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COMMUNITY PRESERVATION COMMITTEE
Board of Selectmen Meeting Room
Monday, June 9, 2008
4:00 p.m.
Present:
CPC Chair, Betsey Weiss, Joel Adler, Norman Cohen, Marilyn Fenollosa, Leo McSweeney,
Also Present:
Judy Pearson and Sandy Shaw. David Kanter, CEC Liaison; Richard Pagett, former
CPC member; Carl Valente, Town Manager; Bill Hadley, Director of Public Works, Maryann McCall-
Taylor, Director of Planning; and Patrick Goddard, Director of Public Facilities.
Absent:
Wendy Manz and Dick Wolk.
The meeting came to order at 4:07 p.m.
1. Vote Minutes.
A motion was made and supported unanimously by the CPC to accept and approve meeting minutes
for the following dates: 1/7/08; 1/14/08; 1/31/08; 1/31/08 Executive Session; 2/20/08; 3/3/08; 3/24/08;
4/3/08; 4/3/08 Executive Session; 4/17/08; 4/17/08 Executive Session; 4/28/08; 4/28/08 Executive
Session; and 5/8/08.
2. Discuss the CPC application, requirements, and any changes for the November 1, 2008
deadline
.
Betsey Weiss opened the conversation and shared that the CPC needs more detailed and fact specific
information on future CPA project application request forms. She stated that only one project should
be submitted per each application and that a breakdown of estimated costs is needed, if at all possible,
in order for the CPC to make informed and careful decisions.
A discussion followed noting some of the challenges Town officials face in trying to obtain cost
estimates in advance. The CPC shared the challenges they encounter as a result of not having enough
factual information to credibly justify financial requests. All agreed that project applicants should, in
most cases, be able to provide at minimum, a breakdown or list of project components. It was also
agreed that project applicants will do their very best to provide any and all possible numbers so that
st
cost estimates are provided as early as possible. Further, it was agreed that November 1 would be the
deadline to submit a project application and that the application will include project description,
st
component parts and a guesstimate of numbers and costs. Finally, it was agreed that December 1 will
be an acceptable date by which a more comprehensive cost estimate will be required (noting that an
actual cost estimate in not necessarily needed much prior to a public hearing). Everyone unanimously
agreed that the CPA application deadline for non-Town entities would remain at November 1.
As the CPC amends the CPA project application form itself, the Committee will include the Allowable
Spending Purposes chart to help applicants determine CPA eligibility.
As the conversation about the CPA application concluded, Town Manager, Carl Valente asked if the
CPC wanted to discuss the role and communication stream with Town Counsel. In doing so, Carl
mentioned having spoken to Kevin Batt and together they are recommending a new approach. That
approach is as follows: First, once CPA project applications are received, the CPC will provide a list
of projects and backup materials to Town Counsel for review. Next, after Town Counsel reviews this
material, he will attend a CPC meeting to share his reading of the statute and eligibility. Lastly, if
J. Pearson, CPC Meeting 06.09.08 Minutes
there are issues or questions remaining to resolve, Town Counsel will do so and follow-up with the
CPC. Carl shared that he, as the Town Manager, will serve as the gatekeeper for initial information
and then after the initial path is defined, it will not be necessary for the CPC to go through his office.
At this time, 4:45 p.m., Pat Goddard, Bill Hadley and Maryann McCall-Taylor exited the meeting.
3. Discuss the CPC Administrative Expenses, if there is a fall TM to include an appropriation
for land appraisals costs, etc.
Betsey will email Karen Mullins to seek her input on land appraisal costs before any decisions are
made. It was also noted that there may/may not be a Fall Town Meeting. That is yet to be determined.
At this time, 4:52 p.m., Carl Valente exited the meeting.
4. Reminder to review Needs Assessment sections over the summer.
Betsey reminded the CPC that the Needs Assessment should be reviewed and updated. Judy read from
the May 8, 2008 CPC meeting minutes the assignments as follows:
?
Leo McSweeney to review community housing
?
Dick Wolk to review open space
?
Marilyn Fenollosa to review historic preservation
?
Sandy Shaw to review recreation
?
Wendy Manz to review the tables, appendices and accompanying documents
?
Joel Adler to review the CPA Questions and Answers document
?
Betsey to review the CPC Project Application Summary Form
5. Confirm meeting time availability for next year. Are Monday, Wednesday and Thursday still
good?
Yes, it was agreed that these days are good days for the CPC to meet.
6. Thank you to Richard Pagett.
Betsey thanked Richard for his dedication, hard work and thoroughness. A cake was cut and shared in
thanks.
With no further business, CPC Chair, Betsey Weiss adjourned the meeting at 5:10 p.m.
Respectfully Submitted,
Judy Pearson
Administrative Assistant to the CPC
J. Pearson, CPC Meeting 06.09.08 Minutes