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HomeMy WebLinkAbout1997-06-BOS-min Selectmen Meeting Minutes June 2, 1997 A regular meeting of the Board of Selectmen was held on Monday, June 2, 1997 in the Selectmen’s Meeting Room, Town Office Building at 7:30 p.m. Chairman McSweeney, Mr. Fenn, Mr. Busa, Mrs. Eddison, Mr. Enrich; Mr. White, Town Manager; and Ms. Smith, Executive Clerk, were present. Public Comments Caleb Warner, Chairman of the South Lexington Civic Association indicated he has been in contact with the Waltham City Council concerning the disposition of land at the site of the former Middlesex County Hospital. Mr. Warner feels it is critically important for representatives of Lexington and Waltham to meet with the County Commissioners on this matter as soon as possible. Mr. McSweeney responded that he had just today received a letter from Counsel for the County Commissioners seeking input from the Town of Lexington. Mr. McSweeney will be setting up a meeting of the Middlsex County Hospital Ad-Hoc Committee in the very near future. Personnel Advisory Board Member Bill Barnes Mr. White spoke of the tremendous services of Bill Barnes in conducting Sexual Harrassment Training for Town Administrators and Supervisors. Board Members thanked Mr. Barnes for his continued contributions by volunteering his time and expertise to the benefit of the Town. License for the Above Ground Storage of Flammables/Maguire Properties, LLC, 4 Maguire Road Mr. McSweeney opened the hearing on the application of Maguire Properties, LLC, 4 Maguire Road for permission and license for the aboveground storage of 1200 gallons of flammable chemicals. Jeff Hoseth, Architect from Shaw Associates, Inc. and Tom Bromander, Associate Director of Manufacturing at Focal Therapeutics, Inc., tenant and user of the flammable chemicals reviewed the specifications of a 258 square foot room designed to meet code requirements of the Mass. State Building Code, Special Use and Occupancy Section 603.0 HPM (Hazardous Production Materials Use Facilities); and the National Fire Protection Association. Questions from Board Members concerning safety issues and the amount of flammables being stored now versus after construction of the new storage room were addressed. Fire Chief John Quinlan indicated that all plans were reviewed with Fire Chief Sullivan and Lt. Peter Torode to the satisfaction of the Fire Department. Selectmen’s Meeting - June 2, 1997 Upon motion duly made and seconded, it was voted to issue a license for the Aboveground Storage of Flammables as requested and as shown on a plot plan which is on file in the Selectmen’s Office. License for the Underground Storage of Flammables/NYNEX, 73 Waltham Street Mr. McSweeney opened the hearing on the application of NYNEX for the underground storage of one 4000 gallon kerosene tank. NYNEX representative Mark Landine explained that NYNEX initiated a review of all license and permits files and discovered that they had no license on file for a 4000 gallon kerosene tank which they had installed in 1992. The kerosene is used to provide heat for the building and for an emergency generator. Mr. Landine indicated that they had received a permit from the Fire Department at the time of the installation. Chief Quinlan reported that he had inspected the facility and found that NYNEX has an excellent system in place which exceeds code requirements. Board Members expressed concerns about the failure to obtain a license before installation of the tank and asked the Manager and Fire Chief to check the State Laws and see if the Town can impose a penalty for violation of the laws. The Board also indicated that the Town would be assessing annual registration fees since the 1992 installation. Dan Yuill of 20 Muzzey Street asked if the property could be inspected to make sure there has been no spill or leakage since the 1992 installation. Mr. Busa requested that a company that does diagnostics be requested to test the site and that Mr. Yuill be informed of the outcome. Upon motion duly made and seconded, it was voted to issue a license to NYNEX for the underground storage of 4000 gallons of kerosene at their property at 73 Waltham Street as laid out on a plan on file in the Selectmen’s Office, contingent upon evaluation of the system and payment of the overdue registration fee since 1992 and any other applicable penalties. Consent Agenda Letter to Jere Frick Upon motion duly made and seconded, it was voted to sign a letter of congratulations to Jere Frick on the occasion of her 80th birthday. Selectmen’s Meeting - June 2, 1997 Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted to approve the following water and sewer commitments and adjustments: Commitment of water charges for 4/28/97 Cycle 1-Town-wide billing $361,337.91 Commitment of sewer charges for 4/28/97 Cycle 1-Town-wide billing $715,566.21 Commitment of water charges for 4/7/97 (Cycle 9) $90,352.12 Commitment of sewer charges for 4/7/97 (Cycle 9) $99,819.65 Adjustments of water charges for 9/30/96 $2,246.98 Adjustments of sewer charges for 9/30/96 $4,882.53 School Renovation Project Permanent Building Committee Chairman Bill Bruckman reported on the meetings held at each of the schools. He hopes to have a written report for the Board at its meeting on the 16th. Town-Wide Compensation Committee - Charge & Membership Mr. White presented a draft charge and suggested makeup of a Town-Wide Compensation Committee to review current and past compensation policies developed by the Town Manager, Board of Selectmen, School Superintendent and School Committee. The Committee will develop a series of compensation strategy options for the Selectmen and School Committee to analyze and adopt if feasible. The compensation strategy options will include compensation levels and comparable communities. Mr. White suggested the membership include two members of the Board of Selectmen and two members of the School Committee, two members of the Personnel Advisory Board and one representative of each of the union groups and one representative of the non-union employees in the Library and Town offices. Mr. Enrich suggested adding a member of the Appropriation Committee as a liaison member. Mr. White indicated his office would provide staff support to the Committee. Mr. Enrich expressed concern that the charge may be suggesting that it is more cut and dried than it may be. There are going to be some serious policy considerations which need to be addressed by the Board and School Committee which would not include the union representatives. Mr. White and Mr. Enrich will review some issues of concern and where the committee needs to stop and seek directions. The proposed draft will be given to the School Committee for comment. Selectmen’s Meeting - June 2, 1997 Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meetings of April 7, April 9, April 14 and April 16, 1997. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of the meeting of April 16, 1997. Burial Vaults/Boxes - Fee Increase Mr. White explained that the prices of burial vaults and boxes from the only bidder, Means Pre- Cast Company reflect an increase for vaults from $205.00 to $285.00 and in boxes from $95.00 to $115.00. Acting Cemetery Superintendent Dennis Mazzone has recommended an increase to the consumer for vaults from $395.00 to $475.00 and boxes from $275.00 to $300.00. The DPW Director concurs with Mr. Mazzone’s recommendation. Upon motion duly made and seconded, it was voted to approve the fee for burial vaults in the amount of $475.00 and burial boxes in the amount of $300.00. Public Entertainment on Sunday License Upon motion duly made and seconded, it was voted to approve the application and issue a Public Entertainment on Sunday License to Dean & Flynn & the Lexington Lion’s Club for Sunday, July 6, 1997. Salary Transfers Upon motion duly made and seconded, it was voted to approve transfers from account 2310 Municipal Salary Adjustments as follows: DPW $3,709.00 Police $199,752.00 Selectmen $1,569.00 Town Manager $8,626.00 Clerical Pool $8,574.00 Temporary Help $1,000.00 Comptroller $9,483.00 Revenue $6,000.00 Assessors $3,027.00 Planning $4,066.00 Selectmen’s Meeting - June 2, 1997 Veterans $1,154.00 Lexpress $2,184.00 General Insurance $392.00 Library $8,142.00 Inspectional Services $20,280.00 Letter to Secretary Coxe re GEIR Update Mr. Fenn reviewed a letter he had prepared from the Board of Selectmen to Secretary Coxe expressing concerns about the draft GEIR Update. The letter will be read at a public hearing on June 3. Upon motion duly made and seconded, it was voted to sign a letter to Secretary Coxe expressing three areas of concern about the draft GEIR Update. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mr. McSweeney, Mr. Fenn, Mr. Busa, Mrs. Eddison and Mr. Enrich to go into executive session for discussion of land acquisition with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:00 p.m. A true record, Attest: Phyllis A. Smith Executive Clerk Selectmen’s Meeting Minutes June 16, 1997 A regular meeting of the Board of Selectmen was held on Monday, June 16, 1997 in the Selectmen’s Meeting Room, Town Office Building at 7:30 p.m. Chairman McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison, Mr. Enrich; Mr. Cohen, Town Counsel; Mr. White, Town Manager and Ms. Pease, Assistant to the Executive Clerk, were present. Hearings Boston Edison Grant of Location - Flintlock Road Ms. McMannis was available from Boston Edison to answer any questions. Audrey Fletcher, who is an abutter, wanted to know why the road had already been dug up to put in the conduit. It was explained that the contractor who digs up the street gets permission from DPW. After Boston Edison gets permission from the Selectmen they can pull their wires through the conduit without digging up the street again. Upon motion duly made and seconded, it was voted to approve the petition of the Boston Edison Company to lay and maintain underground conduits and manholes, with the wires and cables to be placed therein, under the surface of Flintlock Road: northeasterly, approximately 380 feet north of Redcoat Lane, a distance of about 35 feet (+). Boston Edison Grant of Location - Parker Street Upon motion duly made and seconded, it was voted to approve the petition of the Boston Edison Company to lay and maintain underground conduits and manholes, with the wires and cables to be placed therein, under the surface of Parker Street: install conduit - northeasterly, approximately 115 feet north of Jackson Court, a distance of about 50 feet (+). NYNEX Grant of Location - Massachusetts Avenue Mr. FitzGibbon was available for any questions. The Selectmen asked Mr. FitzGibbon to bring the following suggestions back to his office: to let people know the day before the digging begins on their street and to pick up trash before they leave the job. This came up because of the problem on Nickerson Road where work was supposed to be done in the fall and was put off until this spring. People were notified in the fall but not in the spring. Upon motion duly made and seconded, it was voted to approve the petition of the New England Telephone and Telegraph Company to lay and maintain underground conduits and manholes, with the wires and cables to be placed therein, under the surface of Massachusetts Avenue starting at pole number 57/164, place conduit in a southwesterly direction, a distance of 18 feet +, then turning easterly, a distance of 5 feet +. Selectmen’s Meeting - June 16, 1997 Consent Agenda Commitments and Adjustments of Water and Sewer Charges Upon motion duly made and seconded, it was voted to approve the following commitments: a. Commitment of Water Charges for 11/20/96 $502.22 b. Commitment of Sewer Charges for 11/20/96 $1,073.20 c. Commitment of Water Charges for 1/30/97 $12.00 d. Commitment of Sewer Charges for 1/30/97 $18.00 e. Commitment of Water Charges for 4/7/97 (Cycle 9) $90,352.12 f. Adjustments of Water Charges for 10/08/96* $775.44 g. Adjustments of Sewer Charges for 10/08/96* $1,495.21 Special Speed Regulation - Old Massachusetts Avenue Upon motion duly made and seconded, it was voted to approve and sign the Special Speed Regulation #7698 providing for a 35 mile per hour speed limit on Old Massachusetts Avenue from Wood Street to Route 2A. The National Historic Park Rangers will enforce the speed limit. Ratify Poll Vote to Post No Trespassing Signs at Sand Pits on North Street Upon motion duly made and seconded, it was voted to ratify a poll vote taken on June 12, 1997 to allow the Public Works Department to immediately post “No Trespassing per order of the Board of Selectmen” signs at the Sand Pits on North Street. Permanent Building Committee Mr. Bill Bruckman passed out a memorandum from HMFH Architects, Inc. on the Scope of Work and Schedule, which describes the work that is going on now. The architect is taking the existing drawings for the schools and preparing those drawings to what is really at the schools and updating the drawings showing accurate representation for today. The drawings range in age. At the end of the process the Town will have up to date drawings of all the schools in computer format. Site surveys are also taking place. The architects and all engineers are going to each school and creating line by line item reports on the condition of the buildings. Schematic designs are in process now and the PBC is going over them as they become available. The schematic designs include maintenance and renovation; it is addressing the needs of the school committee to address program changes and increased enrollment. Selectmen’s Meeting - June 16, 1997 When the schematic design is complete there will be several weeks for the cost estimates to be completed. The PBC will be scrubbing the reports and would like to have some detail meetings at that time to go over the numbers. That will be a good time to make some decisions: what types of things should be done or not. Mr. McSweeney asked about the $2.8 million for the project. Mr. Bruckman explained that when the schematic design is complete, approximately ½ of the money will have been spent. The PBC feels that the process should be completed so that at the end we have a usable product. If we stop in the middle we will have a piece of mush that cannot be used and we would have to start over. The Board asked about the reimbursement from the state. We have to be put on a list by June 1998; then after we are granted reimbursement (which will be 3-5 years), then you must start construction within one year after you have been granted. The Board and Mr. Bruckman felt it would be good to have Mr. Bruckman return in a couple of weeks at 7:45 to convey any additional information. MAGIC Minuteman Advisory Group on Interlocal Coordination (MAGIC) is a subregion of the MAPC and they have asked Lexington to join. Lexington is currently a member of the North Suburban Planning Council (NSPC) of MAPC. Mr. Marino supports the transfer from NSPC to MAGIC because of our commitment to HATS. The other communities in MAGIC are Acton, Bedford, Boxborough, Carlisle, Concord, Hudson, Lincoln, Littleton, Maynard, Stow, and Sudbury. Donna Jacobs, Chairman of MAGIC, and David Soule, Director of the MAPC, were at the meeting. Mr. White is in favor of the move because he felt there are more activities and issues that concern and affect Lexington in the MAGIC Group. Mr. McSweeney was concerned about other issues that might occur in other MAPC groups that would concern Lexington. Mr. Soule stated that all groups are linked by MAPC and we still can receive any service or help needed because we are a member of MAPC. Upon motion duly made and seconded, it was voted to join the Minuteman Advisory Group on Interlocal Coordination (MAGIC). Selectmen’s Meeting - June 16, 1997 Senator Susan Fargo Senator Susan Fargo and her Assistant Erin Howard were present at the Selectmen’s Meeting to give us an overview of pending legislation and to answer questions from the Board. Some of the Board’s concerns and questions are: landbanking, NESWC and recycling, property tax relief, Omnibus Construction Reform Act needs to be changed, Route 2A Implementation, Met State, Middlesex Hospital, and Hanscom. CATV and Communications Advisory Ms. Gharibian and several members of the Cable Committee were at the meeting. The Cable Committee has been working with George Woodbury to explore the issues of the OVS (Open Video Systems) proposal from RCN (Residential Communications Network). The Cable Committee recommends that Lexington move toward an accelerated franchise process with RCN. This was mutually agreed to by all parties based on the information received and it seemed to be the most advantageous route for the Town. If the Board votes to move in that direction there are two things that need to be done quickly: 1. send a letter to the Cable Television Commission drafted by the Cable Committee; and 2. Public Hearing, it is recommended that the public hearing be published for two weeks in the local paper. Most of the Cable Committee were available for questions. RCN is a competitor of Cablevision that has paired with Boston Edison. The main interest of the Cable Committee is that RCN would be an alternative cable service. RCN also wants to be an alternative provider of local telephone service, long distance service, and internet service. The cable portion is the only part that has to be licensed; once that is in place RCN will be able to offer the other services in packages with discounts to the customers. What benefits will Lexington be able to extract from RCN in return for the franchise? 1. Deregulation of the electric utility is important. The ability to have real-time data about energy consumption in the Town is crucial to getting the best possible prices for the residents and we want to take advantage of the fiber-optic backbone to provide a connection to every resident who chooses to participate with the Town in the negotiation of better energy prices that will allow real-time data to be taken from the meters. 2. Twenty-four hour access to Town Hall. 3. When the fiber-optic backbone is in place there are a lot of services that can become available. For example, security services by police for a monthly fee. RCN is willing to provide the Town competitive phone service, local community phone service for free (communication between municipal facilities). We can also get up to 5 percent of RCN’s gross and are talking about if penetration levels exceed certain amounts, the payback to the community would be increased. Selectmen’s Meeting - June 16, 1997 Mr. Becker wants to make sure the Board understands that all the items Mr. Woodbury talked about are only possibilities. When the Town actually sits down to negotiate a contract RCN might not be as willing to give us all the items talked about. They also want to avoid any law suits with Cablevision. Upon motion duly made and seconded, it was voted to sign and send a letter to the Massachusetts Cable Television Commission concerning initiating a competitive licensing process. Upon motion duly made and seconded, it was voted to authorize the expenditure of up to $8,000 for legal services in connection with cable licensing effective July 1, 1997. Board of Health - No Smoking Signs Lea Susan Ojamaa, the Tobacco Control Director, and Martha Wood, Chairperson of the Board of Health were present at the meeting. Mr. White stated that the Board of Health has adopted regulations that prohibit smoking in swimming areas, recreation areas, playgrounds, crosswalks, playing fields, and little league fields. To help with the enforcement of this regulation, the Board of Health is asking the Board for permission to post signs in these areas. They also want to include dogs on the same signs. The new law cannot be enforced unless the public is informed by the signs. Ms. Ojamaa would be the enforcer with the help of police. The public would also be the enforcer, calling the police if necessary. Mr. Fenn and Mrs. Eddison feel the Design Advisory Committee should be involved in the sign design. Mr. White wants to make sure the Board understands that the signs should be practical, metal signs that will not be vandalized because they will be in remote locations. According to the By-laws, first the person is given a warning. Following a warning is a ticket. Upon motion duly made and seconded, it was voted to include the prohibiting of smoking in all public parks and recreation facilities and further that signs be posted with a complete list of the Selectmen’s rules and regulations concerning park and recreation facilities. Appointments Upon motion duly made and seconded, it was voted to appoint the firm of Palmer & Dodge represented by Norman P. Cohen as Town Counsel for a term to expire June 30, 1998. Upon motion duly made and seconded, it was voted to appoint Phyllis A. Smith Executive Clerk to the Board for a term to expire June 30, 1998. Selectmen’s Meeting - June 16, 1997 Upon motion duly made and seconded, it was voted to appoint Chief Christopher Casey Keeper of the Lockup for a term to expire June 30, 1998. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meetings of April 28 and May 12, 1997. PILOT Committee Charge and Membership Mr. White developed a draft for an ad-hoc committee on the use of payments in lieu of taxes on the enterprise funds. Mr. White has a list of possible members that he will fax to the Board after the charge has been voted. The Board wants to amend the third sentence of the first paragraph to read: “All direct and indirect costs for the operation of the water and sewer functions, including capital costs, have been built into the fees/rates charged.” Upon motion duly made and seconded, it was voted to adopt the charge for the Ad-Hoc Committee on PILOTS as amended above. Meeting Schedule - July, August and September Upon motion duly made and seconded, it was voted to schedule Board of Selectmen meetings for July 14, July 28, August 11, August 25, September 8, and September 22. Reappointments Upon motion duly made and seconded, it was voted to reappoint Sandra J. Shaw to the Recreation Committee; Alfred L. Mattes to the Historical Commission; Clark A. Cowen to the Council on Aging; and Burt M. Perlmutter to the Board of Health. All reappointments are for three-year terms. Sister City - Russia Mr. Fenn reported that there are plans to start a sister city relationship with a city in Russia. He hopes to have more information for you at your meeting on June 30. Hanscom Mr. Fenn updated the Board on Hanscom related issues. The secretary was supposed to give her decision on the GEIR update today; however, it has been agreed that the certificate will be forthcoming in two weeks. Selectmen’s Meeting - June 16, 1997 Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mr. McSweeney, Mr. Fenn, Mr. Busa, Mrs. Eddison and Mr. Enrich, to go into Executive Session for the purpose of collective bargaining, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:40 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting Minutes June 30, 1997 A regular meeting of the Board of Selectmen was held on Monday, June 30, 1997 in the Selectmen’s Meeting Room, Town Office Building at 7:30 p.m. Chairman McSweeney, Mr. Fenn, Mr. Busa, Mrs. Eddison,Mr. Enrich; Mr. White, Town Manager; Mr. Cohen, Town Counsel and Ms. Smith, Executive Clerk, were present. Traffic Safety Advisory Committee Chairman Peter Chalpin and Myla Kabat-Zinn from the Traffic Safety Advisory Committee were present to review Committee recommendations on the following: Solomon Pierce Road The Traffic Safety Advisory Committee met with residents of the Pheasant Brook Estates neighborhood on their request for No Left Turn 7AM - 9AM & 4PM - 7PM regulation on Maple Street and on Woburn Street at Solomon Pierce Road. The Committee cannot support the request even on a trial basis. There was much discussion about other means of slowing drivers down and it was felt that the regulation would not help the situation and that previous measures to reduce speed on Solomon Pierce Road were all that could be done. The Police Department will be asked when manning is available to enforce the speed limits. Upon motion duly made and seconded, it was voted to support the recommendation of the Traffic Safety Advisory Committee. Ellen Dana Court Crosswalk The Committee met with Mr. Robert Scott to discuss his request for a new crosswalk on Massachusetts Avenue at Ellen Dana Court. There has been an increase in the pedestrian traffic crossing Mass. Avenue at this location. The Committee recommends approval of the request for a crosswalk. In addition, the Committee recommends approval of a request for a No Parking Regulation on the southerly side of Mass. Avenue from Pleasant Street to opposite Ellen Dana Court. Upon motion duly made and seconded, it was voted to approve the recommendation of the Traffic Safety Advisory Committee. Selectmen’s Meeting - June 30, 1997 Bow Street The committee met with Mr. David Santosuosso, 79 Bow Street to discuss his request for the installation of granite curb in front of his property. His home is located on a curve, with a down- grade, and this arrangement is susceptibel to vehicles going off the road and onto the sidewalk. The committee believes that Mr. Santosuosso’s request is valid. However, there is no funding available in the public works budget for curb installation. The Committee therefore recommends that a capital request be included in the FY99 budget for not only Mr. Santosuosso’s home, but for 77 and 81 Bow Street as well. Curb and appurtenances are estimated to cost $15,000 to $20,000. In the meantime, the Committee recommends installing a Chevron reflector and a white edge line in this area to more clearly define the side of the road. Upon motion duly made and seconded, it was voted to approve the recommendations of the Traffic Safety Advisory Committee. Seasons’ Four - No Parking Regulation Mr. Chalpin reviewed a problem that Seasons’ Four has been experiencing with parking along the drive in from Massachusetts Avenue. They have requested a no parking on or off the pavement regulation which he has drafted for the Board’s signature. Mr. Chalpin explained that when it rains the area becomes a mud hole. The owners are exploring the possibility of creating a parking area there; in the meantime, it is necessary to restrict parking from the area. Upon motion duly made and seconded, it was voted to approve the recommendation of the Traffic Safety Advisory Committee. Meriam Street/Jack Eddison Bikeway Intersection David Parker, President of the Meriam Hill Association brought several suggestions to improve the safety at the intersection of Meriam Street and the Jack Eddison Bikeway. The suggested improvements were discussed and approved by the Traffic Safety Advisory Committee at a meeting with the Lexington Bicycle Advisory Committee, the Meriam Hill Association, Friends of the Bikeway, Lexington Center Committee and Ride & Roll Safety, Inc: 1. Remove the parking space next to the Bikeway on Meriam Street on the parking lot side. Place some obstacle (flower barrel or saw horse) in the space. There was much discussion about the proper way of marking of the space. Hashmark striping (yellow) was decided upon. Selectmen’s Meeting - June 30, 1997 Upon motion duly made and seconded, it was voted to approve the removal of the parking space, post a “No Parking” sign, paint the curbing and zebra stripe the space in yellow. 2. Repaint the zebra striping on Meriam Street as needed rather than just once a year. It was agreed to repaint the striping at the Woburn Street, Bedford Street, Meriam Street and Hancock Street intersections. 3. Paint solid white lines across the Bikeway before the Meriam Street sidewalks, with the word “STOP” on the Bikeway in large letters. 4. Re-position the green bicycle crossing signs on Meriam Street closer to the street and farther from the bikeway. Re-position the yellow crossing sign on Meriam Street and place an additional yellow warning sign on Meriam Street for drivers coming from the Meriam Hill direction. 5. Lower and enlarge the STOP signs on both sides of the bikeway. 6. Install a gate on the Bikeway at both sides of Meriam Street, provided the funds were raised by the proponent groups. Upon motion duly made and seconded, it was voted to approve all six requests. School Renovation Project Permanent Building Committee member Peter Kelley and School Committee Chairman Barry Peltz were present to answer questions of the Board concerning the time schedule for the school renovation project and concerns that information would be available so that everyone is ready for a Town Meeting in the fall. Mr. Enrich proposed to convene a meeting of a small group composed of membership from the Board of Selectmen, Permanent Building Committee, School Committee and Capital Expenditures Committee to come up with a consensus on a time schedule, whether we will be ready for a Town Meeting in the fall, be ready to inform the Town electorate constructively about what is at issue by the fall, and whether we will be ready for a fall Town Meeting at all. It was agreed that Mr. McSweeney would try to convene a meeting of the appropriate groups as soon as possible. Cablevision Contract License Provisions Cable TV and Communications Advisory Committee member Steve Ellis was present to request the Board’s approval of the expenditure of $1,650 from the $20,000 annual Cablevision payment to purchase cable modems to connect the Lexington Fire Department to the data network. Selectmen’s Meeting - June 30, 1997 Upon motion duly made and seconded, it was voted to approve the purchase of two cable modems for the Fire Department. Sister City Relationship with Gatchina, Russia Mr. Ed Shapiro of 11 Marshall Road reported on efforts of several Lexington residents to pursue the possibility of establishing a sister city relationship between the Town of Lexington and a town in Russia. Board members applauded the group on their efforts and agreed to send a letter of support for this new undertaking to the Mayor of Gatchina, Russia. Ice Cream Truck Temporary Food Concession Dylan Archambault and Peter Marino presented a proposal to operate an Ice Cream Truck Temporary Food Consession at the Town pool, fields and playgrounds on Worthen Road, Lincoln Park and playground and park on Clarke Street. Board members congratulated Mr. Archambault and Mr. Marino on their well thought out plans to operate the Ice Cream Truck taking into consideration all the necessary health and safety measures. Upon motion duly made and seconded, it was voted to suspend the Board of Selectmen’s rules and regulations for hawkers and peddlers on public property for 1997 and further to approve the route as set forth in the application of Peter Marino and Dylan Archambault for an Ice Cream Truck Temporary Food Concession at the Town pool, fields and playgrounds on Worthen Road, Lincoln Park and playground and park on Clarke Street. FY99 Street Acceptance Schedule Upon motion duly made and seconded, it was voted to insert a Public Notice in the Lexington Minuteman concerning the acceptance of Petitions for sewers, streets and sidewalks and to approve the time sequence for FY99 street acceptance as presented by the Town Engineer. Change of Manager - Bel Canto Restaurant Upon motion duly made and seconded, it was voted to approve the request for a change in manager on the All Alcoholic Beverage License for Bel Canto Restaurant. Selectmen’s Meeting - June 30, 1997 One-Day Liquor License - Lexington Savings Bank Upon motion duly made and seconded, it was voted to approve the request and issue a one-day liquor license to Lexington Savings Bank for an employee outing at the Museum of Our National Heritage on August 13, 1997. Common Victualler License - Wild Foods, Inc. Upon motion duly made and seconded, with Mr. Busa abstaining, it was voted to approve the application and issue a Common Victualler License to Wild Foods, Inc., 135 Massachusetts Avenue. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of May 19, 1997. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of the meetings of April 28, May 12, May 19, June 2 and June 16, 1997. Appointments - Town Celebrations Committee Upon motion duly made and seconded, it was voted to appoint the following to the Town Celebrations Committee: Reappoint Paul W. Jenkins for a three-year term expiring June 30, 2000 Reappoint Robert W. Schuster for a one-year term expiring June 30, 1998 Appoint Robert J. Tracey for a three-year term expiring June 30, 2000 Reappoint Henry C. Murphy, Michael J. O’Connell and Rev. David P. O’Donnel to the Subcommittee for a one-year term expiring June 30, 1998 Hanscom Mr. Fenn reported that the GEIR update certificate is expected today. Mr. Fenn also reported that there would be a meeting of the HATS Board of Selectmen on July 9 at 7:30 p.m. in Bedford being conducted by Massport concerning the returns from their Request for Interest. Mr. Fenn also indicated that an Ad Hoc Committee has been set up to hammer out an aviation agreement. Selectmen’s Meeting - June 30, 1997 Lexington Education Foundation Mr. Fenn reported that the Lexington Education Foundation is concerned because the Westin Hotel has indicated they would not be hosting the “Educated Tastes” fund raiser this year. The LEA will be requesting the Westin to reconsider their decision. Mr. Fenn asked the Board and the Board agreed to send a letter to the Hotel supporting the LEA request. Mr. Fenn also indicated that the LEA is requesting that the Board participate in the spelling bee later this year. Board members expressed an interest in participating. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mr. McSweeney, Mr. Fenn, Mr. Busa, Mrs. Eddison, Mr. Enrich to go into executive session for discussion of matters of land acquisition, litigation and collective bargaining with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:45 p.m. A true record, Attest: Phyllis A. Smith Executive Clerk