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HomeMy WebLinkAbout1997-05-BOS-min Selectmen's Meeting Minutes May 12, 1997 A regular meeting of the Board of Selectmen was held on Monday, May 12, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mr Enrich, Mr White, Town Manager; Mr Cohen, Town Counsel, and Ms Pease, Assistant to the Executive Clerk, were present Lexington Home Page Mr McSweeney introduced Steve Ellis and Shelly Chamberlain, the Internet Computer Technology experts in our community, to explain Lexington's home page Mrs Eddison has been doing a lot of work getting information on the Home Page and she felt it was important for Mr Ellis to give the Board a demonstration and answer questions Mr Ellis set up a computer and a projector to show how the home page works and what information is available at this time He and many volunteers from the school have been working for about a year on this project They are in the process of networking all the schools, town buildings, police, and soon fire to the Internet Mr Ellis explained that an average of 8,000 to 8,500 people are using the Internet on a weekly basis There was a significant increase during the week of April 12 which he believes relates by people from all over the world looking for Information on Patriot's Day The reason Mrs Eddison wanted the home page shown to the Board is that there are some issues that will need to be addressed 1 Who has the official web site for Lexington' Community Newspapers has a Lexington web site, there is a commercial web site called Lexingtonweb com. What defines the official web situ Mr Ellis said that at some point he would return to the Board for some kind of official letter that can be put on the web site that shows this is the official web site 2 Who is going to fill in all the information and update the information when necessary So far volunteers are doing it How much will be done by the town or will it be a volunteer efforts And do we charge for those services' The Chamber of Commerce is also working with Mr Ellis in putting business information on the web site for Lexington. Mr McSweeney thanked Mr Ellis and Ms Chamberlain for coming to the meeting. Selectmen's Meeting - May 12, 1997 Consent Agenda Order of Taking - Spencer Street Lot Upon motion duly made and seconded, it was voted to approve and sign the order of taking on the Spencer Street lot Designate Julian Bussusm Lexington's Representative to Cable TV Rates Hearing on May 15 Upon motion duly made and seconded, it was voted to sign a form designating Julian Bussgang Lexington's Representative at the May 15 Cable Television Rates Hearing. Sewer and Water Commitments Upon motion duly made and seconded, it was voted to approve the following commitments a. Commitment of water charges for 7/1/97 through 7/31/97 $6,796 80 b Commitment of sewer charges for 7/1/96 through 7/31/97 $12,270 97 David Williams - White Tricorn Hat Mr McSweeney wanted to mention that since the last time the Board had a meeting Mr Williams was awarded on April 19 the White Tricorn Hat Mr McSweeney congratulated David on that very special award. Minuteman Cane Award - Arthur Ballou Mr McSweeney invited friends and family of this year's Minuteman Can recipient, Arthur Ballou, to join the Board and David Williams, Chairman of the Minuteman Cane Selection Committee to take part in the happy event of the Annual Minuteman Cane Award ceremony Mr Ballou is the tenth recipient of the Minuteman Cane following Edith Cheever, Neal Cronin, Ray Culler, Pearl Brenchick, Marion Fitzpatrick, Woody Broadhead, Bessie Ginsburg Baker, Josephine Mirabelli, and Frances Wortman. 104th Birthday Mr McSweeney wanted to mention that at the last meeting the Board had the privilege of signing a letter for Ruth Cleaves Mr McSweeney took the signed letter to the Pine Knoll Nursing Home, he went to wish Ruth Cleaves a Happy Birthday! She was 104 years old May 11 She will Selectmen's Meeting - May 12, 1997 be watching this meeting on cable The nursing home says she still bowls, plays bingo, and has some other activities On behalf of the Town, Mr McSweeney wanted to wish Ruth a Happy Birthday and congratulate all the folks at Pine Knoll Nursing Home for all the wonderful work they do Youth Awards - Charles Ferguson Fund Award The recipients of the Annual Youth Award are this year's recipients of the Charles Ferguson Fund Award, established to annually recognize outstanding Lexington youths Felicia Kuo and Robert Nasson are the first recipients of the Charles Ferguson Fund Award. Mr McSweeney read a proclamation to each of the students and presented the proclamation and a bond to each of them. LexHAB - Muzzev Condo Resale Cap There has been a request by the Muzzey Condominium Association to increase the cap for resale LexHAB, who is appointed by the Board of Selectmen and who is entrusted with this responsibility, has been working on this and has a report to be made to the Board. After Mr Derby's report, questions and comments were taken. Mr Derby gave a historical presentation about the Muzzey condominiums The current request of the Muzzey Condominium Association to add a list of work items that were done this year to this cap When LexHAB reviewed Muzzey's request list an eye toward identifying what work were construction defects and what work was maintenance work. The gutter, downspout, masonry, painting and staging work was deleted because it is general maintenance The trustees have said that the roof has never been right from day one The roof was done with a 10-year bond, so action should have been taken before now The damage of the roof was caused by the improper passage on the roof by workmen. Because there is a study done for Muzzey by Simpson Gumpertz & Heger, Inc that states some of the original roof work was not done properly, LexHAB feels some of the roof repair money should be allowed. They included the Flat Roof at $77,000, $2,000 Bond, $11,891 HVAC Units, and $4,100 Consulting. These costs add up to $95,000 Now to figure out what is appropriate for raising the cap LexHAB didn't know whether zero percent was right or 100 percent was right, so they split it down the middle Lexhab recommends the Board raising the cap by the allocated figure of$47,500, or $600 per unit per year Mr Enrich asked about the life of a roof like Muzzey's The roof was bonded for 10 years It is now 12 years old. The problem is that there were workmen on the roof unsupervised that caused damage to the membrane It should have lasted longer Mr Derby said a membrane roof can last as long as 20-25 years depending on how it is cared for Mr Cohen to look into whether the May 3, 1993 change to 5% can be changed again. Selectmen's Meeting - May 12, 1997 John Petraglia from the Muzzey Board of Trustees spoke about the reasonableness of 50% of the $95,000 The goal at Muzzey is to enable the residents to recoup the cost of the entire roof project The major flat roof should have been replaced long ago instead of just making repairs here and there The gutters, downspouts, and flashing, which Lexhab deleted from the cost, were supposed to be new at the time the building was renovated. They were not Mr Petraglia offered the Board a videotape of a roof walk which includes a description of existing conditions taken back from 1988 Mr Petraglia gave the board a master document, which included a history of significant leak and loss damage dating back from 1987, an engineering report from Simpson Gumpertz, a copy of the May 3, 1993 deed signed by the Board, all of which was presented to LexHAB during a presentation on March 23 in asking for the replacement cost of the entire project and some of the major points he described tonight Marsha Talbot spoke about the unit owners suffering dearly since 1986 and the building is still in total disrepair Repairs are piecemeal here and there Wants Board to take good hard look at the reason why Muzzey wants this covered fully Mr White feels this is the time to consider the whole relationship between the Town and Muzzey Condominiums and the Town's interest in it The Senior Center represents 18% The people running the Senior Center are feeling more and more disconnected by the actions taking place It is viewed as a residential dwelling only, but there is a public use both for athletics and for the Senior Center If the Board is considering any changes to the deed, there needs to be an examination of a more active participation and involvement by the Town. Assuming that the roof was significantly defective 12 years ago, the owners now have a new roof which is a substantial benefit to them. That should justify only allowing a portion of the cost for the roof. The decision to renegotiate the 4 percent to the 5 percent several years back, which has had a substantial affect on the affordability of the units, was done in recognition that not all of the problems had been fully compensated or rectified. The agreement states that the owners agreed to leave it largely in the discretion of LexHAB to judge in the future what were further costs that should be allowed. We should not second guess LexHAB for taking a shot at this very difficult job of putting a number on the table The Board welcomes any reactions, comments, suggestions, and/or questions that they feel should be looked at before a decision is made They should be submitted in writing. Ed Evans, a unit owner, wants to make sure the Board looks closely at the rationale for using 50 percent of the $95,000 for the repairs Selectmen's Meeting - May 12, 1997 Mr Derby stated that the maximum resale price of the condo that is being discussed is $160,000, he doesn't know what it can be sold for The Board will notify the Condominium Association when the next discussion and decision will be made Limousine and Taxi License Renewals Upon motion duly made and seconded, it was voted to approve and issue three Hackney Carriage Licenses and two Limousine Licenses to Arlex Taxi Corp d/b/a Yellow Cab Association and three Limousine Licenses to Barbara Zuben d/b/a Lexington Sedan Services Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of April 2, 1997 One-Day Liquor License - Rotary's Annual Barbecue Fundraiser Upon motion duly made and seconded, it was voted to approve the application and issue a one- day liquor license to the Rotary Club of Lexington for its annual barbeque fundraiser at Hayden Field, Worthen Road, on June 14, 1997 from 11 00 a.m. to 9 00 p m. with a rain date of June 15 Town Manager Appointments Upon motion duly made and seconded, it was voted to approve the following Town Manager's appointments Joyce Miller to the Conservation Commission for a three-year term and Phyllis Rand to the Council on Aging for a three-year term. Watershed Committee Caleb Warner requested that a charge and appointments be made to a Watershed Sub-committee at this meeting. Joyce Miller and Mr White have been working on a charge and suggested membership They want to wait until after a State-sponsored training program (which is scheduled for the end of June) to appoint this committee Reserve Fund Transfer Update The Board has been asked by Mr White to approve a Reserve Fund Transfer of$100,000 in Fire Personal Services and $14,000 for Election Personal Services and $6,000 for Election Expenses Selectmen's Meeting - May 12, 1997 The Reserve Fund Transfer of$14,000 for Election Personal Services and $6,000 for Election Expenses is contingent upon the School Committee reducing its Reserve Fund request from $50,000 to $30,000 Upon motion duly made and seconded, it was voted to approve the Reserve Fund Transfers contingent on the School Committee reducing its Reserve Fund. Stephen Tripi stated he doesn't know why the election is costing $20,000 for Just one question on the ballot Mr White went over the costs for an election. Mr Tripi was not satisfied, he asked who defines how many police, election workers, etc are needed for an election the state or the Town. Mr White offered to meet with Mr Tripi and the Town Clerk to go over the cost of an election. They will supply a detailed breakdown of the costs Inflow/Infiltration Agreement Upon motion duly made and seconded, it was voted to sign the Inflow/Infiltration Agreement Proclamation - Leo and Elsa Sullivan Celebration Upon motion duly made and seconded, it was voted to sign the proclamation for Leo and Elsa Sullivan celebrating 30 years of devotion to Lexington. Letter of Support -NESWC Legislation Upon motion duly made and seconded, it was voted to have the Chairman sign a Letter on behalf of the Board in Support of legislation which would provide some rate relief of trash disposal fees to Senator Lois G Pines who is Chair of the Joint Standing Committee on Natural Resources and Agriculture HATS Questionnaire Mr Fenn asked the Board's if they want to send out a questionnaire to a random sampling of Lexington residents concerning Hanscom. The information received from the questionnaire would be fed into Daylor's Study The Daylor Study is designed to give a sense of the plan for what we want to happen in the Hanscom area. Mr White estimates the cost of this mailing to be between $4,000 and $5,000 There was much discussion on if the questionnaire should be sent out because of the questions and the response of the people who will receive it The Board is to think about it and let Mr Fenn know within the week if they feel it should be sent out Selectmen's Meeting - May 12, 1997 Hanscom GEIR Update Mr Fenn asked the Board to think about an official Lexington response to the GEIR Update by letter Should be done by end of May or early June Mr Fenn will speak to the Chairman of the Planning Board. Mr Fenn suggested that the Board write a general letter and the Planning Board write a very detailed letter Executive Session Upon motion duly made and seconded, it was voted 4-0 by roll call vote Mr McSweeney, Mr Fenn, Mr Busa, and Mr Enrich, to go into Executive Session for discussion of litigation matters, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9 50 p m. A true record, Attest Lynne A. Pease Assistant to the Executive Clerk Selectmen's Meeting Minutes May 19, 1997 A regular meeting of the Board of Selectmen was held on Monday, May 19, 1997 in the Selectmen's Meeting Room, Town Office Building at 6 00 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, School Committee Chairman Peltz, Mr Dini, Mrs Elberger, Mr Rosenberg, Mrs Neumeier; Mr Young, School Superintendent, Mr Cohen, Town Counsel, Mr White, Town Manager; and Ms Smith, Executive Clerk, were present MWRA Bonds Upon motion duly made and seconded, it was voted that the sale of the $435,900 Sewer Bond of the Town dated May 29, 1997, to Massachusetts Water Resource Authority is hereby confirmed. The bonds shall be payable without interest on May 15 of the years and in the principal amounts as follows Year Amount 1998 $87,180 1999 $87,180 2000 $87,180 2001 $87,180 2002 $87,180 Executive Session Upon motion duly made and seconded, it was voted 10-0 by roll call vote Mr McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, Mrs Peltz, Mr Dini, Mrs Elberger, Mr Rosenberg, Mrs Neumeier to to into executive session for discussion of collective bargaining matters, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 6 15 p m. A true record, Attest Phyllis A. Smith Executive Clerk