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HomeMy WebLinkAbout1997-04-BOS-min Selectmen's Meeting Minutes April 2, 1997 A regular meeting of the Board of Selectmen was opened on Monday, March 31, 1997 by Chairman McSweeney and immediately adjourned to a regularly scheduled meeting on April 2, 1997 A regular meeting of the Board of Selectmen was held on Wednesday, April 2, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 00 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, Mr White, Town Manager; Mr Cohen, Town Counsel and Ms Smith, Executive Clerk were present Arbor Day Parks and Trees Superintendent Brian Gilbert was present to ask the Board to proclaim Arbor Day in Lexington and to review plans for celebrating the day Upon motion duly made and seconded, it was voted to declare Friday, April 25, 1997 as Arbor Day in Lexington. Selectmen's Gift Account - Support of Municipal Load Areuation Mr White explained that George Woodbury has been working with other communities in an effort to become municipal load aggregators He has requested that a Selectmen's Gift Account be set up to receive financial support from other communities Upon motion duly made and seconded, it was voted to establish a Selectmen's Gift Account for for municipal load aggregation. Little League Parade Upon motion duly made and seconded, it was voted to approve the request of the Lexington Recreation Department to conduct their Annual Little League Parade and Ceremonies on Saturday, May 3, 1997 Circuit Breaker Legislation Mr Enrich reviewed pending legislation filed on his behalf to provide assistance to low and moderate income property taxpayers The bill establishes a property-tax circuit breaker under which qualifying taxpayers would receive an income tax rebate for amounts by which their property tax liabilities exceed a fixed proportion of their incomes This would help to diminish some of the hardships caused by the disproportionate property tax burdens faced by some low and moderate income homeowners and renters, including elders on fixed incomes who are struggling to make ends meet while remaining in their homes and working families coping with a temporary reduction in their incomes due to divorce or unemployment The circuit breaker Selectmen's Meeting - April 2, 1997 legislation would provide targetted and meaningful tax relief to these residents and would significantly diminish the inequities associated with the property tax. Mr Enrich asked that the Board send a letter of support for this legislation. Upon motion duly made and seconded, it was voted to send a letter of support for the Circuit Breaker Legislation. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of March 10, 1997 Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of the meetings of February 3 and February 24, 1997 Position on Warrant Articles for 1997 Annual Town Meeting Board members reaffirmed their desire to maintain a Free Cash balance coming out of Town Meeting in the amount of$576,000 and felt it would not support any action that would change that position. Article 23 School Renovation - There was much discussion about the scope of the article, incremental planning and spending issues, project management, ways in which the Town can protect itself by not spending the whole $2 4 million plus $400,000 from last year's appropriation, information meetings, the development of alternatives if the Special Town Meeting vote fails, and keeping Selectmen and Finance Committees informed. Upon motion duly made and seconded, it was voted to support the request for $2 4 million under Article 23 Articles 27 and 28 Zoning at 55 and 16 Hayden Avenue It was decided to take a position after reviewing the Planning Board's report on these two zoning proposals Boston Edison Grant of Location - Spring Street Mr McSweeney opened a hearing on the petition of Boston Edison Company for a grant of location to install one pole and one guy wire and anchor in Spring Street at Old Spring Street to be owned and used by Boston Edison Company Selectmen's Meeting - April 2, 1997 There being no questions, Mr McSweeney declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition of the Boston Edison Company to install a line of wires, poles and such other fixtures as may be necessary along and across the following public way One pole and one guy wire and anchor on Spring Street approximately 1,185 feet south of the Waltham/Lexington Town Line Upon motion duly made and seconded, it was voted to adjourn at 7 55 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes April 7, 1997 A regular meeting of the Board of Selectmen was held on Monday, April 7, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 00 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, Mr White, Town Manager; Mr Cohen, Town Counsel and Ms Smith, Executive Clerk, were present Depot Sauare/Emery Park Redesign Representatives of Carol R. Johnson Associates presented the final consensus plan for the design of Depot Square and Emery Park. Working with Scheme B, the Consultants widened the sidewalks to 15 ft , accommodated parallel parking, provided a one-way travel lane allowing 18 ft for emergency vehicles, trimmed the right side of the park and provided more green space on the left side of the park facing from Mass Avenue, eliminated parking on either perimeter of the park, added paths and benches, eliminated a net of 6 parking spaces The proposed timetable if the Board gives approval to proceed will be the Historic Districts Commission, then by June 1 to have a 25% plan to Mass Housing; by August 1 a 75% plan and by September a 100% plan. Upon motion duly made and seconded, it was voted that a comprehensive transportation study of the best ways to accommodate the traffic, parking, transit and pedestrian needs in Lexington center be undertaken to guide future planning efforts Upon motion duly made and seconded, it was voted that the Consensus Plan for improvements drawn by Carol R. Johnson Associates guide the final design, construction, and implementation of surface improvements to Depot Square and Emery Park as funding becomes available Mr White informed the Board that there would be a co-payment of$38,000 from Chapter 90 funds for the time and efforts of the Engineering Department and in addition there was a $10,000 bequest from the estate of Jack Eddison for Depot Square Beautification, both of which would be used as matching funds required under terms of the Grant Bond Anticipation Notes Upon motion duly made and seconded, it was voted to approve the sale of a $2,360,000 3 98 percent Bond Anticipation Note of the Town dated April 15, 1997 and payable April 15, 1998, to BayBank, N A. at par and accrued interest Upon motion duly made and seconded, it was voted to approve the sale of$1,220,000 3 94 percent State Aid Anticipation Note of the Town dated April 15, 1997 and payable April 15, 1998, to BayBank, N A. at par and accrued interest Selectmen's Meeting - April 7, 1997 Warrant to DeQ Officer - Unlicensed Does Upon motion duly made and seconded, it was voted to sign the warrant to the Animal Control Officer to seek out, catch and confine all dogs within the Town not duly licensed, collared or harnessed, and tagged according to the provision of Chapter one hundred and forty of the General Laws Sidewalk Cafe Permit Starbucks Coffee Company Upon motion duly made and seconded, it was voted to approve the renewal of a sidewalk cafe permit for three tables and six chairs for Starbucks Coffee Company from April through October 1997 from 11 00 a.m. to 11 00 p m. Reappointment - Board of Health Upon motion duly made and seconded, it was voted to approve the Town Manager's reappointment of Martha Wood to the Board of Health for a three year term. Trinity Covenant Church - 100th Birthday Upon motion duly made and seconded, it was voted to send a letter of congratulations to the Trinity Covenant Church on the occasion of its 100th birthday celebration. Gingerbread Construction Company Upon motion duly made and seconded, it was voted to send a letter of support to the Board of Appeals on the application of the Gingerbread Construction Company for a fast food and take out food service at 10 Woburn Street Lahey Hitchcock Clinic Funding Mr White informed the Board of a donation from the Lahey Hitchcock Medical Center in the amount of$15,000 for the support of the transportation services for Lexington's senior citizens In FY98 chair car service will be expanded from 8 hours to 20 hours per week with the help of this funding. Upon motion duly made and seconded, it was voted to accept with much appreciation the donation of the Lahey Hitchcock Medical Center in the amount of$15,000 to help support the chair car service Selectmen's Meeting - April 7, 1997 1997 Town Meeting Warrant Articles Position Article 16 - Brook Maintenance Chairman of the Conservation Commission Joyce Miller spoke of a discussion with the Town Manager and based on the assurance that there will be sufficient funding for the brook cleaning study to enable the program's start in FY98, the plan is to Indefinitely Postpone the article Board members agreed that they would be supporting the indefinite postponement and agreed that the program is a very important one and should get off the ground soon. Upon motion duly made and seconded, it was voted to adjourn at 7 50 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes April 9, 1997 A regular meeting of the Board of Selectmen was held on Wednesday, April 9, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 00 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, Mr White, Town Manager, Mr Cohen, Town Counsel and Ms Smith, Executive Clerk, were present LexFest Leona Martin and Mickey Hinkle showed pictures taken at last year's first celebration of LexFest and reviewed plans for an expanded program this year The Board was asked to approve the use of the Battle Green again this year Upon motion duly made and seconded, it was voted to approve the request for the second LexFest Celebration on the Battle Green on Saturday, May 3, 1997 1997 Town Meeting Warrant Articles Position Article 39 Capital Financing will be indefinitely postponed, Article 43 Real Estate Transfer Tax will be indefinitely postponed, Article 45 By-Law Amendment requested by Board of Health - support School Committee Members of the School Committee and Finance Committees were present to discuss the plans for the School Administration Building. There was much discussion about renovations and related costs of the School Administration Building, razing the building and the possibility of having Rotary and Minuteman Vocational Technical School who may be agreeable to constructing a new building. The Building Finance Committee in its report suggested not puting any money into renovating the building. Mr White reported on a conversation with the chairman of the Historic Districts Commission who encouraged the Town to pursue getting an okay to demolish the building. Mr White indicated the building has no historical significance that would prohibit the Town from demolishing it The School Committee indicated a willingness to work with the Town and if the funding for Article 22 is approved they will use only the funds necessary for roof repairs, plumbing and electrical work that need immediate attention. Selectmen's Meeting - April 9, 1997 Upon motion duly made and seconded, it was voted to adjourn at 8 00 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes April 14, 1997 A regular meeting of the Board of Selectmen was held on Monday, April 14, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, Mr White, Town Manager, Mr Cohen, Town Counsel and Ms Smith, Executive Clerk, were present Public Comments Stephen Tripi announced his plans to file a citizen petition for a referendum vote on the school renovation article 23 that was passed by Town Meeting last week. Consent Agenda Upon motion duly made and seconded, it was voted to approve the following water and sewer commitments a. Commitment of water charges for 11/1/96-11/30/96 $1,447 26 b Commitment of sewer charges for 11/1/96-11/30/96 $2,654 35 c Commitment of water charges for 12/1/96-12/31/96 $325 45 d. Commitment of sewer charges for 12/1/96-12/31/96 $656 30 Class I License - Auto En meerm Upon motion duly made and seconded, it was voted to approve the request and issue a renewal Class I license to Auto Engineering and Development, Inc Future Meetings Upon motion duly made and seconded, it was voted to schedule future Selectmen's meetings on April 28, May 12, June 2, June 16 and June 30 Voting Equipment Revolving Loan Fund At the request of Town Clerk Donna Hooper, upon motion duly made and seconded, it was voted to send a letter of support for House Bill 343 An Act Establishing a Voting Equipment Revolving Loan Fund. Speed Limit on Old Massachusetts Avenue The Minute Man National Historical Park has asked the Board to assist them in an attempt to request the Mass Highway Department to reduce the speed limits on Old Massachusetts Avenue Selectmen's Meeting - April 14, 1997 Upon motion duly made and seconded, it was voted to request the Mass Highway Department to conduct a study of the speeds on Old Massachusetts Avenue and prepare a Special Speed Regulation for the Board. Community Newspaper Company Offer of Town Online Mrs Eddison discussed an offer made by Community Newspaper Company to create web sites for local non-profit organizations and municipal offices and departments It is expected they will be putting up a web page called "Lexington" tomorrow She suggested sending a letter to Community Newspaper Company thanking them for their offer and advising them that their letter has been referred to the Town's Home Page Group of which Mrs Eddison is a member Reappointment to Board of Assessors Upon motion duly made and seconded, it was voted to approve the Town Manager's reappointment of Sara Robinson to a second three-year term on the Board of Assessors MAPC Tourism Grant Application Mr Fenn asked the Board to send a letter supporting MAPC's application for a Tourism Grant to preserve the character of the Minute Man National Historical Park and its surroundings in order to attract future tourists Upon motion duly made and seconded, it was voted to send a letter supporting MAPC's application for a Tourism Grant Town Meeting Articles Position Article 27 - 55 Hayden Avenue Zoning. Board members have received the Planning Board's report on Article 27 and the Planning Board is supporting the zoning proposal for 55 Hayden Avenue Upon motion duly made and seconded, it was voted to support Article 27 Article 28 - 16 Hayden Avenue Zoning. There was much discussion among the Board members of this article The Planning Board voted 3-2 not to support the 16 Hayden Avenue zoning proposal. It was decided to wait for the Planning Board report on the proposal before taking a position at Wednesday's meeting. Selectmen's Meeting - April 14, 1997 Upon motion duly made and seconded, it was voted to adjourn at 7 59 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes April 16, 1997 A regular meeting of the Board of Selectmen was held on Wednesday, April 16, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Busa, Mrs Eddison, Mr Enrich, Mr White Town Manager; Mr Cohen, Town Counsel and Ms Smith, Executive Clerk, were present Appointment to Traffic Safety Advisory Committee Upon motion duly made and seconded, it was voted to appoint Edward Barsamian who is President of Oriental Rug Importers, Inc of 1666 Mass Avenue as a member of the Traffic Safety Advisory Committee Town Meeting Warrant Articles Position Article 28 - 16 Hayden Avenue Zoning - Board Members had reviewed the Planning Board report on the 16 Hayden Avenue Rezoning Proposal, which the Planning Board voted 3-2 not to support They agreed with due respect to the Planning Board's position, they would support it Executive Session Upon motion duly made and seconded, it was voted 4-0 by roll call vote Mr McSweeney, Mr Busa, Mrs Eddison and Mr Enrich to go into Executive Session for discussion of litigation matters, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 7 45 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes April 28, 1997 A regular meeting of the Board of Selectmen was held on Monday, April 28, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Fenn, Mr Busa, Mrs Eddison, Mr Enrich, Mr White, Town Manager and Ms Smith, Executive Clerk, were present Reorganization of the Board Executive Clerk Phyllis Smith asked for nominations for Chairman. Mr McSweeney was nominated. No further nominations were made and Ms Smith declared the nominations closed. Upon motion duly made and seconded, it was voted unanimously to elect Leo P McSweeney Chairman of the Board of Selectmen. Mr McSweeney thanked his colleagues for their support and the honor they have again bestowed on him in electing him Chairman of the Board of Selectmen. Public Comments Caleb Warner, representing the Board of Directors of the South Lexington Civic Association and Five Fields, spoke of the need for a Watershed Advisory Committee There has been discussion and agreement with the Conservation Commission that such a committee would be desirable Mr Warner spoke of the in-town and intra-town responsibility in this very important area. It was agreed that the Conservation Commission would come before the Board with a recommended charge and membership for the Watershed Advisory Committee Consent Agenda Warrant for Referendum Election Upon motion duly made and seconded, it was voted to sign the Warrant for the June 2, 1997 Referendum Election. Mass ReLeaf Grant Upon motion duly made and seconded, it was voted to accept a Mass ReLeaf Grant in the amount of$3,300 Selectmen's Meeting - April 28, 1997 Ruth Cleaves 104th Birthday Upon motion duly made and seconded, it was voted to send a letter of congratulations to Ruth Cleaves who will be celebrating her 104th birthday at the Pine Knoll Nursing Home on May 11 Use of Battle Green - Partisan Pictures Mr White reviewed a request by Partisan Pictures to film a historical documentary for Reader's Digest on May 13 Upon motion duly made and seconded, it was voted to approve the request by Partisan Pictures to use the Battle Green on May 13 to film a historical documentary, subject to the company's making service and fee payments as established by the Town Manager CATV and Communications Advisory Committee Committee members were present to review four communications issues that have recently come to their attention. Request from the Museum of Our National Heritage The Cable Committee reviewed its recommendations on the request from the Museum of Our National Heritage for permission for the installation of cable video reception and transmission capability and access to the Town's I-Net The Cable Committee recommends granting the request for video PEG access/Local Origination reception& transmission capability However, they strongly recommend against access to the Town's I-net There was much discussion about access to the Town's I-net around such issues as security, and not being able to charge for such access Upon motion duly made and seconded, it was voted to approve the recommendation of the CATV and Communications Advisory Committee to grant approval to The Museum of Our National Heritage for the installation of cable video reception/transmission capability and further that the request of the Museum for I-net access be denied. Upon motion duly made and seconded, it was voted to adopt a general policy that except for authorized local PEG access/Local Origination, I-net capability is to be restricted to Town entities and other Governmental activities approved by the Town. Local PEG access/Local Origination shall be allocated after Town needs are met Selectmen's Meeting - April 28, 1997 Communication Antennas and Towers There was much discussion as to what control the Town has over where antennas and towers are allowed, what revenues could be generated and whether the Town could call a moratorium on any new antennas or towers until the zoning by-laws could be reviewed and amended where necessary Neighboring towns are setting up special zones for antennas and towers, collecting revenues from tower owners, passing ordinances, etc The Cable Committee feels that this is an issue that cannot wait The moratorium is essential. It was decided to send a letter to Mass Highway and DCPO to advise them that the Town of Lexington considers its zoning requirements as applicable and intends to enforce them in both cases and for all commercial end-use activities regardless whether the site, and if applicable, the tower, are owned by a Governmental entity and they must come before the Board with their plans Open Video Systems After some discussion, it was decided that Julian Bussgang, David Becker, David Kanter, Steve Ellis and George Woodbury would form a negotiating team to deal with RCN and whether the Town wishes to go with a contract or franchising arrangement They will keep the Board informed as to their progress Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meetings of March 17, March 24, March 25 and March 26, 1997 Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of the meeting of March 17, 1997 One-Day Liquor License - Armenian Sisters Upon motion duly made and seconded and with Mr Busa abstaining, it was voted to approve the application and issue a one-day liquor license to the Armenian Sisters for Saturday, May 17, 1997 Selectmen's Meeting - April 28, 1997 One-Day Auctioneer License -Newton Oriental Rues Upon motion duly made and seconded, it was voted to approve the application and issue a one- day auctioneer's license to Newton Oriental Rugs for an oriental rug auction to be held at the National Guard Armory, 459 Bedford Street on Saturday, September 27 from 10 00 a.m. to 6 00 p m. Use of Battle Green - Lexington Lodge of Elks Upon motion duly made and seconded, it was voted to approve the request of the Lexington Lodge of Elks to use the Battle Green on Monday, June 9, 1997 at 7 00 p m. for their annual Flag Day Ceremony Authorize Expenditure by Davlor Consulting - HATS Mr Fenn explained that there is some additional work HATS would like to see Daylor do that will cost approximately $9,000 There is HATS money available in Bedford, however, it is necessary to get the vote of all four Boards to authorize the expenditure Upon motion duly made and seconded, it was voted to authorize the expenditure of up to $9,000 of available funds in the Town of Bedford for the services of Daylor Consulting Company Support of Grant for Habitat Landscaping Map Mrs Eddison requested that a letter of support from the Board be sent to the Department of Environmental Management for a grant application submitted by Norma and Christian Floyd to fund the preparation of a habitat landscaping map which would be used along the bikeway Mr White offered to prepare a letter indicating the Board's support of the grant application. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call vote Mr McSweeney, Mr Fenn, Mr Busa, Mrs Eddison and Mr Enrich to go into executive session for discussion of collective bargaining with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9 35 p m. A true record, Attest Phyllis A. Smith Executive Clerk