April, 1989.
A descriptive flyer, encouraging contributions to the Path Fund,
was distributed.
Mr. Eddison advised conference with the Design Advisory Committee
regarding landscaping proposed. He suggested that ways to resolve the
litter question, possibly by volunteer policing, be sought. Mrs. Wilson
1 G - .� ti U� > PLtLa ha _! a
committee would be formed to act as monitors.
Mr. Eddison subbested installation of trash cans and signs for
public education to encourage users to police the path.
Ms. Halverson explained the Committee's request for an increase for
Special Needs Programs that would provide for four more handicapped for
a total of 16. Extra costs included one staff addition and busses so as
to take part in the informal collaborative in surrounding towns'
programs.
She further reported on a Field Study Committee which would work on
a plan for maintenance of playgrounds and improvement on a rotating
basis. Recreation fees will be reviewed in February regarding the
possibility of increases.
Mrs. Smith thanked Ms. Halverson and the Recreation Committee for
their presentation.
T,TRRARY
Mr. White reported that circulation and attendance at the Libraries
is up and that although the budget request of $1,029,880 appears to show
a decrease, it is actually up by 6 %. In FY'89, $25,000 was appropriated ,
for building renovations now completed.
o"'* Selectmen's Meeting -3- January 25, 1959
The staff remains the same and the Manager recommended that the
requested funds be approved.
Mrs. Smith noted the request of TMMA for representation of the
Board at a meeting to d iscuss the passibility of storage of video tapes
of Town Meeting at the Library.
Mr. Dailey repoitaa that the Library Trustees had voted in
opposition to that proposal. Mrs. Smith suggested storage in Cary Hall,
monitored by TMMA.
The Board generally saw no reason to encourage the TMMA to pursue
the idea.
AFFORDABLE HOUSING
Mr. Dailey informed the Board that John Davies, Architect, had
estimated costs for the moving of a house on Waltham Street to a Town
owned site for affordable housing to be $146,000. It was agreed that it
would be less expensive to build a new structure than to move the
Waltham Street house.
Upon motion duly made and seconded,
p.m,
A true record, Attest:
it was voted to adjourn at 9:45
Marion H. Snow
Executive Clerk