HomeMy WebLinkAbout2021-03-23-CPC-ATM-rpt Town of Lexington
Community Preservation Committee
Report to
2021 Annual Town Meeting
Article 10: Community Preservation Committee,
Community Preservation Act Projects
Submitted by:
Marilyn Fenollosa, Chair
Charles Hornig, Vice Chair
David Horton
Jeanne Krieger
David Langseth
Joe Pato
Robert Pressman
Lisah Rhodes
Melinda Walker
Gina Federico, Admin. Assistant
Approved February 18, 2021
Table of Contents
Introduction 1
Criteria for Project Selection 5
Table of Allowable Uses 7
Article 10 8
(a) Community Center Mansion Sidewalk & Patio 8
(b) Park and Playground Improvements - South Rindge Avenue 9
(c) Park Improvements- Athletic Fields - Muzzey Field 10
(d) Playground Enhancements- Pour-in-Place Surfaces 11
(e) CPA Debt Service 12
(f)Administrative Budget 14
Status Report on Prior Years' Projects 16
CPF Account Balances -2021 Annual Town Meeting 42
FY22 CPA Project Costs and Summary 43
FY22 Available Balance (after 2021 ATM) 44
(This page intentionally left blank)
Community Preservation Committee
Annual Town Meeting 2021
Summary of Recommended Community Preservation Act Projects
under Article 10 for Annual Town Meeting
FY 2022
The Community Preservation Committee (CPC)received six projects for review for FY22
funding and is recommending five projects to the 2021 Annual Town Meeting for funding under
Article 10. Under Article 10, one project falls within the area of Historic Resources, three under
Recreational Resources and one under Administrative Expenses. The one project not
recommended was deemed ineligible for CPA funding by Town Counsel.
Described on pages 8 through 15, each project was reviewed and evaluated by the CPC in
light of its statutory eligibility and importance to the Town; all five received Town Counsel
approval. All FY22 applications were discussed in public CPC meetings and questions were
addressed at the Town Meeting Members Association Information Session on March 11, 2021.
The total cost of the four projects (not including the 5'1'project, which will be funded with
administrative funds)which the CPC is recommending to Annual Town Meeting is $585,000.
The $585,000 will be funded by available balances in the Community Preservation Fund.
(Please see page 42 for details.)
The CPC is also recommending approval of Debt Service and Administrative Expenses to
be paid from the Community Preservation Fund. There are four commitments for debt service,
which include payments for the Wright Farm Acquisition, the Community Center Acquisition,
the Cary Memorial Building Upgrades (continuing debt service payments) and the Highland
Avenue Land Acquisition. (This last debt financing may be unnecessary, as noted on page 13.)
The approved Administrative Budget,permitted by the Community Preservation Act,remains
constant at $150,000. (Please see page 14 through 15 for details.) These Debt Service and
Administrative Expenses total $3,139,550 and are detailed on pages 12 through 15.
The CPC understands that as a result of COVID 19 virus, many projects that would
otherwise have come before the Committee for recommendation to Town Meeting have been
delayed due to the difficulties in planning and construction during the pandemic. We are
confident that demand for CPA funding will resume in FY23 and look forward to reviewing new
projects at that time.
1
Community Preservation Act
The Community Preservation Act (CPA) is a state statute which individual communities in
the Commonwealth may choose to adopt; Lexington adopted the statute by a vote of Town
Meeting in 2005 and ratification by Lexington voters in 2006. CPA communities impose a
surcharge on their own property taxes of up to 3%. Funds raised from the surcharge are
restricted to use for projects in four categories: community housing, historic resources,
open space and recreation. To support expenditures in these areas, the state "matches"the
funds raised by the community surcharges annually at a certain percentage.
Lexington elected a 3% surcharge on both residential and commercial taxpayers. Mindful
of the burden on homeowners, however, the Town also adopted provisions which exempt
the first $100,000 of home value from the surcharge and grant a total exemption from the
surcharge to lower income residents. In fiscal year 2021 (FY21), the annual surcharge
averaged $444.09 billed per Lexington household. Our commercial and industrial taxpayers
were billed$1,079,125 in FY21, representing approximately 19.41% of our billed CPA
surcharges.
In its initial year, FY07, the surcharge brought in approximately$2.5 million, which was
fully matched with state funds. Since FY07, annual revenue from the local surcharge has
steadily increased. Latest figures are available for FY20, for which the net surcharge raised
$5,214,556. Lexington's FY21 state match totaled $1,549,955 or 29.7% of its surcharge,
the highest percentage distribution since FY16. While higher than the initial estimate, the
FY21 state match did not include a 2020 State Budget surplus as anticipated due to
COVID-19, a global pandemic.
The general decrease in state matching funds is due primarily to an increased number of
communities passing CPA bylaws and therefore competing for limited CPA Trust Fund
payments. The Governor of Massachusetts, Charlie Baker, signed the Fiscal Year 2020 budget
into law on July 31, 2019 which included a permanent increase to the CPA Trust Fund. On
December 31, 2019 the increased fees went into effect at the Registries of Deeds. The fee for
municipal lien certificates was increased from $10 to $25 and for most other documents the
filing fee was increased from $20 to $50. This year's distribution was comprised of two months
at the old fee rate (November-December 2019) and ten months at the new fee rate (January-
October 2020). The first distribution to CPA communities that will include a full year of revenue
at the new rate will occur on October 31, 2021. In the past, approximately$24 million has been
collected annually and distributed to the CPA Trust Fund. Once the new fees are fully
implemented, it is anticipated that the CPA Trust fund will increase by an additional $36 million
in revenue, totaling $60 million annually to be distributed to CPA communities. With the
passage of the legislation permanently increasing the Trust Fund fee revenue, the state is no
longer expected to provide surplus funding dollars for CPA.
Given the increased number of CPA communities competing for limited funds, the Town
projects a conservative state match estimate for FY22, at a 30%rate. The chart below
shows the state matching funds received to date.
2
Record of Lexington's CPA State Matching Funds
(Source:Massachusetts Department of Revenue)
CPA STATE MATCHING FUNDS
TO DATE
FISCAL PERCENTAGE AMOUNT
YEAR
2008 100.00 $2,556,362
2009 69.40 $1,927,708
2010 36.17 $1,060,390
2011 28.22 $858,729
2012 27.62 $885,463
2013 27.79 $929,507
2014 54.09 $1,932,347
2015 32.56 $1,230,116
2016 30.70 $1,229,774
2017 21.30 $897,243
2018 17.80 $789,905
2019 19.80 $922,256
2020 24.80 $1,219,950
2021 29.70 $1,549,955
TOTAL $17,989,705
Community Preservation Committee
The CPA requires each adopting community to appoint a Community Preservation Committee.
By Lexington Bylaw, the CPC is comprised of nine members, of whom three are appointed by
the Select Board as at-large members and six are appointed by the following boards and
committees: Planning Board, Conservation Commission, Historical Commission, Housing
Partnership, Housing Authority and Recreation Committee. Marilyn Fenollosa, the
representative from the Historical Commission, currently serves as Chair, with Charles Hornig
from the Planning Board serving as Vice-Chair.
The CPC is responsible for reviewing applications for funding under the CPA and
recommending to Town Meeting expenditures of CPA funds on those projects it supports each
year. Committee decisions are made within the framework of a CPC planning document, Town
of Lexington Community Preservation Plan:A Needs Assessment, which is updated annually
after the Committee receives comments at a public hearing. This document can be found on the
CPC website at the reference below. The CPC works closely with the Finance Department staff
and the Capital Expenditures and Appropriation Committees in tracking CPA fund balances
and expenditures,projecting available funding for future years and planning fund allocations
for each of the areas eligible for CPA funding. The CPC Administrative Assistant currently
3
tracks over 45 ongoing CPC projects, for which updates are given in this report after the FY22
Project Descriptions.
Since Lexington's adoption of the Community Preservation Act in 2006, the CPC has
recommended and Town Meeting has approved a total of$80,275,977 for 194 CPA projects
(exclusive of administrative expenses and debt payments). These funds have supported 93
historic preservation projects affecting 34 municipal and other public historic resources;
acquired over 68 acres of open space and preserved many more through CPA-funded
conservation programs; created or preserved 55 recreational facilities; funded or contributed to
the creation of 41 units of affordable housing; and supported multiple preservation projects at
Greeley and Vynebrooke Villages, which have in total 152 units. Of this total, $17,989,705 or
22.41% of the Town's total project costs (exclusive of administrative expenses and debt
service) has been received from the State as matching funds.
For further information about the CPC, visit the CPC's page of the Town's website,
http://www.lexingtonma.gov/community-preservation-committee.
4
TOWN OF LEXINGTON
COMMUNITY PRESERVATION COMMITTEE
General Criteria for Project Selection
The Lexington Community Preservation Committee reviews proposals that are eligible for
funding under the Community Preservation Act (CPA), specifically projects for:
• The acquisition, creation and preservation of open space;
• The acquisition, preservation, rehabilitation and restoration of historic resources;
• The acquisition, creation,preservation, rehabilitation and restoration of land for
recreational use;
• The acquisition, creation, preservation and support of community housing; and
• The rehabilitation and restoration of open space and community housing that is acquired
or created with CPA funding.
Preference will be given to proposals that:
• Preserve or utilize currently owned Town assets;
• Preserve the essential character of the Town as described in the Comprehensive Plan;
• Are consistent with other current planning documents that have received wide scrutiny
and input and have been adopted by the Town;
• Receive endorsement by other municipal boards or departments;
• Save resources that would otherwise be threatened;
• Benefit a currently under-served population;
• Serve more than one CPA purpose (especially in linking open space, recreation and
community housing);
• Demonstrate practicality and feasibility to be implemented expeditiously and within
budget;
• Produce an advantageous cost/benefit value;
• Leverage additional public and/or private funds; and
• Provide long-term contributions to the Town.
Category Specific Criteria
Open space proposals that receive preference are those which:
• Preserve and/or restore threatened or deteriorating public lands;
• Permanently protect important wildlife habitat and areas containing diverse vegetation,
geologic features and habitat types,particularly those supporting threatened or
endangered species;
• Promote connectivity of habitat and protect or enhance wildlife corridors;
• Provide opportunities for passive recreation and environmental education;
• Provide connections with existing trails or potential trail linkages;
• Preserve scenic views and those areas which border a scenic road;
5
• Provide flood control/storage;
• Preserve important surface water bodies, including wetlands, vernal pools or riparian
zones; and
• Preserve priority parcels identified in the Open Space Plan.
Historical Resources proposals that receive preference are those which:
• Protect,preserve, enhance, restore and/or rehabilitate historic, cultural, architectural or
archaeological resources of significance, especially those that are threatened, including
those within a Lexington Historic District, on the State or National Historic Register, or
eligible for placement on such registers, or on the Lexington Historical Commission's
Comprehensive Cultural Resources Survey;
• Protect,preserve, enhance, restore and/or rehabilitate Town-owned properties, features or
resources of historical significance;
• Protect,preserve, enhance, restore and/or rehabilitate the historical function of a property
or site;
• Provide permanent protection for a historic resource;
• Support the adaptive reuse of historic properties; and
• Demonstrate a public benefit.
Community Housing proposals that receive preference are those which:
• Add affordable units to the Town's Subsidized Housing Inventory(SHI) so as to
maintain at least 10% of Lexington's housing as affordable;
• Intermingle affordable and market rate housing at levels that exceed state requirements
for the percentage of affordable units;
• Ensure long-term affordability;
• Give priority to local residents, Town employees and employees of local businesses;
• Promote use of existing buildings or construction on previously developed or Town-
owned sites;
• Provide housing that is harmonious in design, scale, setting and materials with the
surrounding community; and
• Promote a socioeconomic environment that encourages diversity.
Recreational Resources proposals that receive preference are those which:
• Support multiple active and passive recreation uses;
• Serve a significant number of residents;
• Expand the range of recreational opportunities to serve Lexington residents of all ages;
• Jointly benefit Conservation Commission and Recreation Committee initiatives;
• Maximize the utility of recreational resources and land already owned by Lexington; and
• Promote the creative use of railway and other corridors to create safe and healthful non-
motorized transportation opportunities.
6
Community Preservation Fund Allowable Spending Purposes
OPEN SPACE HISTORIC RESOURCES RECREATIONAL LAND COMMUNITY HOUSING
DEFINITIONS (G.L.c.44B§2) Land to protect existing and future well Buildings,structures,vessels,real Land for active or passive recreational Housing for low and moderate income
fields,aquifers and recharge areas, property,documents or artifacts listed use including,but not limited to,the use individuals and families,including low
watershed land,agricultural land, on the State Register of Historic Places of land for community gardens,trails, or moderate income seniors.Moderate
grasslands,fields,forest land,fresh and or deemed by the local historic noncommercial youth and adult sports, income is less than 100%and low
salt water marshes and other wetlands, preservation commission to be and the use of land as a park,playground income is less than 80%,of US HUD
ocean,river,stream,lake and pond significant in the history,archeology, or athletic field.Does not include horse Area Wide Median Income.
frontage,beaches,dunes and other coastal architecture or culture of the city or or dog racing or the use of land for a
lands,lands to protect scenic vistas,land town. stadium,gymnasium or similar structure.
for wildlife or nature preserves and land
for recreational use.
ACQUIRE
Obtain property interest by gift,purchase, YES YES YES YES
devise,grant,rental,rental purchase,lease or
otherwise.Only includes eminent domain taking
as provided by G.L.c.44B.
CREATE
To bring into being or cause to exist.Seideman YES NO YES YES
v.City ofNewton,452 Mass.472(2008)
PRESERVE
Protect personal or real property from injury, YES YES YES YES
harm or destruction.
SUPPORT
Provide grants,loans,rental assistance,security NO NO NO YES,
deposits,interest rate write-downs or other including funding for affordable
forms of assistance directly to individuals and housing trusts
families who are eligible for community
housing,or an entity that owns,operates or
manages such housing for the purpose of
making housing affordable.
REHABILITATE/RESTORE
Make capital improvements,or extraordinary YES, YES YES YES,
repairs to make assets functional for intended if acquired with CPA funds if acquired with CPA funds
use,including improvements to comply with
federal,state or local building or access codes or
federal standards for rehabilitation of historic
properties.
7 Adapted from information provided by Massachusetts Department of Revenue,Division ofLocal Services
ARTICLE 10 (a)
Project: Community Center Mansion Sidewalk& Patio
CPA Category: Historic Resources
Amount Requested: $ 110,000
Amount Recommended: $ 110,000
CPC Vote: (8- 0)
Project Description:
This FY22 request is to install a durable concrete sidewalk and patio along the mansion side of
the Community Center. At the March 18, 2013 Special Town Meeting, CPA funds were
approved for the eligible portion for the purchase of the property at 39 Marrett Road, to be
preserved and used as a multi-generational community center for the Town of Lexington. (See
Art. 2. Pg. 33). In 2014, Special Town Meeting appropriated$6,720,000 for renovations to the
Community Center. Of this amount, $6,297,184 was CPA-eligible. (See Art. 10, Pg.32). When
the building was purchased and renovated for opening, the walkway was identified as a future
project that would need to be addressed. The existing walkway, linking the sidewalk and parking
lot to the Marrett Road/mansion side of the building, is not accessible, aged, cracked and uneven.
The area currently has a walkway made of bluestone material that continues on to a courtyard,
overlooking the expansive lawn. Replacing the bluestone material with a durable concrete would
provide an aesthetic, stable and long term solution to providing access around the building. The
accessible pathway would accomplish a complete link from the parking lot, around the perimeter
of the building and connect to the rear parking lot where the newly established raised sensory
garden beds were installed.
Project Goals and Objectives:
• Replace the existing bluestone walkway with a durable concrete;
• Complete an accessible path from the parking lot, around the perimeter of the building,
connecting to the rear parking lot;
• Expand potential programming and group use space by maximizing outdoor space; and
• Support residents' requests for outdoor recreational activities and increase trail
connections as identified in the 2020 Recreation Department's Community Needs
Assessment.
Project Benefit:
The improvements proposed in this project will enhance the area's safety, usability and
accessibility while creating a more welcoming atmosphere. The Community Center's mission is
"to enhance the quality of life for all Lexington residents by creating a warm, welcoming and
inclusive environment." To be truly inclusive, the outdoor spaces should also be accessible to all.
Funding Request:
$110,000 is requested in FY22.
8
ARTICLE 10 (b)
Project: Park and Playground Improvements- South Rindge
Avenue
CPA Category: Recreational Resources
Amount Requested: $ 170,000
Amount Recommended: $ 170,000
CPC Vote: (8- 0)
Project Description:
This FY22 request will fund the update and replacement of playground equipment and safety
surfacing at the park on South Rindge Avenue. Signage, park benches, trash receptacles and a
bike rack will also be updated or replaced in addition to the installation of fencing around the
playground. The playground equipment was last replaced in 2005. The proposed improvements
will renovate and rehabilitate existing safety surfacing and equipment so that the site will be in
compliance with standards set by the Consumer Product Safety Commission (CPSC), the
American Society for Testing and Materials (ASTM) and the Americans with Disabilities Act
(ADA). Additionally, at the recommendation of the 2017 ADA Compliance Study, the walkway
leading to the playground will also be renovated to meet minimum width regulations. An
accessible path leading to the Arlington Reservoir Trail and a connection to the basketball courts
will also be installed.
Project Goals and Objectives:
• Update and replace current playground equipment with new, up-to-date systems;
• Create an accessible route and path;
• Install a new bike rack,park benches, trash receptacles, fencing and signage; and
• Comply with CPSC, ASTM and ADA standards.
Project Benefit:
As existing equipment continues to age and deteriorate, more frequent repairs, maintenance and
equipment removal will be needed to ensure that the structures remain safe for all users. A total
replacement will prevent such costly repairs and maintenance.
Funding Request:
The FY22 request is $170,000. Subsequent FY23-FY26 requests are anticipated for similar
playground replacements at Kinneens Park, Justin Street Park, Lincoln Park and the Center
Playground at the Center Recreation Complex.
9
ARTICLE 10 (c)
Project: Park Improvements- Athletic Fields -Muzzey Field
CPA Category: Recreational Resources
Amount Requested: $ 155,000
Amount Recommended: $ 155,000
CPC Vote: (8- 0)
Project Description:
This FY22 request will fund the Muzzey Field renovation, including irrigation upgrades, laser
grading and the installation of new natural grass. Two accessible paths, one on each side of the
field, will also be installed. This is an ongoing multi-year capital program to address safety and
playability concerns and to provide adequate and safe field conditions for neighborhood
facilities, recreation and school programs.
Project Goals and Objectives:
• Upgrade irrigation and laser grading;
• Renovate the field to a condition where it will be safe, playable and more easily
maintained; and
• Update the fields to comply with ADA standards.
Project Benefit:
The improvements proposed as part of this project will enhance the area's safety and
accessibility by preventing continuing deterioration of the fields which may lead to injuries and
cancellation of games. The field renovation will allow for continued high use for a wide range of
users, including residents as well as the Lexington Public Schools.
Funding Request:
$155,000 is requested in FY22. Subsequent FY23 -FY25 requests are anticipated for similar
upgrades to the athletic fields at the Fiske School Field, Bridge School Field and Bowman Field.
10
ARTICLE 10 (d)
Project: Playground Enhancements - Pour-in-Place Surfaces
at Harrington Elementary School
CPA Category: Recreational Resources
Amount Requested: $ 150,000
Amount Recommended: $ 150,000
CPC Vote: (8- 0)
Project Description:
This FY22 request will fund the safety surfacing replacement at the Harrington Elementary
School playground with Pour in Place (PIP) safety surfacing. Currently the school has a
playground that uses engineered wood fiber for safety surfacing. Engineered wood fiber is not
stable and is regularly washed out or kicked out while using the playground equipment. When
this occurs, the impact-absorbent surfacing requirement of 12 inches is no longer being met. PIP
safety surfacing is a rubber/urethane product that drains extremely well and aides in melting
snow. The PIP safety surface will remain at the minimum required safety depth of 12 inches
since the product material does not get washed out or kicked out with use.
Project Goals and Objectives:
• Update and replace current safety surfacing with new, modern PIP safety surfacing;
• Increase safety and usability of the playground year round;
• Maintain the impact-absorbent surfacing safety requirement depth of 12 inches; and
• Prolong the duration of the playground's usability.
Project Benefit:
If existing safety surfacing materials are left in place, the playground will continue to require an
annual supplement of wood fiber, raking over the holes and general clean up from the walk off
by users. PIP safety surfacing requires little to no annual maintenance and has a use expectancy
of 15 years.
Funding Request:
$150,000 is requested in FY22. Subsequent requests are anticipated in FY23 - FY25 for similar
upgrades to the safety surfacing at the Estabrook, Fiske and Bowman playgrounds.
11
ARTICLE 10 (e)
Project: Debt Service
CPA Category: Open Space, Historic Resources
Amount Requested: $2,989,550
Amount Recommended: $1,949,550* (see#4 below)
CPC Vote: (8- 0)
FY22 debt service obligations are shown as an aggregate. They consist of four components
totaling$2,989,550*and are described below:
1) Wright Farm: $339,250:
Under Article 9 of the 2012 Annual Town Meeting, voters approved the $3,072,000 acquisition
of a substantial portion of the Wright Farm property. Of this appropriation, the Town was
authorized to borrow $2,950,000. In February 2013, the Town sold a $2.95 million bond
anticipation note (BAN) that came due in February 2014. The interest payment on the BAN was
$36,875. The BAN was refinanced in February 2014 through the issuance of$2.95 million bond
for a ten-year term. The first debt service payments of principal and interest on the bond were
made in FY15. Debt service on the bond for FY22 is $339,250, representing $295,000 of
principal and $44,250 of interest.
2) Community Center Acquisition: $850,500:
At the Special Town Meeting in March 2013, voters approved an appropriation of$10,950,000
to fund the acquisition of a portion of the Scottish Rite Property at 39 Marrett Road, to become
the Lexington Community Center. The CPA portion of this purchase was $7,390,000. In
November 2013, the Town sold a$7.39 million bond anticipation note that came due in February
2014. The interest payment on the BAN was $9,237. In February 2014, a$7.39 million bond was
issued for a ten-year term to retire the BAN. The first debt service payments of principal and
interest on the bond were made in FY15. Debt service on the bond for FY22 is $850,500, of
which $740,000 represents principal and$110,500 represents interest.
3) Cary Memorial Building Upgrade: $759,800
Under Article 2 of the Special Town Meeting in March 2014, Town Meeting approved an
appropriation of$8,677,400 to fund the cost of renovations to the Cary Memorial Building. Of
this amount, $8,241,350 was requested in CPA funding to be financed through the issuance of
debt. A bond anticipation note in the amount of$3,286,000 was issued in June 2014; the note
came due in February 2015 at which time a bond of$6,569,000 was issued, comprised of two
components: the conversion of$2,286,000 of the June 2014 note to long-term debt and new
financing of the project in the amount of$4,283,000. In February 2015, the residual portion of
that June 2014 note, $1,000,000, was refinanced as a note with a term of four months, at which
time it was proposed that it be retired with cash from the Community Preservation Fund(CPF).
An appropriation of$1,000,000 for this purpose,plus $960 for the interest due on that note, was
approved under Article 30 of the 2015 Annual Town Meeting. The first debt service payments of
principal and interest on the $6,569,000 bond were made in FY16. FY22 debt service is
$759,800, of which$655,000 represents principal and $104,800 represents interest.
12
4) Conservation Land Acquisition: Highland Ave: $1,040,000*
Under Article 7 of Special Town Meeting 2020-03, Town Meeting approved an appropriation of
$3,560,000 to fund the acquisition,preservation and ancillary costs of 39 Highland Avenue. Of
this amount, $2,560,000 was funded with CPF cash and $1,000,000 in CPF debt. Article 25 of
2021 Annual Town Meeting proposes to eliminate the borrowing component authorized for
purchasing this property in favor of cash, given the small amount of CPA-funded projects that
have come forward for the FY22 budget and availability of funds. To accomplish this, Town
Meeting must vote to appropriate an additional $1,000,000 from the Undesignated Fund Balance
of the CPF and rescind the $1,000,000 of CPA borrowing. This will not have an impact on the
timing of the closing or on the sellers. This is an internal accounting change and is expected to
save approximately$20K in interest expenses. If Town Meeting adopts Article 25, the FY22
amount of eligible debt service will decrease from $2,989,550 to $1,949,550.
Projected CPA debt service totals through FY2027 for existing obligations are listed below.
Community Preservation Fund Debt Service Projections
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027
Projected Projected Projected Projected Projected Projected
Wright Farm-from Open Space $ 339,250 $ 324,500 $ 309,750 $ - $ - $ -
Marrett Rd. Purchase -from
Historic Resources&
Unbudgeted Reserves $ 850,500 $ 808,500 $ 771,750 $ - $ - $ -
Cary Memorial Building
Construction-from Unbudgeted
Reserves $ 759,800 $ 733,600 $ 707,400 $ 681,200 $ - $ -
Highland Ave Land Acquisition $1,040,000 $ - $ - $ - $ - $ -
Total CPA Debt Service $2,989,550 $1,866,600 $1,788,900 $ 681,200 $ - $ -
13
ARTICLE 10 (t)
Project: Administrative Budget
CPA Category: Administrative
Amount Requested: $150,000
Amount Recommended: $150,000
CPC Vote: (7- 1)
Project Description:
The Community Preservation Act permits up to 5% of annual CPA funds to be spent on the
operating and administrative costs of the Community Preservation Committee. The Committee is
allowed to use this money to pay for staff salaries, mailings,public notices, overhead, legal fees,
membership dues and other miscellaneous expenses related to CPA projects. Five percent of
anticipated FY22 revenue from the surcharge and the state supplemental match is $371,500;
however, the CPC only requests $150,000. This money will be used to fund the Committee's
part-time administrative assistant, member dues to the non-profit Community Preservation
Coalition, administrative expenses, legal and miscellaneous expenses and land planning,
appraisals and legal fees for open space proposed to be acquired using CPA funds.
The CPC's administrative assistant tracks and monitors all Town Meeting-approved CPA
projects, monitors draw-downs and financial transactions in conjunction with the Finance
Department, drafts and reviews grant agreements, drafts and updates CPA reports and
correspondence, completes state-mandated reporting, oversees the annual CPA project
application process,posts meetings and schedules public hearings, takes minutes of all CPC
public meetings and hearings, works with numerous Town departments, communicates with
project applicants, updates and maintains the Committee's webpage and assists the CPC and
others as needed with CPA-related activities and agreements. The three-day a week, FY22 cost
for the administrative position totals approximately$36,585, including health and dental benefits
carried by the Town.
Membership dues of$10,000 (newly increased after remaining unchanged since FY15) are paid
to the Community Preservation Coalition(www.communitypreservation.org). A non-profit
statewide organization, the Coalition responds to legal and technical questions,provides CPA
news and information to participating communities and engages in legislative advocacy and
lobbying. The Community Preservation Coalition was the key advocate for the recent increase in
State's Registries of Deeds fees which comprise the CPA Trust Fund.
The CPC designates $50,000 of its administrative budget for the planning, conceptual plan
development, legal, survey and appraisal work associated with the proposed acquisition of open
space. Such funds enable the Select Board or Conservation Department to complete, in a timely
manner, the due diligence required to prepare for a potential CPA land acquisition. This year, at
the advice of Town Counsel, administrative funds will also be used to fund the $50,000 update of
the Open Space and Recreation Plan (OSRP). The OSRP is an important planning document
used by the CPC and it is necessary for the Town to apply for Local Acquisition for Natural
Diversity(LAND) grants. Such a grant was applied for and awarded in the amount of$500,000
for the Cotton Farm acquisition in FY11. The current OSRP was last updated and approved by
14
the State's Executive Office of Energy and Environmental Affairs (EOEEA) in 2015 and expires
in 2022.
While total expenditures from the administrative budget can vary from year to year, the
Committee continues to endorse $150,000 as a conservative budget amount for the adequate
coverage of all anticipated costs. Funds appropriated for administrative expenses but not spent in
a given fiscal year revert to the CPA Undesignated Fund Balance at year's end.
Funding Request: The FY22 request for the CPA administrative budget is $150,000.
15
Note:the following updates include only brief descriptions of the various projects. For additional
background information, including project benefits,goals and objectives,please refer to the
applicable Annual Reports to Town Meeting, available at www.lexingtonma.gov/community-
preservation-committee.
Status Report on FY 2021 CPA Projects
Archives and Records Management/Records Conservation & Preservation (Art. 10 (a))
The 2020 Annual Town Meeting appropriated $20,000 in CPA funds for the conservation
and preservation of historic municipal documents and records. The current request would
fund the conservation and preservation of older documents and make them available on the
Town's digital archives. Documents to be conserved under this funding request include but
are not limited to selected Colonial Tax Warrants, an 1873 Tax Book, Police Department
Journals from 1874 - 1909 and Valuation Books from 1916 - 1918. The project is anticipated
to be completed in the summer of 2021.
Restoration of Margaret, Lady Lexington Painting (Art. 10 (b))
The 2020 Annual Town Meeting approved $9,000 for the restoration of"Margaret, Lady
Lexington" oil on canvas painting, painted in 1867 by an unknown artist. The painting was given
to the Trustees of the Cary Memorial Building by Mr. Elwyn G. Preston and has been on display
inside the Cary Memorial Building since October, 1928. The painting is in fair to poor condition,
both aesthetically and structurally, based on a Condition Report prepared by conservator
Elizabeth Leto-Fulton dated April 28, 2019. The treatment proposal includes consolidation of
loose flaking of painting and frame, vacuuming loose dirt and dust from the front and reverse of
both painting and frame, humidifying and flattening the painting as needed, surface cleaning of
grime from the painting and frame,reduction/removal of yellowed varnish and filling in of areas
of paint loss. The Town's Management Analyst is working with the Department of Public
Facilities and the Conservator to ensure the painting is properly and safely transported to the
Conservator's studio in Somerville, Massachusetts. The Conservator is expected to have the
painting and frame restored by the end of the summer or early fall 2021.
Battle Green Master Plan- Phase 3 (Art. 10 (c))
The Battle Green Master Plan- Phase 3 project request was originally in the amount of
$570,438, but due to CPA funding constraints in FY20, the funds requested were reduced
to $253,394 in FY20 (See Art 14(d),pg. 22) and$317,044 in FY21. Phase 1 was approved
at the 2011 Annual Town Meeting to repair and upgrade the pathways surrounding the
existing monuments on the Battle Green. Phase 2 was approved at the 2012 Annual Town
Meeting for repairs and upgrades to the pathways surrounding the Battle Green itself and
Belfry Hill and for the rehabilitation of the granite steps leading to the Obelisk and the
fence at Ye Old Burying Ground. Phase 3 will address site amenities, the Old Belfry and
historic monuments. An architect is developing plans and specifications for all of the work
as funded and outlined to date. Bids will be solicited in the spring of 2021 with work
continuing into the fall of 2021.
16
Daisy Wilson Meadow Preservation (Art. 10 (e))
The 2020 Annual Town Meeting approved$22,425 for the continuation of the Conservation
Commission's Conservation Meadow Preservation Program to preserve approximately five acres
of meadow at the Daisy Wilson Meadow. The preservation project will improve passive
recreation opportunities, enhance wildlife and plant habitat and create a renewed connection to
Lexington's history through the recovery and restoration of stone walls and scenic vistas. In
FY15 and FY16, Hennessey Field and Joyce Miller's Meadow were restored as part of this
program. In FY20, Wright Farm was restored as well. This project is currently on hold due to
COVID-19 and staffing vacancies and is planned as a priority for spring 2021.
Wright Farm Site Access Planning and Design (Art. 10 (f))
The 2020 Annual Town Meeting approved $69,000 for planning and design funds for Wright
Farm. Wright Farm is an approximately 13.6 acre parcel purchased by the Town of
Lexington from the Wright Family with CPA funds in 2012 and 2015 for conservation land
and community housing. The property contains a farmhouse,barn and garage. The
farmhouse was transferred to LexHAB to be renovated as a single-family affordable housing
unit. The barn is to be managed by the Conservation Commission alongside the larger Wright
Farm property. The project proposes to build on the existing planning that has been done for
the Wright Farm barn property by engaging a consultant to develop a site access and design
plan with cost estimates for conservation land access, parking and trail access. The plan will
take into account proposed uses for the barn and property that have come out of an ongoing
educational needs assessment and a 2017 barn architectural and structural assessment. The
Conservation Commission, with the support from their February 2020- appointed Wright
Farm Advisory Subcommittee, is currently engaged in long-term planning for the entire
facility with the possibility of converting the barn into an environmental education center;
possibilities exist to use the renovated space for events or to house the offices of local
conservation organizations. This project was on hold due to COVID-19 and staffing
vacancies in 2020 and is planned as a priority for spring 2021.
Athletic Facility Lighting (Art. 10 (g))
The 2020 Annual Town Meeting approved $450,000 in supplemental funds to complete the
Athletic Facility Lighting project at the Gallagher Tennis Courts, Center basketball courts and
Town Pool Complex. Funding for this project was approved at the 2018 Annual Town Meeting
and the scope called for (1) the replacement of lights at the Center#1 Baseball Field and Center
#2 Softball Field; (2) lighting upgrades to the Center Basketball Courts and the Irving H. Mabee
Town Pool Complex; and (3) replacement of existing lighting on four courts and installation of
new lighting for the remaining six unlit courts at the Gallagher Tennis Courts. (See Art.10 (g),
pg. 24). Completed new lighting systems were installed at the Center#1 and Center#2
baseball/softball diamonds in May 2019, while electrical upgrades, including new and larger
transformers and the underground conduit work, were completed for the 10 tennis courts at the
same time. However, neither the final lighting systems nor the upgrades at the other facilities
were completed because the bid for these components came in over-budget. The project restarted
17
in late December 2020 and it is anticipated that this project will be substantially complete by March
2021.
Park Improvements -Hard Court Resurfacing -Valley Tennis Courts (Art. 10 (h))
$100,000 was approved by the 2020 Town Meeting for the resurfacing, painting and striping of the
hard court surfaces at the Valley Tennis Courts located off Valley Road. Based on a recommendation
of a 2017 ADA Compliance Study, the parking area will be formalized by paving; the project also
includes the installation of a permanent bike rack at the park. The existing overgrown stone dust path
will also be paved as well as the areas around the bench and trash receptacles. The surfaces will be
painted and striped to accommodate both tennis and pickleball courts. Work is anticipated to
commence in spring 2021.
Park and Playground Improvements- Sutherland Park (Art. 10 (i))
The 2020 Annual Town Meeting approved $95,000 for the update and replacement of playground
equipment and installation of a bike rack at Sutherland Park. The proposed improvements will
renovate and rehabilitate existing safety surfacing and equipment so that the site will be in
compliance with the Consumer Product Safety Commission (CPSC), the American Society for
Testing and Materials (ASTM) and the Americans with Disabilities Act (ADA). Additionally, at the
recommendation of the 2017 ADA Compliance Study, Pour in Place (PIP) rubber safety surfacing
will be installed at the access point to the play structure, an accessible route to the dugouts at the
baseball field will be created and an accessible path will be extended from the existing asphalt path to
the water fountain near the entrance of the park. The project is anticipated to commence in March
2021.
Park Improvements -Athletic Fields- Harrington, Bowman and Franklin Fields (Art. 10
(l))
$370,000 was approved by the 2020 Annual Town Meeting for the Harrington School Field
renovation, including excavating the infield areas and laser grading. A new in-ground irrigation
system will be installed at the Harrington, Bowman and Franklin Fields. Based on the
recommendations in the 2017 ADA Compliance Study, the gravel driveway from Lowell Street into
the site will be paved to allow for the provision of additional accessible parking and a formal entrance
at the Harrington Field. A route from the school drive to the softball and baseball team areas will also
be created and the team areas will be renovated to provide more appropriate wheelchair space.
Renovations include the installation of natural turf, drainage and new irrigation systems and site
amenities such as benches and backstops. It is anticipated that this project will go out to bid in March
2021 and work is anticipated to commence in June 2021 once school ends.
Parker Meadow Accessible Trail Construction (Art. 10 (k))
$551,026 was approved by the 2020 Annual Town Meeting for the construction phase of the
universally accessible passive recreation trail system project at Parker Meadow Conservation Area, a
Town-owned property that was acquired in cooperation with the Commonwealth of
18
Massachusetts in the 1970s. Parker Meadow is a 17-acre parcel located near Lexington Center with
access off the Minuteman Bikeway. Phase 1 was approved at the 2014 Annual Town Meeting for
design funds. ((See Art. 8(1),pg. 31). The final design phase is completed and bidding is in process for
spring 2021 construction.
Lexington Housing Authority: Greeley Village Community Center Preservation (Art. 10 (1))
The 2020 Annual Town Meeting approved $130,000 in CPA funding for the preservation of the
community building at Greeley Village. The project consists of replacing the windows and exterior
doors as well as preserving the ramp, decking structures and the second level porch at the community
building. The wood railings and planks of the walking surface of the balcony are splintered and rotted
by moisture trapped by the waterproof deck below. The ramp deck is worn and splintered by wear and
UV solar degradation and the steel structure supporting the ramp is rotting. The windows and exterior
doors are original to the building and do not open and close properly, which allows for moisture to
seep into the building. The project has reached substantial completion with minor"punch list" items
remaining. It is anticipated that the project will be completed by January 1, 2021 with all requisitions
filed by the end of winter 2021.
LexHAB: 116 Vine Street Design Funds (Art. 10 (m(1)))
The 2020 Annual Town Meeting approved$75,000 in design funds to construct affordable housing at
116 Vine Street (the "Leary Farm"). 2009 Annual Town Meeting authorized $2,763,100 in CPA funds
under Article 12 (see pg. 38) to purchase a 14.2 acre parcel for conservation land and affordable
housing. The housing parcel consists of a 30,000 square foot lot(0.7 acres) with frontage on Vine
Street. This request is the first phase of a three-phase public construction project. Funding for Phase 1
will be used to select a design team, meet with neighbors and stakeholders and develop the project
scope,budget and schedule. LexHAB met with the Vine Street neighbors in December 2020, the Select
Board on January 11, 2021 and with the neighbors for a second time on January 27, 2021 to present a
proposal for six units of affordable housing. The design and outreach process is ongoing.
Conservation Land Acquisition (Art. 7 STM 2020-03)
$3,560,000 was approved by the 2020 Fall Special Town Meeting for the acquisition and
preservation of approximately 4.48 acres of environmentally sensitive open space located at 39
Highland Avenue (Map 40, Lot 233) adjacent to existing conservation land within the Town of
Lexington. The agreed purchase price for the parcel of land is $3,500,000. An additional $60,000
was requested in ancillary costs including legal, survey, land management and environmental
assessment fees. A required conservation restriction, approved by the Select Board and the State
Executive Office of Energy and Environmental Affairs and recorded with the Registry of Deeds,
will be executed to ensure that the protected land will remain open and undeveloped in
perpetuity. The Conservation Commission and Town are currently in the process of finalizing the
Approval Not Required Plan and submittal to the Planning Board for endorsement in order to be
able to divide off the house lot that will be retained by the sellers from the larger portion of the
lot that will be purchased by the Conservation Commission. The sale is expected to close in April
2021.
19
Completed FY 2021 Projects, 2020 ATM: Amount Appropriated/Amount Spent
None
FY 2021 Projects Indefinitely Postponed, 2020 ATM
1. Art. 10 (d) Conservation Land Acquisition
FY 2021 Projects Not Adopted, 2020 ATM
1. Art. 10 (m(2)) LexHAB - 116 Vine Street Design Funds
20
Status Report on FY 2020 CPA Projects
Conservation Land Acquisition (Art. 14 (a))
$275,000 was approved by the 2019 Annual Town Meeting for the acquisition and preservation
of environmentally sensitive lands in Lexington located on Kendall Road and Sherburne Road.
The acquisition of both parcels of land have added an additional 4+ acres to the Town's
inventory of conservation land. The Town, acting by and through the Conservation Commission,
purchased these two parcels on October 31, 2019. Preparation of the required Conservation
Restrictions (CRs), including the baseline documentation, with Citizens for Lexington
Conservation as the intended grantee, is in process. Remaining funds will be used for legal costs
and administration/enforcement costs related to execution of the CRs as well as minor land
management activities, such as signage installation.
Willard's Woods Site Improvements (Art. 14 (b))
$138,273 was approved by the 2019 Annual Town Meeting to hire an established natural
resources management firm to produce a comprehensive ecological land management plan
(LMP), which will identify areas of special significance in Willards Woods and develop a plan
for long-term maintenance of the property. A subsequent request is anticipated in FY22 for the
second stage of the project, which will focus on design, surveying and engineering, construction
planning and permitting for the proposed universally accessible-designed enhancements. The
Conservation Division has engaged Land Stewardship, Inc. (LSI)to develop a comprehensive
ecological land management plan for the property; LSI began work on the project in November
2019 and is anticipated to complete its work in late spring 2020. The first of two public forums to
present findings to and solicit feedback from the public was held on January 30th, 2020, with
strong turn-out and participation by the neighborhood and volunteer stewards. The second stage
of the project, which involves the design phase of universally accessible improvements to the
property, will commence once land management planning has been completed. Delivery of the
final draft of the LMP and holding a final forum for public comments on the draft were delayed
due to COVID-19 and staffing vacancies. It is anticipated that the LMP will be finalized and
delivered by May 2021 and design and engineering of the ADA trail will commence soon after
delivery of the plan with an expected completion by fall 2021.
Archives and Records Management/Records Conservation & Preservation (Art. 14 (c))
The 2019 Annual Town Meeting appropriated $20,000 in CPA funds for the conservation and
preservation of historic municipal documents and records. The current request would fund the
conservation and preservation of older documents and make them available on the Town's digital
archives. Documents to be conserved include School Committee Minutes, Board of Registrars
Minutes and Records of the Overseers of the Poor, all from years 1850-1910. In addition, selected
financial records of the Select Board and Assessor's Department during this time period will be
included as funding allows. The project is anticipated to be completed in 2021.
21
Battle Green Master Plan - Phase 3 (Art. 14 (d))
$253,394 was approved by the 2019 Annual Town Meeting for part of Phase 3 of the Battle
Green Master Plan Implementation. Phase 1 was approved at the 2011 Annual Town Meeting to
repair and upgrade the pathways surrounding the existing monuments on the Battle Green. Phase
2 was approved at the 2012 Annual Town Meeting for repairs and upgrades to the pathways
surrounding the Battle Green itself and Belfry Hill and for the rehabilitation of the granite steps
leading to the Obelisk and the fence at Ye Old Burying Ground. Phase 3 addresses site amenities,
the Old Belfry and historic monuments. The FY20 project request was originally in the amount
of$570,438, but due to CPA funding constraints in FY20, the funds requested were reduced to
$253,394. The remaining Phase 3 funds were requested at the spring 2020 ATM (see Art. 10(c),
pg. 16). An architect is developing plans and specifications for all of the work as funded and
outlined to date. Bids will be solicited in the spring of 2021 with work continuing into the fall of
2021.
Old Reservoir Bathhouse Renovation (Art. 14 (g))
$620,000 was approved by the 2019 Annual Town Meeting to renovate the Old Reservoir
Bathhouse. Based on the finding of a 2018 feasibility study, the project will include renovation of
the Bathhouse, including installation of all new fixtures, replacement of the existing roof and
plumbing system and reconfiguration of the main entrance. The project will address accessibility
issues in the Bathhouse, as well as the walkway and surrounding site. The construction phase of
the Old Reservoir bathhouse renovation went out to bid in June 2020,but the bids came in
substantially higher than budgeted. Staff from Recreation and the Department of Public Facilities
have been discussing alternative options that would allow for this project to move forward
without changing the scope of work. The Recreation Department is currently reviewing various
options with the Department of Public Facilities to determine how to proceed.
Park Improvements -Hard Court Resurfacing (Art. 14 (h))
The 2019 Annual Town Meeting appropriated$70,000 in CPA funds for the resurfacing,painting and
striping of the hard court surfaces located at Adams Park, behind the Waldorf School. The hard court
surfaces included the Adams Tennis Courts and the Adams Basketball Courts; the project also included
the installation of a permanent bike rack at the park and the installation of new posts,backboards, nets
and rims. The resurfacing portion of this project began in June 2020 and was completed in July 2020.
The remaining items are anticipated to be completed in spring 2021.
Park Improvements -Athletic Fields (Art. 14 (i))
$435,000 was approved by the 2019 Annual Town Meeting to fund the Diamond Middle School
Field renovation, including the installation of ADA-compliant pathways, natural turf, drainage
and a new irrigation system and the addition of site amenities such as benches and backstops. An
accessible route will be installed along the fence on the west side of the site at the softball field
and an accessible route will be installed on the east side of the site in the baseball field to connect
to the track and field event area. An accessible walk will be installed leading from the parking
lot and field area. The project began in June 2020 and is currently ongoing; it is anticipated to be
completed by May 2021.
22
Completed FY 2020 Projects, 2019 ATM: Amount Appropriated/Amount Spent
1. Art. 14 (e) 9 Oakland Street- Renovations and Adaptive Re-Use Supplemental Funds.
$70,000/$70,000
2. Art. 14 (j)Playground Replacement Program- Bridge School. $302,000/$281,890
3. Art. 14 (k) LexHAB: Preservation, Rehabilitation & Restoration of Affordable Housing.
$99,700/$99,700
FY 2020 Projects Indefinitely Postponed, 2019 ATM
2. Art. 14 (f) Athletic Field Complex at Minuteman Regional Vocational Technical School.
23
Status Report on FY 2019 CPA Projects
Community Center Sidewalk(Art. 10 (b))
$365,000 was approved by the 2018 Annual Town Meeting to install a new 435' cement concrete
sidewalk to connect the existing sidewalk along the Community Center driveway. The project also
includes the installation of pedestrian-level solar LED lights, work at the entrance and two
handicapped-accessible ramps at the entrance on Marrett Road. Construction is substantially complete,
with minor punch list items to be addressed in the spring of 2021.
Public Grounds Irrigation Improvements (Art. 10 (e))
$100,000 was approved by the 2018 Annual Town Meeting for updates and improvements to the
existing irrigation systems on the Town's public grounds. Of this $100,000, $40,000 was funded
through CPA and the remaining $60,000 was funded through the General Fund. The updates to the
system would allow irrigation to be targeted on turf areas while conserving water. The targeted areas
are the Battle Green, Hastings Park, Emery Park, Cary Memorial Building and the Town Office
building. The project is expected to go out to bid in the winter of 2021 and be installed by fall 2021.
Athletic Facility Lighting (Art. 10 (g))
$975,000 was approved by the 2018 Annual Town Meeting to replace the existing lighting system and
structures at the Center Recreation Complex #1 Baseball Field, #2 Softball Field and the Basketball
Courts with more cost efficient fixtures and illuminants. The existing lighting system and structures at
the Gallagher Tennis Courts, Center Basketball Courts and the Irving H. Mabee Pool Complex were
also to be replaced. The lighting replacement at the Center#1 baseball field and Center#2 softball
field was completed in May 2019. The lighting upgrades at the Gallagher Tennis Courts, Center
Basketball Courts and Irving H. Mabee Town Pool Complex were not completed within this project,
however, due to the high bids that were received and budgetary constraints. Nevertheless, a portion of
the Gallagher Tennis Courts construction was completed, including the underground conduit for future
installation of poles and fixtures. The improvements that could not be included with this project were
incorporated in the FY21 supplemental request. (See Art. 10(g),pg. 17).
Center Track and Field Reconstruction (Art. 10 (h))
The 2018 Annual Town Meeting approved $3,340,000 for renovations to the Center Track and Field.
Of this $3,340,000, $2,829,000 was CPA-eligible. The FY19 funding request was for the complete
reconstruction of the track and the addition of two lanes, as well as a complete renovation of the
athletic field, the installation of a new lighting system and the replacement of existing bleachers and
fencing. A series of four public meetings was held in the fall and winter of 2018/2019 to receive input
and feedback and answer questions from stakeholders and community members. Through the public
process, a synthetic surface was chosen for the athletic field, which is not CPA-eligible. The overall
project has been completed and came in under budget and is awaiting final invoicing. A ribbon cutting
ceremony was held was on July 15, 2020.
24
Completed FY 2019 Projects, 2018 ATM: Amount Appropriated/Amount Spent
1. Art. 10 (c) Archives & Records Management/Records Conservation&Preservation.
$20,000/$19,028
2. Art. 10 (d) 9 Oakland Street Renovation and Adaptive Re-Use. $200,000/$200,000
3. Art. 10 (f) Playground Replacement Program - Bowman School. $302,000/$297,066
4. Art. 10 (i) Old Reservoir Bathhouse Design. $75,000/$64,405
5. Art. 10 (j) Lowell Street/Farmview Affordable Housing Supplemental Funds.
$1,400,000/$1,400,000
FY 2019 Projects Indefinitely Postponed, 2018 ATM
1. Art. 10 (a) Conservation Land Acquisition.
25
Status Report on FY 2018 CPA Projects
Willard's Woods and Wright Farm Meadow Preservation (Art. 10 (e))
$40,480 was approved by the 2017 Annual Town Meeting for the restoration,preservation and
protection of approximately 20 acres of conservation meadow at Willard's Woods and Wright
Farm. The FY18 appropriation was to further the goals of the multi-year Conservation Meadow
Preservation Program which has funded the restoration and preservation of the land at both
Hennessey Field and Joyce Miller's Meadow. The Wright Farm portion of the project is
complete. Willard's Woods meadow preservation activities will commence in summer 2021
based on recommendations in the land management plan for the area. (See Art. 14(b),pg. 21).
Cotton Farm Conservation Area Improvements (Art. 10 (f))
The 2017 Annual Town Meeting approved an appropriation of$301,300 to fund the design and
construction work needed to address several long-term goals at the Cotton Farm, a Town-owned
property. The project would include removal and naturalization of a major portion of the existing
driveway and parking area, relocation and construction of a new expanded parking area and
installation of an ADA accessible trail and pond viewing platform. The project, designed by Kyle
Zick Landscape Architects and by SumCo Eco-contracting, is now complete, except for
restoration planting survivability and is awaiting final invoicing.
Wright Farm Supplemental Funds (Art. 10 (g))
This $87,701 appropriation supplemented the legal work, site assessment work and land
management originally associated with the 2015 purchase of the second parcel of the Wright
Farm property. The contaminated soil discovered during an environmental site assessment was
transported from the site in 2017. Remaining funds will cover legal costs, assist with the
preparation and filing of the affordable housing deed restriction and fund the monitoring of the
restriction by the grantee and allow the Conservation Commission to prepare the conservation
deed restriction. Now that the transfer to LexHAB has been completed, the remaining legal work
and required deed restrictions are anticipated to be finalized with the State and executed this year.
(See Art. 9,pg. 29).
Munroe School Window Restoration (Art. 10 (i))
$675,000 of FY18 CPA funds were requested for the restoration of the existing windows at the
former Munroe School Building, based on a study funded with previously appropriated CPA
funds (see Art. 8(b),pg. 28). The scope of the planned restoration necessitated partial
accessibility upgrades to the building, including building access from the rear entrance and
renovations to an existing bathroom to make it handicapped-accessible. A Massachusetts Cultural
Council Cultural Facilities Fund Capital Grant was received for $200,000 which allowed both the
window and accessibility aspects of the project to move forward, as planned. The project is
complete and is awaiting final invoicing.
26
Completed FY 2018 Projects, 2017 ATM: Amount Appropriated/Amount Spent
1. Art. 10 (a) Interpretive Signage Project. $38,400/0 (project withdrawn)
2. Art. 10 (b)Parker's Revenge Interpretive and Public Education Signage and Displays.
$41,350/$41,350
3. Art. 10 (c) Greeley Village Rear Door and Porch Supplemental Request. $56,712/$55,629
4. Art. 10 (d) Affordable Units Preservation - Judge's Road/Pine Grove.
$1,048,000/$1,038,122
5. Art. 10 (1)Park Improvements - Athletic Fields. $125,000/$104,046
6. Art. 10 (m) Town Pool Renovation. $2,154,350/$2,116,031
7. Art. 10 (n)Park and Playground Improvements. $60,000/$59,932
FY 2018 Projects Indefinitely Postponed, 2017 ATM and STM
1. Art. 10 (h) Stone Building Feasibility Study.
2. Art. 10 (j) Center Streetscape Improvements.
3. Art. 10 (k) Community Center Sidewalk.
4. Art. 12 (a) STM Busa Farm- Affordable Housing.
5. Art. 12 (b) STM Property Purchase- Adams Street Lot at Chiesa Farm.
27
Status Report on FY 2017 CPA Projects
Minuteman Bikeway Wayfinding Signs Implementation (Art. 8 (i))
$120,000 was appropriated by the 2016 Annual Town Meeting for the purchase and installation
of approximately 220 signs containing information on proper etiquette,bikeway access, nearby
attractions and regulatory signage. The first phase of the work, which included sign installation
and pavement markings, is complete. The remaining balance will be used to install larger signs
and informational kiosks at key points along the trail. An architect will begin design work in the
spring of 2021. The project will go out to bid in summer 2021 for installation.
Grain Mill Alley Design Implementation (Art. 8 (o))
The FY17 appropriation for the Grain Mill Alley project funded the development of the `bookends' of
the alley that runs between Mass. Ave. and the Minuteman Bikeway. Improvements to the Mass. Ave.
end of the alley will include brick paving,plantings and fixed seating. An alternative transportation
node is envisioned for the space adjacent to the bikeway which will include the installation of bike
racks, fixed seating, a bike repair station, plantings and a raised pedestrian crossing to improve safety.
The Historical Society previously owned a parcel of land that was needed to implement the alternative
transportation node, as designed; the parcel was transferred to the Town in September 2020 (see ATM
2020 Art. 25). An updated project scope has now been received from the landscape architect who will
design and construct the bike node. Since the initial design, some of the products are no longer
available and prices have increased. Additional CPA funding is not anticipated. Work is scheduled to
commence after 2021 Patriots' Day and will take approximately 6-8 weeks to complete.
Completed FY 2017 Projects, 2016 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b) Munroe Center for the Arts Window Study. $30,000/$29,550
2. Art. 8 (c) Lexington Arts and Crafts Society Parsons Gallery Lighting Renovation.
$24,280/$24,280
3. Art. 8 (e) Keeler Farm Community Housing Acquisition. $185,000/$49,916
4. Art. 8 (f) Greeley Village Rear Door and Porch Preservation. $263,250/$263,250
5. Art. 8 (g) Wright Farm Barn Needs Assessment and Feasibility Study. $35,000/$35,000
6. Art. 8 (h)Anthony Park Construction Funds. $60,000/$59,698
7. Art. 8 (j) Town Pool Design and Engineering Costs. $166,000/$112,000
8. Art. 8 (k)Park Improvements - Hard Court Resurfacing. $61,000/$59,959
9. Art. 8 (1) Granite Forest Pocket Park Construction at Lincoln Park. $30,000/$29,980
10. Art. 8 (m)Park Improvements - Athletic Fields. $120,000/$119,707
11. Art. 8 (n) Park and Playground Improvements. $75,000/$54,334
FY 2017 Projects Indefinitely Postponed, 2016 ATM
1. Art. 8 (a) Munroe Tavern Archaeological Dig.
2. Art. 8 (d) Visitors Center Renovation.
28
Status Report on FY 2016 CPA Projects
Battle Green Streetscape Improvements (Art. 8 (e))
The 2015 Annual Town Meeting approved $140,000 in CPA funds to hire an architectural/engineering
firm to take the conceptual ideas to the 100% design stage with cost estimates for any recommended
improvements to the area. This is the next phase of an ongoing program to improve the Battle Green
Streetscape. The 2014 Annual Town Meeting had approved $63,000 in CPA funds to hire an
architect/engineering firm to take concept plans to the 25% design stage and develop cost estimates for
the recommended improvements (Art. 8(e), pg. 31). That phase of the project has progressed to nearly
25%but it is currently on hold while the Center Streetscape project is being finalized. A subsequent
request for construction costs is anticipated for FY23.
Community Center Sidewalk Design (Art. 8 (f))
$50,000 was approved by the 2015 Annual Town Meeting for additional design funds for the
Community Center Sidewalk project. Two sidewalk concepts were previously developed by the
Town with CPA funds appropriated by the November 2013 Special Town Meeting but neither
design was approved by the proprietors of the adjacent Scottish Rite property. The FY16 request
provided funds for an outside firm to develop appropriate design alternatives, which were
ultimately approved. Funding for construction was requested and approved at the 2018 Annual
Town Meeting and the project is now substantially complete (See Art. 10(b),pg. 24).
Grain Mill Alley Design Funds (Art. 8 (o))
$18,000 was approved by the 2015 Annual Town Meeting for continuing design for improvements to
Grain Mill Alley. $21,500 was initially approved by the 2013 Annual Town Meeting for the design
project but it was determined that this additional appropriation was needed to continue the process of
designing a safe, welcoming, aesthetically appropriate and cost-effective public space. $214,114 was
requested in FY17 to fund the design and construction of one third of the initial project-- the creation
of an alternative transportation node in the space adjacent to the Minuteman Bikeway. A balance of
$5,000 from this FY16 appropriation remains unspent and will be used to supplement the FY17
request. (See Art. 8(o),pg. 28).
Property Purchase - 241 Grove Street (Art. 9)
At the 2012 Annual Town Meeting, voters approved the purchase of 12.6 acres of the Wright Farm, a
significant portion of the 13.6 acre parcel of land located on Grove Street. (See Art. 9,pg. 35). The
2015 Annual Town Meeting approved the purchase of the remaining Wright Farm parcel
(approximately one acre) with $618,000 in CPA funds which included an existing farmhouse and barn.
LexHAB subsequently determined that the farmhouse was suitable for affordable housing purposes
and requested $200,000 in CPA funds under Article 5 at the November 2015 Special Town Meeting#
2 for renovations to the farmhouse (see below-Property Improvements - 241 Grove Street, Art. 5). The
acquisition of the remaining property will allow the Conservation Commission to incorporate the barn,
driveway and parking area into the existing conservation parcel and adjacent open spaces. The
acquisition was financed through the issuance of a $2.95 million bond anticipation note in February
29
2013 and converted to a 10 year bond in February 2014. Debt service payments are ongoing until
FY2024.
The Town closed on the property on February 11, 2016. A purchase and sale agreement was drafted in
order to transfer a portion of the parcel to LexHAB, with the remaining portion incorporated into the
2012 12.6 acre conservation land purchase managed by the Conservation Commission. The MGL
Chapter 40B Local Initiative Planning Process (LIPP) is now completed and the final recording of the
Approval Not Required Plan that divided the lot into two lots was filed. The Select Board voted on the
two deeds transferring the applicable portions of the lots to LexHAB and the Conservation
Commission in 2020. The remaining legal work and required affordable housing and conservation
deed restrictions are anticipated to be finalized and executed this year.
Cary Memorial Building Sidewalk(Article 4/2015 March Special Town Meeting#2)
$8,241,350 in CPA funds for renovations to the Cary Memorial Building was approved by the 2014
March Special Town Meeting (Art. 2,pg. 31). At the time of the 2014 STM request, the sidewalk
accessibility design had not been decided. This request for $194,200 was approved by the 2015 March
Special Town Meeting#2 for the construction of safe, accessible and aesthetically appropriate
sidewalks in front of the Cary Memorial Building. This project is currently on hold,pending
completion of the Center Streetscape design.
Completed FY 2016 Projects, 2015 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Conservation Meadow Preservation Program. $26,400/$24,957
2. Art. 8 (b)Parker's Revenge Site Restoration. $36,790/$36,790
3. Art. 8 (c)First Parish Church Restoration Historic Structures Report. $40,000/$40,000
4. Art. 8 (d) Cary Memorial Building Records Center Shelving. $75,398/$33,221
5. Art. 8 (h) Community Center Preservation Restriction Endowment. $25,000/$0
(Agreement has been recorded at Registry of Deeds. Enforcement funds remain
available).
6. Art. 8 (i)Park and Playground Improvements. $68,000/$68,000
7. Art. 8 (j)Park Improvements - Athletic Fields. $85,000/$81,041
8. Art. 8 (k)Park and Playgrounds ADA Accessibility Study. $78,000/$76,207
9. Art. 8 (1)Park Improvements - Hard Court Resurfacing. $55,000/$55,000
10. Art. 8 (m) Lincoln Park Field Improvements -Phase 3. $220,000/$219,968
11. Art. 8 (n) Minuteman Bikeway Culvert Rehabilitation. $290,000/$155,366
12. Art. 8 (p) Minuteman Bikeway Wayfinding Signs. $39,000/$39,000
13. Art. 8 (q) Lower Vine Brook Paved Recreation Path Reconstruction. $369,813/$342,053
14. Art. 5 STM Property Improvements - 241 Grove Street. $200,000/$200,000
FY 2016 Projects Indefinitely Postponed, 2015 ATM
1. Art. 8 (g) Cary Memorial Building Sidewalk Enhancements.
30
Status Report on FY 2015 CPA Projects
Cary Memorial Building Upgrades (Art. 2 2014 March STM)
The 2014 Special Town Meeting appropriated $8,677,400, of which $8,241,350 was CPA-
eligible, to upgrade the Cary Memorial Building. The project reached substantial
completion and a grand re-opening and re-dedication was held on October 24, 2015. It is
anticipated that the remainder of the appropriation ($112,175) will be used for sidewalk
construction once design for the Center Streetscape project is finalized. Debt service
payments for the financed portion of the project are ongoing until FY2025.
Battle Green Streetscape Improvements (Art. 8 (e))
This project was the next step in an ongoing program to improve the Battle Green
Streetscape, focusing on efficient and safe pedestrian and vehicular flow in and around the
Battle Green. 2014 Annual Town Meeting approved $63,000 in CPA funding to hire an
architect/engineering firm to take the concept plan to the 25% design stage and develop
cost estimates for the recommended improvements. The total project cost was $90,000, the
remainder being financed through the tax levy. A consultant was hired in 2015 to provide
plans and specifications at 25% design. An additional request is anticipated in FY23 for
construction costs. (See description of Art. 8(e),pg. 29).
Parker Meadow Accessible Trail D&E (Art. 8 (1))
For this project, a collaboration between the Recreation Committee, the Conservation
Commission, the Commission on Disability and other interested citizens and land stewards,
$34,500 was requested in CPA funding to design and create a universally accessible
passive recreational trail system for Parker Meadow. Initial survey and wetland delineation
work was completed in June 2019. Kyle Zick Landscape Architects was engaged in August
2019 for design work, which includes permitting and construction bid documents with
these funds. Two public forums and a public site walk were held to share design ideas and
solicit feedback from the public, along with direct feedback from and responses with
interested neighbors,between October and December 2019. The final bid package is
completed and issuance of the bid for a spring 2021 construction date is in process. (See
Art. 10(k),pg. 18).
Completed FY 2015 Projects, 2014 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (b)Visitor Center- Design Phase. $59,332/$10,220
2. Art. 8 (c) Hastings Park Gazebo Renovation. $120,000/$117,586
3. Art. 8 (d) Historical Commission Inventory Forms for Priority Buildings. $35,000/
$34,040
4. Art. 8 (f) Vynebrooke Village Renovations. $300,551/$253,425
5. Art. 8 (g) LexHAB Set-Aside Funds for Development of Community Housing at
the Busa Property. $1,284,653/$1,284,653
6. Art. 8 (h) Lincoln Park Field Improvements - Phase 2. $200,000/$196,521
31
7. Art. 8 (i) Park and Playground Improvements. $65,000/$64,828
8. Art. 8 (j)Park Improvements - Athletic Fields. $100,000/$99,820
9. Art. 8 (k)Park Improvements - Hard Court Resurfacing. $85,000/$85,000
10. Art. 3 STM Land Acquisition- Off Concord Road. $220,000/$0
11. Art. 3 2014 March STM Amend Article 5 of November 4, 2013 STM
Art. 10 2014 June STM Amend Article 5 of November 4, 2013 STM_
Renovations to Community Center. $6,297,184/$6,297,184
FY 2015 Projects Indefinitely Postponed, 2014 ATM
1. Art. 8 (a) Sidewalk Construction for the Community Center.
32
Status Report on FY 2014 CPA Projects
CPA Conservation Restriction Enforcement Funds (Art. 8 (b))
This $25,000 project was funded by the 2013 Annual Town Meeting to draft and record
Conservation Restrictions on five CPA-funded conservation lands purchased in the last several
years. Since a conservation entity separate from the Town Conservation Commission must hold
the restriction, funding included nominal monies to ensure that such an organization would be
able to complete the baseline and documentation work and long term monitoring necessary to
responsibly hold the restriction. Town staff is currently collaborating with Conservation Land
Stewards and the Citizens for Lexington Conservation (CLC) to prepare the conservation
restrictions (CRs) for acceptance by the Conservation Commission, Select Board and the State
Department of Conservation and Recreation. Documentation for Wright Farm is being
coordinated with land management planning; initial fieldwork was completed in winter 2019
with remaining documentation scheduled for winter 2020. The other four CRs, Cotton Farm,
Leary Property and the Goodwin Parcels are still under state review as necessary for final
approval. Once the state approves each CR, each CR will be executed with CLC and invoices
paid through this CPA authorization to CLC for the one-time approved administrative and
enforcement costs for holding each CR on behalf of the Town. Once CRs are executed and
recorded, these funds will be transferred to CLC for in-perpetuity administration and
enforcement of the CRs. It is anticipated that these CRs will be executed by May 2021.
Land Purchase- Off Marrett Road (Community Center) (Art. 2 Mar. 2013 STM)
At the March 18, 2013 Special Town Meeting funds were approved for the purchase of the
property at 39 Marrett Road, owned by the Scottish Rite Masons, to be used as a multi-
generational community center for the Town of Lexington. The purchase price, plus related
closing expenses, totaled $10,950,000, of which $7,390,000 was eligible for CPA funding.
The purchase of the property was completed on December 5, 2013; the transition of several
Town departments to the facility occurred in 2015. The acquisition was financed through
the issuance of a $7.39 million bond anticipation note in November 2013 and converted to
a 10-year bond in February 2014. Debt service payments are ongoing until FY2024. (See
pg. 12).
Completed FY 2014 Projects, 2013 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Archives and Records Management/Conservation. $20,000/$20,000
2. Art. 8 (c) Cary Memorial Building Upgrades - Design Funds. $550,000/$550,000
3. Art. 8 (f) Park and Playground Improvements. $147,500/$140,110
4. Art. 8 (g)Park Improvements -Athletic Fields. $65,000/$58,486
5. Art. 8 (h) Lincoln Park Field Improvements. $150,000/$149,999
6. Art. 8 (i) Lexington Center(Grain Mill Alley)Pocket Park Design and Ancillary
Costs. $21,500/$21,500
7. Art. 8 (j) Merriam Hill Preservation Project. $3,000/$3,000
8. Art. 8 (k) Moon Hill Preservation Project. $6,000/$6,000
33
9. Art. 8 (1) Greeley Village Front Doors. $172,734/$172,734
10. Art. 8 (n)ACROSS Lexington Pedestrian/Bicycle Route System. 5,000/$5,000
11. Art. 8 (o) Buclunan Tavern Restoration and Renovation. $650,000/$616,838
12. Art. 5 Nov. 2013 STM Renovations to Buildings to be acquired at 39 Marrett Road.
See Article 10 June STM/FY15 pg. 33.
FY 2014 Projects Indefinitely Postponed, 2013 ATM
1. Art. 8 (d) Muzzey Senior Center Upgrade - Phase 3.
2. Art. 8 (e) Visitor Center- Design Phase.
FY 2014 Projects Not Adopted, 2013 ATM
1. Art. 8 (m) LexHAB Set-Aside Funds for Development of Community Housing.
$450,000
34
Status Report on FY 2013 CPA Projects
Battle Green Master Plan Implementation, Phase 2 (Art. 8 (f))
This project was approved for$143,845 at the 2012 Annual Town Meeting for repairs and
upgrades to the pathways surrounding the Battle Green and Belfry Hill and for rehabilitation
of the granite steps leading to the Obelisk and the fence at Ye Olde Burying Ground. An
architect is currently developing plans and specifications. This project will go out to bid in
spring of 2021. (See also Battle Green Master Plan Implementation Phase 1, FY12 Art. 8(1),
pg. 36 and Phase 3, FY20 Art. 14(d), pg. 22 and Art. 10(c),pg. 16).
Land Purchase- Off Grove Street (Art. 9)
The 2012 Annual Town Meeting approved $3,072,000 in CPA funding for the purchase of
12.6 acres of open space at the Wright Farm property at 241 Grove Street,plus related
expenses, to be dedicated as conservation land. At the time of purchase, the Town retained a
future option to purchase the remaining .99 acre of the property, containing a farmhouse,
barn and garage. The 2015 Annual Town Meeting approved$618,000 in CPA funds for the
purchase of the remaining parcel. (Article 9,pg. 29).
The purchase of the first portion of land was completed on December 20, 2012, financed
with a short term bond anticipation note issued in February, 2013 in the amount of
$2,950,000. In February, 2014, the BAN was converted to a $2,950,000 ten-year bond and
the first debt service payments of principal and interest on the bond were made in FY15.
Debt service payments are ongoing until FY2024.
Completed FY 2013 Projects, 2012 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Archives and Records Management/Conservation, Phase 5. $150,000/
$147,019
2. Art. 8 (b)Paint Mine Barn Preservation. $34,770/$34,454
3. Art. 8 (c) Muzzey Senior Center Upgrades. $561,518/$0
4. Art. 8 (d) Cary Memorial Building Upgrades. $75,000/$73,133
5. Art. 8 (e) Center Playfields Drainage, Phase 3. $605,718/$596,876
6. Art. 8 (g) LexHAB Set-Aside Funds for Housing Acquisition. $450,000/$0 (2014
ATM-approved appropriation be used for development of community housing on the
Busa property).
7. Art. 8 (h) Buckman Tavern HS Report/Needs Assessment. $65,000/$65,000
8. Art. 8 (i) Historical Society- Historical Records Preservation. $77,268/$77,268
9. Art. 8 (j) Greeley Village Accessible Housing Project. $810,673/$759,729
35
Status Report on FY 2012 CPA Projects
Battle Green Monument Restoration (Art. 8 (e))
$50,000 was approved by the 2011 Annual Town Meeting to address the rehabilitation and
repair of existing monuments in and around the Battle Green. Monuments to be restored and
repaired included the Obelisk, Minuteman Statue, Minuteman Monument and the Common
flagpole. Repairs and conservation of the Minuteman Statue by Daedalus, Inc. have been
completed. The other monuments are being reviewed and will go out to bid in the spring of
2021. Restoration work will commence in the summer/fall of 2021.
Battle Green Master Plan Implementation, Phase 1 (Art. 8 (f))
This project was approved for$50,000 at the 2011 Annual Town Meeting to repair and
upgrade the pathways surrounding the existing monuments on the Battle Green. An architect
is currently developing plans and specifications. The project will go out to bid in the spring
of 2021. (See also Battle Green Master Plan Implementation Phase 2, FY13 Article 8(f),pg.
35 and Phase 3, FY20 Article 14(d), pg. 22 and FY21 Art. 10(c), pg. 16).
Completed FY 2012 Projects, 2011 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 8 (a) Archives and Records Management/Conservation. $150,000/$150,000
2. Art. 8 (b) East Lexington Fire Station Doors Replacement. $60,000/$60,000
3. Art. 8 (d) LexHAB Set-Aside for Housing Acquisition. $450,000/$365,347 (2014
ATM approved remainder be used for development of community housing on the
Busa property).
4. Art. 8 (g) Center Playfields Drainage Implementation, Phase 2. $911,863/$911,863
5. Art. 8 (i)Vynebrooke Village Drainage Improvements, Phase 2. $364,800/$261,578
6. Art. 7 (a) STM Cary Library Archives Preservation. $35,000/$19,540
FY 2012 Projects Indefinitely Postponed, 2011 ATM
1. Art. 8 (h) Muzzey Condominium Association Window Replacement.
FY 2012 Projects Not Adopted, 2011 ATM
1. Art. 8 (c) Leary Property Planning Funds. $30,000
36
Status Report on FY 2011 CPA Projects
Completed FY 2011 Projects, 2010 ATM: Amount Appropriated/Amount Spent
1. Art. 8 (a) Minuteman Bikeway Preservation. $320,000/$308,733
2. Art. 8 (b) Old Reservoir Project Stormwater Mitigation, Phase 2. $190,047/$168,413
3. Art. 8 (c) Center Playfields Drainage, Phase 1. $875,173/$872,595
4. Art. 8 (d) Greeley Village Siding Replacement. $386,129/$378,027
5. Art. 8 (e) Vynebrooke Village Drainage Study. $10,000/$9,999
6. Art. 8 (f) LexHAB Purchase of Two Properties. $695,000/$695,000
7. Art. 8 (g)Archives and Records Management/Records Conservation. $150,000/$149,862
8. Art. 8 (h) Cary Memorial Library Archives Preservation. $100,000/$94,950
9. Art. 8 (i) Cary Memorial Building Improvements/Upgrades Study. $60,000/$60,000
10. Art. 8 (j) Cary Memorial Building Signage. $25,000/$25,000
11. Art. 8 (k) Municipal Building Envelope. $73,000/$71,183
12. Art. 8 (1) Town Office Building Renovation. $1,500,000/$1,385,169
13. Art. 8 (m) Cary Memorial Building HVAC. $35,000/$33,274
14. Art. 8 (n)Police Station Ventilation. $31,700/$28,361
15. Art. 8 (o) Muzzey Senior Center Improvements Study. $45,100/$45,100
16. Art. 8 (p) White House Historic Structure Report. $18,000/$18,000
17. Art. 8 (q) Stone Building Exterior Stabilization. $202,933/$202,927
18. Art. 8 (r) Munroe Tavern Capital Improvements. $400,000/$400,000
19. Art. 8 (s) Comprehensive Cultural Resources Survey. $5,300/$5,161
20. Art. 8 (t) Battle Green Master Plan. $25,000/$25,000
21. Art. 9 Cotton Farm Land Acquisition. $3,857,000/$3,857,000
37
Status Report on FY 2010 CPA Projects
Completed FY 2010 Projects, 2009 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 11 (a) Center Playfields Drainage Study. $70,000/$69,198
2. Art. 11 (b) Storm Water Mitigation at the Old Reservoir and Marrett Road, Phase 1.
$569,000/$525,198
3. Art. 11 (c)Pond Drainage Improvements to Pine Meadows Golf Club.
$200,000/$200,000
4. Art. 11 (d)Archives and Records Management Preservation. $150,000/$150,000
5. Art. 11 (f) Town Office Building Renovation Design. $30,000/$30,000
6. Art. 11 (g)Police Station Space Needs Study. $45,000/$39,115
7. Art. 11 (h) Stone Building Renovation. $180,000/$52,093
8. Art. 11 (i)Fire Headquarters Renovation and Redesign. $29,700/$27,261
9. Art. 11 (j) Greeley Village Roof Replacement. $320,828/$320,828
10. Art. 11 (k) Munroe Tavern Historic Structure Report. $50,000/$40,000
11. Art. 11 (1)Purchase of Three Properties by LexHAB. $845,000/$845,000
12. Art. 12 Purchase of the Leary Property off Vine Street. $2,763,100/$2,748,411
13. Art. 6 (a) STM Land Purchase off Lowell Street (the Busa Farm).
$4,197,000/$4,194,886
FY 2010 Projects Indefinitely Postponed, 2009 ATM
3. Art. 11 (e) Cary Vault Climate Control- Supplemental Appropriation.
38
Status Report on FY 2009 CPA Projects
Completed FY 2009 Projects, 2008 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 9 (a) Survey and Define Affordable Housing Study- LexHAB and Lexington
Housing Authority. $25,000/$13,204
2. Art. 9 (b) Belfry Hill Restoration Project. $9,850/$9,362
3. Art. 9 (c) Hancock-Clarke House Restoration. $600,000/$600,000
4. Art. 9 (d) Reconstruction of the Gatehouse/Pond Dredging at the Old Reservoir.
$55,000/$21,947
5. Art. 9 (e) Window Replacement at Vynebrooke Village. $158,686/$155,155
6. Art. 9 (f) Archives and Records Management/Records Conservation.
$150,000/$150,000
7. Art. 9 (g) Purchase of Three Condominium Units at Parker Manor- LexHAB.
$652,800/$652,800.
8. Art. 9 (i) Harrington School Playground. $75,000/$75,000
9. Art. 9 (j) Building Upgrades to the Old Harrington School. $330,000/$330,000
10. Art. 9 (k) Town Office Building Complex Building Envelope. $95,000/$95,000
11. Art. 9 (1) East Lexington Fire Station- Storm Window and Central Air Conditioning.
$47,500/$46,287
12. Art. 9 (m)ADA Accessible Bathrooms and Appropriate Signage at the Town Office
Building. $70,000/$20,434
13. Art. 9 (n) Town Office Building Use Study and Renovation Design. $80,000/$80,000
14. Art. 9 (q) Replacement of Munroe School Fire Prevention System.
$579,550/$344,803
15. Art. 5 STM Acquisition of the Goodwin Parcels. $181,517/$180,343
16. Art. 6 STM Harrington Preschool Playground Supplemental Appropriation.
$35,135/$19,278
FY 2009 Projects Indefinitely Postponed, 2008 ATM
1. Art. 9 (h) Senior Center Design, Renovation and Expansion.
2. Art. 9 (o) Stone Building Renovation.
3. Art. 9 (p)Proposed Land Acquisitions.
39
Status Report on FY 2008 CPA Projects
Historic Preservation at Ye Olde Burial Ground and Munroe Cemetery (Art. 26 (b))
The 2007 Annual Town Meeting voted$367,000 in CPA funds to hire a qualified stone
conservator and a qualified stone preservation contractor to preserve and repair the grave
markers at Ye Olde Burial Ground and Munroe Cemetery. Ivan Myjer, of Building
Monument Conservation, was hired as the stone conservator and project overseer.
ConservArt LLC was hired to perform preservation and restoration work at Ye Olde Burial
Ground, Munroe Cemetery and Robbins Cemetery. Based upon reports from Ivan Myjer, a
majority of markers and stones at Ye Olde Burial Ground, Munroe Cemetery and Robbins
Cemetery have been repaired and restored. Attention has now turned to the final phase of the
project. This includes any final restoration work at these cemeteries and the development of a
GIS map of each cemetery. Plans and specifications are being developed and bid, with the
expectation that the contractor will begin work in the spring of 2021.
Tourism Signs (Art. 26 (i))
At the 2007 Annual Town Meeting, $18,360 was voted for directional and storytelling
signage in Lexington. The directional signage from local highways to the Town's historic
sites has been created and installed. One remaining sign is still in the design phase, a
storytelling sign about April 19th, 1775, planned for the Battle Green. The Tourism
Committee applied for FY14 funding for three other signs; two for Buckman Tavern and one
for Belfry Hill to use some of the available funds from this project. The CPC voted to
authorize the use of up to $3,000 of the $6,500 remaining Sign Project funds for the FY14
request. Currently, there is $3,850 in available funding for the completion of this FY08
project. The final sign design will be completed in the spring of 2021 and installed in the
summer/fall of 2021.
Completed FY 2008 Projects, 2007 ATM: Amount Appropriated/Amount Spent
1. Art. 26 (a) Center Playfields Drainage Engineering Study. $40,000/$40,000
2. Art. 26 (c) Approved Fire Monitoring/Historic Houses. $18,120/$17,175
3. Art. 26 (d) Boiler and Oil Tank for Buckman Tavern. $10,685/$9,900
4. Art. 26 (e) Comprehensive Cultural Resources Survey. $90,000/$90,000
5. Art. 26 (f) Greeley Village Window Replacement. $228,404/$221,115
6. Art. 26 (g) East Lexington Branch Library (Stone Building) - Historic Structure
Report. $43,000/$43,000
7. Art. 26 (h) Cary Hall Restoration and Rehabilitation (Assessment of Cary Hall as
a Performance Center). $147,130/$68,257
8. Art. 26 (j) Douglas House- Rehabilitation of 7 Oakland Street (Rehabilitation of
the former Minuteman Press Building for affordable housing for brain-injured
adults). $300,000/$300,000
9. Art. 26 (k) West Lexington Greenway Corridor. $125,000/$121,943
10. Art. 26 (1) Muzzey High Condominium Building Study. $53,500/$53,500
40
Status Report on FY 2007 CPA Projects
Completed FY 2007 Projects, 2006 ATM and STM: Amount Appropriated/Amount
Spent
1. Art. 28 (c) Fire Station/Bedford Street Renovations. $100,000/$100,000
2. Art. 28 (g)Police Station- Interior Renovations. $100,000/$100,000
3. Art. 28 (i) Cary Memorial Building Vault Climate Control. $60,000/$56,437
4. Art. 4 (b) STM Hancock-Clarke House Pre-Restoration Project(Historic Structure
Report, Building Usage Study, Accessibility Evaluation and Construction
Specifications). $25,000/$25,000
5. Art. 4 (c) STM Lexington Depot—Elevator Project. $44,000/$44,000
6. Art. 4 (d) Cary Vault Shelving. $60,000/$60,000
NOTE:All unspent project funds are returned to the "bucket"from which they were
originally appropriated.
41
CPF ACCOUNT BALANCES
2021 Annual Town Meeting
APPROPRIATED TO DATE
(by category as of March 1, 2021)
CATEGORY
COMMUNITY HOUSING $11,574,512
HISTORIC RESOURCES $33,702,301
OPEN SPACE $18,756,266
RECREATIONAL RESOURCES $16,242,898
TOTAL $80,275,977
ADMINISTRATIVE EXPENSES $1,950,000
TOTAL APPROPRIATIONS TO DATE $82,225,977
AVAILABLE FOR APPROPRIATION AT ANNUAL
TOWN MEETING, MARCH 2021
AVAILABLE BALANCES
COMMUNITY HOUSING RESERVE $1,204,744
HISTORIC RESOURCES RESERVE $38,499
OPEN SPACE RESERVE $4,835
UNBUDGETED RESERVE $803,294
UNDESIGNATED FUND BALANCE $1,584,540
TOTAL1 $3,635,912
ESTIMATED REVENUES FY 2022
PROPERTY SURCHARGE $5,700,000
STATE MATCH (30%est) $1,710,000
INVESTMENT INCOME $20,000
TOTAL $7,430,000
OBLIGATED FY2022 DEBT AND NOTE PAYDOWN
TOTAL 2 ($2,989,550)
TOTAL ESTIMATED CPF FUNDS AVAILABLE
FOR NEW PROJECTS IN FY22 EXCLUSIVE OF DEBT 3 $8,076,362
If Article 25 passes:
1 Available Balances Total will be reduced to$2,635,912
2 Obligated FY2022 Debt and Note Paydown will be reduced to$1,949,550
3 New Total Estimated CPF Funds Available in FY22 Exclusive OF Debt$8,116,362
42
FY22 CPA PROJECT COSTS AND SUMMARY
ANNUAL TOWN MEETING- ARTICLE 10 VOTE AMOUNT
HISTORIC RESOURCES
P
Art. 10(a) Community Center Mansion Sidewalk&Patio 8-0 $110,000
Subtotal $110,000
OPEN SPACE
Subtotal $0
RECREATION
P.
Art. 10(b) Park and Playground Improvements-South Rindge Avenue 8-0 $170,000
Art. 10(c) Park Improvements-Athletic Fields- Muzzey Field 8-0 $155,000
P
Art. 10(d) Playground Enhancements- Pour-in-Place Surfaces 8-0 $150,000
Subtotal $475,000
COMMUNITY HOUSING
Subtotal
$0
TOTAL ATM PROJECTS ARTICLE 10 (a-d) $585,000
Art. 10(e) CPA Debt Service' 8-0 $2,989,550
Art. 10(f) Administrative Budget 7-1 $150,000
Subtotal $3,139,550
TOTAL FY22 COSTS FOR ARTICLE 10 (a-f) $3,724,550
FY22 TOTAL TO BE TAKEN FROM CPF CASH $3,724,550
1 CPA Debt Service will be reduced to$1,949,550 if Article 25 passes.
43
SUMMARY
FINANCING SOURCES
AVAILABLE CASH BALANCES $3,635,912
ESTIMATED FY22 REVENUE $7,430,000
TOTAL AVAILABLE FOR FY211 $11,065,912
FY21 COSTS(Annual Town Meeting)
PROJECT COSTS TO BE TAKEN FROM CPF CASH $585,000
ADMINISTRATIVE EXPENSES AND DEBT SERVICE 2 $3,139,550
TOTAL $3,724,550
NET BALANCE(AVAILABLE FOR FY23)3 $7,341,362
If Article 25 passes:
1 Total Available for FY21 will be reduced to$10,065,912
Z Administrative Expenses and Debt Service will be reduced to$2,099,550
3 New Net Balance(Available for FY23)$7,381,362
44