HomeMy WebLinkAbout2020-12-08 Budget Hearing Presentations Packet - Released SELECT BOARD MEETING
Tuesday, December 8, 2020
Conducted by Remote Participation*
3:30 PM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. 2021 Annual Town Meeting- Potential Warrant Articles from Committees 3:30pm
2. Tax Bill Insert 3:55pm
3. FY22 Proposed Budget- Department of Public Facilities Presentation 4:00pm
4. FY22 Proposed Budget- Land Use Presentation 4:45pm
5. FY22 Proposed Budget- Recreation Department Presentation 5:45pm
ADJOURN
1. Anticipated Adjournment 6:15pm
*as per Executive Order regarding remote participation:http s://www.mas s.go v/d o c/open-me eting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from them computer or tablet by
clicking on the following link at the time of the meeting:https://zoom.us/j/98058020444?
pwd=Sy9aait3Y09gYUhLVXY4ZVNaNWNkZz09
iP ho ne one-tap:
+13126266799„98058020444# or+192943628661198058020444#
Telephone:+1 301 715 8592 or+1 312 626 6799
Webinar ID: 980 5802 0444
Passcode:280877
The next regularly scheduled meeting of the Select Board will be held by remote participation on
Monday, December 14, 2020 at 7:00pm.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Lezfediia
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2021 Annual Town Meeting- Potential Warrant Articles from Committees
PRESENTER: ITEM
NUMBER:
Kelly Axtell, Deputy Town Manager
SUMMARY:
The board will discuss potential warrant articles for ATM 2021.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/8/2020 3:30pm
ATTACHMENTS:
Description Type
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A proposed article from the Noise Advisory Committee that would regulate the use of
powered-lawn-care equipment, particularly gas powered leaf blowers (GLBs).
• The committee has worked on this for at least 3 years.
• It has gone through numerous changes in response to input from various parties.
• The committee voted unanimously on November 24 to submit the attached
version.
• The committee has done extensive public outreach about this proposal. These
efforts have included posts on social media, an op-ed in the Minuteman, and
presentations to numerous community groups: Citizens for Lexington
Conservation, LexGWAC, Sustainable Lexington, Mothers Out Front, LPS Green
Teams, the League of Women Voters, and the Indian Association of Lexington.
At this time, the proposal has been endorsed by Citizens for Lexington
Conservation (CLC), LexGWAC, Sustainable Lexington, Mothers Out Front, and
Lexington Green Teams. An online survey distribute on social media to both
residents and Town Meeting members showed strong support for controlling the
noise from GLBs. In addition, while the Board of Health has not yet voted on our
proposal, liaison from the BOH, John Flynn, supports the proposal and anticipates
that the BOH will endorse it.
ARTICLE XX REDUCING NOISE FROM LAWN CARE
To see if the Town will vote to amend Chapter 80 of the Code of the Town of Lexington,
Noise Control, to regulate the use of powered lawn-care equipment; or act in any other
manner in relation thereto.
DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect
residents from noise pollution and toxic emissions from powered lawn-care equipment.
MOTION:
Part A:
1. Effective March 1, 2022, the use of all gas-powered leaf blowers is restricted to the
periods from March 15 to April 30 and October 1 to December 1. The use of gas-
powered leaf blowers is further restricted to the following days and hours:
a) For commercial lawn-care companies and residents
Monday—Friday: 8 AM to 5 PM
Saturday: 9 AM to 5 PM
b)Additional hours for residents:
Sunday and Legal Holidays: 9 AM to 5 PM
2. The Department of Public Works is permitted to use gas-powered leaf blowers for
extended hours on town land only, 7 AM to 7 PM from March 15 to April 30 and 7 AM
to 5 PM from October 1 to December 1.
3. The use of all other gas- or electric-powered lawn care equipment is restricted to the
following hours of operation all year:
a) For commercial lawn-care companies and residents:
Monday—Friday: 8 AM to 6 PM
Saturday: 9 AM to 5 PM
b)Additional hours for residents:
Monday: —Friday: 6 PM to 8 PM
Sunday and Legal Holidays: 9 AM to 5 PM
4. The noise rating each piece of equipment as certified by the manufacturer shall not
exceed 78 dBA at 50 feet.
Part B:
Effective March 1, 2024, the use of gas-powered leaf blowers by commercial landscape
firms is prohibited. Residents are exempted from this part.
Part C:
Both residents and contracting lawn care companies are responsible for adherence to
Parts A and B.
A warning will be issued at the first offense. Penalties are $50 for the second offense,
$100 for the third offense, and$150 for each subsequent offense.
Select Board Fossil Fuel Infrastructure Home Rule Petition
Proposal by the Sustainable Lexington Committee
December 2, 2020
Article Title 2
Article Summary 2
Alignment With Select Board Goals 3
Draft Article 3
Sustainable Lexington Committee Work Summary 3
Community Outreach Summary& Plans 4
Support of the Sustainable Lexington Committee 5
Draft Motion 5
References 10
Information required:
• A proposed title for the article
• An article summary(i.e. what issue are you trying to resolve?)
• Statement on how this article aligns with the goals set by the Select Board
• A draft motion
• A brief summary of how long your committee been working on article
• A brief summary of the community outreach on this topic by your committee
or plans to engage in outreach
• Any evidence that this has the support of a majority of your committee
Note: This proposed article is mostly based on Arlington's Article 5 (which was passed in
November 2020) and Brookline's Article 39 (to be voted on in December 2020).
1
Article Title
AUTHORIZE SPECIAL LEGISLATION TO REGULATE FOSSIL FUEL
INFRASTRUCTURE IN BUILDINGS AND ADOPT BYLAW AMENDMENT
Article Summary
At the Fall 2020-2 Special Town Meeting, Lexington voted near-unanimously to Declare
Climater setting a goal of"ending town-wide greenhouse gas emissions as quickly
as possible and no later than 203 5." In order to reach this goal, the Town must address onsite
fossil fuel combustion in buildings,which accounts for 36% of Lexington's greenhouse gas
emissions. This article will address a necessary step in reducing these emissions as well as help
protect the health and safety of its inhabitants and the natural environment.
In summary,passage of this article would authorize the Town 1)to file a home-rule petition
with the Massachusetts General Court for Special Legislation that would enable the Town to
enact local bylaws that would regulate fossil fuel infrastructure in new construction and major
renovations and 2) to enact such a bylaw.
This proposed Town bylaw would limit the installation of new fossil fuel (natural gas,propane,
fuel oil) infrastructure so as to require new or significantly renovated buildings to use clean
energy sources with the following exemptions:
• All cooking appliances;
• Backup generators;
• Outdoor cooking and heating;
• Large central hot water heaters;
• Life sciences laboratories and certain medical offices; and
• Repairs to unsafe conditions.
Buildings currently connected to fossil fuel infrastructure would not be affected by the
proposed bylaw. For major renovations, only the additions/renovations would be affected by
the proposed bylaw.
The proposed amendment additionally provides waivers for qualifying projects where non-
fossil fuel infrastructure is currently not feasible.
This coordinated effort is a necessary and valuable incremental step in reducing pollution and
investing in clean energy technologies for future generations.
2
Alignment With Select Board Goals
This article directly aligns with the Select Board January 2020—December 2021 Goal of
Implementing the Sustainable Action Plan and Getting to Net Zero Emissions Plan as it
provides a plan and a path to significantly reduce emissions from new construction and
major renovations for all buildings in Lexington.
It further aligns with the resolution in Article 33 adopted by Town Meeting in 2013, to
"include climate change in all...decisions and planning processes" and to "take action
to...reduce greenhouse gas emissions..." and the Declaration of a Climate Emg�en�c
approved by a near unanimous vote at the Fall 2020-2 Special Town Meeting and the 2017
vote of the Select Board to join the Paris Climate Accord.
Draft Article
(1)Authorize and request the Select Board to petition the Massachusetts General Court to enact
legislation to:
(a)Allow the Town of Lexington to regulate fossil fuel infrastructure in new buildings
and major renovations for the purposes of improving health and safety, reducing
greenhouse gas emissions, and encouraging renewable energy production and use,
notwithstanding the State Building Code, the Gas Code, M.G.L. c. 164 or any other law
of the Commonwealth regulating natural gas as a residential utility;
(b)Allow the Town to adopt and further amend general or zoning bylaws that regulate
fossil fuel infrastructure; and
(c)Allow the Building Commissioner to administer such bylaws, including through the
withholding of building permits.
(2) Further to vote to establish a new section of the Town Bylaws prohibiting or otherwise
regulating or restricting the installation of fossil fuel infrastructure in new construction projects
and/or major renovation and rehabilitation projects in Lexington, and to set forth the terms and
scope of such regulations or restrictions including exemptions or waivers to same; or take any
action related thereto.
Sustainable Lexington Committee Work Summary
The Sustainable Lexington Committee has been working with multiple organizations to
reduce greenhouse gas emissions since its inception. These efforts include Solarize
Lexington; the Solar Energy Task Force's Rooftop, Canopy, and Ground Mount Solar
program; Community Choice Aggregation Program; the Integrated Building Design and
Construction Policy; Lex Drive Electric; Lexington Public Schools and residential
compost programs, and plastic reduction bylaws passed near unanimously in the 2018 and
2019 Annual Town Meetings.
3
A subgroup of Sustainable Lexington Committee members and members of the Lexington
community have been working on an `Electrify Everything' campaign throughout 2020.
This included:
• Attending information sessions provided by the team in the Town of Brookline
who passed similar legislation in 2019. (The Town of Brookline effort was
conducted without a home rule petition and was subsequently disapproved by the
Massachusetts Attorney General's Office);
• Attending the Building Electrification Accelerator course which is eight months of
workshops organized by the Rocky Mountain Institute;
• Adding sustainability and all-electric HVAC as zoning incentives in Article 16
"Amend Zoning Bylaw and Map - Hartwell Avenue Area" at the Fall 2020-2
Special Town Meeting;
• Attending webinars provided by Mass Climate Action (MOAN),
PlanningMetropolitan Area (MAPC), and Massachusetts Board
BqLlding Re ulation (BBRS);
• Organizing and participating in zoom meetings and online communications with
representatives from Arlington, Somerville,Newton, and dozens of other
municipalities in Massachusetts;
• Conversations with Lexington Town staff; and
• Being in contact with Lexington Select Board members and the Town Manager as
they coordinate a meeting with Arlington's Town Manager about the issue in the
beginning of December 2020.
Furthermore, a similar home rule petition/bylaw was passed by Arlington's Town Meeting
in November 2020 with a vote of 225-18. Brookline (early December 2020) and Concord
(June 2021) are considering similar home rule petitions and bylaws.
Community Outreach Summary & Plans
There have been a number of recent public meetings (including Fall 2020-2/-3 Special
Town Meeting, Select Board meetings, Planning Board meetings, and Hartwell Innovation
Park public input meetings) where the topic of the need to move away from fossil fuel
infrastructure for our buildings has been brought up and discussed.
Fall 2020-2 Special Town Meeting unanimously voted to approve a resolution to declare a
climate emergency.
In December 2020, Lexington Global Warming Action Coalition and Mothers Out Front,
Lexington have voted unanimously to support this article and work on its passage.
There are certainly more opportunities to have community outreach on this subject from
December 2020 through March 2021. There are also many other organizations in town
that are willing to help (Lexington Global Warming Action Coalition, Mothers Out Front,
4
Lexington Public Schools Green Teams) and others who will likely want to help have a
dialog about this. This outreach and collaboration will include:
• Town Meeting members;
• Planning Board;
• Residents;
• State Legislators;
• Builders;
• Realtors;
• Land Use Health and Development Department;
• Economic Development Advisory Committee;
• Housing advocates;
• Commercial property owners;
• Board of Health;
• Office of Sustainability;
• Colonial Times article;
• Letter to the Editor in The Lexington Minuteman;
• Lexington League of Women Voters First Friday event; and
• Sustainable Lexington community presentation.
Support of the Sustainable Lexington Committee
At its meeting on December 2, 2020, the Sustainable Lexington Committee unanimously agreed
that this is an action that Lexington should take and to request for the Select Board to add this
Article to the Spring 2021 Town Meeting Warrant.
Draft Motion
VOTED: That the Town does hereby request and authorize the Select Board to file Home Rule
Legislation to provide substantially as follows:
"AN ACT AUTHORIZING THE TOWN OF LEXINGTON TO ADOPT AND
ENFORCE LOCAL REGULATIONS RESTRICTING NEW FOSSIL FUEL
INFRASTRUCTURE IN CERTAIN CONSTRUCTION"
Be it enacted as follows:
SECTION 1. Notwithstanding chapter 164 of the General Laws, section 13 of chapter
142 of the General Laws, the State Building Code, or any other general or special law or
regulation to the contrary, the Town of Lexington is hereby authorized to adopt and further
amend general or zoning bylaws that restrict new construction or major renovation projects that
do not qualify as fossil fuel-free, as defined in section 3 of this act.
5
SECTION 2. Notwithstanding section 7 of chapter 40A of the General Laws, or any other
general or special law or regulation to the contrary, the Building Commissioner of the town of
Lexington, or any designee thereof, shall be authorized to enforce restrictions on new
construction and major renovation projects that do not qualify as fossil fuel-free, as defined in
section 3 of this act, including through the withholding of building permits.
SECTION 3.As used in this act, the term"fossil fuel-free" shall refer to construction or
renovation that results in an entire building or an entire condominium unit that does not utilize
coal, oil, natural gas other fuel hydrocarbons (including synthetic equivalents), or other fossil
fuels in support of its operation.
SECTION 4. This act shall take effect upon its passage and shall authorize any pending bylaw
already approved by Lexington's Town Meeting consistent with Sections 1 through 3 above.
SECTION 5. If any provision or section of this act is invalidated, the remainder shall survive in
full force and effect.
AND FURTHER VOTED, that section XX of the Town Bylaws be amended to add a new
Section YY entitled"Regulating Fossil Fuel Infrastructure in Buildings" as follows:
BYLAW AMENDMENT TO REGULATE FOSSIL FUEL INFRASTRUCTURE IN
BUILDINGS
Section 1 Purpose
This Bylaw is adopted by the Town of Lexington,under its home rule powers and its police
powers under Massachusetts General Laws, Chapter 40, Sections 21 (clauses 1, 18) and 21 D, and
Chapter 43B, Section 13, to protect health and safety, the natural environment and reduce air
pollution and greenhouse gas emissions which causes climate change, thereby further threatening
the Town and its inhabitants.
Section 2 Definitions
"New Building" shall mean a new building or new accessory building (a building devoted
exclusively to a use accessory to the principal use of the lot)that is associated with a valid
building permit application on or after the Effective Date.
"On-Site Fossil Fuel Infrastructure" shall mean piping for fuel gas, fuel oil, or other fuel
hydrocarbons, including synthetic equivalent that is in a building, in connection with a building,
or otherwise within the property lines of premises, extending from a supply tank or from the
point of delivery behind a gas meter(customer-side of gas meter).
6
"Major Renovation" shall mean a renovation project associated with a valid building permit
application on or after the Effective Date of this article that:
1. For existing structures regulated by the current edition of the International Residential
Code as amended by 780 CMR 51: Massachusetts Residential Code, includes the
reconfiguration of space and/or building systems, in which the Work Area, not including
any added space, is more than 75% of the Gross Floor Area, as defined in the Lexington
Zoning Bylaw,prior to the project;
2. For existing structures regulated by the current edition of the International Building Code
as amended by 780 CMR 34: Massachusetts Commercial Code, includes the
reconfiguration of space and/or building systems, in which the Work Area, not including
any added space, is more than 50% of the building floor area prior to the project, as
defined by the Massachusetts Building Code.
"Work Area" shall mean the portions of a building affected by renovations for the
reconfiguration of space and/or building systems, as indicated in the drawings associated with a
building permit application.Areas consisting of only repairs, refinishing, and/or incidental work
are excluded from the Work Area.
"Effective Date" shall mean December 1, 2022, or six months following the date by which the
Town is authorized by Special Act to regulate fossil fuel infrastructure by the Commonwealth of
Massachusetts, whichever is later in time.
Section 3 Applicability
The requirements of this article shall apply to all permit applications for New Buildings and
Major Renovations proposed to be located in whole or in part within the Town, except that:
A. The requirements of this article shall not apply to utility service piping connecting the
grid to a meter, or to a gas meter itself.
B. The requirements of this article shall not apply to piping required to fuel backup electrical
generators.
C. The requirements of this article shall not apply to piping required for cooking appliances
and related appliances.
D. The requirements of this article shall not apply to the use of portable propane appliances
for outdoor cooking and heating.
E. The requirements of this article shall not apply to the piping required to produce potable
or domestic hot water from centralized hot water systems in commercial buildings with
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building floor areas of at least 10,000 square feet,provided that the Engineer of Record
certifies that no commercially available electric hot water heater exists that could meet
the required hot water demand for less than 150% of installation or operational costs,
compared to a conventional fossil fuel hot water system.
F. So long as new fossil fuel piping is not installed, the requirements of this article shall not
apply to the extension or modification of heating systems via HVAC system
modification, or modification of radiator, steam, or hot water piping.
G. The requirements of this article shall not apply to life science buildings, research
laboratories for scientific or medical research or to medical offices regulated by the
Massachusetts Department of Public Health as a healthcare facility.
H. The requirements of this Article shall not apply to repairs of any existing portions of a
fuel piping system deemed unsafe or dangerous by the Plumbing and Gas Fitting
Inspector.
Section 4 Enforcement
Upon the Effective Date, no permits shall be issued by the Town for the construction of New
Buildings or Major Renovations that include the installation of new On-Site Fossil Fuel
Infrastructure, except as otherwise provided in Sections 3, 5, and 6 of this bylaw.
The Town Manager or their designee shall publish and present an annual report to the Select
Board that quantifies the number and location of building permit applications for new and major
renovation projects; the number of new and major renovation projects requesting a waiver, the
disposition of those waivers, the reasons for granting or denying the waiver and the square
footage of each of the waivered projects.
The Select Board of the Town of Lexington may adopt additional requirements, exemption, and
regulations to implement or enforce said new fossil fuel infrastructure restrictions in major
construction, consistent with this bylaw.
Section 5 Waivers
A. In the event that compliance with the provisions of this bylaw makes a project financially
infeasible or impractical to implement, the Building Commissioner may grant a waiver
subject to reasonable conditions as defined in Section 5B. Where appropriate, such
waivers shall be issued narrowly for specific portions of a project that are financially
infeasible or impractical to implement under the requirements of this Article. Waiver
requests shall be supported by a detailed cost comparison, inclusive of available rebates
and credits.A waiver request may be made at any time and may be based upon
submission of conceptual plans. Particular consideration for waivers will be given to
8
projects sponsored by non-profit or government-sponsored affordable housing entities.
B. Guidance regarding the granting of waivers and prescription of conditions shall be
provided by the Select Board prior to the Effective Date and periodically extended or
amended in the light of experience and changing circumstances.
Notwithstanding the foregoing, compliance with this bylaw may be considered
financially infeasible if:
i. As a result of factors beyond the control of the proponent the additional
cost of the project over the long term, including any available subsidies,
would make the project commercially unviable; and/or
ii. If technological or other factors would make the project unsuitable for its
intended purpose.
C. The Building Commissioner's decision with respect to the granting of a waiver, the scope
thereof, and any conditions prescribed, shall be appealable to the Town Manager in
accordance with policies established by the Select Board.
Section 6 Appeals
The Town Manager shall hear appeals from decisions by the Building Commissioner on the
applicability of this bylaw under section 3 in accordance with policies adopted from time to time
by the Select Board.
References
1. i__g Petition (Article 5, passed November 2020)
i
2. ®ne Home Rule Petition (Article 39 to be voted early December 2020)
3. Brookline Warrant (November 2019)
4. Attorney General's Office disapproval of Brookline's Article 21 (July 2020)
5. v p8
6. Sustainable Action Plan(2018)p5
7. Getti_ r o Emissions Plan (2018)
8. Declaration of a Climater (10/2020)
9. San Jose set to become I onstruction
(12/2020)
9
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Human Services Department
TO: James Malloy, Town Manager
Kelly Axtell, Deputy Town Manager
Lexington Select Board Members - Doug Lucente, Chair; Jill Hai, Co-Chair; Joe
Pato; Suzie Barry; Mark Sandeen
FROM: Melissa Interess, Human Services Director° �
RE: Senior Service Tax Workoff Program Appropriation and Proposed Changes
DATE: December 2, 2020
Overview:
The Town of Lexington has operated its own Senior Service Tax Workoff Program, which
allows low to moderate income seniors (age 60 and over) to perform volunteer work for the
Town in exchange for a reduction in their property tax, since 2006.
Benefits and Criteria for Participation:
Under guidelines updated in 2018, the maximum number of hours a household can work in a
fiscal year is 140 and the total amount of tax reduction that can be earned is $1,540.
Program History 2013 —2021:
FY # Participants Rate Cost of Program
2013 28 $8.50 $241280
2014 26 $9.50 $24,249
2015 23 $9.50 $11,847
2016 23 $9.50 $101916
2017 16 $9.50 $11,628
2018 12 $11.00 $131733
2019 15 $11.00 $191976
2020 13 $11.00 $161264
2021* 13 $11.00 $0*
*COVID-19 Pandemic caused Town buildings to close and therefore no work has been
performed against the workoff program yet in Fiscal Year 2021.
Proposed Changes to the Program for FY 2022:
At Annual Town Meeting in June 2020, the income threshold for the Senior Tax Deferral
program was voted to increase to $90,000 annually per household, contingent upon State-level
approval. In the past, the Senior Tax Workoff Program income guidelines have been adjusted to
match the Senior Tax Deferral program income guidelines. As well, the State minimum wage has
39 Marrett Road Lexington, Massachusetts 02421 781-698-4840
increased in the past year, which has historically prompted an increase in the hourly rate
throughout the administration of this program. Therefore, the following changes are
recommended to the program going into FY 2022:
• Increase hourly rate to $12.00 per hour (adjust to State minimum wage)
• Increase gross income (including Social Security Income) to $90,000 per household
(regardless of single or married status)
• The maximum credit a household may earn changes to $1,680 (with maximum work
hours holding steady at 140), which is an increase of$140 over the current guidelines
*Using an estimate that assumes 15 participants earn the maximum number of hours, the
program costs would be as follows under the above changes:
FY Number of Participants Rate Cost of Program
2022 15 $12.00 $25,200
FY 2022 Appropriation Recommendation
An FY 2022 appropriation of$20,000 and an estimated balance of approximately $15,000 going
into FY 2022 will be sufficient to cover these proposed increases to the Senior Service Tax
Workoff Program.
FULL INCLUSION RESOLUTION — Motion for Town Meeting 2021
The Commission on Disability is charged with ensuring that people with disabilities are
fully integrated into all aspects of the Town and can participate seamlessly without barriers.
The Commission believes that accessibility and inclusion are integral to the priorities and values
of our community. To that end,the Commission on Disability wants to support the Select
Board's aspiration to exceed regulatory access as described in the ADA, Section 504, and
Section 508 (digital access) and look to a more inclusive perspective by taking a pro-active
stance to integrate accessibility and inclusion into all plans, policies and decision-making.
The Commission on Disability has been working on full inclusion since it became a
commission in 2003, and before then as a Town committee. The Commission has been a
consistent voice in Town Meeting and has collaborated with many committees, providing many
opportunities for outreach, education and technical assistance.
To further the goal of full inclusion for the Town of Lexington, the Commission on
Disability proposes the following motion.
FULL INCLUSION RESOLUTION
This motion requests Town Meeting approval to pass a non-binding resolution to consider the
rights and needs of those with disabilities in all town decision and planning processes, in order
to strive for full inclusivity and equity, while encouraging collective and coordinated action to
address issues of exclusion and ableism. More specifically, this motion states:
That the Town:
a. will fully consider disability rights in all decisions and planning processes in order to
work toward full inclusion;
b. will integrate concepts of inclusion, equity, accommodations and universal design into
routine operations and policy-making;
C. will build capacity to collect, interpret and act on data related to social injustice issues
involving persons with disabilities, particularly pertaining to issues related to health, housing,
physical and programmatic accessibility, education, technology, policing, representation, and
economic and environmental justice; and
d. will develop and implement a comprehensive inclusion plan with public input, to include
staff training, hiring practices, and public education; all with the goal of making Lexington a
truly equitable community for all.
The Commission on Disability is unanimous in its support of this resolution.
Respectfully submitted by:
Victoria Buckley,Chair,Commission on Disability December 41 2020
Objective: To provide a dependable funding source for the Rev Shuttle and/or future transit
routes the Town may want to establish within apublic/private funding framework.
Potential Warrant Article:
To see if the Town will vote to petition the General Court to allow the Town to create a
transportation funding mechanism known as a "Transit Improvement District" pursuant to
language modeled after House Bill 2983.
House bill 2983 summary:
H 2983, Transit Improvement Districts (TIDs), would create a sustainable funding mechanism
requiring upfront planning, and a private and local contribution to enable first-mile, last mile
transit solutions to be established, e.g.,for a shuttle bus system. In H 2983, the municipality,
state, and private property owners must each contribute a minimum of 20°0, and riders must
pay a fee of not more than 5%of the total project costs. TIDs cap the amount of revenue that
can be levied on property owners at no more than 5%of each parcel's annual property tax
assessment and allow for certain parcels to be exempted or excluded from paying the fee.
Approval must also be attained from the parcel owners in the district, requiring an affirmative
vote of both 51°0 of the assessed district's property value and 51°0 of the property owners in the
district. A report is required at the end of 6 years to consider renewal. Funds and the transit
program would be managed by the municipality which can either run it in-house or contract for
the service.
A couple of items to consider:
• Following establishment of a special act, the Town must work with property owners and
a professional contractor to develop a route and get public input. The planning process
results in the district boundaries to determine the properties that will pay the fees and
how the fee will be apportioned. Parcels in the district need not be entirely contiguous.
Town Meeting would vote to establish the district. A warrant article could petition the
General Court to use this means to establish reliable funding for a shuttle.
• It would require a study(+/-$20K?)to develop the fee structure and process to recruit
the agreement of 51%of the commercial property owners, among other requirements.
If being used for the Rev shuttle, study costs might be less as the transit route and the
properties participating has already been established.
Please note that the CP has not formally approved of the projects or the text of the
Motion m the report that follows. Fmal votes on the projects will take place on
December 17. Also note that the miessing dollar amounts in the first section of
the motion and the Debt Service subsection e) will be provided by the Finance
Department when appropriate.
COMMUNITY PRESERVATION COMMITTEE
2021 ANNUAL TOWN MEETING PROJECTS
1. A proposed title for the article:
"Appropriate the FY2022 Community Preservation Committee Operating Budget and
CPA Projects"
2. An article summary(i.e. what issue are you trying to resolve?):
"This Article requests that Community Preservation funds and other funds, as necessary,
be appropriated for the projects recommended by the CPC and for administrative costs."
3. Statement on how this article aligns with the goals set by the Select Board
The CPC recommendations further the following goals of the Select Board:
Review residential zoning for ways to create new housing opportunities and protect the
diversity of existing housing stock
The Community Preservation Act requires that at least 10% of all funding received from
taxpayers and the State in matching funds be appropriated for the acquisition, creation,
preservation and support of community housing. The CPC works with LexHAB,the
Lexington Housing Authority and other appropriate groups to find opportunities to create
new affordable housing and ensure the continued viability of the existing affordable housing
stock.
QUALITY INFRASTRUCTURE,AMENITIES AND MUNICIPAL SERVICES
Because funding for the acquisition and preservation of many of the Town's public
facilities—buildings, athletic fields, parks and playgrounds, open space—are eligible for
funding under the Community Preservation Act, the CPC receives multiple project
requests each year from the relevant municipal departments. CPC review and
recommendations of these projects to Town Meeting promote timely preservation and
continued accessibility, safety and use by Lexington residents.
1
TOWN-WIDE FISCAL STEWARDSHIP
Under the Community Preservation Act, communities that have adopted the CPA are
eligible to receive state matching funds which have ranged from 100% to this coming
year's anticipated 29.7%. By integrating this state funding into the Town's capital
budget, the CPC is able to reduce pressure on the Town's budget and thus enable
taxpayer dollars to be applied to other, important funding needs.
CAPITAL MASTER PLAN THAT ENCOMPASSES ALL CAPITAL ITEMS(INFRASTRUCTURE, BUILDINGS, ETC.)AND
INCORPORATES THE SCHOOL'S MASTER PLAN
As noted above, funding under the Community Preservation Act encourages preservation
and enhancement of the Town's capital facilities while tapping into state funding to help
pay for capital projects. This includes school recreational facilities (playgrounds), which
the CPC has recommended in prior years and is part of this fiscal year's
recommendations.
4. A draft motion:
Town of Lexington Motion 2021 Annual Town Meeting
ARTICLE XX APPROPRIATE THE FY2022 COMMUNITY PRESERVATION
COMMITTEE OPERATING BUDGET AND CPA PROJECTS
MOTION: That the Town hear and act on the report of the Community Preservation
Committee on the FY2022 Community Preservation budget and,pursuant to the
recommendations of the Community Preservation Committee, take the following actions:
That the Town reserve for appropriation the following amounts from estimated FY2022
receipts as recommended by the Community Preservation Committee:
I. $ for the acquisition, creation and preservation of open space;
2. $ for the acquisition,preservation,rehabilitation and restoration of historic
resources;
3. $ for the acquisition, creation,preservation and support of community
housing; and
4. $ to the Unbudgeted Reserve.
And further, that the Town make appropriations from the Community Preservation Fund
and other sources as follows:
a) That$170,000 be appropriated for Park and Playground Improvements—South Rindge
Avenue Park, and to meet this appropriation $170,000 be appropriated from the
Unbudgeted Reserve of the Community Preservation Fund;
2
b) That$155,000 be appropriated for Park Improvements -Athletic Fields -Muzzey
Field, and to meet this appropriation$155,000 be appropriated from the Unbudgeted
Reserve of the Community Preservation Fund;
c) That$110,000 be appropriated for the Community Center Mansion Sidewalk and Patio
project, and to meet this appropriation $110,000 be appropriated from the Historic
Resources Reserve of the Community Preservation Fund;
d) That$150,000 be appropriated for Playground Enhancements—Pour-in-Place Surfaces
at Harrington Elementary School playground, and to meet this appropriation $150,000 be
appropriated from the Unbudgeted Reserve of the Community Preservation Fund;
e) That$ be appropriated for CPA Debt Service and related costs, and to
meet this appropriation$ be appropriated from the Open Space
Reserve of the Community Preservation Fund, $ be appropriated from the
Historic Resources Reserve of the Community Preservation Fund, $
be appropriated from the Unbudgeted Reserve of the Community Preservation Fund and
$ be appropriated from the Undesignated Fund Balance of the
Community Preservation Fund; and
f) That$150,000 be appropriated for the Administrative Expenses and all other necessary
and proper expenses of the Community Preservation Committee for FY2022 and to meet
this appropriation$150,000 be appropriated from the Unbudgeted Reserve of the
Community Preservation Fund.
5. A brief summary of how long your committee been working on article:
The Community Preservation Committee began its review of FY2022 projects at its
meeting on Thursday,November 5, and has held several meetings to review and consider
the projects since that date.
6. A brief summary of the community outreach on this topic by your committee or
plans to engage in outreach:
The CPC invited applications for CPC meetings by published articles in the Lexington
Minuteman newspapers of September 10 and September 24, 2020. In addition, all CPC
meetings are posted on the Town's Public Meetings website. The public is always
encouraged to attend and provide input on the projects under consideration. The projects
are evaluated in light of the goals and identified needs contained in the Committee's
annual Needs Assessment Report, which is adopted after a public hearing. The public has
been invited to comment on this year's Report on December 17, 2020, which hearing was
advertised in the Minuteman of December 3 and December 10, 2020.
3
7. Any evidence that this has the support of a majority of your committee:
After each project presentation by the applicant, the CPC takes a"straw poll"to
determine probable Committee support. For the FY22 projects listed above, all CPC
members were unanimous in their support. Final CPC votes on the projects will occur
on December 17, 2020.
4
Tree Committee Proposed Spring 2021 Town Meeting
Warrant Articles
• These articles are all consistent with the Select Board's goal of addressing climate change
given the vital role played by trees. All articles support the goal of the Tree Committee to
protect and grow Lexington's urban canopy.
• The subjects of all of these articles have been under discussion for a number of months (some
for years). Specific articles have been under discussion since our July 9, 2020 Tree
Committee meeting. All of them have been reviewed in our November meeting in which
they were narrowed down from a longer list.
A subgroup of Sustainable Lexington has helped us develop these articles both through a
multiple working meetings since July and their attendance at all of our regular meetings since
then.
• The Tree Committee is considering public outreach through a public hearing and social
media through our adjunct organization Lexington Friends of Trees.
• The Committee supports all of the articles. We will take a formal vote before the articles are
finalized.
Article 1 Amend Tree Bylaw- Received appraised value for removed Town trees
To see if the Town will vote to amend the Lexington Tree Bylaw to require the following: An
applicant requesting removal of a Town owned tree must provide a tree appraisal determining
the value of the tree performed using a standard methodology. If the Select Board takes up the
issue due to objections to the removal of the tree, and the Select Board approves the removal
of the tree, the applicant will pay the appraised value to the Lexington Tree Fund; or act in any
other manner in relation thereto.
DESCRIPTION: This article will ensure that the Town receives a fair value for a removed Town
tree as it would when the Town relinquishes any other asset.
DRAFT MOTION: Amend Section § 120-7-B. of the Lexington Tree Bylaw as follows:
Procedures. Any person seeking to prune or remove a public shade tree or Town tree shall
submit an application to the Tree Warden in accordance with any application requirements
issued by the Tree Warden.The application shall include a tree appraisal performed by a
member of the American Society of Consulting Arborists using the Council of Tree and
Landscape Appraisers trunk formula method. The Tree Warden shall hold a public hearing on
applications for removal, at the expense of the applicant, in accordance with the provisions
outlined within General Law Chapter 87. If the Select Board takes up the issue due to
objections to the removal of the tree, and the Select Board approves the removal of the tree,
the applicant shall pay the appraised value to the Lexington Tree Fund. The permit issued by
the Tree Warden may specify schedules,terms, and conditions
Tree Committee Proposed Spring 2021 Town Meeting
Warrant Articles
• These articles are all consistent with the Select Board's goal of addressing climate change
given the vital role played by trees. All articles support the goal of the Tree Committee to
protect and grow Lexington's urban canopy.
• The subjects of all of these articles have been under discussion for a number of months (some
for years). Specific articles have been under discussion since our July 9, 2020 Tree
Committee meeting. All of them have been reviewed in our November meeting in which
they were narrowed down from a longer list.
A subgroup of Sustainable Lexington has helped us develop these articles both through a
multiple working meetings since July and their attendance at all of our regular meetings since
then.
• The Tree Committee is considering public outreach through a public hearing and social
media through our adjunct organization Lexington Friends of Trees.
• The Committee supports all of the articles. We will take a formal vote before the articles are
finalized.
Article 2 Amend Tree Bylaw- Data Capture
To see if the town will amend the Lexington Tree Bylaw to:
a) require the owner of a property at which major construction or demolition is planned
to submit itemized detailed information
• initially with submission of the building permit, for all trees 6 inches DBH or larger on
the property and
• at the completion of work at the property, for all remaining trees 6 inches DBH or
larger on the property and for trees planted as mitigation
b) require a permit for removal of any tree greater than 6 inches DBH for all trees on
private property at which neither major construction nor demolition is planned (i.e. not
currently governed by the Tree Bylaw);
or act in any other manner in relation thereto.
DESCRIPTION: This article provides for the collection of additional information on sites where
the tree bylaw applies and also for sites on which it does not. This additional information will
be used to better understand the effectiveness of the bylaw and inform decisions about future
changes to the bylaw. Additionally, the requirement for a permit on sites where the bylaw does
not currently apply provides an opportunity for education of the applicant on the benefits of
trees and on options other than removal. For these sites where the bylaw does not currently
apply, we foresee no requirement for a permit fee and no requirement for an onsite
inspection.
DRAFT MOTION:
(a) Amend Section § 120-8-B. of the Lexington Tree Bylaw as follows:
Procedures. When major construction or demolition is planned, the owner of the property shall
submit to the Building Commissioner as part of the application for a building or demolition
permit a site plan drawn and stamped by a registered land surveyor showing all existing trees
on the property of six-inch DBH or greater. For each tree shown in the plan, the owner of the
property shall enter into the on-line permit system information including, but not limited to
DBH, reason for removal, whether the tree is in the setback, whether the tree is a proposed
hazard, and optionally, tree species. Additional items specified by the Tree Warden and the
Tree Committee may be specified in rules and regulations promulgated by the Select Board.
§ 120-8-13- F (New Section)
Upon completion of work at the property, the owner, through the online permit system, shall
indicate which trees 6 inches DBH or greater have been removed and whether the tree has
been removed because it was deemed a hazard by the Tree Warden. The owner shall also
enter the following information for any trees planted as mitigation per § 120-8-C-1: species
and DBH. The owner shall provide an updated site plan indicating trees 6 inches DBH or
greater that have been removed and indicating trees planted as mitigation.
(b) Add the following new section to the Lexington Tree Bylaw:
§ 120-? (Logically after 120-8) Non-protected Trees
On private property at which neither major construction nor demolition is planned, before
removing a tree greater than 6 inches DBH, the owner of the property shall apply for a permit
for each tree greater than 6 inches DBH to be removed. The owner of the property shall enter
into the on-line permit system information including but not limited to: tree species, location,
DBH, reason for removal, name of the company performing the removal (if any) and shall
present a copy of the permit to the company performing the removal (if any).
Tree Committee Proposed Spring 2021 Town Meeting
Warrant Articles
• These articles are all consistent with the Select Board's goal of addressing climate change
given the vital role played by trees. All articles support the goal of the Tree Committee to
protect and grow Lexington's urban canopy.
• The subjects of all of these articles have been under discussion for a number of months (some
for years). Specific articles have been under discussion since our July 9, 2020 Tree
Committee meeting. All of them have been reviewed in our November meeting in which
they were narrowed down from a longer list.
A subgroup of Sustainable Lexington has helped us develop these articles both through a
multiple working meetings since July and their attendance at all of our regular meetings since
then.
• The Tree Committee is considering public outreach through a public hearing and social
media through our adjunct organization Lexington Friends of Trees.
• The Committee supports all of the articles. We will take a formal vote before the articles are
finalized.
Article 3 Amend Tree Bylaw- Fees and Mitigation Payments
To see if the town will increase the fees and mitigation payments for removal of trees deemed
protected under the bylaw, and to adjust these items to reflect inflation; or act in any other
manner in relation thereto.
DESCRIPTION: This article will increase the fees and mitigation payments to better reflect the
cost associated with administering the bylaw and the cost of planting trees with mitigation
funds and will make it more attractive for applicants to replant versus making payments to the
Lexington Tree Fund.
DRAFT MOTION:
(a) Amend Section § 120-8-B-1. of the Lexington Tree Bylaw as follows:
Such fee shall be at least$20 per DBH inch of protected tree to be removed and every 5 years
shall be adjusted to reflect inflation.
(NB I believe this fee is currently set at $10 per DBH inch)
(b)Amend Section § 120-8-G2. of the Lexington Tree Bylaw as follows:
Contribution into the Lexington Tree Fund, provided such fund is reauthorized to the extent
required bylaw, or otherwise to the surplus revenue of the Town: such contribution shall be
$200 per replacement inch of protected tree or Town tree removed not already mitigated as
per Subsection C(1) and every 5 years shall be adjusted to reflect inflation ;
Tree Committee Proposed Spring 2021 Town Meeting
Warrant Articles
• These articles are all consistent with the Select Board's goal of addressing climate change
given the vital role played by trees. All articles support the goal of the Tree Committee to
protect and grow Lexington's urban canopy.
• The subjects of all of these articles have been under discussion for a number of months (some
for years). Specific articles have been under discussion since our July 9, 2020 Tree
Committee meeting. All of them have been reviewed in our November meeting in which
they were narrowed down from a longer list.
A subgroup of Sustainable Lexington has helped us develop these articles both through a
multiple working meetings since July and their attendance at all of our regular meetings since
then.
• The Tree Committee is considering public outreach through a public hearing and social
media through our adjunct organization Lexington Friends of Trees.
• The Committee supports all of the articles. We will take a formal vote before the articles are
finalized.
Article 4-Tree Committee Resolutions To see if the Town will adopt a resolution to ask Town
management to implement processes for
a) review by the Tree Committee of plans to remove Town trees in conjunction with a
capital project.
b) increasing visibility, transparency, and accountability when a Public Shade Tree is to be
removed by the Town as a hazard tree;
or act in any other manner in relation thereto
DESCRIPTION: This non-binding article will (a) allow the Tree Committee to provide advice and
suggest options when Town trees are proposed for removal in capital projects and (b) provide
for information concerning the removal of Public Shade Trees increasing public confidence and
trust in the process.
DRAFT MOTION: Resolved that the Town will
a) implement a process supporting review by the Tree Committee of plans to remove
Town trees in conjunction with a capital project.
b) implement a process to increase visibility, transparency, and accountability when a Public
Shade Tree is to be removed by the Town as a hazard tree.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Tax Bill Insert
PRESENTER: ITEM
NUMBER:
Carolyn Ko sno ff,Assistant Town
Manager for Finance I.2
SUMMARY:
The Property Tax Abatement& Exemption Committee is recommending the attached tax bill insert regarding
the To wn's Property Tax Deferral Program, to be included with the 3 rd quarter tax bill.
SUGGESTED MOTION:
Move to authorize the tax bill insert regarding the tax deferral program to be included in the 3rd quarter
property tax bill mailing.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/8/2020 3:55pm
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Department of Public Facilities Presentation
PRESENTER: ITEM
Michael Cronin Director of Public NUMBER:
Facilities; Shawn Newell,Assistant
Director of Public Facilities I.3
SUMMARY:
No vote is requested for this agenda item.
Review preliminary F Y2022 budget for the Department of Public Facilities.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/8/2020 4:OOpm
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Department
f Public F ili i
oactes
Requested Budget
FiscalYear 2022
Submitted
by:
Michael Cronin, Director of Public Facilities
SelectBoard
December 8 2020
' Town of Lexington
FY2022 Budget Development
RIB.1-
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Mission: The mission of the Department of Public Facilities is to manage the efficient operation
and maintenance of Town Buildings, preserve the facility and equipment assets of the Town, and
plan and implement Capital improvements. This mission will be accomplished through
establishing appropriate services in support of building users, fostering continuous improvement
in delivery of services, and by establishing a 5-year Facility Capital plan through collaboration
with the Permanent Building Committee and other Town committees.
Budget Overview: The Department of Public Facilities (DPF) FY2022 budget consists of three
divisions: Educational Facilities, Municipal Facilities and Shared Facilities.
The DPF FY2022 level-service All Funds budget is increasing by $175,561 or 1.40%. The
General Fund budget is increasing by $162,975 or 1.36%. The primary driver of this increase is
from Compensation, which is increasing by $8,339 or 1.26% due to contractually obligated step
increases and projected cost of living adjustments.
Overall Utility costs are currently level-funded. Staff are working to refine projections further, and
anticipate a small decrease due to savings from adding solar panels to seven schools in Spring
2021. Those projections have been delayed by efforts to address ventilation issues for the
pandemic response.
Utility FY2019 FY2020 FY2021 FY2022
Summary Actual Actual Appropriation Request Change
Electricity $ 231467738 $ 21172,456 $ 2,540,901 $ 2,540,901 $
Natural Gas $ 891,283 $ 756,663 $ 798,500 $ 798,500 $
Water/Sewer $ 64,032 $ 72,676 $ 993500 $ 993500 $
Total $ 3,102,053 $ 3,001,795 $ 3,438,901 $ 3,438,901 $
Revenues from building rentals have stopped during the response to the pandemic, but a
balance remains available to fund ongoing staffing costs; overtime coverage for events will not
be needed until the schedule for events resumes.
Department Goals: DPF Goals for FY2022 include: Support the operation of the Community
Center, support the School Master Plan, review and refine the 20-year asset management plan
and incorporate into capital plan, and implement other capital and priority projects.
Program Improvement Requests
None.
2600 - Public Facilities 2
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $1077157019 $1110757948 $1179701080 $1271327153 $1621073 1.35%
PEG Special Revenue Fund $177701 $197466 $207310 $217212 $902 4.44%
Total 2600 (General Fund) $10,732,720 $ 1 • I I $ • • 1 • 1 $ • $1623975 •' 1
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $573487179 $5,6727548 $57991,739 $61178,714 $8,339 1.26%
Expenses $5,3847540 $514227866 $5,9981651 $579747651 $17;160 2.08%
Total 2600 Fund) $10,732,719 $ 1 • I I 'r • • 1 • 1 $ • $162,975 • 1
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
2610- Education Facilities $77598,489 $7,9387774 $87421,143 $87534,697 $113,554 1.35%
2620- Municipal Facilities $2,025,864 $1,9871953 $2,373,574 $21388,449 $14,875 0.63%
12630- Shared Facilities 7$1,108,367 $1,168,687 $1,195,673 $1,230,219 $34,546 2.89%
Total2600 • $10,732,720 $11,095,414
$11,990,390 $12,153,365r
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries&Wages $570567784 $5,3787169 $57665,757 $578457430 $1797673 3.17%
Overtime $291,396 $294,379 $325,982 $333,284 $7,302 2.24%
Personal Services $5,348,180 $5,672,548 $5,991,739 $6,178,714 $186,9 75 3.12%
Contractual Services $173257295 $1,5097275 $175517440 $17527,440 $(24,000) (1.55)%
Utilities $371837702 $3,1227259 $375037751 $375037751 $0 %
Supplies $7307467 $6547429 $800,860 $8007860 $0 %
Small Capital $1457076 $1367904 $1421600 $1421600 $0 %
Expenses $5,384,540 $5,422,867 $57 998,651 $5,974,651 $(24,000) (0.40)%
Total 2600 Fund) $10,732,720 $ 1 • I $ • • 1 • 1 $ • $162975 •, 1
2600 - Public Facilities 3
Budget Summary - Revolving Funds* and Grants
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Building Rental Revolving $5687656 $484,523 $5601000 $570,000 $10;000 1.79%
Fund
Funds)
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Increase Increase
Building Rental Revolving
Fund $480J14 $445J 26 $556,808 $56%394 $121586 2.26%
Personal Services $277,837 $225,049 $340,814 $353,294 $12,480 3.66%
Expenses $1887 550 $205,350 $1987 000 $1987 000 $0 %
Benefits $14,327 $141728 $17,994 $18,100 $106 0.59%
Total .11 (Non-General
•s) $480J14 $445,126 • • 1 . • • 2.260%16
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Increase Increase
Compensation $5,626,016 $518971596 $6,332,553 $6,532,008 $199,455 3.15%
Expenses $5,573,090 $5,628,216 $6,196,651 $6,172,651 $(247000) (0.39)%
Benefits 1 $14,3271 $14,728 $17,994 $18,100 $1061 0.59%
Total •11 • 41 41 $129547,198 ' $175561 1.40%
2600 - Public Facilities 4
N t
,R;o +
Town of Lexington
.,� FY2022 Budget Development
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
FY2019 FY2020 FY2021 FY2022
School Facilities 2610 Budget Budget Budget Request
Maintenance Staff* 11 11 12 12
Custodian** 52 54 54 54
Subtotal FTE 63 65 66 66
Municipal Facilities 2620
Custodian*** 10 10 12 12
Subtotal FTE 10 10 12 12
Shared Facilities 2630
Director of Public Facilities 1 1 1 1
Assistant Director of Public Facilities 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager 1 1 1 1
LHS Facility Manager 1 1 1 1
Administrative Asst. - Facility 1 1 1 1
Coordinator
Administrative Asst. - Clerical/Rental 1 1 1 1
Administrator
Office Manager 1 1 1 1
Municipal Assistant- Part time 0.5 0.5 0.5 0.5
Subtotal FTE 11.5 11.5 11.5 11.5
Total FTE 84.5 86.5 89.5 89.5
Notes:
* FY2021 includes 1.0 additional maintenance staff person to address an increasing work load due to
expanding the town's building footprint over the past decade.
** FY2020 include 2.0 additional staff for new LCP building (1.5)and (.5) Custodian for added sq ft. at
Hastings Elementary School.
*** FY2021 includes 2.0 additional staff for municipal custodians to absorb the contracted custodial
expenses for the Town Office Building, Public Services Building, Cary Memorial Library and original Visitors
Center with in-house staff, and expand coverage to include the Town Pool, Center Playground bathrooms
and the new Visitors Center.
2600 - Public Facilities 5
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2610 Education Facilities
Budget Description: The Education Facilities division provides maintenance and custodial
care, contracted services, landscaping and utilities for school facilities. The budget includes 54
school custodians and 12 maintenance employees that serve both town and school buildings.
The All Funds FY2022 budget request reflects an increase of$119,346 or 1.36% from FY2021.
This level-service budget reflects an increase in Compensation of$137,554 or 3.17% from
FY2021, which reflects contractual obligations for step increases and projected cost of living
adjustments.
Operating expenses are projected to decrease by $(24,000) or (0-56)% from FY2021, which is a
net change, reflecting a transfer of$48,000 to the Department of Public Works to fully maintain
the bioretention basins at the schools, offset by an increase of$24,000 to more fully support
landscape maintenance at school buildings.
The Rental Revolving Fund will increase spending by $5,792 or 1.76% for FY2022, which is
driven by a projected increase in overtime costs.
Division Goals: Continue to develop capabilities of Townwide maintenance staff with lower
costs and improved service. Support students and staff with excellent service to provide for
optimal learning environments. Conversations with DPW are ongoing to consolidate the MS4
requirements including catch basin clean outs, parking lot sweeping, and certification of
compliance and lastly, bio-basin clean outs.
2600 - Public Facilities 6
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
F511300 Regular Wages $2,8941604 $3,1221892 $3,104,115 $3,2011814 $977699 3.15%
513000 Overtime $1615997 $1701922 $174,652 $181,346 $67694 3.83%
514100 Stipends 1 $15,6001 $15,660 $18,6501 $18,650 $0 %
Custodial Compensation $3,072,201 $3,309,4 74 $3,297,417 $3,401,810 $104,393 3.17%
511300 Regular Wages $691,804 $696,442 $8007945 $837,304 $36,359 4.54%
513000 Overtime $391383 $551624 $597839 $56,941 $(21898) (4.84)%
1 ,514100 1 Stipends 1 $3,0001 $2,700 $4,6501 $4,350 $ 300 5)L/6
Maintenance Compensation $734,187 $754,766 $865,434 $898,595 $33,161 3.83
Subtotal Compensation $3,806,388 $4,064,240 $4,162,851 $4,300,405 $137,554 3.30
530000 Professional Services $13,050 $12,524 $175200 $175200 $0
524030 Equip. Service & Repair $281000 $26,520 $31,000 $31,000 $0
545000 Supplies & Materials $198,660 $191,266 $214,000 $214,000 $0
571000 Travel $547 $11460 $4,000 $4,000 $0
585000 Equipment $31,000 $30,648 $33,0001 $33,000 $0
Custodial Expenses $271,257 $262,418 $299,200 $2997 200 $0
520000 Contract Services $3191516 $3135206 $192,245 $1921245 $0
529000 Security Infrastructure Maint. $79,534 $525769 $875500 $87,500 $0
524070 Painting $0 $981 749 $1057 000 $105,000 $0
524020 Facility Service& Repair $115,687 $114,240 $155,220 $155,220 $0
524030 Equip. Service & Repair $861238 $911309 $1997275 $1991275 $0
530060 Prof Dev&Training $8,436 $4,930 $9,000 $9,000 $0
558000 Supplies $331215 $345939 $35,000 $351000 $0
545000 Supplies & Materials $263,511 $246,041 $265,000 $265,000 $0
L582040 I Roof Repairs $35,0001 $28,3361 $37,0001 $37,000 $0
Maintenance Expenses $941,137 $984,519 $1,085,240 $1,085,240 $0
520000 Contract Services $561653 $1221500 $132,000 $108,000 $(247000) (18.18)%
524010 Landscaping Maintenance $112,043 $118,067 $115,500 $115,500 $0 %
524030 Equip. Service & Repair $431200 $481344 $47,000 $471000 $0 %
531030 Gasoline/Diesel $26,822 $19,746 $26,000 $26,000 $0 %
545000 Supplies & Materials $151874 $81684 $75000 $71000 $0 %
558010 Clothing &Safety Equipment $10,827 $19,237 $271200 $27,200 $0 %
585000 1 Equipment 1 $34,6231 $35,0001 $35,0001 $35,000 $01 _!LJ
Landscaping Expenses $300,042 $371,578 $389,700 $365,700 $(24,000) (6.16)
521010 Electricity $1,505,541 $1,600,864 $11755,861 $1,755,861 $0 %
521030 Natural Gas $6965945 $5591431 $590,241 $5901241 $0 %
531000 Water/Sewer $45,594 $541166 $75,000 $75,000 $0
534010 Network&Communications $111306 $17,026 $16,800 $16,800 $0
534020 Telephone $19,479 $24,532 $457000 $45,000 $0
531030 Gasoline/Diesel $801 $0 $17250 $11250 $0 %
Utility Expenses $2,279,666 $2,256,019 $2,484,152 $2,484,152 $0
Subtotal Expenses $3,792,102 $3,874,534 $4,258,292 $4,234,292 $(24,000) (0.56)
Total General Fund- Education Facilities $795989490 $7,9389774 $8,4219143 $8,534,697 $113,554 1.35%
2600 - Public Facilities 7
Public Facilities Building Rental Revolving Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0
513000 Overtime $131,337 $95,788 $151,124 $156,916 $5,792 3.83%
511010 Part-Time Wages $0 $0 $0 $0 $0 —Eo :]
Personal Services $131,33 7 $95,788 $151,124 $156,916 $5,792 3.83%
524020 Facility Service& Repair $79,350 $865350 $79,000 $79,000 $0 %
521010 Electricity $365000 $361000 $36,000 $361000 $0
521030 Natural Gas $18,000 $185 000 $18,000 $18,000 $0
542000 Office Supplies $45,000 $451000 $451000 $451000 $0
Expenses $178,350 $185,350 $178,000 $178,000 $0 %
Total Revolving Fund-Education $309,687 $281,138 $329,124 $334,916 $59792 1.76%
Facilities
Total 2610 Education Facilities $7,908,177 $8121%912 $87750,267 $8,869,613 $119,346 1.36%
2600 - Public Facilities 8
��
Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2620 Municipal Facilities
Budget Description: The Municipal Facilities division provides maintenance and custodial
care, contracted services, and utilities for municipal facilities. The budget includes 9 custodians
and 1 head custodian. The recommended FY2022 General Fund budget reflects an increase of
$14,875 or 0.63% from FY2021. This level-service budget reflects an increase in Compensation
of$14,875 or 2.07%, which provides sufficient funding for a labor agreement settlement under
the AFSCME contract that extends through June 30, 2021. Expenses are level-funded from
FY2021.
Rental Revolving Fund compensation is increasing slightly to $92,913 to reflect anticipated
overtime increases. Expenses are maintained at $20,000.
Division Goals: Support operation of the Community Center, Cary Memorial Building Events
and prioritized projects.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
E
t Description Actual Actual Appropriation Request Increase Increase
0 Regular Wages $441,690 $438,616 $617,524 $628,893 $11,369 1.84%
513000 Overtime $90,016 $67,833 $917491 $947997 $37506 3.83%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
514100 Stipends $5,400 $47800 $9,600 $97600 $0 %
Subtotal Compensation $537,106 $511,249 $718,615 $733,490 $14,875 2.07%
529000 Other Contract Services $1217110 $1137303 $40,000 $40,000 $0 %
524030 Equip. Service & Repair $37000 $5,221 $4,000 $47000 $0 %
545000 Supplies& Materials $60,800 $26,650 $67,000 $67,000 $0 %
585000 Equipment $12,000 $127000 $12,000 $127000 $0 %
Custodial Expenses $196,910 $157,174 $123,000 $123,000 $0 %
2600 - Public Facilities 9
520000 Contract Services $1067611 $1037743 $907000 $907000 $0
529000 Security Infrastructure Maint. $0 $377576 $477000 $477000 $0
524070 Painting $0 $37,715 $457000 $457000 $0
524020 Facility Service& Repair $977330 $927020 $757000 $757000 $0
524030 Equip. Service & Repair $787324 $827852 $1207000 $1207000 $0
527010 Building Rental $197560 $197560 $207000 $207000 $0 %
530060 Prof Dev&Training $344 $0 $17000 $17000 $0
558000 Supplies $107000 $5,996 $307000 $307000 $0
545000 Supplies& Materials $917583 $77,337 $927000 $927000 $0
558010 Clothing&Safety Equipment $27680 $17658 $47160 $47160 $0
582040 Roof Repairs 1 $5,0001 $10,000 _$12,0001 $12,000 $01 ELI
Maintenance Expenses $411,432 $468,457 $536,160 $536,160 $0
534060 Comm. & Network Supp. $5,250 $7,075 $77000 $77000 $0
521010 Electricity $6057197 $535,592 $7497040 $7497040 $0
521020 Oil Heat- Propane $547778 $907813 $27000 $27000 $0 —%
521030 Natural Gas $1767338 $179,232 $1907259 $1907259 $0
531000 Water/Sewer $187438 $187511 $247500 $247500 $0
534020 Telephone $157665 $197850 $227000 $227000 $0
531040 1 Diesel 1 $47749 $0 $17000 $17000 $0
Utility Expenses $880,415 $851,073 $995,799 $995,799 $0
Subtotal Expenses $1,488,757 $1,476,704 $1,654,959 $1,654,959 $0
FTotal General Fund-Municipal $2,025,863 $1,987,953 $2,373,574 $273887449 $14,875 0.63%
Facilities
Public Facilities Building Rental Revolving Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 %
513000 Overtime $40,654 $307475 $897484 $927913 $37429 3.83%
511010 Part-Time Wages 1 $0 $0 $0 $0 $0 %
Personal Services $40,654 $30,475 $89,484 $92,913 $3,429 3.83
524020 Facility Service& Repair $0 $0 $0 $0 $0
521010 Electricity $0 $0 $0 $0 $0
521030 Natural Gas $0 $0 $0 $0 $0
542000 Office Supplies $10,200 $20,000 $20,000 $207000 $0
Expenses $10,200 $20,000 $201 000 $207000 $0
E
tal Revolving Fund-Municipal $507854 $50,475 $1095484 $1127913 $3,429 3.13%
Facilities
Total 2620 Municipal Facilities $27076,717 $2,0387428 $23483,058 $27501,362 $18,304 0.74%
2600 - Public Facilities 10
��
Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 2000 Shared Services Subprogram: 2600 Public Facilities
Element: 2630 Shared Facilities
Budget Description: The requested FY2022 General Fund budget reflects a increase of
$34,546 or 2.89% from FY2021. This includes an increase in General Fund compensation of
$34,546 or 3.11% which reflects increases for COLA, merit and individual contracts.
For FY2022, DPF recommends replacing two maintenance vans, at a total cost of$60,000. In
total, General Fund expenses are level-funded from FY2021.
Division Goals: Support the operation of the Cary Memorial Building events, Cary Memorial
Library renovation, and support the operations of the Lexington Community Center and support
the development of Municipal Building projects.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
F511000 Regular Wages $9721290 $1,0631541 $1,0755306 $1,1089659 $33,353 3.10%
513000 Overtime $0 $0 $0 $0 $0 %
512000 Seasonal Part-Time $21,396 $22,518 $23,967 $25,160 $1,193 4.98%
514100 Stipends $117000 $111000 $111000 $117000 $0 %
Subtotal Compensation $1,004,686 $1,097,059 $1,110,273 $1,144,819 $34,546 3.11
520000 Contract Services $251000 $0 $0 $0 $0
538060 Catering/Meals $140 $286 $1,000 $1,000 $0
572000 Mileage $11 969 $1,256 $2,500 $27 500 $0
530060 Prof Dev&Training $4,300 $5,509 $8,000 $8,000 $0
534030 Mobile Devices $21049 $21497 $4,800 $4,800 $0
545000 Supplies & Materials $21770 $2,824 $6,500 $6,500 $0
585000 Equipment $11,905 $11256 $2,600 $27600 $0
585030 Vehicles $55,548 $585000 $601,000 $60,000 $0 %
Subtotal Expenses $103,681 $71,628 $85,400 $85,400 $0
Total General Fund-Shared Facilities $1,108,367 $11168,687 $1,195,673 $11230,219 $34,546 2.89%
2600 - Public Facilities 11
Public Facilities Building Rental Revolving Fund
511000 Regular Wages $97,771 $931222 $957354 $98,428 $3,074 3.22%
513000 Overtime $8,076 $5,564 $4,852 $5,037 $185 3.81%
511010 Part-Time Wages $0 $0 $0 $0 $0
Personal Services $105,847 $985 786 $100,206 $103,465 $3,259 3.25
524020 Facility Service & Repair $0 $0 $0 $0 $0 %
521010 Electricity $0 $0 $0 $0 $0 %
521030 Natural Gas $0 $0 $0 $0 $0 %
542000 Office Supplies $0 $0 $0 $0 $0 %
Expenses $0 $0 $0 $0 $0
519080 Health Insurance 1 $14,3271 $14,728 $17)9941 $18,100 $1061 0.59%
Benefits $14,327 $14,728 $17,994 $18,100 $106 0.59
Total Building Rental Revolving Fund $120,174 $113,514 $118,7200 $121,565 $3,365 2.85%
Total 2630 Shared Facilities $11228,541 $1,282,201 $1,313,873 $19351,784 $379911 2.89%
2600 - Public Facilities 12
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�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Public Facilities Bid Documents Date: 10/20/2020
Program ID: 5005 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcroninglexingtonma.gov
Description of Capital Program:
This project appropriates a fund for professional services to produce design development, construction documents,
and/or bid administration services for projects. Eligible projects would be projects seeking authorization at the
Annual Town Meeting that have a high probability of approval and the intended schedule would be unattainable if
the project design process could not begin until after the close of Annual Town Meeting.
Goals of Capital Program:
Public Facilities manages projects for municipal and school buildings with very short construction windows due to
the academic calendar and the summer construction window. With the Annual Town Meeting closing in late April
or early May,there is insufficient time to obtain professional services for bid documents, complete the bidding
process, execute a contract, and implement the project before the summer construction window closes. With this
available funding,projects that have a high probability of approval at Town Meeting can be developed with
sufficient time to implement them in the same calendar year as Town Meeting.
Impact if Not Maintained:
Impact if not completed is to delay implementation of projects for 12 months or use available operating dollars to
supplement capital projects.
Major Spending over Past 5 Years:
[Department to describe what work has been completed.]
Work Currently Underway:
20 Year Capital Plan,Diamond Space for ILP services
Planned Spending for Next 5 Years:
[Department to describe what work will need to be accomplished. A supplemental spreadsheet is encouraged.]
Basis for Cost Projections:
For FY2017 this funding was increased to $100,000 as $75,000 was insufficient in FY2015.
Stakeholders: Public Facilities and project stakeholders
Operating Budget Impact: None.
Funding Source: Cash Capital
Facilities-Page 62 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15E $ 10000 $ 791000 $ $ $ 211000
2017/16E $ 217,979 $ 8,777 $ $ $ 2091203
2018/20B $ 10000 $ 63M29 $ 32,253 $ 4,718 $
2019/20A $ 10000 $ 48,890 $ 6,563 $ 44,548 $
2020/16I $ 10000 $ $ $ 1001000 $
Totals $ 617,979 $ 1999696 $ 38,816 $ 1499266 $ 2309203
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 1001000 $ 10000 $ 10000 $ 1001000 $ 1001000
Construction
Equipment
Contingency
Totals $ 10000 $ 10000 $ 10000 $ 10000 $ 10000
CPA Amount $ $ $ $ $
Facilities-Page 63 Painted December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Building Flooring Date: 10/20/2020
Program ID: 5006A Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
This in an Annual Program that was initiated in FY2011 to replace flooring systems to maintain clean and safe
spaces. An FY2022 appropriation would initiate projects as informed by the 20-Year Capital Plan. These projects
would potentially be performed at LHS, Clarke, East Lexington Fire, and TOB.
Goals of Capital Program:
As you can see the new Capital Plan evaluated all flooring systems across the Town and has made recommendations
for replacement.
Impact if Not Maintained:
Without adequate funding for replacement, flooring systems will potentially develop into unsafe conditions and
become tripping hazards and difficult to clean.
Major Spending over Past 5 Years:
• FY2019 Completed Projects: Diamond and Clarke Middle School Libraries and Cary Library.
• FY2020 Projects: Clarke Gym Floor, Diamond Stairwell, Town Office Building. Fiske first floor corridor
replacement.
• FY2021 Projects: Harrington 1st and 2nd Floor Hallway,PSB Cafe and Back hallway.
Work Currently Underway:
Harrington first and second floor hallways,PSB corridor and cafeteria floor replacement
Planned Spending for Next 5 Years:
The 20-Year Capital plan has identified the following work for the next 5 years:
FY2022 $226,966(LHS,Clarke, 173 Bedford,East Lexington Fire Station,TOB)
FY2023 $10,148,452(LHS,Clarke,Cary memorial Hall,Cary Memorial Library,TOB)
FY2024 $714,726(Estabrook,PSB)
FY2025 $908,817(LHS,Bowman,Bridge, 173 Bedford Rd,LCC)
FY2026 $3,214,000(LHS,Diamond,Estabrook,Clarke)
Basis for Cost Projections:
The 20-Year Capital Plan with cost estimates from VFA,Inc including inflation.
Stakeholders: Building users, employees, and community.
Operating Budget Impact:
The current operating budget is not budgeted for large square area flooring changes due to unforeseen failures.
Funding Source: Cash Capital
Facilities-Page 64 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15J $ 321,520 $ 3211520 $ $ $
2017/16D $ 367,226 $ 322,226 $ $ 4500 $
2018/20C $ 361,890 $ 356X6 $ 4,964 $ $
2019/20B $ 451,740 $ 384A2 $ 56,226 $ 11,112 $
2020/16H $ 25000 $ 1261755 $ 123,245 $ $
Totals $ 19752,376 $ 195119829 $ 1841435 $ 569112 $
*Data current as of December 3,2020. Reflects total authorization from article,which includes both Flooring an d Paving.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer
Construction $ 12500 $ 12500 $ 12500 $ 1251000 $ 12500
Equipment
Contingency
Totals $ 12500 $ 12500 $ 12500 $ 12500 $ 12500
CPA Amount $ $ $ $ $
Facilities-Page 65 Printed December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: School Paving and Sidewalks Date: 10/20/2020
Program ID: 5006B Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcroninglexingtonma.gov
Description of Capital Program:
This program funding is to replace in kind on school grounds of parking lots,bus loops and sidewalks. Currently,
Bridge and Bowman Elementary School is in need of prioritized sidewalk replacements as well as parking and
roadway pavement due to its current poor condition. Sidewalk conditions have deteriorated causing potential trip
and fall hazards. The FY2022 request will be dedicated to repairing these conditions during the summer of 2022.
This capital program is for bus loop,parking areas and replacement of sidewalk panels on school grounds.
Goals of Capital Program:
Extraordinary repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a
condition suitable for public safety and Safe Routes to Schools. This capital request would address pedestrian,
bicycle and driver safety on school grounds.
Impact if Not Maintained:
If deteriorated conditions are not addressed in a timely manner, additional paving replacements may be required.
Drainage will be impacted causing slip and fall hazards in winter.
Major Spending over Past 5 Years:
[Department to describe what work has been completed.]
Work Currently Underway:
Repairs to Bridge and Bowman sidewalks.
Planned Spending for Next 5 Years:
2023 $1,6101466(LHS)
2026$206,532(Central Admin)
Basis for Cost Projections:
Past Operational Repair Projects and budget proposals.
Stakeholders: Community, students,parents, staff
Operating Budget Impact:
This would reduce impact to the operating budget due to repair cost from contracted services.
Funding Source: Cash Capital
Facilities-Page 66 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15J $ 321,520 $ 3211520 $ $ $
2017/16D $ 367,226 $ 322,226 $ $ 4500 $
2018/20C $ 361,890 $ 356X6 $ 4,964 $ $
2019/20B $ 451,740 $ 384A2 $ 56,226 $ 11,112 $
2020/16H $ 25000 $ 1261755 $ 123,245 $ $
Totals $ 19752,376 $ 195119829 $ 1841435 $ 569112 $
*Data current as of December 3,2020.Reflects total authorization from article,which includes both Flooring an d Paving.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer
Construction $ 12500 $ 12500 $ 12500 $ 1251000 $ 12500
Equipment
Contingency
Totals $ 12500 $ 12500 $ 12500 $ 12500 $ 12500
CPA Amount $ $ $ $ $
Facilities-Page 67 Painted December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Mechanical/Electrical Systems Replacements Date: 10/20/2020
Program ID: 5007 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcroninglexingtonma.gov
Description of Capital Program:
This project is an annual replacement of HVAC and electrical systems that have exceeded their useful life and
require replacement before catastrophic failures occur. After the development of the 20-year Capital Plan,the report
shows that there is $27,085,630 worth of projects that are due in FY2022 and another$40 million over the next 4
years. DPF will review all the demands and determine which project makes the most sense for FY22.
Goals of Capital Program:
The goal of the program is to assess the need of each building and to determine the top priority to repair/replace.
Impact if Not Maintained:
Without the replacement of these systems,we would risk an interruption in service to the general public. If the
system are not replaced in a timely fashion,the risk potential for unplanned interruptions may occur.
Major Spending over Past 5 Years:
• FY2020: Lexington Community Center- Chiller Replacement
• FY2019: Cary Library—Replacement of Chiller System
• FY2018: Town Office Building—Continuation of Town Office Building Makeup Air Units project to include
Selectmen Meeting Room/IT Server Room Replacement.
Work Currently Underway:
VAV replacement in the Cary Library
Planned Spending for Next 5 Years:
FY22 is$27 Million(LHS,Clarke,Fiske,Harrington,Central Admin,PD,TOB,East Lex, 173 Bedford,Cary Library)
FY23 is$13.77 Million(LHS,Bowman,Bridge,Clarke,Fiske,Central Admin, 173 Bedford,Cary Library,PD,PSB,East Lex)
FY24 is$6.01 Million(LHS,Estabrook, 173 Bedford,Cary Library,East Lex,PD,PSB)
FY25 is$22.35 Million(LHS,Clarke,Diamond,Fiske,Harrington,Central Admin, 173 Bedford,Cary Mem Hall,LCC,PSB)
FY26 is$2.75 Million(LHS,Clarke,Diamond, 173 Bedford,Cary Library,PD)
Basis for Cost Projections:
20-Year Capital Plan. Estimates are from VFA Inc. including inflation.
Stakeholders: General Public, Public Meetings and Occupants of the building
Operating Budget Impact:
If we continue to use operating dollars to repair the Mechanical systems it reduces the opportunity to utilize those
funds for other purposes.
Funding Source: Cash Capital,Bonding
Facilities-Page 68 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/18D $ 46300 $ 3301000 $ 17,975 $ 1151025 $
2017/16F $ 48900 $ 424,288 $ 053 $ 56M59 $
2018/20I $ 544,500 $ $ $ 544,500 $
2019/20F $ 60500 $ 88J 78 $ 7,430 $ 50%392 $
2020/16J $ 67200 $ $ $ 6721000 $
Totals $ 29773,500 $ 8429466 $ 34,058 $ 118969976 $
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 551000 $ 6000 $ 6500 $ 701000 $ 751000
Construction $ 9500 $ 10000 $ 10500 $ 1101000 $ 11500
Equipment $ 51ONO $ 55500 $ 60200 $ 65300 $ 70400
Contingency $ 68M00 $ 731500 $ 7800 $ 8700 $ 9600
Totals $ 72800 $ 788,500 $ 85000 $ 92000 $ 99000
CPA Amount $ $ $ $ $
Facilities-Page 69 Painted December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Municipal Building Envelopes and Associated Systems Date: 10/20/2020
Program ID: 5008 Department: Department of Public Facilities Revised: 10/20/2020
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Capital Program:
This request is for continued funding of Municipal Building Envelopes and Systems projects as approved in a 2006
operating override in the amount of$150,000, annually increased by 2.5%. The FY2022 request intends to continue
to implement extraordinary repairs to the building envelope of Cary Memorial Building. CBI's review of the
existing interior and exterior condition, and by performing the exploratory site review, it would appear that the
recurring water intrusion issues found in the fascia and soffits are mainly attributable to holes,voids and failed seals
at penetrations through the existing building mill work and roofing.
Goals of Capital Program:
Cary Memorial Building has continually had ice dam issues primarily in the front upper fascia and soffit. Operation
personnel and contracted services have cleaned,maintained and mitigated this issue as they arise. This project
would mitigate the potential safety related circumstances of occupants that utilize the handicap ramp at the front of
the building.
Impact if Not Maintained:
The safety situation will progressively worsen if not addressed. In addition, if not repaired in a timely fashion,the
damage will become more extensive and more expensive to repair.
Major Spending over Past 5 Years:
[Department to describe what work has been completed.]
Work Currently Underway:
LCC exterior stairway,brick walkways, siding replacement,brick under the rotunda
Planned Spending for Next 5 Years:
Work plan based on the 20 Year Capital Plan
FY2022 $567,228(Cary Memorial Hall,TOB)
FY2023 $681,785)(LCC,TOB,Cary Memorial Hall)
FY2024 $151,515 (Cary Library)
FY2025 $1,112,054(LCC,Cary Memorial Hall)
FY2026 $55,627(East Lexington Fire)
Basis for Cost Projections:
The 20 Year Capital Plan with cost estimates from VFA,Inc. including inflation. This budget is limited to the 2.5%
increase year over year. Design/Engineering based on 10%of construction cost.
Stakeholders: Town staff,Lexington residents
Operating Budget Impact:
The projects within this program would not increase the size of the public building stock and therefore do not result
in increased utility usage or maintenance costs.
Funding Source: Cash Capital
Facilities-Page 70 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15D $ 187X9 $ 1541508 $ 5,550 $ 271271 $
2017/16C $ 194,713 $ 173,467 $ 685 $ 20,561 $
2018/20E $ 19M93 $ $ $ 198,893 $
2019/20C $ 20305 $ 66,432 $ $ 137,433 $
2020/16G $ 208,962 $ $ $ 2081962 $
Totals $ 993,762 $ 3949407 $ 69235 $ 5939120 $
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 191471 $ 19,958 $ 20,457 $ 201969 $ 211493
Construction $ 194,715 $ 199,582 $ 204,572 $ 2091686 $ 214N8
Equipment
Contingency
Totals $ 214J 86 $ 219,540 $ 225M29 $ 230,655 $ 236,421
CPA Amount $ $ $ $ $
Facilities-Page 71 Painted December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Townwide Roofing Date: 10/20/2020
Program ID: 5009 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcroninglexingtonma.gov
Description of Capital Program:
The Department of Public Facilities subcontracted out a full building stock 20 year capital assessment. As part of
the 20-Year Capital Plan,roofing was a key component. A priority for FY2022 is replacing portions of the Cary
Memorial Hall and the TOB roof systems.
Goals of Capital Program:
This FY2022 request is to repair/replace portions of Cary Memorial Hall and Town Office Buildings to prevent
water infiltration.
Impact if Not Maintained:
Water infiltration and ice will continue to damage furnishings,property, and building components. Potential for
indoor air quality issues will continue to be at a higher risk.
Major Spending over Past 5 Years:
[Department to describe what work has been completed.]
Work Currently Underway:
The Bridge roofing project will be completed summer of 2021.
Planned Spending for Next 5 Years:
The 20-Year Capital Plan has identified the following work for the next 5 years:
FY2022 $527,983 (Cary Memorial Hall and TOB)
FY2023 $658,192(LPS Central Admin,LCC)
FY2024 $182,072(Cary Memorial Library)
FY2025 $990,415 (LPS Central Admin,Harrington,Cary Memorial Library)
FY2026 $6,642,606(LHS,Diamond MS,Clarke and East Lexington Fire)
Basis for Cost Projections:
The 20-Year Capital Plan with cost estimates from VFA,Inc. including inflation.
Stakeholders: Students, Teachers,Public,Administrators
Operating Budget Impact:
Approximately$50,000 is budgeted for emergency leak repairs. Replacement of the roofing systems could result in
reducing this expenditure, as well as reducing time custodians clean up potential leaks and administrative time
dealing with insurance claims from the water leaks.
Funding Source: Cash Capital,Bonding
Facilities-Page 72 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/15A $ 176,400 $ 1271755 $ $ 481645 $
2020/16E $ 2M I M 52 $ $ $ 2M I M 52 $
Totals $ 29186,552 $ 1279755 $ $ 21058J97 $
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 4400 $ 551000 $ 1500 $ 8000 $ 55000
Construction $ 44000 $ 5501000 $ 15200 $ 8301000 $ 5,5501000
Equipment
Contingency $ 441000 $ 5300 $ 1500 $ 801000 $ 5421000
Totals $ 52800 $ 65800 $ 18200 $ 9901000 $ 6,64200
CPA Amount $ $ $ $ $
Facilities-Page 73 Painted December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: School Building Envelopes and Associated Systems Date: 10/20/2020
Program ID: 5011 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcroninglexingtonma.gov
Description of Capital Program:
This project is requesting funds to perform annual prioritized extraordinary repairs and modifications to school
buildings and systems. The FY2022 request will be used to continue building envelope repairs. The FY2022
appropriation will be applied to address repairs of water and air infiltration issues of the gaskets, caulking, doors and
windows of the Lexington High School. The Department of Public Facilities moving forward will provide a
detailed assessment of conditions, life cycle and priorities at this school site through the 20-Year Capital Plan.
Goals of Capital Program:
Properly maintaining the buildings operated by the School Department requires continual investment in the building
envelope and systems. This includes repairs to siding, caulking,weather proofing materials,windows,doors and
painting of wood exteriors on an as-needed basis. (frequency is approximately every seven years)
Impact if Not Maintained:
Without continual maintenance the building exterior will continue to deteriorate, allowing more moisture to become
entrapped in the envelope and propagate cracks in the exterior masonry facade through the freeze-thaw cycle. The
building occupants will experience more discomfort created by air and water infiltration.
Major Spending over Past 5 Years:
[Department to describe what work has been completed.]
Work Currently Underway:
Window repair/replacement, caulking, etc at Bridge, Bowman and Central Admin
Planned Spending for Next 5 Years:
The 20-Year Capital Plan has identified the following work for the next 5 years:
FY2022 $453,127(LHS)
FY2023 $4,344,744(LHS,Central Admin)
FY2024 $525,388(Clarke)
FY2025 $0
FY2026 $0
Basis for Cost Projections:
Continuation of building envelope at 2.5%annual increase. Design/Engineering based on 10%of construction cost.
Stakeholders: School users,public.
Operating Budget Impact:
Operating budget will continue to fund small, individual items such as failure of a specific door or window or small
painting projects.
Funding Source: Cash Capital,Bonding
Facilities-Page 74 Printed December 04, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/14I $ 23500 $ 2341248 $ $ 752 $
2015/18G $ 21000 $ 133,702 $ 5,385 $ 6,875 $ 641039
2016/15B $ 21500 $ 21500 $ $ $
2017/16A $ 222,200 $ 157,340 $ 950 $ 63,910 $
2018/20G $ 227,755 $ $ $ 2271755 $
2019/20D $ 233,448 $ 50,935 $ 5X3 $ 176,590 $
2020/16F $ 239,285 $ $ $ 239,285 $
Totals $ 195829688 $ 7919225 $ 12458 $ 715J67 $ 649039
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 22,229 $ 22,855 $ 23,426 $ 24MI2 $ 24,612
Construction $ 222,970 $ 2281545 $ 234,258 $ 240,115 $ 246,118
Equipment
Contingency
Totals $ 2451199 $ 2511400 $ 25704 $ 2641127 $ 2701730
CPA Amount $ $ $ $ $
Facilities-Page 75 Printed December 04, 2020
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Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: Lexington Police Station Rebuild Date: 10/20/2020
Project ID: DPF-22-1 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Project:
Special Town Meeting 2016-5 appropriated$65,000 to study a new Police Department Headquarters at the current
Massachusetts Avenue location and also at the 173 Bedford Street location. The results of the study indicated an
option that a modern Headquarters could be constructed at the current location for$25,397,762,with an additional
$254,030 being required to modify 173 Bedford Street as a temporary Headquarters, for a total of$25 651,792. In
January 2018 the Board of Selectman voted in unanimous support to keep the Police Station located at its current
address of 1575 Massachusetts Avenue. In Article 14 of the 2018 Annual Town Meeting$1,862,622 was
appropriated for the Design, Engineering and Architectural design through construction documents. In September
2019,the BOS voted the new Integrated Design Process into policy. Because the new Police Headquarters will be
designed using this new process,it is expected to add cost to the original estimates. We are still working on the
cost impact of this new policy. The Schematic Design phase was completed and presented to the Select Board in
October of 2020 seeking permission to move to the design Development Phase. Given the current events the Select
Board declined to advance the project to the next phase until a community discussion takes place on policing
protocol.
Justification/Benefit:
The station opened in 1956 and was renovated in 1970 when the entire building became dedicated to police
services. In 1994,renovations rebuilt the cell block, secured an area for a joint police/fire/9-1-1 dispatch center and
provided for an accessible ramp and first floor accessible bathrooms. In 2007,the dispatch center, lobby and
Commanding Officer Office was renovated to accommodate all new radio,telephone and dispatching equipment.
The police station does not have an elevator. It does not have a sally port for prisoner access to the cell block. The
indoor firing range is inadequate and has been abandoned. The station does not provide a bulk storage area for large
pieces of evidence, found bicycles and fleet supplies. Both male and female locker rooms are inadequate, office
space is limited, lab and evidence rooms are not large enough to accommodate new equipment, and bathrooms at
basement and 2nd floor level are non-compliant. The building also does not have a fire suppression system.
Impact if Not Completed:
No elevator means access between floors for persons with disabilities(including employees with short term injuries.
All bulk items must be carried up the stairs. Because there is inadequate storage,the use of inappropriate spaces
(i.e.boiler room and cell block currently used to store bulk items) and in some instanced violated code. Bicycle
storage, large evidence items, and fleet needs (tires, oil,radar trailers, and Motorcycles) are forced into small spaces
or exposed outside. The female locker room does not accommodate the a larger number of female employees and
the male locker room is also the main passage way to the garage and indoor range; and the only passage way to
access the first floor when the cell block is locked down. A sally port would allow the safe unloading and loading
of prisoners directly to or from the cell block. Evidence holding areas and the evidence lab are very small and lack
space to accommodate refrigeration, gun lockers,holding bulk items, or any case with volumes of evidence. The
kitchen lacks modern equipment impacting daily work environment. The garage is too small to meet the larger fleet
needs; a training room specific to continuing education programs is not available; AC units are 30+years old; the
heat registers do not evenly distribute heat throughout the building;records storage is very limited; and office space
is limited. The building is served by two separate electrical services causing problems during power outages while
running the emergency generator. The facility has a fire alarm system but no sprinkler system-- a fire suppression
system is vital since it is important to avoid an evacuation of the emergency 9-1-1
Facilities-Page 78 Printed December 04, 2020
Timeframe:
Complete Winter of 2023.
Replacement Frequency:
The building is 65 years old and has met its intended lifetime.
Basis for Cost Projections:
Actual cost estimate from Tecton Architects at the end of Schematic Design phase.
Stakeholders: Police department staff,persons with disabilities, general public whose property or criminal
investigations depend on police services/storage/handling. Due to enlarging of the facility, others who will be
impacted are neighbors abutting property and parking for employees and visitors.
Operating Budget Impact: A larger facility will have an increase in maintenance,heating, cooling, and electrical
costs.
Funding Source: Bonding, State Aid
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2016 STM/5 Police Station Feasibility $ 651000 $ 599250 $ $ 51750 $
Study
2018/14 Police Station Design $ 118621622 $ 606,251 $ 1,13 8,43 3 $ 1179938 $
Totals $ 19927,622 $ 6659501 $ 191389433 $ 1239688 $
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition $
Design/Engineer $ 1,958,842
Project Management $
Construction $ 20,434,048
Equipment $ 9501000
Contingency $ 21308,902
Totals $ $ 2596519792 $ $ $
CPA Amount $ $ $ $ $
Facilities-Page 79 Painted December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: LHS Feasibility Study Date: 10/20/2020
Project ID: DPF-22-2 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Project:
Lexington High School(LHS)was renovated in 2000 to a capacity of 1,842 students. In 2014 and 2015,pre-
fabricated buildings were added to the campus, increasing the number of classrooms. The January 28, 2015 Symmes
Maini&McKee Associates(SMMA)Lexington Public Schools Master Plan Report identified the "classroom"
capacity of LHS to be 2,270 students,though also identifying that core areas would still be overcrowded. This
existing capacity was projected to provide sufficient classroom space for the next five years. From the SMMA
Master Plan, a School Building Project Consensus Plan was developed that identified adding capacity to the middle
schools, elementary schools, and pre-Kindergarten, as the priorities over the next five years. School Committee
submitted a Statement of Interest(SOI)to the Massachusetts School Building Authority(MSBA)to evaluate LHS
for insufficient educational capacity and system upgrades. Should the MSBA select the Lexington SOI, funding
would be required for the Feasibility Study. The SOI submitted to the MSBA in 2019 was not selected to move
forward. In February 2020,the School Committee again submitted an SOI to the MSBA and expect to hear if the
LHS project is selected by the end of 2020.
Justification/Benefit:
Enrollment at LHS as of October I, 2018 was 2,275 students. The latest five year forecast is 2,542+/- 115 students
for the October 2023 enrollment. There have been discussions that the High School will be approximately
425,000-450,000 square feet. Rough construction costs that we are experiencing today(Hastings was $590/sq ft.)
are $600/sq ft. If the market does not see a correction,there are estimates for planning(assuming escalation)of
approximately $900/sq ft.
Impact if Not Completed:
LHS enrollments are projected to increase over the next five years. A project to address overcrowding at LHS, as
well as increase core capacities and replace systems that have operated beyond their useful life will be required to
maintain class sizes, continue to offer robust educational programs, and to prevent system failures.
Timeframe:
This timeline is VERY approximate. A better timeline will come from the MSBA. If Lexington is invited into the
MSBA process,the Project Feasibility study would take a year(July 2021-2022),with subsequent design taking
approximately 1 year(complete July 2023), and a 3 year construction period(July 2023-2026). Possible occupancy
of September 2026.
Replacement Frequency:
This building was built in 1950 and is now 70 years old. While there have been additions and renovations,the
building is not suitable for the program nor the number of students it serves.
Basis for Cost Projections:
See above. We are using the current cost per sq ft witnessed at Hastings ($590/sq.ft.) and included escalation.
Please remember the figures from Hastings were bid in 2018.
Stakeholders: Lexington Community
Facilities-Page 80 Printed December 04, 2020
Operating Budget Impact:
Building a new high school would certainly add to the operating costs,however it also provides the opportunity to
build a school with the intent of being carbon neutral and net zero. The operating cost escalation would be due to
the larger size of the physical building and a possible all electric design.
Funding Source: Cash Capital,Bonding, State Aid
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 118251000
Project Management
Construction TBD
Equipment
Contingency
Totals $ 11825,000 $ $ TBD $
CPA Amount $ $ $ $ $
Facilities-Page 81 Painted December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: LHS Science Classroom Space Mining Date: 10/20/2020
Project ID: DPF-22-3 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: Email: mcronin@lexingtonma.gov
Description of Project:
Lexington High School enrollment is forecast to be 2,458 students,+/- 50, for September 2022. The Superintendent
and the School Committee supported submitting a Statement of Interest to the Massachusetts School Building
Authority in April 2019 for a major project to increase student capacity within the next couple of years. However,
even if the town is invited into the MSBA process, a new school project will not be completed in time for the
current student population and the need for additional classroom space. This project is requesting design and
construction dollars to modify existing interior spaces to satisfy possible science lab shortages in September 2022
(FY2023).
Justification/Benefit:
The construction of prefabricated modular buildings in 2014 and 2015 increased capacity to 2,270 students and was
expected to provide needed capacity for about five years. With a major project to add capacity at LHS uncertain at
this time, an option to provide capacity with renovated interior spaces provides the most cost effective option. The
school will continue to remain overcrowded in core areas,however,this work would increase the number of seats
for science lab classes.
Impact if Not Completed:
Science lab classrooms are capped at 20 students for safety reasons. If the additional science lab space is not
provided,the school department would not be able to offer this curriculum to all students or they would have to
increase the number of students in the lab increasing safety concerns.
Timeframe:
Although additional science lab spaces were added in 2020, a second wave of students arriving for FY2023 will
require additional lab space. Enrollment work will continue to support and confirm this need.
Replacement Frequency:
Not applicable
Basis for Cost Projections:
Estimates for this work are based on the same work that took place in 2020.
Stakeholders: Students, staff, and community.
Operating Budget Impact:
No impact
Funding Source: Cash Capital,Bonding
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2020/16D LHS Science Classroom $ 150 000 $ 3 9,495 $ 611791 $ 48 714 $
Space Mining > >
Totals $ 150,000 $ 39,495 $ 619791 $ 489714 $
*Data current as of December 3,2020.
Facilities-Page 82 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 2001000
Equipment
Contingency
Totals $ $ 2009000 $ $ $
CPA Amount $ $ $ $ $
Facilities-Page 83 Painted December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: Center Recreation Complex Bathrooms &Maintenance Building Renovation Date: 9/4/19
Project ID: DPF-22-4 Department: Department of Public Facilities Revised: 10/9/20
Submitted by: Melissa Battite/Mike Cronin Phone: (781) 698-4801 Email: mbattiteglexingtonma.gov
Description of Project:
The Recreation Committee is requesting$915,000 in FY2022 for the construction phase of the renovation of the
Center Recreation Complex bathrooms and DPW maintenance building,which is located on Park Drive. A minor
renovation of the bathrooms was completed in 2011. Due to the extensive amount of use that the bathrooms receive
and the poor condition that they are currently in,the building is in need of a complete renovation. The project will
include renovating the men's and women's bathrooms,repairs to the plumbing system and installation of all new
fixtures (toilets, sinks, drinking fountain), installation of new and improved lighting, and replacement of the existing
roof as well as improvements to the maintenance building. DPW stores equipment and supplies in the building so
staff are able to maintain the various athletic fields and facilities located at the Center Recreation Complex. This
section of the building is beyond its useful life and the renovation will drastically improve the current conditions.
Funding for the design and engineering costs was appropriated in FY2021. The design and engineering phase will
provide the Town with a detailed list of recommended upgrades and repairs needed,thus allowing the Town to plan
and budget the upgrades and repairs in a responsible, effective manner.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#1 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
The Center Recreation Complex is the crown jewel of the Town's Recreation infrastructure. The complex consists
of two senior baseball fields, one softball field, one Little League field, a football stadium, one multi-purpose field,
a track,the Gallagher Tennis Courts,the Center Playground, a skate park,two basketball courts, and the Irving H.
Mabee Town Pool Complex. The complex is heavily used during the spring, summer, and fall. It serves as a home
for the Lexington High School baseball, cross country, football, soccer, softball,tennis, and track teams. The
complex also hosts many Recreation and Community Programs Department-sponsored camps and clinics during the
summer months and is used by multiple Lexington-based youth sports organizations (Lexington United Soccer
Club,Lexington Little League,Lexington Babe Ruth, and Lexington-Bedford Hanscom Pop Warner Football).
Each year,the athletic fields are permitted for over 13,000 hours of use,which represents more than 25%of the
total hours permitted by the department and the tennis courts are permitted for approximately 4,500 hours of use
(excluding school use).
While facilities at the complex such as the Town Pool Complex and the Center Track and Field have received
upgrades and improvements in recent years,the bathrooms have not received significant upgrades in many years
and the conditions reflect that. In Spring 2019, considerable plumbing repairs were needed which resulted in the
bathrooms being closed for 3-4 weeks. Given the extensive use that the complex receives in the spring,this was a
major inconvenience. Additionally,the department has received complaints about the lack of exterior lighting at the
building and how it presents a safety concern for users as well as the overall poor conditions of the facility.
Between the current functionality(or lack thereof) of the bathrooms and the safety concerns that presently exist, it is
our belief that this renovation needs to be completed now to ensure that the Center Recreation Complex continues to
be welcoming to the Lexington community.
Impact if Not Completed:
Facilities-Page 84 Printed December 04, 2020
If immediate needs are not identified and addressed,the condition of the bathrooms at the Center Recreation
Complex will continue to deteriorate,which could reduce the number of sports organizations, community members,
and tennis players that use the complex,thus decreasing revenues.
Timeframe:
2020-2022
Replacement Frequency:
20 years
Basis for Cost Projections: Cost estimate provided in August 2019 based on similar projects.
Stakeholders: Residents, Lexington Public Schools,Youth and Adult Leagues,Recreation& Community
Programs,DPW,Non-Residents.
Operating Budget Impact: Maintenance and repairs to the bathrooms has become an annual occurrence which
impacts the operating budget.
Funding Source: Cash Capital,Bonding
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2020/16B CenterRecreation Bathroom Design Complex $ 100,000 $ $ $ 100,000 $
Totals $ 100,000 $ $ $ 1009000 $
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management $ 2000
Construction $ 83500
Equipment
Contingency $ 601000
Totals $ 9159000 $ $ $ $
CPA Amount $ $ $ $ $
Facilities-Page 85 Printed December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: Space Needs for School Year 2021-22 Placeholder Date: Sept 23, 2020
Project ID: DPF-22-5 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 781 254 8958 Email: mcroninglexingtonma.gov
Description of Project:
Space needs will be necessary at multiple schools including Diamond. A new ILP program will begin at Diamond
requiring specific spaces not previously planned for. In this case, a large storage room will be converted to three
offices/learning spaces. It will require an architect,PA, flooring, fire protection, HVAC,phone,plus finishes.
We are also anticipating additional space modifications,however with the COVID related issues,principals have
been preoccupied with servicing the student population that is in the buildings and have not been able to ascertain
what needs may be coming. If we do not need to build any other spaces,these finds would not be needed and would
be returned.
Justification/Benefit:
The reason for this program is to offer students at Diamond the same options that are available at Clarke. There is a
need for ILP offerings at Diamond.
Impact if Not Completed:
The students will not receive the services the town is required to provide.
Timeframe:
We would propose to do the work in summer of 2021 for use during SY2021-22
Replacement Frequency:
None.
Basis for Cost Projections:
Estimate based on square footage
Stakeholders: School department
Operating Budget Impact: Minor if any to the utility budgets.
Funding Source: Cash Capital,Bonding
Prior Authorizations: None.
Facilities-Page 86 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition $
Design/Engineer $ 5000
Project Management $
Construction $ 45000
Equipment $ 501000
Contingency $ 501000
Totals $ 6009000 $ $ $ $
CPA Amount $ $ $ $ $
Facilities-Page 87 Painted December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: HVAC improvements to meet ACH Placeholder Date: Sept 23, 2020
Project ID: DPF-22-6 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 781 254 8958 Email: mcronin@lexingtonma.gov
Description of Project:
In light of the EH&E assessments,they have been identified a number of HVAC related deficiencies. Exhaust
ventilation is substandard in multiple locations including PD, TOB and LCC. Mechanical improvements are
required to maintain a minimum of 3ACH.
Justification/Benefit:
This work is required to support and maintain the required number of air exchanges per hour in each occupied
building.
Impact if Not Completed:
If this work is not complete,we will not be in compliance with the required air changes per hour and the spaces may
not be habitable.
Timeframe:
The work would take place as soon as this work is funded.
Replacement Frequency:
This capital expense would be followed up with regular maintenance through the Operating budget.
Basis for Cost Projections:
Strictly estimates
Stakeholders: The populations of the three buildings plus the citizens who frequent them.
Operating Budget Impact: No impact to the operating budget.
Funding Source: Cash Capital,Bonding
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition $
Design/Engineer $ 751000
Project Management $
Construction $ 55000
Equipment $ 20000
Contingency $ 7500
Totals $ 900,000 $ $ $ $
CPA Amount $ $ $ $ $
Facilities-Page 88 Printed December 04, 2020
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Lexin ton - FY2O22-26 CPA Projectg
Project Name: Playground Enhancements -Pour-in-Place Surfaces Date: 9/25/2020
Project ID: DPF-CPA-1 Department: Department of Public Facilities Revised:
Submitted by: Michael Cronin Phone: 781-254-8958 Email: mcronin@lexingtonma.gov
Description of Project:
The Harrington Elementary School has a playground that uses bark mulch as their safety surfacing. The product is
not stable and is regularly washed out or kicked out by the students while using the various pieces of play
equipment. When this occurs,the impact absorbent surfacing requirement of 12 inches is no longer being met and
could cause serious injuries if or when a student falls. Pour In Place(PIP) safety surfacing is a rubber/urethane
product being used in all new playground installations. There are a few benefits of this PIP Surfacing, it drains
extremely well,the safety surface is always at the required safety depth, and also aides in melting snow in winter
which allows the students to use the playgrounds during colder months.
In summer 2022,we would propose to do the same work at Harrington,with additional projects to follow at
Estabrook(summer 2023),Fiske(summer 2024),Bowman(summer 2024), and Estabrook(summer 2025).
Justification/Benefit:
Safety and usability of the equipment all year round is the benefit of this conversion to PIP.
Impact if Not Completed:
We will continue to maintain the existing safety surfacing.
Timeframe:
This project would be for summer 2021
Replacement Frequency:
This product has a life of 15 years.
Basis for Cost Projections: Estimate based on previous installations.
Stakeholders: School department staff and students.
Operating Budget Impact:
If the existing materials are left in place, it will continue to require an annual supplement of mulch,regular time
spent on raking the holes and general cleanup from the walk off by students. If the new material is installed,there is
no cost for annual maintenance.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2019/1 of Pllaoygrlou d Replacement Program $ 302,000 $ 297,067 $ $ $ 4,934
-B2020/14J Pl ydge ground Replacement Program $ 302000 $ 281 890 $ $ 20,110 $
Totals $ 6049000 $ 578,957 $ $ 209110 $ 49934
*Data current as @December 3,2020.
Facilities-Page 91 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition $
Design/Engineer $
Project Management $
Construction $ 13500 $ 13000 $ 13000 $ 13000 $ 13000
Equipment $ $ 451000 $ 451000 $ 4500 $ 451000
Contingency $ 151000 $ 1500 $ 151000 $ 1500 $ 151000
Totals $ 1509000 $ 1909000 $ 1909000 $ 1909000 $ 1909000
CPA Amount $ 15000 $ 19000 $ 1901000 $ 19000 $ 1901000
Facilities-Page 92 Painted December 04, 2020
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Land Use Presentation
PRESENTER: ITEM
NUMBER:
Carol Kowalski,Assistant Town
Manager for Development I.4
SUMMARY:
No vote is requested for this agenda item.
Review preliminary FYFY2022 budget for the Land Use, Health and Development Departments
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/8/2020 4:45pm
ATTACHMENTS:
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LandHeaIth anDevelopment Department
Requested Budget
Fiscal Year 2022
Submitted
by:
Kowalski, AssistantTownManagerfor
Carol
Development
SelectBoard
December 8 2020
I
' Town of Lexington
FY2022 Budget Development
RIB.1-
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Mission: The Land Use, Health and Development Department includes those offices that
manage and promote residential and commercial development in Lexington while protecting the
health and safety of residents through local bylaws and regulations, as well as state statutes and
regulations, in the areas of public health, building code, zoning, wetland protection, economic
development and land-use. The department was developed during the FY2016 budget process
and is under the direction of an Assistant Town Manager for Development. The revised structure
has enabled the Town to further streamline code enforcement, program and policy development,
and outreach and educational activities related to commercial, residential and public
development and local public health.
Budget Overview: The total All Funds Land Use, Health and Development FY2022 budget of
$3,181,732 is a $56,372 or 1.80% increase from FY2021. Personal Services are increasing
$67,200, or 2.90% and expenses are decreasing $(10,828), or (1.33)%. The General Fund
budget of$2,696,708 is a $55,647, or 2.11% increase from FY2021, with Compensation
increasing 2.83%, and Expenses decreasing (0.81)%.
The Land Use, Health and Development Department comprises: Building and Zoning,
Administration, Conservation, Public Health, Planning and Economic Development.
The Building and Zoning Division is responsible for enforcing the State building, electrical,
gas, and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations.
The Administration Division provides management oversight and administrative support to all
divisions residing in the Land Use, Health and Development Department.
The Conservation Division is responsible for administering and enforcing the State and local
wetland protection codes and the State Stormwater Management Regulations, planning for,
managing, and coordinating stewardship over 1,400 acres of Town-owned conservation land,
and providing outreach and education concerning natural and watershed resources.
The Health Division is responsible for enforcing State and local health codes, administering
health screening and vaccination programs, evaluating community health needs and developing
intervention programs to prevent disease and disability. In addition, the Health Division is
responsible for public health emergency preparedness and response activities as well as climate
resilience, specifically assessing and developing policy on the risk and impact to public health of
climate change.
7000 - Land Use, Health and Development Department 1
The Planning Office supports the Planning Board in the implementation of the Comprehensive
Plan, the administration of the Subdivision Regulations, the determination of adequacy of
unaccepted streets, the granting of special permits for residential development, site plan review
and granting of special permits within the CM District, and the review of planned development
district proposals that go to Town Meeting. In addition, the staff engages in short and long-term
planning in regard to growth and development issues in Lexington, being active participants in
various committees dealing with issues of transportation, affordable housing and economic
development, as well as participating in regional and statewide initiatives.
The Economic Development Division works to encourage new investment and to support local
businesses. It serves as a liaison for businesses and works to address business-related issues
from parking to updating land use policy. The Office also works to retain and expand local
businesses by providing information, conducting research, supporting a visitor-based economy,
and leveraging State economic development tools and resources designed to improve the
business environment. The Economic Development Office also supports the visitor-based
economy through tourism marketing and programs such as the Liberty Ride Trolley Tour, the
Battle Green Walking Tours, and the Visitors Center retail operations.
Program Improvement Requests Division Comp. Expenses.....................................................I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.I.'I Benefits Total
Part-Time Administrative Assistant Econ. Dev. .....................................................I.I.I.I.I.I.I.I.,.,.I.I.I.I.I.I.I.I ......................................................................................
$ 32,879 $ 11000 $ 15,311 $ 49,190
Total 7000 by Request $ 2, 79 1',000 1,59311 $ 4 ,100
7000 - Land Use, Health and Development Department 2
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $(493,553) $(721,910) $848,161 $896,108 $47,947 5.65%
TDM Stabilization Fund $461000 $461000 $46,000 $46,000 $0 %
Center Impr. District Stab. Fund $27,000 $27,000 $0 $0 $0 -0
Fees &Charges
Departmental Fees $69,385 $777773 $49,200 $56,900 $7,700 15.65%
Licenses & Permits $214421867 $27711,117 $1,697,700 $1,697,700 $0 %
Appropriation Summary(General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Compensation $15732,512 $19829,044 $2,114,074 $2,173,971 $59,897 2.83%
Expenses $359,187 $3107936 $526,987 $522,737 $(4,250) (0.81)%
Total11 411 • $2,091,699 $2,139,980 64 1 . •• • 1 . 64
Level-Service Requests (General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Total 7110 Building &Zoning $5611245 $609,689 $637,970 $640,862 $2,892 0.45%
Total 7120 Administration $4191033 $429,696 $5517243 $556,219 $4,976 0.90%
Total 7130 Conservation $236,134 $214,574 $264797 $255,027 $(9,770) (3.69)%
Total 7140 Health $2701435 $252755 $365,354 $400,951 $357597 9.74%
Total 7200 Planning $266,912 $323,020 $424,414 $434,992 $10,578 2.49%
Total 7300 Economic Development $3371940 $3101245 $397,283 $408,657 $11,374 2.86%
Total11 411 • $2,091,699 $23139,979 $2,6413061 •• • 1 • 64 '
Object Code Summary(General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Salaries &Wages $117181043 $1,816,222 $2,080,623 $271397406 $587783 2.83%
Overtime $141469 $12,822 $33,451 $34,565 $11114 3.33%
Personal Services $1,732,512 $1,829,044 $2,114,074 $25173,9 71 $59,89 7 2.83%
Contractual Services $304,079 $165,152 $408,376 $374,526 $(33,850) (8.29)%
Utilities $11,962 $10,062 $121461 $13,111 $650 5.22%
Supplies $437146 $1357723 $1067150 $1357100 $28,950 27.27%
Small Capital $0 $0 $0 $0 $0 %
Expenses $359,187 $310,937 $526,987 $522,737 $(41 250) (0.81)%
Total11 11 • $2,0919699 $2J3%981 $2,641,061 .• . 1 : .4
7000 - Land Use, Health and Development Department 3
Budget Summary - Revolving Funds*
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Residential Engineering Review $0 $0 $57,600 $577600 $0
Revolving Fund
Health Programs Revolving Fund $331291 $221654 $45,000 $45,000 $0
Liberty Ride Revolving Fund $179,041 $125,800 $1955000 $195,000 $0
[Visitor Center Revolving Fund 1 $147,6131 $39,309 $247)0001 $247,OOOF $0
• . 11 / 11 Rev. Funds • 'I5 $187J63 $544,600 $544,600 'r1 ' 1
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary 7FY21019 FY2020 FY2021 FY2022 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Increase Increase
7110 - Residential Engineering $0 $0 $575600 $57,600 $0
Review
Expenses $0 $0 $577600 $57,600 $0
7140 - Health Programs $36,197 $45,719 $45,000 $45,000 $0
Expenses $361197 $45,719 $45,000 $457000 $0
7140 - Lab Animal Permits $0 $0 $40,000 $40,000 $0
Expenses $0 $0 $40,000 $40,000 $0
7320 - Liberty Ride $1821274 $13%510 $1933263 $193,263 $0
Compensation $591280 $41,715 $687200 $68,200 $0
Expenses $122,994 $97,795 $125,063 $1257063 $0
7340 -Visitor Center $170,309 $449359 $2469036 $2469761 $725 0.29%
Compensation $1077855 $187459 $1317238 $1387541 $77303 5.56%
Expenses $621454 $25,899 $1141798 $1085220 $(61578) (5.73)%
Total 1 1 1 1 • r • • • 1 r • • r • r • $725 1 1
Appropriation Summary(All 7FY21019 FY2020 FY2021 FY2022 Dollar Percent
Funds) Actual Actual Appropriation Request Increase Increase
Compensation $1,899,647 $1,8899218 $21313,512 $21380,712 $67,200 2.90%
Expenses $5801832 $4807350 $8117848 $8017020 $(10,828) (1.33)%
Benefits 1 $0 $0 $0 $0 $01 -% -]
Total 1 1 1 1Funds 'r I • 1 I • 'r •• • • 'r • 1 $37181)732 'r •,372 1' 1
7000 - Land Use, Health and Development Department 4
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing► Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Administration Dept Office Manager 1 1 1 1
Administration Dept Assistants 4 4 4 4
Economic Development Director 1 1 1 1
Ec. Dev./Visitor Center Coordinator 1 1 1 1
Visitor Services Manager 1 1 1 1
Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75
Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Liberty Ride Coordinator 0.7 0.7 0.7 0.7
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Planning Dept.Assistant 1 1 1 1
Conservation Director 1 1 1 1
Stewardship Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Public Health Director 1 1 1 1
Public Health Agent* 1 1 2 2
Public Health Nurse** 0.6 0.6 0.6 0.6
Building Commissioner 1 1 1 1
Asst Building Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-time Electric Inspector 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector 0.14 0.14 0.14 0.14
Part-time Building Inspector 0.38 0.38 0.38 0.38
Subtotal FTE 31.62 31.62 32.62 32.62
Total FT/PT 23FT/11 PT 23FT/11 PT 24FT/11 PT 24FT/11 PT
+ Seasonal + Seasonal + Seasonal + Seasonal
Explanatory Notes:
*A second Health Agent was funded in FY2021 via a program improvement.
7000 - Land Use, Health and Development Department 5
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7110 Building & Zoning Element: 7110 Building & Zoning
Budget Description: The FY2022 Building and Zoning budget request reflects a $2,892, or
0.45% increase from the FY2021 appropriated budget. Compensation increases by $17,042 or
2.96% due to contractually obligated step and cost of living increases. Expenses decrease by
$(14,150) or (22.55)% due to adjusting the budget to better align with past experience.
Division Goals:
1. Continue the efforts to improve and administer the online permitting system, helping
applicants obtain their permits. The ViewPoint Cloud permit system requires all building,
zoning, electrical, plumbing and gas permits to be applied for electronically. This permitting
system allows applicants to do much of their work from their office or home, thereby saving
time and money from having to visit the Town offices.
2. To issue all annual inspection certificates, certificates of occupancy and restaurant
occupancy certificates electronically via ViewPoint Cloud.
3. Continue to implement the Laserfiche Document Imaging Software for Building and Zoning
Permit records, including converting historical records to digital format and migrating into
software.
4. Add new inspections to the current work load of the Building Inspectors for all new homes
and large additions for roof and stormwater compliance.
5. Assist the planning office in amending the zoning bylaw to address small garden sheds and
heights of walls in residential districts.
6. Educate and enforce the new groundwater zoning bylaw..
7000 - Land Use, Health and Development Department 6
Budget Data (by Object Code) - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $4717925 $526,761 $521,557 $537,390 $157833 3.04%
514000 Other Compensation $0 $0 $500 $500 $0 %
514090 Longevity $0 $559 $21100 $27200 $100 4.76%
513000 Overtime $4,388 $57096 $61135 $67339 $204 3.33%
5 11010 Part-Time Wages $46,6441 $49,918E $44,938 $45,843 $9051 2.01 E/o ]
Subtotal Compensation $522,957 $582,334 $575,230 $592,272 $17,042 2.96%
520000 Contract Services $5,000 $0 $6,250 $67250 %
538080 Printing & Forms $115 $858 $880 $880 %
530000 Professional Services $3,000 $27573 $25,000 $107000 (15,000) (60.00)%
538010 Advertising $0 $0 $200 $200 %
572000 Mileage $123 $112 $200 $200 %
578010 Binding &Archiving $151000 $0 $141500 $14,500 %
530060 Prof Dev&Training $17444 $724 $0 $0 %
571000 Travel $15 $992 $300 $300 %
530040 Sem./Workshops/Conf. $27893 $185 $41310 $47310 %
534030 Mobile Devices $3,350 $37610 $31000 $37600 600 20.00%
531030 Gasoline/Diesel $3,927 $27025 $3,200 $37200 %
558000 Supplies $1,875 $720 $11500 $17500 %
542000 Office Supplies $0 $137545 $0 $0 —%
573000 Membership/Dues $375 $671 $11400 $17400
558010 1 Clothing &Safety Equipment 1 $17170 $1,339 $2,000 $2,250 250 1 12.50%
Subtotal Expenses $38,287 $27,354 $62,740 $48,590 $(14,150) (22.55)%
Total 7110 Building &Zoning $561,244 $609,688 $637,970 $640,862 $2,892 0.45%
Budget Data (by Object Code) - Revolving Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
530000 Professional Services $0 $0 $577600 $577600 $0
542000 Office Supplies 1 $0 $0 $0 $0 $0
Subtotal Residential Engineering $0 $0 $57,600 $57,600 $0
Review Revolving Fund
Total 7110 B&Z(All Funds) $561,245 $609,689 $695,570 $6987462 $2,892 0.42%
7000 - Land Use, Health and Development Department 7
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7110 Building & Zoning Element: 7110 Building & Zoning
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Building Commissioner 1 1 1 1
Asst. Bldg. Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-time Electric Inspector* 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14
Part-time Building Inspector* 0.38 0.38 0.38 0.38
Total FTE 6.76 6.76 6.76 6.76
Total FT/PT 6 FT/3 PT 6 FT/3 PT 6 FT/3 PT 6 FT/3 PT
*The hours budgeted for part-time inspectors are filled by multiple individuals,as available.
7000 - Land Use, Health and Development Department 8
��
Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7120 Administration Element: 7120 Administration
Budget Description: The FY2022 Administration budget reflects a $4,976, or 0.90%, increase
from the FY2021 budget. This reflects an increase of$15,976 or 3.26% in compensation for
contractually obligated step increases and cost of living adjustments, offset by a decrease of
$(11,000) or (17.94)% in expenses. The decrease in expenses simply reflects alignment with
prior year actual expenses, as well as removing $4,000 in one-time funding for Across Lexington
brochures.
Division Goals:
1. Develop written procedures for administrative workflow for permit intake processing and
permit fee payment processing.
2. Develop written procedures for administrative support to the managers supporting boards
and commissions
3. Refine and expand Health and Conservation permit applications and workflow in ViewPoint
permitting software.
7000 - Land Use, Health and Development Department 9
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $378,748 $410,921 $477,690 $492,258 $14,568 3.05%
514090 Longevity $0 $2 $0 $11000 $11000 %
1513000 10vertime 1 $7,2221 $4,604 $1212531 $12,661 $4081 3.33%
Subtotal Compensation $385,970 $415,527 $489,943 $505,919 $15,976 3.26%
520000 Contract Services $725 $0 $2,500 $2,500 $0 %
538080 Printing & Forms $80 $0 $41500 $47500 $0 %
530000 Professional Services $395 $0 $20,000 $10,500 $(91500) (47.50)%
538010 Advertising $17467 $139 $11 500 $1,500 $0 %
527030 Lease Agreements $8,544 $4,816 $8,700 $8,500 $(200) (2.30)%
572000 Mileage $196 $62 $700 $700 $0 %
530060 Prof Dev&Training $2,892 $1,310 $5,000 $5,000 $0 %
571000 Travel $127179 $17975 $71000 $77000 $0 %
530040 Sem./Workshops/Conf. $354 $445 $3,000 $3,000 $0 %
534030 Mobile Devices $600 $614 $600 $600 $0 %
542000 Office Supplies $4,826 $3,032 $5,800 $4,500 $(11300) (22.41)%
558000 Supplies $0 $74 $0 $0 $0 %
573000 Membership/Dues 1 $8051 $1,7031 $2,0001 $2,000 $0 %
Subtotal Expenses $33,063 $14,170 $61,300 $50,300 $(11,000) (17.94)%
Total 7120 Administration $419,033 $429,697 $551,243 $556,219 $49976 0.90%
7000 - Land Use, Health and Development Department 10
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7120 Administration Element: 7120 Administration
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Office Manager 1 1 1 1
Department Assistants 4 4 4 4
Total FTE 7 7 7 7
Total FT/PT 7 FT 7 FT 7 FT 7 FT
7000 - Land Use, Health and Development Department 11
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Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7130 Conservation Element: 7130 Conservation
Budget Description: The requested Conservation FY2022 General Fund budget reflects a
decrease of$(9,770) or (3.69)%, from FY2021. This includes a $(10,570) or (4.59)% decrease
in compensation due to staff turnover.
Expenses reflect an increase of$800, or 2.32% per the meadow maintenance cost increase
related to the Daisy Wilson Meadow Preservation FY2021 CPA appropriation.
Division Goals:
1. Onboard newly hired employees and provide a comprehensive orientation, training, and
development program.
2. Complete a comprehensive analysis of the conversion of historical conservation records to
digital format and migration into the Laserfiche Document Imaging Software property address
records and update missing records as necessary.
3. Complete the implementation of the inspection component of the ViewPoint Cloud Software
for conservation permits to provide for a comprehensive electronic permit management and
tracking system.
4. Implement Novus Agenda Software for Conservation Commission Meeting management.
5. Plan for and acquire open space parcels as prioritized by the Conservation Commission.
6. Implement the numerous conservation land management projects, including meadows
preservation, trail and boardwalk construction, signage and kiosks installation, Parker
Meadow Universal Accessible Trail Construction (FY2021 CPA), Wright Farm Conceptual
Site Access Design and Parking (FY2021 CPA), Willard's Woods Land Management
Planning and Accessible Design (FY2020), and the Open Space and Recreation Plan 7-Year
Update (Subject to FY2022 CPA Capital funding request).
7000 - Land Use, Health and Development Department 12
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $180,652 $169,862 $186,956 $175,259 7(�111697) (6.26)%
513000 Overtime $11 803 $1,351 $25 979 $3,079 $100 3.36%
514090 Longevity $31 $589 $15277 $1,500 $223 17.46%
511010 Part-Time Wages $14,229 $14,634 $153888 $165692 $804 5.06%
512000 Seasonal Part-Time 1 $8,3151 $6,426 $23,2501 $23,250 $0 %
Subtotal Compensation $205,030 $192,862 $230,350 $219,780 $(10,570) (4.59)%
520000 Contract Services $121167 $5,636 $12,900 $13,700 $800 6.20%
538080 Printing & Forms $113 $0 $300 $300 $0 %
530000 Professional Services $5,000 $0 $5,000 $5,000 $0 %
538010 Advertising $60 $91 $300 $250 $(50) (16.67)%
572000 Mileage $494 $149 $1,086 $1,086 $0 %
578010 Binding &Archiving $51000 $51000 $5,000 $57000 $0 %
542020 Postage & Mailing $25 $58 $100 $100 $0 %
530040 Sem./Workshops/Conf. $220 $375 $15200 $1,200 $0 %
521000 Utilities $19 $145 $100 $150 $50 50.00%
531000 Water/Sewer $502 $460 $500 $500 $0 %
534030 Mobile Devices $1,500 $17360 $1,560 $1,560 $0 %
531030 Gasoline/Diesel $714 $424 $701 $701 $0 %
558000 Supplies $3,380 $1,836 $3,300 $3,300 $0 %
573000 Membership/Dues $17157 $1,329 $11500 $1,500 $0 %
542000 Office Supplies $111 $0 $0 $ $0 %
558010 Clothing &Safety Equipment $641 $0 $900 $900 $0 %
553060 Tools/Lumber/Hardware $0 $4,850 $0 $0 $0 %
Subtotal Expenses $31,103 $21,713 $34,447 $35,247 $800 2.32%
Total 7130 Conservation $236,133 $214,575 $2645797 $255,027 $(97770) (3.69)%
7000 - Land Use, Health and Development Department 13
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7130 Conservation Element: 7130 Conservation
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Conservation Director 1 1 1 1
Srewardship Coordinator 1 1 1 1
Land Use Ranger 0.26 0.26 0.26 0.26
Seasonal Land Management Interns Seasonals Seasonals Seasonals Seasonal
Total FTE 2.26 2.26 2.26 2.26
Total FT/PT 2FT/1 PT + 2FT/1 PT + 2FT/1 PT + 2FT/1 PT +
Seasonals Seasonals Seasonals Seasonals
7000 - Land Use, Health and Development Department 14
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Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7140 Health Element: 7140 Health
Budget Description: The FY2022 All Funds Health budget request reflects an increase of
$35,597 or 7.90% from FY2021. The corresponding General Fund increase is $35,597 or
9.74%, which includes an increase in compensation of$37,097 or 13.52%, which is due to
contractually obligated step increases and cost of living adjustments, as well as for attracting
staff with a greater level of experience than originally budgeted.
The above expenses reflect and will continue to reflect a change of staff including the addition of
a new Health Agent for a total number of 2 Health Agents. Much of this cost will be offset with
less need to contract a private firm to perform routine inspectors.
An increase in contracted services reflects anticipated need for additional permitted rDNA
establishments and mosquito control service contract increases based on a very active 2019
Arbovirus season (WNV, EEE). Travel expenses were reduced by $2,000 to reflect the limited
travel options with COVID-19 and less interest in staff traveling for extended conferences. A
small of increase of$500 was added for mileage with 2 Health Agents performing routine
inspections.
Division Goals:
1. Update local public health regulations for rDNA, Body Art, and Animal Keeping to remain up-
to-date with best practices and scientific advances.
2. Continue to enhance customer service satisfaction and improve staff efficiency by updating
Board of Health permit applications in ViewPoint Cloud, with particular focus on the following
record types: retail food, temporary food, mobile food, food plan review, public swimming
pool, rDNA, Animal Keeping and Recreational Camps for Children. Begin to implement field
inspection capacity with ViewPoint Cloud through integration of fillable PDF inspection forms
for the aforementioned record types.
3. Respond to all inquiries, complaints, and concerns from the public and staff in a timely
fashion. Perform a sufficient number of routine inspections to ensure compliance with state
and local regulations.
4. Finalize Emergency Dispensing Site (EDS) plan for emerging infectious disease threats (e.g.,
pandemic influenza, bioterror agents) and facilitate local exercises and drills as required by
the Massachusetts Department of Public Health. Continue to work with Region 4A to improve
regional collaboration and MRC volunteer participation in Lexington.
5. Update and exercise public health mass shelter plans, develop shelter intake and medical
triage forms, and develop a checklist for environmental health risk management in shelters.
7000 - Land Use, Health and Development Department 15
6. Engage and convene community partners to broaden public health preparedness planning
efforts to include people with disabilities and considerations for access and functional needs
in the scope of EDS and shelter plans in accordance with Massachusetts Department of
Public Health (MDPH) guidance.
7. Continue to serve as a local resource for public education and outreach on the impacts of
climate change on health. Collaborate with the Sustainability Director.
Program Improvement Requests
None.
Budget Data (by Object Code) - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $2001404 $2061941 $2721091 $3097631 $371540 13.80%
514000 Other Compensation $0 $0 $500 $0 $(500) (100.00)°/
513000 1 Overtime $0 $910 $1,7131 $1,770 $571 3.33%
Subtotal Compensation $200,404 $2077 851 $274,304 $3117 401 $37,097 13.52%
520000 Contract Services $60,523 $41,540 $70,000 $70,000 %
538010 Advertising $0 $740 $0 $0 %
538080 Printing & Forms $1,546 $0 $11 500 $17 500 %
572000 Mileage $361 $8 $1,000 $1,500 500 50.00%
530060 Prof Dev&Training $1,500 $645 $35 000 $3,000 %
571000 Travel $1,130 $0 $5,000 $3,000 (21000) (40.00)%
530040 Sem./Workshops/Conf. $395 $340 $1,500 $1,500 %
534030 Mobile Devices $11195 $992 $2,000 $2,000 %
531030 Gasoline/Diesel $155 $110 $800 $800 %
558000 Supplies $940 $0 $2,800 $2,800 %
542000 Office Supplies $245 $63 $700 $700 %
573000 Membership/Dues $1,292 $347 $2,000 $2,000 %
558010 Clothing &Safety Equipment $749 $119 $750 $750 %
Subtotal Expenses $70,031 $44,904 $91,050 $89,550 $(1,500) (1.65)%
Subtotal 7140 Health General Fund $270,435 $252,755 $365,354 $4007951 $359597 9.74%
7000 - Land Use, Health and Development Department 16
Budget Data (by Object Code) - Revolving Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
Health Programs Revolving Fund
520000 Contract Services $33,959 $43,689 $151000 $301000 $151000 100.00%
542000 Office Supplies $2,238 $2,030 $30,000 $15,000 $ 15,000 50.00 %
Subtotal Health Programs Revolving Fund $36,197 $45,719 $45,000 $45,000 $0
Lab Animal Permits Revolving Fund
520000 Contract Services $0 $0 $40,000 $40,000 $0
542000 Office Supplies $0 $0 $0 $0 $0
Subtotal Lab Animal Permits Revolving Fund $0 $0 $40,000 $40,000 $0
Subtotal 7140 Health Revolving Funds $36,197 $45,719 $85,000 $85,000 $0
Total 7140 Health (All Funds) $306,632 $298,474 $450,354 $485,951 $35,597 7.90%
7000 - Land Use, Health and Development Department 17
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7140 Health Element: 7140 Health
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Public Health Director 1 1 1 1
Public Health Agent* 1 1 2 2
Public Health Nurse ** 0.6 0.6 0.6 0.6
Total FTE 2.6 2.6 2.6 3.6
Total FT/PT 2FT/1 PT I 2FT/1 PT I 3FT/1 PT I 3FT/1 PT
In FY2021,a second Public Health Agent was added via a program improvement.
**The full-time Public Health Nurse is shared between Lexington(6)and Belmont(A)per Nursing Services Agreement
executed in FY2009.
7000 - Land Use, Health and Development Department 18
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Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7200 Planning Element: 7200 Planning
Budget Description: The proposed FY2022 budget for the Planning Office increases $10,578,
or 2.49% from FY2021. Compensation increases $10,578, or 3.05%, for contractually obligated
step increases and cost of living adjustments.
Expenses are level-funded from FY2021. Level service funding is requested to allow for the
implementation of the 2021 Comprehensive Plan (Lexington Next).
Division Goals:
1. Implement Comprehensive Plan (Lexington Next)Action Plan.
2. Assemble and support the Planning Board's Annual Work Plan to ensure alignment with
LexingtonNext, the Comprehensive Plan.
3. Establish an expedited, transparent, and engaging permitting process that is clear and
consistent for all projects.
4. Collaboratively work with members of the Land Use, Health, and Development (LUHD)
Department and other members of staff to plan and execute short and long-term planning
initiatives.
7000 - Land Use, Health and Development Department 19
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $192,927 $270,504 $339,521 $349,848 $10,327 3.04%
513000 Overtime $980 $608 $71543 $71794 $251 3.33%
511010 Part-Time Wages $33,4341 $20,513 $0 $0 $0 %
Subtotal Compensation $227,341 $291,625 $347,064 $3575 642 $10,578 3.05%
520000 Contract Services $26,897 $26,498 $54,000 $54,000 $0 %
538080 Printing & Forms $17203 $429 $21500 $27500 $0 %
530000 Professional Services $5,154 $0 $5,000 $5,000 $0 %
538010 Advertising $27205 $2425 $21000 $2,250 $250 12.50%
538060 Catering/Meals $0 $42 $100 $350 $250 250.00%
572000 Mileage $351 $0 $500 $500 $0 %
578010 Binding &Archiving $271 $0 $250 $250 $0 %
571000 Travel $115 $0 $11 000 $17 000 $0 %
530040 Sem./Workshops/Conf. $1,663 $250 $7,500 $7,000 $(500) (6.67)%
534030 Mobile Devices $0 $322 $0 $0 $0 %
542000 Office Supplies $1,000 $1,022 $21000 $2,000 $0 %
542020 Postage& Mailing $0 $28 $0 $0 $0 %
573000 Membership/Dues $450 $257 $21000 $2,000 $0 %
551030 Books $263 $124 $500 $500 $0 %
Subtotal Expenses $39,572 $31,397 $77,350 $77,350 $0
Total 7210 Planning $266,913 $323,022 $424,414 $434,992 $10,578 2.49%
7000 - Land Use, Health and Development Department 20
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7200 Planning Element: 7200 Planning
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Administrative Assistant 1 1 1 1
Total FTE 4 4 4 4
Total FT/PT 4 FT 4 FT 4 FT 4 FT
7000 - Land Use, Health and Development Department 21
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Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7300 Economic Development
Mission: The Economic Development Office (EDO) implements the Town's economic
development goals set out by the Select Board and focuses its efforts to support businesses,
workers, and an improved quality of life. The Economic Development Office staff also serves as
a liaison for developers and new tenants going through the zoning and permitting processes. In
addition, the Economic Development Office works to leverage economic opportunities from
tourism through the operations of the Visitors Center, the Liberty Ride Trolley Tour, and the Battle
Green Guides program. Sharing our role in American history attracts many thousands of visitors
to Lexington each year, these visitors help to support our local businesses contributing to our
community's overall economic sustainability.
Budget Overview: The Economic Development budget includes: 1) the Economic
Development Office, 2) the Visitors Center Revolving Fund, and 3) the Liberty Ride Revolving
Fund.
The FY2022 All Funds Economic Development Office budget reflects a $12,099 or 1.45%
increase, which is a net change resulting primarily from the removal of$16,300 in one-time costs
for outreach during the Hartwell Ave. rezoning project, offset by an increase of$25,000 in
General Fund support of the Visitors Center.
Program Improvement Requests Comp. Expenses Benefits Total
Part-Time Administrative Assistant $ 32,879 $ 1,000 $ 157311 $ 491190
Total 7300 by Request 2, 7 11000 $ 151'311 4 j
,50
7000 - Land Use, Health and Development Department 22
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $2647940 $237,245 $351,283 $362,657 $11,374 3.24%
TDM Stabilization Fund $46,000 $46,000 $46,000 $46,000 $0 %
[Center Impr. District Stab. Fund $27,0001 $27,000 $0 $0 $0 %
Appropriation Summary (General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Compensation $1907809 $138,845 $197,183 $186,957 $(101226) (5.19)%
Expenses $147,131 $171401 $200,100 $221,700 $211600 10.79%
Program Summary(General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
7310 Economic Development Office $337,940 $310,245 $397,283 $408,657 $11,374 2.86%
Object Code Summary(General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Salaries&Wages $1901734 $1381592 $1941355 $1847035 $(101320) (5.31)%
Overtime $75 $252 $2,828 $2,922 $94 3.32%
Personal Services $190,809 $138,844 $19 7,183 $186,95 7 $(10,226) (5.19)%
Contractual Services $123,265 $66,736 $1235100 $114,700 $(81400) (6.82)%
Utilities $0 $0 $0 $0 $0 %
Supplies $23,867 $104,665 $77,000 $107,000 $30,000 38.96%
Small Capital $0 $0 $0 $0 $0 %
Expenses $14 7,132 $171,401 $200,100 $221,700 $21,600 10.79%
• • $337,941 $3109245 $3975283 • • . •
7000 - Land Use, Health and Development Department 23
Budget Summary - Revolving Funds*
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Liberty Ride Rev. Fund $1797041 $125,800 $195,000 $195,000 $0
Visitors Center Rev. Fund $147,613 $39,309 $247,000 $247,000 $0
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriations Summary FY2019 FY2020 FY2021 FY2022 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Increase Increase
7320 Liberty Ride Rev. Fund $182,274 $139,510 $1935263 $193,263 $0
Compensation $59,280 $417715 $68,200 $687200 $0
Expenses $122,994 $97,795 $1255 063 $125,063 $0
7340 Visitors Center Rev. Fund $170,309 $44,359 $246,036 $246,761 $725 0.29%
Compensation $1077855 $18,459 $131,238 $1387541 $71303 5.56%
Expenses $621454 $25,899 $114798 $108,220 $(61578) (5.73)%
Total00 Revolving Funds $352,583 $183,869 $4395299 III I $725 0.17%
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Increase Increase
Compensation $3571944 $1991019 $396,621 $393,698 $(21923) (0.74)%
Expenses $3327579 $2957095 $439,961 $4547983 $15,022 3.41%
Total 7300 All Funds $•• 1,523 $I • I I i • • i •I • • i '• • 1.45%
7000 - Land Use, Health and Development Department 24
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Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7300 Economic Development
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Stafftng Budget Budget Budget Request
Economic Development Director 1 1 1 1
Economic Development Coordinator 1 1 1 1
Economic Development Intern Seasonal Seasonal Seasonal Seasonal
Visitor Center Manager 1 1 1 1
Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75
Visitor Center Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Tour Services Coordinator 0.7 0.7 0.7 0.7
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Total FTE 9.01 9.01 9.01 9.01
3 FT/8 PT 3 FT/8 PT 3 FT/8 PT 3 FT/8 PT
Total FT/PT + Seasonal I + Seasonal I + Seasonal I + Seasonal
Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in FY2015. There are 7
Visitor Center staff(1 works full-time and 6 work part-time)and 30 seasonal workers from April to October
7000 - Land Use, Health and Development Department 25
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Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7300 Economic Development Element: 7110 Econ. Dev. Office
Budget Description: The Economic Development Office (EDO) fosters the growth of the
Town's commercial sector. Staff work to develop, coordinate, and implement economic and land
use policies and programs in concert with the Town's economic development goals as set by the
Select Board. Staff offer one-on-one assistance to businesses both existing and new through
initial inquiry, site selection, permitting, and ongoing operations. Additionally, Economic
Development staff coordinate with state organizations to support business retention and
expansion. The Economic Development Office also oversees the Lexington Visitors Center,
Liberty Ride Tour, and Battle Green Guide programs designed to share Lexington's role in the
American Revolutionary story and support the local visitor-based economy.
The FY2022 budget for the Economic Development Office element is increasing by $11,374 or
2.86%. Compensation will decrease by $(10,226) or (5.19)%, which is a net change for
contractually obligated step increases and cost of living adjustments, offset by staff turnover
savings.
In addition, expenses increase by $21,600 or 10.79% which is a net change, reflecting removal
of$16,300 in one-time costs for the Hartwell Rezoning project, offset by an increase of$25,000
in General Fund support for the Visitors Center. In addition, Memberships and Dues are
increasing by $5,000 to allow the Town to become a member of MassEcon, a statewide non-
profit alliance of private and public sector partners, that champions Massachusetts site selection
and location strategy as they work with large number of international consulting firms, as well
funding a subscription for Co-Star. In addition, there is a $1,400 increase in travel to support staff
attendance at conferences, a $500 increase in advertising to help implement effective
communications strategies, and an additional $6,000 in tourism and marketing to purchase trade
show displays.
Division Goals:
1. Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and
changing retail environment.
2. Implement next steps from the Hartwell Rezoning Initiative
3. Ongoing implementation of recommendations from the Center Retail Strategy Plan and the
Tourism Marketing Plan.
4. Implement effective communication strategies for projects such as Hartwell rezoning, the
Center Streetscape project, the bike node construction, and comprehensive plan.
7000 - Land Use, Health and Development Department 26
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
F51100O
ct Description Actual Actual Revised Request Increase Increase Regular Wages $1667330 $128,115 $1721635 $162,315 $(10)320) (5.98)%
513000 Overtime $75 $252 $2,828 $2)922 $94 3.32%
514000 Other Compensation $150 $275 $0 $ $0 %
512000 Seasonal Part-Time $24,253 $10,202 $211720 $211720 $0 %
Subtotal Compensation $190,808 $138,844 $197,183 $186,957 $(10,226) (5.19)%
520000 Contract Services $947092 $51,660 $50,000 $50,000 $0 %
538080 Printing & Forms $84 $667 $11 500 $1,500 $0 %
530000 Professional Services $445 $0 $3,500 $3,500 $0 %
538010 Advertising $1,889 $0 $500 $15000 $500 100.00%
538090 Marketing $23,252 $127351 $45,400 $51,400 $6,000 13.22%
572000 Mileage $177 $29 $200 $200 $0 %
542020 Postage& Mailing $55 $0 $100 $100 $0 %
530060 Prof Dev&Training $938 $1,145 $21 000 $2,000 $0 %
571000 Travel $0 $0 $0 $1,400 $1,400 %
530040 Sem./Workshops/Conf. $11732 $583 $3,000 $35000 $0 %
534030 Mobile Devices $600 $300 $600 $600 $0 %
578030 Hartwell Rezoning Project $0 $0 $16,300 $0 $(163300) (100.00)0
558000 Visitors Center Support $18,014 $98,154 $691000 $94,000 $257000 36.23%
542000 Office Supplies $11193 $724 $1,000 $1,000 $0 %
573000 Membership/Dues $47660 $4,617 $51000 $107000 $57000 100.00%
578000 M isc. Expenses $0 $1,169 $2,000 $2,000 $0 -ELI
Subtotal Expenses $147,131 $171,399 $200,100 $221,700 $21,600 10.79%
E
tal 7310 Economic Development $337,939 $310,243 $397,283 $408,657 $11,374 2.86%
Office
7000 - Land Use, Health and Development Department 27
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Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7300 Economic Development Element: 7320 Liberty Ride
Budget Description: The Liberty Ride is a guided historical shuttle tour of Lexington and
Concord experienced by approximately 8,200 visitors each year. The Liberty Ride operates as a
revolving fund, from which all expenses are covered by self-generated revenues. This program
has enabled Lexington to market the area and generate local business activity.
This budget is intended as a placeholder due to a number of unknowns that will be faced by the
program in the coming 6-12 months - the program is not currently operating during the
pandemic; the contract with the trolley operator ends in March 2021, and it may not be feasible
to extend it for an additional year since the trolley is nearing the end of its useful life;
conversations are ongoing with Concord and the National Park Service about coordinating
transportation; and the timing for a COVI D vaccine and the return of tourism continues to evolve.
If it does not appear that the program will be able to be self-supporting, it will likely not operate.
Division Goals:
1. Analyze ridership and identify partnership opportunities
2. Explore the feasibility of returning to a hop-on hop-off model
3. Increase the charter rates for Liberty Ride
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $207428 $207128 $311300 $317300 $0
514000 Other Compensation $87025 $37750 $0 $0 $0
512000 Seasonal Part-Time 1 $307826 $177837 $361900 $367900 $0
Subtotal Compensation $59,279 $41,715 $68,200 $68,200 $0
520000 Contract Services $1167269 $877073 $1231563 $1237563 $0
538080 Printing & Forms $316 $0 $500 $500 $0
530000 Professional Services $0 $0 $0 $0 $0
538010 Advertising $41455 $107651 $0 $0 $0
534040 Software Maintenance $0 $1 $0 $0 $0
542000 Office Supplies $17953 $70 $17000 $17000 $0
Subtotal Expenses $122,993 $9 7,795 $125,063 $125,063 $0
Total 7320 Liberty Ride Revolving Fund $182,272 $139,510 $193,263 $193,263 $0
7000 - Land Use, Health and Development Department 28
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Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 7000 Land Use, Health and Development Department
Subprogram: 7300 Economic Development Element: 7340 Visitors Center
Budget Description: The new Visitors Center opened in July 2020, serving as the Town's
featured gateway for welcoming visitors and residents and orienting them to things to do and
places to eat and shop.
The Visitors Center operates as a revolving fund with the sales of gift shop merchandise
offsetting the costs associated with its operations. Overall, the FY2022 Visitors Center budget is
projected to increase $725 or 0.29% from FY2021. In FY2022, operations will be supported by
$94,000 from the EDO budget, an increase of$25,000 from FY2021. While staff had hoped to
be able to use the initial months of operations to project solid revenue and expense numbers
going forward, those plans have been thwarted by the pandemic. Due to the lack of solid
numbers, and uncertainty around the timing and extent of the return of tourism, staff are
recommending the continued support in FY2022. The budget is presented with a conservative
amount of revenue from gift shop sales as well as higher staffing costs to properly operate the
new Visitors Center seven days a week and reflect anticipated minimum wage increases.
Division Goals:
1. Generate a 10% increase in annual sales over the annual 3 year average
2. Survey visitors to identify areas of improvement
3. Increase social media postings
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $56,224 $13,892 $78,910 $82,424 $3,514 4.45%
513000 Overtime $67041 $0 $0 $0 $0 %
512000 Seasonal Part-Time 1 $45,5901 $4,568 $5213281 $56,1171 $3,7891 7.24%
Subtotal Compensation $107,855 $18,460 $131,238 $138,541 $7,303 5.56%
558000 Merchandise/Inventory $417622 $21,583 $1101798 $107,500 $(31298) (2.98)%
542000 11 Displays/Supplies $207832 $4,316 $4,000 $720 $(31280) (82.00)%
58209 JMisc. Expenses $0 $0 $0 $0 %
Subtotal Expenses $62,454 $25,899 $114,798 $1087 220 $(6,578) (5.73)%
Total 7330 Visitors Center $170,309 $44,359 $246,036 $246,761 $725 0.29%
7000 - Land Use, Health and Development Department 29
FY2022 Program Improvement Request #1 of 1
Department: Land Use, Health and Development
Division: Economic Development
Element:
PIR Title: Part-Time Administrative Assistant
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2022 Only FY2022 & Future FY2022 Request
Compensation
511000 Regular Wages $
511010 Part-Time Wages 0.50 $ 323879 $ 325879
513000 Overtime $
Other Compensation $
Total Compensation 0.50 $ $ 327879 $ 321879
Benefits
Benefits Eligible? 1 $ 153311 $ 15,311
Expenses
Position Advertising $ 11000 $ 11000
Total Expenses $ 11000 $ $ 11000
Purpose/Description of Request:
The Economic Development Office was moved to the Visitors Center in 2020 to make space in
the Town Office Building. From an operations perspective an administrative assistant is needed
to help with scheduling, payrolls, time-offs, memos, EAFs, creating access cards, business
cards, coordinating "the packet" and tracking applicants' hiring status, assistance scanning/
paying invoices, uploading receipts, managing the purchasing card reconciliations, and other
much needed clerical support for the Economic Development Office and the Visitors Center.
Currently, the Visitors Center Manager, the Assistant Visitors Center Manager, ED Coordinator,
and ED Director have been coordinating these daily tasks and have been receiving some
support from the Planning Office Assistant, however she has a full load of Planning admin duties
to fulfill. This role would provide much needed on-site administrative and clerical support to the
staff for the ED operations. This request is to add a part-time administrative/clerical support for
the Economic Development Office/Visitors Center, at 20 hours per week, on a schedule to be
determined. Cost above is calculated based on current LMEA hourly compensation for the job
title of Administrative Assistant. The current salary range is $28.01-$39.1 0/hr. For this
calculation, the mid-point of$33.55/hr is used, at 20/hrs per week, $671, and 49 weeks per year,
$32,879 plus medical benefits.
7000 - Land Use, Health and Development Department 30
Service Implication:
Without this PIR, all administrative tasks will continue to be carried out by the ED Director,
Coordinator, and Visitors Center Manager. This inefficiency means higher-paid staff hours will be
consumed with repeated clerical and routine admin tasks that should be done at a more
appropriate pay rate. Equally or more important, without this PIR, time will continue to be
siphoned away from allowing the ED Director and her staff to accomplish the high-impact ED
work with which she is charged, including several of the Select Board's economic-development
goals, which in turn will affect performance and productivity of the ED Director, ED Coordinator
and VC Manager.
7000 - Land Use, Health and Development Department 31
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�V1 Town o L exin ton - FY2022-26 Capital Program Investment
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Program Name: Transportation Mitigation Date: Sept. 21, 2020
Program ID: 5023 Department: Land Use,Health&Development Department Revised:
Submitted by: Sheila Page Phone: 781-689-4563 Email: spageglexingtonma.gov
Description of Capital Program:
This capital request is to support the ongoing work of the Transportation Safety Group(TSG). TSG is staffed by
the Planning Office, Engineering Division, Transportation Services, and the School and Police Departments. These
funds will be used to evaluate and develop construction cost estimates for future capital requests as well as fund the
design/construction of smaller scale safety related projects.
Between FY2008 and 2011, Town Meeting appropriated funds to collect data,perform analyses,review citizen
requests,and make recommendations for various townwide transportation improvements in support of the Traffic
Mitigation Group (TMG). TMG was dissolved in 2012, and the Traffic Safety Advisory Committee (TSAC)was
charged with overseeing these funds. In October of 2014,the Town further reorganized its operations,
reconstituting TSAC as the Transportation Safety Group(TSG). TSG sought to renew this funding for FY2017.
TSG continues to receive multiple requests on a monthly basis and anticipates this need to be ongoing.
In FY2020 and FY2021,TSG spent less than anticipated partly due to the slow down and the subsequent Covid-19
Executive Order and partly due to a grant award that funded a planned project.. TSG won a$30,000 MassDOT
Shared Streets Grant to pay for a large portion of the money needed to install a much desired pedestrian activated
Rectangular Rapid Flashing Beacon crosswalk across Maple Street at Harrington Elementary School. TSG
currently has surplus funds that can be used towards FY22 projects.
TSG is requesting to transfer the annual Transportation Network Company(TNC)Annual Allocation into the
Transportation Mitigation fund. Transportation Network Companies such as Uber and Lyft pay a$0.40 surcharge
per ride. Half of that($0.20) comes back to to the community where the ride originated from. Lexington's 2019
portion is $20,889.20. This money is to be used fund Complete Streets infrastructure improvements and programs
and other projects and programs that support alternative modes of transportation.
Goals of Capital Program:
Transportation safety is a critical part of Lexington's high quality of life. Investigating potential problems, ensuring
compliance with current standards and best practices help to ensure that everyone driving,biking, or walking in
Town is as safe as possible. Allocation of these funds will allow TSG to evaluate and in certain cases be able to
implement safety measures in a short timeframe. Rather than identify and recommend improvements that would be
programmed as part of a larger operations and maintenance project,these funds could be utilized to address
identified safety issues in a more timely manner.
This request is also part of the response to Town Meeting's adoption of Article 45 in 2015. Article 45 prioritized
townwide pedestrian and cyclist safety improvements,requests for which comprise the bulk of TSG's requests.
Work contemplated for FY2022 includes purchase and installation of pedestrian-activated beacons at crosswalk
locations still under consideration,purchase and installation of speed feedback signs, study and creation of school
zones, on-call engineering services to quickly address safety requests and address road design to reduce speeds
where needed and to apply to MassDOT to reduce certain regulatory speed limits.
Impact if Not Maintained:
Transportation safety issues are of high importance to Lexington residents. If not funded,the Transportation Safety
Group will be unable to investigate, analyze, or implement many of the requests in a timely manner. In addition,
without having access to on-call engineering services we may miss available grant opportunities.
Land Use-Page 123 Printed December 04, 2020
Major Spending over Past 5 Years:
Purchased stealth radar speed counter to accurately access speed concerns and traffic calming requests
Cedar Street sidewalk survey
Study for Bedford Street crossing at Eldred Street
Study for Pleasant Street and Concord Street Intersection
On-call Engineering Services for:
Lincoln and Middle Street Intersection,
Bikeway Crossing at Hancock,
Crosswalk and road alignment on Grant Street at Sherman,
Hartwell Ave Crossing at Wood Street
Crosswalk on Maple Street
Work Currently Underway:
• Rectangular Rapid Flashing Beacon Crosswalk on Maple Street at Harrington School paid for with
MassDOT grant and TSG funds
• Center Safety Zone speed limit reduction to 20 MPH
Planned Spending for Next 5 Years:
• Investigate and Implement School Zones on Maple and Concord Streets
• On-call engineering services to address safety requests and to apply to MassDOT to reduce certain
regulatory speed limits.
• Engineering services to petition MassDOT to reduce certain regulatory speed limits
Basis for Cost Projections:
Cost projections are base on prior project and studies
Stakeholders: All residents of, employers in, and visitors to Lexington.
Operating Budget Impact:
No impact on the Operating Budget. These funds will be used for studies and potential small construction projects.
Funding Source: TNC, Other
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/12V $ 10000 $ 99,835 $ 165 $ $
2018/16M $ 100,000 $ 84,724 $ 1 0,146 $ 5,130 $
2019/16L $ 10000 $ $ $ 10000 $
2020/12J $ 16,504 $ $ $ 16,504 $
Totals $ 3161504 $ 1841559 $ 101311 $ 1211634 $
*Data current as of December 3,2020.
Land Use-Page 124 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 2009 $ 100,000 $ 100,000 $ 1001000 $ 1001000
Construction
Equipment
Contingency
Totals $ 201889 $ 100,000 $ 100,000 $ 1001000 $ 1001000
CPA Amount $ $ $ $ $
Land Use-Page 125 Printed December 04, 2020
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Town o Lexin ton - FY2022-26 Capital Improvement Project
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Project Name: Parking Lot Consolidation and Repaving Date: 9/5/2020
Project ID: LU-22-1 Department: Land Use,Health&Development Department Revised:
Submitted by: Sandhya Iyer Phone: 781-402-4062 Email: siyerglexingtonma.gov
Description of Project:
Design the layout of a new parking lot that would aggregate multiple lots located behind the Cary Library. The
project is a recommendation from the Lexington Center Parking Management Plan accepted in June 2014.
Justification/Benefit:
Aggregating the individual parking lots into one large lot with proper circulation has the potential to add a net of 55
new parking spaces to the Center. 181 parking spots in total area can be increased to 236 parking spots. This project
will improve the overall circulation and pedestrian experience in and around the lot.
Impact if Not Completed:
No new parking spaces; inefficient, confusing circulation would persist.
Timeframe:
Design FY2023, construction FY2024.
Replacement Frequency:
Lifecycle of the improvements is estimated at 30 years.
Basis for Cost Projections: Estimates on design and engineering come from Nelson Nygaard parking consultants
Economic Development Office and adjusted for FY2019. Construction for FY2020 is an estimate based on similar
proj ects.
Stakeholders: Residents,Visitors, Employees, Cary Library, supported by the Parking Management Group,
Center Committee, and local businesses in the Center
Operating Budget Impact: Snow plowing and meter installation should be considered for approximately 50
spaces
Funding Source: Cash Capital,Bonding,Private, Other
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 6500
Project Management
Construction $ 1,500,000
Equipment
Contingency $ 4000
Totals $ $ 1059000 $ 1,5009000 $ $
CPA Amount $ $ $ $ $
Land Use-Page 128 Printed December 04, 2020
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Town o Lexin ton - FY2022-26 Capital Improvement Project
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Project Name: South Lexington TMOD Traffic Mitigation Plan Date: Sept. 21, 2020
Project ID: LU-22-2 Department: Land Use,Health&Development Department Revised:
Submitted by: Sheila Page Phone: 781-698-4563 Email: spageglexingtonma.gov
Description of Project:
This is a request to develop the Planning Board's Traffic Mitigation Plan for the South Lexington Transportation
Management Overlay District(TMOD). The South Lexington TMOD, one of three TMOD in town, encompasses
the intersection of Spring Street and Hayden Avenue and most of Hayden Avenue. The Traffic Mitigation Plan is a
critical part of justifying mitigation payments from private development in the area and is required for proper
implementation of the TMOD as described in Chapter 135 Section 7.2 of the Lexington Code. In addition,the Plan
outlines projects and strategies to use the mitigation payments to reduce single occupancy vehicle trips, increase
safety and reduce traffic congestion. The creation of the Overlay District and its associated traffic fund was
approved by Town Meeting in 2009. $100,000 is requested in FY2023 to develop an effective Traffic Mitigation
Plan.
Justification/Benefit:
Traffic Mitigation Plan is required in order to implement the South Lexington TMOD. Without the Plan there is no
basis for developers to participate in the TMOD provisions. Since the TMOD's adoption, we have had developers
who have elected to voluntarily participate. The Hartwell Area TMOD with its Plan has been successful in
improving transportation in the Hartwell Area. It has raised funds for mitigation projects in the area and provided
opportunities for developers to participate traffic solutions. We expect that a Traffic Mitigation Plan can do the
same for the South Lexington TMOD.
Impact if Not Completed:
Without the Plan there is no basis for the developer to participate in the TMOD provisions.
Timeframe:
We expect to engage a transportation engineering and planning firm by the middle of FY2022. We expect the Plan
to be developed over an eight-month time period. As such the spending of this request will continue in to FY2023.
Replacement Frequency:
It is likely that the plan will need to be updated every 10 years.
Basis for Cost Projections: A similar appropriation was made for the Hartwell Area TMOD Traffic Mitigation
Plan in FY2010. It has been updated to reflect current anticipated costs.
Stakeholders: Planning Board, South Lexington Area Residents,DPW,Developers
Operating Budget Impact: No impact on operating budget
Funding Source: TDM Stabilization Fund- Other
Prior Authorizations: None.
Land Use-Page 130 Printed December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
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Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 1151000
Project Management
Construction
Equipment
Contingency
Totals $ 115,000 $ $ $ $
CPA Amount $ $ $ $ $
Land Use-Page 131 Printed December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
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Lexin ton - FY2022-26 CPA Projectg
Project Name: Willard's Woods Site Improvements Date: 9-22-2020
Project ID: LU-CPA-1 Department: Land Use,Health&Development Department Revised: 11-23-2020
Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullinsglexingtonma.gov
Description of Project:
This request is a cost estimate placeholder for$597,114 in FY2023 for the universal accessibility(UA)trail
construction Phase II upon completion of the in progress Phase I project comprised of the Land Management
Planning and Development of Engineering Design Plans. Willard's Woods is the largest and most popular
conservation area in Lexington. With over 100 acres of open meadow, old-growth pine forest and wetland, and a
historic mill pond,Willard's Woods provides an important natural oasis for many hikers, dog walkers, cyclists, and
nature enthusiasts. The property supports place-based educational programming for the Diamond Middle School
and hosts a half-mile segment of the ACROSS Route A Town-wide trail system. In addition,the picnic area and fire
pits adjacent to the North Street parking area are utilized by the Lexington scouting program for camp-outs 6-10
times a year.
The property also contains a stone-dust bike path connecting Brent Road and North Street. This path was part of the
original infrastructure on the property when it was transferred from Recreation to Conservation management in
1995. The path has deteriorated over the years and is no longer viable as an accessible pathway for bikes, strollers,
users with mobility impairments, etc. Despite this,the path remains highly popular and is heavily eroded and
damaged in certain sections due to its deterioration.
In accordance with the in progress Willard's Woods Ecological Land Management Plan and Universal Accessible
Trail Report and Design,this project proposes to upgrade the existing stone dust bike path on the property and
construct an accessible loop trail in the northern meadow that connects this bike path with the existing parking area
on North Street. The trail would incorporate both historic and natural features on the property.
In order to responsibly protect the existing natural and historic resources on the property and implement a well-
designed accessible trail system,the Conservation Commission proposes the following:
• Construct a universally accessible loop trail in the northern meadow connecting the North Street parking lot
and the Brent Rd/North St stone dust bike path per the approved UA Trail Design.
• Upgrade the existing stone bike path to be universally accessible and the parking area on North Street to
include up to 5 handicap accessible spaces.
Justification/Benefit:
Willard's Woods continues to be the most popular and highly-visited conservation property in Lexington. The
Conservation Commission has received multiple requests from residents over the past five years to upgrade the
stone dust bikeway.At the same time,the Lexington Commission on Disability commented on the need for
accessible improvements at Willard's Woods during its March 2018 meeting and the Conservation Department has
received direct comments from the Commission's chair,Victoria Buckley, on the need for accessible improvements
at the site.
The parking area on North Street needs to be renovated. It currently has major potholes and does not drain properly
making it difficult to drive on. In addition,the site lines onto North Street are poor. The DPW has filled the potholes
over the years,but a parking area as heavily used as Willard's Woods needs to be upgraded. Further,there is
presently no defined parking spaces within the parking lot, and vehicles park at will,meaning less efficient and
reduced parking under current conditions.
Land Use-Page 134 Printed December 04, 2020
Willard's Woods contains extensive meadow,wetland, and old growth pine forest. These resources need to be
managed and protected for future generations.
The project would complement and enhance stream daylighting work completed in 2016 by the Engineering
Division and meadow preservation work funded through the FY 2018 CPA program and the on-going in process
Phase I Ecological Land Management Plan and UA Trail Design(which completion was delayed due to covid-19
and staff vacancies.)
Impact if Not Completed:
Willard's Woods bike path will continue to deteriorate without implementation of construction based on approved
design and engineering plans. Since usage remains high and poor drainage and erosion continues to occur,the trail
will likely become unsafe. The parking area on North Street will also continue to deteriorate. If unable to
implement construction of the accessibility improvements,the Conservation Commission may need to consider
implementing trail and parking lot closures if existing conditions create unsafe conditions that cannot be rectified
with available means. Closing trails and parking area would make one of the most used and popular conservation
areas inaccessible to the public.
Timeframe:
This phase 2 of the project comprised of construction of the accessibility improvements is proposed for FY2023.
Replacement Frequency:
Unknown at this time, and expect to have this information for detailed response when the Design and Engineering
phase I completed.
Basis for Cost Projections: The FY2023 cost projection for this construction phase of the project is a placeholder
from FY2021 based on a cost estimate received from professional restoration specialists, specifically Mass
Audubon Ecological Extension, Stantech,Kyle Zick Landscape Architects, and the Lexington Engineering Division
for the original ADA improvements concept. This cost estimate is subject to change once the final Phase I Design
and Engineering Plan is completed and an updated cost estimate in FY2023 is prepared.
Stakeholders: Conservation Division staff, Conservation Stewards, Conservation Commission, Commission on
Disability,Recreation and Community Programs,Visitors to Willard's Woods,Diamond Middle School students
and faculty, Lexington Boy Scouts and Girl Scouts, local wildlife.
Operating Budget Impact: Estimate of$10,000 every 10 years for maintenance of the accessible infrastructure.
Funding Source: CPA, Other
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2019/14B illy d's Wo ds site $ 138,273 $ $ 23,627 $ 114,646 $
Totals $ 138,273 $ $ 239627 $ 1149646 $
*Data current as of December 3,2020.
Land Use-Page 135 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 501,194
Equipment
Contingency $ 95,920
Totals $ $ 5979114 $ $ $
CPA Amount $ $ 597,114 $ $ $
Land Use-Page 136 Printed December 04, 2020
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� Town of
Lexin ton - FY2022-26 CPA Projectg
Project Name: West Farm Meadow Preservation Date: 9-22-2020
Project ID: LU-CPA-2 Department: Land Use,Health&Development Department Revised: 11-23-2020
Submitted by: Karen Mullins Phone: Email: kmullins@lexingtonma.gov
Description of Capital Program:
This request is for$22,425 in FY2023 for continuation of the conservation meadow preservation program. This
project proposal is to preserve approximately 10 acres of meadow at West Farm to improve passive recreation
opportunities, enhance wildlife and plant habitat, and create a renewed connection to Lexington's history through
the recovery of stone walls and scenic vistas. Of the approximately 1,400 acres of conservation land owned and
managed by the Conservation Commission, approximately 65 acres are upland meadows. These conservation
meadows provide important wildlife habitat as well as recreational opportunities, scenic enjoyment, and a
connection to Lexington's agricultural history.
Many of Lexington's meadows have had minimal maintenance since they were acquired,resulting in the following
management and public health concerns:
• The advancement of invasive plants around meadow edges and throughout the meadows themselves,
including Asiatic bittersweet,multiflora rose, and poison ivy.
• The loss of historic stone walls and vistas, as they are overgrown by vegetation.
• The invasion of meadow habitat with shrubs and trees,particularly along fences, stonewalls,boundaries,
field trees, and where mowing has not taken place.The project's main objectives are as follows:
• Preservation of meadow land that has been overgrown by shrubs,trees, and vines.
• Restoring views of stone walls,which serve as historic resources for Lexington's agricultural past.
• Managing invasive species encroachment on the field edges and throughout meadows.
• Providing an improved annual mowing and maintenance regime that promotes native vegetation, enhanced
wildlife habitat, and safe recreational opportunities.
Goals of Capital Program:
Preservation of scenic vistas: Scenic views into conservation meadows improve the aesthetic quality of our
conservation properties and may actually increase property values in the neighborhoods where these fields are
located.Additionally, in many cases scenic views were part of the original purpose of the Town's purchase of the
land.
Wildlife habitat protection: The Massachusetts Audubon Society 2017 "State of the Birds" breeding bird report as
well as Mass Audubon's Grassland Bird Program cite a"steeper,more consistent, and more widespread population
decline [of grassland nesting birds] than any other group of birds in North America" due to a decline in grassland
habitat. Additionally,removing invasive species and promoting natural meadow species will improve habitat for
mammals,butterflies, and other invertebrates as well.A statewide habitat assessment conducted by the
Massachusetts Natural Heritage and Endangered Species Program has identified a decline in open grassland and
mature forest habitat. West Farm provides both of these habitat elements, although the meadow habitat has been
severely compromised through lack of field edge maintenance.
Restoration of stone walls: Stone walls are an important historic resource and provide a link to Lexington's
agricultural past
Restoration of passive recreational opportunities: Meadows offer important local recreational opportunities, such as
bird-watching, walking, cross-country skiing, and picnicking.
Land Use-Page 138 Printed December 04, 2020
Community Engagement: Restoring scenic views and maintaining open meadows will generate renewed interest in
conservation and may result in increased participation in volunteer conservation efforts coordinated by the
Conservation Division.
Impact if Not Maintained:
The Massachusetts Division of Fisheries and Wildlife Natural Heritage and Endangered Species program has
identified open grassland and meadow preservation as a statewide priority for land management. Meadows pose a
land management challenge because they require annual mowing and maintenance to remain open and free of
invasive species;when left untended for even short periods of time,they quickly revert to shrub-land and forest and
become difficult to maintain. Additionally,meadow edges are particularly difficult to maintain due to the challenge
of mowing close to fences, stone walls, and tree lines.
Major Spending over Past 5 Years:
The project is part of a multi-year Conservation Meadow Preservation Program. In FY2015 and FY2016,Hennessy
Field and Joyce Miller's Meadow were restored. In FY2018-FY2019,Wright Farm received the same treatment.
Work Currently Underway:
The FY2018 funding appropriated for Willard's Woods Meadow Preservation will be expended once the Ecological
Land Management Plan, containing the recommended meadow preservation activities, is finalized and approved by
the Conservation Commission. The FY2021 Daisy Wilson meadow preservation is proposed to be implemented in
Spring 2021.
Planned Spending for Next 5 Years:
There are three additional conservation area meadows, Idylwilde,Juniper Hill, and Shaker Glen, subject to the
preservation program but that have not been prioritized over the next five years at this point by the Conservation
Commission due to bandwidth and need to complete other approved priority projects during this timeframe.
Basis for Cost Projections:
The cost projection for this project is based on previous meadow preservation cost estimates received from
professional restoration specialists, Heritage Fields, and the experience of Conservation Division Staff with
previous meadow preservation projects.
Stakeholders: Conservation Division Staff, Conservation Stewards, Conservation Commission, Lexington
residents who use any of Lexington's conservation meadows,Abutters to conservation meadows, local wildlife.
Operating Budget Impact:
With proper annual maintenance via meadow mowing,these preservation projects will be one-time expenses.
Annual mowing expense increase=$800.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2015/8A Meadow Preservation Program $ 261400 $ 24,957 $ $ $ 1,443
2017/10E woods grid Wright Farm Preservation- illard's $ 40,480 $ 11,000 $ 5,600 $ 23,880 $
2020/1 OE Daisy Wilson Meadow $ 22,425 $ $ $ 22,425 $
Preservation
Totals $ 197339407 $ 9149756 $ 798,240 $ 20,411
*Data current as of December 3,2020.
Land Use-Page 139 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 1%500
Equipment
Contingency $ 2X5
Totals $ $ 229425 $ $ $
CPA Amount $ $ $ $ $
i rvati#ion Lands
Town of Lexington Conservation Division 1625 Massachusetts Avenue Lexington, MA 02420 781.862.0500
II
West Farm
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Land Use-Page 140 Printed December 04, 2020
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Land Use-Page 141 Printed December 04, 2020
� Town of
Lexin ton - FY2O22-26 CPA Projectg
Project Name: Open Space and Recreation Plan Update Date: 9-22-2020
Project ID: LU-CPA-3 Department: Land Use,Health&Development Department Revised: 11-23-2020
Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullinsglexingtonma.gov
Description of Project:
This request is for$50,000 to complete the required 7-year update to Lexington's Open Space and Recreation Plan
(OSRP). The current OSRP was last updated and approved in 2015 by the State's Executive Office of Energy and
Environmental Affairs (EOEEA), after reviewed with letters of support by the Town Manager and Select Board,the
Planning Board, and the Regional Planning Agency(MAPC), and expires in 2022. The funds are for the
Conservation Office and the Recreation and Community Programs Department to engage a consultant to assist with
the overall public process and preparation of the draft plan update based on all the public feedback through forums,
charettes,town-wide survey,recent needs assessments, and committee meetings in order to update the Community
Vision, Goals and Objectives, 7-year Action Plan, and required GIS Maps.
Justification/Benefit:
Without an updated OSRP,the Town will not be eligible for at least two land acquisition grants available through
EOEEA-the Local Acquisitions for Natural Diversity(LAND) and Parkland Acquisitions and Renovations for
Communities (PARC)grants. It should be noted that the Town purchased many of the existing conservation open
space areas with the assistance of LAND, formerly SELF HELP, grants. Most recently in 2010, a LAND grant of
$500,000 was awarded to the Town for the purchase of the Cotton Farm. It is anticipated that a LAND Grant will be
applied for as feasible for any future anticipated conservation land acquisitions.
Beyond meeting grant requirements,the OSRP helps to provide a roadmap for a meaningful pattern of open space
and recreational resources for the Town's future. The plan identifies and maps existing open space, identifies threats,
highlights opportunities for enhancement, and identifies priorities for land protection and open space preservation
and improvements over the next 7 years. The plan provides a means for the public to weigh in on open space and
recreation related planning issues and priority goals and serves as a tool and reference for the Town and its
residents.
Impact if Not Completed:
The Town will lose a valuable public planning tool and reference in regards to open space and recreational
resources. Further,without an updated OSRP,the Town will not be eligible for financial reimbursement for Federal
and State open space acquisition and improvement grants, such as the LAND and PARC grant. The Town could
miss an opportunity to offset costs related to Open Space protection and preservation and recreation infrastructure
improvements.
Timeframe:
Summer 2021 to Fall 2022
Replacement Frequency:
OSRP Update with EOEEA approval required every 7 years.
Basis for Cost Projections: Based on previous plans costs and updated estimates.
Stakeholders: Lexington residents, Conservation,Recreation,Planning,DPW, State
Operating Budget Impact:
Plan will identify goals and actions for open space related projects that may require future funding
Land Use-Page 142 Printed December 04, 2020
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 5000
Project Management
Construction
Equipment
Contingency
Totals $ 50,000 $ $ $ $
CPA Amount $ 5000 $ $ $ $
Land Use-Page 143 Printed December 04, 2020
� Town of
Lexin ton - FY2O22-26 CPA Projectg
Project Name: Land Acquisition Date: 10-09-2020
Project ID: LU-CPA-4 Department: Land Use,Health&Development Department Revised: 11-23-2020
Submitted by: Karen Mullins Phone: 781-698-4501 Email: kmullinsglexingtonma.gov
Description of Project:
This request is a general annual placeholder for TBD amounts for any potential acquisition and
preservation of open space parcels that may become available and deemed a priority to purchase by the
Town.
Justification/Benefit:
1. To preserve forested upland and/or environmentally sensitive resource areas or buffers, and/or
recreational open spaces and/or agricultural open spaces areas, expanding upon acquired valuable
open space and providing important links to adjacent conservation lands as well as to other large
tracts of open space;
2. Add to existing open space areas and improve greenway corridor connections, and
3. Provide for climate resiliency through the protection of forested upland and wetland buffer open
space.
Impact if Not Completed:
Will lose environmentally sensitive forested upland and wetland buffer open space or important recreational open
space areas or valuable agricultural areas to development.
Timeframe:
TBD.
Replacement Frequency:
Not applicable
Basis for Cost Projections:
TBD
Stakeholders:
Conservation Commission, Conservation Division,Town Manager, Select board,Recreation and Community
Programs Department, Community Preservation Committee, Capital Expenditures Committee, conservation steward
volunteers, Citizens for Lexington Conservation Commission, Greenway Corridor Committee, Schools, and the
entire public community.
Operating Budget Impact:] TBD
Funding Source: CPA
Land Use-Page 144 Printed December 04, 2020
Prior Authorizations:
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition TBD TBD TBD TBD TBD
Design/Engineer
Project Management
Construction
Equipment
Contingency
Totals $ $ $ $ $
CPA Amount $ $ $ $ $
Land Use-Page 145 Printed December 04, 2020
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Recreation Department Presentation
PRESENTER: ITEM
NUMBER:
Melissa Battite, Director of Recreation
& C ommunity P ro grams I.5
SUMMARY:
No vote is requested for this agenda item.
Review preliminary F YF Y2022 budget for Recreation and Community Programs.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/8/2020 5:45pm
ATTACHMENTS:
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Recreation and CommunityPrograms
Requested Budget
Fiscal Year 2022
Submitted
by:
Melissa Battite, Director of Recreation and
CommunityPrograms
SelectBoard
December 8 2020
' Town of Lexington
FY2022 Budget Development
RIB.1-
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community
Programs
Mission: To provide affordable, quality programs meeting the needs of the community. We are
committed to providing active and passive leisure opportunities that are educational, fun and life-
enriching. The Department promotes participation by all Lexington residents in safe, accessible
and well-maintained facilities.
Budget Overview: The Department of Recreation and Community Programs consists of four
divisions: Administrative, Recreation, Pine Meadows Golf Course and the Community Center.
The requested FY2022 operating budget is $2,589,936. The significant changes include
increases largely in part due to significant reductions within the revised FY2021 budget due to
the pandemic.
• Personal Services is increasing by 39.50% due to the hiring of additional seasonal part-
time staff as compared to FY2021 as the scope of programs and services offered is
anticipated to increase, staff coverage associated with operations at the Community
Center, and contractual obligations.
• Expenses are increasing by 19.75% due to an increase to the Pine Meadows Golf Course
Management contract and credit card fees for Pine Meadows, contractual services in the
Recreation Division.
• For FY2022, the Indirect contribution to the General Fund to cover the cost of employee
benefits and indirect services provided by other departments has been eliminated, and
overall tax levy support for three Community Center staff and other department
operations totals $509,215.
The Department operates as an Enterprise Fund whereby program and facility fees cover the
cost of operations. As such, the operating budget may increase or decrease year to year to
meet changes in enrollment and facility use demands. In 2015, the Recreation Department was
reorganized and renamed the Department of Recreation and Community Programs. The
Director of Recreation and Community Programs, through the Recreation Committee, will
continue to set fees with the approval of the Select Board. The operating budget supports staff
who manage and deliver programs along with the supplies needed to operate those programs.
Revenue generated through the Enterprise Fund also helps fund Capital Improvement Projects.
As our mission states, the Department strives to provide affordable recreational programming
that meets the needs of the community. In FY2020, the Department provided a total of
$6,144.25 in financial aid through funding sources including grants from Fund for Lexington, the
Recreation Gift Fund and the Enterprise operating budget.
5200 - Recreation & CP 1
Departmental Initiatives:
1. Pursue and Obtain Parks & Open Space opportunities to increase the community
resource inventory of playing fields and pocket parks.
2. Coordinate, schedule, and staff new and existing recreational programming to be held at
the Community Center.
3. Continue with the development and implementation of the department's therapeutic,
adaptive and inclusive recreation programming.
4. Recommend and implement the Key Findings of the 2020 Town of Lexington Community
Needs Assessment along with the recommendations from the 2017 Recreation Facilities
ADA Compliance Study in the development of the operational and capital improvement
planning for the future needs of the community.
5. Implement new registration software to streamline business operations and create an
enhanced customer service experience at the Community Center, inclusive of the Human
Service's Departments needs.
6. Continue to explore alternate revenue sources to assist with program costs and capital
improvement projects.
Program Improvement Requests
None.
5200 - Recreation & CP 2
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Orig.Budget Revised Projected Increase Increase
Tax Levy $2141292 $208,859 $2187916 $618,916 $509,215 $(1091701) (17.72)%
Enterprise Funds
Retained Earnings $375,000 $375,000 $3757000 $375,000 $0 $(375,000) (100.0)%
Recreation User
Charges $17284,393 $759,909 $174027597 $4647036 $1,026,718 $5627682 121.26%
Community Center User
Charges $4737949 $372,293 $4627000 $153,135 $297,655 $1447520 94.37%
Golf User Charges $756,462 $759,738 $7757000 $757,111 $756,348 $(763) (0.10)%
Investment Income $11,435 $81176 $107000 $0 $0 $0 %
Total 5200 Recreation $331153531 $2,4839975 $3,2433513 •• • • • • •
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Orig.Budget Revised Request Increase Increase
Compensation $172757859 $1,246,075 $115357363 $962,170 $1,342,201 $3807031 39.50%
Expenses $17233,393 $1,048,149 $174807045 $1,041,951 $1,247,735 $205,784 19.75%
Debt Service $0 $0 $0 $0 $0 $0 %
Indirect Costs (Trans. to $261,826 $269,681 $2777771 $277,771 $0 $(277,771) (100.00)0
Gen. Fund)
Total 5200 Recreation 1 • • 1 $22811892 • • 18 1 ' 1
FY2019 I FY2020 I FY2021 I FY2021 I FY2022 I Dollar I Percent
Program Summary Actual Actual Orig.Budget Revised Request Increase Increase
Total 5210 Administration $0 $422,614 $5137413 $440,828 $413,114 $(27,714) (6.29)%
Total 5220 Recreation $11334,976 $8623440 $112937319 $6031219 $11100,745 $497526 82.48%
Total 5230 Pine Meadows $477,896 $444,270 $5117800 $500,800 $547,800 $47,000 9.38%
Total 5240 Community $6967379 $564,899 $6967876 $459,274 $5287277 $69,003 15.02%
Center
Indirect Costs $2617826 $269,681 $2777771 $277,771 $0 $(2777771) (100.0)%
Total 5200 i • $23771 077 • 1 $22815892 • • $308044 1 1
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
Object Code Summary Actual Actual Orig.Budget Revised Request Increase Increase
Salaries&Wages $1,274,891 $1,245,956 $175357363 $962,170 $1,342,201 $380,031 39.50%
Overtime $968 $118 $0 $0 $0 $0 %
Personal Services $1,275,859 $1,246,074 $17 535,363 $962,170 $17 342,201 $380,031 39.50%
Contractual Services $17085,154 $952,915 $112507550 $887,156 $1,050,840 $1637684 18.45%
Utilities $58,734 $49,981 $897750 $68,850 $82,850 $14,000 20.33%
Supplies $89505 $453252 $1327745 $82,945 $107,045 $241100 29.06%
Small Capital $0 $0 $77000 $3,000 $7,000 $4,000 133.33%
Expenses $1,233,393 $1,048,148 $1,480,045 $1,041,951 $1,247,735 $205,784 19.75%
Debt $0 $0 $0 $0 $0 $0 %
Indirect $261,826 $269,681 $277,771 $277,771 $0 $(277,771) (100.0)%
Total 5200 Recreation 1 • • 1 $22819892 • • $308,044 1 1
5200 - Recreation & CP 3
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community
Programs
FY2019 FY2020 FY2021 FY2021 FY2022
Element: 5210 Administration Budget Budget Budget Revised Request
Director of Recreation and 1 1 1 1 1
Community Programs
Administrative Manager 1 1 1 1 1
Municipal Assistant* 0.68 0.68 0.68
Administrative Assistant** 2 2 1.8 1.8 1.8
Subtotal FTE 4.68 4.68 4.48 3.8 3.8
Subtotal FT/PT 4 FT/2 PT I 4 FT/2 PT I 3 FT/3 PT I 3 FT/1 PT I 3 FT/1 PT
FY2019 FY2020 FY2021 FY2021 FY2022
Element: 5220 Recreation Budget Budget Budget Revised Request
Assistant Director 1 1 1 1 1
Recreation Supervisor 1 1 1 1 1
Certified Therapeutic Recreation 0.34 0.34 1 1 1
Specialist***
Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- 225+/-
Subtotal FTE 2.34 2.34 3 3 3
Subtotal FT/PT 2 FT/1 PT j 2 FT/1 PT j 3 FT/0 PT j 3 FT/0 PT j 3 FT/0 PT
FY2019 FY2020 FY2021 FY2021 FY2022
Element:5240 Community Center Budget Budget Budget Revised Request
Community Center Director 1 1 1 1 1
Department Assistant 1 1 1 1 1
Municipal Assistant (2, PT)* 1 1 1 1
Program Coordinator 1 1 1 1 1
Building Supervisor (2, PT)* 1 1 1 1
Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- 50+/-
Subtotal FTE 5 5 5 3 5
Subtotal FT/PT 3 FT/4 PT 3 FT/4 PT 3 FT/4 PT 3 FT/0 PT 3 FT/4 PT
Total FTE 12.02 12.02 12.48 9.8 11.8
9FT/7PT + 9FT/7PT + 10FT/7PT + 10FT/1 PT + 10FT/5PT +
Total FT/PTI Seasonal 1 Seasonal 1 Seasonal 1 Seasonal 1 Seasonal
*In FY2021,in light of the Community Center being closed,a number of staff were furloughed.
**The incumbent in the Administrative Assistant role has requested a 4-day schedule.
***In FY2019,a part-time Certified Therapeutic Recreation Specialist was added to staff for the full year. In FY2021,the position was expanded to
full-time.
5200 - Recreation & CP 4
t
,R;
Town of L
.,� FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community
Programs
Element: 5210 Administration
Budget Description: The Administration Division is submitting a level-service budget to reflect
the operational costs associated with the department, including budgets, AP/AR and payroll.
This division was newly formed in FY2019 and is comprised of administrative expenses that
previously were within program and service divisions, and which support staff that plan,
schedule, coordinate, manage and deliver programs and services along with the supplies
needed to operate these programs and facilities.
The Administration Division reflects a total decrease of$(27,714) or (6-29)%. Compensation
reflects a decrease of$(3,114) or (0.95)%, which is a net change due to contractually obligated
step increases and cost-of-living adjustments, offset by eliminating a part-time municipal
assistant role.
The expenses associated with the department's overall operation and administration reflect an
overall decrease of$(24,600) or (22.04)%. This is reflective of reduced administrative spending
due to impacts of the pandemics, including the design, printing and mailing of the 4 season
program guide.
5200 - Recreation & CP 5
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Orig.Budget Revised Request Increase Increase
E
511000 Regular Wages $0 $3095452 $323,028 $3235028 $3265114 $3,086 0.96%
513000 Overtime $0 $0 $0 $0 $0 $0 %
511010 Part-Time Wages $0 $115660 $12,3351 $6,200 $0 $ 6,200 100.00 °
Subtotal Compensation $0 $321,112 $335,363 $329,228 $326,114 $(3,114) (0.95)%
520000 Contract Services $0 $305630 $57,000 $315100 $305000 $(11100) (3.54)%
538080 Printing & Forms $0 $375686 $459000 $245500 $0 $(24,500) (100.00)0
527030 Lease Agreements $0 $5700 $61200 $5,000 $5,000 $0 %
572000 Mileage $0 $360 $2,500 $2,500 $25500 $0 %
542020 Postage & Mailing $0 $8,013 $91200 $65900 $0 $(61900) (100.00)0
530060 Prof Dev&Training $0 $45373 $8,000 $7,000 $85000 $1,000 14.29%
571000 Travel $0 $464 $21000 $17000 $2,000 $1,000 100.00%
530040 Sem./Workshops/Conf. $0 $25010 $87000 $5,000 $8,000 $3,000 60.00%
534040 Software Maintenance $0 $4734 $151000 $15,000 $15,000 $0 %
534030 Mobile Devices $0 $2,880 $27400 $2,400 $2,400 $0 %
558000 Supplies $0 $1729 $8,800 $55000 $4,000 $(11000) (20.00)%
542000 Office Supplies $0 $15658 $5,500 $35000 $45900 $1,900 63.33%
573000 Membership/Dues $0 $15265 $2,200 $2,200 $25200 $0 %
558010 Clothing&Safety Equipment $0 $0 $37250 $1,000 $o $(1,000) (100.00)0
1542040 Office Equipment $0 $0 $31000 $0 $3,000 $3,000 %
Subtotal Expenses $0 $101,502 $178,050 $111,600 $87,000 $(24,600) (22.04)%
Total 5210 Administration $0 $422,614 $5133413 $4405828 $4135114 $(273714) (6.29)%
5200 - Recreation & CP 6
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community
Programs
Element: 5220 Recreation
Budget Description: The Recreation Division operating budget supports staff that plan,
schedule, coordinate, manage and deliver recreation programs along with the supplies needed
to operate these programs and facilities. The budget also supports outdoor recreation facilities
including, parks, courts, fields and playgrounds.
The Recreation Division reflects a total increase of$497,526, or 82.48%, which is primarily due
to an increase and reintroduction of contractual services, details and professional services and
direct program supplies, including but not limited to the Aquatics closure of FY2021.
Compensation reflects an increase of$274,992, or 85.96%, which reflects employee contractual
obligations and reintroduction of instructors to lead programs. It also captures a full year of
salary for a full-time Certified Therapeutic Recreation Specialist (CTRS). The significant
changes include increases largely in part due to significant reductions within the revised FY2021
budget due to the pandemic.
5200 - Recreation & CP 7
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
E511000
t Description Actual Actual Orig.Budget Revised Request Increase Increase
Regular Wages $379,962 $1617265 $2137593 $1931693 $2215759 $287066 14.49%
514000 Other Compensation $0 $0 $2,000 $2,000 $7,250 $5,250 262.50%
513000 Overtime $918 $0 $0 $0 $0 $0 -%
514090 Longevity $199 $388 $600 $0 $900 $900 -%
511010 Part-Time Wages $16,300 $20,549 $0 $71278 $0 $(7,278) (100.00)%
512000 Seasonal Part-Time $421,632 $343,200 $519,431 $116,947 $365,001 $248,054 212.11%
-[514100 Sti ends $0 $0 $0 $0 $0 $0 -%
Subtotal Compensation $819,011 $525,402 $7351 624 $3197 918 $594,910 $274,992 85.96%
520000 Contract Services $284,851 $201,177 $293,750 $104,606 $269,440 $164,834 157.58%
538080 Printing&Forms $10,393 $0 $450 $350 $350 $0 -%
538110 Police Details $17,404 $16,262 $18,500 $7,500 $18,500 $11,000 146.67%
530000 Professional Services $8,450 $4,905 $107000 $65900 $125500 $5,600 81.16%
538010 Advertising $1,170 $143 $0 $0 $- $0 -%
524020 Facility Service&Repair $211289 $22,568 $317150 $311150 $32,000 $850 2.73%
524030 Equip. Service&Repair $18,629 $8,423 $247000 $111000 $67000 $(5,000) (45.45)%
527030 Lease Agreements $5,987 $0 $100 $100 $0 $(100) (100.00)%
572000 Mileage $986 $370 $600 $300 $600 $300 100.00%
542020 Postage&Mailing $3,087 $93 $0 $0 $- $0 -%
530060 Prof Dev&Training $5,855 $11145 $47400 $41400 $4,400 $0 -%
571000 Travel $0 $90 $0 $0 $- $0 -%
530040 Sem./Workshops/Conf. $4,458 $363 $700 $700 $700 $0 -%
534040 Software Maintenance $3,391 $357 $1,700 $13200 $1,050 $(150) (12.50)%
521010 Electricity $43,746 $35,329 $72,500 $531500 $65,000 $11,500 21.50%
521020 Oil Heat $735 $640 $17000 $500 $1,000 $500 100.00%
531000 Water/Sewer $8,710 $87586 $117600 $91600 $115600 $27000 20.83%
534020 Telephone $931 $878 $750 $750 $750 $0 -%
534030 Mobile Devices $11800 $150 $0 $0 $- $0 -%
558000 Supplies $30,080 $11,367 $35,700 $16,500 $32,200 $15,700 95.15%
542000 Office Supplies $3,353 $720 $1,000 $700 $900 $200 28.57%
573000 Membership/Dues $878 $0 $745 $395 $545 $150 37.97%
558010 Clothing&Safety Equipment $26,330 $16,752 $297650 $20,750 $29,250 $8,500 40.96%
545010 Chemicals&Cleaning Supplies $12,258 $6,721 $14,000 $7,000 $14,000 $7,000 100.00%
553060 Tools/Lumber/Hardware $0 $0 $900 $900 $550 $(350) (38.89)%
546010 Landscaping Supp. &Mat. $1,196 $0 $27500 $25500 $27500 $0 -%
542040 Office Equipment $0 $0 $2,000 $2,000 $2,000 $0 -%
585030 Vehicles $0 $0 $0 $0 $- $0 -%
Subtotal Expenses $515,967 $337,039 $557,695 $2837 301 $505,835 $222,534 78.55%
L591000 I Long-Term Debt Principal 1 $0 $0 $0 $0 $0 - -%
Subtotal Debt Service $0 $0 $0 $0 $0 $0 -%
Total 5220 Recreation $1,334,978 $8623441 $1,2933319 $6031219 $13100,745 $497,526 82.48%
5200 - Recreation & CP 8
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community
Programs
Element: 5230 Pine Meadows Golf Course
Budget Description: The Golf Course division is submitting a level-service budget and reflects
a net increase of$47,000 or 9.38%. Contractual Services reflects a increase of$38,000, due to
an increase in the contract for management and maintenance services, and increased credit
card fees.
The Town contracts with a professional golf management and maintenance company to oversee
the operations at the Pine Meadows Golf Course. The budget and management contract is
administered and overseen by the Director of Recreation and Community Programs. The
Director works in partnership with the Superintendent of Public Grounds to facilitate day-to-day
operations and conditions of the golf course. The Director works closely with the Recreation
Committee in recommending policy and establishing fees. A full-time professional golf course
superintendent maintains the course and a golf professional provides a full scope of programs,
including lessons, youth clinics, golf leagues and a snack bar.
The golf course management company oversees the day-to-day operations at Pine Meadows.
The current contract is awarded to New England Golf Corporation (NEGC). In January 2019,
N EGC was awarded a three-year contract, with an option for two, one-year extensions. N EGC
has managed the facility since 1996. The current contract period will expire in December 2021.
5200 - Recreation & CP 9
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Orig.Budget Revised Request Increase Increase
520000 Contract Services $439,475 $424,185 $4537000 $453,000 $491,000 $387000 8.39%
530000 Professional Services $3,700 $1,050 $57000 $21500 $51000 $27500 100.00%
524020 Facility Service & Repair $2,776 $0 $3,000 $3,000 $3,000 $0 %
524030 Equip. Service & Repair $2,080 $0 $5,000 $51000 $53000 $0 %
527020 Equipment Rental $0 $0 $17000 $1,000 $1,000 $0 %
527030 Lease Agreements $17,827 $15,497 $227300 $22,300 $22,300 $0 %
571000 Travel $606 $695 $17 000 $1,000 $1,000 $0 %
538010 Advertising $101 $0 $0 $0 $ $0 %
530040 Sem./Workshops/Conf. $2,184 $738 $5,000 $2,500 $53000 $27500 100.00%
534030 Mobile Devices $600 $0 $0 $0 $ $0 %
531030 Gasoline/Diesel $1,421 $764 $17500 $1,500 $1,500 $0 %
558000 Supplies $5,892 $940 $67000 $4,000 $6,000 $23000 50.00%
573000 Membership/Dues $1,2Wild $400 $27000 $11500 $17000 $(500) (33.33)%
546010 Landscaping Supp. & Mat. $0 $0 $37000 $1,500 $3,000 $17500 100.00%
548020 Vehicle Parts&Supplies $0 $0 $27000 $15000 $1,000 $0 %
585020 Small Equipment $0 $0 $2,000 $1,000 $2,000 $1,000 100.00%
Subtotal Expenses $477,896 $444,269 $511,800 $500,800 $547,800 $47,000 9.38%
Total 5230 Pine Meadows $477,896 $444,269 $5119800 $500,800 $547,800 $47,000 9.38%
5200 - Recreation & CP 10
��
Town of L
FY2022 Budget Development
APB ,
Departmental Budget Requests
Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community
Programs
Element: 5240 Community Center
Budget Description: The Lexington Community Center opened in July 2015. In the first five
years of operation, attendance has been over 450,000 with individuals participating in planned
programs, special events, drop-in activities, discussion groups and community meetings. The
visitors to the center are of all ages and abilities. In cooperation with the Human Services
Department, the customer service transaction counter allows for one-stop shopping. With the
adoption of a new registration software system in 2020, the delivery of programs and services
have become even more seamless between the departments.
The Community Center Division is submitting a level-service budget for FY2022 which
represents a $69,003 or 15.02% increase from FY2021, which is primarily due to reintroducing
the wages associated with staff furloughed during FY2021 and direct costs associated with
resuming programming. The budget supports staff that plan, schedule, coordinate, manage,
supervise and deliver community programs along with the supplies needed to operate these
programs. The Community Center provides drop-in program space and offers leisure
opportunities and classes promoting social, emotional, cognitive and wellness for residents of all
ages and abilities. It provides residents a wide variety of programs that are designed to be fun,
educational and life-enriching. Membership is free to Lexington residents to enjoy the center
with flexibility for use within a beautiful and friendly, year-round multi-generational center.
The General Fund compensation request ($231,419) is for the Community Center Director,
Department Assistant and Youth & Family Program Coordinator. The Recreation Enterprise
Fund request ($189,758) is for two-part time Municipal Clerks and two part-time Building
Supervisors who staff the building on weekday evenings and on Saturdays. This request also
funds part-time seasonal employees who facilitate and run community programs. Expenses
($107,100) represents a decrease of (26.77)%, and includes contractual services and supplies
necessary for programming and operations at the Community Center.
5200 - Recreation & CP 11
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Orig.Budget Revised Request Increase Increase
511000 Regular Wages 7269,872 $215,698 $218,916 $218,916 $2317419 $12,503 5.71
513000 Overtime $50 $118 $0 $0 $0 $0 %
511010 Part-Time Wages $917214 $897452 $1157460 $547000 $1297758 $757758 140.29%
512000 Seasonal Part-Time $951712 $947291 $130,000 $403108 $607000 $19,892 49.60%
514100 1 Stipends $0 $0 $01 $0 $0 $0
Subtotal Compensation $456,848 $399,559 $464,376 $313,024 $421,177 $108,153 34.55%
520000 Contract Services $2047324 $159,626 $210,000 $1257650 $1017500 $(247150) (19.22)%
538080 Printing & Forms $10,538 $0 $0 $0 $0 $0 %
524030 Equip. Service& Repair $37118 $1,257 $5,000 $57000 $0 $(57000) (100.00)%
527020 Equipment Rental $0 $0 $1,000 $0 $0 $0 %
527030 Lease Agreements $0 $0 $1,000 $0 $0 $0 %
572000 Mileage $464 $0 $0 $0 $0 $0 %
542020 Postage& Mailing $37000 $0 $0 $0 $0 $0 %
530060 Prof Dev&Training $37418 $0 $0 $0 $0 $0 %
571000 Travel $0 $0 $0 $0 $0 $0 %
530040 Sem./Workshops/Conf. $21976 $3 $0 $0 $0 $0 %
534040 Software Maintenance $2,620 $0 $0 $0 $0 $0 %
534020 Telephone $191 $144 $0 $0 $0 $0 %
534030 Mobile Devices $600 $610 $0 $600 $600 $0 %
558000 Supplies $5,382 $3,510 $15,000 $157000 $57000 $(107000) (66.67)%
542000 Office Supplies $17594 $190 $0 $0 $0 $0 %
573000 Membership/Dues $497 $0 $0 $0 $0 $0 %
558010 Clothing&Safety Equipment $549 $0 $0 $0 $0 $0 %
546010 Landscaping Supp. &Mat. $261 $0 $500 $0 $0 $0 %
542040 1 Office Equipment $0 $0 $0 $0 $0 $0 %
Subtotal Expenses $239,532 $165,340 $232,500 $146,250 $107,100 $(39,150) (26.77)%
Total 5240 Community Center $696,380 $564,899 $696,876 $459,274 $5281277 $699003 15.02%
5200 - Recreation & CP 12
Recreation Enterprise Budget Projections - FY2022
FY2018 FY2019 FY2020 FY2021 FY2021 FY2022
Revenue Actual Actual Actual Orig.Est. Rev.Est. Projected Variance
Tax Levy $ 220,152 $ 2141292 $ 208,859 $ 218,916 $ 6181916 $ 509,215 $ (109,701)
Enterprise Funds
Retained Earnings $ 37500 $ 3759000 $ 3751000 $ 3751000 $ 3751000 $ - $ (375,000)
Recreation User Charges $ 11287,846 $ 11284,393 $ 7591909 $ 1,402,597 $ 4641036 $ 1,109,672 $ 645,636
Community Center User $ 397,584 $ 473,949 $ 3721293 $ 4621000 $ 153,135 $ 297,655 $ 144,520
Charges
Program Credits/Refunds $ - $ - $ - $ (86,632) $ (82,954) $ 3,678
Golf User Charges $ 770,380 $ 756,462 $ 7591738 $ 775,000 $ 7571111 $ 756,348 $ (763)
Investment Income $ 507 $ 11,435 $ 81176 $ 10,000 $ - $ - $ -
Total Recreation Revenue $ 3,056,649 $ 3,115,532 $ 2,483,975 $ 3,243,513 $ 2,281,566 $ 2,589,936 $ 308,370
Expenses FY2018 FY2019 FY2020 FY2021 FY2021 FY2022
Recreation Administration Actual Actual Actual Orig.Budget Rev.Budget Projected Variance
Compensation $ - $ - $ 3211113 $ 3231028 $ 3291228 $ 3261114 $ (3,114)
Expenses $ - $ - $ 1011502 $ 1781050 $ 1111600 $ 871000 $ (24,600)
Total Administration $ - $ - $ 4229614 $ 501,078 $ 440,828 $ 413,114 $ (27,714)
Recreation Programs
Compensation $ 382,261 $ 3971379 $ 1821202 $ 2161193 $ 202,971 $ 229,909 $ 26,938
Seasonal Wages $ 465,383 $ 4219632 $ 3431200 $ 5191431 $ 1161947 $ 3651001 $ 248,054
Contract Services(Instructors) $ 295,888 $ 284,851 $ 201,177 $ 293,750 $ 104,606 $ 5051835 $ 222,534
Other Expenses $ 218,574 $ 231,115 $ 1351861 $ 2631945 $ 1781695
Total Rec.Programs $ 1,362,106 $ 1,334,976 $ 862,440 $ 1,293,319 $ 603,219 $ 1,100,745 $ 497,526
Community Center
Compensation-General Fund $ 220,152 $ 269,922 $ 215,816 $ 218,916 $ 218,916 $ 231,419 $ 12,503
Compensation-Front Desk $ 116,292 $ 91,214 $ 891452 $ 1151460 $ 5400 $ 129,758 $ 75,758
Seasonal Wages $ 94,514 $ 95,712 $ 941291 $ 1301000 $ 40,108 $ 6000 $ 19,892
Contract Services(Instructors) $ 197,026 $ 204,324 $ 159,626 $ 210,000 $ 125,650 $ 107,100 $ 39,150
Other Expenses $ 49,724 $ 35,208 $ 5,714 $ 22,500 $ 201600 ( )
Total Community Center $ 6779708 $ 6969379 $ 5649899 $ 6969876 $ 4599274 $ 5289277 $ 699003
Pine Meadows Golf
Contract Services $ 448,645 $ 439,475 $ 4241185 $ 4531000 $ 45300
Lease Agreements $ 21,500 $ 17,827 $ 151497 $ 221300 $ 22,300 $ 54700 $ 4700
Other Expenses $ 15,380 $ 20,594 $ 4,588 $ 361500 $ 25,500
Total Pine Meadows $ 485,525 $ 477,896 $ 4449270 $ 5119800 $ 5009800 $ 5479800 $ 479000
Indirect Costs $ 254,826 $ 2615826 $ 2691681 $ 2779771 $ 2771772 $ - $ (277,772)
Total Expenses $ 2,780,165 $ 2,771,077 $ 2,563,904 $ 3,280,844 $ 2,281,893 $ 2,589,936 $ 308,043
Net Budget $ 276,484 $ 344,454 $ (799929) $ (37,331) $ (327) $ - $ 327
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�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Pine Meadows Improvements Date: 8/30/05
Program ID: 6201 Department: Recreation&Community Programs Revised: 10/9/20
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattiteglexingtonma.gov
Description of Capital Program:
In FY2022,the Recreation Committee requests $25,000 from the Recreation Enterprise Fund for the design and
engineering costs associated with the drainage improvement project on the 1 st and 2nd fairways,which is scheduled
to be completed in FY2025. The design and engineering work will ensure that the department has an accurate cost
estimate for when the construction phase is implemented in FY2025.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#3 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Goals of Capital Program:
Pine Meadows is a valuable open space and recreational resource for the Town of Lexington. It is used year round
by residents to play golf, cross-country ski, sled and walk. Improvements are necessary to provide quality playing
conditions. This will ensure an enjoyable golfing experience resulting in more play and revenue for the Town.
Impact if Not Maintained:
The drainage along the 1 st and 2nd fairways continues to deteriorate. This has been identified through bi-annual
inspections with the United States Golf Association(USGA)and was first cited back in 2011.
If the drainage improvement project is not undertaken,the conditions will worsen,which could result in a reduced
number of rounds played, and will continue to decrease the ability to maintain these areas. Significant costs have
been incurred in the past attempting to minimize the issue and correct the problems.
Major Spending over Past 5 Years:
The green on the 4th hole was reconstructed in FY2017. In FY2020,the bunkers on the 6th and 7th green were
reconstructed,the bunker on the 5th hole was converted to a grass hollow,the forward tee on the 6th hole was rebuilt,
drainage work on the 71h hole was completed,the cart paths on the 1st hole by the green to the 2nd tee and from the
parking lot to the 5th tee were reconstructed,the cart path by the 4th green was relocated and the cart path on the 6th
and 7th holes were repaired and extended. A total of$140,000 was appropriated for both of these projects.
Work Currently Underway:
Two proposed FY2021 capital improvement projects at Pine Meadows were indefinitely postponed due to the
diminished retained earnings balance in the Recreation Enterprise Fund as a result COVID-19 pandemic.
Planned Spending for Next 5 Years:
FY2023: $651000- Install new fairway bunkers on the 2nd and 7th holes, install a greenside bunker at the 8th hole,
reconstruct the bunker on the 9th green and expand the tee at the 9th hole, and reconstruct the middle tee on the 8th
hole.
FY2025: $100,000- Complete the drainage improvements on the 1 st and 2nd fairways. The design and
engineering phase of this project will be completed in FY2022.
Basis for Cost Projections:
The cost is based on an estimate provided by a golf course architect in August 2020. All cost estimates are provided
in then-year dollars (FY2023 request in FY2023 dollars,FY2025 request in FY2025 dollars).
Recreation-Page 166 Printed December 04, 2020
Stakeholders: Residents,Non-Residents,DPW,Recreation&Community Programs,Lexington High Golf Team,
Minuteman High School, and the Conservation Commission
Operating Budget Impact:
A reduction in revenue if the fairways, greens, and tee boxes are not playable.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/9 $ 6500 $ 64,677 $ $ $ 323
2019/15A $ 7500 $ 69,859 $ $ $ 51141
Totals $ 140,000 $ 134,536 $ $ $ 5,464
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 2500 $ 500 $ 1000
Construction $ 551000 $ 8000
Equipment
Contingency $ 500 $ 101000
Totals $ 25,000 $ 651000 $ $ 1001000 $
CPA Amount $ $ $ $ $
Recreation-Page 167 Printed December 04, 2020
�V1 Town o L exin ton - FY2022-26 Capital Program Investment
ApflLL 6$
Program Name: Pine Meadows Equipment Date: 8/08/11
Program ID: 6203 Department: Recreation&Community Programs Revised: 10/9/20
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $62,000 in FY2022 from the Recreation Enterprise Fund to purchase a Toro
Fairway mower replacing the 2012 Jacobson fairway mower. The life expectancy of a fairway mower is 10 years.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#4 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Goals of Capital Program:
The past and future success at Pine Meadows can be attributed to the ongoing investment in golf course
infrastructure and equipment to maintain the 88 acres of property. Sufficient equipment is needed to properly
maintain the golf course on a daily basis and also to provide superior playing conditions on a consistent basis
throughout the year. The fairway is the section of the course where golfers spend the majority of their time and they
are mowed regularly throughout the golf season. The new mower will replace an existing mower that was acquired
in 2012. The new mower has improved technology and specifications that will improve the quality of cut compared
to the mower currently in use.
Each day,the course is open for play from dawn to dusk. The golf course is staffed so that the greens,tees, and
fairways can be cut with minimal disruption of play while providing outstanding playing conditions. The quality of
cut and height of cut from mowers ensures that golfers will be able to quickly locate their ball and be able to hit a
satisfactory shot resulting in an improved pace of play. An improved pace of play and superior playing conditions
ensures an enjoyable golfing experience resulting in more play and revenue to the Town.
The overall aesthetic quality of a golf course is very important to its ultimate financial success. The good
maintenance of a golf course requires equipment that operates efficiently, effectively, and safely and the new
fairway mower will help maintain the quality of the turf.
Impact if Not Maintained:
If the turf and fairways are not maintained properly, it will affect the quality of play and the Town will lose
customers,thus reducing revenue. In addition to the financial loss, employee safety issues arise if machinery is
operated beyond its reasonable life span.
Major Spending over Past 5 Years:
In FY2018, a new Toro Triplex mower for the greens and an Excel Hustler Trim mower were purchased. In
FY2019, a new Toro Triplex mower for the tees and fringe, a Smithco Super Bunker Rake, and a Lely Spreader
were purchased. A total of$115,000 was appropriated for this new equipment.
Work Currently Underway:
Two proposed FY21 capital improvement projects at Pine Meadows were indefinitely postponed due to the
diminished retained earnings balance in the Recreation Enterprise Fund as a result COVID-19 pandemic.
Planned Spending for Next 5 Years:
FY2024: $951000- Purchase a new Turfco Top Dresser replacing the 2001 Turfco Top Dresser and a Toro
Groundsmaster 4500D Rough Mower replacing a 2015 Toro Groundsmaster 4500D Rough Mower. The life
expectancy of a top dresser is 15 years and 8 years for a rough mower.
Recreation-Page 168 Printed December 04, 2020
FY2026: $751000- Purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower, a buffalo
blower replacing the 2007 buffalo blower, and a Toro Workman utility vehicle replacing the 2006 Toro Workman
utility vehicle. The life expectancies of a greens mower and buffalo blower are both 10 years and 13 years for a
utility vehicle.
Basis for Cost Projections:
August 2020 cost estimate. All cost estimates are provided in then-year dollars (FY2024 request in FY2024 dollars,
FY2026 request in FY2026 dollars).
Stakeholders: Residents,Non-Resident Golfers,Recreation& Community Programs,Lexington Public Schools
Golf Team,Minuteman Tech High School Golf Team
Operating Budget Impact:
Reduce repair costs.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/11 $ 5500 $ 51,812 $ $ $ 3,188
2018/15 $ 601000 $ 601000 $ $ $
2020 IP'd $ $ $ $
Totals $ 1159000 $ 111,812 $ $ $ 39188
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer
Construction
Equipment $ 621000 $ 9500 $ 751000
Contingency
Totals $ 62,000 $ $ 9500 $ $ 75,000
CPA Amount $ $ $ $ $
Recreation-Page 169 Printed December 04, 2020
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Town o Lexin ton - FY2022-26 Capital Improvement Project
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Project Name: Pine Meadows Clubhouse Renovation Date: 8/15/17
Project ID: Rec-22-1 Department: Recreation&Community Programs Revised: 10/9/20
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattiteglexingtonma.gov
Description of Project:
The Recreation Committee is requesting$110,000 in FY2022 for the design and engineering costs associated with a
renovation of the clubhouse at the Pine Meadows Golf Club. This request was initially submitted in FY2021,but
was indefinitely postponed as a result of the COVID-19 pandemic.
The clubhouse was constructed prior to the Town's acquisition of the course in 1988 and due to its current
condition,the building is in need of a complete renovation. The project will include renovating the men's and
women's bathrooms as well as the main concourse area,repairs to the plumbing system and installation of all new
fixtures (toilets, sinks, drinking fountain),new windows, and replacement of the existing roof. Additionally, in its
current condition,the clubhouse is not ADA-compliant. This project will address the accessibility issues in the
clubhouse that were cited in the 2017 ADA Compliance Study,which was identified as the#2 priority by the
Commission on Disability, Going forward, Pine Meadows will become compliant with ADA and a facility that is
welcoming to people of all ages and abilities. The Pine Meadows Golf Club is a crown jewel of the Town's
Recreation infrastructure and this renovation will support the continued, successful operation of the course for the
next generation.
Following the design and engineering phase for this project, construction is scheduled to take place in FY2026.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#7 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
The Pine Meadows Golf Club is a recreation facility that is open during the spring, summer, and fall. The course
averages approximately 33,000-35,000 rounds played each year and generates approximately$800,000 in revenue
each season. While the facility continues to operate safely,the clubhouse was built prior to the Town's acquisition
of the golf course in 1988 and no significant renovations have taken place over the past 30 years and is currently not
in compliance with ADA. The design and engineering phase will provide the Town with a detailed list of
recommended upgrades and repairs needed,thus allowing the Town to plan and budget the upgrades and repairs
effectively and responsibly.
Impact if Not Completed:
If immediate needs are not identified and addressed,the condition of the Pine Meadows clubhouse will continue to
deteriorate,which will impact the Town's ability to attract golfers of all ages and abilities in addition to decreased
revenues.
Timeframe:
2021-2026
Replacement Frequency:
30 years
Basis for Cost Projections: Cost estimate provided in October 2020 based on similar projects. Annual inflation of
4%has been added to the construction phase of the project. All cost estimates are provided in then-year dollars
(FY2022 request in FY2022 dollars,FY2026 request in FY2026 dollars).
Recreation-Page 172 Printed December 04, 2020
Stakeholders: Residents,Non-Residents,Recreation& Community Programs,DPW,Lexington Public Schools
Operating Budget Impact: Maintenance and repairs to the clubhouse has become an annual occurrence which
impacts the operating budget.
Funding Source: Cash Capital,Bonding
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 1101000
Project Management $ 251000
Construction $ 1,3 101000
Equipment
Contingency $ 1001000
Totals $ 110,000 $ $ $ $ 1,4351000
CPA Amount $ $ $ $ $
Recreation-Page 173 Printed December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: Lincoln Park Field Improvements Date: 8/28/19
Project ID: Rec-22-2 Department: Recreation&Community Programs Revised: 10/9/20
Submitted by: Chris Filadoro Phone: (781)274-8355 Email: cfiladoroglexingtonma.gov
Description of Project:
The Recreation Committee requests $1,200,000 in FY2025 to replace the synthetic turf field at Lincoln#1 and work
in the vicinity of the field(signage) and$1,248,000 in FY2026 to replace the synthetic turf field at Lincoln#2 and
work in the vicinity of the field(signage). The Lincoln Park fields see excessive use and timely replacement is
critical to provide safe and playable fields for youth and adult sports organizations,the community at large, and the
Lexington Public Schools. The requests in FY2025 and FY2026 represent the first two phases of a three-phase
capital improvement program to address safety and playability at Lincoln Park. The turf replacement at Lincoln#3
is scheduled for FY2027.
The synthetic turf field at Lincoln#1 and#2 will be removed,partially recycled, and replaced with a similar
synthetic turf and infill to provide a safer and more uniform surface. The pad underneath the synthetic turf will also
need to be completely replaced. The drainage will be inspected and repaired(if necessary) and the subsurface will
be laser-graded prior to the synthetic turf installation. The project also includes replacement of the wooden anchors
and edging around the perimeter of the field and rehabilitation of the walkways and guardrails at the site.
In 2003, Lincoln Park was renovated to include the installation of three synthetic turf fields. The synthetic turf at
Lincoln#1 and#2 was last replaced in 2015 and included a 10-year warranty. The turf at both fields will need to be
replaced based on the life expectancies of the fields and due to the excessive amount of use that the fields receive.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#9 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
Lincoln Park was reconstructed back in 2003 and the synthetic turf playing fields have been a valuable asset to the
community. Safety for all participants is a top priority and maintaining and improving upon the safety of the fields
is a major benefit to all users. The Town of Lexington athletic fields are heavily used by the community and the
synthetic turf allows for increased use during most weather conditions without damage to the turf.
Impact if Not Completed:
The impact of not approving this request will be a continuing deterioration of the synthetic fields which may lead to
an unsafe playing surface and game cancellations and the facility closing. This would impact the Lexington Public
Schools,youth and adult leagues, and residents.
Timeframe:
2024-2027
Replacement Frequency:
10 years
Basis for Cost Projections: Cost projections are based on similar past projects and information provided by
vendors and architects in September 2020. The synthetic turf,pad, and infill are not part of the CPA request. All
cost estimates are provided in then-year dollars (FY2025 request in FY2025 dollars,FY2026 request in FY2026
dollars).
Recreation-Page 174 Printed December 04, 2020
Stakeholders: Residents,Non-Residents,Lexington Public Schools,Youth and Adult Organizations,DPW,
Recreation&Community Programs
Operating Budget Impact: DPW staff hours, equipment, and materials costs should decrease with improved field
conditions that will require routine maintenance and not emergency repairs.
Funding Source: Cash Capital,Bonding, CPA,Private, Other
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2013/8H Lincoln Park Field Improvements $ 56500 $ 5641999 $ $ $ 1
2014/8H Lincoln Park Field Improvements $ 62000 $ 616,521 $ $ $ 31479
2015/8M Lincoln Park Field Improvements $ 65000 $ 6491968 $ $ $ 32
Totals $ 118351000 $ 198311488 $ $ $ 39512
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 7500 $ 751000
Project Management
Construction $ 1,02500 $ 1,0731000
Equipment
Contingency $ 10000 $ 10000
Totals $ $ $ $ 1400,000 $ 1,248,000
CPA Amount $ $ $ $ 42500 $ 4421000
Recreation-Page 175 Printed December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: Community Center Campus Expansion Date: 8/15/17
Project ID: Rec-22-3 Department: Recreation&Community Programs Revised: 10/7/20
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattiteglexingtonma.gov
Description of Project:
The Recreation Committee is requesting$305,000 in FY2023 for the schematic design associated with the
expansion of the Lexington Community Center campus. This is the first phase of a proposed three-phased project.
The Community Center opened its doors to the public on July 6, 2015 and during the first three years of operation,
the response from the community has exceeded expectations as approximately 8,000-10,000 people come to the
Community Center each month. With the support for and interest in the Community Center being so favorable,the
current level of programming is at capacity for many of the service areas. The Town's acquisition of the Pelham
Road property presented a unique opportunity to implement the Phase II expansion,which was initially planned for
5-10 years after the Community Center opening. The schematic design phase will utilize the campus site plans that
DiNisco Design prepared in 2017-2018. The expansion will enable the Department to increase the current
recreational program offerings and build on the strong foundation that has been established at the Community
Center.
The schematic design phase will determine the most appropriate location for the Community Center expansion and
will identify the various features and amenities to be incorporated into the expansion. The findings of the
Recreation Community Needs Assessment clearly demonstrate that there is need for more publicly accessible and
multifunctional indoor recreation space and the schematic design will help determine which services and facilities
are included in the expansion. This may include (but is not limited to) such features as a regulation-size
gymnasium, fitness/wellness areas,large multi-purpose program rooms, and locker rooms. The use of these
amenities would provide the ability to offer programs and services during school time hours. Currently,the
department is limited by the public school calendar and hours. This unique opportunity allows the Town to be
prepared for the changing demographics in a way that thoughtfully anticipates the needs of the community. With
this expansion,the Community Center will be able to offer dynamic,versatile recreational programming for people
of all ages and abilities.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#8 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
The Community Center is a heavily used recreation facility throughout the year as it averages approximately
8,000-10,000 people each month. Completing the expansion will allow for the further development, expansion, and
refinement of the program offerings and will help ensure that the department has a positive influence on the
preschool,youth,teenage, adult, and senior populations of Lexington for many years to come.
Impact if Not Completed:
Program offerings on weekdays during the school year will be limited as the department does not have access to
school gymnasiums and cafeterias during this time. Additionally,programs at the Community Center that are
currently at capacity will not have the ability to expand to allow more participants into the program.
Timeframe:
Following the schematic design phase of this project,the second phase(design development and construction
estimate)is scheduled for FY2024 and the third phase(bid documents, construction administration, and
construction) is scheduled for FY2025.
Recreation-Page 176 Printed December 04, 2020
Replacement Frequency:
30 years
Basis for Cost Projections: Cost projections provided in August 2017 based on similar projects. Annual inflation
of 4%has been added to each of the three phases. All cost estimates are provided in then-year dollars (FY2023
request in FY2023 dollars,FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars).
Stakeholders: Residents,Non-Residents,Recreation& Community Programs,Human Services, Council on
Aging,Youth and Adult Sports Organizations,Lexington Public Schools
Operating Budget Impact: Once the Community Center campus expansion is completed, additional staff will be
needed to monitor and supervise participants and the building. This will lead to an increase in the Department's
regular and/or seasonal wages.
Funding Source: Cash Capital,Bonding, CPA, Excluded Debt,Private, Other
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 30500 $ 2651700
Project Management
Construction $ 270000
Equipment
Contingency $ 2,70000
Totals $ $ 3059000 $ 2659700 $ 2997009000 $
CPA Amount $ $ $ $ $
Recreation-Page 177 Printed December 04, 2020
Town o Lexin ton - FY2022-26 Capital Improvement Project
g
Project Name: Town Pool Water Heater Replacement Date: 10/5/20
Project ID: Rec-22-4 Department: Recreation&Community Programs Revised: 11/16/20
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcolemanglexingtonma.gov
Description of Project:
The Recreation Committee requests $26,000 in FY2023 to replace the water heater at the Irving H. Mabee Town
Pool Complex. This request includes materials and labor costs associated with the plumbing and electrical work
that will be required to dispose of the existing water heater and install a new water heater at the facility.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#11 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
The Irving H. Mabee Town Pool Complex is a popular and highly utilized recreation facility during the summer.
While the facility continues to operate safely,the current water heater was installed back in 2013 and it has a life
cycle of 10 years. The water heater provides warm water to the sinks and showers in the women's and men's locker
rooms and the family bathroom as well as to the outdoor showers on the pool deck. Providing hot water to these
areas is a requirement of the Massachusetts Department of Public Health code for public swimming pools, so the
water heater must be replaced to ensure successful operation of the facility moving forward.
Impact if Not Completed:
If the water heater is not replaced and it fails during the summer,the Town Pool may be closed for an extended
period of time during the peak season,which would negatively impact pool users and significantly decrease
revenue.
Timeframe:
Fall 2022
Replacement Frequency:
10 years
Basis for Cost Projections: Cost projections are based on similar past projects and a cost estimate was provided by
the Facilities Department in September 2020. This cost estimate is in then-year dollars (FY2023 request in FY2023
dollars).
Stakeholders: Residents,Non-Residents,Recreation& Community Programs,DPW,Facilities Department,
Health Department, Lexington Public Schools
Operating Budget Impact: Failure to replace the hot water heater will result in higher repair costs to keep the
current unit operational.
Funding Source: Cash Capital
Prior Authorizations: None.
Recreation-Page 178 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 500
Equipment $ 181000
Contingency $ 300
Totals $ $ 269000 $ $ $
CPA Amount $ $ $ $ $
Recreation-Page 179 Printed December 04, 2020
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� Town of
Lexin ton - FY2022-26 CPA Projectg
Program Name: Park and Playground Improvements Date: 8/30/05
Program ID: Rec-CPA-1 Department: Recreation& Community Programs Revised: 10/9/20
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $170,000 in FY2022 to update and replace the playground equipment and
safety surfacing, install fencing around the playground, signage,park benches,trash receptacle, and a bike rack at
the neighborhood park on South Rindge Avenue. Additionally,based on the recommendations in the 2017 ADA
Compliance Study,the walkway leading to the playground will also be renovated to meet the minimum width
regulations and have a running slope of less than 5%and an accessible path leading to the Arlington Reservoir Trail
and a connection to the basketball courts will also be installed.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#6 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Goals of Capital Program:
Through the Community Needs Assessment,the playgrounds have been classified as either neighborhood or
community parks and they are used frequently by the children of Lexington. The existing play equipment at the
various parks is outdated and needs to be replaced. The playground equipment at Rindge Park was last replaced in
2005.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so
that all sites will be in compliance with the Consumer Product Safety Commission(CPSC),American Society for
Testing and Materials(ASTM) and the American with Disabilities Act(ADA).
Impact if Not Maintained:
Based on the playground audits and the site assessments from the Community Needs Assessment,both completed in
2020,the current playground equipment,use zones, and surfacing do not comply with CPSC,ASTM or ADA
standards. As the equipment continues to age and deteriorate,more frequent inspections,repairs and equipment
removal will be needed to ensure that the users are safe. This is neither cost effective nor efficient.
Major Spending over Past 5 Years:
In FY2016,the playground equipment and safety surfacing at Marvin Park was replaced. In FY2017,the safety
fencing at the Center Recreation Complex along Worthen Road and at Muzzey Field was replaced. In FY2018,new
swings were installed at Munroe Park,Franklin Park, and at the Center Recreation Complex. A total of$203,000
was appropriated for these three projects.
Work Currently Underway:
Funding was appropriated in FY2021 ($95,000)to update and replace the playground equipment at Sutherland Park.
Additionally, at the recommendation of the ADA Compliance Study,the surfacing tiles at the entrance of the
playground are being reset, an accessible route to the dugouts at the baseball field is being created, and an accessible
path is being extended from the existing asphalt path to the water fountain near the entrance of the park.
Planned Spending for Next 5 Years:
FY2023: $12500-Update and replace the playground equipment and safety surfacing and install fencing around
the playground, signage,park benches, and a bike rack at Kinneens Park(the playground equipment at this
neighborhood park was last replaced in 2004).
Recreation-Page 182 Printed December 04, 2020
FY2024: $951000-Update and replace the playground equipment and safety surfacing and install signage and a
bike rack at the Justin Street Park(the playground equipment at this neighborhood park was last replaced in 2003).
Additionally,based on the recommendations in the ADA Compliance Study, an accessible route will be installed
between the accessible parking area and the playground.
FY2025: $7501000-Update and replace the playground equipment and rehabilitate the rubber poured-in-place
safety surfacing at Lincoln Park. The Lincoln Park Playground is one of two community playgrounds in Lexington.
The new playground will provide universal access to all play components and elements so the playground will be
welcoming and accessible to individuals of all ages and abilities. The playground equipment was last replaced in
2003 and the safety surfacing was last rehabilitated in 2013.
FY2026: $750,000-Update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The Center Playground is one of two community playgrounds in
Lexington. The new playground will feature poured-in-place safety surfacing (as compared to the engineered wood
fiber that is there currently) and will provide universal access to all play components and elements so the
playground will be welcoming and accessible to individuals of all ages and abilities. The playground equipment
was last replaced in 2006.
Basis for Cost Projections:
The cost projections are based on similar renovation projects and an updated cost estimate provided in September
2020. All cost estimates are provided in then-year dollars (FY2022 request in FY2022 dollars, FY2023 request in
FY2023 dollars, FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars,FY2026 request in FY2026
dollars).
Stakeholders: Lexington Residents
Operating Budget Impact:
The playground equipment will need to be removed if it is deemed unsafe.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2013/8f Park and Playground $ 147 500 $ 140 110 $ $ $ 7,390
Improvements > >
2014/8i Park anPlayground
la ground $ 65,000 $ 64,828 $ $ $ 172
2015/8i Park and Playground $ 68,000 $ 68,000 $ $ $
Improvements
2016/8n Park,
mp and
ementground $ 755000 $ 641842 $ $ 101158 $
2017/1On Park
and
ementground $ 60,000 $ 59,932 $ $ $ 68
2020/1 Oi Park and Playground $ 95,000 $ $ 72,095 $ 22,905 $
Improvements
Totals $ 510,500 $ 397,712 $ 729095 $ 339063 $ 79630
*Data current as of December 3,2020.
Recreation-Page 183 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ M000 $ M000 $ 1000 $ 201000 $ 201000
Construction $ 85,000 $ 551000 $ 50,000 $ 460,000 $ 460,000
Equipment $ 65,000 $ 50,000 $ 30,000 $ 2501000 $ 250,000
Contingency $ 10,000 $ 10,000 $ 500 $ 201000 $ 20,000
Totals $ 1701000 $ 125,000 $ 95,000 $ 7501000 $ 7501000
CPA Amount $ 170,000 $ 1251000 $ 95,000 $ 7501000 $ 750,000
Recreation-Page 184 Printed December 04, 2020
� Town of
Lexin ton - FY2022-26 CPA Projectg
Program Name: Park Improvements -Athletic Fields Date: 9/15/06
Program ID: Rec-CPA-2 Department: Recreation& Community Programs Revised: 10/7/20
Submitted by: Chris Filadoro Phone: (781)274-8355 Email: cfiladoroglexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $155,000 in FY2022 to renovate the Muzzey Field. The renovation will
include irrigation upgrades, laser grading, and the installation of new natural grass. Two accessible paths, one on
each side of the field,will also be installed as part of this renovation.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#5 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
The Town of Lexington athletic fields see excessive use and timely renovations and updates are critical to provide
safe and playable fields for all user groups. The athletic fields are used by the Residents,Non-Residents,Lexington
Public Schools,Youth and Adult League programs,Recreation& Community Programs and by youth&adult
organizations and neighborhood families evenings and weekends. Proposed future renovations will include natural
turf, drainage,new irrigation systems(where applicable), and site amenities(benches,backstops, etc.).
Goals of Capital Program:
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all
users. The Town of Lexington athletic fields are constantly used by recreation, school,youth, and adult groups.
They are in need of major repairs that cannot be completed within the operating budget. There are safety issues
with faulty backstops,uneven turf,uneven infield areas, and drainage. This is an ongoing multi-year capital
program to address safety and playability concerns and to provide adequate and safe field conditions for
neighborhood families,recreation, and school programs. The benefit would be to renovate the fields to a condition
where they will be safe,playable, and more easily maintained.
Impact if Not Maintained:
The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of
not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of
games. This will impact the School teams,youth leagues, adult leagues, and Recreation programs and affect the
quality of life in Lexington.
Major Spending over Past 5 Years:
In FY2016,the softball field at Lincoln Park was renovated. In FY2017,the multi-purpose field at Adams Park was
renovated. In FY2018, irrigation upgrades were made at 14 athletic fields throughout town(Center,Lincoln,
Clarke,Diamond, Estabrook, Garfield, and Harrington). In FY2020,the athletic fields at the Diamond Middle
School were renovated. A total of$765,000 was appropriated for these four projects.
Work Currently Underway:
Funding was appropriated in FY2021 ($370,000)to renovate the Harrington School Field, including excavating the
infield areas, laser grading, and new in-ground irrigation systems at the Harrington,Bowman, and Franklin.
Additionally,based on the recommendations in the 2017 ADA Compliance Study, at Harrington,the gravel
driveway from Lowell Street into the site is being paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball and baseball team areas is also being created
and the team areas are being renovated to provide more appropriate wheelchair space,which would make them
accessible.
Planned Spending for Next 5 Years:
Recreation-Page 185 Printed December 04, 2020
FY2023: $2101000-Fiske Field renovation will include installation of an irrigation system, laser grading,new
natural grass, and the installation of new backstops, fencing, and signage. Additionally,based on the
recommendations in the 2017 ADA Compliance Study, additional walks will be installed to provide accessibility to
the various ball field team areas and these walks should be extended beyond the team areas to provide general
access to the shared outfields in the center of the site.
FY2024: $22000-Bridge Field renovation will include irrigation upgrades, laser grading,new natural grass, and
the installation of new backstops, signage, and park benches. Additionally,based on the recommendations in the
ADA Compliance Study,the route to the fields from the sidewalk that runs along the school's entrance driveway
will be formalized to become compliant with accessibility regulations. The routes between the two softball field
and the playground will also be formalized to provide universal access throughout the site.
FY2025: $4801000-Bowman Field renovation will include a complete reconstruction with the installation of a new
natural grass Little League field,new irrigation system,new backstops, signage, and park benches. Additionally,
the trail that leads to the the abutting Dunback Meadow conservation area will be restored, and based on the
recommendations in the ADA Compliance Study,the end curb that runs parallel to the dugouts will be cut back to
allow access to the ball field from the parking lot and an accessible path will be installed from the dugout on the
parking lot side of the field behind the backstop to provide access to the dugout closest to the playground.
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2020. All cost estimates are provided in then-year dollars (FY2022 request in FY2022 dollars, FY2023 request in
FY2023 dollars, FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars).
Stakeholders: Residents,Non-Residents, Lexington Public Schools,Youth and Adult League programs,DPW,
Recreation&Community Programs
Operating Budget Impact:
DPW staff hours, equipment and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2013/89 Park At 1 tic F eldments- $ 651000 $ 581486 $ $ $ 61514
2014/8j Park At l tic Iprove F eldments- $ 1001000 $ 991820 $ $ $ 180
2015/8j Park At l tic Iprove F eldments- $ 851000 $ 81,041 $ $ $ 3,959
2016/8m Park At 1 tic Iprove F eldments- $ 120,000 $ 119,707 $ $ $ 293
2017/101 Park At 1 ticp'Fields
- $ 125,000 $ 104,046 $ $ $ 20,954
2019/14i Park At 1 ticp'eldments- $ 4351000 $ 2811100 $ 861570 $ 671330 $
2020/1 Oj ParkAthl mpr eldments- $ 370,000 $ $ $ 3701000 $
Totals $ 1,3009000 $ 7449200 $ 869570 $ 437,330 $ 31,900
*Data current as of December 3,2020.
Recreation-Page 186 Printed December 04, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ M000 $ 15,000 $ 15,000 $ 251000
Construction $ 120,000 $ 1551000 $ 165,000 $ 405,000
Equipment $ 15,000 $ 25,000 $ 25,000 $ 251000
Contingency $ 10,000 $ 15,000 $ 15,000 $ 251000
Totals $ 1551000 $ 21ONO $ 220,000 $ 4801000 $
CPA Amount $ 155,000 $ 2101000 $ 220,000 $ 4801000 $
Recreation-Page 187 Printed December 04, 2020
� Town of
Lexin ton - FY2022-26 CPA Projectg
Program Name: Park Improvements -Hard Court Resurfacing Date: 8/13/07
Program ID: Rec-CPA-3 Department: Recreation& Community Programs Revised: 10/9/20
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcolemanglexingtonma.gov
Description of Capital Program:
The hard court resurfacing program includes resurfacing,painting, and striping the hard court surfaces at Recreation
facilities. These facilities include neighborhood Basketball Courts, Center Track and Courts at the Center
Recreation Complex, Clarke Middle School,Adams, and Valley.
Goals of Capital Program:
Over the past 20 years,the Town has supported and invested in an upgrading of the Town's recreation
infrastructure. The hard court resurfacing program is a program for hard surface athletic facilities which include
basketball,tennis,track and the skate park. The program will include resurfacing and painting the hard court
surfaces and installing new posts,backboards,nets and rims at Recreation facilities. It is important to maintain
these valuable assets in the community to ensure their usability and the safety of the users. It is important to
maintain the Town's recreation infrastructure.
Impact if Not Maintained:
The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the
residents in the community.
Major Spending over Past 5 Years:
In FY2016,the basketball courts at Marvin Park and Sutherland Park were resurfaced. In FY2017,the basketball
courts at Kinneens Park and Rindge Park were resurfaced. In FY2020,the basketball and tennis courts at Adams
Park were resurfaced. A total of$231.000 was appropriated for these three projects.
Work Currently Underway:
Funding was appropriated in FY2021 ($100,000)to resurface,paint, and restripe the Valley Tennis Courts and
install a bike rack. Additionally, at the recommendation of the 2017 ADA Compliance Study,the parking area will
be paved. The existing overgrown stone dust path will also be paved to reduce the need for maintenance and the
areas at and around the bench and trash receptacle will be maintained as well. The Valley Tennis Courts were last
resurfaced in 2008.
Planned Spending for Next 5 Years:
FY2023: $1195000- Center Basketball Courts and Gallagher Tennis Courts-resurface,paint, and restripe the
basketball courts, along with the installation of park benches and a shade structure, and a complete reconstruction of
the tennis courts,which would include removal of the existing courts, installing,painting, and striping the new
courts for tennis and pickleball, installing new tennis nets,posts, and practice backboards,providing access to the
courts, and the installation of new chain link fencing, gates, signage, and a bike rack. The Center Basketball Courts
were last resurfaced in 2008. The current Gallagher Tennis Courts were constructed in 2000 and these courts have
been resurfaced twice since then. Due to the extensive use that they receive, a complete reconstruction will be
needed.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#10 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Basis for Cost Projections:
The cost estimate is based on similar past projects and was provided in September 2020. The cost estimate is
provided in then-year dollars(FY2023 request in FY2023 dollars).
Recreation-Page 188 Printed December 04, 2020
Stakeholders: Neighborhood Families and Residents,Lexington Public Schools,Recreation&Community
Programs,DPW,Youth and Adult Sports Programs.
Operating Budget Impact:
Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/8k Park Improvements
pro ements-Hard Court $ 85,000 $ 85,000 $ $ $
Resurng
2015/81 Park Improvements
pro ements-Hard Court $ 55,000 $ 54,999 $ $ $ 1
Resurng
2016/8k park Improvements-Hard Court $ 61,000 $ 59959 $ $ $ 1041
Resurfacing , ,
2019/14h park Improvements-Hard Court $ 701000 $ 54,818 $ 1,739 $ 13,442 $
Resurfacing
2020/1 Oh Park improvements
pro ements-Hard Court $ 100,000 $ $ $ 100,000 $
Resurng
Totals $ 3719000 $ 2549776 $ 19739 $ 1139442 $ 1,042
*Data current as of December 3,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 1001000
Construction $ 1,45500
Equipment $ 20000
Contingency $ 19500
Totals $ $ 1195000 $ $ $
CPA Amount $ $ 1,9501000 $ $ $
Recreation-Page 189 Printed December 04, 2020
� Town of
Lexin ton - FY2O22-26 CPA Projectg
Project Name: Outdoor Pickleball Court Construction Date: 8/11/16
Project ID: Rec-CPA-4 Department: Recreation&Community Programs Revised: 10/7/20
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
**Due to the hard court resurfacing projects in recent years (Clarke and Adams), combined with the upcoming
project at Valley in FY2021 and the proposed project at Gallagher in FY2023,the recommendation is to remove this
request from the 5-Year Capital Plan.**
Justification/Benefit:
Impact if Not Completed:
Timeframe:
Replacement Frequency:
Basis for Cost Projections:
Stakeholders:
Operating Budget Impact:
Funding Source: Request Removed
Prior Authorizations:
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment
Contingency
Totals $ $ $ $ $
CPA Amount $ $ $ $ $
Recreation-Page 190 Printed December 04, 2020
� Town of
Lexin ton - FY2022-26 CPA Projectg
Project Name: Cricket Field Construction Date: 8/11/16
Project ID: Rec-CPA-5 Department: Recreation&Community Programs Revised: 10/7/20
Submitted by: Peter Coleman/Chris Filadoro Phone: 781-698-4803 Email: pcolemanglexingtonma.gov
Description of Project:
The Recreation Committee is requesting$200,000 in FY2026 to build a cricket field. This project would include
the construction of a new cricket field. The site for the cricket field is unknown at this time and will depend on
whether the project involves the conversion of an existing athletic field to a cricket field or if it will be the creation
and construction of a brand new cricket field. This request was introduced in the plan three years ago and as of
September 2020, a location has not yet been identified. In the meantime, staff continue to work with the various
cricket advocates in an attempt to come up with a field that is appropriately sized for practices and matches for the
short-term.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#12 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
Played throughout the world,the sport of cricket is gaining in popularity in the United States. Locally,the United
Cricket League(UCL)was created in 2013 and offers cricket opportunities to the youth of Lexington. The
dimensions and specifications required for a cricket field are unique. The required dimensions for the batting area,
referred to as the "pitch," are 66 feet in length by 10 feet in width and this area needs to be a hard, firm surface, such
as compacted clay. Another unique feature is that the ball can be hit in any direction. As a result,the entire field
should have a radius of 180 feet,which makes for an extensive playing area. Currently, cricket is played on natural
grass multi-purpose athletic fields in Lexington,which are the most heavily used athletic fields in town.
Constructing a field specific for cricket use would not only promote the game of cricket,but it would also help to
reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation Committee
is charged with pursuing new,up-and-coming recreational activities for the residents of Lexington and the
construction of a cricket field would enable cricket organizations to expand their programs and offerings within the
community.
Impact if Not Completed:
The impact of not approving this request is that cricket would continue to be played on the multi-purpose athletic
fields,which are the most heavily used athletic fields in town. This means that the cricket opportunities available to
the community would be limited. Additionally,the overuse of the multi-purpose athletic fields would result in the
continued deterioration of these fields,which could cause injuries and game cancellations.
Timeframe:
2026
Replacement Frequency:
15 years
Basis for Cost Projections: The cost estimate is based on similar past projects and information from vendors and
architects. This cost estimate is in then-year dollars (FY2026 request in FY2026 dollars).
Stakeholders: Residents,Non-Residents,United Cricket League,Adult Cricket Organizations, Recreation&
Community Programs,DPW
Recreation-Page 191 Printed December 04, 2020
Operating Budget Impact: The impact that this project will have on the operating budget is unknown at this time
since the location of the field is still to be determined. However,by designating a field specifically for cricket use,
DPW staff hours, equipment, and materials should decrease as a result of this project.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 2000
Project Management
Construction $ 1641000
Equipment
Contingency $ 161000
Totals $ $ $ $ $ 200,000
CPA Amount $ $ $ $ $ 2001000
Recreation-Page 192 Printed December 04, 2020
� Town of
Lexin ton - FY2022-26 CPA Projectg
Project Name: Community Center Mansion Sidewalk&Patio Date: 10/6/20
Project ID: Rec-CPA-6 Department: Recreation&Community Programs Revised: 10/8/20
Submitted by: Christine Dean Phone: (781)698-4802 Email: cdeanglexingtonma.gov
Description of Project:
The Recreation Committee is requesting$110,000 in FY2022 to install a sidewalk and patio along the mansion side
of the Community Center. This area currently has a walkway made of bluestone material that is cracked,uneven,
and not accessible. When the building was purchased and renovated for opening in July 2015,the walkway was
identified as a future project that would need to be addressed. Just as the interior of the building has experienced
programmatic success and community engagement,the outdoor space should be maximized as well.
At its meeting on November 23,2020,the Recreation Committee voted to rank this project#2 on the overall list of
requests in the Recreation FY2022-FY2026 5-Year Capital Plan.
Justification/Benefit:
The Community Center is a heavily used recreation facility throughout the year as it averages approximately
8,000-10,000 people each month. This heavy use may not have been anticipated at the time of opening,however,
the building has proven to be a valuable asset to the community. Room use is often booked to capacity,by both
internal program use as well as community group reservations. However,the Community Center grounds provide
an expanse of potential programming and group use space. The existing walkway, linking the sidewalk and parking
lot to the Marrett Road/mansion side of the building, is not accessible. Although a beautiful complement to the
historical value of the property, the bluestone walkway is aged,uneven, and cracked. The bluestone continues on to
a courtyard, overlooking the expansive lawn. Replacing the bluestone with a durable, stamped concrete,would
provide a an aesthetic, stable, and long term solution to providing access around the building. The courtyard and
surrounding lawn,which is adjacent to the mansion sun room, could provide a seating area for group gatherings,
festivities,public speaking engagements and social meet ups. As was identified in the 2020 Community Needs
Assessment,residents have expressed a strong desire for outdoor recreational activities and increased trail
connections. This accessible pathway would accomplish a complete link from the parking lot, around the perimeter
of the building, and connect to the rear parking lot where the newly established raised sensory garden beds were
installed.
Impact if Not Completed:
If not completed,use of the outdoor space adjacent to the mansion will continue to be restricted to those who do not
have mobility concerns. The Community Center's mission is "to enhance the quality of life for all Lexington
residents by creating a warm,welcoming and inclusive environment." To be truly inclusive,the outdoor spaces
should be also be accessible to all.
Timeframe:
2022
Replacement Frequency:
Basis for Cost Projections: Cost estimate based on similar past projects was received in October 2020. This cost
estimates is in then-year dollars (FY2022 request in FY2022 dollars).
Stakeholders: Residents,Non-Residents,Recreation& Community Programs,Human Services,DPW,Facilities
Department.
Recreation-Page 193 Printed December 04, 2020
Operating Budget Impact: This project will have no impact on the Operating Budget.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 1001000
Equipment
Contingency $ 101000
Totals $ 1109000 $ $ $ $
CPA Amount $ 1101000 $ $ $ $
Recreation-Page 194 Printed December 04, 2020