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HomeMy WebLinkAbout1997-01-BOS-min Selectmen's Meeting Minutes January 6, 1997 A regular meeting of the Board of Selectmen was held on Monday, January 6, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Dailey, Mr Busa, Mr Fenn, Mrs Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager and Ms Smith, Executive Clerk, were present Public Comments Dawn McKenna inquired why the Town is no longer collecting rent for use of the Munroe School building. Mr White explained that arrangements were made three years ago through a formal RFP process that the tenants are now responsible for capital improvements and maintenance of the building in exchange for the payment of monthly rent The tenants have since put a lot of money back into the building. Ms McKenna asked for a copy of the current agreement License Renewals Upon motion duly made and seconded, it was voted to approve the following license application renewals Common Victualler Aesops Bagel Athenian Restaurant B Street Bagels Brigham's (38 Bedford Street) Dagwood's Deli Denny's Restaurant Dunkin Donuts (141 Massachusetts Avenue) Fife and Drum Restaurant/Grill, Minuteman Vo-Tech The Lexington Club Noodles, Etc , Inc Roy Rogers Restaurant (Route 128) Starbucks Coffee Steve's Ice Cream Lodirm House/Innkeeper Wild Acre Inn, Inc Common Carrier Joseph's Limousine Service, Inc Boston Tours, Inc Selectmen's Meeting - January 6, 1997 Coin Machines Travel Plazas by Marriott (Roy Rogers Restaurant) Automatic Amusement Device License Upon motion duly made and seconded, it was voted to approve the application and issue an amusement license to Friendly's Restaurant at 1060 Waltham Street Charles Ferguson Fund Upon motion duly made and seconded, it was voted to transfer the Charles E Ferguson Fund to the Trustees of Public Trusts, the income of which is to be used to provide a cash prize to the recipients of the Annual Patriot's Day Youth Award. Committee Resignations/Appointments Historic Districts Commission Upon motion duly made and seconded, it was voted to accept with regret the resignation of Elisabeth Cotten as an Associate Member of the Historic Districts Commission. Upon motion duly made and seconded, it was voted to appoint Sara B Chase as an Associate Member of the Historic Districts Commission for a term to expire December 31, 2001 Traffic Safety Advisory Committee Upon motion duly made and seconded, it was voted to accept with regret the resignation of Roy Murphy as a member of the Traffic Safety Advisory Committee Budget Mr White reported that the Pension Assessment came in lower and helped us considerably He is recommending a figure of$245,500 in the Reserve Fund. There was much discussion about revenue and the budget timetable HATS Mr Fenn reported that the new Chair of Hats for 1997 is Peter Sugar of Lincoln. Mr Fenn indicated that it will be necessary to hire a staff person to assist Mr Sugar with the HATS workload. Each town is being asked to contribute $1,250 for Fiscal Year 1997 and $1,250 for Fiscal Year 1998 Selectmen's Meeting - January 6, 1997 Upon motion duly made and seconded, it was voted to approve the payment from the Selectmen's Expense Account 1220 of$2,500 to the Town of Lincoln to retain staff support to assist the HATS Chairman. Reserve Fund Transfers Mr White provided a brief overview of a prospective Reserve Fund transfer for the re-roofing of Muzzey Hanscom Four Town Study Mr Dailey indicated that it is his hope that the Town of Lexington make it clear to Daylor, Inc , the firm hired to do the four town study of Hanscom, that the towns are very concerned about increased activity at Hanscom, whether aviation or commercial growth. We want to be in a position where we can respond aggressively Daylor is being retained by the four towns and we want to be sure they are given the charge to do a study of the operations and how the area may be impacted. Mr Fenn said he was impressed by the degree to which Daylor is ready to be on board. There will be a bus tour of the four towns Daylor knows we want all development looked at with extreme vigor Mr Dailey indicated he hoped such scrutiny would be put in the charge Upon motion duly made and seconded, it was voted to adjourn at 8 50 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes January 13, 1997 A regular meeting of the Board of Selectmen was held on Monday, January 13, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Dailey, Mr Busa, Mr Fenn, Mrs Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager and Ms Smith, Executive Clerk, were present Public Comments Caleb Warner, member of the Middlesex County Hospital Advisory Committee spoke of five questions he felt the Committee needed answers on and asked Mr McSweeney to call a meeting of the Committee Mr McSweeney indicated things were very uncertain with county government right now He will call a meeting of the Advisory Committee within the next two weeks One Day Liquor License Upon motion duly made and seconded, it was voted to approve the application and issue a one- day liquor license to the Lexington PTA Council for a fund raising dance in Cary Hall on Saturday, February 8, 1997 Class II License - Sale of Used Cars Upon motion duly made and seconded, it was voted to approve the application and issue a Class II License for the Sale of Used Cars to Raul Calero, 58 Laconia Street Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of December 2, 1996 License Renewals Upon motion duly made and seconded, it was voted to approve the application and issue a common victualler license to the following Dabin Restaurant Nick's Place The Kitchen, Inc Alexander's Pizza Selectmen's Meeting - January 13, 1997 Route 2A Proiect Mrs Eddison read a letter from Rachel Freed of the Department of Environmental Protection which indicates that the Route 2A construction project will be advertized within the next two weeks and construction will begin this summer Retirement Board Appointment Mr White reported that the State has made some changes in the number of members each community will have on the Retirement Board. Previously there were three members and now there is need for five members, one elected by the membership and it is necessary for the Selectmen to make an appointment of a fourth member The Town has received an application from Kristine T Dailey whose background is well suited for appointment to the Retirement Board. Upon motion duly made and seconded, and with Mr Dailey abstaining, it was voted to appoint Kristine T Dailey to the Retirement Board. Fund for Lexington Mr Fenn reported on a meeting of the Board of the Fund for Lexington at which it was voted to make three grants from the Fund for two personal assistance grants and a grant for the beautification of Belfry Hill. Building Finance Committee Mr McSweeney reported that he had received a letter from the Building Finance Committee asking that their committee be disbanded now that the Permanent Building Committee will be overseeing the school and town building renovation program. Board members discussed the request and it was decided that the Chairman would write a letter to the Building Finance Committee asking them to stay on a little bit longer Emery Park/Depot Square Mr White reviewed the status of the seven year Emery Park/Depot Square Redesign Plans The project has reached a situation where plans have to be defined by the end of Fiscal Year 1997 in order to receive the $264,000 in grant money awarded for the project No investment can be made in the project without the grant funds He reported that Scheme B is the scheme that provides the Town with the most flexibility Selectmen's Meeting - January 13, 1997 There was much discussion about the different plans and the makeup of a group to oversee the redesign plans and the historic significance of the park. Upon motion duly made and seconded, it was voted to support the concept of Scheme B and proceed with the grant process It was further voted to form a group consisting of two members from the Design Advisory Committee, two members from the Traffic Safety Advisory Committee, two members from the Transportation Advisory Committee, two members from the Center Committee, two members from the Garden Club, two members from the Friends of Emery Park and two members from the Chamber of Commerce It was also voted that the 25% plan be presented to the Board of Selectmen before it is submitted to the appropriate parties Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call vote Mr McSweeney, Mr Dailey, Mr Busa, Mr Fenn and Mrs Eddison to go into executive session for discussion of collective bargaining with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9 50 p m. A true record, Attest Phyllis A. Smith Executive Clerk Selectmen's Meeting Minutes January 27, 1997 A regular meeting of the Board of Selectmen was held on Monday, January 27, 1997 in the Selectmen's Meeting Room, Town Office Building at 7 30 p m. Chairman McSweeney, Mr Dailey, Mr Busa, Mr Fenn, Mrs Eddison, Mr Cohen, Town Counsel, Mr White, Town Manager; and Ms Smith, Executive Clerk, were present Public Comments Dawn McKenna asked whether there was a clear cut policy in Town with respect to the charge for copies of public information. She claims that some people are being charged 200/page and others are not charged for copies while Wales Copy Shop charges 30/page to the Town. Norman Cohen explained that the Town charges 200/page and if research is needed to provide the information, the Town charges the hourly rate of the lowest paid employee who can research the information. Consent Agenda Upon motion duly made and seconded, it was voted to approve the following commitments a. Commitment of water charges-Cycle 1 Town Wide Billing (11/26/96) $473,262 36 b Commitment of sewer charges-Cycle 1 Town Wide Billing (11/26/96) $810,509 02 c Commitment of water charges-Cycle 2 Town Wide Billing (12/6/96) $438,467 18 d. Commitment of sewer charges-Cycle 2 Town Wide Billing (12/6/96) $751,206 37 License Renewals Upon motion duly made and seconded, it was voted to approve and issue 1997 common victualler licenses to Bertucci's and Cafe Japonaise Upon motion duly made and seconded, it was voted to approve and issue a 1997 common victualler license to Battle Green Inn on the condition that the Board receive notice from the Board of Health and the Fire Department that all items of concern have been taken care of to the respective department's satisfaction. One-Day Liquor License Upon motion duly made and seconded, it was voted to approve a one-day liquor license for a Valentine's Party on February 8 at the Armenian Sister's Academy Selectmen's Meeting - January 27, 1997 Appointment - Design Advisory Committee Upon motion duly made and seconded, it was voted to appoint Stacey P Bridge-Denzak as an Associate Member of the Design Advisory Committee for a term expiring September 30, 1997 Massport Donation to The Jacqueline Smith Internship Fund Barbara Patzner and Richard Walsh of Massport presented the Town with a check in the amount of$10,000 as the fourth of five donations to the Jacqueline Smith Internship Fund. Mr White reported that the Fund now has a balance of$63,000 He said it is a great tribute to Mrs Smith and the good relationship between the Town and Massport Harrmton Road Mr White reported on a preliminary meeting and discussion with the Chairman of the Design Advisory Committee concerning their progress regarding alternatives to the permanent closing off of Harrington Road. He will be getting further update from the Traffic Safety Advisory Committee and the Design Advisory Committee and hopes to bring their recommendations to the Board at a meeting in February Selectmen Busa and Eddison asked for a listing of all intersections in Lexington and the level of accidents at each. Mr Fenn inquired whether the whole issue is to be brought up again or just the matter of a permanent closure Mr McSweeney indicated that the whole issue would be on the table at the Selectmen's Meeting. Budget Mr White reviewed some recent changes in the estimated revenues for Fiscal Year 1998 He believes the certified free cash figure will be somewhere around $2 million. He indicated that he will be having John Ryan prepare debt schedules for the proposed school project He will also be scheduling budget issues for upcoming Selectmen's Meetings Mr Dailey indicated he would like to see the Board take a position with respect to Free Cash and the Reserve Fund and that Town Meeting uses discipline to keep to that position. Last year we came out of Town Meeting with $275,000 in Free Cash and $150,000 in the Reserve Fund. When the budget was $60 million, we had $6 to $7 million in Free Cash and carried $250,000 in the Reserve Fund. There was some discussion about the school building project and Mr White said he would invite John Ryan and the Permanent Building Committee in to review numbers with the Board. Selectmen's Meeting - January 27, 1997 Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call vote Mr McSweeney, Mr Dailey, Mr Busa, Mr Fenn and Mrs Eddison to go into executive session for discussion of litigation with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9 05 p m. A true record, Attest Phyllis A. Smith Executive Clerk