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HomeMy WebLinkAbout2008-06-09-CPC.min COMMUNITY PRESERVATION COMMITTEE Board of Selectmen Meeting Room Monday, June 9, 2008 4:00 p.m. Present: CPC Chair, Betsey Weiss, Joel Adler, Norman Cohen, Marilyn Fenollosa, Leo McSweeney, Also Present: Judy Pearson and Sandy Shaw. David Kanter, CEC Liaison; Richard Pagett, former CPC member; Carl Valente, Town Manager; Bill Hadley, Director of Public Works, Maryann McCall- Taylor, Director of Planning; and Patrick Goddard, Director of Public Facilities. Absent: Wendy Manz and Dick Wolk. The meeting came to order at 4:07 p.m. 1. Vote Minutes. A motion was made and supported unanimously by the CPC to accept and approve meeting minutes for the following dates: 1/7/08; 1/14/08; 1/31/08; 1/31/08 Executive Session; 2/20/08; 3/3/08; 3/24/08; 4/3/08; 4/3/08 Executive Session; 4/17/08; 4/17/08 Executive Session; 4/28/08; 4/28/08 Executive Session; and 5/8/08. 2. Discuss the CPC application, requirements, and any changes for the November 1, 2008 deadline . Betsey Weiss opened the conversation and shared that the CPC needs more detailed and fact specific information on future CPA project application request forms. She stated that only one project should be submitted per each application and that a breakdown of estimated costs is needed, if at all possible, in order for the CPC to make informed and careful decisions. A discussion followed noting some of the challenges Town officials face in trying to obtain cost estimates in advance. The CPC shared the challenges they encounter as a result of not having enough factual information to credibly justify financial requests. All agreed that project applicants should, in most cases, be able to provide at minimum, a breakdown or list of project components. It was also agreed that project applicants will do their very best to provide any and all possible numbers so that st cost estimates are provided as early as possible. Further, it was agreed that November 1 would be the deadline to submit a project application and that the application will include project description, st component parts and a guesstimate of numbers and costs. Finally, it was agreed that December 1 will be an acceptable date by which a more comprehensive cost estimate will be required (noting that an actual cost estimate in not necessarily needed much prior to a public hearing). Everyone unanimously agreed that the CPA application deadline for non-Town entities would remain at November 1. As the CPC amends the CPA project application form itself, the Committee will include the Allowable Spending Purposes chart to help applicants determine CPA eligibility. As the conversation about the CPA application concluded, Town Manager, Carl Valente asked if the CPC wanted to discuss the role and communication stream with Town Counsel. In doing so, Carl mentioned having spoken to Kevin Batt and together they are recommending a new approach. That approach is as follows: First, once CPA project applications are received, the CPC will provide a list of projects and backup materials to Town Counsel for review. Next, after Town Counsel reviews this material, he will attend a CPC meeting to share his reading of the statute and eligibility. Lastly, if J. Pearson, CPC Meeting 06.09.08 Minutes there are issues or questions remaining to resolve, Town Counsel will do so and follow-up with the CPC. Carl shared that he, as the Town Manager, will serve as the gatekeeper for initial information and then after the initial path is defined, it will not be necessary for the CPC to go through his office. At this time, 4:45 p.m., Pat Goddard, Bill Hadley and Maryann McCall-Taylor exited the meeting. 3. Discuss the CPC Administrative Expenses, if there is a fall TM to include an appropriation for land appraisals costs, etc. Betsey will email Karen Mullins to seek her input on land appraisal costs before any decisions are made. It was also noted that there may/may not be a Fall Town Meeting. That is yet to be determined. At this time, 4:52 p.m., Carl Valente exited the meeting. 4. Reminder to review Needs Assessment sections over the summer. Betsey reminded the CPC that the Needs Assessment should be reviewed and updated. Judy read from the May 8, 2008 CPC meeting minutes the assignments as follows: ? Leo McSweeney to review community housing ? Dick Wolk to review open space ? Marilyn Fenollosa to review historic preservation ? Sandy Shaw to review recreation ? Wendy Manz to review the tables, appendices and accompanying documents ? Joel Adler to review the CPA Questions and Answers document ? Betsey to review the CPC Project Application Summary Form 5. Confirm meeting time availability for next year. Are Monday, Wednesday and Thursday still good? Yes, it was agreed that these days are good days for the CPC to meet. 6. Thank you to Richard Pagett. Betsey thanked Richard for his dedication, hard work and thoroughness. A cake was cut and shared in thanks. With no further business, CPC Chair, Betsey Weiss adjourned the meeting at 5:10 p.m. Respectfully Submitted, Judy Pearson Administrative Assistant to the CPC J. Pearson, CPC Meeting 06.09.08 Minutes