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HomeMy WebLinkAbout2008-10-29-CPC-min Community Preservation Committee Legion Room Wednesday, October 29, 2008 4:00 pm Present: Betsey Weiss, Chair; Marilyn Fenollosa, Vice Chair; Joel Adler, Norm Cohen, Jeanne Krieger, Wendy Manz, Leo McSweeney, Nathalie Rice, (Admin. Asst.); Sandy Shaw, Dick Wolk. David Kanter, CEC Liaison was also present. The meeting was called to order at 4:05 pm Nathalie Rice was introduced and welcomed as the Committee’s new Administrative Assistant. The purpose of the meting was to review the two projects for the upcoming Fall Town Meeting, and to review the FY2010 Capital Projects. The Needs Assessment update was also on the agenda. Patrick Goddard, Director of Public Facilities and Project Manager, Mark Barrett were in attendance to update the Committee on FY 2008 projects, to discuss the Old Harrington Playground proposal and to discuss projects for FY 2010. Discussion commenced on FY 2008 project updates. 1.FY 2008 Updates a. Harrington Pre-School Playground. Purchase orders are in place, and the project should be out to bid soon. Fall construction is expected. b. . School Administration BuildingBid documents should be out soon, with an anticipated start of work in January. c. Town Office Building Envelope. Getting ready to go to bid at the end of November. d. East Lexington Fire Station. Specs for the bidding on the storm windows and ac renovations are in progress. e. Town Hall ADA Accessible Bathroom and Signs. Proposals are being obtained for bathroom design. BH&A has been selected as the architect, programming is in process. f. Monroe Fire Prevention System. Bidding will be completed in October with a December start date. 2. The Old Harrington Playground. Pat reviewed the project to date, and discussion turned to questions about specific costs. Marilyn brought up the issue of the costs associated with the nrice Page 1 10/19/2009 Conservation Commission filing, noting that this seemed high, given the fact that the Town would be doing the work. Pat pointed out that the costs were associated with the consultant’s fees, but felt the CC could help reduce this cost by helping with the permitting process. Betsy brought up the issue of costs of the new site versus the old one, and noted that the numbers would have to be resolved in order to answer questions at Town Meeting. In response to a question from Joel, Pat noted that no new fill will be needed for the project. 3.FY 2010 Capital Projects a.Stone Building Renovation – The Committee questioned the specifics of the $271,000 Design and Engineering request. Pat explained that it included all the architectural, plumbing and electrical design. Marilyn questioned whether HKT was the suitable firm to ultimately do the work, since they specialized in new construction. Pat explained that the Town has the right to award the construction job to any firm they feel is best qualified. There was a discussion of the “ell” on the building, and whether the construction expense of the “ell” was justifiable since it was a $500,000 difference in price between the two options. Pat and Marilyn addressed this matter, noting that the “ell” had historically been a part of the building, and that the damage to the historic nature of the building would be severe if the modifications were made to the existing structure. Sandy questioned whether the “ell” represented new construction, which the CPC is not allowed to approve under the statute. The Committee decided this issue was one that would be included in questions for Town Counsel the following week. David Kanter suggested that an insurance clause be included in the design documents. b.Cary Vault Climate Control – Pat explained that this project will hopefully come in $20,000 lower than estimated. He said that changes had been made to the AC design, which would significantly reduce the amount needed for the project. The Committee discussed the history of the project, and hoped this would be the final request for CPC funding. c.Building Envelope – This project involves the repair of the Cary Hall roof, with an associated cost of $50,000. There was little discussion of the project as it was generally felt the work was due. d.Town Office Building Renovation Design – Pat discussed this $80,000 request, and said that the results from the design study are expected in December of this year. He said the requested amount for FY 2010 would be used to design and engineer the improvements to the Planning and Conservation offices, with particular emphasis on electrical and plumbing improvements. There was discussion about the $950,000 requested to complete construction, which members generally felt seemed high. nrice Page 2 10/19/2009 e.Police Station Needs Study – Pat discussed this request for $45,000 for a study of the Station’s space needs. Joel asked whether the $45,000 was all that would be requested, and noted that the CPA cannot fund additions to the building. f.Fire Station Renovation and Redesign – This application is a placeholder, since there was no dollar amount attached to the request. Pat explained that he had just met with the McGuire Group regarding this project, and that details of the request would be forthcoming. g.Storm Water Mitigation at the Old Reservoir – Dick Wolk suggested meeting with the Conservation Commission to discuss this request and Pine Meadows. He felt there are difficulties faced in each of these jobs from a wetlands standpoint. Marilyn asked about the bacterial contamination of the Old Reservoir, and whether this would continue to exist, post completion. She noted that the CPA cannot fund projects that contribute to water quality degradation. David Kanter updated the Committee on recent conversations his committee has had with Conservation, including possible sources of funding and State reimbursements that may apply to this work. h.Pine Meadows - There was a general discussion of Pine Meadows, again noting the complicated wetlands aspects of the work. The Committee questioned why the project would be more expensive in 2011. i.Athletic Field Improvements – There was a general discussion of the improvements needed for the athletic fields, and agreement that the Lion’s Club had caused extensive damage this year. Leo noted that the Lincoln Park Field will not only need turf replacement, but will need diligent maintenance in subsequent years due to difficult drainage. The Committee asked if Recreation funds will be used for part of the improvements, to which Sandy responded that they would not. 4.Needs Assessment Report The Committee briefly discussed the Needs Assessment Report, which members had been asked to review. Leo said his section is acceptable. The meeting was adjourned at approximately 5:30 pm. Respectfully submitted, Nathalie Rice Administrative Assistant Community Preservation Committee nrice Page 3 10/19/2009