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re t neet1ii-y' —c the L ei-ington Local Emergency Planning
Committee SARTF will be held in the Town OfficeBuilding, �vo5
Thursday, 3
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will he,"q"ri at 7C- gams aed be conducted in Room G__.
The agenda of his meeting will include the approval of the
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regarding firms =lat ha ie filed T ier I and Tier
ier 2 data, Lastly,
we will discussevacuation procedures. I look forward to seeing g
you at this i°'-portant meeting. han .s again *or your assistance.
Sincerely . =q aria
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JOHN D. BER ERON
Chairman
e.oc al Emergency Planning Committee
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JOHN O. NE R G E R O N. Chief,Fire Department
45 BEDFORD STREET • LEXINGTON MASSACHUSETTS 02173 4493 TELEPHONE (617) 862 0272
ANNEX N
HAZARDOUS MATERIALS
I. PURPOSE
The purpose of this Annex is to outline the policies and proce-
dures necessary to identify and lessen or remove the threat to
public health and safety that may result from an accident or
release to the environment involving hazardous materials. The
resources of industry, local , state or federal government, separa-
tely or in combination, may be required to cope with the
situation , dependent on the magnitude, nature, and area threatened
by a hazardous materials incident.
II. SITUATION AND ASSUMPTIONS
A. Situation
Hazardous materials are used, stored, transported and/or pro-
duced in Lexington and hence it is reasonable to assume that
hazardous materials accidents or releases may occur as the
result of natural disasters, human error or accident.
B. Assumptions
Disasters involving hazardous materials are usually confined to
a localized area and action should be taken to contain the
effect as promptly as possible. Rapid communication channels
must be utilized to inform responsible officials of the need
for emergency response.
III. CONCEPT OF OPERATIONS
A. General
1 . It is the obligation of the individual responsible for
the spill , accident, or release incident to notify the
proper authority. In cases involving highway mishaps,
generally the notification goes from the trucker to the
fire department. This initial notification, however, in no
way absolves the responsible party from his obligation to
notify the appropriate agencies.
2. After reporting the hazardous materials incident, the per-
sons at the scene should isolate the area and await the
arrival of the Fire Department. The Fire Department shall
serve as the lead local agency managing the incident. The
Fire Department will utilize the Incident Command System of
on-scene management, and perform the actions necessary to
mitigate the incident. Cleanup should not be attempted
until the arrival of DEQE or its cleanup contractor unless
the time delay would effect public safety. Responders shall
only conduct operations they are trained to accomplish.
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3. The local fire dispatch shall notify the individuals and
agencies as indicated in Appendix 2, in the order
listed. In all cases, DEQE and Mass Civil Defense will be
notified of the incident.
44. Local government officials should attempt to control the
situation within the bounds of safety and, utilizing the
Incident Command System, make decisions, aided by technical
advise from DEQE, MCDA, DPH, and other technically
qualified agencies. The on-scene decisions rest
with the Fire Chief, or in his absence the Assistant Fire
Chief or shift commander, when present the Chief Executive
Officer may assume overall command and responsibility.
5. When multiple state agencies are involved, Civil Defense
will act as the coordination agency for all such agencies.
B. Phases of Management
1 . Mitigation
a . Hazard Analysis
( 1 ) Location of hazards
( 2) Identification of transportation routes
( 3) Determination of Environmental impact
b. Zoning/Land use controls
c. Building codes
d. Inspection procedures
2. Preparedness
a. Public information/education
b. Training emergency personnel
c. Identification of resources
( 1 ) People
(2) Equipment
( 3) Supplies
(a) Counter-agents
( b) Antidotes
d. Procedures
( 1 ) Response plans
(2) SOP ' s
( 3) Annual Exercise
3. Response
The following procedures will be implemented for all hazar-
dous materials incidents:
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a. Protect Exposure
°Stay upwind and upgrade °DO NOT assume that gases or vapors
are harmless because of lack of smell.
°DO NOT walk into, inhale,
or touch the spilled material . °Keep unauthorized personnel away from
the scene.
'Eliminate all ignition sources
( flares, engines, smoking °Be aware that specified protective
materials, electrical sparks) . clothing and/or breathing apparatus
may be essential for a safe approach .
°Stay clear of the ends of tanks
and points of rupture.
b. Notify the Fire Department Headquarters and advise them of the situation.
c. Identify the Hazard
°Look for a placard, identifying the general type of hazard and the
materials present, on all surfaces of the container or vehicle
involved in the incident.
°In addition, a 4-digit number identifying the chemical may be
displayed either on the placard itself or on a separate orange panel .
°Consult DOT' s 1987 Emergency Response Guidebook (DOT P 5800. 2) to
determine what chemical the ID Number represents, the hazards
associated with it and the appropriate response actions.
°If possible, consult the driver and/or shipping papers to verify the
chemical ' s identity and ascertain the quantities of chemical(s) in
the containers or vehicle.
d. Notify Authorities
°Please Notify the following agencies as soon as possible ( the party
responsible for the incident is required by law to make these
notifications) :
1 ) Local Fire Department Headquarters
2 ) Massachusetts Department of Environmental Quality Engineering
Northeast/Metropolitan Boston Regional Office
Days (8: 45 a.m. - 5: 00 p.m. ) (617) 935-2160 or (617) 727-5194
Nights, Weekends, Holidays (617) 566-4500 (State Police Public
Safety Number)
3) National Response Center (800) 424-8802
°Be prepared to supply the information listed on the "Information
Checklist Incident Information Form. "
e. Contain Material
°Obtain expert advice from government authorities and the shipper,
concerning proper procedures for containment and level of protective
clothing necessary .
°For additional technical advice, call CHEMTREC (800-424-9300) and
consult DOT' s 1987 Emergency Response Guidebook .
°DO NOT use water to control an incident unless specifically recom-
mended for that chemical.
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f. Establish a temporary Command Post (CP) , advise fire dispatch of the
location, or use some form of easily recognizable signal on the
vehicle antenna. The CP will be commanded by the senior fire
officer on scene, entitled The Incident Commander. At a location
closer to the scene, another command post may be established for
the senior fire officer to effectively oversee the fire or other
emergency operations. This location is off limits to personnel
except those trained and qualified to be in a potential hazard area.
g. The Incident Commander will designate someone to take charge of
Safety , Staging, Communications, Media, Resources (less fire
apparatus) , Area commander (fire apparatus) , Triage and Medical
Services.
h. When it is determined that an evacuation is necessary , the police
and civil defense will coordinate opening shelters, moving citizens,
establishing traffic control , and requesting assistance. The eva-
cuation will follow the general rules indicated in Annex M, but
under the specifics indicated in the appropriate Tab in this Annex.
i . Establish as soon as possible a security area around the scene and
ensure entry is prohibited to all persons not expressly cleared by
the Incident Commander.
j . Designate a Media Assembly Area (the location dedicated for media
assembly ) . This location may also be used to conduct media
briefings.
k . Designate Staging Area( s) (the location where personnel and equip-
ment have been directed to respond) . It is from this point the per-
sonnel and equipment will be given assignments.
1 . If required, designate a Triage Area (the location to which the vic-
tims are evacuated for medical survey and emergency treatment prior
to transport) .
m. Initiate other measures which may be required for the specific
situation at hand .
4. Recovery
a. Monitoring/surveying supervised by DEQE/EPA or DPH to
determine that the area is safe
b. Reporting requirements
( 1 ) Photographs
(2) Witness statements
c . Legal Counsel (Local or DEQE)
( 1 ) Determination of liability
( 2) Damage Recovery
(3) Resolving disputes
( 4) Reimbursement procedures
d. Clean-up
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IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILTIIES
A. Task Assignments
1 . LEPC Chairman
a. Develop and maintain the Emergency Plan ' s Hazardous
Materials Annex with the coordination of the local
Emergency Planning Committee and local Civil
Defense Director.
b. Conduct an annual review of the plan prior to the
annual exercise of the plan . Notify the SERC of the
plans review and acceptance. Submit the proposed
date( s) of the exercise to the SERC ATTN : Mass Civil
Defense not later than four weeks prior to the sche-
duled date of the exercise.
2. Civil Defense Director
a . Develop and maintain the community Comprehensive
Emergency Management Plan
b. Act as the controller for the annual exercise of the
HAZMAT Plan.
c . Coordinate with the Police Department and Red Cross on
any evacuations required . Establish shelters where
needed .
d . Order activation of the Emergency Operations Center
(EOC) .
3. Fire Service
a. Establish the Command Post and implement the Incident
Command System. Recommend the secure area to the
police, and provide instructions.
b. Evaluate the situation and determine the materials
involved . Use department ' s Chemical Advisory Team
(CAT) for technical advice.
c . Take appropriate safety measures for people in
the affected areas .
d. Recommend protective actions to the E. O. C.
e. When properly trained and equipped , take actions to
contain , or neutralize the hazardous materials , uti-
lizing the advice of technical experts from DEQE, EPA,
Public Health or others.
f. Ensure that all fire service personnel have received
the mandatory training in hazardous materials , the use
of the Incident Command System, and specialized
training in the use of HAZMAT equipment and vehicles.
g. Maintain records of hazardous materials in the com-
munity when required by federal , state, or local statu-
tes or regulations.
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4. Law Enforcement
a. Assist Civil Defense in protective actions involving
evacuation and/or shelter.
b. Perimeter and access control.
c . Traffic control .
d. Ensure that all police personnel have received training
in hazardous materials, the Incident Command System and
the use of the DOT guidebook .
e. Provide training in procedures and SOPs when first on
scene, actions to be taken, and notifications to be made.
f. Activate and assign staff to the Emergency Operations
Center (EOC) .
g. Assign a senior superior officer to assist the Fire
Department Incident Commander.
5. LEPC Coordinator
a. Functions as representative of the LEPC at the scene of
the incident, acts as special staff to the Incident
Commander.
b. Prepares recommendations to the LEPC for changes to
this plan , as appropriate based upon observations and
after action reports from all participants.
c. Schedules and notifies all parties of the after action
meeting; determines location, time, and agenda.
d. Maintains a current copy of the LEPC ' s Annex N, and
such other portions of the CEM plan as may be required
at the Command Post.
V. DIRECTION AND CONTROL
A. Generally during a hazardous materials incident, an escalation
of activity will take place over a period of hours. Initially
there may be no more than the cruiser or fire engine which has
responded to a call. In the town the following system will be
used, once a HAZMAT incident is identified.
1 . Establish a minimum 150 foot safety perimeter. Attempt to
identify the product involved . The first responder agency
shall notify all other town departments. A Command Post
shall be established by the Incident Commander to which all
incoming apparatus will report. As the scene gets more
active the decision will be made to implement the Incident
Command System which is more fully described in the speci-
fic Implementing Procedures developed as support documen-
tation to this plan.
2. Once the Incident Command System is established all
incoming assistance will report to the Command Post where
they will be directed to the appropriate area and assigned
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to one of the assistant Incident Commanders. All incoming
fire equipment (except the HAZMAT truck) will report to a
staging area established by a senior fire officer first
rather than the Command Post.
3. The fire chief is in charge of all aspects of the inci-
dent, except for decisions on major evacuations, expen-
ditures, and other life threatening situations which must
be made by the Chief Executive Officer on scene
or as directed by the EOC. In the absence of the Chief
Executive Officer, the Fire Chief shall be responsible for
all decisions.
4. As part of this system it is important to note that the
fire chief remains in command at the scene even after the
fire department has closed up and returned to station. The
chief or his designee will remain at the scene until such
time as DEQE or EPA declares the scene as "cleaned up". In
the event that the process will take more than a few hours,
the Chief Executive Officer may relieve the chief and
appoint a member of the LEPC as the community represen-
tative on scene (preferably someone from the health or
environmental area) .
B. When requested, law enforcement officers will evacuate an area
around the incident site established by the Incident Commander.
The routes of evacuation will be determined by the senior law
enforcement officer at the forward command post. Furthermore,
in special instances, routes for incoming personnel must be
determined so as not to endanger their lives in the process of
reporting to the incident site. This evacuation procedure must
be coordinated with liaison personnel at the forward command
post to ensure the safety of law enforcement officers and eva-
cuees. In addition, if a State of Emergency is declared , the
EOC will be activated to coordinate the response efforts of
other departments and personnel .
_C. Refer to Annex A (Direction and Control ) Annex L (Shelter) and
Annex M (Evacuation) for further details.
VI. ADMINISTRATION AND LOGISTICS
A. Records and Reports
Forms for collection of information pertaining to hazardous
materials incidents are found in Appendix 1 .
B. Resources
Each department with response capabilities and task assignments
is responsible for providing and maintaining equipment and
supplies necessary for hazardous materials operations. Involved
private facilities must make their resources available and
maintain updated resource inventories.
C. Training
Local emergency response personnel as well as assigned private
personnel must attend training courses offered by Federal and
State agencies. All training will be coordinated by the
Massachusetts Civil Defense Director, in consonance with
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instructions provided by Mass Civil Defense Agency. Specialized
training for first responders in accordance with OSHA require-
ments will be conducted by local training officers under
guidance from OSHA, EPA, FEMA, and National Fire Academy .
Training in Incident Command will be conducted by the Fire Chief
for Fire, Police, Civil Defense, EMS and DPW employees and the
other pertinent agencies.
VII. PLAN DEVELOPMENT AND MAINTENANCE
All agencies assigned responsibilities in this annex are respon-
sible for developing or updating internal action plans and imple-
menting procedures that will assure a continuing acceptable degree
of operational readiness to carry out their responsibilities.
Affected business and industry will coordinate on-site plans with
off-site plans and must assist in off-site planning.
VIII. LINE OF SUCCESSION
The Fire Department is the primary local responder to a Hazardous
Materials accident. The line of succession is as follows:
1 ) The Fire Chief; 2) The Assistant Chief, Fire; 3) The Shift Commander
IX. CRISIS AUGMENTATION
Should additional assistance be required during a HAZMAT incident,
a request for state assistance should be made through the Massachusetts
Civil Defense Agency. This in no way should interfere with direct
assistance presently provided by resources such as DEQE and DPH.
Requests for additional assistance should be made by the Incident
Commander at the Command Post, to the local Civil Defense Director
( except for prearranged mutual support, both fire and police) . The
_local CD Director will establish and maintain constant com-
munications with the Area Civil Defense Office, and will forward
all requests for support through the Area Office to Mass Civil
Defense. Support can be provided from both state and federal sour-
ces, and requests should be couched in terms of "what is to be
done ' , e. g. request fourteen tons of unsalted sand. (NOT send me
three truckloads of sand by XYZ sandpit) .
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X. AUTHORITIES AND REFERENCES
A. References
1 . Public Law 99-499 , Title III, SARA (Superfund Amendments and
Reauthorization Act) .
2. Executive Order #276, Commonwealth of Massachusetts.
3 . NRT-1 , Hazardous Material Emergency Planning Guide.
4. State Emergency Response Commission and State Advisory Council .
5 . Internal Procedures
Lexington Fire Department, Operations Manual ;
Procedure 3, Notification of Fire Chief.
Procedure 4, Notification of Town Manager.
Procedure 25 , Hazardous Materials Emergencies.
APPENDICES
Appendix 1 Information Check List
Appendix 2 Notification List
Appendix 3 Information Resource List
Appendix 4 Summary of Facility Profiles
Appendix 5 Additional Requirements Statement
Appendix 6 Glossary and Acronyms
Appendix 7 Training Program
Appendix 8 Exercise Schedule
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APPENDIX 1
INFORMATION CHECKLIST
INCIDENT INFORMATION FORM
CALLER Date Time of Report
INFORMATION
Name/Title
Agency
Call back number
LOCATION Town/City
Highway/Street
Locator (Nearby landmark)
MATERIALS
INVOLVED Chemical Name( s)
Trade Name (s)
Placard/Label Identification/DOT Number(s)
Quantity involved
Quantity Release
Material characteristics (solid, liquid, vapor, other)
DESCRIPTION
OF INCIDENT Type of incident Time
Injuries/Fatalities/Observed ill effects
Area and/or waterbody endangered
Personnel on scene
Actions initiated
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(Continued)
INFORMATION CHECKLIST
INCIDENT INFORMATION FORM
CARRIER/
FACILITY Type of Container
Truck Trailer No .
Capacity
Origin
Destination
Bill-lading/waybill No.
Facility
Weather
Direction
Velocity
Temperature
Ground Surface Type
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APPENDIX 1 (cont 'd )
After DEQE and/or the producer of the material is contacted, this is the
type of information needed, unless already available. Confirmation of
information is recommended.
1 . Should area be evacuated? If so , how far?
2. Establish Zones
3. If someone is exposed to material , what should be done?
4. Detour Procedures
5 . What should be done for personal protection?
6. How should material be handled if involved in fire?
7. How should material be handled if involved in spill or leak?
8. Reactivity Factor:
9. Is there any residual effect?
10. Vapor Density :
11 . Specific Gravity:
12. Other Properties: Flash point, ignition temperature, flammable
limits, boiling point, critical temperature, gas explosion ratio,
water soluble.
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APPENDIX 2
NOTIFICATION LIST
I. Local Agencies Telephone #' s
Fire Department
Police Department
Health Department
Civil Defense
LEPC Chairman Office
II. State Agencies (Hot Lines) 1-800-525-5555
Massachusetts Civil Defense Agency 508-875-1381
Department of Environmental Quality 508-566-4500 (other times)
Engineering
Northeast/Metro Boston (Woburn) 617-935-2160
508-938-1766
Southeast (Lakeville) 508-727-1440
Central (Worcester) 508-792-7650
Western (Springfield) 413-785-5327
Department of Public Health 617-727-7035
Massachusetts State Police 1-800-525-5555
Department of Labor & Industries
Boston 617-727-5816
Lawrence 508-681-7798
New Bedford 508-997-8263
Worcester 508-752-6504
Springfield 413-734-1421
Pittsfield 413-445-4214
Division of Occupational Hygiene 617-969-7177
III. Federal Agencies
National Response Center 1-800-424-8802
Environmental Protection Agency 617-223-7265
Department of Transportation 617-223-7281
FEMA 617-223-9562
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APPENDIX 3
INFORMATION RESOURCE LIST
CHEMICAL TELEPHONE #
Chem-Trec
Help to identify material and will advise mitigation actions.
Chemical Transportation Emergency Center (Chem-Trec) -
Toll Free 1 -800-424-9300
Coast Guard
A. Provide on-scene coordination of any oil or hazardous substance
discharged into or upon the navigable water of the United States.
B. Assist in analysis and assessment of actual and potential hazards
resulting from a discharge.
Registration Office (Emergency Line) 617-223-3644
Environmental Protection Agency
Report all accidents involving chemicals and pesticides.
The staff of the Environmental Emergency Branch is capable of responding
immediately to provide technical assistance for management and clean-up
of spills . In addition , the branch can provide field laboratory analy-
sis if the situation warrants.
According to current federal law, the U. S. Coast Guard and EPA are
jointly responsible for receiving reports of spills.
Regional Office (Emergency Line) 617-223-7265
Federal Highway Administration
Office of Motor Carrier Safety
A. Control of all carriers to insure safety
B. To be contacted in case of any irregularities or violation of safety
regulations.
C. To be notified of all hazardous material highway accidents.
Region I Office 617-494-2770/2733
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BIOLOGICAL
Communicable Disease Center - Atlanta 1-404-633-3311
Provides information concerning infectious organisms and their control .
For all accidents involving Biological Materials call the Mass
Department of Public Health. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61?-72?-7035
RADIOLOGICAL
Massachusetts State Department of Public Health 617-566-45O0 x237
Nuclear Incident Advisory Team (NIAT) 617-727-6214
A. Identify , isolate, and recover hazardous radiological materials .
B. Locate suitable sites and establish acceptable procedures for
disposal of hazardous materials.
Pesticide Emergency - Lou Wells 727-7712
Texas Tech. University Hotline (Pesticides) 1 -800-858-7378
Poison Control 232-2120
National Weather Service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2T5-886O
American Red Cross 262-1234
1 -800-462-2705
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