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HomeMy WebLinkAbout2008-11-17-CPC-min Community Preservation Committee Monday, November 17, 2008 Legion Room 4:00 pm Present: Betsey Weiss, Chair; Marilyn Fenollosa, Vice Chair (arrived late); Joel Adler, Norman Cohen, Jeanne Krieger, Wendy Manz, Leo McSweeney, Nathalie Rice, Admin. Asst.; Sandy Shaw. David Kanter, CEC liaison was also present. Dick Wolk was not present. The meeting was called to order at 4:02 pm. The purpose of the Meeting was to discuss three FY 2010 projects before the CPC. These included drainage improvements to the Old Reservoir, drainage improvements to the Pine Meadow golf course, and improvements to athletic fields. Karen Simmons of Recreation and Dave Pinsonneault of Public Works were in attendance to make presentations. 1.Storm Water Mitigation, Old Reservoir/Marrett Road Karen Mullins of Recreation and Dave Pinsonneault of Public Works outlined the drainage improvements needed to reduce the bacterial contamination of the Old Reservoir. The funding request before the CPC is for $569,000 in FY 2010, and $190,047 in FY 2011. Mr. Pinsonneault explained that there are four catch basins on Marrett Road which would be upgraded as part of the project. Presently, stormwater flows from two basins directly into the reservoir. The other two basins outlet to a small detention pond adjacent to the reservoir. The four basins, the piping in between them, and the detention pond would all be significantly upgraded as part of the proposal. The improvements would increase detention time in the basins and in the detention pond, and would thereby reduce the bacterial count in the stormwater flow and, ultimately, in the reservoir. Ms. Simmons explained that the Town will apply for DEP 319 funds for the project. This matching grant system would potentially give the Town 60% of the project costs. The funds will be applied for two years in a row, since there is a cap each funding cycle of $350,000. It is unknown how the present state economy will affect Lexington’s distribution. Mr. McSweeney asked if the Town will know about the state funding by Spring Town Meeting. Ms. Simmons said it was unlikely. She informed the Committee of the deadlines dates for submittal, and noted that the funding request was a lengthy process. She added that in order to apply for the 60% matching grant, the project must first be funded, however. Mr. Kanter asked how much money was left from the funds distributed last year by the CPC. ($55,000 was granted for the reconstruction of the gatehouse/outlet structure and for the dredging of a retention pond.) Ms. Simmons replied that $20,000 was left over, which Mr. Kanter suggested be redirected, rather than rescinded. 1 2.Pine Meadows Golf Course – Drainage Improvements Ms. Simmons explained the drainage situation at ninth green at the golf course, and used an aerial photo to highlight the existing problems. She explained that there would be two phases to the project. The first phase would involve the following: (1) dredging the stream from the upper pond to the lower pond, and dredging Kiln Brook to the Rt. 95 right-of-way, (2) removing beaver dams, (3) repairing a control dam, and (4) installing a stnd, large box culvert. The second phase would involve; (1) rehabilitating the 1 and 2 stth holes, (2) rehabilitating the 1 and 8 holes, and (3) removing and resetting sprinklers. Mr. Kanter asked how old the quotes were that were used for the CPC submittal, and questioned whether they might be lower by the time the job is bid. Mr. Adler asked if the golf course would be shut down while the work progressed, to which Ms. Simmons replied that it would not. She noted that the use of the golf course has increased recently, and that in the past year, the rounds were up by an annual count of 2,000. Ms. Weiss asked if the Enterprise fund had been considered for this project, to which Ms. Simmons replied that the monies in the fund were called for, some of which were being used for debt service reduction. 3. Athletic Fields Mr. Pinsonneault opened the discussion by describing two projects which had been recently completed. These included renovations to the Bowman Field and the Bridge School Field. (These were not CPC funded projects, however.) He explained that he was now before the Committee to request $100,000 in funding for drainage work on the Town’s athletic fields. (An additional $100,000 is being sought from the tax levy.) The proposed project would include drainage renovations to the areas between the varsity baseball field, and the main varsity softball field, where significant degradation has occurred. He said that the work on the fields was the follow-up to recommendations in the field renovation report funded by the CPC in ’07. Members concurred that the work was badly needed and commented on the damage done by the Carnival this year. Mr. McSweeney asked if the $100,000 request would be enough, to which Mr. Pinsonneault replied that the engineers had estimated that the work would cost $100,000 and he felt the report was very well done. Mr. McSweeney also had questions about turf field replacement on adjacent fields, that was not part of the present project. Mr. Pinsonneault updated the Committee on the status of the turf fields, and noted that the “carpets” would need replacing before 2014, when the warrantees run out. The Committee noted that Kevin Batt had reviewed the request for work on the athletic fields, and had counseled them that it was an eligible project. Mr. Pinsonneault also updated the Committee on the Burial Grounds project funded by the CPC. He said a conservator had been hired, and there is a plan in place to do the work. He said table monuments had been repaired as part of Phase I work, and that in Phase II, the Munroe Cemetery and the Burial Ground work would be completed. The 2 hope is that the Burial Ground work will be completed by Patriot’s Day. Ms. Fenollosa asked if there would be an inventory of the stones, to which Mr. Pinsonneault replied that the stones which were worked on were all carefully inventoried, and that he was getting a bid on the cost for a larger inventory. The Committee set a date to review projects in the field. They will meet in the parking lot st of the Pine Meadows Golf Course at 8:30 am on December 1 to review the golf course project. They will then review the project proposed for the Old Reservoir and Marrett Road. The meeting was adjourned at 5:05 pm. Respectfully submitted, Nathalie Rice Administrative Assistant Community Preservation Committee 3