Loading...
HomeMy WebLinkAbout2021-03-04-CEC-min Minutes of the v,sM Lexington Capital Expenditures Committee (CEC) Meeting xx March 4, 2021 APRIL 19" Location and Time: Remote Meeting; 8:00 A.M. Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole; Wendy Manz; and Frank Smith Members Absent: None Others Present (remote participation): Members of Other Committees: Sara Cuthbertson and Scott Bokun, School Committee liaisons; Glenn Parker, Chair, Appropriation Committee liaison; Staff: Finance Department: Sara Arnold, Recording Secretary Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, March 4, 2021 • FY2022 Brown Book's Five-Year Capital Plan (black text) with Merged CEC FY2021 Capital Plan (red text); Mr. Kanter's e-mail, March 3 2021, 5:26 P.M. • Draft #3 of CEC Minutes for its February 21, 2021 Meeting • Draft #3 of CEC Minutes for its February 25, 2021 Meeting Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As all those present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., The requirement to have a physical presence of a quorum had been suspended in an Executive Order by Massachusetts Governor Charles D. Baker, on March 12, 2020, after having proclaimed, on March 10, 2020, a STATE OF EMERGENCY in the Commonwealth due to the outbreak of the 2019 novel coronavirus, known as "COVID-197). Mr. Lamb further reported that the documents for this meeting, which had been provided electronically to the Committee and would be available upon request, were those listed as Documents Presented. Any votes during this meeting would be taken by a roll call. This meeting is being recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes were approved. Mr. Lamb took a roll-call vote and confirmed that six Committee members were remotely participating. Discussion of matters related to the Five-Year Capital Plan (5YCP) included in this Committee's Report to the 2021 Annual Town Meeting (ATM) ("Report") Mr. Kanter led a review of the FY2022 Town Manager's Budget & Financing Plan's (Brown Book's) Capital Plan as compared to his suggested changes for this Committee's 5YCP that will be included in its Report. For each identified change he explained his reason for it. He also referenced footnotes that help provide explanations. During the review there were suggested edits, deletions, and additions, and in some situations, a Committee member was identified for getting additional information. At the conclusion of that discussion, there was a unanimous agreement that all the members had accepted the results of the conclusions on each proposed entry for the Committee's 5YCP. Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 4, 2021 Approval of Minutes A Motion was made and seconded to approve the Draft #3 CEC Meeting Minutes, as amended, for February 21, 2021. Roll-Call Vote: 6-0. A Motion was made and seconded to approve the Draft #3 CEC Meeting Minutes, as amended, for February 25, 2021. Roll-Call Vote: 6-0. Status of this Committee's Report to the 2021 ATM Mr. Kanter reported that he would distribute Draft#4 of the Report later in the day and asked that members proofread that material. He identified areas where additional information is still needed, and changes he had made, or recommended be made, to simplify the presentation. Mr. Cole agreed to work with Mr. Kanter on Sunday morning to proofread the dollar amounts and funding sources in the Report and to reconcile them elsewhere in the Report. Committee members were asked to submit edits and any additional material that is still needed for the front and back matter of the Report by Monday evening, or Tuesday morning at the latest. Mr. Kanter said he expected to distribute Draft#5 of the Report by Wednesday, if not earlier, for final review before voting on the Report at this Committee's Thursday, March 11th 8:00 A.M., meeting. It was agreed that a meeting on Tuesday, March 9th, would no longer be needed, but in case any member is unable to attend on March 11th, this Committee would post a meeting on Friday, March 12th, 8:00 A.M., in case needed to capture the remaining vote(s). (If all votes were captured on the 11th, the meeting on the 12th would be cancelled.) It was agreed that the Motion(s) for the vote on the Report is to allow Mr. Lamb and Mr. Kanter to make subsequent, non-substantial, edits. The Report is scheduled for printing on March 15th—which fulfills the requirement to distribute the Report at least one week before the first session of the ATM. Member Concerns and Liaison Reports Mr. Lamb reported that Town staff had visited the vacated Boston Sports Club building on Bedford Street with an eye toward its potential use by the Town (e.g., as an indoor swimming pool). The staff's report was that it would be cost-prohibitive to restore the facility for Town use. Mr. Parker added that there was some discussion about creating a park-and-ride lot at that location. Adjourn A Motion was made and seconded at 8:46 A.M. to adjourn. Roll-Call Vote: 6-0 This Minutes was approved by the CEC at its meeting on March 29, 2021 Page 2 of 2