The URL can be used to link to this page

Home My WebLink About1988-09-06-letter, report,, ~~- s ~' ~ti ~~ ~;~~'_ i~~~~i~®el =cam ~~ ~~~ ~~® _.~-';' s ~•~':~ :° `=ice _ p ~ . .,.~ ,'--.',,{°::s 's6~=E~si'~a' ~" ~it~ ~ ~i~~33~'~-i~~# '~~i_~. .€ ~€~5~:'=g'~~'=~`'~ :`~s=433§Sa:S~ ...m v?iEc2$$ m.... a®ta 2°"F. _'~ .~ ?~e a@... ~~ $>~ i... 33~., 4.3-~$.t~~ 5.==4a ~~~~i .~.vo-®.i a ~_...®.~-~3a9~ _, ®-ts °aa® ~'- ~31~iL ~3a i_~ tea. ~'`=~~~ ~~~+~~i~iiswi .~.~~3~= ~93'c ~~`.'~'~az~_ s~~ ~ `S~`a~~'3& -__1 s;3e ~s~@s .~3sa`~ ~se 3 s~~''{g~'~_3•=*~ _'s8 ~.~~5~ ~~:~a "s a~'s~ L~°',~~§~';-~; a;~ iai ~35am 3~~~is3~~ ~'s-'3. ~ ~ a3~.~'m ~$~~ '~~#3 ~ie~s=~`a ~.$ es~ ~i;s ~~ -,:_.t= 3=~s~~=~#~?€~1 ~~a4°~f=a~4s= a s~:is ~~ a.'t~ .4.~~~ g=a•~'~~~ ?~€'~-~s~=:~a~~~~€ ~',~°'~~is'~3.383--e s ~.~=8ss® = 1~4~ ~m4'~`~ ~a. ~-'~ 4~~z' .i s?i 3 3Li' a ~~°~~a ~~~°~t~-z+a~~ -~L~3~ s ai"~~ ~3 3 a3. ,~„~,i S"~` ~ '~3®~ ~~~ '3 e. 3.2 °'s4$.~ ,S a..38 '~°3 r , ~,~~ g ;~ ~c:' i°~~s s ~'-,e"t ~. a~. ~ i.§x~~'a=-~r tai *.~ ja* ~ ? u~$3 i.i 3~~~ ~~w'~~3 a'~3 .~i. ~ v'=i~ `f ^. I'= - T ~. m ~bm ~~~~ ~ a a ~;~ JOHN D. S E R G E f7 D N. Cbief Fire Dep6rtment 45 BEDFORD STREET LEXINGTON. MASSACHUSETTS 02173-4493 TELEPHONE (6171 862-0272 ANNEX N HAZARDOUS MATERIALS I. PURPOSE The purpose of this Annex is to outline the policies and proce- dures necessary to identify and lessen or remove the threat to public health and safety that may result from an accident or release to the environment involving hazardous materials. The resources of industry, local, state or federal government, separa- tely or in combination, may be required to cope with the situation, dependent on the magnitude, nature, and area threatened by a hazardous materials incident. II. SITUATION AND ASSUMPTIONS A. Situation Hazardous materials are used, duced in Lexington and hence hazardous materials accidents result of natural disasters, stored, transported and/or pro- fit is reasonable to assume that or releases may occur as the human error or accident. B. Assumptions Disasters involving hazardous materials are usually confined to a localized area and action should be taken to contain the effect as promptly as possible. Rapid communication channels must be utilized to inform responsible officials of the need for emergency response. III. CONCEPT OF OPERATIONS _A. General 1. It is the obligation of the individual responsible for the spill, accident, or release incident to notify the proper authority. In eases involving highway mishaps, generally the notification goes from the trucker to the fire department. This initial notification, however, in no way absolves the responsible party from his obligation to notify the appropriate agencies. 2. After reporting the hazardous materials incident, the per- sons at the scene should isolate the area and await the arrival of the Fire Department. The Fire Department shall serve as the lead local agency managing the incident. The Fire Department will utilize the Incident Command System of on-scene management, and perform the actions necessary to mitigate the incident. Cleanup should not be attempted until the arrival of DEQE or its cleanup contractor unless the time delay would effect public safety. Responders shall only conduct operations they are trained to accomplish. N-1 3. The local fire dispatch shall notify the individuals and agencies as indicated in Appendix 2, in the order listed. In all eases, DEQE and Mass Civil Defense will be notified of the incident. ~4. Local government officials should attempt to control the situation within the bounds of safety and, utilizing the Incident Command System, make decisions, aided by technical advise from DEQE, MCDA, DPH, and other technically. qualified agencies. The on-scene decisions rest with the Fire Chief, or in his absence the Assistant Fire Chief or shift commander, when present the Chief Executive Officer may assume overall command and responsibility. 5. When multiple state agencies are involved, Civil Defense will act as the coordination agency for all such agencies. B. Phases of Management 1. Mitigation a. Hazard Analysis (1) Location of hazards (2) Identification of transportation routes (3) Determination of Environmental impact b. Zoning/Land use controls c. Building codes d. Inspection procedures 2. Preparedness a. Public information/education b. Training emergency personnel c. Identification of resources (1) People (2) Equipment (3) Supplies (a) Counter-agents (b) Antidotes d. Procedures (1) Response plans (2) SOP's (3) Annual Exercise 3. Response The following procedures will be implemented for all hazar- dous materials incidents: N-2 a. Protect Exposure °Stay upwind and upgrade °DO NOT assume that gases or vapors ' are harmless because of lack of smell. °DO NOT walk into, inhale, or touch the spilled material. °Keep unauthorized personnel away from 'the scene. °Eliminate all ignition sources (f~:ares, engines, smoking °Be aware that specified protective materials, electrical sparks).. clothing andlor breathing apparatus may be essential for a safe approach. °Stay clear of the ends of tanks 'and paints of rupture. b. Notify the Fire Department Headquarters and advise them of the situation. e. Identify the Hazard °Look for a placard, identifying the general type of hazard and the materials present, on all surfaces of the container or vehicle involved in the incident. °In addition, a 4-digit number identifying the chemical may be displayed either on the placard itself or on a separate orange panel. °Consult DOT's 1987 Emergency Response Guidebook (DOT P 5800.2) to determine what chemical the ID Number represents, the hazards associated with it and the appropriate response actions. °If possible, consult the driver and/or shipping papers to verify the chemical's identity and ascertain the quantities of chemical(s) in the containers or vehicle. d. Notify Authorities °Please Notify the following agencies as soon as possible (the party responsible for the incident is required by law to make these notifications): 1) Local Fire Department Headquarters 2) Massachusetts Department of Environmental Quality Engineering Northeast/Metropolitan Boston Regional Office Days (8:45 a.m. - 5:00 p.m.) (617) 935-2160 or (617) 727-5194 Nights, Weekends, Holidays (617) 566-4500 (State Police Public Safety Number) 3) National Response Center (800) 424-8802 °Be prepared to supply the information listed on the "Information Checklist Incident Information Form." e. Contain Material °Obtain expert advice from government authorities and the shipper, concerning proper procedures for containment and level of protective clothing necessary. °For additional technical advice, call CHEMTREC (800-424-9300) and ~eonsult DOT's 1987 Emergency Response Guidebook. °DO NOT use water to control an incident unless specifically recom- mended for that chemical. N-3 f. Establish a temporary Command Post (CP), advise fire dispatch of the location, or use some form of easily recognizable signal on the vehicle antenna. The CP will be commanded by the senior fire officer on scene, entitled The Incident Commander. At a location closer to the scene, another command post may be established for the senior fire officer to effectively oversee the fire or other emergency operations. This location is off limits to personnel exe~pt those trained and qualified to be in a potential hazard area. g. The Incident Commander will designate someone to take charge of Safety, Staging, Communications, Media, Resources (less fire apparatus), Area commander (fire apparatus), Triage and Medical Services. h. When it is determined that an evacuation is necessary, the police and civil defense will coordinate opening shelters, moving citizens, establishing traffic control, and requesting assistance. The eva- cuation will follow the general rules indicated in Annex M, but under the specifics indicated in the appropriate Tab in this Annex. i. Establish as soon as possible a security area around the scene and ensure entry is prohibited to all persons not expressly cleared by the Incident Commander. j. Designate a Media Assembly Area (the location dedicated for media assembly). This location may also be used to conduct media briefings. k. Designate Staging Area(s) (the location where personnel and equip- ment have been directed to respond). It is from this point the per- sonnel and equipment will be given assignments. 1. If required, designate a Triage Area (the location to which the vic- tims are evacuated for medical survey and emergency treatment prior to transport). m. Initiate other measures which may be required for the specific situation at hand. 4. Recovery a. MonitoringJsurveying supervised by DEQE/EPA or DPH to determine that the area is safe b. Reporting requirements (1) Photographs (2} Witness statements c. Legal Counsel (Local or DEQE) (1) Determination of liability (2) Damage Recovery (3) Resolving disputes (4) Reimbursement procedures d. Glean-up N-4 IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILTIIES A. Task Assignments 1. LEPC Chairman a. Develop and maintain the Emergency Plan's Hazardous Materials Annex with the coordination of the local Emergency Planning Committee and local Civil Defense Director. b, Conduct an annual review of the plan prior to the annual exercise of the plan. Notify the SERC of the plans review and acceptance. Submit the proposed date(s) of the exercise to the SERC ATTN: Mass Civil Defense not later than four weeks prior to the sche- duled date of the exercise. 2. Civil Defense Director a. Develop and maintain the community Comprehensive Emergency Management Plan b. Act as the controller for the annual exercise of the HAZMAT Plan. e. Coordinate with the Police Department and Red Cross on any evacuations required. Establish shelters where needed. d. Order activation of the Emergency Operations Center (EOC). 3. Fire Service a. Establish the Command Post and implement the Incident Command System. Recommend the secure area to the - police, and provide instructions. b. Evaluate the situation and determine the materials involved. Use department's Chemical Advisory Team (CAT) for technical advice. c. Take appropriate safety measures for people in the affected areas. d. Recommend protective actions to the E.O.C. e. When properly trained and equipped, take actions to contain, or neutralize the hazardous materials, uti- lizing the advice of technical experts from DEQE, EPA, Public Health or others. f. Ensure that all fire service personnel have received the mandatory training in hazardous materials, the use of the Incident Command System, and specialized training in the use of HAZMAT equipment and vehicles. g. Maintain records of hazardous materials in the com- munity when required by federal, state, or local statu- tes or regulations. ~v_~ 4. Law Enforcement a. .Assist Civil Defense in protective actions involving evacuation and/or shelter. b. Perimeter and access control. c. Traffic control. d. Ensure that all police personnel have received training in hazardous materials, the Incident Command System and the use of the DOT guidebook. e. Provide training in procedures and SOPS when first on scene, actions to be taken, and notifications to be made. f. Activate and assign staff to the Emergency Operations Center (EOC). g. Assign a senior superior officer to assist the Fire Department Incident Commander. 5. LEPC Coordinator a. Functions as representative of the LEPC at the scene of the incident, acts as special staff to the Incident Commander. b. Prepares recommendations to the LEPC for changes to this plan, as appropriate based upon observations and after action reports from all participants. c. Schedules and notifies all parties of the after action meeting; determines location, time, and agenda. d. Maintains a current copy of the LEPC's Annex N, and such other portions of the CEM plan as may be required at the Command Post. V. DIRECTION AND CONTROL A. Generally during a hazardous materials incident, an escalation of activity will take place over a period of hours. Initially there may be no more than the cruiser or fire engine which has responded to a call. In the town the following system will be used, once a HAZMAT incident is identified. 1. Establish a minimum 150 foot safety perimeter. Attempt to identify the product involved. The first responder agency shall notify all other town departments. A Command Post shall be established by the Incident Commander to which all incoming apparatus will report. As the scene gets more active the decision will be made to implement the Incident Command System which is more fully described in the speci- fic Implementing Procedures developed as support documen- tation to this plan. 2. Once the Incident Command System is established all incoming assistance will report to the Command Post where they will be directed to the appropriate area and assigned N-6 to one of the assistant Incident Commanders. All incoming fire equipment (except the HAZMAT truck) will report to a _ staging area established by a senior fire officer first rather than the Command Post. 3. The fire chief is in charge of all aspects of the inci- dent, except for decisions on major evacuations, expen- ditures, and other life threatening situations which must be made by the Chief Executive Officer on scene or as directed by the EOC. In the absence of the Chief Executive Officer, the Fire Chief shall be responsible for all decisions. ~. As part of this system it is important to note that the fire chief remains in command at the scene even after the fire department has closed up and returned to station. The chief or his designee will remain at the scene until such time as DEQE or EPA declares the scene as "cleaned up". In the event that the process will take more than a few hours, the Chief Executive Officer may relieve the chief and appoint a member of the LEPC as the community represen- tative on scene (preferably someone from the health or environmental area). B. When requested, law enforcement officers will evacuate an area around the incident site established by the Incident Commander. The routes of evacuation will be determined by the senior law enforcement officer at the forward command post. Furthermore, in special instances, routes for incoming personnel must be determined so as not to endanger their lives in the process of reporting to the incident site. This evacuation procedure must be coordinated with liaison personnel at the forward command post to ensure the safety of law enforcement officers and eva- cuees. In addition, if a State of Emergency is declared, the EOC will be activated to coordinate the response efforts of other departments and personnel. _C. Refer to Annex A (Direction and Control) Annex L (Shelter) and Annex M (Evacuation) for further details. VI. ADMINISTRATION AND L®GISTICS A. Records and Reports Forms for collection of information pertaining to hazardous materials incidents are found in Appendix 1. B. Resources Each department with response capabilities and task assignments is responsible for providing and maintaining equipment and supplies necessary for hazardous materials operations. Involved private facilities must make their resources available and maintain updated resource inventories. C. Training Local emergency response personnel as personnel must attend training courses State agencies. All training will be Massachusetts Civil Defense Director, well as assigned private offered by Federal and coordinated by the in consonance with N-7 instructions provided by Mass Civil Defense Agency. Specialized training for first responders in accordance with OSHA require- ments will be conducted by local training officers under guidance from OSHA, EPA, FEMA, and National Fire Academy. Training in Incident Command will be conducted by the Fire Chief for Fire, Police, Civil Defense, EMS and DPW employees and the other pertinent agencies. VII. PLAN DEVELOPMENT AND MAINTENANCE All agencies assigned responsibilities in this annex are respon- sible for developing or updating internal action plans and imple- menting procedures that will assure a continuing acceptable degree of operational readiness to carry out their responsibilities. Affected business and industry will coordinate on-site plans with off-site plans and must assist in off-site planning. VIII. LINE OF SUCCESSION The Fire Department is the primary local responder to a Hazardous Materials accident. The line of succession is as follows: 1) The Fire Chief; 2) The Assistant Chief, Fire; 3) The Shift Commander IX. CRISIS AUGMENTATION Should additional assistance be required during a HAZMAT incident, a request for state assistance should be made through the Massachusetts Civil Defense Agency. This in no way should interfere with direct assistance presently provided by resources such as DEQE and DPH. Requests for additional assistance should be made by the Incident Commander at the Command Post, to the local Civil Defense Director (except for prearranged mutual support, both fire and police). .The _local CD Director will establish and maintain constant com- munications with the Area Civil Defense Office, and will forward all requests for support through the Area Office to Mass Civil Defense. Support can be provided from both state and federal sour- ces, and requests should be couched in terms of "what is to be done', e.g. request fourteen tons of unsalted sand. (NOT send me three truckloads of sand by XYZ sandpit). N-8 >-X. AUTHORITIES AND REFERENCES A. References 1. Public Law 99-499, Title III, SARA (Superfund Amendments and Reauthorization Act). 2. Executive Order ~~276, Commonwealth of Massachusetts. 3. NRT-1, Hazardous Material Emergency Planning Guide. 4. State Emergency Response Commission and State Advisory Council. 5. Internal Procedures Lexington Fire Department, Operations Manual; Procedure 3, Notification of Fire Chief. Procedure ~, Notification of Town Manager. Procedure 25, Hazardous Materials Emergencies. APPENDICES Appendix 1 .......................................Information Cheek List Appendix 2 ............................................Notification List Appendix 3 .....................................Information Resource List Appendix 4 .................................Summary of Facility Profiles Appendix 5 ............................Additional Requirements Statement Appendix 6 ........................................Glossary and Acronyms Appendix 7 ..............•...............................Training Program Appendix 8 ............................................Exercise Schedule N-9 APPENDIX 1 INFORMATION CHECKLIST INCIDENT INFORMATION FORM CALLER. INFORMATION Date Time of Report Name/Title Agency LOCATION MATERIALS INVOLVED DESCRIPTION OF INCIDENT Call back number Town/City Highway/Street Locator (Nearby landmark) Chemical Name(s) Trade Name (s) Placard/Label Identification/DOT Number(s) Quantity involved Quantity Release Material characteristics (solid, liquid, vapor, other} Type of incident Injuries/Fatalitiesl0bserved ill effects Area and/or waterbody endangered Personnel on scene Actions initiated Time N-10 (Continued) INFORMATION CHECKLIST INCIDENT INFORMATION FORM CARRIER/ FACILITY Type of Container Truck Trailer No. Capacity Origin Destination Bill-lading/waybill No. Facility Weather Direction Velocity Temperature Ground Surface Type N-10a APPENDIX 1 (eont'd) After.DEQE and/or the producer of the material is contacted, this is the type of information needed, unless already available. Confirmation of information is recommended. 1. Should area be evacuated? If so, how far? 2. Establish Zones 3. If someone is exposed to material, what should be done? ~. Detour Procedures 5. What should be done for personal protection? 6. How should material be handled if involved in fire? 7. How should material be handled if involved in spill or leak? 8. Reactivity Factor: 9. Is there any residual effect? 10. Vapor Density: 11. Specific Gravity: 12. Other Properties: Flash point, ignition temperature, flammable limits, boiling point, critical temperature, gas explosion ratio, water soluble. N-11 APPENDIX 2 NOTIFICATION LIST I. Local Agencies Fire Department Police Department Health Department Civil Defense LEPC Chairman Office II. State Agencies (Hot Lines) Massachusetts Civil Defense Agency Department of Environmental Quality Engineering Northeast/Metro Boston (Woburn) Southeast (Lakeville) Central (Worcester) Western (Springfield) Department of Public Health - Massachusetts State Police Department of Labor & Industries Boston Lawrence New Bedford Worcester Springfield Pittsfield Division of Occupational Hygiene III. Federal Agencies National Response Center Environmental Protection Agency Department of Transportation FEMA N-12 Telephone ~~' s 1-800-525-5555 508-875-1381 508-566-4500 (other times) 617-935-2160 50 -93 -1766 50 -727-140 5-~-792-7 50 13-7 5-5327 617-727-7035 1-800-525-5555 617-727-5816 50 - 1-779 50 -997- 2 3 5~0$-752- 504 13-73 -1 21 ~3 = TE .I~~~ 21 ~4 17-9 9-7177 1-800-424-8802 617-223-7265 617-223-7281 617-223-9562 APPENDIX 3 INFORMATION RESOURCE LIST CHEMICAL TELEPHONE # Chem-Tree Help to identify material and will advise mitigation actions. Chemical Transportation Emergency Center (Chem-Tree) - ......Toll Free 1-800-~24-9300 Coast Guard A. Provide on-scene coordination of any oil or hazardous substance discharged into or upon the navigable water of the United States. B. Assist in analysis and assessment of actual and potential hazards resulting from a discharge. Registration Office (Emergency Line) .......................617-223-36~~ Environmental Protection Agency Report all accidents involving chemicals and pesticides. The staff of the Environmental Emergency Branch is capable of responding immediately to provide technical assistance for management and clean-up of spills. In addition, the branch can provide field laboratory analy- sis if the situation warrants. According to current federal law, the U.S. Coast Guard and EPA are jointly responsible for receiving reports of spills. Regional Office (Emergency Line) ......................617-223-7265 Federal Highway Administration Office of Motor Carrier Safety A. Control of all carriers to insure safety B. To .be contacted in case of any irregularities or violation of safety regulations. C. To be notified of all hazardous material highway accidents. .Region I Office....... .............................617-~44-2770/2733 N-13 BIOLOGICAL Communicable Disease Center - Atlanta 1-404-633-3311 Provides information concerning infectious organisms and their control. For all accidents involving Biological Materials call the Mass Department of Public Health ....................................617-727-7035 RADIOLOGICAL Massachusetts .State Department of Public Health...........617-566-4500 x237 Nuclear Incident Advisory Team (NIAT) ...........................617-727-6214 A. Identify, isolate, and recover hazardous radiological materials. B. Locate suitable sites and establish acceptable procedures for disposal of hazardous materials. Pesticide Emergency - Lou Wells ....................................727-7712 Texas Tech. University Hotline (Pesticides) ..................1-800-$58-737$ Poison Control .....................................................232-2120 National Weather Service ...........................................275-8860 American Red Cross .................................................262-1234 1-800-462-2705 N-14