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HomeMy WebLinkAbout2021-03-02-CPAC-min COMPREHENSIVE PLAN ADVISORY COMMITTEE MEETING MINUTES March 2, 2021 The meeting of the Comprehensive Plan Advisory Committee (CPAC), held virtually through Zoom, was called to order at 7:18pm, by Co-Chair Sarah Felton. CPAC Members Present: Sarah Felton, Co-Chair; Chris Herbert, Co-Chair; Marilyn Fenollosa; Hema Bhatt; Patrick Sullivan; Matt Daggett; Larry Freeman; Deepak Amenani; Chris Senna (joined at 7:36 pm); Len Morse-Fortier (joined at 7:52 pm) CPAC Liaisons Present: Bob Creech, Liaison of the Planning Board Staff Members present: Carol Kowalski, Assistant Town Manager for Development; Molly Belanger, Land Use Planner; Amanda Loomis, Planning Director I. Introduction, new member Larry Freeman Sarah Felton, Co-chair, welcomed and introduced Larry Freeman to the Comprehensive Plan Advisory Committee (CPAC). Mr. Freeman provided a summary of his background and interest in being involved in the CPAC. Ms. Felton requested that members of the CPAC introduce themselves to Mr. Freeman. Members of the CPAC introduced themselves and provided a brief bit of background. II. Approval of Meeting Minutes for January 26 and February 16 Members of the Comprehensive Plan Advisory Committee (CPAC) reviewed the meeting minutes of January 26, 2021, and February 16, 2021. Chris Herbert moved that the Comprehensive Plan Advisory Committee (CPAC) approve the meeting minutes of January 26, 2021. Patrick Sullivan seconded the motion. The CPAC voted in favor of the motion 7- 0-0. MOTION PASSED Marilyn Fenollosa moved that the Comprehensive Plan Advisory Committee (CPAC) approve the meeting minutes of January 26, 2021. Chris Herbert seconded the motion. The CPAC voted in favor of the motion 7-0-0. MOTION PASSED III. CPAC Co-Chair Sarah Felton, Co-chair, provided a brief overview of the need for a new co- chair as Ray has stepped down from the position. Carol Kowalski requested nominees for a co-chair. Ms. Felton provided a summary of the co-chair's recent duties, including meeting with the consultant weekly, meeting with staff weekly, and providing review of the circulated documents. 1 Chris Herbert stated that he would be willing to consider serving as a co-chair but has limited time during the weekdays. Marilyn Feno//osa nominated Chris Herbert as a Comprehensive Plan Advisory Committee (CPAC) co-chair. Matt Daggett seconded the nomination. The CPAC voted in favor of the motion 7-0-0. NOMINATION PASSED IV. Progress on Pathway to Completion (Update on consultants and outreach schedule) Amanda Loomis provided an overview of the LexingtonNEXT Pathway to Completion timeline circulated to members of the Comprehensive Plan Advisory Committee (CPAC) on Friday, February 26, 2021. The overview provided a breakdown of Phase One, relative to the work of Stantec as the Technical Editor/Publisher, status of the executive summaries and full Trends & Existing Conditions Reports, and the required review by the Planning Board. Ms. Loomis then continued to present Phase Two of the LexingtonNEXT Pathway to Completion, which included meetings, the drafting of LexingtonNEXT, CPAC, and Outreach. Carol Kowalski provided a review of the Working Groups, the associated executive summaries' status, and a general overview of the Working Group's status. Sarah Felton, Co-chair, requested clarification regarding the status of the communications engagement consultant. Ms. Kowalski and Ms. Loomis provided an overview of the communication engagement consultant. Ms. Kowalski questioned if the CPAC members have any concerns about working through July and August to ensure the plan was complete for September. Members of the CPAC did not object to such a request. V. Executive Summary Reports Progress Carol Kowalski provided a status of the Trends and Existing Conditions Executive Summaries. Ms. Kowalski stated that Stantec and the various Working Groups are working simultaneously. However, as the executive summaries are completed, they will be released to the various Working Group to allow them to be used as a reference. Ms. Kowalski noted recent discussions with members of Vision 20/20, now known as Vision for Lexington. Christ Herbert requested a timeline for the need to review and provided feedback on the executive summaries. VI. Working group updates: Housing and Economic Development Carol Kowalski provided a review of the recent meetings and work of the Housing Working Group. It was noted that the Housing Working Group would be meeting next week to review draft recommendations prepared by staff. VII. Share Drive Introduction z Amanda Loomis provided a brief introduction to the Share File application used to share documents and collaborate on work. Molly Belanger announced she will conduct a brief training on Share File during the next CPAC meeting. VIII. Other Sarah Felton, Co-chair, requested an update on the LexingtonNEXT website. Chris Herbert moved that the Comprehensive Plan Advisory Committee (CPAC) adjourn. Hema Bhatt seconded the motion. The Comprehensive Plan Advisory Committee (CPAC) voted in favor of motion 10-0-0. MOTION PASSED 3