HomeMy WebLinkAbout2021-03-17-REC-min (includes attachments) `0135 MORy�'Y
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x Town of Lexington
w ; Recreation Committee
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Frederick DeAngelis, Chairman Tel: (781) 698-4800
Lisah Rhodes,Vice Chair Fax: (781) 861-2747
Lisa O'Brien
Francesca Pfrommer
Christian Boutwell
Recreation Committee
Minutes of Meeting
March 17, 2021
A virtual meeting of the Recreation Committee was held on Wednesday, March 17, 2021 at 7:00pm
through the Zoom platform.
Members Present: Rick DeAngelis, Lisah Rhodes, Christian Boutwell,Lisa O'Brien,and Francesca
Pfrommer
Staff Present: Melissa Battite,Director of Recreation and Community Programs, David Coelho,
Assistant Superintendent of Lexington Public Schools(Finance and Operations),
Peter Coleman,Assistant Director of Recreation, Christine Dean,Community Center
Director, Chris Filadoro,DPW Superintendent of Public Grounds,Dr.Julie Hackett,
Superintendent of Lexington Public Schools,Katharine Labrecque,Management
Fellow,Jim Malloy, Town Manager,Dave Pinsonneault,DPW Director, and Hayato
Tsurumaki, Recreation Supervisor
Others Present: Meredith Applegate(42 Reed Street, Lexington), Suzie Barry(Select Board
liaison), Sandy Beebee(Capital Expenditures Committee liaison), Ellen Cameron
(Council on Aging liaison), Eileen Jay(School Committee liaison), and Doug
Lucente (chairperson of the Select Board)
1. Public Comment
Rick DeAngelis, chairperson of the Recreation Committee,reported that Lisa O'Brien drafted a
letter to the Select Board regarding naming the Center Basketball Courts in memory of Bob
Farias. Mr. DeAngelis indicated that the letter will be reviewed and edited and then sent to the
Select Board for a vote. Suzie Barry,liaison to the Select Board, said that the Select Board is
looking forward to receiving the letter and adding this item to the agenda of an upcoming Select
Board meeting. Mr. DeAngelis took the opportunity to reiterate that Mr. Farias was a great
human being and mentor, an exceptional husband, father, and Lexingtonian.
2. February 17,2021 Minutes
Lisah Rhodes moved and Francesca Pfrommer seconded the approval of the minutes from the
February 17'meeting. The Recreation Committee voted 4-0-1 to approve the February 17
minutes.
3. Liaison Reports
The March 2021 Liaison Reports are attached to the meeting minutes. Lisa O'Brien, liaison to
the Lincoln Park Sub-Committee(LPSC),reported that its next meeting will be on Wednesday,
March 31 st at 7:30pm. Lisah Rhodes,vice chairperson of the Recreation Committee, added that
the LPSC should be added to the Recreation Committee meeting agenda in May or June to
discuss and determine when they will come and how they can be more actively involved with the
Committee. Ellen Cameron,liaison to the Council on Aging, reported that the Zoom programs
are going well and that seniors are getting vaccinated. Francesca Pfrommer,liaison to the
2
Greenways Corridor Committee (GCC),indicated that the GCC is trying to bring greater attention
to the trail system in Lexington and is looking at implementing such apps as AllTrails or Gaia
GPS. Rick DeAngelis commended Ms. Pfrommer for her vigilance and for writing the letter that
was sent to the Planning Board regarding trails and connectivity. Eileen Jay, liaison to the School
Committee,reported that the elementary schools will return to full-time,in-person learning as of
Monday,April 5th and that the middle schools will follow beginning on Wednesday, April 28t''.
A decision on Lexington High School will be made in April once the State's Education
Commissioner provides additional guidance.
4. Donation of Bench to Pine Meadows Golf Club
A copy of the proposal is attached to the meeting minutes. Melissa Battite, Director of
Recreation and Community Programs, stated that this program began a few years ago and through
this proposal,the request is to install a new bench near the 3rd tee. The bench that is currently
there can be relocated to a different location. Lisah Rhodes made the following motion: "The
Recreation Committee moves to accept the donation of a park bench at the Pine Meadows Golf
Club and recommends that it be approved by the Select Board as well." Lisa O'Brien seconded
the motion. The Recreation Committee voted 5-0 to approve this motion.
5. LPS Fall II Season Request
A copy of the request submitted by Naomi Martin, Director of Athletics with the Lexington
Public Schools(LPS), is attached to the meeting minutes. Dr. Julie Hackett, Superintendent of
the Lexington Public Schools, and David Coelho,Assistant Superintendent for Finance and
Operations, were in attendance and provided an overview of the request. Mr. Coelho reminded
the Committee that at the December 2020 Recreation Committee meeting, Ms. Martin
approached the Committee seeking approval to plow snow off of the synthetic turf fields (if
needed) in order for football to be able to use the fields when the Fall II season began in late
February and the Committee voted in opposition of allowing snow removal from the synthetic
turf fields at that time. Mr. Coelho reported that with the Fall II season now underway,the
football team has been practicing out-of-town in Woburn,which has been a chaotic process. In
addition to practices, all football games have been scheduled as away games this season. In the
new request,the Lexington Public Schools would like to resubmit a request to work with DPW
and the Recreation and Community Programs Department and is asking the Committee to
reconsider this issue and allow for snow removal from Lincoln#1 should there be a large
snowstorm during the remainder of the Fall II season to allow for football practices to take place
in town.
Dr. Hackett reaffirmed the partnership that the Lexington Public Schools has with the Committee,
Ms. Battite, Ms. Martin, and the student-athletes. Dr. Hackett acknowledged the importance of
outreach and that there have been some communication issues, especially on the school side. The
goal is to continue to work well together in the future and Dr. Hackett added that the partnership
matters deeply to her and the School Committee. Jim Malloy, Town Manager,voiced the
concern that people have been shoveling the synthetic turf fields, which can damage the turf and
void the warranty. Mr. Malloy reiterated the importance of working together and for everyone to
be vigilant to not clear the turf fields in a manner that could lead to long-term damage that will
impact the usability of a field for the 2021 season.
After these initial comments, what followed was a lengthy discussion on the matter between
Committee members and staff members from DPW, LPS, and the Recreation and Community
Programs Department. Rick DeAngelis stressed the importance of working together and
highlighted that through the reconstruction of the Center Track and Field,the parties involved
worked together with the end result being another crown jewel that belongs to all members of the
community. Mr. DeAngelis added that he can empathize with the student-athletes wanting to get
39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
3
out and play and expressed his interest in working towards a solution that would be amenable to
everyone involved. Francesca.Pfrommer expressed her appreciation to Dr. Hackett for her
reaffirmation of reestablishing a strong working relationship between LPS and Town
departments. She questioned what the parameters would be for a significant snowfall and Mr.
Coelho indicated that snow would not be cleared down to the turf level and that the specific
details would be worked out between Ms. Battite,Ms. Martin, and Dave Pinsonneault, DPW
Director. Christian Boutwell stated that his primary concern back in December was around
voiding the warranty. Dave Pinsonneault indicated that any contractor would need to submit their
insurance certificate and then complete repairs if any damage occurred. During the conversation,
it was acknowledged that communities have been handling this issue in a variety of different
ways,but best practices indicated that no less than 1"-1.5"of snow should be left on the turf in an
attempt to prevent damage to the turf. Dr. Hackett reiterated that LPS can make whatever
parameters that are put in place work and that reestablishing the partnership is most important.
The fields are clear and have been groomed and are ready for use. The request is being made in
case there is any snow during the remainder of the Fall II season. The football team has been
permitted Lincoln#1 for use. This field is scheduled to be replaced in FY2025 and the 10-year
warranty for this field is still in effect. While a few contractors who would be able to perform the
snow removal have been identified, Dave Pinsonneault indicated that a turf field can be used with
1"-2" of snow on it. Mr.Pinsonneault anticipated that the snow removal would occur no sooner
than at least 24 hours after a snowstorm ended and in some cases, it may take a few days. LPS
would pay for any snow removal expenses,which is estimated to be approximately$175.00/hour.
If snow is removed, Chris Filadoro, DPW Superintendent of Public Grounds, stated that it would
remain on the sidelines and not impact any of the surrounding conservation land.
Christian Boutwell expressed concern that no new details were included in this proposal as
compared to the initial request that was submitted in December and that while some of the details
were beginning to emerge,they do not seem to be finalized at this point,leaving him
uncomfortable with where things stand. Rick DeAngelis said that while this may be the case, this
is an extraordinary time that we are currently experiencing. He added that the responsibility for
decision-making has to reside somewhere and that there is a path forward. Melissa Battite asked
would the Committee be comfortable voting on the request if conditions as determined by
Recreation and Community Programs, DPW, LPS, and the Town Manager needed to be met in
order to proceed. Members of the Committee were in favor of this approach and began outlining
the conditions that would need to be included in the motion, such as who would pay for the snow
removal expenses, who would decide when to/not to clear snow, and the selection of the
contractor. Prior to moving to a vote, each Committee member had the opportunity to share their
thoughts one last time. The Committee was in agreement that this was a unique request for an
extraordinary time. Francesca Pfrommer added that students are struggling more than ever right
now and with everything else being taken away from them this year, athletics can be used as an
outlet.
After members of the Committee were given the opportunity to speak, Rick DeAngelis made the
following motion: "The Recreation Committee moves to approve the modification of the no snow
removal policy to accommodate the Lexington High School football teams at Lincoln #1 as a
result of and limited exclusively to the Fall 2 sports season being moved to the February-April
2021 timeframe as a result of COVID-19, as long as the following conditions are met
satisfactorily:
1. the quantity of snow that must fall for it to be removed from the field will be
determined by the Director of Recreation and Community Programs, DPW Director,
and DPW Superintendent of Public Grounds, in consultation with the Town
Manager,-
39
anager;39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
4
2. selection of the contractor to perform the snow removal will be determined by the
Director of Recreation and Community Programs, DPW Director, and DPW
Superintendent of Public Grounds, in consultation with the Town Manager;
3. all costs associated with snow removal will be paid by the Lexington Public Schools;
and
4. the contractor must provide appropriate liability insurance that will be reviewed and
approved by staff. The Town of Lexington will be listed as additionally insured."
Lisa O'Brien seconded the motion. The Recreation Committee voted 5-0 to approve this
motion.
6. Lex Rec Reopen—Path to RECovery
Melissa Battite presented an updated version of the recovery plan and a copy of the document is
attached to the meeting minutes. Beginning on March 1 S`, staff went to 50%in-person working
capacity and this will continued to be reviewed throughout the spring. It is anticipated that there
will be a more traditional reopening in Spring/Summer 2021 as compared to 2020 and the
Community Center may be able to open for 1-on-1 appointments in the coming months. Lighting
at the athletic fields, Center Track, and Gallagher Tennis Courts will be allowed beginning in
April and the Town Pool will be open this summer. While the public restrooms at the Center
Recreation Complex and Lincoln Park are currently closed,they will open for the season in 2021
and it was recommended that this be included in Phase C of the plan. With that being said,the
portable toilet pilot program that was supposed to be implemented in 2020,will continue to be
paused in 2021 due to the pandemic. After a brief conversation, Rick DeAngelis made the
following motion: "The Recreation Committee moves to approve the Path to RECovery:
Restoration of Services—2021 with the inclusion of the recommended edit." Francesca Pfrommer
seconded the motion. The Recreation Committee voted 5-0 to approve this motion.
7. 5-Year Capital
Peter Coleman,Assistant Director of Recreation,provided updates on the current and future
capital improvement projects. The ADA improvements at Diamond are scheduled to resume on
April 1St(weather dependent) and will take approximately five days to complete. The Reservoir
Bathhouse project continues to be reviewed and next steps identified. The idea of purchasing a
prefab building is being considered for the site and the Recreation Committee will be asked to
consider this option. The project would mobilize in Calendar Year 2022 allowing the facility to
open for the 2021 season.
At Sutherland,the pre-construction meeting with the playground designer and installer was held
on Thursday,March 11". The playground replacement is tentatively scheduled to begin on April
1Sr(weather dependent) and will take approximately two weeks to complete. The toddler swings
will be replaced with belt swings. Additionally, the open space between the swings and the
basketball court is being looked at for adding more play components for ages 5 and older. This
information should be available in the coming weeks. The bid opening for the ADA upgrades
will take place on Monday,March 29'. Pending the results, the contractor is scheduled to
mobilize in mid-April and it is anticipated that this project will take approximately four weeks to
complete. The community outreach for the playground replacement at Rindge Park(FY2023
project)will begin with a neighborhood meeting later this spring(pending approval of funding at
Annual Town Meeting).
For the Center lights project,the tennis lights are operational and the Pool and basketball light
retrofits have been completed. The conduit for these lights will be installed and these lights are
tentatively scheduled be activated in early April, along with site restoration. The resurfacing of
the Valley Tennis Courts and ADA improvements are tentatively scheduled to begin in early June
39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
5
(pending bid results)and will take approximately 4-5 weeks to complete. The Harrington field
renovation and ADA improvements has been delayed as the Engineering Department is applying
for a grant through the Resilient Mystic River Collaboration. The project will not begin until the
status of the grant proposal is known.
8. Community Needs Assessment Working Group Report
The monthly updates from the Community Needs Assessment working groups are attached to the
meeting minutes. Lisa O'Brien inquired about the status of the former Boston Sports Club
building. Melissa Battite indicated that while the building is being rented out, she is unsure if
ownership has officially changed hands. Ms. Battite added that at a future Recreation Committee
meeting this spring, short-term and long-term goals and action items from the Community Needs
Assessment will be reviewed and determined.
9. Recreation& Community Programs & Parks Report
The March 2021 Recreation&Community Programs Report is attached to the meeting minutes.
The next virtual meeting of the Recreation Committee is scheduled to take place on Wednesday,
April 21"at 7:00pm through the Zoom platform.
The March 17`h, 2021 meeting of the Recreation Committee adjourned at 9:311)m.
Respectfully submitted,
Peter Coleman
Assistant Director of Recreation
The following documents distributed at the meeting are attached:
• March 2021 Liaison Reports
• MGL Golf League Bench Request at Pine Meadows
• LPS Request for Snow Removal at Lincoln#1
• Path to RECovery: Restoration of Services—2021
• Community Needs Assessment Working Groups—March 2021 Updates
• March 2021 Recreation& Community Programs Report
• "Forever Fit"Dana Home Grant Application Support Letter
39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421
,
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RECREATION&COMM UNITY
"^°""^°'
To0n mfLexington
0eoi-uutiwmamd CmcmmmmmitvD'rwgmaoum
Melissa BNd|e, CpDP Ioi: 781-698-4000
Director ofRecreation and Community Programs Fax: 781-861-2747
Recreation Committee
3O2OCommunity Needs Assessment Working Groups
March 2021 Updates
---------------------------------------------------
Comnmnunity Needs Assessment 2020
The Recreation Cornnni[t8H is reviewing the Key Findings and Recommendations of the 2020
Community Needs Assessment through the development of three working groups;
Facilities/Infrastructure; Programming/Level of Service and Financial. The staff will meet with
committee members to work towards recommendations and implementation in 2021 and
beyond. AMaintenance Working Group will compromise Vfstaff from both the Recreation and
Public Works Department.
The Facilities/Infrastructure Working Group is led byPeter Coleman, Asst. Director of
Recreation with Committee participation from Christian Bnutvvell and Lisah Rhodes.
The group has not met since the last Recreation Committee meeting and the next Facilities
working group meeting isscheduled for Tuesday, April 6t* at ]:]Opno.
TheProgr@[D/L8V8l of Service Working Group isled byChristine Dean, Community Center
Director with Committee participation from Lisa O'Brien and Youth & Family Coordinator,
Thomas Romano, and Kate DeAngelis, Therapeutic Recreation Specialist.
The group met on February 25 to begin plugging the existing program inventory into the
McMillan Matrix. We identified afew areas where vveshould invest and divest. Tom met with
the Teen Librarian at Cary Library to discuss the Advisory Board that was created a couple Of
years ago. We are continuing t8build our list Vfpotential partners and collecting input for
programming through the Teen Therapeutic Recreation Survey and the proposed web form.
The Financial Working Group is led byKatharine Labrecque, Management Fellow with
participation from K4e|iS5G Battite, Director ofRecreation & Community Programs and
Committee participation from Rick DeAngelis and Francesca Pf[onnnner.
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167sMASSACHUSETTS AVENUE,LEXINGTON, MASSACHUSETTS 0a*uoknoDy
The working group met once since the last Recreation Committee. Melissa and Kat continue t0
explore and information gathering relative toFoundations. The group isscheduled inmeet
again in late March.
The Maintenance Working Group is led by Melissa Battite, Director of Recreation &
Community Programs and participation from Dave Pinsonneault, Director of Public Works,
Peter Coleman, Asst. Director of Recreation, HayatoTsurumnaki, Recreation Supervisor,
Christine Dean, Community Center Director, Chris Filacloro, Parks Superintendent and Marc
Valenti, DPW Manager ofOperations.
The kick off meeting took place inlate February. The recommendations and next steps are
being reviewed to determine short term and long term plans for implementation as well as
budgetary impacts.
LEXINGTON
U�1 K GF1 SCHOOL
Naomi Martin (701) 861-2320, ext. 699o2
Director nfAthletics mmDaI1i
March 9, 2O2O
Lexington Recreation Committee
39K4mrrettRoad
Lexington, MA0242O
Dear Melissa and Recreation Committee:
With the high school K4|AA Fall || interscholastic season in full swing, it is in the best interest Vfour
student-athletes and coaches to request a vote of reconsideration for snow removal from Lincoln |
effective March IO, 2OZlthruApril 25, 2021nnan as needed basis.
As we successfully transition from the Fo|| and Winter interscholastic seasons to the Fall || and Spring
seasons, warmer weather and declining infection numbers, the future of interscholastic athletics
remains filled with hope and positivity. Over the past twelve months we have been continuously
reminded of the physical and social-emotional benefits of athletic participation. It is undoubtedly an
invaluable accompaniment to all that our young students are facing during this unprecedented
pandemic. We are appreciative of all of the support that we have garnered from our community during
this difficult time.
In an attempt to deal with the health and safety challenges and realities of the pandemoicvvhi|e still
trying to balance opportunities for as many student-athletes as possible, the Massachusetts
Interscholastic Athletic Association /K4|4A\ added a 4th interscholastic season to the 2020-2031
academic year. Currently, the Lexington Public Schools, in conjunction with the Middlesex League, is
offering the sports of Football, Fall Cheerleading, Girls Volleyball, & Girls Swimming, Boys & Girls
"Indoor" Track.These programs currently include 9 teams for the Fall 11 season at LHS, and participation
opportunities for approximately 350 Lexington High School student-athletes.
A huge part of our athletic programming in the Lexington Public Schools is contingent on access to
facilities. For the Fall || season and Spring season we have requested use of the Center Track Complex
(turf and track) and the Turf fields at Lincoln Pork for Football and Ultimate Frisbee. The weather has
presented significant challenges for us relative to practices and games, but our hope is that with the
balance of the winter weather behind us, we can move toward the consistent scheduling of practices in
Lexington for the duration of the Fo|| 11 season beginning on Monday 3/22. We have had to schedule
late indoor practices and even practices in other towns to accommodate our Fall U teams due to the
continued cold weather conditions and snow cover on all fields in Lexington. In the hope ofmoving
away from late evening practice times and practices in other towns, | mnn re-submitting a request for
allowing snow removal on Lincoln | at Lincoln Park in Lexington on onasneeded basis. As noted in our
December request, all costo for snow removal during the Fall || season would be paid for by the
Lexington Public Schools, If snow removal is allowed and approved by the Lexington Recreation
Committee and is needed at any point, LPSwould work inconjunction vviththe Lexington Recreation
Department and the Lexington Department of Public Works to find a suitable snow removal vendor
with a contract that meets the specifications of the Town of Lexington regarding removal and damage
liability.
In adherence with the EEA or the K4|AA relative to the Fall U season, we are offering varsity and junior
varsity football, with both teams practicing an ave/age of 4 days o week and one game per week on
Saturdays or Mondays. For the Fall 11 season all football games have been scheduled as away games due
to the m3tmna| grass football playing surface in Lexington and the difficulty ofplaying on natural grass at
this time ofyear.
We have been able to manage our programming without the approval of snow removal from fields in
Lexington year to date. If additional snow falls in the days or month ahead, we are requesting
permission to work with the DPW and Recreation Department on a plan for snow removal sothat our
Fall || teams may continue topractice and play without impact.
As always, should you have any further questions or concerns, please don't hesitate to reach out. We
look forward to our continued partnership with the Lexington Recreation Department and continuing
to bring as many healthy and positive opportunities to the student-athletes of Lexington.
Thank you and stay well.
naomi
Naomi Martin
Director ofAthletics
Lexington Public Schools
[CJu|ieHackett, Superintendent ofSchools, Lexington Pub|icSchools
David Coelho, Director ofFinance, Lexington Public Schools
071
Lexington
7�ruxo/Lexington
Recreation and Community ltoBraouo
Melissa 8axim'CPKP Td: 781'698'4800
Director ofKoomu ion mx Con munhy Programs Fax:781-861-2747
Path to REK~overy
Restoration of Services - 2021
|0TRC)DU[T|C}N
As the impacts of the 2020 pandemic continue, the Recreation and Community Programs Department has
pivoted toremain relevant and essential tothe community. Although many services, programs and facilities
remain closed to the public due tothe Covid-29 pandennicand resulting State ofEmergency declared by
Governor Charlie Baker. The closures of 2020 included the cancellation of the entire spring session of indoor
and outdoor programs, services and facilities. Discontinuing access tohealth and wellness, organized and
drop-in activities, athletic leagues in addition to public use of playgrounds,tennis and basketball courts and
fields has significantly impacted the community. The spring season typically includes preparations for summer
including thousands of registrations, omboording hundreds ofstaff and volunteers in addition to the traditional
seasonal opening ofthe Town Pool. Virtual services continue and the Pine Meadows Golf [|uh has reopened
with reduced services, following safety
The Recreation and Community Programs Department has operated as an Enterprise Fund since
1992. Programs are self-supported by setting user fees to cover all expenses. The Director of Recreation and
Community Programs, through the Recreation Committee, sets fees with the approval of the Select Board.
The Recreation and Community Programs Department operating budget supports staff that manages and
delivers recreation programs, services and facilities along with the supplies needed to operate and deliver
services. Surplus revenues generated through the Enterprise helps fund Capital Improvement Projects and
financially supports the professional staff to administer the department in addition to the In Direct costs
associated with support from Town Services such as those provided directly by the Department of Public
Works and various town departments.
The cancellations of programs, services and facility closures has devastated the Recreation Enterprise Fund.
The loss of this revenue stream is forecasted to total over$1M. The Retained Earnings balance of the
Enterprise Fund is approximately $670K and will be completely absorbed by this revenue loss and will likely
require support from the Tax Levy for FY20. Thoughtful, creative and fiscally sound decisions will be necessary
for building financial recovery plan for FY21 and beyond for financial viability.
Staff have developed, created and implemented programs, services and facilities throughout the pandemic
which have adhered to the guidelines, responded to the needs of the community and continuos to strive for
financial sustainability. As services resume, m phased approach has been adopted where the health, safety
and well-being ufour staff, volunteers and patrons guides us towards full restoration of services. A measured
approach and adhering to the is necessary to ensure forward progress and to prevent further
closures.
Le
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Services will continue be addressed holistically as well as site/service specific based on the local decisions and
ability tomeet received from the CDC, NRPA, Public Health leaders and local authorities. It is
important to note that the Town of Lexington is developing phases for Reopening Lexington, which may not
mirror that Vfother cities and towns.
The core services will be addressed by categories including Golf, Programs/Camps/Clinics, Aquatics, Parks,
Athletics and the Community Center, each of which will have an individual plan towards the restoration of
services.
This document has evolved over the past year and will continue to as information changes and as the town
resumes staff capacity and the estimated dates and phases may change at any time. The Service Categories
and Definition ofTerms along with links tnthe g,uidelines can be found atthe end ofthis document.
Path to RECovery 2021
Phase A- March 2O21—Staffing at5OV6inperson, S0V6remote
* Closed to the public
o Community Center—limited outdoor activity and curbside services are allowed
o Town Pool
o Community Park Restrooms (Lincoln and [enter), Water Fountains, Grills
• Opentothepuh|ic—foUovvinA
o Pine Meadows Golf Club—weather permitting
o Capital projects
o Virtual services
o Parks and Trails - Open dawn tndusk
o Programs/Camps/Clinics
o Playgrounds
o Skate Park
o Athletic Fields—(Fall || exemption permit only)
o Athletics—Individual Sports & Activities - Contact
o Athletics—Team Sports&Activities: Contact
o Athletics—Team Sports 8'Activities— Non-Contact
n Athletics—Individual Sports &Activities —Non-Contact
o Gaga Pit—Center Recreation Complex
Phase 8: April 2021 to Mid-June *(apprmxinnate|V3weeks after previous phase)
° Closed tnthe public
o ComnnunityCenter-|imnited outdoor activity and curbside services are o||ovve6
o Town Pool—preseason planning for 3O21opening underway
o Water Fountains, Grills, Special Events, including picnic rentals orspecial use permitting
• Opcntothepub|ic—foUovving guidelines
o Pine Meadows Golf Course
o Capital projects
o Virtual services
o Playgrounds
o Skate Park
u Community Park Restroorns (Lincoln and Center)
o Parks and Trails Open dawn todusk
0 Use ofathletic lighting isallowed
o Athletic Fie|ds—/FaU U exemption permit only)
o Athletics—Individual Sports 8^Activities - Contact
o Athletics—TearnSports&Activities: Contact
o Athletics—Teann Sports&Activities — Non-Contact
o Athletics—Individual Sports &Activities—Non-Contact
n Gaga Pit —Center Recreation Complex
Phase C: T8[3 Mid-June to mid-August* /apprmnimmate|V3 weeks after previous phase)
~ Closed tothe public
o [onnrnunkyCenter—|innited outdoor activity and curbside services are allowed
o Water Fountains, Grills,Special Events, including picnic rentals orspecial use permitting
• Open tothe public—following
o Town Pool (possibly Reservoir)
u Pine Meadows Golf Club
o Capital projects
o Virtual services
o Playgrounds
o Skate Park
o Community Park Restroorns (Lincoln and Center)
o GagaPit—CenterRccreodonCornp|ex
o Parks and Trails - Open dawn todusk
0 Use ofathletic lighting is allowed
o Athletics—Individual Sports &Activities ' Cnntact
o Athletics—Individual Sports O'Activities - Non-contact
n Athletics—Team Sports &Activities: Contact
p Athletics—Team Sports Q' Activities—Non-Contact
o Athletic Fields
o Programs/Camps/Clinics
Phase D: TBD
*dates and timing of the phases will be based upon the action of the Commonwealth and or the appropriate
authorities
LexRec — Definitions of Terms
Aquatics—swimming activities provided at the Town Pool (Old Reservoir closed for construction)
Athletic Fields— playing areas that are designed in order for specific sports to be played such as baseball,
softball, lacrosse, field hockey, track &field, soccer using natural grass or synthetic surfacing.
Athletics—activities as defined in the guidelines for Urban Recreation and Youth Programming activities
during the duration ofGovernor Baker's Phase | plan
w Athletics— Individual Sports &Activities—Contact—Sports/Activities that require more than 1
individual and require physical contact to compete. Examples: Wrestling, Mixed Martial Arts, 2-1 sport
specific skill drills (sorcer, basketball, etc)
° Athletics— Individual Sports &/\ctivities ' Non-contact- activities that require less than 10 people to
participate, but do not require individuals to be closer than 6 feet together to be able to engage in the
activity orsport, Examples: Tennis (singles), (So|f, running, Pick|ebaU (singles), Skateboarding, Kite
Flying, Fishing, Yoga, Tai Chi, Meditation, Lnvv Impact Fitness Courses, Self-guided Fitness courses,
hiking, walking, solo binding, trail running.
* Ath|e{ics—Tearm Sports&Activities: Contact—Traditiona| team sports that require multiple
individuals and dose proximity as part of the competition. Examples: Soccer, basketball, football,
baseball, softball, hockey, lacrosse, rugby, field hockey
• Athletics—Team Sports&Activities—Non-Contact- Sports and activities that require multiple
individuals to be in close proximity to participate, even though they may not be competing against
each other. Example: Baseball, softball, team biking, swimming, handball, volleyball
Golf—9hole municipal golf course open 7days aweek.
Guideline- a directive, limitation and or restriction received from the Massachusetts Reopening Task Force,
regarding aspecific service, facility orexperience.
Capital projects-fisca| FY2Oan6FY2]fundedcapitn| irnprovemnentstbatnnayheac1iveorbeconmeactive
during the phases.
Community Center- multi generational facility that provides indoor and outdoor space to participate in formal
and informal enrichment opportunities.
Hard Court Surfaces—playing areas that are designed in order for specific sports to be played, such as tennis,
plck|eba||, basketball, track and skate park.
Parks- a parcel of open space on public land that may include active and or passive opportunities for individual
or group activities; typically compromised a variety of amenities including playgrounds, athletic fields, public
restrnnrns, trails, track etc.
Permit— preapproved permission and access for use of specific location for a predetermined amount of time
for aspecific use. Can befor one time use ormulti use atmulti locations and times
Phase- a period of time with no set start or end date with defined guidelines that may or may not be
permitted based onnational, regional orlocal authority.
P|aygnmunds' apernoanentstructurevvithinaparkthatisconnprisedofdimbinQapparatus, sUdesandor
swings designed for children ages 5— l2years olds
Program s/Ca mps/C1 in ics- organized activities that require preregistration and staff support
Trails-formal or informal walkways creating connectivity within a park or park system
\/|rtuo| prmgranms—o/gamized activities and resources that can take place via the internet
LexRec - Service Categories Recommendations
l) Golf—Currently open and will continue tofoUnvv throughout phases and 2O31season.
2) /\quotims—necunnnoendadontmopen the pool tothe pub|icfor the 2O21season.
]) ProAramns/Camnns/C|inics—recommendation to offer limited number of programs. This will be
determined based on licensing capacity with the Board of Health, access to adequate space at the
schools and Community Center and financial resources to fund the programs.
4) Parhs— recommendation for parks tn remain open with limited access; implement the phases
fO||oVvingapprnpriate and ability tncomply.
5\ Athletics— recommendation for organized use to be permitted with organizations ability to follow the
through the phases and 2021 season. This includes (Individual Sports QActivities—Contact;
Individual Sports &Activities— Non-Contact; Team Sports &Activities: Contact; Team Sports &
Activides—Non'Contact
6) Community Center— implement the phases following appropriate&Lidgjines and ability tocomply. A
separate reopening plan isbeing developed incollaboration with the Human Services Department and
the Library.
Resources
• MassachusettsReopnnlngTaskForce— FourPhmseApproach
w Outdoor Recreation Task Force Guidelines
* Executive Office nfEnergy and Environmental Affairs
w National Recreation and Park Association
• Field Guide for Camps on Implementation of CDC Guidance
Approved and voted byRecreation Committee 3.17.2021
4444,10.
Lexingtoin
"^°"^^°"
Town of Lexington
lZeoreatinmamd Community Programs
Melissa I3mUite, CPRP Tel: 781'098'4800
Director of&ecrcmdonand Community Programs 1`as: 781'061'2747
Recreation & Community Programs
March 2021Report
-------------------------------------°----------------------------------------
News & Updates:
• The Lexington Farmers' Market (LFK4) plans continue for the 2021 season. A site visit of
the Worthen Road practice field was held with Leslie VVilCOtt'Henrie /LFK0 Board
President), Dave PinsOnneGUlt (Director of DPW) and Melissa 8attite (Director of
Recreation & Community Programs) earlier this month. The spaces for tents, access
points, temporary fencing and location for storage were identified. The p@/king on
Worthen Road and locations for Accessible Parking spaces were also looked at. A
planning meeting with additional tOVvD staff will take place late[this month to review
the special event needs ofthe LFK4including banners/signage ODtents and any weather
related concerns.
• The Massachusetts Recreation and Park Association (MRPA) annual conference is
underway (3/9-3/24). This year's conference iIfilled with educational sessions, a
virtual vendor hall, opening/closing sessions and the awards. Each year the MRPA
recognizes professionals and agencies for their commitment to excellence. It is with
great excitement that | share some wonderful nevVs— Lexington has been named the
3021 Recipient of the Agency Award Of Facility Design for the Center Recreation Track &
Field Project. This award recognizes agencies that create and renovate facilities that
greatly enhance their community. Here isa link Lopast recipients
The
awards ceremony ioscheduled for March 24, 2O2Ifrom 12nonn — l:25pmn. |1would be
wonderful if you are able to join in the celebration. Here is a �hlkto the awards
ceremony- please lot me know if you are available to attend. | hope that as we continue
toreopen during 2O21that vvecan have acelebration together atthe Park.
Nice work everyone and thank you all for your support ofthis project. This i5a
wonderful honor and the Recreation Committee and the Town should hcvery proud!
• The first day ofsummer program registration onFebruary Z2nu was atrennendous
success. Several weeks are already sold out with wait lists.
39mxRncTrROAD,LEXINGTON,xxAo242zkoffioY
zszsMASSACHUSETTS AVENUE, LEXINGTON,w1ASSAcHUSeTTS 02420(noV)
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The and negi5[n3hMonday,on�ay, March 15 .
Programs and classes continue to be offered via zoom as well as in person, mainly
outdoors. Asthe weather continues to improve, more classes will be offered in person,
outdoors.
Volunteers:Staff&
�
The onboardingfor summer staff has begun. Interviews are underway and will continue
for the next few weeks. Volunteer applications will be accepted through May 1st.
• Currently have 16unique participants registered for Summer Inclusion with atotal of43
Inclusion /8qUe3t3
w Applied for a grant through ACA for aninclusive CIT program
w OnboardingtvvO |nC|USiOn aides for Spring pnVOrerns
• Developing aTherapeVtic Recreation Internship program
• The Pine Meadows Golf Club istentatively scheduled to open later in March for the
season, weather permitting.
• The timber stairs otthe «mtee have been replaced this month. Thank you toDPW for
this off season improvement tothe course.
• Annual tree work took p}GC8 earlier this month continuing to prioritize safety and using
the recommendations of the USGA reports that identify ways to improve play and the
course conditions.
�
Lexington Youth Lacrosse has engaged KOBU Construction for the installation of the three
scoreboards donated tothe Town atthe Lincoln Park. Installation is scheduled for some
late winter/early spring 2021.
Recreation Committee & Conservation Committee—Working Group
This working group is comprised of two Conservation Committee members, two Recreation
Committee members, one Green Corridor Committee member and staff from both the
Recreation and Conservation Departments. The group will meet twice per year, more if
necessary, to review common goals for operational and capital planning and needs. The first
Community Center:
Programming:
• CHNA15 Park Pop Up Series
o The March event includes a grab and go kit with the first scavenger hunt clue,
gold foil chocolate coins, and a #LexBeFriends bracelet. Over 100 people have
registered! Pick up your bracelet at a local Lexington business today!
V / ,iJ// �1(/,frrQG'i/ v/%/ /�i
� „
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Leat'the Leprechaun will be visltln+;the Paint Mine this
March!Lexy will leave a troll of gold scattered around the
Pa@nC panne leading to her tented i,ot roliovd the clues to /y
find your prize but dont get thrown of the trail by thet r d t e
T
tricky leprachaurd your first clue goody bag wYll be picked
up at the cornmunrey center on March 1GtA. y '4 z
Reglster:lexingtonnia.gov/recreation
,� i t,,t~ f„„///I/�r%,-//,'✓/,��//�°J�!//,�1��%iii%%i!1�/�� f�!'')�' �/ff�Ir'i/%i �rfrri///
i/, 'N %�/f''°'”�"''twill�M��qy'&�.�Yf,i�� � V`��t,"r�!�,'Ol�.71�/�yJ'.". � r� i�)'lu/v m�"�.Il�t,.t � ✓/;fly �// i
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• A second Glow in the Dark Orienteering night took place on March 12x1 with 12 families
participating
Operations & Facility:
• Two grant applications were submitted to the Dana Home Grant Foundation. Attached
is a letter of support that was included with the requests for the Community Center.
• The 2 n Annual Community Partner Forum will not be held this year. An update and
overview of the Community Center 2020 will be shared in early April.
• A survey specific to the Fitness and Cardio rooms has been released. The results will
help guide decisions as reopening the building is considered. A second survey will be
released in early April to capture input on the drop in areas and other indoor space use.
Recreation Division:
Programming:
• Indoor programming at the Fiske School gym began the week of February 22n'. There is
a total of 63 participants in programs such as Challenger Futsal Academy, F.A.S.T.
Athletics Pre-K T-Ball and Baseball/Softball Skills, and Skyhawks Beginning Golf.
• Registration for the Spring NFL FLAG Football League began on Wednesday, March 3rd
The ages 9-11 division filled within two hours and the ages 12-14 division reached
maximum capacity in a few days. Currently, there are 111 participants registered for
the program with 61 people on the waitlists.
•
Center.- ack After Dark! —Program resumed on Thursday, March 11th.
• Through its enhanced partnership with the Conservation Department,the Department will be
handling registration and collecting payment for the Community Gardens (new plots only) and
Pollinator Planting Kits this year. Registration for both of these programs will begin within the
next month.
i
• After being rescheduled two times, the Family Ice Fishing Clinic was held on Tuesday,
March 2nd. Despite cool temperatures and strong winds, the participants had a fun
time!
rr �
I
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u
Operations & Facility:
• The preseason field permit holder meeting was held on Wednesday, March 101h with 20
people in attendance. The requests from local businesses to use the parks and open
space for outdoor use will continue this year as the indoor restrictions on capacity
remain in place.
• Tennis/Pickleball memberships as well as Battle Green Tennis League memberships
went on sale on Monday, March 15th. DPW will be installing the nets and windscreens
in the coming weeks and the courts are tentatively set to open for the season on
Thursday, April 1St (weather dependent). The Department will once again be utilizing
the PlavLocal online court reservation system again this year.
• staff is actively preparing for the upcoming season at the Town Pool. The contracts for
the pre-season/post-season/on-call vendor and pool chemicals have been awarded.
Staff met with representatives from the Health Department on March 111 to preview the
upcoming summer season and a walkthrough at the Town Pool will be scheduled for
later this month. Planning for the additional staff trainings that will be required is
underway.
• The AED for the Code Blue tower by the Center Track is scheduled to be delivered and
installed on Friday, March 26th.
I,
f
Budget &Capital:
w Town Meeting will begin on Monday, March 22n,. Articles 10a, 10L� 10c, Il, and 27 will
beincluded onthe consent agenda. Article 16giSnot Onthe consent agenda. Staff
have been contacted with various questions onthe articles, including Article 27.
• FY2O3O:
o Diamond Field Renovation —work on the ADA improvements is scheduled to
resume onApril 11t (weather dependent) and will take approximately 5days to
complete.
o The Reservoir Bathhouse project continues to be reviewed and next steps
identified. The idea Ofpurchasing @ prefab building isbeing considered for the
site and the Recreation Committee i5asked tOconsider this option. The project
would mobilize in Calendar Year 2022 allowing the facility to open to svv\rnrning
during the 2O21season.
• FY2O21:
o Sutherland Playground/ADA Improvements—staff had J p[e'CDDSt[UCt|0n with
the playground designer and installer 0nThursday, March II1h. The playground
replacement is tentatively scheduled to begin on April 11t (weather dependent)
and will take approximately two weeks tocomplete. The bid opening for the
ADA upgrades will take place VDMonday, March Z9m. Pending the results, the
contractor isscheduled to mobilize in mid-April and it isanticipated that this
project will take approximately four weeks to complete. The toddler swings will
hereplaced with belt swings. Additionally, the open space beyond the swings,
before the basketball court is being looked 3tfor adding more play components
o Center Recreation Athletic Lights Project—tennis |i ht5ar8nperationai The
Pool and basketball light retrofits have been completed. The conduit for these
lights will beinstalled and these lights will beactivated b»early April, along with
site restoration.
n Valley Tennis Courts/ADA improvements—the resurfacing of the tennis courts is
tentatively scheduled tQbegin onMay Iu (pending bid results) and will take
approximately 3-4weeks tOcomplete, The ADA upgrades are scheduled tobe
completed inthe summer.
n Harrington Field Renovation/ADA Improvements—the field renovation is
scheduled tobegin inJune ZO21once the school year has ended and the ADA
upgrades are scheduled tob8completed during the summer. The Engineering
Department isapplying for agrant that may impact the timeline Ofthis project.
This grant/project isthr0UghtheResilientMys1icRiverCOU3bo,ationmndi[
funded will impact a portion of the Harrington Field to install chambers for
improved storm water management. The end result will include programmable
space on the conservation parcel, ADA pathways and connectivity and increased
outdoor recreation opportunities. Staff from DPW, DPFand Recreation have
met todiscuss the overall community benefits and there does not seem tVbe
any negative impacts ondelaying this project asgrantavvards are determined.
OS MORN
1775
0
Town of Lexington
s 4W r Recreation Committee
ARIL 19"'
I
N
Frederick DeAngelis, Chairman Tel: (781)698-4800
Lisah Rhodes, Vice Chair Fax: (781) 861-2747
Lisa O'Brien
Christian Boutwell
Francesca Pfrornnier
Recreation Committee
March 2021 Liaison Reports
-----------------------------------------------~---------~------------------
Lincoln Park Sub-Committee, Respectfully submitted by Lisa O'Brien, 3.12.2021
The sub-committee is planning to resume meetings later in March after a hiatus due to
COVID. LPSC was grateful for opportunity to hear about the Cary Library Storywalk concept
during our February meeting and looks forward to a walk-thru with various stakeholders, date
TBD.
Council On Aging, Respectfully submitted by Ellen Cameron, 3.15.2021
• Parking for Seniors is ongoing - meeting with various committees to see if we can go
forward with a plan.
• Grab and Go for St. Patrick's Day lunch has many signed up, Via Community Center and
Senior programming.
• Second dose of vaccine given to home bound seniors
• March 24th having Covid scams talk via zoom with Lexington Police,
GCC Liaison Report, Respectfully submitted by Francesca Pfrommer
The GCC is coming upon the 10th anniversary of their inception. Their original goal was to
create 40 miles of interconnected trails in and around Lexington. This past Spring/Summer with
the addition of routes L and M to the ACROSS Lexington Trails they met this goal, 7 years after
the first trail (A) was established. This success has stoked their resolve to continue to pursue
opportunities to connect Lexington neighborhoods through a trail system.
Current projects include: Jefferson Drive Trail, Landlocked Forest connector, Concord Ave
conservation property, and a wayfincling sign system.
GCC is interested in continuing to promote the trail system. One exploratory item is researching
AllTrails, Gaia Maps and other apps to learn what might be a good way to create a digital
resource for recreation. Any information/knowledge is welcome!
1625 NIASSACIMS11"I'TS AVENUE,-H-AINGTON,NIASSACHUSEITTS 02420
School Committee, Respectfully submitted by Eileen Jay
LPS is working on plans for K-5 elementary school students to return tnful|'tirne, in-person
learning OnApril 5, and for Grade 5'8 middle school students to return to full-time, in-person
learning onApril 2B.
On March 5, the MA Department ofElementary and Secondary Education /DE5E\ was given the
authority to require school districts to return to full-time, in-person classes in order tosatisfy
time-on-learning requirements. The dates for full return were set by DESE Afull return to
school date for high Schools has not yet been determined.
w On April 5, Grade K-5students will return tofuU-tirne, in-person learning. There will no
longer be a hybrid option. A Remote Learning Academy (RLA) option will be offered for
students who choose toremain inremote learning for the remainder nfthe school year.
o School day M-TH starts at9:O0amn. (with arrival from 8:45-9:00 a.m.) and ends
at2:3Op.rn.
o Friday half-day dismissal is at I2:30 p.m.
• On April 20i Grade 6-8 students will return to full-time, 1n-person learning. There will
no longer be hybrid op1ion. A Remote Learning Academy /RLA\ option will be offered
for students who choose toremain inremote learning for the remainder ofthe school
year.
o School dayK4-TH starts et #:ODa.nn. and ends at 1:40 p.m.
o Friday half-day dismissal is at II:30 p.m.
p Planning is underway for a full return to the high school should DESE Set G date for full-
time, in-person inthis school year.
LPSvvil| continue toemploy mitigation strategies, including mandatory mask-wearing and hand-
washing, PPE, hygiene practices, ventilation and air quality, cleaning protocols, COV|D-19
pooled testing program, contact tracing, and use of outdoor spaces when possible. The full
return plans may require relaxing the 6-foot social distancing in classrooms in some schools.
However, 6-footdistancing will bemaintained when students are unmasked during lunch and
eating times. All educators and school staff are now eligible to receive COVID-19 vaccines.
2
-
1775
� m��� of P�
Lexington
Recreation Committee
AP It I
Frederick DeAngelis, Cboiunuo In : (78l)69D'48O0
LiambRhodes,Vice Chair Fax: (78l) X61-2747
Lisa O'Brien
Ruixi (Ray)Yuan
Fraum:ooayfrommnr
Recreation Committee
March 2O21Liaison Reports
_-~-~~~~~~~~~~~~~~~~~~_~~~~-~~°-_-~-~~~~—~"°~~~~~~_~~_~~--~-~~=~~~~~~~~~~~~~~-
Lincoln Park Sub-Committee, Respectfully submitted by Lisa O'Brien, 3.12.2021
The sub-committee is planning to resume meetings later in March after a hiatus due to
CDVID. LPSC was grateful for opportunity to hear about the Cary Library Storywalk concept
during our February meeting and looks forward to a walk-thru with various stakeholders, date
TBD.
Council On Aging, Respectfully submitted bv Ellen Cameron, 3.15.2021
w Parking for Seniors is ongoing- meeting with various committees to see if we can go
forward with a plan.
• Grab and GOfor St. Patrick's Day lunch has many signed up. Via Community Center and
Senior programming.
• Second dose Ofvaccine given tVhome bound seniors
w
March 24th having CoVid scams talk via zoom with Lexington Police.
GCC Liaison Report, Respectfully submitted by Francesca Pfrommer
The GCC is coming upon the 10th anniversary of their inception. Their original goal was tV
create 40 miles of interconnected trails in and around Lexington. This past Spring/Summer with
the addition' of routes Land K4 to the ACROSS Lexington Trails they meti'his goal, 7 years after
the first trail /A\ \mas established. This success has stoked their resolve tVcontinue tnpursue
opportunities to connect Lexington neighborhoods through a trail system.
Currentprojertsinc|ude:]effe(son_DriveTrai|, Land|ookedForestoonnectnr, ConcordAve
'
conservation property, and 8vv@v0ndingsign system,
GCC is interested in continuing to pnmnoOte the trail systenl. One exploratory it8rn is researching
AllTrni|o, Ga|aMaps and other apps tolearn what might be a good way tocreate adigital
resource for recreation. Any inform at|on/knowl edge iswelcome!
School Committee, Respectfully submitted by Eileen Jav
[P5isworking on plans for K-5 elementary school students to return to full-time, in-person
learning on Aod| 5, and for Grade 5'8 middle school students to return to full-time, in-person
learning onApril 28.
On March 5,the MA Department of Elementary and Secondary Education (DESE)vvas given the
authority to require school districts to return to full-time, in-person classes in order tosatisfy
time-on-learning requirements.The dotes for full return were set by DESE. A fw|| return to
school date for high schools hGs not yet been determined.
° On April 5,Grade H-5 students will return to full-time, in-person learning. There will no
longer be a hybrid option. A Remote Learning Academy(RLA) opdon will be offered for
students who choose to remain in remote learning for the remainder of the school year.
o School day K4-TH starts at 9:00a.nn. (with arrival from 8:45-9:00 a.m.) and ends
at 2:30 pm.
o Friday half-day dismissal iSGt12:3Op.rn.
• On April 28, Grade 648 students will return tmfuU-timme, /n-person learning.There will
no longer be a hybrid option.A Remote Learning Academy (RLA) option will be offered
for students who choose toremain iDremote learning for the remainder ofthe school
year.
n School day K4-THstarts at 8:80a.m. and ends at 1:40 p.m.
n Friday hm|f-daydismissal is at 11:30 p.m.
* Planning is underway for a full return to the high school should DESE set a date for full-
time, in-person inthis school year.
LPS will continue to employ mitigation strategies, including mandatory Mask-wearing and hand-
washing, PPE, hygiene practices, ventilation and air quality, cleaning protocols, COVID-19
pooled testing program, contact tracing, and use n[outdoor 3pace.swhen possible.The full
return plans may require relaxing the 6-foo1 socia} distancing in classrooms in some schools.
However, G-fontdistancing will bemaintained when students are unmasked during lunch and
eating times. All educators and school staff arenovveligible toreceive COV|D-19vaccines.
ToLEXINGTON'S BENCH PROGRAM
Attention: SELECT BOARD'S OFFICE
I625 Massachusetts Avenue, Lexington , Mass. 02420
0rEmail :
Wg ( IVIGLGolf League ) are submitting 8request tothe Lexington Bench Program associated
with Lexington's Pine Meadows Golf Club. We have reviewed our request with William Harrison and
John Allen who manage the Golf Course and their office sent the official form Sovvocould make our
request. The bench style / material will beselected by the Golf Course and Select Board Office
management.
The Friday night Golf League has been associated with Pine Meadows Golf Club for over 50 years
and started with residences from Lexington and Arlington. We would like to sponsor and dedicate
bench in honor of a member who passed away last year after over 25 years as a member of the Friday
night MGL Golf League.
We understand that the Select Board's Office will work with the golf course management team
toselect and approve anappropriate bench and location. VVehave noticed that abench was removed
beside the third Tee box and would very much appreciate if this would location would be approved, but
of course we are open to whatever location is deemed most appropriate by the Select Board and golf
course management team.
Please let usknow ifyou need any additional information. VVelook forward hohearing back
about your decision and moving forward with the procurement process.
We would like to have the following information on the Plaque:
An Memory of
Carl "Pinky" Fong
25 Years of Dedicated Service to the Lexington MGL League
We have attached an EXAMPLE Photo of a Plaque on a bench that is presentl
located on the golf course (below).
Additional information : email Address
MGL Officers John Melly President JohnMelly5U@8nnaiicorn
Tom Gannon Vice-President tono'0aDDnO@cnmmcast.net
Brendan Sullivan Treasurer brendansu|livon@grnail.conm
Graham Celine League Organizer grah@nnce|ine@Anmai|.conl
Joseph Murphy Communication Manager 'rnurphy40@nne.conn
Other Sponsors and MGL Members and Donors Professions:
Richard Abe Lexington, MA Harvard Professor
Jue| VVerriCk Lexington, MA Real Estate Developer
Graham Celine Woburn, MA Marketing Director
Bob Hill Lincoln, MA Plumbing Contractor
LEXINGTON'S BENCH PROGRAM
For the record, we would like to document information about the person(s)named on the plaques
of benches located in Lexington. We would thus appreciate your filling out this form.
Date: Feburary 1,2021
Bench Dedicated to: CARL"PINKY"FONG
Date of Birth (and Death): Birth:4/10/1938 Death: 9/512020
Placed lived: ARLINGTON, MASS.
Person(s)or group requesting bench: MGL GOLF LEAGUE(SEE ATTACHED LETTER/PHOTOS)
Contact Information: John Melly;Tom Gannon;Joel Warrick; Richard Abe(See attached Letter)
Relationship of donor(s)to person(s)being honored: League Members and Life Long Friends
Donor(s)'s profession or role in the community, if appropriate: See Attached Letter(Donors/Sponsors)
Plaque Information: In Memory See Attached Letter&Example Photos
CAR "PINKY"FONG
25 Years of Dedicated Service to the Lexington MGL Golf League
Bench Location: PINE MEADOWS GOLF CLUB 255 CEDAR STREET LEXINGTON
............
Additional Information: We have attached a letter with additional information which includes Contact
Information; Donors and Sponsors Lague Officers and email addreses
,.ro be filled out by the Selectmen's Office:
Cost of Bench:
Bench ID Number:
Bench Type:
Bench Location apprEed. Date :
Bench Installed:
Bench Repaired/Replaced:
Map Location:
Please send the completed form to the Select Board's Office, 1625 Massachusetts
Avenue, Lexington, MA 02420 or e-mail to seleetboarcl((�,lexingtotiliia.gov.
`�L~= LEXINGTON EXINGTON
111 G ! S C y 0 0 �
�
Nanni Martin
(781)861-232n. ext. 69g02
Djrec&mrofA1h/etics nmard
March 9, 2O2O
Lexington Recreation Committee
39K4eneULRoad
Lexington, k8AO24JO
Dear Melissa and Recreation Committee:
With the high school K4|AA Fall || interscholastic season in full swing, it is in the best interest of our
stud ent-ath|etey and coaches to request n vote of reconsideration for snow removal from Lincoln |
effective March 18, 2O21thruApril 25, 2UI1onanasneeded basis.
As we successfully transition from the Fall and Winter interscholastic seasons to the Fall || and Spring
seasons, warmer weather and declining infection numbers, the future of interscholastic athletics
remains filled with hope and poSitivity. Over the past twelve months we have been continuously
reminded of the physical and socioi-emotiuna| benefits of athletic participation, It is undoubtedly an
invaluable accompaniment to all that our young students are .facing during this unprecedented
pandemic. We are appreciative of all of the support that we have garnered from our community during
this difficult time.
In an attempt to deal with the health and safety challenges and realities of the pandemicwhi|e still
trying to ba|once opportunbi�s for as many siuden�ath|etes as possible, the Massachusetts
|nterschu|astic Athletic Association (M|AA) added a 4th inteo�ho|ast|c season to the 2020'2021
academic year. Currently, the Lexington Public Schools, in conjunction with the Middlesex League, is
offering the sports of Football, Fall Cheerleading, Gids Volleyball, & Gids Swimming, Boys & Gids
"Indoor" Track,These programs currently include 9 teams for the Fall 11 season at LHS, and participation
'
opportunities for approximately 350Lexington High School stud ent-ath|etes.
A huge,part of our athletic programming in the Lexington Public Schools is contingent on access to
facilities. For the Fall || season and Spring season we have requested use of the Center Track Complex
(turf and track) and the Turf fields at Lincoln Park for Football and Ultimate Frisbee. The weather has
presented significant challenges for us relative to practices and 'games, but our hope isthat with the
balance of the winter weather behind us,we can Move toward the consistent scheduling of practices in
Lexington for the duration of the Fall 11 season beginning on Monday 3/22. We have had to schedule
late indoor practices and even practices in other towns to accommodate our Fall 11 teams due tnthe
continued cold weather conditions and snow cover on all fields in Lexington. In the hVpe of moving
away from late evening practice times and practices in other towns, | am re-submitting a request for
allowing snow removal on Lincoln | at Lincoln Park in Lexington onanasneeded basis. Asnoted in our
December request, all costs for snow removal during the Fall U season would be paid for by the
Lexington Public Schools. if snow removal is allowed and approved by the Lexington Recreation
Committee and is needed at any point, LPSwould work |nconjunction with the Lexington Recreation
Department and the Lexington Department ufPublic Works tp find asuitable snow removal vendor
with a contract that meets the specifications ofthe Town of Lexington regarding removal and damage
liability.
|nadherence with the EEA orthe K4|AArelative tothe Fall || season, vveare offering varsity and junior
varsity football, with both teams practicing an average of days a week and one game per week nn
Saturdays or Mondays. For the Fall 11 season all football games have been scheduled as away games due
to the natural grass football playing surface in Lexington and the difficulty of playing on natural grass at
this time ofyear.
We have been able to manage our programming without the approval of snow removal from fields in
Lexington year to date. If additional snow falls in the days or month ahead, we are requesting
permission to work with the OPVV and Recreation Department on a plan for snow removal smthat our
Fall ||teams may continue tnpractice and play without impact,
As always, should you have any further questions or concerns, please don't hesitate to reach out. We
look forward to our continued partnership with the Lexington Recreation Department and continuing
to bring as many healthy and positive opportunities tothe student-athletes of Lexington.
Thank you and stay well.
Tl°oW
Naomi,Martin
Director ofAthletics
Lexington Public Schools
CCJuUeHackett,Superintendent ofSchools, Lexington Public Schools
David Coelho, Director nfFinance, Lexington Public Schools
Lexington
WE-FWTfom&co—UNI Ty
Town of Lexington
Recreation and Community
Melissa Buttbe'CPRP Tel: 781-698-4*00
Director ofRecreation and CommouityPrograms Fax:781-861-2747
Path to ����K������
Restoration of Services _ 2021
|ydTR0KJUCT|OW
Asthe impacts o[the 2D2Op8ndern|ccontinue,the Recreation and Community Programs Department has
pivoted to remain relevant and essential to the community, Although many services, programs and facilities
remain dosed to the public due to the CQvid-19 pandernic and resulting State of Emergency declared by
Governor Charlie Baker. The closures of 2020 included the cancellation of the entire spring session of indoor
and outdoor programs,services and facilities. Discontinuing access tohealth and wellness, organized and
drop-in activities, athletic leagues inaddition 1Vpublic use of playgrounds,tennis and basketball courts and
fields has significantly impacted the community. The spring season typically includes preparations for summer
including thousands of registrations, onboarding hundreds of staff and volunteers in addition to the traditional
seasonal opening ofthe Town Pool. Virtual services continue and the Pine k8eadnvv3 Golf Club has reopened
with reduced services,following safety
The Recreation and Community Programs Department has operated as on Enterprise Fund since
1991. Programs are self-supported by setting user fees ko cover all expenses. The Director nfRecreation and
Community Programs,through the Recreation Committee, sets fees with the approval ufthe Select Board.
The Recreation and Community Programs Department operating budget supports staff that manages and
delivers recreation programs, services and facilities along with the supplies needed to operate and deliver
services. Surplus revenues generated through the Enterprise helps fund Capital Improvement Projects and
financially supports the professional staff to administer the department in addition to the In Direct C0StS
associated with support from Town Services such as those provided directly by the Department of Public
Works and various town departmnents.
The cancellations of programs, Services and facility closures has devastated the Recreation Enterprise Fund.
The loss of this revenue stream is forecasted to total over$1M. The Retained Earnings balance Ofthe
Enterprise Fund is approximately$670K and will be completely absorbed by this revenue loss and will likely
require support from the Tax Levy for FY20. Thoughtful, creative and fiscally sound decisions will be necessary
for building G financial recovery plan for FY21 and beyond for financial viobi|i1y.
Staff have developed, created and implemented programs, services and facilities throughout the p8Ddmnnin
which have adhered tothe guidelines, responded to the Deeds of the community and continues to strive for
financial sustainability. As services resume, a phased approach has been adopted where the health, safety
and well-being ofour staff,volunteers and patrons guides ustowards full restoration w[services. AO0easured
approach and adhering tOthe i6necessary toensure forward progress and toprevent further
closures,
39m^nncrTROAD,LEXINGTON,mAO2421
Services will continue beaddressed holistically aswell as site/service specific based nOthe local decisions and
ability tomeet guidelines received from the CDC, NRPA, Public Health leaders and local authorities. It is
important to note that the Town of Lexington is developing phases for Reopening Lexington, which may not
mirror that ofother cities and towns.
The core services will be addressed bycategories including Golf, Programs/Camps/Clinics, Aquatics, Parks,
Athletics and the Community Center, each of which will have an individual plan towards the restoration of
services.
This document has evolved over the past year and will continue to as information changes and as the town
resumes staff capacity and the estimated dates and phases may change atany time. The Service Categories
and Definition of Terms along with links to the guidelines can be found at the end of this document.
Path to RECovery 2021
Phase A: March 2Q21—Staffing at 50%inperson, 50V6remote
• Closed tothe public
u Community Center—limited outdoor activity and curbside services are allowed
o Town Pool
o Public Res1roomos, Water Fountains, Grills
• Open 10the public—following guidelines
o Pine Meadows Golf Club—weather permitting
o Capital projects
n Virtual services
o Parks and Trails' Open dawn tVdusk
o Programs/Camps/Clinics
• Playgrounds
o Skatepark
o Athletic Fields—(Fall || exemption permit only)
o Ath|etios—|ndividual Sports&Activities- Contact
o Ath|etics—Tearn Sports& Activities: Contact
o Athletics—Team Sports &Activities—Non-Contact
o Athletics—individual Sports &AcUvities—Non-Cmntact
n GagaPit—CenterQeCreationComnp|ex
Phase B: April 2021toMid-June *(approximately 3xveeks after previous phase)
• Closed to the public
o CornnounityCenter-|imnitedoutdooraciiv}tyend curbside services are allowed
u Town Pool—preseason planning for 2O21opening underway
w Water Fountains, Grills,Special Events, including picnic rentals or special use permitting
• (JpentothepubUr—follovv)ng guidelines
o Pine Meadows Golf Course
o Capital projects
n Virtual services
o Playgrounds
o Skatepark
o Community Park Restnoonms (Lincoln and Center)
o Parks andTrai|s-Opendavvntodusk
m Use ofathletic lighting isallowed
o Athletic Fields—(Fall Uexemption permit only)
u Athletics— Individual Sports @\Activities- Contact
o Athle1ics—Tcano Sports& Activities: Contact
o Athletics—Team Sports&Activities— Non-Contact
o Athletics—|nd|vidua( Sports & ActiVities—Noo-[ontact
o GagaPit—CenterRec[oatinnConnpiex
o Programs/Camps/Clinics
Phase C:TBD Mid-June±omid-August* (approximately 3 weeks after previous phase)
m Closed tothe public
o Community Center—limited outdoor activity and curbside services are allowed
n Water Fountains, Grills,Special Events, including picnic rentals orspecial use permitting
• Open t0the public—following guidelines
V Town Pool (possibly Reservoir)
o Pine Meadows Golf Club
m Capital projects
o Virtual services
o Playgrounds
o Skatepark
o GagaPit—CenterRecreat|nnConop|ex
o Parks andTrai|s - Opendavvntodusk
0 Use mfathletic lighting|sallowed
o Athletics—Individual Sports &Ac±ivities- Contact
w AtNetics—|ndividual Spurts &Activities- Non-contact
o Athletics—Team Sports &Activities: Contact
o Athletics—Team Sports&Activities—Non-Contact
o Athletic Fields
o Programs/Camps/Clinics
Phase D: TBD
*dates and timing Ofthe phases will bebased upon the action ofthe Commonwealth and orthe appropriate
authorities
LexRec— Definitions of Terms
Aquatics—svvinnnning activities provided at the Town Pool (Old Reservoir closed for construction)
Athletic Fields—playing areas that are designed in order for specific sports to be played such asbaseball,
softball, lacrosse, field hockey, track&field, soccer using natural grass or synthetic surfacing.
Athletics—activities as defined in the guidelines for Urban Recreation and Youth Programming activities
during the duration ofGovernor Baker's Phase | plan
• Athletics—Individual Sports 0^Activities—Contact—Sports/Activities that require more than 1
individual and require physical contact to compete. Examples: Wrestling, Mixed Martial Arts, l-I sport
specific skill drills /S0CCer, basketball, etc)
w Ath|etics—Indivldua| Sports&Activities- Non-oontact-activitiesthat require less than 10 people to
participate, but do not require individuals to be closer than 6 feet together to be able to engage in the
activity or sport. Examples: Tennis (singles), Go|f, running, Pick|eball (singles), Skateboarding, Kite
Flying, Fishing,Yoga, Tai Chi, Meditation, Low Impact Fitness Courses, Self-guided Fitness courses,
hiking, walking, solo b|njinQ,trail running.
• Athlst|cs—TeanmSoorts&Activities: Contact—Traditional team sports that require multiple
individuals and close proximity aspart Ofthe competition. Examples: Soccer, basketball,football,
baseball, softball, hockey, lacrosse, rugby, field hockey
• Ath|etics—TearnSpoyks&Activities—Nmm-Contac±-Sports and activities that require multiple
individuals to be in close proximity to participate, even though they may not be competing against
each other. Example: Baseball, softball,team biking, swimming, handball, volleyball
Golf—9hole municipal golf course open 7days aweek.
Guideline-a directive, limitation and or restriction received from the Massachusetts Reopening Task Force,
regarding aspecific service,facility orexperience.
Capital projects-fisca| FY2OandFY21fundodcapiia| innpnovennentothatmoaybeactixeorbeozmneucbve
during the phases.
Community Center- multi generational facility that provides indoor and outdoor space to participate in formal
and informal enrichment opportunities.
Hard Court Surfaces—playing areas that are designed in order for specific sports to be played, such as tennis,
pick|eba||, basketball,track and skate park.
Parks- a parcel of open space on public land that may include active and or passive opportunities for individual
or group activities; typically compromised a variety of amenities including playgrounds, athletic fields, public
restr0orns,trails,track, etc
Permit—preapproved permission and access for use of a specific location for a predetermined amount of time
for Gspecific use. Can befor one time use ormulti use atmulti locations and times
Phase- a period of time with no set start or end date with defined guidelines that may or may not be
permitted based onnational, regional orlocal authority.
Playgrounds- a permanent structure within a park that is comprised of climbing apparatus, slides and or
swings designed for children ages 5-12years olds
Programs/Camps/Clinics- organized activities that require preregistration and staff support
Trails-formal or informal vvalkxv@yS creating connectivity within a park oFpark system
Virtual programs—organized activities and resources that can take place via the internet
LexRec - Service Categories Recommendations
I\ Golf—Currently open and will continue tofollow guidelines throughout phases and 2O21 season.
2) Aquatics—recommendation to open the pool to the public for the 2021 season.
3\ Programs/Camps/Clinics—recommendation to offer a limited number of programs. This will b8
determined based on licensing capacity with the Board of Health, access to adequate space at the
schools and Community Center and financial resources to fund the programs.
4\ Parks—recommendation for parks to remain open with limited access; implement the phases
following appropriate guidelines and ability tVcomply.
5\ Athletics-~recommendation for organized use to bepermitted with organizations ability tofollow the
guidelines through the phases and 2Q21season. This includes (individual Sports&Activities—Contact;
Individual Sports&Activities—Non-Contact;Team Sports&Activities: Contact; Team Sports&
ActiV}ties—Non-ContaCt
G) Community Center—implement the phases following appropriate guidelines and ability tVcomply. A
separate reopening plan |s being developed in collaboration with the Human Services Department and
the Library,
Resources
• Massachusetts Reopening Task Force—Four Phase Approach
• Outdoor Recreation Task Force Guidelines
• Executive Office ofEnergy and Environmental Affairs
• National Recreation and Park Association
° Field Guide for Camps on Implementation V{CDC Guidance
Draft 3.17.2O2I
RE'C:R ATION&COMMUNITY
`own of Lexington
Recreation and Community Programs
Melissa Battite,CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
I
Recreation Committee
2020 Community Needs Assessment Working Groups
March 2021 Updates
-------------------------------------------------------------------------------------------------
Community Needs Assessment 2020
The Recreation Committee is reviewing the Key Findings and Recommendations of the 2020
Community Needs Assessment through the development of three working groups;
Facilities/Infrastructure; Programming/Level of Service and Financial. The staff will meet with
committee members to work towards recommendations and implementation in 2021 and
beyond. A Maintenance Working Group will compromise of staff from both the Recreation and
Public Works Department,
The Facilities/Infrastructure Working Group is led by Peter Coleman, Asst. Director of
Recreation with Committee participation from Christian Boutwell and Lisah Rhodes.
The group has not met since the last Recreation Committee meeting and the next Facilities
working group meeting is scheduled for Tuesday,April 6th at 3:30pm.
The Program/Level of Service Working Group.is led by Christine Dean, Community Center
Director with Committee participation from Lisa O'Brien and Youth & Family Coordinator,
Thomas Romano, and Kate DeAngelis, Therapeutic Recreation Specialist.
The group met on February 25 to begin plugging the existing program inventory into the
McMillan Matrix. We identified a few areas where we should invest and divest. Tom met with
the Teen Librarian at Cary Library to discuss the Advisory Board that was created a couple of
years ago. We are continuing to build our list of potential partners and collecting input for
programming through the Teen Therapeutic Recreation Survey and the proposed web form.
The Financial Working Group is led by Katharine Labrecque, Management Fellow with
participation from Melissa Battite, Director of Recreation & Community Programs and
Committee participation from Rick DeAngelis and Francesca Pfrommer.
www.lexin at,tanrna.Rovhecreation
reccieptelexin�tonrna. ov
39 MARRETT ROAD,LEXINGTON,MA 02421(office)
1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420(moil)
The working group met once aincethe last Recreation Committee. Melissa and Kat continue to
explore and information gathering relative tOFoundations. The group |sscheduled tomeet
again in late March,
The Maintenance Working Group iSled byMelissa Batt)te, Director ofRecreation Q'
Community Programs and participation from Dove Pin5onneau|t Director ofPublic Works,
Peter Coleman,Asst. Director of Recreation, Hayato Tsurumaki, Recreation Supervisor,
Christine Dean, Community Center Director, Chris FUadoro, Parks Superintendent and Marc
Valenti, DPW Manager AfOperations.
The kick off meeting took place inlate February. The recommendations and next steps are
being reviewed to determine short term and long term plans for implementation as well as
budgetary impacts.
~ Lexington
LexinTCon
RIC REATION&COMMUNITY
J��
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8�ecreatinmmmd ��ommmoo�wProgrums
��uUeuI�utd�, C�Ry Tel: 781-698'4800
Director ofRecreation and Community Programs Fax: 781-861-2747
Recreation & Community Programs
March 2D21Report
------------------------------------------------------------------------------
News & Updates:
• The Lexington Farmers' Market /LFK4\ plans continue for the 2021 season. As|te visit of
the Worthen Road practice field was held with Lra|ic VVi|cott-Hmnric /LFK4 Board
President), Dave Pinnonneau|t(Director ofDPW) and Melissa Batti1e (Director of
Recreation & Community Programs) earlier this month. The spaces for tents, access
points, temporary fencing and location for storage were identified. The parking on
Worthen Road and locations for Accessible Parking spaces were also looked at. A
planning meeting with additional town staff will take place later this month to review
the special event needs of the LFM including banners/signage on tents and any weather
related concerns.
° The Massachusetts Recreation and Park Association (K8RP/\) annual conference is
underway /3/9-3/24>. This year's conference isfilled with educational sessions, a
virtual vendor hall, opening/closing sessions and the awards. Each year the K4RPA
recognizes professionals and agencies for their commitment to excellence. It is with
great excitement that I share some wonderful news—Lexington has been named the
2021 Recipient of the Agency Award of Facility Design for the Center Recreation Track&
Field Project. This award recognizes agencies that create and renovate facilities that
greatly enhance their community. Here iaolink iopast recipients
The
awards ceremony isscheduled for March 24, 2021 from 12noon- 1:15pnn. It would be
wonderful if you are able to join inthe celebration. Here is Link tnthe awards
cerennony- please let me know if you are available to attend. | hope that as we continue
toreopen during 2O21that vvecan have acelebration together ntthe Park.
Nice work everyone and thank you all for your support of this project. This is a
wonderful honor and the Recreation Committee and the Town should be very proud!
• The first day of summer program registration on February 22nd was n tremendous
success. Several weeks are already sold out with wait lists.
s9MAnncrrROAD,LEXINGTON,mxoz*z1(office)
1azsMASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS ozmo(noif)
* The Spring 2021 Brochure is live and registrationopened Monday, March 15m.
Programs and classes continue to be offered via zoom as well as in person, mainly
outdoors. As the weather continues to improve, more classes will be offered in person,
outdoors.
Volunteers:Staff&
*
The onboardhnAfor summer staff has begun. Interviews are underway and will continue
for the next few weeks. Volunteer applications will be accepted through May 11t.
• Currently have 16 unique participants registered for Summer Inclusion with a total of 43
Inclusion requests
• Applied for egrant through ACA for gninclusive CIT program
• OnbVardinQ\m/o Inclusion aides for Spring programs
~ Developing aTherapeutic Recreation Internship program
• The Pine Meadows Golf Club is tentatively scheduled to open later in March for the
season, weather permitting.
• The timber stairs aLthe 4th tee have been replaced this month. Thank you toDPW for
this off season improvement tothe course.
• Annual tree work took place earlier this month continuing to prioritize safety and using
the recommendations of the USGA reports that identify ways to improve play and the
course conditions.
�
Lexington Youth Lacrosse has engaged KOBO Construction for tile installation of the three
scoreboards donated tothe Town atthe Lincoln Park. Installation iescheduled for some
late winter/early spring 2O21.
Recreation Committee &Conservation Committee—Working Groul?
This working group is comprised of two Conservation Committee members, two Recreation
Committee members, one Green Corridor Committee member and staff from both the
Recreation and Conservation Departments. The group will meet twice per year, more |f
necessary, to review common goals for operational and capital planning and needs. The first
meeting was held in early Murch and will regroup in late surnmne//eor|yfa||.
i
Community Center:
Programming:
• CHNA15 Park Pop Up Series
o The March event includes a grab and go kit with the first scavenger hunt clue,
gold foil chocolate coins, and a #LexBeFriends bracelet. Over 100 people have
registered! Pick up your bracelet at a local Lexington business toda
r',z'r:a``f�✓'d?C�hl �!A�'�f:?N."�,'Jl�,•t�lY4�Rw>r'Y"i.Yl?.��iSl c�4�J(9 @.t�E°� l';Kr7�`h��l
fo ftexfn�gk4nl _. _
Lexy the Leprechaun will be visiting the Paint Mine this
March!Lexy will leave a trail of gold scattered around the ,
paint none leading to her famed pot.Follow the clues to 1. } ' --•--7
find your prize but don't get thrown of the trail by the �, k r` •` ..^ t
tricky leprechaun!your first clue goody bag will be picked
up at the community center on March 761h.
Register:lexingbonma..gov/recreation
lie
sfl€ull�r� hanii�F1`(P
kLCR9CYRICNUS URACEt ITS CAN GE FRU01)AT T7{E POT of GOLD POP UP AND
w
HIDDEN AROUND 7OVf;t,
• A second Glow in the Dark Orienteering night took place on March 12th with 12 families
participating
Operations & Facility:
• Two grant applications were submitted to the Dana Horne Grant Foundation. Attached
is a letter of support that was included with the requests for the Community Center.
• The 2nd Annual Community Partner Forum will not be held this year. An update and
overview of the Community Center 2020 will be shared in early April.
• A survey specific to the Fitness and Cardio rooms has been released. The results will
help guide decisions as reopening the building is considered. A second survey will be
released in early April to capture input on the drop in areas and other indoor space use.
Recreation Division:
Programming:
• Indoor programming at the Fiske School gym began the week of February 22nd,There is
a total of 63 participants in programs such as Challenger Futsal Academy, F.A.S.T.
Athletics Pre-K T-Ball and Baseball/Softball Skills, and Skyhawks Beginning Golf.
• Registration for the Spring NFL FLAG Football League began on Wednesday, March 3rd
The ages 9-11 division filled within two hours and the ages 12-14 division reached
maximum capacity in a few days. Currently, there are 111 participants registered for
the program with 61 people on the waitlists.
• Center Track After Dark!—Program resumed on Thursday, March 11th.
• Through its enhanced partnership with the Conservation Department,the Department will be
handling registration and collecting payment for the Community Gardens(new plots only) and
Pollinator Planting Kits this year. Registration for both of these programs will begin within the
next month.
f
• After being rescheduled two times, the Family Ice Fishing Clinic was held on Tuesday,
March 2"'d. Despite cool temperatures and strong winds,the participants had a fun
time!
TIT F"IA ?
1
Operations Facility:
* The preseason field permit holder meeting was held on Wednesday, March 101"with 20
people in attendance. The requests from local businesses to use the parks and open
space for outdoor use will continue this year as the indoor restrictions on capacity
remain in place.
+ Tennis/Pickleball memberships as well as Battle Green Tennis League memberships
went on sale on Monday, March 151h. DPW will be installing the nets and windscreens
in the coming weeks and the courts are tentatively set to open for the season on
Thursday, April 1St (weather dependent). The Department will once again be utilizing
the PlayLocal online court reservation system again this year.
• Staff is actively preparing for the upcoming season at the Town Pool. The contracts for
the pre-season/post-season/on-call vendor and pool chemicals have been awarded.
Staff met with representatives from the Health Department on March 1St to preview the
upcoming summer season and a walkthrough at the Town Pool will be scheduled for
later this month. Planning for the additional staff trainings that will be required is
underway.
The AED for the Code Blue tower by the Center Track is scheduled to be delivered and
installed on Friday, March 26th
I
j
1
Budget & Capital:
• Town Meeting will begin on Monday, March 22nd. Articles 10alOb. 10c, 12, and 27 will
beincluded onthe consent agenda. Article l6eisnot onthe consent agenda. Staff
have been contacted with various questions on the articles, including Article 27.
• FY2O2O:
o Diamond Field Renovation—work on the ADA improvements is scheduled to
resume onApril 1m (weather dependent) and will take approximately 5days tn
complete.
o The Reservoir Bathhouse project cnntinuestobcrevievvedandnextsteps
identified. The idea ofpurchasing aprefab building iobeing considered for the
site and the Recreation Committee isasked toconsider this option. The project
would mobilize in Calendar Year 2022 allowing the facility to open to swimming
during the 2O21season.
• FY2OZ1:
o Sutherland Playground/ADA Improvements—staff had a pre-construction with
the playground designer and installer onThursday, March 11m. The playground
replacement is tentatively scheduled to begin on April 111 (weather dependent)
and will take approximately two weeks to complete. The hid opening for the
ADA upgrades will take place onMonday, March 29m. Pending the results, the
contractor is scheduled to mobilize in mid-April and it is anticipated that this
project will take approximately four weeks to complete. The toddler swings will
bereplaced with belt swings. Additionally,the open space beyond the swings,
before the basketball court is being looked at for adding more play components
for ages 5and older. This information should beavailable inthe coming weeks.
o Center Recreation Athletic Lights Project—tenn/s |ightsareVp2nationa|. The
Pool and basketball light retrofits have been completed. The conduit for these
lights will be installed and these lights will be activated by early April, along with
site restoration.
o Valley Tennis Courts/ADA Improvements—the resurfacing of the tennis Courts is
tentatively scheduled to begin onMay I1t (pending bid results) and will take
approximately 3-4weeks tocomplete. The ADA upgrades are scheduled tobe
completed |nthe summer.
o Harrington Field Renovation/ADA Improvements—the field renovation is
scheduled tobegin inJune 2O21once the school year has ended and the ADA
upgrades are scheduled tohccompleted during the summer, The Engineering
Department isapplying for agrant that may impact the timeline wfthis project.
This grant/project iSthrou8htheResi|ientK4ysbcRixerCoUaborationendif
funded will impact aportion ofthe Harrington Field toinstall chambers for
improved storm water management. The end result will include programmable
space onthe conservation parcel, ADA pathways and connectivity and increased
outdoor recreation opportunities. Staff from DPW, DPFand Recreation have
met to discuss the overall community benefits and there does not seem to be
any negative impacts ondelaying this project as grant awards are determined.
0S M W
6 Town qf Lexington
Recreation Committee
APRIL19'
I Gt
Frederick DeAngelis, Chairman Tel: (781)698-4800
Lisah Rhodes,Vice Chair Fax: (781) 861-2747
Lisa O'Brien
Christian Boutwell
Francesca Pfrommer
February 26, 2021
Dear Dana Home Foundation:
As Chair of the Lexington Recreation Committee, I offer my Rill support for the Recreation and Community
Programs' proposal to continue the"Forever Fit"Senior Fitness Program. The Department is also seeking
funding for an outdoor gym located at the Community Center.
Forever Fit is designed to identify unmet wellness and fitness needs for Lexington residents ages 60 and older.
Six years after its inception,the program continues to attract new participants who may have limitations that
prevent them from taking part in other fitness offerings. This program includes individualized assessments, 1:1
personal training sessions,and small group cardio training in an inclusive and supportive environment. The
Recreation Committee supports early identification of health issues that face our aging population and is
committed to ensuring positive routines and outcomes for Lexington's growing number of seniors.
In addition to Forever Fit,the Recreation Committee is excited to propose a new initiative this year: all inclusive
and multifunctional outdoor fitness facility. Ina year when the COVID-19 pandemic has forced quarantining
and increased isolation, it has become even more critical that we provide healthy and safe access to fitness
opportunities for our community. As was identified in the 2020 Community Needs Assessment,the community
has a strong desire for increased programming in outdoor recreation. Additionally, residents placed one of the
highest priorities oil fitness and wellness programs. An outdoor fitness facility would offer a wide range of
activities that help seniors regain lost agility and increase strength and flexibility in a fresh air setting. Seniors,
in particular, enjoy the social component of outdoor gyms,and by installing multiple-user units and arranging
them in Cluster, it will promote socialization and increased motivation.
I enthusiastically endorse this grant proposal for 2021,and look forward to a continued partnership with the
Dana Home Foundation.
Sincerely,
JL
t j
Rick DeAngelis,Chairman
Lexington Recreation Committee
Cc: Recreation Committee
1625 MASSAC11USETTS AVENUE,-UXINGTON,MASSACHUSETTS 02420
Inj vi
Town -'Lexington
Recreation Committee
44
AM
0Fr
Frederick DeAngelis,Chairman Tel:(781)698-4800
Lisah Rhodes,Vice Chair Fax:(781)861-2747
Lisa O'Brien
Christian Boutwell
Francesca Pfrommer
February 26,2021
Dear Dana Home Foundation:
As Chair of the Lexington Recreation Committee,I offer my full support for the Recreation and Community
Programs'proposal to continue the"Forever Fit"Senior Fitness Program. The Department is also seeking
funding for an outdoor gym located at the Community Center.
Forever Fit is designed to identify unmet wellness and fitness needs for Lexington residents ages 60 and older.
Six years after its inception,the program continues to attract new participants who may have limitations that
prevent them from taking part in other fitness offerings.This program includes individualized assessments, 1:1
personal training sessions,and small group cardio training in an inclusive and supportive environment. The
Recreation Committee supports early identification of health issues that face our aging population and is
committed to ensuring positive routines and outcomes for Lexington's growing number of seniors.
In addition to Forever Fit,the Recreation Committee is excited to propose a new initiative this year:an inclusive
and multifunctional outdoor fitness facility. In a year when the COVID-19 pandemic has forced quarantining
and increased isolation, it has become even more critical that we provide healthy and safe access to fitness
opportunities for our community. As was identified in the 2020 Community Needs Assessment,the community
has a strong desire for increased programming in outdoor recreation. Additionally,residents placed one of the
highest priorities on fitness and wellness programs. An outdoor fitness facility would offer a wide range of
activities that help seniors regain lost agility and increase strength and flexibility in a fresh air setting. Seniors,
in particular,enjoy the social component of outdoor gyms,and by installing multiple-user units and arranging
them in cluster,it will promote socialization and increased rnotivation.
I enthusiastically endorse this grant proposal for 2021,and look forward to a continued partnership with the
Dana Home Foundation.
Sincerely, �%��'�r,
Rick DeAngelis,Chairman
Lexington Recreation Committee
Cc: Recreation Committee
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
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