The URL can be used to link to this page

Home My WebLink About2021-03-09-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING – MARCH 9, 2021 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 7:30 AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Richard F. Perry Kathy Kilroy Weidong Wang Melinda Walker Mark McCullough 2. MINUTES Approval of Minutes of Regular Meeting of December 8, 2020 Upon a motion Melinda Walker and seconded by Richard F. Perry, the Board voted to approve the Minutes of Regular Meeting of December 8, 2020. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 3. PUBLIC COMMENT 4. BILLS & CHECKS Approval of Bills & Checks Paid in December 2020 December 2020 REVOLVING FUND Check Numbers 17946 through 18007 689-C MANAGEMENT Check Number 2278 PARKER MANOR Check Number 2071 MRVP VOUCHER PROGRAM Check Numbers 4183 through 4186 SECTION 8 Check Numbers 18980 through 19003 BEDFORD STREET Check Number 1259 2 Approval of Bills &Checks Paid in January 2021 JANUARY 2021 REVOLVING FUND Check Numbers 18008 through 18090 689-C MANAGEMENT Check Number 2279 PARKER MANOR Check Number 2072 MRVP VOUCHER PROGRAM Check Numbers 4187 through 4190 SECTION 8 Check Numbers 19004 through 19027 BEDFORD STREET Check Number 1260 Approval of Bills and Checks Paid in February 2021 FEBRUARY 2021 REVOLVING FUND Check Numbers 18091 through 18138 689-C MANAGEMENT Check Number 2281 PARKER MANOR Check Number 2073 MRVP VOUCHER PROGRAM Check Numbers 4191 through 4194 SECTION 8 Check Numbers 19028 through 19051 BEDFORD STREET Check Number 1261 Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board voted to accept the Bills and Checks as presented for December 2020, January 2021 and February 2021. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 5. EXECUTIVE DIRECTOR’S REPORT A. LHA Financials We continue to be in great shape 7 months in the budget. We have Federal COVID Cares Act funds that need to be spent. We will allocate to extra materials, payroll and clinic costs. 3 Upon a motion Weidong Wang seconded by Richard F. Perry, the Board voted to approve the January 2021 Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough B. PHA Board Resolution This certification is a standard HUD form, signed by the Chairman, verifying that the Board approved the LHA budget done at the October meeting. C. Civil Rights Certification This is an annual standard form, signed by the Chairman, submitted with our Agency and Capital Plan to be submitted to HUD after the April Annual Meeting. Upon a motion Melinda Walker and seconded by Weidong Wang, the Board voted to Accept the Civil Rights Certification. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough D. Project Update 1. Fed Cap Fund Window Project Change Order The bid and plans called for using replacement windows. After the contract was awarded, a site mockup was done. It was discovered that replacement windows would not work due to an issue with the sash. The windows need to be replaced with new construction windows, including new trim. The additional cost is due to the increase from replacement to new windows, larger window size as well as labor costs in the amount of $36,731.00. The Board discussed this architect oversight and why the correct windows were not noted. The Board decided to table this Change Order to the next meeting. Dick has offered to meet the architect on site to look at the windows. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board board voted to table the Change Order to the next Board meeting. The roll call vote was as follows: 4 YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 2. GV Community Room Porch and Ramp-CFC The no power issue has been resolved. Sanibel Electric did the work in the amount of $31,740.00. LHA paid this invoice but sent this to Homer Contracting for reimbursement. A conference call with DHCD was scheduled to discuss the invoice and who is responsible for payment. The call was a little contentious and it was decided that Homer Contracting would come back and had dig the ground to determine if the damage was done by them. After the call, Caileen received and email from Homer Contracting that they would just pay the invoice. The town building inspector came out a few weeks ago after a few issues were taken care of and signed off on the project with the architect and contractor present. The Certificate of Final Completion in the amount of $10,395.49 will release the retainer. Upon a motion by Richard F. Perry and seconded by Weidong Wang, the Board voted approve the Certificate of Final Completion to Homer Contracting in the amount of $10,359.49. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Richard F. Perry Weidong Wang Melinda Walker Mark McCullough 3. VV Modphase Project The Town of Lexington’s Design Review Team met with the architect for a better understanding of all possible project costs and to revise the submission. Three areas of were identified and there are 3 surveys that needs to be done as addendums to the project. Test Pit& Percolation Testing $1,150.00 Wetlands Delineation behind Building #2 $1,600.00 Partial Site Survey for Permitting $12,500.00 5 Upon a motion by Richard F. Perry and seconded by Mark McCullough, the Board voted approve the three addendums for the Vynebrooke Village ModPhase Project in the total amount of $15,250.00. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Richard F. Perry NONE Nicholas Santosuosso NONE Weidong Wang Melinda Walker Mark McCullough E. COVID vaccine update LHA Partnered with the Town of Lexington to vaccinate residents over the age of 75 on 2/4/21 and 3/5/21. Over 120 residents were vaccinated. LHA is now partnering with Theatre Pharmacy to vaccinate the remaining LHA residents. This includes all village, Section 8, federal and privately owned units. We have received over 300 doses so will partner again with the Town to make sure none go to waste by utilizing Town waiting lists and other qualified individuals. This clinic is scheduled for 3/11/21. Weidong has been instrumental in coordinating translations and staff has gone above and beyond to get this done. F. Tenant Board Member guidance DHCD has released guidance on the tenant Board member part of the new laws in Chap 121B. Per guidance, the tenant seat is the next expiring, which is Weidong. The Board needs to discuss filling the vacant seat with a tenant. Greeley Village has and LTO but unsure if it is legitimate. Caileen will reach out to DHCD so see if we can solicit names from other villages. LHA also will reach out to the Select Board for a tenant suggestion. 6. ADJOURNMENT 8:30 AM A true copy attest……………………… CAILEEN FOLEY, SECRETARY 6 7