HomeMy WebLinkAbout2020-12-02 Budget Hearing Presentations Packet - Released SELECT BOARD MEETING
Wednesday, December 2, 2020
Conducted by Remote Participation*
9:00 AM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. FY22 Proposed Budget- Police Department Presentation 9:00am
2. FY22 Proposed Budget- Fire Department Presentation 9:30am
3. FY22 Proposed Budget- Human Services Department Presentation 10:00am
4. FY22 Proposed Budget- Department of Public Works & Water/Sewer 10:30am
Presentations
ADJOURN
1. Anticipated Adjournment 11:00am
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The next scheduled meeting of Select Board Budget Presentations will be held by remote
participation on Thursday, December 3, 2020 at 9:00am.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leyfqedil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Police Department Presentation
PRESENTER: ITEM
NUMBER:
Chief Mark Corr; Captain Michael
McLean; Captain John Mazerall I.1
SUMMARY:
No vote is requested for this agenda item.
Review preliminary F Y2022 budget for the Police Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/2/2020 9:OOam
ATTACHMENTS:
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Police Department
Requested Budget
Fiscal 2022
Submitted
Mark C Chief of Police
Select Board Presentation
December 2 2020
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Town of Lexington
FY2022 Budget Development
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Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Mission: The Lexington Police Department is committed to providing quality public safety
service and working with the community to enhance the quality of life in Lexington. Ateam of
dedicated police officers, detectives, dispatchers and support staff effectively intervene in
emergencies, promote traffic safety, suppress crime, reduce fear and deliver important services
to the community through a variety of prevention, problem solving and law enforcement
programs.
Budget Overview: The FY2022 Police Department level-service request of$8,225,107 reflects
a $186,549 or 2.32% increase (compensation increase $130,439 or 1.84% and expenses
increase $56,110 or 5.85%) from the FY2021 budget.
The FY2022 requested police budget provides for the continuation of level service that in
FY2020 met 13,749 calls for service with 614 crimes investigated. The current Police
Department staff includes 66 full-time and 32 part-time employees with personnel representing
87.7% of the budget. The remaining 12.3% for expenses cover necessary supplies, contracts
and equipment. Our efforts are coordinated through seven police programs: Police
Administration, Patrol & Enforcement, Traffic Bureau, Investigations & Prevention, Dispatch,
Animal Control and School Crossing Guards. The Police Department regularly seeks grants and
other methods of alternative funding. In FY2020, we were awarded a Support & Incentive Grant
for $102,205 ($25,000 of that amount is associated with the communications center being able
to receive wireless E911 calls and $11,440 for personnel training & expenses). We also
received the Commonwealth's Traffic Safety Education grant ($14,000). The Police Department
is currently funded for 50 police officers.
At the time this budget was submitted, all collective bargaining units in the department are under
agreement with the Town of Lexington through at least June 30, 2021.
The Police Department has liaisons with or staff assigned or appointed to the Transportation
Safety Group, Human Rights Committee, Police Manual Committee and the Town Celebrations
Committee. Due to the availability of police statistics and overlapping areas of interest, the
Police Department frequently contributes to the 20/20 Vision Committee, Safe Routes to
School, School Committee, Lexington High School, Energy Conservation Committee, Lexington
Center Committee, Bicycle Advisory Committee, Human Services Committee, Development
Review Team, and the Lexington Youth Commission.
4100 - Law Enforcement 1
Police Department 12-18 Month Goals:
1. Continue to identify and schedule training directly related to racial and social justice; work
with community groups to ensure trust with the Police Department is at an elevated level.
2. Continue to support and work with the town regarding the construction of the a new police
station at our current location.
3. With the anticipated retirement of the Chief in the summer of 2022, and two members of the
command staff in 2020-2021, establish a succession plan which includes a more formalized
and consistent executive development program that will continue to develop future leaders
from within the Department.
Program Improvement Requests Comp. Expenses Benefits Total
Executive Development Program $ $ 91950 $ $ 9,950
Patrol Officer-Traffic Enforcement $ 887854 $ $ 16,122 $ 104,976
Total 4100 by eq u t 0 ,054�T
50 1 ,122 1149 2
4100 - Law Enforcement 2
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $7,2175531 $7,073,419 $735155658 $71694,207 $1787549 2.38%
Fees & Charges
Fees $105,447 $113,811 $107,000 $1153 000 $8,000 7.48%
Fines & Forfeitures $189,845 $152,654 $101,000 $1013000 $0
Licenses & Permits $3,075 $3,188 $2,800 $2,800 $0
Parking Meter Fund* $340,100 $312,100 $3121100 $312,100 $0
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $6,933,132 $6,753,696 $73079,469 $71209,908 $130,439 1.84%
Expenses $922,866 $901,475 $959,089 $1,0153199 $56,110 5.85%
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 4110 Police Administration $1,8171207 $177991212 $1,7601509 $11794,639 $341130 1.94%
Total 4120 Patrol & Enforcement $338311915 $376045027 $338743573 $41001,304 $1261731 3.27%
Total 4130 Traffic Bureau $480,068 $463,758 $473,896 $486,985 $13,089 2.76%
Total 4140 Investigations $8361157 $870,040 $949,467 $958,461 $87994 0.95%
Total 4150 Dispatch $6621809 $699,122 $7401772 $738,222 $(27550) (0.34)%
Total 4160 Animal Control $621 663 $65,812 $671 008 $69,888 $2,880 4.30%
Total 4170 Crossing Guards i $1651178 $153,200 $172,3331 $175,6081 $3,2751 1.90%
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries &Wages $5,385,922 $5,594,835 $63149,573 $6,263,368 $113,795 1.85%
Prior Year Retro Payments $198,167 $0 $0 $0 $0 %
Overtime $1,349,042 $11158,861 $925,596 $942,040 $16,444 1.78%
Personal Services $61 933,131 $61 753,696 $71 075,169 $7,205,408 $130,239 1.84
Contractual Services $3605386 $3425735 $3959900 $400,792 $4,892 1.24%
Utilities $1219887 $1089729 $1259919 $1289487 $2,568 2.04%
Supplies $2121304 $223,212 $198,381 $2173281 $18,900 9.53%
Small Capital $228,289 $226,799 $238,889 $268,639 $29,750 12.45%
Expenses $922,866 $901,475 $959,089 $1,015,1991 $56,1101 5.85%
*The Parking Meter Fund revenue reflects transfers from the Fund to the General Fund rather than actual revenue from parking permits, Depot
Square lot fees,and meter revenue.
4100 - Law Enforcement 3
Town of Lexington
Jb
?�
! , FY2022 Budget Development
N6
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants (Patrol) 4 4 4 4
Sergeants (Patrol) 5 5 5 5
Police Officers 29 29 29 29
Lieutenant (Detective) 1 1 1 1
Sergeant (Detective-Prosecutor) 1 1 1 1
Detectives; Major Case 3 3 3 3
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Cadets - 6 part-time 3.06 3.06 3.06 3.06
Parking Enforcement Officer 1 1 1 1
Lead Dispatcher 1 1
Dispatcher 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Department Assistant 1 1 1 1
Department Account Assistant 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time
Parking Lot Attendants - 8 part-time 2.81 2.81 2.81 2.81
Crossing Guards - 17 part-time 3.69 3.69 3.69 3.69
FTE Total 74.56 74.56 75.56 75.56
50 Officers 50 Officers 50 Officers 50 Officers
Full-Time/Part-time Total 65FT/32PT 65FT/32PT 66FT/32PT 66FT/32PT
Overall staff changes from FY2019 to FY2022:
FY2021 - Lead Dispatcher role reflects program improvement, funded via Enhanced 911 state grant.
4100 - Law Enforcement 4
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4110 Police Administration
Budget Description: The Chief and two Captains serve the community and employees by
overseeing administrative and operational functions including: budget, recruitment, planning and
research, training, records, information systems, fleet and equipment, purchasing, union affairs,
policy, special events, personnel, traffic, parking, performance measurement, communications,
patrol, investigation, special services and programming. Each of the four patrol Lieutenants
leads a team of patrol officers, dispatchers and sergeants, providing 24/7 policing services. An
administrative Sergeant tends to the accreditation program as well as detail and event planning.
An office manager and a department clerk provide critical support through records management,
accounting and statistical reports, payroll, public information, billing, scheduling and database
applications. Six police cadets work on a part-time basis in various operational and
administrative support functions. One mechanic is responsible for the transportation and fleet
needs of the department including purchasing, equipping, maintaining, repairing and replacing
vehicles and other specialized equipment.
FY2022 Requests: Wages reflect contractually obligated step increases and cost of living
adjustments. FY2022 Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2021. Funds for prospective increases
are captured in the Salary Adjustment account within the Town Manager's budget.
Travel expenses increased $2,569 due to an increase in Pro-Phoenix and Accreditation Trainers.
Telephone increased $648 due to minor increases in vendor pricing. Clothing & Equipment
increased slightly due to future promotions for 1 Lieutenant and 2 Sergeants.
4100 - Law Enforcement 5
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $17246,167 $172897909 $1,101,357 $1,128,772 $277415 2.49%
514000 Night Differential $26754 $36,270 $361850 $37587 $737 2.00%
514115 Prior Year Retro Payments $108,297 $0 $0 $0 $0 %
513000 Overtime $2851 010 $299,651 $202,802 $206,532 $3,730 1.84%
514050 ECl/Quinn $0 $0 $196,586 $192,981 $(37605) (1.83)%
514060 Holiday Pay $43,669 $50,567 $491239 $497825 $586 1.19%
514090 Longevity $0 $152 $21350 $3,400 $17050 44.68%
511010 Part-Time Wages $41573 $52,331 $871 844 $87,844 $0 %
514100 Stipends $0 $0 $75800 $7,800 $01 -E/. :]
Subtotal Compensation $1,751,4 70 $1,728,880 $1,684,828 $1,714,741 $29,913 1.78%
520000 Contract Services $8,590 $7,597 $9,024 $9,024 $0 %
538080 Printing & Forms $84 $313 $11500 $1500 $0 %
572000 Mileage $525 $367 $500 $500 $0 %
542020 Postage & Mailing $194 $35 $500 $500 $0 %
530060 Prof Dev&Training $1,935 $2,600 $11900 $11900 $0 %
571000 Travel $43 955 $71 659 $41 931 $71 500 $2569 52.10%
530040 Sem./Workshops/Conf. $732 $1,337 $15000 $1,000 $0 %
534020 Telephone $14,980 $14,044 $161116 $16,764 $648 4.02%
534030 Mobile Devices $2,600 $630 $61000 $6,000 $0 %
531030 Gasoline/Diesel $7,289 $6,130 $71710 $71710 $0 %
558000 Supplies $7,008 $6,437 $71000 $71000 $0 %
542000 Office Supplies $13690 $5,425 $41400 $41400 $0 %
573000 Membership/Dues $8,333 $9,457 $95900 $9,900 $0 %
1558010 1 Clothing &Safety Equipment $6,822 $8,302 $5)2001 $6,200 $17000 19.23%
Subtotal Expenses $65,737 $70,333 $75,681 $79,898 $4,217 5.57%
Total 4110 Police Administration $158175207 $1,7995213 $11760,509 $1,794,639 $347130 1.94%
4100 - Law Enforcement 6
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4120 Patrol & Enforcement
Budget Description: The patrol division consists of 34 officers; there are 29 patrol officers and
5 Sergeants. They provide a wide variety of front-line services 24/7 that include: intervening in
emergencies, promoting traffic safety, suppressing crime and responding to a multitude of
service needs within the community. The patrol division uses a deployment plan that divides the
Town into four sectors and assigns one officer to each. In FY2020, Patrol responded to 13,749
calls for service including 614 reported crimes. Many incidents require more than one officer to
respond, such as car crashes, domestic disturbances and arrest situations.
FY2022 Requests: The wage increases reflect step increases for newer officers and contractual
agreements with the Lexington Police Association (Patrol Officers & Detectives) and IBPO 501
(Superior Officers). FY2022 Compensation does not include any estimate of prospective cost of
living increases for contracts expiring on or before June 30, 2021. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
A$1,920 increase in Mobile devices represents an increase in Verizon Wireless air cards for the
cruiser laptops. An increase in clothing and safety equipment represents the need for Class-A
uniforms for 6 new Officers. Small Equipment reflects an increase of$14,750 due to increased
costs for mobile radios, laptops/tablets and portable radios. Laptop/tablets increased due to a
request from IT to upgrade our warranty from 3 to 5 years and RAM space from 8GB to 16GB.
Motorola no longer supports our current portable radio parts & services. In order to meet current
and future technological needs we our expediting our replacement cycle from 2 to 4 portable
radios per year. Vehicles increased $15,000 due to the intent to purchase a higher-cost hybrid
cruiser.
4100 - Law Enforcement 7
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $21 377,331 $27 365,846 $27 302,303 $2,349,920 $477 617 2.07%
514000 Night Differential $541633 $501958 $103,344 $104,733 $17 389 1.34%
514115 Prior Year Retro Payments $431675 $0 $0 $0 $0 %
513000 Overtime $7687869 $586,956 $502,054 $514,291 $12,237 2.44%
514050 ECl/Quinn $0 $0 $3057887 $322,974 $177087 5.59%
514060 Holiday Pa $1061 945 $1161 568 $143,398 $146,629 $37 231 2.25%
Subtotal Compensation $3,351,453 $3,120,328 $3,356,986 $3,438,547 $81,561 2.43%
520000 Contract Services $135157 $81144 $18779 $181779 $0 %
524030 Equip. Service & Repair $155310 $121373 $19702 $191702 $0 %
572000 Mileage $11 953 $25 521 $3,000 $3,000 $0 %
530060 Prof Dev&Training $(21095) $14,495 $19,000 $19,000 $0 %
530040 Sem./Workshops/Conf. $21704 $21343 $1,500 $1,500 $0 %
534040 Software Maintenance $31000 $71040 $6,000 $6,000 $0
534060 Comm. & Network Supp. $145820 $151963 $22,083 $22,083 $0
534030 Mobile Devices $135405 $151900 $10,560 $121480 $1,920 18.18%
531030 Gasoline/Diesel $555251 $451921 $56,540 $561540 $0 %
558000 Supplies $491 036 $46,860 $40,300 $40,300 $0 %
573000 Membership/Dues $41275 $695 $3,500 $3,500 $0 %
558010 Clothing &Safety Equipment $501381 $501719 $50,000 $63,500 $137500 27.00%
548010 Engine Oils/Lubricants $21939 $21721 $2734 $21734 $0 %
548020 Vehicle Parts & Supplies $285038 $311207 $25,000 $251000 $0 %
585020 Small Equipment $305647 $291258 $36,100 $501850 $14750 40.86%
585030 1 Vehicles $197,642 $1975 541 $202,7891 $217,7891 $15,000 7.40%
Subtotal Expenses $480,463 $483,701 $517,587 $562,757 $45,170 8.73%
Total 4120 Patrol & Enforcement $3,831,916 $3,604,029 $3,874,573 $47001,304 $1267731 3.27%
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4130 Traffic Bureau
Budget Description: ATraffic Bureau supervisor oversees the handling of parking permits,
parking enforcement, parking receipts and fine collection, traffic crash and citation data entry.
The Traffic Bureau includes the Parking Enforcement Officer, one account clerk and eight (8)
parking lot attendants. The parking component includes 531 parking meters, the attended lot in
Lexington Center, the leased permit lots and the parking permit program.
FY2022 Requests: The wage increases reflect contractual obligations for step increases and
cost of living adjustments. Printing and Forms decreased 16.67% to reflect current printing
needs. Lease agreements increased $398 for the Eversource Lot; the Church of Our Redeemer
parking lot lease is status quo through February 2024. Repair parts increased due to the need
to replace Parking Meter batteries and other miscellaneous parts. The meters are approximately
5 years old and we replaced 200 batteries in FY2021. Parking meter revenue dropped
significantly due to the effects of COVID-19 Pandemic.
Fiscal Year FY2016 FY2017 FY2018 FY2019 FY2020
Parking Meter Revenue $ 241,971 $ 448,229 $ 462,443 $ 423,658 $ 301,598
4100 - Law Enforcement 9
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $199,900 $2097286 $211,168 $218,869 77,701 3.65%
513000 Overtime $4749 $4,385 $21 853 $2,910 $57 2.00%
514090 Longevity $0 $143 $21950 $4,100 $1,150 38.98%
511010 Part-Time Wages $82,353 $85,774 $89,127 $90,910 $1,783 2.00%
Subtotal Compensation $287,002 $299,588 $306,098 $316,789 $10,691 3.49%
520000 Contract Services $135,381 $88713 $1121 320 $1127 320 $0 %
538080 Printing & Forms $2787 $4,564 $61000 $5,000 $(17000) (16.67)%
524030 Equip. Service & Repair $8,131 $16493 $81600 $8,600 $0 %
527030 Lease Agreements $25,807 $26,873 $271228 $271626 $398 1.46%
530060 Prof Dev&Training $0 $149 $500 $500 $0 %
558000 Supplies $111749 $13783 $2,850 $2,850 $0 %
542000 Office Supplies $21189 $3,561 $11500 $1,500 $0 %
543000 Repair Parts $0 $0 $61000 $9,000 $3,000 50.00%
558010 Clothing &Safety Equipment $5,238 $7711 $21400 $2,400 $0 %
553060 Tools/Lumber/Hardware $11784 $2,325 $400 $400 $0 %
Subtotal Expenses $193,066 $164,172 $167,798 $170,196 $21 398 1.43%
Total 4130 Traffic Bureau $480,068 $463,760 $473,896 $486,985 $133089 2.76%
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4140 Investigations/Prevention
Budget Description: A Lieutenant leads a team of 1 Sergeant (Prosecutor) and 6 detectives.
The Bureau Commander coordinates investigations to identify and prosecute criminals and
develop public safety prevention programs. Additional responsibilities include: evidence and
property control; firearms licensing; youth diversion program; coordinator/supervisor of
Lexington's Domestic Violence Response (DVR); and internal investigations. Three detectives
work major cases and process crime scenes including: robbery, burglary, arson, identity theft,
threats and assaults. They work closely with State, Federal and regional investigators targeting
criminal activity that impacts Lexington. The family services detective (FSO) investigates sexual
assaults, domestic abuse and missing persons; the FSO also registers and monitors local sex
offenders. The FSO is the liaison for the Domestic Violence Response, which is a community-
based partnership providing intervention, counseling and support to victims. One detective is
assigned as School Resource Officer (SRO) at Lexington High School. One detective is
assigned as a Community Resource Officer to assist with crime prevention programs and assist
the public in recovering from crimes such as identity theft.
FY2022 Requests: The wage increases reflect contractual obligations for step increases and
cost of living adjustments. FY2022 Compensation does not include any estimate of prospective
cost of living increases for contracts expiring on or before June 30, 2021. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
There was a very minor increase in Hardware Support to accurately represent the cost of our ID
machine. Clothing and Safety Equipment increased $1,400 due to the need to purchase 6 outer
bulletproof vest carriers for Detective Bureau staff.
4100 - Law Enforcement 11
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $579,746 $6557194 $648,857 $654,644 75,787 0.89%
514000 Night Differential $15,140 $23,233 $291161 $29,494 $333 1.14%
514115 Prior Year Retro Payments $37,630 $0 $0 $0 $0 %
513000 Overtime $105,188 $94,405 $48,500 $48,920 $420 0.87%
514050 ECl/Quinn $0 $0 $114,581 $115,332 $751 0.66%
514060 Holiday Pa $35,668 $36,195 $411916 $42,174 $2581 0.62%
Subtotal Compensation $773,372 $809,027 $883,015 $890,564 $7,549 0.85%
520000 Contract Services $10,391 $13,110 $121 000 $12,000 $0 %
524030 Equip. Service & Repair $3,739 $3787 $61000 $61000 $0 %
572000 Mileage $890 $1,002 $500 $500 $0 %
530060 Prof Dev&Training $3,456 $4,006 $2,800 $2,800 $0 %
530040 Sem./Workshops/Conf. $1,848 $1,480 $21000 $2,000 $0 %
534050 Hardware Support $4,125 $4,125 $41125 $4,170 $45 1.09%
534020 Telephone $987 $459 $600 $600 $0 %
534030 Mobile Devices $600 $547 $600 $600 $0 %
531030 Gasoline/Diesel $17,007 $14,303 $171 990 $171 990 $0 %
558000 Supplies $71645 $6,891 $85087 $8,087 $0 %
573000 Membership/Dues $6,004 $5,925 $61250 $6,250 $0 %
558010 Clothing & Safety Equipment $6,092 $5,378 $51500 $67900 $1,400 25.45%
Subtotal Expenses $62,784 $61,013 $66,452 $67,897 $1,445 2.17%
1
Total 4140 Investigations $836,156 $870,040 $949,467 $9587461 $83994 0.95%
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4150 Dispatch
Budget Description: A communication center under joint authority of the fire and police chiefs
is located at the police station. Ten professional civilian dispatchers direct the proper resources
in response to medical, fire or police service calls. The center is also a critical information and
communication link for police, public works and fire department field units and other regional
public safety agencies.
FY2022 Requests: The slight wage decrease of$(2,550) or (0.37)% from FY2021 reflects a net
adjustment due to contractually obligated step increases and the addition of a Lead Dispatcher,
offset by an increase in the amount of E911 grant funds applied to offset salaries, per the terms
of the grant. FY2022 Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2021. Funds for prospective increases
are captured in the Salary Adjustment account within the Town Manager's budget.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
F511000 Regular Wages $3691452 $414101 $458,103 $455,105 $(27998) (0.65)%
514000 Night Differential $17,508 $17,844 $19,796 $19,908 $112 0.57%
513000 Overtime $185,225 $173 5464 $1695 387 $1695 387 $0 %
514060 Holiday Pay $201282 $21,379 $241623 $241759 $136 0.55%
511010 Part-Time Wages $20,183 $23785 $0 $0 $0 %
514090 Longevity $0 $0 $4,300 $4,500 $200 4.65%
514100 1 Stipends 1 $0 $0 $8,000 $8,000 $0 %
Subtotal Compensation $612,650 $650,573 $684,209 $681,659 $(2,550) (0.37)
520000 Contract Services $181 816 $20,594 $201 540 $207 540 $0 %
571000 Travel $0 $0 $2,500 $2,500 $0 %
572000 Mileage $417 $160 $700 $700 $0 %
530060 Prof Dev&Training $51710 $11948 $61000 $61000 $0 %
534040 Software Maintenance $4,047 $2,838 $41700 $41700 $0 %
534050 Hardware Support $4,650 $4,994 $35660 $3,660 $0 %
534060 Comm. & Network Supp. $2,581 $730 $25000 $2,000 $0 %
534020 Telephone $91767 $10795 $91803 $97803 $0 %
558000 Supplies $3,085 $4,994 $11260 $1,260 $0 %
558010 Clothing &Safety Equipment $19085 $1,495 $5,400 $5,400 $0 %
Subtotal Expenses $50,158 $48,548 $56,563 $56,563 $0
Total 4150 Dispatch $662,808 $699,121 $740,772 $738,222 $(21550) (0.34)%
4100 - Law Enforcement 13
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4160 Animal Control
Budget Description: In October 2015, the Towns of Lexington and Bedford entered into an
agreement to share a full-time Animal Control Officer with 70% or 27-hours per week in
Lexington. The Animal Control Officer (ACO) is an employee of the Town of Bedford. The ACO
will continue to work cooperatively with the Board of Health on animal-related health issues. The
ACO acts as the Inspector of Animals on behalf of the Commonwealth of Massachusetts and the
Board of Health. In this capacity, the ACO investigates all reports of contagious or infectious
diseases affecting animals as well as the quarantine of any such animal. The ACO enforces
State and Town laws regarding sanitation standards at facilities where animals are kept and
regulations governing the keeping of animals such as licensing, leash law, excessive barking or
biting.
FY2022 Requests: Contract Services reflects a $2,880 increase with the Town of Bedford due
to a wage and benefit increase. Bedford bills LPD quarterly for our portion which is paid from
Contract Services.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $0 $0 $0 $0 $0 %
511010 Part-Time Wages $0 $0 $0 $0 $0
514100 1 Stipends $0 $0 $0 $0 $0
Subtotal Compensation $0 $0 $0 $0 $0
520000 Contract Services $601547 $63159 $62,808 $65,688 $2,880 4.59%
524030 Equip. Service & Repair 1 $11200 $1,223 $11500 $17500 $0
558000 Supplies $779 $1429 $21500 $2500 $0
558010 1 Clothing &Safety Equipment 1 $138 $0 $200 $200 $0
Subtotal Expenses $62,664 $65,811 $67,008 $69,888 $2,880 4.30%
Total 4160 Animal Control $623664 $655811 $67,008 $69,888 $23880 4.30%
4100 - Law Enforcement 14
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4100 Law Enforcement
Element: 4170 Crossing Guards
Budget Description: Fifteen crossing guards provide assistance to school children crossing
roadways as they walk to and from school. Two additional crossing guards are assigned as
floaters to fill in when a regularly assigned guard is off. The Waldorf School reimburses the
Town of Lexington for providing one crossing guard on Mass Avenue for their school calendar
year.
FY2022 Requests: Wage increases reflect contractually obligated adjustments.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511010 Part-Time Wages $148,619 $1451301 $1641333 $1677608 $37275 1.99%
514115 Prior Year Retro Payments $8566 $0 $0 $0 $0 %
Subtotal Compensation $157,185 $145,301 $164,333 $167,608 $3,275 1.99
558010 Clothing &Safety Equipment 1 $77993 $7,899 $87000 $87000
Subtotal Expenses $7,993 $7,899 $8,000 $8,000 $0
Total 4170 Crossing Guards $165,178 $153,200 $172,333 $175,608 $3,275 1.90%
4100 - Law Enforcement 15
FY2022 Program Improvement Request #1 of 2
Department: Police
Element: 4110 - Police Administration
PIR Title: Executive Development Program
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2022 Only FY2022 & Future FY2022 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
530060 Professional Development $ 97950 $ 93950
Total Expenses $ — $ 97950 1$ 97950
Purpose/Description of Request:
This request is for a program improvement to send one member of the police management team
per year to the Senior Management Institute for Police (SMIP) provided by the Police Executive
Research Forum (PERF). A current and future goal of the Department is to build future leaders
through executive development. The Department is looking to create a formalized and more
consistent executive development program. SMIP is a three week intensive training program
which brings together faculty from top universities, successful law enforcement executives and
subject matter experts from the private sector. The program focuses on leadership and
executive development with intensive training in the latest management concepts and practices
used in business and government. One of the goals of the program is to give police mangers
the same quality of management education available to other leaders in the public and private
sectors. The program, one of the most prestigious in the country, is held each summer at the
Boston University School of Law. The cost of the program is $9,950 which covers instruction,
materials, planned events, lodging and meals throughout the program.
Service Implication:
This is a difficult time for policing. The COVID-19 pandemic, combined with the protests
following the killing of George Floyd and the calls to "defund the police," have challenged police
leaders like never before. The impacts of these events are likely to be felt for years to come.
Lexington has always expected more from their police department in terms of appropriate use of
force, procedural justice, increased accountability and transparency.
4100 - Law Enforcement 16
The Lexington Police Department continues to seek opportunities to increase the professional
development of our supervisors and upper level management. With anticipated command staff
openings over the next few years and the large influx of new officers with minimal experience in
the field, it is imperative for future leaders of the department to have the appropriate level of
leadership and executive development experience that will allow them to step in and fill in
management positions that become vacant to retirements and promotions.
It is important for the Department to have a strong level of consistency in executive leadership
training. Currently the Department utilizes numerous different programs offered intermittently
over the course of the year. This results in a number of supervisors attending a number of
different training programs which leads to a lack of continuity in executive development. The
very nature of leadership in policing is changing. In fact these changes are being demanded by
the public more than ever. It is imperative to prepare future leaders to address the future and
current challenges in policing. By sending our management team to one of the most intensive
and respected law enforcement management training in the country, it will allow our supervisors
to return to the Department with the industry's best practices in hand to train other members.
This ultimately will translate to a more efficient command staff and enable the Department to
deliver an improved level of service to the community.
4100 - Law Enforcement 17
FY2022 Program Improvement Request #2 of 2
Department: Police
Element: 4120 - Patrol & Enforcement
PIR Title: Patrol Officer- Traffic Enforcement
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2022 Only FY2022 & Future FY2022 Request
Compensation
511000 Regular Wages 1.00 $ 88,854 $ 88,854
511010 Part-Time Wages $
513000 Overtime $
Other Compensation $
Total Compensation 1.00 $ $ 887854 $ 88,854
Benefits
Benefits Eligible? 1 $ 167122 $ 167122
Expenses
Total Expenses $ Is Is
Purpose/Description of Request:
This request is to increase the staffing of one additional police officer for the purposes of a traffic
enforcement officer. Over the past decade, the streets of Lexington have seen a large uptick in
cut through traffic during the majority of the day with it peaking during commuting hours. The
increasing development of residential, commercial and industrial properties in the greater Boston
and Rt. 128 region paired with the widespread use of navigational apps on cell phones continue
to add to the situation. Currently a day shift has four patrol units and a supervisor to respond to
calls for service and be expected to be present at traffic enforcement locations during times of
heavy traffic volume. Given the department handles approximately 14,000 calls for service per
year (including approximately 1,000 motor vehicle crashes), and call volumes tend to be busiest
during peak traffic hours, patrol units are often called away from these traffic posts to handle
these calls. The Lexington Police Department would like to establish a Traffic Enforcement
Officer who would be assigned to a five day workweek and cover hours of high traffic volume to
specifically focus on traffic enforcement of high volume and high accident locations. This
position would not be expected to handle all of the traffic enforcement duties. Other Patrol
Officers would still be expected to fulfill their share when not responding to calls for service.
Salary projection is for a Patrol Officer at top step with a Bachelor Degree in terms of educational
benefits in the event of a lateral transfer. The funding would be adjusted after the first year
based on the status of a new hire.
Service Implication:
Traffic concerns have not only become one of the most common complaints received at the
police department, but also at the Town Offices and DPW. Over the past three years, the
4100 - Law Enforcement 18
Transportation Safety Group has received nearly 400 traffic safety requests since the
implementation of their on line submission form. Many of these complaints are concerned with
speeding and require speed surveys conducted by patrol officers. Our current system can result
in numerous officers, who often get pulled away for calls for service, conducting these surveys
which can lead to inconsistent or inconclusive results. Having one officer conduct traffic surveys
would make the process more efficient and enable the town to make improvements faster and
increase the safety on town roads. The officer would also attend the monthly TSG meetings
which would enable them to understand the nature of the requests and how any decisions may
affect other town departments or outside agencies. Traffic safety concerns is one of the most
frequent requests we receive from residents and this position would allow us to address those
concerns more effectively and consistently.
4100 - Law Enforcement 19
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lng ton - FY2022-26 Capital Improvement Pao ect
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Project Name: Police Outdoor/Indoor Firing Range-Hartwell Avenue Date:
Project ID: POL-22-1 Department: Police Department Revised: October 23, 2020
Submitted by: John Mazerall Phone: Email:
Description of Project:
Relocate, expand and modernize the current Lexington Police outdoor range onsite at the Hartwell Avenue
Composting facility. This project was intended to proceed in tandem with a new police station after the decision
was made not to incur the cost of an indoor range in the new station. The Police Department has been using a 150' x
75' area(dimensions do not include the safety embankments) since the 1970's for firearms training and qualification.
The existing range can no longer support the full spectrum of training requirements due to its size and layout.
The current location directly in the middle of the composting site and visibility to the public is not ideal. The Police
Department wishes to relocate the firing range to another more suitable location at the composting facility, where its
size could be expanded to support current firearms training requirements, and additional training and support
facilities could be constructed.
Justification/Benefit:
Weston& Sampson completed a technical Feasibility Study(dated August 2019) for the proposed relocation and
expansion of the firing range facility, and the study concluded that there were no "fatal flaws" associated with the
project concept. The Feasibility Study identified several possible configurations and location for the new facility
that would be compatible with the Town's current composting and materials processing operations, and would be
technically feasible given the geotechnical,permitting and other constraints.
The Feasibility Study identified preliminary program for the new firing range facility which included a 100'wide by
300'long firing range enclosed around the perimeter with berms and/or walls; a covered firing line and baffled
ballistic superstructure over the range; and an associated range management building with integrated training rooms.
The alternative and preferred design is to cover the range for sound mitigation. The training area would be a
flexible space to be used for classroom training as well as lockdown/cover/egress training in a variety of
environments. The fully covered, all weather range with noise mitigation which would support regional training
operations, and would include a live fire training annex for simulated crisis situations. The simulated training
equipment allows for officers to be exposed to thousands of scenarios to improve judgement and reaction time with
the opportunity to critique and improve skills.
The Town wishes to advance the proposed project to the design phase so that the project can be described in
sufficient detail to allow stakeholder review, and so that a planning level construction cost budget for the facility
can be established, and to apply for grant funding from the Commonwealth of Massachusetts and the Federal
Government-Homeland Security. As part of the next phase, additional studies should be conducted to supplement
the finding of the Feasibility Study.
Schematic Design tasks to be conducted:
• Develop floor plan for range management facility and training rooms
• Develop preliminary structural design criteria for foundations and superstructures
• Develop architectural renderings for the range management facility including proposed exterior finishes
• Identify structural/architectural design solutions and develop architectural renderings for the baffled
ballistic superstructure over the firing range and for the enclosed, all weather range
• Identify design requirements for the proposed bullet trap and ongoing lead management based on published
best practices
• Revise and refine the site plan based on site operational constraints, access requirements and further field
investigations
Police-Page 160 Printed November 24, 2020
• Develop schematic designs for support utilities (water, sanitary, electric)
• Develop preliminary criteria for Fire Protection,Plumbing,Mechanical and Electrical systems, including
alarms, communications and other low voltage systems
• Develop a planning level Opinion of Probable Construction Costs based on the results of the Schematic
Design tasks
• Develop a plan to relocate any affected compost site operations
Additional field work studies are recommended to confirm and expand the geotechnical finding from the Feasibility
Study. In addition, the preliminary noise impact assessment should be conducted to identify regulatory
requirements and to evaluate likely noise impacts from the proposed facility.
Impact if Not Completed:
The indoor range at the police station is not useable for training purposes. The Town decided not to include a
modern indoor firing range at the new police station due to the extensive square footage required and the significant
cost of an indoor facility(approximately$800,000). The current outdoor range at Hartwell Avenue is not long
enough to adequately train with rifles and there is no means of having moving targets. The outdoor range is poorly
located on the composting site given how the site has changed since the 1970's. The outdoor range is now the low
point on the site and frequently floods.
Firearms training is singularly one of the most important skills police officers must learn and retain. Educating
officers as to when to use defense actions,particularly deadly force, is a crucial training need. Officers need to
learn how to handle weapons in many different indoor and outdoor conditions; officers need to move their bodies
and engage targets that move and in different lighting conditions. Shooting simulators are ideal for giving officers
interactive scenarios often called"shoot, don't shoot" decision making.
If this project does not proceed, the Lexington Police Department will continue to train at our current site in the
current conditions.
Timeframe:
The Police Department presented this request for funding at the 2020 Annual Town Meeting. The request was
approved by Town Meeting Members and then reconsidered. If approved, a design with cost estimates could have
been used to apply to the Commonwealth and Homeland Security to help fund a regional public safety training
facility. Due to missing the window for any potential grant funding the police department will wait until further
grant funding may be available to present this project again in the future. The estimated budget for the services
described above is expected to be between$100,000 and$125,000, depending on the final detailed scope of
services, fieldwork requirements and other related services that may be warranted.
Replacement Frequency:
The anticipated life cycle of the building is 50+years. The recommended replacement cycle figures are dependent
solely upon schematic design.
Basis for Cost Projections: Costs for construction and equipment currently estimated by the feasibility study The
recurring cost is an estimate for electrical,water and septic disposal. A regional training facility has a high
likelihood of receiving grant funding.
Stakeholders: The immediate stakeholders are approximately 70 full-time, Special and retired Lexington Police
Officers. Lexington currently partners with Burlington,Winchester, Lincoln and the Commonwealth's Municipal
Police Training Committee for training at the current range. Hartwell Avenue is a shared facility with the DPW,
NERAC emergency cache site, hazardous waste collection site, residential and commercial compost drop-off, and a
solar facility. Although there are no residential neighbors who abut this area, it will be important to address noise
and safety issues.
Police-Page 161 Printed November 24, 2020
Operating Budget Impact: Currently, less than $2,000 is used annually to maintain the outdoor range. There will
be added expenses associated with electrical, water and sewer costs. Maintenance of the range and the general area
will also increase costs. These costs can be more accurately captured once schematic design is complete.
Funding Source: Cash Capital,Bonding, State Aid,Private, Other
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2015/11 S Firing Range Design and $ 50,000 $ 49,600 $ $ 400 $
Engineering
Totals $ 50,000 $ 499600 $ $ 400 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment
Contingency
Totals $ $ $ $ $
CPA Amount $ $ $ $ $
Police-Page 162 Printed November 24, 2020
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Fire Department Presentation
PRESENTER:TER• ITEM
S
NUMBER:
C hie f Derek S enc ab augh
I.2
SUMMARY:
No vote is requested for this agenda item.
Review preliminary F Y2022 budget for the Fire Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/2/2020 9:30am
ATTACHMENTS:
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Fire Department
Requested Budget
Fiscal 2022
Submitted
Derek SFire Chief
Select Board Presentation
December 2 2020
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Town of Lexington
FY2022 Budget Development
P IL 1q11
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
Mission: The mission of the Lexington Fire Department is to protect the lives and property of
the community from emergencies involving fire, medical, hazardous materials and environmental
causes. This mission is achieved through public information, code management, and
emergency response.
Budget Overview: The FY2022 budget for the Lexington Fire Department is $7,769,310 which
is a $271,076 or 3.62% increase from FY2021.
Compensation is increasing by $246,649, or 3.63%, which is attributed to contractually obligated
cost of living adjustments and step increases. Expenses are increasing by $24,427, or 3.50%,
which is a net change from removing some one-time costs, and adding funds for costs
associated with the new Fire Station and replacement of a multi-purpose support vehicle and
communications equipment.
The Fire Department is comprised of the following divisions: Administration, Fire Prevention, Fire
Suppression, Emergency Medical Services, and Emergency Management.
• The Administrative function is responsible for all policies and procedures, training, inventory,
and the day-to-day operations of the fire department, as well as accounts payable and
receivables and payroll.
• The Fire Prevention Bureau is responsible for fire code enforcement activities, public
education, plan reviews, permit applications and approvals, flammable and combustible liquid
storage approval, as well as blasting regulatory enforcement.
• The Fire Suppression Division is staffed 24/7, operating out of two stations and responds to
all calls for assistance in the community. These calls range from fire suppression, motor
vehicle accidents, EMS support calls, hazardous materials responses, and vehicle
extractions as well as any water related incidents.
• The Emergency Medical Services Division operates along with the Fire Suppression Division,
staffing two ambulances at the Advanced Life Support Level.
Department Goals:
• Implement additional modules of the Public Safety Software (inventory, vehicle
maintenance).
• Work on training and polices to safely navigate Covid-19 challenges
• Develop an improved employee recruitment process to address diversity and retention.
• Move into and continue work on new fire headquarters.
Program Improvement Requests
None.
4200 - Fire Department 1
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $5,466,384 $5,8407461 $671397559 $673507635 $2117076 3.44%
Fees &Charges
Ambulance Fees $1,3787482 $1,321,540 $172807000 $173407000 $607000 4.69%
Fire Department Fees $343050 $327850 $337675 $337675 $0 %
Licenses & Permits $6033801 $55,4801 $45,0001 $45,000 $0 %
7FY2,019 FY2020 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $6,3079031 $65645,325 $6,800,552 $77047,201 $2467649 3.63%
Expenses $6329264 $6053006 $697,682 $722,109 $247427 3.50%
Total . Rescue • • 234 $797699310 $2719076 3.62%
7FY2,019 FY2020 FY2021 FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
Total 4210 Fire Administration $5383955 $4707901 $5587017 $5827730 $247713 4.43%
Total 4220 Fire Prevention $2023477 $2283785 $2347549 $2407605 $67056 2.58%
Total 4320 Fire Suppression $670033261 $633823277 $674987668 $677287204 $2297536 3.53%
Total 4240 Emergency Medical $1905540 $164,206 $2017000 $211,771 $107771 5.36%
Services
Total 4250 Emergency $4,063 $4,161 $6,000 $67000 $0 %
Management
7FY2,019 FY2020 FY2021 FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries &Wages $4,961,724 $5,624,935 $59 890,552 $6,075,937 $1857 385 3.15%
Overtime $1,3455307 $1,0205390 $9105000 $971,264 $617264 6.73%
Personal Services $61f 307,031 $6,645,325 $6,800,552 $7,047,201 $246,649 3.63%
Contractual Services $2699309 $287580 $3111300 $336,304 $257004 8.03%
Utilities $569 779 $52,053 $63,189 $67,890 $47 701 7.44%
Supplies $2249570 $2633943 $213,685 $217,415 $37730 1.75%
Small Capital $815 606 $19429 $1099 508 $100,500 $ 9,008 8.23 %
Expenses $632,2641 $605,005 $69 7,682 $722,109 $24,427 3.50%
Total • Rescue • • 234 $7976%310 $2719076 3.62%
4200 - Fire Department 2
Town of Lexington
Jb
?�
! , FY2022 Budget Development
N6
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
Fire Captains 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 44 44 44 44
Fire Prevention Assistant 0.86 0.86 0.86 0.86
FTE Total 65.86 65.86 65.86 65.86
Full-Time/Part-time Total 65FT/1 PT 65FT/1 PT 65FT/1 PT 65FT/1 PT
4200 - Fire Department 3
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
Element: 4210 Fire Administration
Budget Description: The main function of this area involves planning, organizing and
evaluating department services and oversight of the operations. Managing the Dispatch Center
is shared with the Police. Labor negotiations, personnel management, and command of forces
at major emergency incidents are other functions of this budgetary component. The Fire Chief,
Assistant Chief for Training, Office Manager and part-time clerk are assigned to this category.
FY2022 Requests: The Fire Administration budget for FY2022 reflects an overall increase of
$24,713 or 4.43%, which is comprised of a $27,757 or 7.02% increase in compensation due to
contractually obligated step increases and cost of living adjustments, and a decrease of$(3,044)
or (1.87)% for lower expenses related to vehicle replacement. F2 is a multi-use pickup truck
vehicle that is to plow snow, pull trailers, assist in brush fires and haul equipment to and from
scenes. It has failed inspection two years in a row and has a lot of frame and body rot. This past
inspection we were advised that it would most likely fail permanently next year, regardless of
repairs due to rot. An increase in lease agreements of$2,264 reflects the office equipment
required in the new station.
4200 - Fire Department 4
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $341,542 $3577517 $327,983 $338,809 $10,826 3.30%
514000 Other Compensation $0 $0 $91417 $23562 $147145 150.21%
514050 ECl/Quinn $0 $0 $21850 $2,850 $0 %
514060 Holiday Pay $0 $0 $6,365 $6,667 $302 4.74%
511010 Part-Time Wages $431873 $467549 $48,905 $51,389 $27484 5.080:/o
Subtotal Compensation $385,415 $404,066 $395,520 $423,277 $27,757 7.02%
520000 Contract Services $2,234 $1,846 $31200 $3,200 $0 %
538080 Printing & Forms $1,603 $1,147 $11500 $1500 $0 %
524020 Facility Service & Repair $51306 $3,844 $51000 $51000 $0 %
524030 Equip. Service & Repair $773 $28 $1,000 $1,000 $0 %
538050 Drug &Alcohol Testing $786 $0 $2,000 $2,000 $0 %
527030 Lease Agreements $21564 $2,794 $21800 $5,064 $27264 80.86%
530060 Prof Dev&Training $21666 $172 $11000 $17000 $0 %
571000 Travel $424 $1,050 $21 500 $2500 $0 %
530040 Sem./Workshops/Conf. $0 $2478 $21000 $2,000 $0 %
534020 Telephone $1,052 $780 $11500 $13500 $0 %
534030 Mobile Devices $31822 $33899 $6,500 $6,500 $0 %
531030 Gasoline/Diesel $441917 $39,611 $52,689 $52,689 $0 %
542000 Office Supplies $21646 $1,372 $21500 $27500 $0 %
573000 Membership/Dues $41999 $4793 $41300 $5,000 $700 16.28%
558010 Clothing &Safety Equipment $5,078 $3,020 $11000 $3,000 $2,000 200.00%
585030 Vehicles $741670 $0 $731008 $651000 $ 8,008 10.97 %
Subtotal Expenses $153,540 $66,834 $162,49 7 $159,453 $(3,044) (1.87)%
Total 4210 Fire Administration $538,955 $470,900 $5587017 $582,730 $24,713 4.43%
4200 - Fire Department 5
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
Element: 4220 Fire Prevention
Budget Description: The FY2022 Fire Prevention budget reflects an overall increase of$6,056
or 2.58%, which is comprised of an increase in compensation of$6,856, or 3.05% due to
contractually obligated step increases and cost of living adjustments, and a decrease in
expenses of $(800), or (8.00)% for a lease agreement that has expired, and has been captured
in the Fire Administration budget. Two adjustments in memberships and workshops reflect
actual expenses.
This division ensures that the Town is complying with state and federal laws and regulations
pertaining to fire and hazardous materials code enforcement. Specifically cited are
Massachusetts General Laws Chapter 148 and 527 CMR. An Assistant Chief and Fire
Prevention Inspector principally function in this area. New building construction and renovations
are checked for fire code compliance and new fire protection systems are acceptance tested.
Other services provided are Permits required by the state to be issued for the sale of homes,
flammable liquids and gases in underground and above ground tanks, oil-burning equipment,
and storage and blasting. Per state regulations, the unit also performs routine inspections and
conducts fire drills in schools, clinics, theaters, day care centers, multi-family structures, and
commercial and industrial buildings. In many cases, the on-duty emergency forces assist the
Fire Prevention staff with these routine duties.
4200 - Fire Department 6
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1871496 $216,450 $191,569 $197,637 $67068 3.17%
513000 Overtime $0 $239 $0 $0 $0 %
514050 ECl/Quinn $0 $0 $41350 $4,350 $0 %
514060 Holiday Pay $47602 $4,775 $11,274 $11,619 $345 3.06%
514070 HazMat $0 $0 $1,976 $2,419 $443 22.42%
514080 EMT Stipends $0 $0 $151295 $15,295 $0 %
514140 Clothing Allowance $85 $85 $85 $85 $0 %
514100 Stipends $0 $0 $0 $0 $0 %
Subtotal Compensation $192,183 $221,549 $2241 549 $231,405 $6,856 3.05%
538080 Printing & Forms $0 $445 $500 $500 $0 %
527030 Lease Agreements $57179 $0 $800 $0 $(800) (100.00)%
530040 Sem./Workshops/Conf. $90 $11732 $11500 $1,700 $200 13.33%
558000 Supplies $21 053 $2,808 $4,000 $4,000 $0 %
573000 Membership/Dues $21100 $1,920 $11200 $2,000 $800 66.67%
558010 Clothing&Safety Equipment $871 $332 $11000 $1,000 $0 %
585020 1 Small Equipment $0 $0 $11000 $0 $(1,000) (100.00)%
Subtotal Expenses $10,293 $7,237 $10,000 $9,200 $(800) (8.00)%
Total 4220 Fire Prevention $202,476 $228,786 $2349549 $240,605 $6,056 2.58%
4200 - Fire Department 7
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
Element: 4230 Fire Suppression
Budget Description: The FY2022 Fire Suppression budget reflects an overall increase of
$229,536 or 3.53%. Compensation increases by $212,036 or 3.43%, due to contractually
obligated step increases and cost of living adjustments. Expenses increase by $17,500 or
5.50%; $10,000 is due to continued increases in fire apparatus, ambulance and fleet vehicle
maintenance costs, and $7,500 is to facilitate the replacement of the department's portable two-
way radios. The current inventory of 60 radios are coming to the end of their life cycle and will
not be supported with any software upgrades and parts will be harder to come by going forward.
Beginning in FY2022, approximately 10 radios will be replaced each year, with the ultimate goal
to replace the entire inventory over 6 years, and then maintain a less aggressive replacement
cycle on an ongoing basis. If all 60 radios were replaced at once, the total cost would be
$164,000. In addition, the department will continue to replace 15 sets of turnout gear each year,
to ensure that staff are properly outfitted for primary and backup sets, which typically last 5
years.
The Fire Department provides 24-hour fire and life safety protective services in suppression,
emergency medicine, technical rescue, hazardous materials incident mitigation, fire prevention
and educational services, and emergency management in natural and man-made disasters.
The Department operates out of two fire stations to accomplish this goal and deliver safety
services as quickly as possible in this configuration. The variety of skills that today's firefighters
must possess to handle the traditional hazards of the job also now includes those homeland
security functions added after September 11, 2001. Training is a constant and is difficult to
accomplish on-duty due to the high volume of emergency calls and mandatory state-required fire
prevention inspections. Attendance at outside fire and EMS academies and training schools is
necessary for our personnel to stay current with today's technologies and strategies to mitigate
the hazards we face each day.
4200 - Fire Department 8
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $4,162,953 $477467431 $4,129,891 $4,239,620 $1097729 2.66%
513000 Overtime $17 345,307 $17 020,152 $9103 000 $971,264 $617 264 6.73%
514050 ECl/Quinn $0 $0 $713550 $755000 $3,450 4.82%
514060 Holiday Pay $217,178 $248,027 $260,541 $268,116 $7,575 2.91%
514070 HazMat $0 $0 $103,247 $127,189 $23,942 23.19%
514080 EMT Stipends $0 $0 $574,762 $574,762 $0 %
514090 Longevity $0 $0 $47,150 $53,250 $67100 12.94%
514140 Clothing Allowance $3,995 $57100 $53100 $5,100 $0 %
1514100 Stipends $0 $0 $783242 $781218 $(24) E/0:1
Subtotal Compensation $5,729,433 $6,019,710 $6,180,483 $6,392,519 $212,036 3.43%
520000 Contract Services $0 $11 794 $105 000 $10,000 $0 %
530040 Sem./Workshops/Conf. $0 $627 $0 $0 $0 %
524030 Equip. Service & Repair $110,902 $1115743 $1109000 $120,000 $10,000 9.09%
572000 Mileage $2,787 $9,370 $33 000 $35 000 $0 %
530060 Prof Dev&Training $1,695 $49915 $159000 $153000 $0 %
534060 Comm. & Network Supp. $11,863 $329406 $329500 $403000 $7,500 23.08%
558000 Supplies $55,499 $37,397 $375000 $379000 $0 %
558010 Clothing &Safety Equipment $81,910 $156,319 $825685 $82,685 $0 %
545010 Chemicals&Cleaning Supplies $5,742 $65566 $8,000 $85000 $0 %
585020 Small Equipment $3,430 $15429 $209000 $205000 $0 %
Subtotal Expenses $2 73,828 $362,566 $318,185 $335,685 $17,500 5.50%
Total 4230 Fire Suppression $69003,261 $6,3825276 $6,498,668 $6,7285204 $22%536 3.53%
4200 - Fire Department 9
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
Element: 4240 Emergency Medical Services
Budget Description: The Fire Department provides 24-hour advanced life support emergency
medical transport services (EMS) with two ambulances and a third mechanical back-up unit,
staffed with 36 Paramedics assigned to our four working groups, insure that the community
receives quality medical services. Approximately 500 times annually we have both of our
ambulances simultaneously transporting patients to hospitals, and last year required the
assistance of mutual aid ambulances 100 times. Providing EMS now compromises 65% of the
department's emergency services. The department is committed to providing quality service to
our customers; on an annual basis we exceed the minimum required training set by the State.
The FY2022 EMS expense budget is increasing by $10,771 or 5.36% from the FY2021 budget,
due to $5,840 in professional development to continue to pay for the online training program
purchased by the department to assist in the recertification of the department's paramedics, as
well as OSHA, town-required and fire-based training. This training program was a necessity after
the restrictions placed on group training by the Covid-19 Pandemic. The $4,701 increase in
mobile devices reflects actual costs for tablets and WiFi hot spots.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $0 $0 $0 $0 $0 %
514000 Other Compensation $0 $0 $0 $0 $0
513000 1 Overtime $0 $0 $0 $0 $0
Subtotal Compensation $0 $0 $0 $0 $0
520000 Contract Services $921848 $89,258 $901000 $90,000 $0
530060 Prof Dev&Training $231 526 $17769 $211 000 $26,840 $5,840 27.81%
534030 Mobile Devices $61988 $7763 $21500 $71201 $47701 188.04%
558000 Supplies $591443 $451436 $681000 $681000 $0 %
573000 Membership/Dues $4,230 $31980 $41000 $41230 $230 5.75%
585020 Small Equipment $31506 $0 $15,5001 $15,500 $0 %
Subtotal Expenses $190,541 $164,206 $201,000 $211,771 $10,771 5.36
:Total 4240 Emergency Medical $190,541 $164,206 $201,000 $2119771 $10,771 5.36%
Services
4200 - Fire Department 10
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 4000 Public Safety Subprogram: 4200 Fire Department
Element: 4250 Emergency Management
Budget Description: The Fire Chief, appointed as the Town's Emergency Manager,
administers the Emergency Management budget. All man made and natural disasters that occur
in the community can trigger activation of the Town's Emergency Plan and put into motion a
coordinated effort by public and private entities to mitigate the result and after effects of such a
calamity. State aid through the Massachusetts Emergency Management Agency and the federal
government through FEMA can bring other resources to bear. During a declared emergency
funds may become available to reimburse some of Lexington's expenses. The primary expense
is for contractual services which funds Verizon communication lines for emergency
management.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object I Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $4,063 $4,161 $41500 $41500 %
538080 Printing & Forms i $0 $0 $11500 $11500 i %
Subtotal Expenses $4,063 $4,161 $6,000 $6,000 $0
Total 4250 Emergency Management $4,063 $45161 $6,000 $6,000 $0
4200 - Fire Department 11
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Town o LeDIV
lng ton - FY2022-26 Capital Improvement Pao ect
J
Project Name: Replace 2004 Pumper Date: 09/23/2020
Project ID: Fire-22-1 Department: Fire Department Revised:
Submitted by: Derek S. Sencabaugh Phone: 781-698-4705 Email: dsencabaughglexingtonma.gov
Description of Project:
To replace the department's 2004 reserve pumper truck.
Justification/Benefit:
The NFPA recommends a 20-year lifespan for fire pumpers,ten years running as a front-line truck, and ten years as
a reserve. This recommendation does not take into account the harsh New England winters,nor the call volume of a
given piece of equipment. The 2004 pumper saw extensive front-line use when we had mechanical issues with a
previous pump,which caused additional wear and tear to this piece.
Impact if Not Completed:
The reliability of the pumper will diminish further and maintenance/repair costs will continue to escalate.
Timeframe: Purchase through the MAPC bid process approximately 8 months from contract.
Replacement Frequency: 20 years
Basis for Cost Projections: Estimated costs on manufacturer recommendations.
Stakeholders: Firefighters and Lexington residents.
Operating Budget Impact: will reduce our annual repair costs.
Funding Source: Bonding
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment $ 62500
Contingency
Totals $ $ 625,000 $ $ $
CPA Amount $ $ $ $ $
Fire-Page 96 Printed November 24, 2020
Town o LeDIV
lng ton - FY2022-26 Capital Improvement Pao ect
J
Project Name: Ambulance Replacement Date: 09/23/2020
Project ID: Fire-22-2 Department: Fire Department Revised:
Submitted by: Derek S. Sencabaugh Phone: 781-698-4701 Email: dsencabaugh@lexingtonma.gov
Description of Project:
Replace our mechanical back-up ambulance. Our ambulance replacement program tries to rotate our ambulance
every 3 years. The new vehicle runs as the primary ambulance, then moves to the secondary position, and finally to
mechanical back-up status. At the end of this 9-year rotation,the vehicle has over 150,000 tough miles on it, and
completes more than 9,000 medical transports. This is the usual replacement program for the ambulance.
Justification/Benefit:
The ambulance mechanical systems are suffering more frequent breakdowns due to the hard usage they receive. As
an emergency medical transport vehicle,we cannot allow it to breakdown while transporting a patient to a medical
facility. This is a routine replacement of the vehicle after 9 years of service. History has shown us that with the
amount of use these vehicles get,keeping them for a longer period of time greatly increases maintenance and repair
costs.
Impact if Not Completed:
Patient care will be compromised by the vehicle breaking down on the highway en route to a medical facility.
Timeframe:
Specification developed from May through July,Using MAPC bid. Order vehicle at beginning of fiscal year.
Replacement Frequency:
Every 9 years,moving from primary to secondary vehicle, ending as mechanical back-up.
Basis for Cost Projections: Vendor projections, MAPC Bid Purchase. The updated budget pricing from the
vendor is a reflection of the tariffs that are currently in place.
Stakeholders: Firefighters and Lexington residents
Operating Budget Impact: will reduce our annual repair budget.
Funding Source: Cash Capital,Bonding, Other
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2017/12X Ambulance Replacement $ 28000 $ 2701345 $ $ $ 9,655
2020/12A Ambulance Replacement $ 32500 $ $ 3251000 $ $
Totals $ 605,000 $ 270,345 $ 3259000 $ $ 99655
*Data current as of November 20,2020.
Fire-Page 97 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment $ 3351000
Contingency
Totals $ $ $ 335,000 $ $
CPA Amount $ $ $ $ $
Fire-Page 98 Printed November 24, 2020
Town o LeDIV
lng ton - FY2022-26 Capital Improvement Pao ect
J
Project Name: Self Contained Breathing Apparatus Replacement Date: 09/23/2020
Project ID: Fire-22-3 Department: Fire Department Revised:
Submitted by: Derek S. Sencabaugh Phone: 781-698-4705 Email: dsencabaughglexingtonma.gov
Description of Project:
Replace the self contained breathing apparatus (SCBA). This equipment is used by all firefighters when working in
areas that have atmosphere that is immediately dangerous to life and health(IDLH). This would include almost all
fires,hazardous material spills, and confined space. As well as long term health effects caused by the inhalation of
carcinogens. Our inventory of SCBA's consist of(40) SCBA harnesses and regulators, (92)4500 psi air bottles and
(65) face masks. This equipment is mandatory life safety equipment through OSHA,NFPA and NIOSH for all
firefighters. This equipment was originally purchased through FEMA's Assistance to Firefighters Grant in 2011 and
is coming to it's end of life cycle.
Justification/Benefit:
The need to replace the current SCBA inventory is due to many factors. The current age, condition, increased
frequency of costly repairs, and end of recommended safe life cycle. This current inventory was considered the first
air pack with electronic monitoring and controls. We have had numerous failures in the packs in spite of an
aggressive maintenance program. The frequent electronic failures can cost as much as a third of the replacement
cost of a new unit. The bottles have a life span and are aloud to be hydrostatically tested 3 times which we have
completed this spring. We had to retire 6 bottles this testing do to damage and age. The bottles will need to be
replaced as required. Face masks are an essential component to complete the respiratory and eye protection,
repeated exposure to high heat, chemicals and general wear dictates replacement.
Impact if Not Completed:
Firefighter's would not be able to operate inside IDLH environments going forward. Additional repair costs will
adversely affect our operating budget. The frequency of repairs has increased the older the packs get. Additionally,
the risk of failure in an IDLH environment would be detrimental to the health and well being of the firefighters.
Timeframe:
FY2022 May-July
Replacement Frequency:
12-15 years
Basis for Cost Projections:
Vendor projections, MAPC Bid based on FY21
Stakeholders:
Firefighters and the Lexington residents.
Operating Budget Impact:
Reduce our annual repair budget
Funding Source: Cash Capital,Bonding, State Aid,FEMA Assistance to Firefighter Grant eligible
Prior Authorizations: None.
Fire-Page 99 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment $ 4161545
Contingency
Totals $ 4169545 $ $ $ $
CPA Amount $ $ $ $ $
Fire-Page 100 Printed November 24, 2020
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Human Services Department Presentation
PRESENTER: ITEM
Melissa Interess Director of Human NUMBER:
S ervices; Tony S erio, Youth and
F amilY S ocial Worker I.3
SUMMARY:
No vote is requested for this agenda item.
Review preliminary F Y2022 budget for the Human Services Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/2/2020 10:00am
ATTACHMENTS:
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Human Services Department
Requested Budget
Fiscal 2022
Submitted
Melissa Interess Human Services Director
Select Board Presentation
December 2 2020
.�tAOR&I
<.
Town of Lexington
FY2022 Budget Development
P IL 1q11
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Mission: The Human Services Department connects Lexington residents of all ages to
information, support, and educational services, and is responsible for managing the Lexpress
bus system and other transportation initiatives. The department seeks to identify the unmet
needs of our community by providing outreach and prevention services that promote physical
and mental well being for families, seniors, veterans, and youth.
Budget Overview: The Human Services Department is requesting a level-service budget. The
requested FY2022 All Funds budget is $1,774,546 which reflects a decrease of$(27,954), or
(1.55)%, from FY2021. Compensation increases by $11,418, or 1.40%, and expenses decrease
by $(39,372) or (3.99)%. The All Funds budget includes funding from a Massachusetts
Executive Office of Elder Affairs (EOEA) grant, the MBTA Suburban Transportation grant, and
the Senior Services Revolving Fund (formerly known as the Council on Aging Programs
Revolving Fund).
The General Fund budget request (All Funds less the revolving fund and grant-supported
spending) is $1,512,321 and reflects a $25,499 or 1.72% increase, with a $8,339, or 1.26%
increase in compensation and a $17,160, or 2.08%, increase in expenses.
Administration and Outreach:
The Human Services Department is responsible for the program development and
implementation of Lexington's Senior Services (Council on Aging), Transportation Services,
Veterans Services, and Youth and Family Services. The Human Services Director and
Administrative support staff provide programmatic oversight and support to department divisions
and community volunteer initiatives.
SeniorNouth and Family Services:
Assistant Directors and Coordinators plan and implement services and programs to youth,
families, and older adults. Services include assessment, information and referral, case
management, crisis stabilization, parent coaching, family support, senior and general community
outreach, and school consultation. Services are provided to Lexington residents who may be in
need of additional supportive services to help them meet basic needs and live safely in the
Lexington community. The department also collaborates with other Town departments and
community agencies to provide outreach, support, and educational programming addressing
mental health and well being.
6000 - Human Services 1
Veterans Services:
The Towns of Bedford and Lexington formed a Massachusetts Department of Veterans' Services
District approved in December 2012. The Town of Carlisle joined the District in 2019. In addition
to the District Director, a part-time Veterans' Services Officer was hired in April 2013 when
Bedford was made part of the District. The staff administer Chapter 115 benefits as mandated by
Massachusetts General Law. In addition, District staff link veterans and their families to the
Federal, State, and local resources to which they are entitled.
Transportation Services:
The Transportation Services Division works to meet the transportation needs of the Lexington
community. This budget includes the operational expenses for Lexpress, the Town's community
bus service. The Transportation Manager oversees Lexpress operations and customer service
with support from the Municipal Assistant, and is responsible for the outreach and promotion of
local and regional transportation options available to Lexington residents.
Department Initiatives:
1. Identify and implement programming specific to diversity, equity, and inclusion, as well as
participate in Town-sponsored racial justice initiatives.
2. Continue implementation of the CHNA 15 grant funded work of the Mental Health Task
Force that includes collaboration with Town, School, and community stakeholders to
assess community mental health needs and provide aligned approached in regards to
prevention, intervention, and critical incident response services to the Lexington
Community.
3. Continue implementation of action plan based on findings and recommendations from
Age Friendly needs assessment targeting domains that do not overlap with
Comprehensive Plan work. Collaborate on Comprehensive Plan work with continued
participation in an advisory and advocacy capacity.
4. Develop 3-year transit action plan in collaboration with the MBTA, adjacent towns, the
Select Board, and other Town departments as indicated through multi-survey and transit
usage data, resident feedback, and recommendations from the 128 Business Council.
5. Continue to support and promote the William James INTERFACE Referral Service to the
residents of Lexington, which has had strong utilization in the first 2+ years with over 240
referrals to the service.
Program Improvement Requests
None.
6000 - Human Services 2
Budget Summary - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $1,008,329 $1,029,519 $17 3301160 $17 370,025 $39,865 3.00%
Veterans Benefits Reimbursement $56,702 $617498 $311662 $177297 $(147365) (45.37)%
TDM Allocation $95,000 $95,000 $951000 $957000 $0 %
Fees
Lexpress Fares $687529 $56,642 $30,000 $307000 $0 %
7FY2,019 FY2020 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $5449718 $631,963 $660,748 $669,087 $8,339 1.26%
Expenses $683,842 $6109696 $826,074 $843,234 $173160 2.08%
Total 6000 General • 'i 228560 $ I . • $11486822 $1,512,321 $ I •
Program Summary(General 7FY2,019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Total 6110 Administration $1971815 $194,900 $2191785 $2261584 $6,799 3.09%
Total 6140 Veterans' Services $1061824 $85,548 $1035792 $901048 $(131744) (13.24)%
Total 6150 Youth & Family Services $1007251 $159,566 $199,773 $206,118 $6,345 3.18%
Total 6170 Senior Services & $1857308 $1567243 $1867130 $192,959 $6,829 3.67%
Community Programs
Total 6210 Transportation Services $638,363 $646,403 $777,342 $796,612 $19,270 2.48%
Total 6000 General • $ . • $ 242660 $11486822 $1,512)321 $ I • •
Object Code Summary(General 7FY2,019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Salaries &Wages $5447718 $631,965 $660,748 $669,087 $8,339 1.26%
Overtime $0 $0 $0 $0 $0
Personal Services $544,718 $631,965 $660,748 $669,087 $8,339 1.26%
Contractual Services $6551704 $583,248 $7871494 $8041804 $177310 2.20%
Utilities $21590 $3,168 $31840 $31240 $(600) (15.63)%
Supplies $201594 $21,389 $325240 $311690 $(550) (1.71)%
Small Capital $47954 $2,891 $21500 $3,500 $1,000 40.00%
Expenses $683,842 $610,696 $826,074 $843y234F $17,1601 2.08%
Total .111 • $17228,560 $1,242,661I : . I . . 1.72%
6000 - Human Services 3
Budget Summary - Revolving Funds* and Grants
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
EO EA Grant $94,567 $947 762 $94,764 $94,764 $0 %
Veterans Services Regional $413231 $58,293 $893671 $92,461 $2,790 3.11%
Funding
Senior Services Revolving Fund* $71,666 $335638 $753000 $75,000 $0
MBTA Grant 1 $52,0001 $54,080 $56,243 $0 $(567243) (100.00)°/
'Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriations Summary(Non- 7FY2,019 I FY2020 I FY2021 FY2022 Dollar Percent
General Fund) Actual Actual Appropriation Request Increase Increase
EOEA Grant $94,762 $89,721 $94,764 $941764 $0 %
Personal Services $567735 $62,628 $673057 $67,346 $289 0.43%
Expenses $38,027 $277093 $27,707 $273418 $(289) (1.04)%
Veterans' Services Regional
Funding $42,079 $57,936 $899671 $92,461 $2,790 3.11%
Personal Services $40,935 $555670 $875326 $90,116 $21790 3.19%
Expenses $15145 $21266 $25345 $25345 $0 %
Senior Services Revolving Fund
Expenses $52,895 $389157 $755000 $75,000 $0 %
MBTA Grant-Transportation Services
Expenses 1 $53,410 $54,080 $56,243 $0 $(567243) (100.00)%
Total6000 • • $243,146 $239,894 $3159678 • •
Appropriations Summary(All 7FY2,019 I FY2020 I FY2021 FY2022 Dollar Percent
Funds) Actual Actual Appropriation Request Increase Increase
Compensation $6427388 $7503261 $8153131 $826,549 $11,418 1.40%
Expenses $829,318 $7327293 $987,369 $9473997 $(397372) (3.99)%
Total 6000 Human Svcs (All $1 1 . $1 4821554 $1,8029500
Funds)
6000 - Human Services 4
Town of Lexington
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! , FY2022 Budget Development
N6
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Director of Human Services 1 1 1 1
Assistant Director of Senior Services 1 1 1 1
Assistant Director of Youth and Family 1 1 1
Services 1
Outreach Coordinator 1 1 1 1
Senior Services Coordinator 1 1 1 1
Senior Services Nurse 0.57 0.57 0.57 0.57
Office Manager 1 1 1 1
Municipal Clerk (Part-time)* 0.5 0.69 0.69 0.69
Veterans' Services District Director 1 1 1 1
Veterans' Services Officer 0.51 0.51 0.51 0.51
Transportation Services Manager** 0.8 0.8 1 0.8
Municipal Transportation Assistant 0.8 0.8 0.8 0.8
Registered Dietician*** PT PT PT PT
Volunteer Coordinator/Program PT PT PT PT
Assistant***
Total FTE 10.18 10.37 10.57 10.37
Total FT/PT 7(FT)/7(PT) 7(FT)/7(PT) 8(FT)/6(PT) 7(FT)/7(PT)
Explanatory Notes:
*The weekly hours for the Municipal Clerk were increased from 17.5 to 24 in FY2020.
**The Transportation Services Manager position was funded to transition from 28 hours to full-time (35 hours) in
FY2021, but was not implemented due to the pandemic.
***The part-time, hourly, temporary positions of Registered Dietician and Volunteer Coordinator were added in
FY2017 and were 100% funded by grants from the Executive Office of Elder Affairs (EOEA)and the Dana Home
Foundation through FY2019. They are funded completely by EOEA in FY2020 and the Volunteer Coordinator
position was updated to a Program Assistant position in FY20 to reflect the current needs of the department.
Available hours vary due to amount of funding.
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FY2022 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6110 Administration and Outreach
Budget Description: Human Services Department administrative staff members provide
customer service support and management of the Human Services Department, Lexington
Community Center, Human Services programs and outreach services, and the development of
educational and wellness programming for Lexington citizens of all ages. It is the responsibility
of the administrative staff to support programs, collect data, and actively collaborate with the
Council on Aging Board, the Friends of the Council on Aging Board and the Human Services
Committee.
Department staff train and supervise over 100 volunteers who provide hundreds of hours per
year of support services vital to the Community Center and Human Services operations. Staff
assist eligible residents to apply for the Senior Services Tax Work-Off Program - training them to
be placed in various jobs within a number of Town departments. Volunteers perform
administrative tasks, provide customer service and assist with the coordination of senior trips,
dining programs and the Windowpane and Fix-It Shops.
Budget Detail:
The FY2022 requested budget reflects a $6,799, or 3.09% increase from the FY2021 budget,
and includes a $7,399 or 4.12% increase in wages due to contractually obligated compensation
increases, and a $(600) or (1.49)% decrease in expenses.
6000 - Human Services 6
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $167,860 $177,581 $179,585 $186,984 77,399 4.12%
511010 Part-Time Wages $0 $0 $0 $0 $0 %
512000 Seasonal Part-Time 1 $1,867 $5,267 $0 $0 $0
Subtotal Compensation $169,727 $182,848 $179,585 $186,984 $7,399 4.12%
520000 Contract Services $1,560 $0 $21500 $4,000 $1,500 60.00%
538080 Printing & Forms $440 $108 $11 000 $17 000 $0 %
530000 Professional Services $0 $0 $21000 $1500 $(500) (25.00)%
572000 Mileage $301 $121 $500 $500 $0 %
542020 Postage & Mailing $14,012 $57 $151000 $141000 $(17000) (6.67)%
530060 Prof Dev&Training $890 $1,929 $15 500 $2,000 $500 33.33%
530040 Sem./Workshops/Conf. $276 $0 $2,000 $1,500 $(500) (25.00)%
534030 Mobile Devices $250 $410 $11200 $600 $(600) (50.00)%
558000 Supplies $11815 $347 $0 $0 $0 %
542000 Office Supplies $1,834 $4,171 $101000 $8500 $(17500) (15.00)%
573000 Membership/Dues $11756 $2,018 $21000 $2500 $500 25.00%
542040 Office Equipment $4,954 j $2,891 $21500 $3,500 $1)0001 40.00%
Subtotal Expenses $28,088 $12,052 $40,200 $39,600 $(600) (1.49)%
E: Total 6110 Human Services $197,815 $194,900 $21%785 $226,584 $6,799 3.09%
Administration
6000 - Human Services 7
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FY2022 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6140 Veterans' Services
Budget Description: The Veterans Services District supports the needs of local veterans and
their dependents by administering veterans' benefits as required by Massachusetts General Law
Chapter 115. The district staff serves as a single point of service for information and referrals to
numerous town, state and federal VA benefits and services available to veterans and their
dependents, as well as linking them to support services that are available to all Lexington
residents. This budget also supports funding for Town Veterans' events in collaboration with the
Town Celebrations Committee.
The District provides services to the Town of Lexington, Town of Bedford, and the Town of
Carlisle, and is comprised of a full-time District Director and a part-time Veterans' Services
Officer (VSO). The District Director maintains the central office at the Lexington Community
Center, while the VSO is primarily based in Bedford. Both staff are available by cell phone,
regular office hours, and scheduled visits in the community.
Budget Detail:
The FY2022 requested All Funds budget reflects a decrease of$(10,954) or (5.66)%, including a
$(15,000) or (21.43)% decrease in contractual services for Lexington Veteran's Benefits due to a
documented decrease in active caseload.
The Town of Lexington is reimbursed at a rate of 75% by the State of Massachusetts for
approved Veterans benefits and expenses (excluding the salaries of the District Director and
VSO) under Chapter 115. The Town of Bedford is responsible for 100% of the part-time VSO's
salary and 50% of the Director's salary, while the Town of Carlisle is responsible for 10% of the
Director's salary, per the Inter-Municipal Agreement. Cases that originate from the VA Hospital
are fully reimbursed back to the Town of Bedford.
6000 - Human Services 8
Budget Data (by Object Code) - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $64,877 $60,401 $31,087 $32,343 71,256 4.047
514000 Other Compensation $0 $0 $0 $0 $0
Subtotal Compensation $64,877 $60,401 $31,087 $32,343 $11 256 4.04
538100 Veterans' Benefits $391265 $23,036 $70,000 $55,000 $(157000) (21.43)%
538080 Printing & Forms $0 $0 $500 $500 $0 %
530000 Professional Services $0 $500 $450 $450 $0 %
572000 Mileage $0 $138 $200 $200 $0 %
530040 Sem./Workshops/Conf. $0 $50 $225 $225 $0 %
534030 Mobile Devices $540 $468 $240 $240 $0 %
558000 Supplies $2,142 $855 $15 000 $1,000 $0 %
573000 Membership/Dues $0 $100 $90 $90 $0 %
Subtotal Expenses $41,947 $25,147 $72,705 $57,705 $(15,000) (20.63)
Total Veterans Svcs. General Fund $106,824 $85,548 $103,792 $907048 $(131744) (13.24)%
Budget Data (by Object Code) - Regional Funding
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Part-time Wages $39,032 $52,538 $811324 $83,922 $2,598 3.19%
519000 Benefits $1,903 $3,132 $6,002 $6)194 $192 3.20%
Subtotal Compensation $40,935 $55,670 $87,326 $90,116 $2,790 3.19
520000 Contract Services $0 $835 $550 $550 $0 %
572000 Mileage $192 $265 $450 $450 $0 %
530040 Sem./Workshops/Conf. $0 $0 $275 $275 $0 %
534030 Mobile Devices $660 $756 $960 $960 $0 %
558000 Supplies $293 $411 $0 $0 $0
573000 Membership/Dues $0 $0 $110 $110 $0
Subtotal Expenses $1,145 $2,267 $2,345 $2,345 $0
F
Veterans Svcs. Regional Funding $42,080 $57,937 $899671 $92,461 $2,790 3.11%l 6140 Veterans Svcs. (All Funds) $148,904 $143,484 $193,463 $1829509 $(10,954) (5.66)%
6000 - Human Services 9
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FY2022 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6150 Youth & Family Services
Budget Description: The Youth & Family Services division plans and implements social work
services, which includes outreach and community programming. Youth & Family Services staff
provide information and referral resources, assessment, connection to subsidy programs, crisis
intervention, limited case management, financial assistance, and support services to the
Lexington community.
The Assistant Director of Youth & Family Services provides mental health support and referrals,
crisis intervention, counseling, and community education to the Lexington community, focused
on residents under the age of 60. The Assistant Director participates in the Mental Health Task
Force Steering Committee and co-leads the Intervention Advisory Group for the Task Force. The
Assistant Director also collaborates on the Community Crisis Intervention Team with Public
Safety, Health, and School staff.
In 2019, the Outreach Coordinator position was created and staffed in response to the priorities
set forth by the School Committee and Select Board in regards to serving the mental health
needs of residents. The Coordinator is responsible for providing case management and short-
term mental health services to residents in the community as well as outreaching to local groups,
providers, and businesses to build relationships and promote the programs and services offered
by the Human Services department.
The division also provides supervision to social work interns, who coordinate outreach and
subsidy programs, provide limited case management to residents, and participate in additional
department-sponsored activities and events, while gaining valuable experience in the field of
human services and social work.
6000 - Human Services 10
Budget Detail:
The FY2022 requested budget reflects an increase of $6,345, or 3.18%, from FY2021. This
increase includes contractually obligated compensation increases, as well as an increase in the
annual fee for INTERFACE, the mental health referral service available to all Lexington
residents. The INTERFACE Service is a shared expense between municipal and school
departments.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $8,281 $757848 $1637273 $1707418 77,145 4.38%
511010 Part-Time Wages $74,029 $777799 $0 $0 $0 %
514100 1 Stipends 1 $0 $0 $0 $0 $0 %
Subtotal Compensation $82,310 $153,647 $163,273 $170,418 $7,145 4.38%
520000 1 Contract Services $131 342 $17 713 $251 000 $257 000 $0
538080 Printing & Forms $158 $433 $21000 $17500 $(500) (25.00)%
530000 Professional Services $1,250 $450 $11250 $1,250 $0 %
572000 Mileage $55 $59 $200 $200 $0 %
530040 Sem./Workshops/Conf. $220 $387 $21000 $11250 $(750) (37.50)%
534030 Mobile Devices $600 $17120 $17200 $17200 $0 %
558000 Supplies $11678 $17756 $3,500 $37500 $0 %
573000 Membership/Dues $75 $0 $150 $300 $150 100.00%
1.558010 Clothing &Safety Equipment $562 $0 $11200 $1500 $300 25.00%
Subtotal Expenses $17,940 $5,918 $36,500 $35,700 $(800) (2.19)%
Total 6150 Youth and Family Services $100,250 $159,565 $1997773 $2067118 $67345 3.18%
6000 - Human Services 11
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FY2022 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6170 Senior Services & Community Programs
Budget Description: The Assistant Director of Senior Services is responsible for the general
operations of the department, which include supervising department staff (Coordinator, Nurse,
Dietitian, and support staff). The Assistant Director also oversees, plans and implements
services provided to adults 60 and over in the Lexington community, including outreach,
assessment, information and referral, limited case management, financial assistance and
consultation to families.
The Senior Services Coordinator plans and implements the programs offered for seniors at the
Community Center and virtually. The Coordinator also facilitates support groups and collaborates
with community partners on programs and services. The Senior Services Nurse is responsible
for the Senior Health Outreach Program, which includes nursing visits to Lexington's most frail
and vulnerable homebound seniors.
The Senior Services division collaborates with other Town departments to provide services, such
as blood pressure and flu clinics, identifying at-risk seniors in the community who may benefit
from interventions that mitigate their risk, and support of the Lexington Mental Health Task
Force. Department staff work jointly with the Council on Aging and Friends of the Council on
Aging boards, reporting on trends, programming, and service needs.
Budget Detail:
The overall FY2022 All Funds budget is increasing by $6,829, or 1.92% from FY2021. General
Fund compensation increases by $6,829 or 4.17% due to contractually obligated compensation
increases. General Fund expenses are level-funded.
The Senior Services Revolving Fund (formerly known as the Council on Aging Programs
Revolving Fund) is level-funded.
Personnel services are partially funded by the Executive Office of Elder Affairs (EOEA) formula
grant. The Contractual Services line includes the yearly obligation to Minuteman Senior Services
to subsidize their services provided to the Lexington community, as well as evidence-based
programming provided throughout the year.
6000 - Human Services 12
Budget Data (by Object Code) - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $96,554 $1167413 $118,751 $126541 77,790 6.56%
514090 Longevity $0 $2 $0 $1,141 $1,141 %
511010 Part-Time Wages 1 $36,177 $26,396 $4418791 $42,777 $(27102) (4.68)%
Subtotal Compensation $132,731 $142,811 $163,630 $170,459 $6,829 4.17%
520000 Contract Services $461194 $9,801 $121 000 $12,000 %
538080 Printing & Forms $11130 $516 $11500 $17500 %
530000 Professional Services $125 $0 $11000 $1,000 %
572000 Mileage $303 $141 $700 $700 %
530040 Sem./Workshops/Conf. $1,388 $50 $21200 $21200 %
534030 Mobile Devices $600 $560 $600 $600 %
558000 Supplies $21 838 $1,576 $3,000 $3,000 %
1.573000 Membership/Dues $0 $790 $11500 $1,500 %
Subtotal Expenses $52,578 $13,434 $22,500 $22,500 $0
Total 6170 General Fund $185,309 $156,245 $186,130 $1927959 $63829 3.67%
Budget Data (by Object Code) - Grants and Revolving Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
O bjec t Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $221170 $18,868 $19,332 $20,600 $11268 6.56%
511010 Part-Time Wages $34,565 $43,760 $471 725 $461 746 $ 979 2.05 %
Subtotal EOEA Grant Compensation $56,735 $62,628 $67,057 $67,346 $289 0.43
520000 Contract Services $36,532 $115088 $12,627 $12,327 $(300) (2.38)%
538080 Printing & Forms $0 $13,325 $7,891 $7,891 $0 %
542000 Office Supplies $11494 $2,680 $71189 $71200 $11 0.15%
Subtotal EOEA Grant Expenses $38,026 $27,093 $27,707 $27,418 $(289) (1.04)
Total EOEA Grant $94,761 $89,721 $949764 $949764 $0
Senior Services Revolving Fund
520000 Contract Services $46,587 $33,946 $75,000 $75,000 $0
542000 Office Supplies $6,308 $4,211 $0 $0 $0
Subtotal Senior Services Revolving Fund $52,895 $38,157 $75,000 $75,000 $0 %
Total 6170 (All Funds) $332,964 $284,122 $355,894 $3629723 $6,829 1.92%
6000 - Human Services 13
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FY2022 Budget Development
Departmental Budget Requests
Program: 6000 Human Services Subprogram: 6100-6200 Human Services
Element: 6210 Transportation Services
Budget Description: The Transportation Services division works towards meeting the diverse
transportation needs of the Lexington community. This includes the operation of the Lexpress
bus system, which typically provides on average over 64,000 rides/year, and the Lex-Connect
taxi voucher service, which is a partially gift-funded service and typically provides over 1,800
rides/year. Additionally, the Division is the liaison to the MBTA, educates the public on a variety
of transportation options, counsels seniors and people with disabilities on their options, provides
Charlie Cards, offers Senior Charlie Card sign-up events, manages the MBTA Youth Pass
program, and works with neighboring towns on more coordinated transportation options.
Transportation Services also supports active and alternative transportation options/events.
Lexpress, the three mini-bus system that travels between Lexington, Arlington Heights, and
Burlington, has been open to the public since its inception in 1979. This bus traditionally serves
seniors midday, and youth and adults at peak time, though the service is open to all at all times.
Lexpress ridership has seen declines in revenue and ridership due to a combination of factors
including changes in school bus investments which pulled student riders away from the service,
as well as increased fares for adults. Lexpress is known as a "coverage" system, and is not a
"ridership" system like the MBTA. Lexpress is meant to serve areas and people who are not
served by traditional ridership systems.
In FY2020, Lexpress, like other transit systems across the globe, lost ridership due to
COVI D-19. Ridership began declining in February 2020, and service was temporarily halted from
April through July 2020.
Recent Lexpress Ridership Levels
FY2015 FY2016 FY2017 FY2018 FY2019 FY2020
Adults 16,585 127869 101275 81330 81146 61294
Students 371248 327337 231485 241152 267051 151770
Seniors 251953 287415 291460 291801 29520 201609
<6 11264 902 479 994 838 347
Total Ridership 81,050 747523 631699 635277 64,555 431020
In FY2018, a State Efficiency & Regionalization Grant was used to study transportation services
in Lexington, Bedford, and Burlington. Recommendations from that study include moving
towards integrating school transportation budgets, contracts, and infrastructure with other public
transportation needs to evaluate the transportation system as a whole, and overhauling the town
permitting process to start building incentivized private-sector partners for local public
transportation financing and route building.
6000 - Human Services 14
Budget Detail:
The All Funds FY2022 Transportation Services request reflects a $(36,973), or (4.44)%
decrease from FY2021. Compensation decreases $(14,290) or (11.60)% due to reconsidering
the FY2021 program improvement to increase staff hours.
The All Funds budget has removed grant funding for Lexpress from the MBTA's Suburban
Transportation grant program due to the planned budget reductions at the MBTA. The FY2022
General Fund Contractual Services reflects an increase of$33,560 or 5.26% for rate increases
for the Lexpress vendor. In actuality, the total increase is $50,000 higher since the FY2021
budget included $50,000 for Transportation Pilot Programs, which did not proceed due to the
impact on ridership during the pandemic. Those funds have been diverted in FY2022 to partially
replace the MBTA grant for Lexpress service.
The $7,800 in dues reflects the annual cost for membership to the 128 Business Council TMA.
Membership allows residents to ride the REV Shuttle between Lexington Center and Alewife and
also includes technical assistance for transportation planning, and a transportation incentive
program for Town employees.
Budget Data (by Object Code) - General Fund
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $62,490 $65,405 $887270 $727014 $(167256) (18.42)%
511010 Part-Time Wa es $327583 $267853 $347903 $367869 $17966 5.63%
Subtotal Compensation $95,073 $92,258 $123,173 $108,883 $(14,290) (11.60)%
520000 Contract Services $532,976 $5411300 $6371469 $671,029 $33560 5.26%
538080 Printing & Forms $1,745 $11493 $41500 $4500 $0 %
572000 Mileage $0 $15 $300 $300 $0 %
530060 Prof Dev&Training $75 $0 $500 $500 $0 %
571000 Travel $0 $796 $500 $500 $0 %
530040 Sem./Workshops/Conf. $0 $155 $500 $500 $0 %
534030 Mobile Devices $600 $610 $600 $600 $0 %
558000 Supplies $1,293 $21194 $21000 $2,000 $0 %
573000 Membership/Dues $61600 $71581 $71800 $7,800 $0
Subtotal Expenses $543,289 $554,144 $654,169 $687,729 $33,560 5.13%
Total 6210 General Fund $638,362 $646,402 $777,342 $796,612 $19,270 2.48%
Budget Data (by Object Code) - MBTA Grant
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 1 Lexpress Contract Service $53,4101 $54,080 $56,243 $0 $ 56,243 100.00 °/
Subtotal Expenses $531 410 $54,080 $56,243 $0 $(56,243) (100.00)
Total 6210 Trans.Services(All Funds) $691,773 $700,483 $833,585 $796,612 $(36,973) (4.44)%
6000 - Human Services 15
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
FY22 Proposed Budget - Department of Public Works & Water/Sewer Presentations
PRESENTER: ITEM
D. Pinsonneault M. Valenti; C. NUMBER:
Filadoro; J. Livsey; R. Beaudoin; E.
Gitschier• D. P avlik I.4
SUMMARY:
No vote is requested for this agenda item.
Review preliminary F Y2022 budgets for the Department of Public Works and the Water/S ewer Department.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/2/2020 10:30am
ATTACHMENTS:
Description Type
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Department of Public Works
Requested Budget
Fiscal 2022
Submitted
David Pinsonneault, Director of Public Works
Select Board Presentation
December 2 2020
.�tAOR&I
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Town of Lexington
FY2022 Budget Development
P IL 1q11
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund
Mission: The Department of Public Works is committed to serve our community as a
professional team dedicated to the quality of life in Lexington and support the Town's core values
of public safety, affordability, and open space. We make every effort to maximize the efficient,
effective use of our resources in the support, maintenance and upkeep of the infrastructure,
public lands and programs.
Budget Overview: The Department of Public Works FY2022 All Funds budget of$12,728,031
is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance,
Public Grounds, Environmental Services). The FY2022 request represents an overall increase
of$773,826 or 6.47%. The All Funds budget is inclusive of the Compost, Minuteman Household
Hazardous Product (MHHP), Burial Containers and Tree revolving funds. Less these revolving
funds, the General Fund budget request is $11,494,120 which is a $688,483 or a 6.37%
increase from the FY2021 budget.
Personal Services are increasing $387,079 or 8.31% in the All Funds budget, and $358,212 or
8.27% in the General Fund budget. The personal service budgets in both the General Fund and
Non-General Funds include contractually obligated increases from the newly settled contract.
Departmental Expenses are increasing $385,621 or 5.50% in the All Funds budget, and by
$330,271 or 5.10% in the General Fund budget. The professional services lines in all operations
budgets have increased due to the addition of Automatic Vehicle Locators (AVL's) in Town
equipment. In addition, $48,000 will be transferred from Public Facilities to cover the remaining
costs of MS4 inspections and maintenance for school retention basins.
The Public Works program contains all DPW divisions. The services provided by Public Works
include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment,
and property. The Department of Public Works is responsible for 284 lane miles of road, 154
miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch
basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison
Memorial Bikeway. Public Works supports Town functions through the maintenance and repair
of facilities such as playing fields, and the bikeway. This program also includes the Town's water
and sewer operations, which function as separate enterprise funds and are shown in separate
enterprise budgets.
Department Initiatives
1. Coordinate Administrative and Operations functions to maintain a functionally efficient
organization.
2. Continue working with Town committees to ensure sustained engagement of residents.
3. Ensure staff accessibility and participation for training and advancement opportunities.
3000 - Public Works 1
Committee Representation
Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town
committees. Those committees include the Permanent Building Committee, Tree Committee,
Center Committee, Water and Sewer Abatement Board, Capital Expenditures Committee,
Appropriations Committee,Transportation Safety Group, the Bicycle Advisory Committee, Noise
Advisory Group and the Recreation Committee. These, and other staff, also work collaboratively
on internal committees and teams.
Program Improvement Requests Division Comp. Expenses Benefits Total
Bike Amenity Maintenance Public Grounds $ $ 101000 $ $ 10,000
People GIS Snow Ops Software Highway $ $ 191500 $ $ 197500
Total3 oc o 6 Requet
_ 29,500 o — $ 291,500
3000 - Public Works 2
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources (General Fund) Actual Actual Estimate Projected Increase Increase
Tax Levy $8,7555754 $8,4445629 $9,8255873 $1036185110 $7925237 8.06%
Enterprise Funds (Indirects) $5965915 $5955723 $6245564 $5205810 $(1037754) (16.61)%
Fees, Charges and Available Funds
Parking Fund $72,900 $72,900 $725900 $723900 $0 %
Cemetery Trust $50,000 $50,000 $505000 $505000 $0 %
Cemetery Prep Fees $198,293 $182,405 $1805000 $180,000 $0 %
Misc. Charges for Service $353 $197 $200 $200 $0 %
Licenses & Permits $75,992 $129,145 $52,100 $52,100 $0 %
Appropriation Summary FY2019 FY2020 FY2021 FY2022 Dollar Percent
(General Fund) Actual Actual Appropriation Request Increase Increase
Compensation $47149,986 $4,1657247 $433325465 $4,6903677 $3587212 8.27%
Expenses $57600,222 $5,3097752 $6,473,172 $6,803,443 $3307271 5.10%
Program Summary (General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Total 3110 Administration $628,440 $6553805 $6763339 $6935469 $17,130 2.53%
Total 3120 Town Engineering $854,111 $9157241 $998,334 $13015,497 $17,163 1.72%
Total 3130 Street Lighting $255,867 $237,224 $230,262 $228,200 $(27062) (0.90)%
Total 3210 Highway $1,269,181 $1,209584 $1,482,865 $1,635,344 $152,479 10.28%
Total 3220 Equipment Maint. $709,252 $731,408 $7893013 $840,179 $51,166 6.48%
Total 3230 Snow Removal $1,3383630 $974,463 $1,4593612 $13503,467 $431855 3.00%
Total 3310 Parks $152173464 $1,261,614 $1,2963819 $134253930 $1291111 9.96%
Total 3320 Forestry $427,495 $4097077 $502,460 $5495421 $46,961 9.35%
Total 3330 Cemetery $304,376 $2997721 $361,344 $3931778 $327434 8.98%
Total 3410 Refuse Collection $947750 $924,683 $952,423 $980,996 $287573 3.00%
Total 3420 Recycling $1,208,629 $1,213,048 $1,3303766 $1,478,817 $148,051 11.13%
Total 3430 Refuse Disposal $589,013 $643,130 $7253400 $749,022 $23,622 3.26%
Total / / 1 1 General / 1 • I I • O805637 I I 1 • • • I • • 1
Object Code Summary (General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Salaries &Wages $3,6339107 $3,811,645 $3,9345798 $432495851 $315,053 8.01%
Overtime $516,879 $3535462 $3975667 $4405826 $43,159 10.85%
Personal Services $4,149,986 $4,165,107 $4,332,465 $4,690,677 $358,212 8.27%
Contractual Services $45111,695 $4,0475039 $4,7605014 $530535485 $293,471 6.17%
Utilities $4003639 $3583913 $4563008 $4593008 $35000 0.66%
Supplies $19019,395 $8329584 $131609650 $131945450 $339800 2.91%
Small Capital $68,493 $71,216 $965500 $963500 $0
Expenses $5,600,222 $5,309,752 $6,473,172 $6,803,443 $330,271 5.10%
Total 1 1 1 1 General 1 1 • $9,474,859 $105805637 I I 1 • • • I • • 1
3000 - Public Works 3
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Regional Cache- Hartwell $221112 $10,659 $201000 $50,000 $30,000 150.00%
Avenue
Lexington Tree Fund $671650 $86,450 $451000 $45,000 $0 %
Burial Containers $45,815 $44705 $50,000 $503000 $0 %
Compost Operations $5641474 $673,846 $793,449 $830,000 $36,551 4.61%
Minuteman Household Hazardous $1211401 $153,800 $2501000 $260,000 $107000 4.00%
Waste
Total 3100-3500 Revolving • • •• • 1 • I 1 1 $76,551 • • 1
Funds
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Approp Summary(Non-General FY2019 FY2020 FY2021 FY2022 Dollar Percent
Fund) Actual Actual Appropriation Request Increase Increase
Regional Cache - Hartwell $13,479 $10,550 $20,000 $50,000 $309000 150.00%
Avenue (3110)
Expenses $135479 $10,550 $20,000 $50,000 $30,000 150.00%
Tree Revolving Fund (3320) $0 $887 $45,000 $45,000 $0 %
Expenses $0 $887 $45,000 $45,000 $0 %
Burial Containers Revolving $279945 $299690 $50,000 $509000 $0 %
Fund (3330)
Expenses $27,945 $29,690 $50,000 $50,000 $0 %
Compost Operations Rev. Fund
(3420) $73%938 $824,839 $783,568 $828,911 $45,343 5.79%
Compensation $3081268 $3257354 $328,300 $357,167 $281867 8.79%
Expenses $1621474 $2117 938 $173,350 $1887 700 $157 350 8.85%
Benefits $521336 $70,246 $761361 $77,487 $1,126 1.47%
Debt $2161 859 $217,303 $2055 557 $205,557 $0 %
Minuteman Household Haz. $139,932 $133,954 $250,000 $2603000 $10,000 4.00%
Waste (3420)
Expenses $1391 932 $133,954 $2501 000 $260,000 $107 000 4.00%
1 $1,1489568 .
Funds
Appropriation Summary (All FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funds) Actual Actual Appropriation Request Increase Increase
Compensation $4,4581254 $41490,600 $43660,765 $5,047,844 $387,079 8.31%
Expenses $5,9441052 $51696770 $71011522 $71397,143 $3857621 5.50%
Benefits (Revolving Funds) $521336 $70,246 $761361 $77,487 $17126 1.47%
Debt Service (Revolving Fund) $2161859 $217,303 $2051557 $205557 $0 %
Total11 I1 All Funds1 . 1 1 1 1
3000 - Public Works 4
Town of Lexington
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! , FY2022 Budget Development
N6
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Department of Public Works- General Fund
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst 0.6 0.6 0.6 0.6
Office Manager 1 1 1 1
Department Account Assistant* 2.6 2.6 2.6 2.6
Department Assistant- Pub 1 1 1 1
Grounds/Cemetery
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer** 2 2 3 3
Engineering Assistant** 4 4 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Supt. of Equipment, Highways & 1 1 1 1
Drains
Highway Foreman 1 1 1 1
Crew Chief 6 6 6 6
Heavy Equipment Operators*** 12 13 13 13
Grader/Shovel Operator 1 1 1 1
Information Coordinator 1 1 1 1
Seasonal Laborer 1.7 1.7 1.7 1.7
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Laborer-Truck Driver 1 1 1 1
Leadmen 7 7 7 7
SeniorArborist 2 2 2 2
Tree Climber 2 2 2 2
Cemetery Foreman 1 1 1 1
3000 - Public Works 5
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Department of Public Works- Compost Revolving Fund
Superintendent of Environmental 1 1 1 1
Services
Compost Facility Foreman 1 1 1 1
Heavy Equipment Operators 2 2 2 2
Seasonal Laborer 0.7 0.7 0.7 0.7
Total FTE** 64.3 1 65.3 1 65.3 1 65.3
Total FT/PT 61 FT/8 PT 62 FT/8 PT 62 FT/8 PT 62 FT/8 PT
Explanatory Notes
*FT Dept.Acct.Asst.shown as 0.6 from General Fund;0.4 is charged to Water and Sewer Enterprise.
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering
Element: 3110 DPW Administration
Budget Description: DPW Administration staff plans, manages, coordinates, schedules and
directs the department's activities. The duties of Administrative staff include preparing budgets,
monitoring expenditures, developing bid specifications for DPW procurement, responding to
citizens' questions and concerns, evaluating work performance, scheduling work assignments
and collective bargaining. Staff works closely with many other departments including the Public
Facilities Department located within the same building.
The DPW Administration FY2022 All Funds budget request is $743,469 which includes a
$50,000 authorization for the Regional Cache revolving fund. This is an increase for All Funds of
$47,130 or 6.77% from FY2021, and reflects a 2.53% increase for the General Fund portion.
For the General Fund, compensation is increasing $16,505, or 2.60%, due to contractually
obligated step increases and cost of living adjustments. Expenses are increasing $625 or
1.51%, due to increased staff training in customer service, and professional membership costs.
Postage line has a slight increase due to in-house mailings.
Administration staff work with several committees: Permanent Building, Center, Capital
Expenditures, Conservation, Energy, Bicycle Advisory, Tree Committee, and Sustainable
Lexington.
Division Goals:
1. Continue use of work order system to ensure efficient and effective customer response.
2. Collaborate across divisions to focus on reducing paper use throughout the organization and
look for digital options for use and storage.
3000 - Public Works 7
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $541,943 $5657489 $563,731 $576,347 $12,616 2.24%
513000 Overtime $0 $0 $0 $0 $0 %
514090 Longevity $399 $559 $31360 $6,240 $2,880 85.71%
511010 Part-Time Wages $49,555 $51,292 $50,173 $51,182 $1,009 2.01%
514100 Stipends 1 $4,8961 $5,624 $17)8001 $17,800 $0
Subtotal Compensation $596,793 $622,964 $635,064 $651,569 $16,505 2.60%
520000 Contract Services $3,659 $2744 $31500 $3,800 $300 8.57%
538080 Printing & Forms $84 $101 $250 $200 $(50) (20.00)%
530000 Professional Services $0 $0 $200 $200 $0 %
538010 Advertising $0 $0 $200 $200 $0 %
538060 Catering/Meals $164 $324 $1,600 $1,600 $0 %
538050 Drug &Alcohol Testing $10,380 $12448 $151000 $15,000 $0 %
572000 Mileage $0 $0 $0 $0 $0 %
542020 Postage & Mailing $0 $18 $25 $100 $75 300.00%
530060 Prof Dev&Training $443 $634 $11400 $1,400 $0 %
571000 Travel $931 $4,360 $11400 $11400 $0 %
530040 Sem./Workshops/Conf. $71055 $33457 $65000 $6,000 $0 %
534030 Mobile Devices $640 $1,931 $21400 $2,400 $0 %
558000 Supplies $1,718 $1,032 $11800 $17800 $0 %
542000 Office Supplies $4,108 $2,522 $41800 $4,800 $0 %
573000 Membership/Dues $1,682 $1,810 $11700 $1,800 $100 5.88%
558010 Clothing &Safety Equipment $783 $1,203 $11000 $11200 $200 20.00%
542040 Office Equipment $0 $261 $0 $0 $0 %
Subtotal Expenses $31,64 7 $321 845 $41,275 $41,900 $625 1.51%
E
al DPW Administration General $628,440 $6555809 $676,339 $693,469 $17,130 2.53%
Fund
Revolving Fund - Regional Cache at Hartwell Avenue
1542000 1 Office Supplies 1 $13)4791 $10,550 $201 000 $50,0001 30,0001 150.00%
Subtotal Expenses $13,4 79 $10,550 $20,000 $50,000 $30,000 150.00%
Total 3110 DPW Administration $641,919 $6665359 $696,339 $7437469 $47,130 6.77%
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering
Element: 3120 Engineering
Budget Description: The Engineering Division provides engineering programs and support
services to the DPW, other Town departments and many Town committees. The Engineering
Division is responsible for administering the Capital Budget for the Town's horizontal
infrastructure including roadways, drainage, water, sanitary sewer, dams and sidewalks. This
includes conceptual planning and investigation, design, bidding and construction administration.
The division also issues permits, conducts inspections, provides consultant oversight, maintains
public records and prepares and reviews bid documents.
The FY2022 Engineering budget request for Compensation reflects an increase of$18,663 or
2.19% from FY2021. The request for expenses is decreasing $(1,500) or (1.03)% from FY2021.
The Professional Services line reflects the costs to comply with the EPA NPDES Phase II
stormwater requirements (non-capital). Examples of the requirements include public education
to residents, industry, commercial and construction groups, stormwater management policy
review and regulation updates and written illicit discharge detection and elimination procedures,
quarterly stormwater pollution prevention plan facility inspections, and catchment investigations.
In addition the line encompasses continued environmental monitoring at the Hartwell compost
facility.
Engineering staff work with the Transportation Safety Group, the Center Committee, Capital
Expenditures Committee, Conservation Commission, Planning Board, Center Streetscape
working group, Bicycle Advisory Committee, and the Design Review Team.
Division Goals:
1. Continue to proactively implement the NPDES program in a practical and cost-effective
manner.
2. Continue improving the DPW asset management plan.
3000 - Public Works 9
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $6951685 $7201295 $7547570 $7727156 $177586 2.33%
513000 Overtime $11489 $1,769 $37 736 $37 860 $124 3.32%
514090 Longevity $0 $389 $0 $0 $0 %
511010 Part-Time Wages $457178 $47,497 $47,836 $487789 $953 1.99%
512000 Seasonal Part-Time $287988 $197666 $467592 $467592 $0 %
514100 Stipends $0 $0 $0 $0 $0 %
Subtotal Compensation $771,340 $789,616 $852,734 $871,397 $18,663 2.19%
520000 1 Contract Services $25999 $21842 $5,000 $42000 $(17000) (20.00)%
538080 Printing & Forms $0 $77 $400 $200 $(200) (50.00)%
530000 Professional Services $581164 $108,000 $108,000 $108,000 $0 %
572000 Mileage $682 $46 $400 $400 $0 %
530060 Prof Dev&Training $61 058 $2,527 $6,000 $6,000 $0 %
571000 Travel $35 027 $0 $2,000 $27 000 $0 %
530040 Sem./Workshops/Conf. $45940 $31319 $10,000 $102000 $0 %
534030 Mobile Devices $21158 $21475 $2,500 $27500 $0 %
558000 Supplies $453 $725 $500 $500 $0 %
542000 Office Supplies $21617 $1,769 $4,300 $4,000 $(300) (6.98)%
542020 Postage & Mailing $0 $8 $0 $0 $0 %
573000 Membership/Dues $928 $11982 $3,000 $37000 $0 %
558010 Clothing &Safety Equipment $747 $11854 $2500 $27500 $0 %
585020 Small Equipment $0 $0 $500 $500 $0 %
1542040 Office Equipment $0 $0 $500 $500 $0 -E/0 :1
Subtotal Expenses $82,773 $125,624 $145,600 $144,100 $(1,500) (1.03)%
Total 3120 Engineering $854,113 $915,240 $998,334 $19015,497 $17,163 1.72%
3000 - Public Works 10
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering
Element: 3130 Street Lighting
Budget Description: The Forestry Division staff inspect and repair bulbs and sensors on the
Town-owned streetlights. An outside contractor repairs all other electrical outages including new
lights, arms, poles and fixtures.
The total Street Lighting budget is decreasing $(2,062) or (0.90)% from FY2021. The Town
converted 3,175 fixtures to LED lights and will monitor the system for cost savings and energy
efficiency. The remaining 354 light fixtures will be evaluated for conversion.
Division Goals:
1. Continue to proactively maintain a cost-effective lighting system which is energy efficient.
2. Reduce outage frequency, down time, and provide safety along Lexington's roadways.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
513000 1 Overtime $11 519 $876 $10,762 $10,000 $ 762 8)Lo J
Subtotal Compensation $1,519 $876 $10,762 $10,000 $(762) (7.08)%
520000 Contract Services $431855 $43,000 $121000 $10,000 $(21000) (16.67)%
538110 Police Details $0 $0 $11500 $11200 $(300) (20.00)%
524030 Equip. Service & Repair $851 000 $601 000 $501 000 $501 000 $0 %
538060 Catering/Meals $0 $0 $200 $200 $0 %
527030 Lease Agreements $0 $0 $0 $0 %
530040 Sem./Workshops/Conf. $0 $0 $31000 $47000 $11000 33.33%
521010 Electricity $1101 839 $128,088 $1101 000 $110,000 $0 %
558000 Supplies $11352 $0 $800 $800 $0 %
558010 Clothing &Safety Equipment $210 $0 $11200 $11200 $0 %
553050 Bulbs & Fixtures $13,035 $51 261 $401 000 $401 000 $0 %
553060 Tools/Lumber/Hardware $57 $0 $800 $800 $0
Subtotal Expenses $254,348 $236,349 $219,500 $218,200 $(1,300) (0.59)%
Total 3130 Street Lighting $255,867 $237,225 $230,262 $2287200 $(21062) (0.90)%
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3210 Highway Maintenance
Budget Description: The Highway Division provides for the safety and maintenance of all
public streets, sidewalks, drains and brooks. They perform minor construction repairs, snow and
ice operations, traffic sign maintenance, pavement markings, street sweeping and pavement
management (potholes & patches).
The overall FY2022 Highway budget represents a $152,479 or a 10.28% increase from FY2021.
Compensation is increasing $94,179 or 11.68% due to contractually obligated stop increases
and cost of living adjustments from the newly settled contract.
Expenses are increasing $58,300 or 8.62% from FY2021. The Town has invested significant
capital funds to improve stormwater capacity and quality by constructing biobasins, retention
basins and vegetated swales that require routine maintenance to remain fully functional. The
contractual services request will fund requirements of the NPDES MS4 Permit. This includes
additional catch basin cleaning data collection (the new bids per catch basin cleaning are now
higher), more regular stream and brook maintenance, a regular porous paving sweeping
program, removing undesirable plants, replanting wetland plants, and cleaning out drainlines
and basins along with other tasks. This budget reflects $48,000 transferred from the
Department of Public Facilities to cover the cost of MS4 inspections and maintenance at school
retention basin areas. The bicycle pavement marking program initially funded in FY2018 is
continued.
Highway staff work with Transportation Safety Group, the Center Committees as well as the
public.
Division Goals:
1. Continue with the repair and replacement of regulatory signs from 2013 Retroreflectivity
study.
2. Continue the drainage flushing program and meeting the MS4 permitting requirements.
3. Take proactive measures to clean and repair catch basins town wide.
4. Continue with sidewalk repair and preservation.
3000 - Public Works 12
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $6731149 $7041765 $727,040 $8147135 $877095 11.98%
513000 Overtime $931 636 $791 568 $60,070 $667 936 $67 866 11.43%
512000 Seasonal Part-Time $121856 $131264 $13,855 $14,073 $218 1.57%
514100 IStipends $47100 $5,075 $5,300 $57300 $0 %
Subtotal Compensation $783,741 $802,672 $806,265 $900,444 $94,179 11.68%
520000 Contract Services $2731518 $2471271 $339,500 $394,000 $547500 16.05%
524000 Repairs & Maintenance $551875 $411369 $95,000 $95,000 $0 %
530000 Professional Services $35759 $71865 $5,000 $8,800 $3,800 76.00%
538110 Police Details $275 731 $121 978 $22,000 $22,000 $0 %
538010 Advertising $21010 $255 $2,500 $2,500 $0 %
524010 Landscaping Maintenance $0 $0 $2,000 $23000 $0 %
524030 Equip. Service & Repair $0 $0 $6,500 $6,500 $0 %
538060 Catering/Meals $769 $263 $3,000 $3,000 $0 %
571000 Travel $0 $480 $1,500 $1,500 $0 %
530040 Sem./Workshops/Conf. $45459 $31153 $5,000 $5,000 $0 %
521010 Electricity $245500 $261772 $25,000 $25,000 $0 %
534020 Telephone $11826 $1,800 $2,000 $2,000 $0 %
534030 Mobile Devices $21 $21432 $3,000 $31000 $0 %
558000 Supplies $351693 $281579 $70,000 $70,000 $0 %
542000 Office Supplies $213 $70 $400 $400 $0 %
573000 Membership/Dues $845 $11066 $1,500 $1,500 $0 %
558010 Clothing &Safety Equipment $105379 $101104 $12,500 $12,500 $0 %
545010 Chemicals&Cleaning Supplies $0 $0 $200 $200 $0 %
553040 Pipes & Fittings $0 $0 $300 $300 $0 %
553050 Bulbs & Fixtures $0 $0 $2,000 $2,000 $0 %
553060 Tools/Lumber/Hardware $978 $11434 $10,000 $10,000 $0 %
553070 Paving Supplies & Materials $425861 $211022 $65700 $65700 $0 %
553080 Sand & Gravel $0 $0 $0 $0 %
1585020 1 Small Equipment $0 $0 $2)0001 $2,000 $0 %
Subtotal Expenses $485,437 $406,913 $676,600 $734,900 $58,300 8.62%
Total 3210 Highway Maintenance $1,269,178 $1,20%585 $1,4825865 $1,6355344 $152,479 10.28%
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3220 Equipment Maintenance
Budget Description: The Equipment Maintenance Division services and repairs vehicles and
small engine equipment for DPW, Facilities and Land Use, Health and Development. The
Equipment Maintenance Division also supplies fuel for DPW, Facilities, Land Use, Health and
Development, Police, Fire and LABBB (reimbursed). The current DPW equipment fleet
replacement value is approximately $7.4 million. DPW continues to research and encourage
hybrid and other energy efficient vehicles for administration use and purchases large vehicles
with energy reducing features. This budget also includes replacement vehicles for Land Use,
Health and Development.
The Equipment Maintenance budget is increasing overall $51,166, or 6.48% from the FY2021
budget. Compensation is increasing $36,766 or 14.36% from FY2021 due to contractually
obligated stop increases and cost of living adjustments in the newly settled contract.
Expenses are increasing $14,400 or 2.70%. The Supplies, and Vehicle Parts & Supplies
budgets have increased slightly due to a larger number of in-house repairs. The small
equipment line item will continue to fund the replacement of equipment necessary to maintain
the current fleet, such as attachments for the current vehicle lifts.
Division Goals:
1. Refine the preventative maintenance program with new technologies.
2. Implementation of new web-based technologies.
3. Upgrade the old equipment to meet the needs of the department.
3000 - Public Works 14
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $216,935 $240 7478 $248,954 $285,336 $36,382 14.61
513000 Overtime $11,714 $30,437 $31359 $3,743 $384 11.43%
514100 Stipends j $300 $0 $3,7001 $3,700 $0
Subtotal Compensation $228,949 $270,915 $256,013 $292,779 $36,766 14.36%
520000 Contract Services $27,457 $32,047 $251000 $26,000 $1,000 4.00%
530000 Professional Services $7,820 $16,486 $91000 $97400 $400 4.44%
524030 Equip. Service & Repair $5,673 $20,093 $201000 $20,000 $0 %
530040 Sem./Workshops/Conf. $1,663 $50 $21000 $2,000 $0 %
538060 Catering/Meals $0 $134 $0 $0 $0 %
538080 Printing & Forms $0 $75 $0 $0 $0 %
531030 Gasoline/Diesel $1561138 $100,243 $189,300 $189,300 $0 %
558000 Supplies $391458 $39,588 $351000 $38,000 $3,000 8.57%
542000 Office Supplies $95 $166 $200 $200 $0 %
573000 Membership/Dues $438 $370 $500 $500 $0 %
558010 Clothing &Safety Equipment $81102 $7,693 $81500 $8,500 $0 %
545010 Chemicals&Cleaning Supplies $2,250 $3,494 $21500 $21500 $0 %
553060 Tools/Lumber/Hardware $121107 $7,978 $145000 $14,000 $0 %
548010 Engine Oils/Lubricants $181000 $5,222 $141000 $14,000 $0 %
548020 Vehicle Parts &Supplies $1521050 $164795 $1401000 $1507000 $10,000 7.14%
585020 Small Equipment $17,776 $15,496 $181000 $18,000 $0 %
1585030 Vehicles $31,278 $46,566 $551000 $55,000 $0 %
Subtotal Expenses $480,305 $460,496 $533,000 $547,400 $14,400 2.70%
Total 3220 Equipment Maintenance $709,254 $731,411 $78%013 $840,179 $513166 6.48%
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3200 Highway
Element: 3230 Snow Removal
Budget Description: The DPW is responsible for the removal of snow from Town streets,
sidewalks, and parking lots. The Highway Division Superintendent oversees the entire DPW
operations staff as well as contractors performing snow removal activities. The overall snow
removal budget is $1,503,467 which is an overall increase of$43,855 or 3.00% from FY2021.
This is due to the rebidding of the outside plowing contractors and tracking software.
Division Goals:
1. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and
reduce salt consumption.
2. Continue researching new technologies that will improve the efficiency of snow removal
operations.
3. Continue researching and utilizing composite plow edge technology.
3000 - Public Works 16
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
- 1
511000 Regular Wages $571730 $691106 $0 $0 $0
513000 Overtime $2401470 $1385569 $2087704 $2327559 $237855 11.43%
1514100 Stipends 1 $621400 $661600 $687000 $68,000 $0 %
Subtotal Compensation $360,600 $274,275 $276,704 $300,559 $23,855 8.62%
520000 Contract Services $157225 $51618 $27,000 $27,000 $0 %
530000 Professional Services $31128 $481800 $10,000 $157000 $57000 50.00%
538110 Police Details $0 $0 $17000 $1,000 $0 %
538010 Advertising $0 $0 $200 $200 $0 %
524030 Equip. Service & Repair $61192 $0 $257000 $257000 $0 %
538060 Catering/Meals $31132 $1,931 $4,000 $4,000 $0 %
527030 Lease Agreements $567034 $631300 $807000 $85,000 $57000 6.25%
530040 Sem./Workshops/Conf. $41824 $11850 $5,000 $57000 $0 %
538030 Plowing Contractors $4411940 $2561645 $440,000 $4507000 $107000 2.27%
534030 Mobile Devices $0 $0 $0 $0 $0
531030 Gasoline/Diesel $391448 $501000 $507608 $507608 $0
558000 Supplies $181818 $51084 $257000 $257000 $0
542000 Office Supplies $0 $0 $100 $100 $0
558010 Clothing &Safety Equipment $0 $0 $2,000 $2,000 $0
553010 Snow& Ice Chemicals $481154 $251285 $50,000 $507000 $0
553060 Tools/Lumber/Hardware $11482 $524 $37000 $3,000 $0
553020 Road Sand &Salt $2451998 $1431215 $4007000 $4007000 $0
548020 Vehicle Parts & Supplies $911155 $971937 $507000 $507000 $0
585020 Small Equipment $21500 $0 $10,000 $10,000 $0
Subtotal Expenses $9 78,030 $700,189 $1,182,908 $11 202,908 $20,000 1.69%
Total 3230 Snow Removal $1,338,630 $974,464 $1,4591612 $1,503,467 $437855 3.00%
3000 - Public Works 17
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3310 Parks Division
Budget Description: The Public Grounds Superintendent oversees the Parks Division
operations, which includes the maintenance of playgrounds, conservation areas, parks, athletic
facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the
single most important factor in determining safety, playability and aesthetics of public grounds
and athletic field areas. The Parks Division also assists with the preparations for Patriots Day,
Discovery Day, Independence Day, Farmers Market and other special events. Parks Division
staff works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups,
special events and youth groups.
The total Parks Division FY2022 budget reflects an increase of$129,111 or 9.96% from FY2021.
Compensation is increase by $108,011 or 11.37%, driven by contractually obligated step
increases and cost of living adjustments from the newly settled contract.
Expenses are increasing by $21,100 or 6.09% from FY2021. This is due to an increased cost in
Landscape Supplies and Materials for additional fertilizer, grass seed, control products to
enhance our program, and contractual services and landscape maintenance. This will achieve
safer playing conditions and improved public grounds areas us to make additional applications to
achieve better playing conditions. .
Division Goals:
1. Continue the implementation of a proactive park maintenance program to provide safe, well-
maintained, aesthetically pleasing parks, athletic fields and public ground areas.
2. Continue to improve two turf areas per year; Sutherland Field and Rindge Park are targeted
for FY2022.
3000 - Public Works 18
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $7741695 $8251445 $864,793 $9637634 $987841 11.43%
513000 Overtime $1171029 $595308 $807226 $897396 $97170 11.43%
514090 Longevity $0 $140 $0 $0 $0 %
514100 IStipends $47500 $5,360 $5,300 $57300 $0 %
Subtotal Compensation $896,224 $890,253 $950,319 $11 058,330 $108,011 11.37%
520000 Contract Services $81413 $481183 $65,000 $707000 $57000 7.69%
538080 Printing & Forms $0 $0 $200 $200 $0 %
530000 Professional Services $51456 $365 $17500 $57700 $47200 280.00%
538010 Advertising $64 $0 $250 $200 $(50) (20.00)%
524010 Landscaping Maintenance $721147 $925147 $95,000 $95,000 $0 %
524030 Equip. Service & Repair $458 $0 $27000 $2,000 $0 %
538060 Catering/Meals $11181 $11055 $550 $500 $(50) (9.09)%
530060 Prof Dev&Training $11 356 $915 $500 $500 $0 %
571000 Travel $478 $516 $27500 $2,500 $0
530040 Sem./Workshops/Conf. $41319 $31936 $67000 $67000 $0
521010 Electricity $81000 $81000 $97000 $97000 $0
531000 Water/Sewer $421715 $315699 $40,000 $40,000 $0
534030 Mobile Devices $10 $31969 $3,000 $4,000 $17000 33.33%
558000 Supplies $91616 $131359 $8,000 $87000 $0
573000 Membership/Dues $11913 $21138 $27000 $2,000 $0 %
558010 Clothing &Safety Equipment $111806 $131502 $137000 $147000 $17000 7.69%
545010 Chemicals&Cleaning Supplies $0 $790 $0 $0 $0 %
553060 Tools/Lumber/Hardware $111170 $75561 $8,000 $8,000 $0 %
546010 Landscaping Supp. & Mat. $1107435 $92,765 $607000 $70,000 $107000 16.67%
548020 Vehicle Parts & Supplies $141485 $331050 $5,000 $57000 $0 %
553080 Sand & Gravel $31774 $81518 $20,000 $207000 $0 %
585020 Small Equipment $1314431 $8,893 $57000 $5,000 $0 %
Subtotal Expenses $321,239 $371,361 $346,500 $367,600 $21,100 6.09%
Total 3310 Parks Division $1,217,463 $1,261,614 $192969819 $19425,930 $129,111 9.96%
3000 - Public Works 19
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3320 Forestry
Budget Description: The Forestry Division maintains public shade trees in parks, cemeteries,
school grounds, public grounds areas, streets, and conservation properties. The division also
assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance
program, and special events. Forestry Division staff work with the Recreation, Conservation,
and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the
Tree Committee. As part of that committee's efforts to re-plant trees, up to $45,000 is allocated
to spend from the Tree Revolving Fund which is funded by donations and mitigation fees. Tree
planting is also funded from a previous program improvement of$40,000.
The FY2022 All Funds Forestry Division budget of$594,421 reflects an increase of$46,961 or
8.58% from FY2021. Less the revolving fund, the General Fund FY2022 Forestry budget
request is $549,421 which is an increase of$46,961 or 9.35% from FY2021.
Compensation reflects an increase of$37,261 or 13.17% due to contractually obligated step
increases and cost of living adjustments from the newly settled contract.
Forestry expenses are increasing by $9,700 or 4.42%. This increase is due to additional cost for
contractual services for tree pruning, planting and removal.
Division Goals:
1. Continue the implementation of planting at least 140 trees per year in Town Right-of-Ways,
parks, public grounds areas, and setback areas on private property. Trees for the FY2022
plantings will be a combination of bare root or balled and burlapped from a supplier.
2. Continue the implementation of a proactive tree maintenance program to minimize hazard
trees and perform timely tree pruning to promote good tree health, safety and aesthetics.
3000 - Public Works 20
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
5 11000 Regular Wages $237,870 $2307984 $250,190 $285,408 $35,218 14.08%
513000 Overtime $36,767 $29,275 $171 870 $19,913 $2,043 11.43%
512000 Seasonal Part-Time $5,480 $5,063 $121000 $12,000 $0 %
514100 Stipends $0 $0 $2,800 $2,8 0 0 $0 %
Subtotal Compensation $280,117 $265,322 $282,860 $320,121 $37,261 13.17%
520000 Contract Services $1,559 $1700 $51000 $57000 $0 %
530000 Professional Services $5,640 $636 $451000 $45,000 $0 %
538110 Police Details $7,524 $7,247 $51000 $5,000 $0 %
538010 Advertising $110 $287 $200 $200 $0 %
524010 Landscaping Maintenance $27,544 $22,500 $105000 $10,000 $0 %
524030 Equip. Service & Repair $0 $0 $2,500 $2,500 $0 %
524040 Tree Service $711500 $80,000 $801000 $80,000 $0 %
524060 Tree Planting $0 $0 $451000 $50,000 $5,000 11.11%
538060 Catering/Meals $1,036 $502 $500 $500 $0 %
530060 Prof Dev&Training $11262 $815 $500 $500 $0 %
571000 Travel $0 $0 $0 $0 $0 %
530040 Sem./Workshops/Conf. $737 $23807 $25500 $3,000 $500 20.00%
534030 Mobile Devices $0 $489 $500 $500 $0 %
558000 Supplies $11355 $2,243 $11600 $17800 $200 12.50%
542000 Office Supplies $35 $211 $0 $0 $0 %
573000 Membership/Dues $1,850 $2,057 $11500 $2,000 $500 33.33%
558010 Clothing &Safety Equipment $51660 $6,238 $61000 $61500 $500 8.33%
545010 Chemicals&Cleaning Supplies $11 $0 $800 $800 $0 %
553060 Tools/Lumber/Hardware $21140 $1,046 $2,000 $2,000 $0 %
546010 Landscaping Supp. & Mat. $131254 $11,269 $51000 $8,000 $3,000 60.00%
548020 Vehicle Parts &Supplies $41202 $3708 $21000 $27000 $0 %
585020 Small Equipment $1,959 $0 $41000 $4,000 $0 %
Subtotal Expenses $14 7,378 $143,755 $219,600 $229,300 $9,700 4.42
Subtotal 3320 General Fund $427,495 $409,077 $502,460 $549,421 $463961 9.35%
Revolving Fund -Tree
520000 Contract Services $0 $887 $301000 $307000 %
542000 Office Supplies $0 $0 $151000 $15,000 %
Subtotal Expenses $0 $887 $45,000 $45,000 $0
Total 3320 Forestry $427,495 $4095964 $547,460 $594,421 $463961 8.58%
3000 - Public Works 21
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3300 Public Grounds
Element: 3330 Cemetery
Budget Description: The Cemetery Division is responsible for the administration and
maintenance of four cemeteries. Operations of the Cemetery Division are supported by the
General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent
administers this program.
The FY2022 All Funds Cemetery Division budget of$443,778 reflects a $32,434 or 7.88%
increase from FY2021. This amount includes a $50,000 request for the Burial Containers
Revolving Fund for the sale of grave boxes and burial vaults.
Less the revolving fund, the FY2022 General Fund Cemetery budget is $393,778 which is a
$32,434 or a 8.98% increase. Compensation reflects an $23,734 or a 9.07% increase, due to
contractually obligated step increases and cost of living adjustments from the newly settled
contract. The expense budget reflects $8,700 or a 8.73% increase from FY2021, due to the
increased costs of landscaping services, safety supplies, and irrigation at Westview Cemetery.
Division Goals:
1. Continue the GPS location of graves at Westview Cemetery and begin plans for the other
cemeteries.
2. Continue to develop plans for a new Cemetery building at Westview.
3. Continue to develop the Green Burial program.
3000 - Public Works 22
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $208,162 $2327535 $236,404 $258,659 $22,255 9.41%
513000 Overtime $14,255 $13,660 $121 940 $14,419 $1,479 11.43%
512000 Seasonal Part-Time $8,288 $1,920 $101000 $10,000 $0 %
514100 Stipends $0 $240 $2,400 $2,4 00 $0 %
Subtotal Compensation $230,705 $248,355 $261,744 $285,478 $23,734 9.07%
520000 Contract Services $5,369 $4,188 $31000 $37000 $0 %
538080 Printing & Forms $31 $385 $200 $300 $100 50.00%
530000 Professional Services $325 $97 $11500 $2,400 $900 60.00%
538010 Advertising $70 $0 $0 $0 $0 %
524010 Landscaping Maintenance $25,826 $14,130 $455000 $48,000 $3,000 6.67%
524030 Equip. Service & Repair $294 $0 $1,000 $1,000 $0 %
524040 Tree Service $0 $2,000 $31000 $3,000 $0 %
538060 Catering/Meals $0 $0 $0 $0 $0 %
530060 Prof Dev&Training $614 $250 $0 $0 $0 %
530040 Sem./Workshops/Conf. $529 $0 $500 $600 $100 20.00%
521010 Electricity $350 $258 $500 $500 $0 %
531000 Water/Sewer $161151 $2,931 $205 000 $22,000 $2,000 10.00%
534030 Mobile Devices $0 $300 $700 $700 $0 %
558000 Supplies $21466 $3,857 $31000 $37500 $500 16.67%
542000 Office Supplies $553 $347 $500 $500 $0 %
573000 Membership/Dues $135 $135 $300 $300 $0 %
558010 Clothing &Safety Equipment $31146 $2,829 $31000 $31000 $0 %
553060 Tools/Lumber/Hardware $1,417 $6,219 $55000 $5,000 $0 %
546010 Landscaping Supp. & Mat. $81186 $9,815 $10,000 $12,000 $2,000 20.00%
548020 Vehicle Parts &Supplies $61673 $3,625 $900 $1,000 $100 11.11%
585020 Small Equipment 1 $1,537 $0 $11500 $17500 $0 %
Subtotal Expenses $73,672 $51,366 $99,600 $108,300 $8,700 8.73
Subtotal 3330 General Fund $304,377 $299,721 $361,344 $393,778 $323434 8.98%
Revolving Fund - Burial Container
1542000 1 Office Supplies 1 $27,9451 $29,690 $501 000 $50,000 %
Subtotal Expenses $27,945 $29,690 $50,000 $50,000 $0
Total 3330 Cemetery $332,322 $329,411 $411,344 $443,778 $32,434 7.88%
3000 - Public Works 23
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3410 Refuse Collection
Budget Description: The Superintendent of Environmental Services oversees this program
that supports the curbside collection and transportation of residential solid waste. It also
includes the collection and disposal of sharps and medical waste.
In April 2018, E.L. Harvey & Sons was awarded a 5-year refuse and recycling collection contract.
The Contractor collects single-stream recyclables, which combines paper/cardboard with plastic,
glass and metal containers together in one recycle bin or barrel. Harvey provided 5-year pricing
to manually collect refuse and recyclables in a status-quo manual/manual way and additional
pricing to provide manual collection of refuse and automated collection of single-stream
recyclables at the town's discretion.
Division Goals:
1. Work with E.L.Harvey & Sons to implement a manual refuse and manual single stream
collection service and oversee enforcement of mandatory recycling bylaw and State waste
bans regulations.
2. Continue to support programs to divert organics from residential trash. Since May 2018,
DPW has provided nearly 1,000 specialized green carts to residents participating in a food
scraps program. Lexington Public Schools divert approximately 100 tons of organics
throughout the school year. Since May 2019 residents have been able to recycle old clothes,
shoes and related textiles using "pink" bags collected at the curb by Simple Recycling, Inc.
Textile and food waste collection programs divert approximately 500 tons annually from
disposal.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $0 $0 $0 $0 $0
533060 Curbside Collection Services $947,750 $924,683 $952,423 $980,996 $28,573 3.00%
Subtotal Expenses $947,750 $924,683 $952,423 $980,996 $28,573 3.00%
Total 3410 Refuse Collection $9473750 $9245683 $9529423 $9807996 $283573 3.00%
3000 - Public Works 24
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3420 Recycling
Budget Description: The Superintendent of Environmental Services oversees the Town's
recycling programs that include curbside collection of recyclable materials, management of yard
waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional
Minuteman Household Hazardous Product Facility.
The FY2022 All Funds Recycling Division budget of$2,567,728 reflects a $203,394 or 8.60%
increase from FY2021. This amount includes budgets from the General Fund, the Compost
Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the
revolving funds, the FY2022 Recycling General Fund budget is $1,478,817 which is an increase
of$148,051 or 11.13% more than FY2021. The majority is driven by anticipated increases in the
transportation of solid waste and recycling.
Collection services include weekly curbside collection of refuse and recyclables paper, 24
curbside yard waste collections, curbside collection of appliances, large scrap metal items,
electronic waste such as TVs and computers and 4 medical waste collections. This budget also
includes Lexington's share of the Minuteman Household Hazardous Products collections at
Hartwell Avenue and recycling costs of TVs, computers and other electronic wastes.
The DPW Compost Revolving Fund request is $828,911 which reflects an increase of$45,343
or 5.79% from FY2021, due to increases in compensation, expenses and benefits. This budget
covers wages and benefits for the Superintendent, Compost Facility Foreman, Heavy Equipment
Operators; wages for seasonal staff; overtime for weekend hours; expenses to operate the
facility; and debt service. Compensation is increasing $28,867 or 8.79% which is attributed to
contractual step increases and cost of living adjustments. Debt service is a preliminary figure
and reflects payments for the completion of the culvert replacement at the Compost Facility and
the purchase of new equipment, including a John Deere 644L and Lieber loaders, a Backhus
A-60 windrow turner and Doppstadt Star-Screen Trommel plant, and the Hartwell office
structure.
Division Goals:
1. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste
disposal permits.
2. Continue to support Zero Waste activities and programs, to promote waste reduction
programs at public events such as Discovery Day, community fairs and other events.
3. Complete implementation of DPW yard/compost facility operation's plan including gate
installation, security and conservation improvements.
4. Explore and implement new revenue opportunities.
3000 - Public Works 25
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $0 $0 $0 $0 $0 %
513000 Overtime $0 $0 $0 $0 $0 %
514100 Stipends 1 $0 $0 $0 $0 $0
Subtotal Compensation $0 $0 $0 $0 $0
520000 Contract Services $52,872 $441217 $133,000 $1409000 $7,000 5.26%
538080 Printing & Forms $11413 $590 $3,000 $3,000 $0 %
538110 Police Details $0 $400 $400 $11600 $11200 300.00%
524030 Equip. Service & Repair $9,994 $4,624 $5,000 $5,000 $0 %
538060 Catering/Meals $74 $0 $200 $200 $0 %
572000 Mileage $76 $0 $200 $200 $0 %
542020 Postage & Mailing $2 $26 $1,000 $29000 $1,000 100.00%
530040 Sem./Workshops/Conf. $3,602 $11798 $5,000 $5,000 $0 %
533060 Curbside Collection Services $858,741 $837,212 $8615716 $8871567 $25,851 3.00%
533061 Recycling Disposal Fees $233,509 $298,668 $288,000 $398,000 $110,000 38.19%
558000 Supplies $31,632 $19,989 $22,000 $25,000 $3,000 13.64%
542000 Office Supplies $8,222 $66 $500 $500 $0 %
573000 Membership/Dues $21122 $724 $25000 $29000 $0 %
558010 Clothing & Safety Equipment $523 $0 $750 $750 $0 %
553060 Tools/Lumber/Hardware $285 $0 $500 $500 $0 %
553070 Paving Supplies & Materials L $5,562 $45735 $7,500 $7,500 $0
Subtotal Expenses $1,208,629 $1,213,049 $17 330,766 $1,478,817 $148,051 11.13
Subtotal 3420 General Fund $1,208,629 $1,213,049 $13330,766 $134783817 $148,051 11.13%
Note: Recycling Disposal Fees in FY2019-21 reflect staff calculations for purposes of transparency,rather than entries in a separate account in
the accounting system. Going forward, they will be tracked separately.
Revolving Fund - Compost Operations
511000 Regular Wages $2425777 $260,554 $270,556 $294,602 $24,046 8.89%
513000 Overtime $41,528 $38,405 $36,403 $40,564 $4,161 11.43%
514090 Longevity $399 $589 $1,900 $21200 $300 15.79%
512000 Seasonal Part-Time $235165 $255606 $189041 $189401 $360 2.00%
514100 1Sti ends j $400 $200 $11400 $1,400 $0 %
Subtotal Compensation $308,269 $325,354 $328,300 $357,167 $28,867 8.79
520000 Contract Services $135,356 $190,380 $160,000 $175,000 $15,000 9.38%
538060 Catering/Meals $37 $0 $200 $200 $0 %
542000 Office Supplies $245132 $18,080 $10,000 $10,000 $0 %
573000 Membership/Dues $60 $1,124 $150 $500 $350 233.33%
558010 Clothing &Safety Equipment $2,559 $2,353 $3,000 $39000 $0 %
585020 Small Equipment $330 $0 $0 1 $0
Subtotal Expenses $162,474 $211,937 $173,350 $1887 700 $15,350 8.85%
519080 Health Insurance 1 $52,3361 $70,2461 $76,3611 $77,4871 $1,1261 1.47%
Subtotal Benefits $52,336 $70,246 $76,361 $77,487 $1,126 1.47%
3000 - Public Works 26
FY2019 FY2020 FY2021 FY2022 Dollar Percent
F91000
t Description Actual Actual Appropriation Request Increase Increase
Long-Term Debt Principal $1691000 $1691000 $163,900 $163,900
0 Long-Term Debt Interest $475859 $481303 $41,657 $41,657 %
591600 [Interest on Temp Loans $0 $0 $0 $0
- 1 EZO :]
Subtotal Debt $216,859 $217,303 $205,557 $205,557 $0
Total Compost Operations $739,938 $824,840 $7835568 $828,911 $45,343 5.79%
Revolving Fund
Revolving Fund - Minuteman Household Hazardous Products (MHHP)
520000 Contract Services $1375632 $1331491 $250X0 $260,000 $10,000 4.00%
542000 Office Supplies $25300 $463 $0 $0 $0 %
Subtotal Expenses $139,932 $133,954 $250,000 $260,000 $10,000 4.00
Total 3420 Recycling $2,088,499 $2,171,843 $21364,334 $2,567,728 $203,394 8.60%
3000 - Public Works 27
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FY2022 Budget Development
11.4, M
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3400 Environmental Services
Element: 3430 Refuse Disposal
Budget Description: This funds the disposal of Lexington's solid waste under an amended
agreement with Wheelabrator Technologies Incorporated waste-to-energy facility in North
Andover. This agreement has been extended for another 5 years through June 30, 2025.
Trash generation is influenced by many variables such as regional economic development and
weather conditions. The Town is committed to continue reducing or neutralizing trash generation
in the future; however, the possibility of additional housing developments and a projected 1.5 to
1 million ton shortfall in disposal capacity will likely impact future trash disposal costs.
The FY2022 tipping fee will be $80.54 per ton which is a $2.54 per ton increase over the FY2021
tip fee. There is also a likelihood of additional residential and other multi-unit developments that
may impact cost.
Division Goals:
1. Continue to implement waste reduction and diversion programs and explore alternative
disposal options available in the future.
FY2022 refuse tonnage is projected to be 9,300 tons. Tipping tonnage and fee history is as
follows:
Fiscal Year Tonnage Per Ton Fee Fiscal Year Tonnage Per ton fee
FY2011 87627 $66.00 FY2017 87204 $64.58
FY2012 8,441 $68.00 FY2018 87322 $66.19
FY2013 83107 $70.00 FY2019 8,368 $67.84
FY2014 8,260 $72.00 FY2020 87387 $69.54
FY2015 8,298 $74.00 FY2021 97300 $78.00
FY2016 8,272 $63.00 FY2022 97300 $80.54
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $0 $0 $0 $0 $0
538020 Tipping Services $589,013 $643,130 $7251400 $749,022 $23,622 3.26%
Subtotal Expenses $589,013 $643,130 $725,400 $749,022 $23,622 3.26%
Total 3430 Refuse Disposal $589,013 $643,130 $725,400 $7497022 $233622 3.26%
3000 - Public Works 28
FY2022 Program Improvement Request #1 of 2
Department: Public Works
Division: Public Grounds
Element: 3310 - Parks
PIR Title: Bike Amenity Maintenance
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2022 Only FY2022 & Future FY2022 Request
Compensation
511000 Regular Wages $ —
511010 Part-Time Wages $ —
513000 Overtime $ —
Other Compensation $ —
Total Compensation 0.00 $ — $ — $ —
Benefits
Benefits Eligible? 0 $ — $ —
Expenses
558000 Supplies $ 57000 $ 5,000
520000 Parks Contractual Service $ 57000 $ 5,000
Total Expenses $ — $ 107000 $ 103000
Purpose/Description of Request:
This is a funding request for the Park Division to cover the maintenance and associated supplies
for the Bike Path. Parks works in conjunction with the Bike Advisory Committee maintaining the
Bike Path. Currently, there is no funding for the work performed.
With safety and efficiency in mind, work regularly performed include line striping, sign
installation and repair, new bike racks, and various small repairs throughout the year.
Service Implication:
By not funding this request DPW will not be able to perform timely maintenance or installation of
the items listed which could effect safety and use.
3000 - Public Works 29
FY2022 Program Improvement Request #2 of 2
Department: Public Works
Division: Highway
Element: 3230 - Snow Removal
PIR Title: People GIS Snow Ops Software
Requested Program Improvement Funding
Object Object One-Time Cost Ongoing Costs TOTAL
Code Description FTE FY2022 Only FY2022 & Future FY2022 Request
Compensation
511000 Regular Wages $
511010 Part-Time Wages $
513000 Overtime $
Other Compensation $
Total Compensation 0.00 $ $ $
Benefits
Benefits Eligible? 0 $ $
Expenses
530000 Professional Services $ 10,500 $ 97000 $ 19,500
Total Expenses $ 10,500 $ 9,000 $ 19,500
Purpose/Description of Request:
SnowOps is a comprehensive web-based data management system capable of tracking the time
and activities of the Town's Snow Plow Contractors during storm events. The system tracks
initial contractor call-in's, check-in's, check-out's, deductions, and incidents.
With this data, SnowOps will generate invoices that will be printed or emailed directly to all of the
Town's contractors in seconds. In addition, it will compile a Storm Summary that will include
contractor costs, material usage, and Town Staff payroll services per event as well as per
season. The payroll portion of the system has the ability to directly upload the man-hours into
MUNIS which will streamline the arduous process of payroll after storm events.
In addition, it will also help generate FEMA reports during severe winter events that have, over
the years, consistently exhausted hours and hours of staff time.
Service Implication:
Without implementing this system, our staff will continue to work in a less than desirable efficient
manner when it comes to data management of snow operations.
3000 - Public Works 30
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Town o LeW1V
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Program Name: Equipment Replacement Date: 9/23/20
Program ID: 5016 Department: Department of Public Works Revised:
Submitted by: MarcValenti Phone: 781-274-8350 Email: mvalentiglexingtonma.gov
Description of Capital Program:
FY2022 - $1,42000—($1,165 000 Tax Levy, $110,000 Sewer Enterprise Fund, and$145,000 Water Enterprise
Fund). This is an annual program to replace equipment that has reached the end of its useful life. The Department of
Public Works has an inventory of 146 pieces of major equipment. The vehicles replaced in this program include
pick-ups, dump trucks, construction vehicles and specialized equipment including pumps, rollers, sprayers and
mowers. Each piece of equipment is inventoried with original and current replacement cost, state of condition, and
replacement time interval. Replacement intervals vary from 5 to 20 years, and based on manufacturer
recommendations and use(type and duration). The selection of vehicles to be replaced begins with the proposed
replacement date. Each vehicle is assessed based on its mechanical condition and work requirements. The
replacement program defines what equipment is expected to need replacement during the next five years,with the
intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Division
Superintendents, Manager of Operations and Director of Public Works.
Equipment Division Tax Levy Sewer RE Water RE Total
6 Wheel Hook Loader with Wing Plow Highway $ 32000 $ 3201000
Front End Loader with Plow Highway $ 22500 $ 22500
Rubber Tired Mini Excavator Water/Sewer $ 9500 $ 951000 $ 1901000
Trackless Sidewalk Machine with public Grounds $ 16500 $ 1651000
Snowblower
F450 Utility body with Plow Highway $ 11500 $ 1151000
60 kW Generator with 4" Pump Water/Sewer $ 151000 $ 501000 $ 651000
Toro 4700 Mower Public Grounds $ 12500 $ 1251000
Small Dump Truck with Snow Plow Public Grounds $ 11000 $ 11000
Small Dump Truck with Snow Plow Public Grounds $ 10500 $ 1051000
Total $ 1,165,000 $ 110,000 $ 145,000 $ 11420,000
Goals of Capital Program:
The operations of a public works department rely heavily on regular and specialized vehicles to mow parks,plow
snow,repair streets and complete a variety of other projects. Without regular equipment replacement,the DPW's
operations could be severely hindered by broken down and potentially unsafe vehicles.
Impact if Not Maintained:
If the necessary equipment is not replaced,projects could be delayed due to equipment down time. Furthermore,
the mechanics'time is better spent on tasks other than fixing equipment that is beyond its useful life.
Major Spending over Past 5 Years:
[Department to describe what work has been completed.]
Work Currently Underway:
[Department to describe what work is in process.]
DPW-Page 14 Printed November 24, 2020
Planned Spending for Next 5 Years:
[Department to describe what work will need to be accomplished. A supplemental spreadsheet is encouraged.]
Basis for Cost Projections:
Current estimates from vendors
Stakeholders: DPW Staff, Lexington Residents
Operating Budget Impact:
This program impacts the operating budget by saving staff time and money. DPW employees spend less time
repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life.
Funding Source: Cash Capital,Bonding, Water/Sewer, Compost
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/1OB $ 75500 $ 7151403 $ $ 39,597 Spring ATM
2017/12C $ 1108300 $ 190311660 $ 6,319 $ 45,021 $
2018/16H $ 11069,500 $ 955,409 $ 3,472 $ 11019 $
2019/16I $ 1130000 $ 1,151,280 $ 25,753 $ 122,967 $
2020/12F $ 1136800 $ 481716 $ 867,569 $ 4511714 $
Totals $ 59575,500 $ 399029468 $ 9039113 $ 769,918 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer
Construction
Equipment $ 1,420,000 $ 1,490,000 $ 1,58500 $ 1,410,000 $ 114151000
Contingency
Totals $ 1,420,000 $ 1,490,000 $ 1,58500 $ 1,41000 $ 1,415,000
CPA Amount $ $ $ $ $
DPW-Page 15 Printed November 24, 2020
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Program Name: Sidewalk Improvements Date: 09/17/2020
Program ID: 5018 Department: Department of Public Works Revised:
Submitted by: Erik R. Gitschier Phone: 781-274-8357 Email: egitschierglexingtonma.gov
Description of Capital Program:
FY2022 - $80000- This request is to rebuild and/or repair existing sidewalks throughout town that are in poor
condition. DPW in conjunction with various committees and other town departments will generate a list each year
of the sidewalks most in need of repair/replacement.
There are four determining factors that dictate the repair of a sidewalk:
1. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.?
2. Is the sidewalk within the Safe Routes to School Program?
3. Is the volume of pedestrian traffic heavy, light or average?
4. Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full
reconstruction, overlay or patching?
All work will be ADA compliant. DPW currently reviews 30% of sidewalks annually. This information is to
identify the work to be done. The current sidewalk condition index(SCI) is being developed.
Below is a list of sidewalks that will be considered in the 2021-2022 construction season.
• Lowell St. from Woburn St. to Fulton Rd. (East side)
• Heritage Dr.
• Partridge Rd.
• Gould Rd. from Dewey to Turning Mill Rd.
• South Rindge Ave.
• Bow St.
• Waltham St. from Park Dr. to Worthen Rd. (West side)
• Reconstruction of Ramps, Townwide
• Village Circle
• Sanderson Rd.
• Bryant Rd.
• Orchard Lane
• Demar Rd. from Turning Mill to#26
• Dewey Rd. from Grove St. to Gould Rd.
• Royal Circle
Goals of Capital Program:
Improvements to existing sidewalks will support and enhance pedestrian safety and the Safe Routes to School
Program, and will diminish liability for injuries to pedestrians. This also includes making handicapped ramps ADA
compliant. The additional request is due to the magnitude of repairs that are needed to improve the condition of the
towns overall sidewalk condition.
Impact if Not Maintained:
Current sidewalks in Town have and will deteriorate/fail if not given the proper funding for repair.
Major Spending over Past 5 Years:
$600,000 in FY2016, and$800,000 per year from FY2017 through FY2020
DPW-Page 16
Work Currently Underway:
• East St. from Lowell St. to Grant St.
• Lowell St. Both sides from Woburn St. to Maple St
• Ingleside Rd.
• Abernathy Rd.
• Carnegie Place
• Highland Ave. from Slocum Rd. to Bloomfield St.
Crosby Rd.
• Worthen Rd. from Waltham St. to Kendall Rd.
Planned Spending for Next 5 Years:
$800,000 per year
Basis for Cost Projections:
The costs are based on detailed engineering estimates from BETA Engineering Group sidewalk inventory&
assessment August 2020.
Stakeholders: Lexington residents
Operating Budget Impact:
This program impacts the operating budget by saving staff time and money. DPW employees would spend less
time repairing old and aging sidewalks. It would also improve the DPW's ability to clear snow from sidewalks
during the winter season, minimizing damage to equipment and abutting property. Sidewalk Snow Removal
damage claims should be reduced.
Funding Source: Cash Capital,Bonding
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/1OH $ 60000 $ 6001000 $ $ $
2017/12H $ MONO $ 7981946 $ 1 NO $ 54 $
2018/16G $ 80000 $ 8001000 $ $ $
2019/16G $ 80000 $ 7751357 $ 9,545 $ 15,098 $
2020/12E $ 80000 $ 4501330 $ 319,567 $ 30,103 $
Totals $ 39800,000 $ 394249633 $ 330,112 $ 45,255 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer
Construction $ 8001000 $ 80000 $ 8001000 $ 8001000 $ 8001000
Equipment
Contingency
Totals $ 8001000 $ 80000 $ 80000 $ 80000 $ 8001000
CPA Amount $ $ $ $ $
Summary-Page 17 Printed November 24, 2020
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Program Name: Townwide Signalization Improvements Date: 9-21-20
Program ID: 5019 Department: Department of Public Works Revised: 11-23-20
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $ - This is an annual request for funds to update traffic and pedestrian signals in Lexington. A signal
inventory and compliance study had been completed in 2011. The study includes ADA compliance, condition
assessment; signal timing, delays, and prioritization recommendations.
There is no funding request for FY2022. Future funding is anticipated to be used for the improvements at either the
intersection of Lowell at East Street or Lowell at North Street. These intersections will be evaluated to provide an
estimate of the level of needs and the funding needed for the improvements. There is present funding that will also
be applied to efforts at these locations.
Goals of Capital Program:
There are numerous signalized intersections throughout town and many of them are older with outdated and
sometimes failing equipment, limited ADA accessibility and substandard accommodations, and signals that are not
energy efficient. The improvements of these will prevent equipment failure, improve traffic flow, decrease energy
consumption, and allow for proper accessibility.
Impact if Not Maintained:
The aging infrastructure will fail at an increasing rate,proper access will not be available to all users, Opticom will
not be available at all locations for fire services, current standards will not be met and unnecessary energy
consumption will continue.
Major Spending over Past 5 Years:
The design of the Mass Ave./Worthen Road has been completed and it is well into construction. The design and
construction of the Concord Ave./Waltham Street intersection has been completed.
Work Currently Underway:
The intersection of Massachusetts Avenue and Worthen Road is currently under construction. The geometric work,
sidewalk installation and underground work has been completed. The next step is installation of the mast arms and
signal heads once the material is available from the manufacturer. Temporary pavement markings will be placed
while we await the pole relocations, once pole relocations are complete the final course of asphalt will e placed and
final pavement markings to complete the projects. This work will provide through and turning lanes,protected left-
turns, Opticom, intelligent signals and fully ADA compliant crossings.
Planned Spending for Next 5 Years:
Future spending is anticipated at the Lowell Street intersections with North Street and with East Street.
Basis for Cost Projections:
Cost projections are based on the inventory performed by a consultant engineer as well as recent work performed at
signalized intersections throughout Lexington.
Stakeholders: All travelling public in Lexington including,pedestrians, cyclists, and vehicles.
Operating Budget Impact:
Reduce the emergency calls for failed signal equipment.
DPW-Page 18 Printed November 24, 2020
Funding Source: Cash Capital,Bonding
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/1OP $ 125,000 $ 124,292 $ 708 $ $
2015/11G $ 12500 $ 1191163 $ 5,837 $ $
2016/1OJ $ 12500 $ 1201478 $ 4,522 $ $
2017/12K $ 125,000 $ 341469 $ 531 $ 9000 $
2018/16I $ 19100,000 $ 4711359 $ 628,641 $ $
2019/16J $ 125,000 $ 1061720 $ 18,280 $ $
2020/12G $ 125,000 $ $ $ 12500 $
Totals $ 19850,000 $ 9769481 $ 658,519 $ 215,000 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 12,500 $ 5000 $ 51000
Construction $ 112,500 $ 501000 $
Equipment
Contingency
Totals $ $ 12500 $ 5000 $ 5500 $
CPA Amount $ $ $ $ $
DPW-Page 19 Printed November 24, 2020
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Program Name: Street Improvements Date: 9-15-2020
Program ID: 5022 Department: Department of Public Works Revised: 11-9-2020
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov
Description of Capital Program:
FY2022 - $31629,591 -This is an annual request for the street improvement program. It is comprised of$2,651,674
of Town funds and$977,917 of Chapter 90 funds. (Chapter 90 funding is based on Lexington's most recent
allocation and on the current state allocation of$200 million statewide). Funds will be used for design, inspections,
planning,repair,patching, crack sealing and construction of roadways and roadway related infrastructure including
repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently
under development. Likely candidates for construction in 2021 include Hancock Street from Adams to North
Hancock Street, the Oakland Street neighborhood, Tricorne Road, South Rindge Ave and Pleasant Street. A
pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs.
This model is kept updated on a regular basis and the overall goal has been to get the town Roadway Surface Rating
(RSR)into the mid-80s. Current conditions have our RSR in the mid-80s and trending upward. The success of our
pavement preservation treatments is helping to stretch the current expenditures further than traditional methods.
These alternative pavement preservation treatments include double micro surfacing, fog seal, and cape seal, and
cold-in-place recycling.
Goals of Capital Program:
This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing
their quality and safety and maintaining and/or improving overall RSR
Impact if Not Maintained:
Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability.
Major Spending over Past 5 Years:
A map of the work over the past 5 years will be attached.
Work Currently Underway:
A map of this year's road work will be attached
Planned Spending for Next 5 Years:
We will continue to follow our pavement management roadway selection approach which includes the preservation
of roadway that are higher on the deterioration curve and rehabilitation of roadways low on the curve as well as all
of those in between. This methodology has been very successful in improving our network RSR and has been
nationally recognized this year with the honor of the prestigious James B. Sorenson award that is awarded annually
to one agency in the nation.
Basis for Cost Projections:
These costs are based on recent bids in Lexington that include contract#18-75 and#20-01
Stakeholders: Lexington residents, anyone who travels Lexington streets.
Operating Budget Impact: Administrative oversight.
Funding Source: Cash Capital, State Aid
DPW-Page 20 Printed November 24, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/11 I $ 2,270,145 $ 2,2291131 $ 3 8 J 68 $ 2,846 $
2016/1OC $ 21526,835 $ 2,5101549 $ 16,286 $ $
2017/12D $ 21542X7 $ 2,4981894 $ 43,999 $ 33 $
2018/16K $ 216001000 $ 210601479 $ 211,536 $ 3271985 $
2019/16K $ 2161601 $ 1,400,908 $ 1 M99,865 $ 116M28 $
2020/12H $ 29634M22 $ $ $ 2,634M22 $
Totals $ 15,190,730 $ 10,699,961 $ 1,409,854 $ 31080,914 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 1001000 $ 10000 $ 10000 $ 100MOO $ 1001000
Construction $ 2,5511674 $ 2,569,767 $ 2,588,312 $ 207,321 $ 2,6261806
Equipment
Contingency
Totals $ 2,6511674 $ 2091767 $ 208,312 $ 2,707XI $ 2,7261806
Chapter 90 $ 9771917 TBD TBD TBD TBD
CPA Amount $ $ $ $ $
DPW-Page 21 Printed November 24, 2020
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Program Name: Townwide Culvert Replacement Date: 9-22-2020
Program ID: 5014 Department: Department of Public Works Revised: 11-9-2020
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $390,000. We are near completion on our townwide culvert asset management plan and will finalize our
funding request once that is complete. This plan identifies the location, condition and criticality of all of the town
owned culverts. The replacement program is a companion effort with the ongoing Watershed Management Plan
however,the Culvert Asset Management plan will be the leading document guiding the budgeting and replacement
of culverts in town. The backup provided is from the watershed plans and is an overview of the future projects.
Additional backup from the Culvert Asset Management plan will be provided once available. Please note that there
is some overlap with project ID 5021 (Comprehensive Stormwater Management) as some of these projects include
culvert work as well as stream management work.
Goals of Capital Program:
Proactive replacement of townwide culverts prior to catastrophic failure will allow for proper design considerations
and funding and will also minimize the impact to residents through unexpected road closures and possible flooding.
Impact if Not Maintained:
If this work is not completed the deterioration of the pipes will continue and eventually result in large scale failure.
This may result in closure of the roadway and flooding.
Major Spending over Past 5 Years:
Replacement of a culvert on Concord Ave at Hardy's Pond Brook.. Significant design work including hydraulic
analysis has been performed for the Oxbow/Constitution Road area as well as the Valleyfield area.
Work Currently Underway:
Final design and permitting stage for the Constitution Road phase 1 work including the pursuit of easements from
two project abutters. Finalizing the Valleyfield design including an easement from one project abutter.
Geotechnical investigations are underway along with culvert design for the Waltham Street culvert at Clematis
Brook. We anticipate the bidding of these projects for this upcoming construction season and we anticipate that
most of the existing funding will be expended on these projects. The townwide Culvert asset management plan
(CMP)is also nearing completion after detailed inspection was performed on all of the known town owned culverts.
Planned Spending for Next 5 Years:
Culvert replacements throughout town as prioritized in the CMP. Replacement of the Waltham Street Culvert and
the Constitution Road culvert.
Basis for Cost Projections:
The costs are based on detailed engineering estimates based on projects of similar type and scale.
Stakeholders: Lexington roadway users as well as abutters that are regularly flooded.
Operating Budget Impact:
Administrative oversight and maintenance
Funding Source: Cash Capital,Bonding, Other
DPW-Page 22 Printed November 24, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/1OJ $ 39000 $ 38200 $ 800 $ $
2015/11 F $ 10000 $ 96,720 $ 3,279 $ $
2016/10I $ 39000 $ 1191043 $ 138,955 $ 13202 $
2017/12J $ 3 90M00 $ $ $ 3901000 $
2018/16D $ 3901000 $ $ $ 3901000 $
2019/16D $ 39000 $ $ $ 390M00 $
Totals $ 290509000 $ 5979763 $ 1509234 $ 193029002 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 651000 $ 6500 $ 6500 $ 6500 $ 651000
Construction $ 2501000 $ 25000 $ 25000 $ 25000 $ 2501000
Equipment
Contingency $ 751000 $ 7500 $ 7500 $ 7500 $ 751000
Totals $ 3901000 $ 39000 $ 39000 $ 39000 $ 39000
CPA Amount $ $ $ $ $
DPW-Page 23 Printed November 24, 2020
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Program Name: Storm Drainage Improvements and NPDES Compliance Date: 9-23-20
Program ID: 5020 Department: Department of Public Works Revised: 10-5-20
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $3 85,000- This is an annual request. $115,000 is estimated for the compliance with the construction
related portions of the National Pollutant Discharge and Elimination System(NPDES)minimum control measures
as mandated by EPA in the storm water general permit. The EPA NPDES permit requires the town to comply with
additional requirements which include illicit discharge detection and elimination(IDDE), and BMP (best
management practices) installation and retrofits. We anticipate an increase the funding necessary to comply with
the permit and that is reflected in FY2023 and beyond. During said years the budget for the NPDES stormwater
work is estimated at$300,000 as we beginning implementing the Phosphorus control plan while continuing the
IDDE program. An estimated$270,000 will be used to repair/replace drainage structures encountered during the
road resurfacing program,repair other drainage areas of concern in town and improve Stormwater issues discovered
during the NPDES investigation work. This request will provide funds to restore the function of select town
drainage systems. Much of the town has been developed and old systems are inadequate. There are many trouble
spots throughout town. Areas of drainage concern remain in numerous areas throughout town. Illicit Discharge
detection has been ongoing throughout the town. Illicit discharges continue to be found and removed from the
system. The intern program that includes significant work with the University of Massachusetts at Lowell has
provided great value to the town in searching for outfalls and illicit discharges. The Covid-19 has had some impacts
on our ability to fully utilize these students in the short-term. Further adjustments to the funding requests are
possible in future years as we navigate through the permit years and develop a better understanding of the level of
effort as cost to comply.
Goals of Capital Program:
These funds will be used to replace and supplement existing drainage structures. History has shown that most
roadway related construction activity undertaken uncovers drainage structures that are in need of repair. There have
also been several flooding situations that have been exacerbated through high intensity storm events. Additionally,
the funds will be used for continued compliance with the EPA phase II regulations. This will have the benefit of
improving the water quality in Lexington's streams and ponds as well as the proper control of Stormwater.
Impact if Not Maintained:
Drainage structures will continue to deteriorate. System failures will cause street flooding and property damage.
Failure to comply with the phase II requirements may result in fines and limit our ability to improve water quality in
our brooks and streams.
Major Spending over Past 5 Years:
Areas where work has been completed over the last several years include Barberry Road,Worthen Road East, John
Poulter Road,Munroe Road, Paul Revere Road, Diana Lane and Grant Street at York. In addition to miscellaneous
improvements throughout the paving program and continued IDDE throughout town.
Work Currently Underway:
Current Drainage improvement are being performed throughout the Locust Ave neighborhood as well as Munroe
Road. The IDDE has continued with two summer interns and work is underway on the design of numerous BMPS
as well as drainage improvements in other areas of town. Much of this design is being performed in-house to
minimize strain on the budget.
DPW-Page 24 Printed November 24, 2020
Planned Spending for Next 5 Years:
Future spending will include drainage improvements within the town paving program as well as improvements in
other areas including Tyler Road and Oak Street. Work on the IDDE program will continue and removals of illicits
will be made as they are found. BMP installation and retrofits will be made throughout town with some likely
candidates are Hathaway Road and Rindge Ave and the surrounding area. The Engineering Division has acquired a
Coastal Zone Management Grant in partnership with the City of Arlington and the Mystic River Watershed
Association that will be used for at least 9 BMP installations within the Mystic River Watershed.
Basis for Cost Projections:
Cost are based on similar contracted work that the Engineering Division has performed over the last several years.
Stakeholders: Lexington Residents.
Operating Budget Impact:
Preemptive repair of existing drainage structures will reduce damage to the structures themselves,to existing
pavement and to public and private property. It will also reduce the manpower time and materials needed by DPW
to respond to emergency needs and complaints.
Funding Source: Cash Capital,Bonding, Other
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/1OK $ 34000 $ 2971941 $ 42,059 $ $
2014/1OD $ 340,000 $ 3401000 $ $ $
2015/11C $ 340,000 $ 3401000 $ $ $
2016/1OD $ 340,000 $ 336,792 $ 3,208 $ $
2017/12E $ 34000 $ 269,474 $ 70,526 $ $
2018/16B $ 34000 $ 1161496 $ 213,257 $ 101248 $
2019/16B $ 38500 $ 1411043 $ $ 243,957 $
2020/12D $ 385,000 $ $ $ 38500 $
Totals $ 29810,000 $ 198419746 $ 3299050 $ 6399205 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 1151000 $ 30000 $ 3001000 $ 30000 $ 3001000
Construction $ 2701000 $ 27000 $ 27000 $ 27000 $ 2701000
Equipment
Contingency
Totals $ 3851000 $ 57000 $ 5701000 $ 5701000 $ 5701000
CPA Amount $ $ $ $ $
DPW-Page 25 Printed November 24, 2020
Town o Lew%.1
lng ton - FY2 022-2 6 Ca ital Pao yam Investment
p g
Program Name: Comprehensive Watershed Stormwater Management Date: 9-23-20
Program ID: 5021 Department: Department of Public Works Revised: 11-9-20
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $390,000. This is an annual request. DPW, Engineering and Conservation continue to collaborate on
addressing drainage/brook management issues. The Charles River, Shawsheen River, and Mystic River watershed
management plans have all been completed. This request is for the continuing design/implementation of the
watershed plans and for the construction of priorities established in the watershed plans. Staff has reviewed the
three watershed plans and developed a likely prioritization schedule with built-in flexibility pending unforeseen
changes. The requested funding will be used to move forward with the determined prioritized areas. Please note that
there is some overlap with project ID 5014 (Townwide Culvert Replacement) as some of these projects include
culvert work as well as stream management work. The Whipple Brook area construction has been completed.
Design work is in progress in the Valleyfield area and this project will be phased. Additionally, a thorough
evaluation has been completed in the Oxbow/Constitution area with design now in progress with easements
discussion and permitting commencing soon. This will be a multi-phase construction project.
Goals of Capital Program:
Sediment has built up in the brooks and wetlands and in turn has caused a reduction in the volume of water that can
be handled by our drainage system. In some cases the drain system outlets into the brooks have been completely
filled with sediment. Additionally,there are streams and brooks in need of restoration,undersized drainage systems
and piped brooks that need attention and may be best served by day lighting or upsizing. Long-term benefits
include the reduction/prevention of damage to property and reduction in liability and overall improvement to the
health of our waterways.
Impact if Not Maintained:
The risk of flooding due to poor drainage will increase and cause private property damage, town infrastructure
damage, and street flooding.
Major Spending over Past 5 Years:
Pleasant Street drainage and Whipple Hill daylighting are significant projects that have been completed over the last
5 years. Additionally design work and hydraulic analysis for the Oxbow/Constitution Road area and the
Valleyfield Area have progressed significantly and are nearing permitting. there is also culvert design work in these
areas as described in program ID 5014.
Work Currently Underway:
Final design and permitting stage for the Constitution Road phase 1 work including the pursuit of easements from
two project abutters. Finalizing the Valleyfield design including an easement from one project abutter.
Geotechnical investigations are underway along with culvert design for the Waltham Street culvert at Clematis
Brook. We anticipate the bidding of these projects for this upcoming construction season and we anticipate that
most of the existing funding will be expended on these projects.
Planned Spending for Next 5 Years:
Significant improvements to be made in the Valleyfield area as well as the Constitution/Oxbow Road area. These
are both phase 1 of multi-phase improvements.
Basis for Cost Projections:
The costs are based on detailed engineering estimates based on projects of similar type and scale.
DPW-Page 26 Printed November 24, 2020
Stakeholders: Lexington residents and Town infrastructure,the environment and public health.
Operating Budget Impact:
This program will impact the operating budget by addressing flooding issues in a more complete process and save
time and future expenses.
Funding Source: Cash Capital,Bonding, Other
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2013/100 $ 39000 $ 3881817 $ 1,183 $ $
2014/1OF $ 39000 $ 3871429 $ 2,571 $ $
2015/11D $ 390,000 $ 363,408 $ 26,592 $ $
2016/1OF $ 39000 $ 3491030 $ 40,970 $ $
2017/12G $ 390,000 $ 671557 $ 158,106 $ 164,337 $
2018/16C $ 390,000 $ $ $ 39000 $
2019/16C $ 390MOO $ $ $ 390,000 $
2020/NA $ $ $ $ $
Totals $ 29730,000 $ 19556,241 $ 229,422 $ 9449337 $
*Data current as ofNovember 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 651000 $ 65,000 $ 65,000 $ 65,000 $ 651000
Construction $ 3251000 $ 32500 $ 325,000 $ 325,000 $ 3251000
Equipment
Contingency
Totals $ 3901000 $ 3 90,000 $ 3901000 $ 3901000 $ 3901000
CPA Amount $ $ $ $ $
DPW-Page 27 Printed November 24, 2020
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APAIL19=' xln ton - FY2 022-2 6 Ca ital Town o L e Improvement Project
� p
Project Name: Battle Green Streetscape Improvements Date: 9-21-20
Project ID: DPW-22-1 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Project:
FY2022 - $—. Funds for a study of the Battle Green area were approved in FY2013. The study looked at the
pedestrian and vehicular safety and flow in and around the Battle Green,ways to enhance the access and visibility
of the historical sites and how it relates to the overall Center Streetscape Project. A conceptual plan has been
developed and there will be further revision after some additional necessary evaluation and public process. Funds
were approved in FY2016 ($200,000)to hire an architect/engineering firm to take the conceptual ideas to a 100%
design which will provide us with a plan and cost estimates for any recommended improvements to the area. This
designer is under contract to further the design. The FY2023 request is for construction funds. This program differs
from Project ID #672 which addresses the on-site components of the Battle Green area.
Justification/Benefit:
The Battle Green area is an important and highly valued historic area. It is a high use area with many visitors and
events occurring each year. Better access,pedestrian and vehicular flow and visibility to the historic sites and
monuments is needed to enhance the visitor experience, aid in preservation and improve visitor safety.
Impact if Not Completed:
An opportunity to improve upon a valuable asset for the Town will be lost and safety will remain a high concern.
Timeframe: 2023-2024
Replacement Frequency:
This is an update to existing town infrastructure that includes roadway and sidewalks and will be part of our
ongoing asset management plan.
Basis for Cost Projections: Estimate based on the current design which includes roadway and sidewalk
improvements.
Stakeholders: All Town Departments,residents,visitors,tourism, economic development and historical society.
Operating Budget Impact: None at this time.
Funding Source: Cash Capital,Bonding
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2014/8E Battle Green Streetscape $ KOM $ 835587 $ 6,413 $ $
Improvements
2015/8E Improvements
Green
ntreetscape $ 200,000 $ $ 193,587 $ 61413 $
Totals $ 290,000 $ 839587 $ 200,000 $ 69413 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 2501000
Project Management
Construction $ 2,50000
Equipment
Contingency $ 25000
Totals $ $ 39000,000 $ $ $
CPA Amount $ $ $ $ $
DPW-Page 31 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Hartwell Ave. Compost Site Improvements Date: 9/23/20
Project ID: DPW-22-2 Department: Department of Public Works Revised:
Submitted by: Robert Beaudoin Phone: 781-274-8334 Email: rbeaudoinglexingtonma.gov
Description of Project:
FY2022 -No funding request. The FY2025 funding request is for$200,000 for the installation of a materials
measuring system capable of calculating material coming in and out of the compost site.
Justification/Benefit:
Now that the new office is complete and the new traffic flow pattern is in place staff would like to move forward
with the installation of a materials measuring system. This will help staff to more accurately account for materials
that go in and out of the facility and to provide opportunities to capture additional revenue.
Impact if Not Completed:
Continued lost opportunity for revenue and less accurate materials tracking.
Timeframe: FY2025 construction season.
Replacement Frequency:
Basis for Cost Projections: Based on similar projects in other communities.
Stakeholders: Residents, commercial vendors, all Town Departments.
Operating Budget Impact:
Funding Source: Compost Fund
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2017/12N Compost Site Improvements $ 20000 $ 19902 $ $ $ 198
Totals $ 200,000 $ 199,802 $ $ $ 198
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 2001000
Equipment
Contingency
Totals $ $ $ $ 2009000 $
CPA Amount $ $ $ $ $
DPW-Page 32 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Municipal Parking Lot Improvements Date: 9-21-20
Project ID: DPW-22-3 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma,gov
Description of Project:
FY2022 - $ . This funding request is for the design and construction/reconstruction of the parking lot that extends
from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most
westerly side. It includes reconstruction of the existing asphalt parking areas as well as new construction and
reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for improved
flow through the parking area as well as additional parking spaces. Currently,this project is on hold as decisions on
the possible redesign and reconfiguration of the Police Station are vetted. The final design will likely impact the
proposed parking lot.
Justification/Benefit:
Much of the parking lot is in disrepair and overdue for resurfacing/reconstruction. Additionally, with the changes
to the Hosmer House there is space that is now available that can provide for additional parking with a net increase
in green space.
Impact if Not Completed:
Parking availability for the government parking will remain limited and in disrepair.
Timeframe: 2024-2025
Replacement Frequency:
This is an asset that falls under the towns asset management program. Once complete,with proper preservation the
life can extend 20 to 30 years.
Basis for Cost Projections: Estimates are based on similar work performed under recent street improvement
contracts. The funding requested is currently just a placeholder. This will be better defined as scope is defined.
Stakeholders: Employees, residents, and other customers to the municipal buildings.
Operating Budget Impact: None.
Funding Source: Cash Capital,Bonding, Parking Fund
Prior Authorizations: None.
DPW-Page 33 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $4000 $4000
Project Management
Construction $4001000
Equipment
Contingency $401000
Totals $ $ $ 409000 $ 4809000 $
CPA Amount $ $ $ $ $
DPW-Page 34 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Public Parking Lot Improvement Program Date: 9-21-20
Project ID: DPW-22-4 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Project:
FY2022 - $100,000. This funding request is for the design and construction/reconstruction of Public Parking lots
located in downtown Lexington. These include the Depot lot,the lot between Edison Way and the Depot(CVS lot),
and the lot between Waltham Street and Muzzey Street(Michelson lot) These lots are currently in fair to poor
condition with inefficient circulation and parking lot layout. This funding would allow for the redesign of these lots
including improved efficiency, circulation and improve aesthetics. It includes reconstruction and reconfiguration of
existing asphalt parking lots as well as curbing landscaping, line striping, and other related items. The first year
funding is for survey and to work toward a conceptual plan development design(survey is already available for the
CVS lot). More detail is needed in order to get solid estimates on the cost of construction. This project is a
candidate to be funded with parking meter funds.
Justification/Benefit:
Much of these parking lots are in disrepair and overdue for reconstruction and reconfiguring.
Impact if Not Completed:
Public parking in downtown will remain in disrepair.
Timeframe: 2022-2025
Replacement Frequency:This is an asset that falls under the towns asset management program. Once complete,
with proper preservation the life can extend 20 to 30 years.
Basis for Cost Projections: Cost projections are based on survey and design work that the town has had performed
for similar size areas.
Stakeholders: Residents,tourists and other customers to the downtown area.
Operating Budget Impact: None.
Funding Source: Cash Capital,Bonding, Parking Fund
Prior Authorizations: None.
DPW-Page 35 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 1001000 $ 1001000 $ 1001000
Project Management $ 4001000 $ 4001000
Construction
Equipment
Contingency
Totals $ 100,000 $ $ 5009000 $ 5009000 $
CPA Amount $ $ $ $ $
DPW-Page 36 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: New Sidewalk Installations Date: 9-21-20
Project ID: DPW-22-5 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Project:
FY2022 - $650,000. This request is for funding to survey, design and install sidewalks in various locations
throughout town. New sidewalk requests are submitted through the Transportation Safety Group (TSG)through
resident petitions those requests are evaluated and prioritized by TSG and forwarded to Engineering for design and
construction. The request covers numerous sidewalks over multiple years that are entered in this one capital
request. The proposed sidewalks are Lincoln Street from Marrett Road to Middle Street(FY2022), Cedar Street in
its entirety(FY2023) and North Street/Burlington Street from Grove Street to Adams Street(FY2025).
Justification/Benefit:
Installation of a sidewalk would improve accessibility for residents that live on and around these roadways.
Separating pedestrians from vehicles improves the overall safety for all users. Currently these roadways do not
have sidewalks in these locations and are fairly narrow making it difficult to walk along the roadway edge
comfortably. These installations improve connectivity to existing sidewalk networks in the area.
Impact if Not Completed:
Maintaining existing conditions may deter residents from using the roadways for pedestrian use. Installing the
sidewalk would support the Town's efforts towards creating complete streets which creates opportunities for
alternative transportation modes that are safe and accessible for all users.
Timeframe: 2022-2026
Replacement Frequency: 25 years.
Basis for Cost Projections: The cost estimates are based on the cost of installing sidewalks that are similar in
magnitude and difficulty which include locations such as Concord Avenue and Hill Street.
Stakeholders: Residents of the surrounding neighborhoods. Increasing sidewalk installation and connectivity also
allows for more people to walk to destinations which may result in a reduction in vehicular use throughout town.
Operating Budget Impact: Adding these facilities will result in an impact to the operating budget as snow
removal and long-term upkeep will be needed.
Funding Source: Cash Capital,Bonding
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2015 STM/4 Pelham Rd.Accessibility $ 15000 $ 10060 $ $ 411340 $
Study
2017/12W Hill St.Design $ 15000 $ 50,769 $ 2,216 $ 97,015 $
2018/16J Pelham Road and Sidewalks $ 1,400,000 $ 758,459 $ 449,419 $ 192,121 $
2019/16H Hill St.Sidewalk Constr. $ 1,50000 $ 360 $ 11067,735 $ 431,905 $
2020/12I New Sidewalks $ 28000 $ $ $ 2801000 $
Totals $ 3,480,000 $ 918,248 $ 19519,370 $ 19042,381 $
*Data current as ofNovember 20,2020.
DPW-Page 37 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 501000 $ 7500 $ 25000
Project Management
Construction $ 5001000 $ 75000 $ 2,5001000
Equipment
Contingency $ 1001000 $ 11500 $ 5001000
Totals $ 6509000 $ 9409000 $ $ 392509000 $
CPA Amount $ $ $ $ $
DPW-Page 38 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Bedford and Hartwell Ave. Long-Range Transportation Improvements Date: 9-21-20
Project ID: DPW-22-6 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Project:
FY2022 -no funding requested. The previous request of$1.5 million provided funds for the 25% design related to
a future capital project for improvements to Route 4/225 (Bedford Street/Hartwell Avenue), including the "jug-
handle" intersection;the 25% design is critical to keeping Lexington's place for this project on the state's Long
Range Transportation Plan(LRTP). The limits of work along Bedford Street are approximately from the Route 95
bridge to the Bedford Town Line, along Hartwell from Bedford Street to the end(exception of improvements in
progress currently), and miscellaneous improvements along Wood Street. Focus is on improving safety,
accessibility for all users (all modes of transportation), and improving the overall flow of the corridor. It is
anticipated that additional design funding will be requested at a future town meeting to get through the 100% design
and the intent is to get state funding for the construction through the LRTP which is a competitive process.
Justification/Benefit:
The Boston Region Metropolitan Planning Organization(MPO) "Destination 2040",the Long-Range Transportation
Plan" (LRTP) includes the Route 4/225 (Bedford Street) and Hartwell Avenue(Lexington)Major Infrastructure
Project as a recommended project for the FFY2030-2034 time band and it carries an estimated cost of
approximately$48,000,000, subject to change based on design. Since the Bedford Street/Hartwell Project won't be
at a 25% design stage by next winter, it will miss the approved FFY2021-2025 time band for MPO Transportation
Improvement Program(TIP) funding. The new 2025-2029 time band is fiscally constrained, and there will be
competition from more projects than can be funded. The Boston MPO members will be looking to see if the Town
intends to move this project forward before voting to move it into the new LRTP.
Massachusetts Department of Transportation(MassDOT) staff provided feedback to Lexington staff in 2019,
indicating a design approach that they would be open to considering. This is an important and a positive step, since
prior town design approaches had met with disfavor by MassDOT.
Impact if Not Completed:
Without design commitment, the State will not keep this project on the Long Range transportation Plan,therefore
Lexington would forfeit the possibility of Federal funding of a major share of the construction costs.Both the
Hartwell Avenue re-zoning initiative and the $50,000 2018 Town Meeting authorization to update the
Transportation Management Overlay District(TMOD)Plan underscore the need for pursuing the 25%design to
stay on the path for Federal construction funds. The possibility for creating pedestrian and bicycle connections, and
the possibility of future zoning bode well for ranking highly with the MPO to advance in the state TIP planning
process. These improvements are also important for the safety of emergency egress from Hanscom AFB and
Lincoln Labs. The Bedford Street/Hartwell Ave. Project scored highly for the current LRTP,tied for second with
two other projects out of 39 projects.
Timeframe: FY2030-2034,with the possibility of moving to 2024-2029.
Replacement Frequency:
This is an asset that falls under the towns asset management program and the assets within that corridor have
various replacement frequencies and will be managed to extend the useful life to the degree practicable.
Basis for Cost Projections: The 25%design costs were based on detailed discussion with design consultants that
are familiar with MassDOT LRTP projects. The future cost are placeholder approximations that will be adjusted as
design progresses and more detail is available.
DPW-Page 39 Printed November 24, 2020
Stakeholders: Lexington, Bedford, Hanscom Air Force Base residents and employees,pedestrians, cyclists,
commercial property owners,tenants, employees and patrons of Hanscom Field, Hartwell Avenue and Bedford
Street, and the region and the Massachusetts life sciences economy.
Operating Budget Impact: None at this time.
Funding Source: Cash Capital,Bonding, State Aid, Other
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2013/10Q Improvements
Ave.
e.Infrastructure $ 600,000 $ 597,337 $ 2,663 $ $
2015/11H Improvel Ave.ments Infrastructure $ 4,750,000 $ 425,721 $ 81,877 $ 4,242,402 $
2017/12L Hartwell Ave.Infrastructure $ 211851000 $ $ $ 2,185,000 $
Improvements-Supplemental
2019 STM/8 Hartwell Ave.Infrastructure Design $ 1550000 $ $ $ 115005000 $
Totals $ 9,035,000 $ 1,023,058 $ 849540 $ 799279402 $
*Data current as of November 20,2020. The 2013-2017 authorizations were for work on Hartwell Ave. that has been put on hold
until decisions are finalized about redesign for the corridor.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition $ 2001000
Design/Engineer $ 1,200,000
Project Management
Construction
Equipment
Contingency $ 180,000
Totals $ $ $ 195809000 $ $
CPA Amount $ $ $ $ $
DPW-Page 40 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Street Acceptance Date: 9-21-20
Project ID: DPW-22-7 Department: Department of Public Works Revised:
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Project:
FY2022 - $0. No requests have been submitted at this time for betterments. There is one potential street acceptance
for Luongo Farm Lane. This is a subdivision under the control of the developer so there will be no upfront costs to
the town for this proposed street acceptance. The roadway has been built to town standards and inspected by the
Engineering Division.
Justification/Benefit:
The length of the town roadways is part of a formula used by the state to determine total Chapter 90 allotments and
the addition of this road to the mileage will result in a small increase to the yearly funding received. Additionally an
improved roadway will be provided to the abutting residents and improve the ability for the town to provide
emergency services and snow removal.
Impact if Not Completed:
The town does minor maintenance to ensure the properties are accessible by emergency vehicles and plowing
equipment. The time and cost for maintenance of this road will be effectively eliminated for 4-5 years and greatly
reduced thereafter.
Timeframe:
TBD.
Replacement Frequency:
This is an asset that would fall under the town's asset management program. Once complete,with proper
preservation the life can extend 20 to 30 years or more.
Basis for Cost Projections: No cost
Stakeholders: Town residents, abutters, and public service providers.
Operating Budget Impact: These roadways will become part of the town network for maintenance.
Funding Source: Other
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2017/20 Harbell Street $ 14700 $ 781184 $ $ 68,816 Spring ATM
Totals $ 1479000 $ 789184 $ $ 689816
*Data current as of November 20,2020.
DPW-Page 41 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment
Contingency
Totals $ $ $ $ $
CPA Amount $ $ $ $ $
DPW-Page 42 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Public Grounds Irrigation Improvements Date: 9/23/20
Project ID: DPW-22-8 Department: Department of Public Works Revised:
Submitted by: Christopher Filadoro Phone: 781-274-8355 Email: cfiladoro@lexingtonma.gov
Description of Project:
FY2022 -No funding request. The FY2024 funding request is for$200,000 ($120,000 tax levy and$80,000 CPA).
The updates to the systems will implement new technology and allow the irrigation to be more targeted on the turf
areas and will result in less water usage. Items will include valves, irrigation heads, controllers, and water lines.
Public Grounds areas include the Battle Green, Hastings Park, Emery Park, Cary Hall, Town Hall Complex, etc.
Justification/Benefit:
Water is essential for turf to grow,recover and thrive. It is especially important for seed establishment and
aesthetics. This system will allow us to conserve water while continuing to provide aesthetically pleasing turf areas.
Impact if Not Completed:
Lack of proper irrigation will lead to deteriorating turf which will lead to higher maintenance costs and to unsightly
appearances and also lead to increased water usage.
Timeframe: FY2024 construction season
Replacement Frequency:
Basis for Cost Projections: Estimate obtained from vendor based on 2018 bid Smart Water Management.
Stakeholders: Residents,Non-Residents, Town Staff
Operating Budget Impact: Reduced staff time for turf maintenance, and reduced costs for water usage.
Funding Source: Cash Capital, CPA
Prior Authorizations:
Town Meeting Description Authorized Expended* Encumbered* Remaining* Returned
2018/10E Public Grounds Irrigation $ 100,000 $ $ $ 100,000 $
Improvements
Totals $ 100,000 $ $ $ 1009000 $
*Data current as of November 20,2020.
DPW-Page 43 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction $ 2001000
Equipment
Contingency
Totals $ $ $ 2009000 $ $
CPA Amount $ $ $ 8000 $ $
DPW-Page 44 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Cemetery Columbarium Date: 9/23/20
Project ID: DPW-22-9 Department: Department of Public Works Revised:
Submitted by: David Pinsonneault Phone: 781-274-8314 Email: dpinsonneault@lexingtonma.gov
Description of Project:
FY2022 -No funding request. The FY2024 funding request is for$413,250 will be used to design and construct a
columbarium(a structure with niches to store funeral urns with cremated remains) at Westview Cemetery.
Justification/Benefit:
Due to the rising number of cremations, an option for interring urns has been requested. Currently urns are interred
in traditional burial plots. Construction of a columbarium will provide an option for urns while freeing up
traditional burial plots for regular body burials. This will provide a more efficient use of space and meet the needs
of those choosing cremation.
Impact if Not Completed:
If not constructed then urns will be buried in regular plots according to the existing rules at Westview Cemetery.
Timeframe: Construct in Spring 2024.
Replacement Frequency:
Basis for Cost Projections: Cost estimate obtained from research by the Ad-Hoc Crematory Study Committee.
Stakeholders: Lexington residents.
Operating Budget Impact: Minor impact.
Funding Source: Cash Capital,Bonding
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 2000
Project Management
Construction $ 357,500
Equipment
Contingency $ 351750
Totals $ $ $ 4139250 $ $
CPA Amount $ $ $ $ $
DPW-Page 45 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Staging for Special Events Date: 9/23/20
Project ID: DPW-22-10 Department: Department of Public Works Revised:
Submitted by: Christopher Filadoro Phone: 781-274-8355 Email: cfiladoroglexingtonma.gov
Description of Project:
FY2022 - $65,000. Request is to fund the purchase of two (2) staging units to be used at Town special events
including Patriot's Day and other Town events. These new staging units would replace the borrowed trailers we use
from Waltham which are unstable,more difficult to move and are subject to availability for our events.
Justification/Benefit:
The Town has had to rely on borrowing wagon trailers from Waltham to use for the Patriot's Day events. The units
are not accessible, are becoming unstable and are harder to acquire. They are also not available to be used for any
other town events or programs.New staging would allow for access by persons with disabilities,provide a more
stable and safer seating/viewing area and be more readily available for town events and programs.
Impact if Not Completed:
If the Town did not purchase the staging units safety of the people using the wagon trailers would continue to be an
issue as would non access by persons with disabilities.
Timeframe:
Purchase for the Fall of 2021
Replacement Frequency:
Basis for Cost Projections: Estimate from the Stage Depot.
Stakeholders: Town residents, Celebrations Committee, Community Center and other town groups.
Operating Budget Impact: Minimal impact
Funding Source: Levy
Prior Authorizations: None.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment $ 65,000
Contingency
Totals $ 65,000 $ $ $ $
CPA Amount $ $ $ $ $
DPW-Page 46 Printed November 24, 2020
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Department of Public Works
Water and S Enterprise Funds
Requested Budget
Fiscal 2022
Submitted
by:
David Pinsonneault, Director of Public Works
Select Board Presentation
December 2 2020
.�tAOR&I
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Town of Lexington
FY2022 Budget Development
P IL 1q11
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by
providing quality drinking water, by ensuring the proper and safe discharge of our wastewater
and by maintaining our commitment to improving the infrastructure.
Budget Overview: The FY2022 budget request for the Water Enterprise Fund is $12,830,056.
This is an increase of$1,107,727 or 9.45% more than FY2021. Compensation is increasing
$99,301 or 12.35% from FY2021, due to contractually obligated increases from the newly settled
contract. The expense request of$514,300 is $11,375 or 2.26% more than FY2021.
Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to
increase by $200,000 per year for a minimum of 10 years. This will result in reduced debt
service costs over time, providing a better value to rate payers.
A preliminary FY2022 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by the final assessment in June 2021. For now, an increase of 10% has
been projected. Indirect payments to the General Fund are preliminarily, shown with a (0.68)%
increase, with final numbers pending the completion of an Indirect Cost Study by the Finance
Department. OPEB and Debt service numbers are preliminary as well.
The Water Division maintains and repairs the water system which delivers water to Lexington
homes and businesses. The system has been operated as an enterprise fund since 1988, which
means that fees charged to customers are calculated to cover all operating and capital
expenses. These expenses include the purchase of the water from the Massachusetts Water
Resources Authority (MWRA) and the operating expenses of the Water Division.
The Water Division has a three-block inclining rate structure to encourage water conservation.
As a customer uses more water, the water rate increases. Customers are billed twice per year
based on water consumption from which a sewer charge is determined.
Division Goals:
1. Continue with the Hydrant Maintenance Program.
2. Begin implementing the Automatic Meter Reading System (AMR).
3. Implement a valve/hydrant maintenance and/or backflow/cross connection program.
4. Continue to evaluate water usage, to move towards conservation efforts.
3600-3700 - Water/Sewer Enterprise 1
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0
Enterprise Funds
Retained Earnings $611000 $0 $0 $0 $0
User Charges $10,621,644 $10,594,289 $11,414,329 $12,522,056 $1,107,727 9.70%
Meter Charges $40,031 $44,896 $357000 $35,000 $0 %
Investment Income $25,863 $17,931 $8,000 $8,000 $0
Fees & Charges $36912711 $399,794 $265,000 $265,000 $0
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $684,682 $660,929 $804,234 $903,535 $99,301 12.35%
Expenses $3951107 $4207436 $5021925 $514,300 $117375 2.26%
Cash Capital $0 $0 $2001000 $4007000 $2007000 100.00%
Debt $174361995 $1,192,000 $172781770 $17 278,770 $0 %
MWRA $77128,006 $7,413,364 $870061399 $8,807,039 $800,640 10.00%
O P E B $9,089 $2761 $0 $2761 $2761
Indirects 1 $869,8331 $894,5731 $930,0011 $923,651 $(6,350) (0.68)%
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
3610 Water Operations $27516,784 $2,273,365 $275857929 $27696,605 $110,676 4.28%
3620 MWRA $77128,006 $7,413,364 $87006,399 $8,807,039 $800,640 10.00%
Cash Capital $0 $0 $2007000 $400,000 $200,000 100.00%
O P E B $9,089 $25 761 $0 $21 761 $21 761 %
Indirects 1 $8697833 $8947573 $9307001 F TF $(6,350) (0.68)%
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries &Wages $555,297 $543,405 $639,292 $716,065 $76,773 12.01%
Overtime $129,385 $1179 523 $164,942 $187,470 $22,528 13.66%
Personal Services $684,682 $660,929 $804,234 $903,535 $995 301 12.35%
Contractual Services $164,645 $183,763 $260,625 $269,800 $9,175 3.52%
Utilities $8,221 $18,143 $14,800 $17,000 $21200 14.86%
Supplies $2071114 $1921234 $202,500 $202,500 $0
Small Capital $15,127 $26,296 $25,000 $25,000 $0
Expenses $395,107 $4205 436 $502,925 $514,300 $11,375 2.26%
Cash Capital $0 $0 $200,000 $400,000 $200,000 100.00%
Debt $11436,995 $1,192,000 $11278,770 $1,278,770 $0 %
MWRA $77128,006 $7,413,364 $8,0061399 $8,807,039 $800,640 10.00%
O P E B $9,089 $21 761 $0 $21 761 $2,761 %
Indirects $869,833 $8941573 $930,001 r $923,651F $(6,350) (0.68)%
3600-3700 - Water/Sewer Enterprise 2
Town of Lexington
Jb
?�
! , FY2022 Budget Development
N6
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Superintendent of Water & Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector 2 2 2 2
Heavy Equipment Operator 4 4 4 4
Laborer-Truck Driver 1 1 1 1
Department Assistant 0.2 0.2 0.2 0.2
Total FTE 11.2 11.2 11.2 11.2
Total FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT
3600-3700 - Water/Sewer Enterprise 3
Town of L
I-( T
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element: 3610 Water Operations
Budget Description: The Water Operations Compensation budget funds one-half of the
salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary,
along with the wages of 10 Water Division employees. Water staff work with the Water/Sewer
Abatement Board.
The Water Division is requesting Compensation of$903,535 which is an increase of$99,301 or
12.35% from FY2021, due to the cost of contractually obligated step increases and cost of living
adjustments from the newly settled contract. The Expense request of$514,300 reflects a
increase of $11,375 or 2.26% from FY2021. The main areas of increases are in postage and
supplies. The professional development increase is due to the need to provide training and
licenses for existing and several new personnel. Postage is increasing to cover the actual costs
and cover any additional costs to inform residents of water conservation.
Please note that debt service is subject to change for FY2022 as the impact of the proposed
FY2022 water capital budget is evaluated.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $5551297 $5421205 $6341192 $710,965 $76,773 12.11%
513000 Overtime $1291 385 $1171 523 $1641 942 $187,470 $22528 13.66%
514100 J Stipends $0 $1,200 $51100 $5,100 $0
Subtotal Compensation $684,682 $660,928 $804,234 $9031 535 $99,301 12.35%
3600-3700 - Water/Sewer Enterprise 4
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $1029794 $1155917 $1589125 $1609000 $19875 1.19%
538080 Printing & Forms $176 $174 $29500 $29000 $(500) (20.00)%
530000 Professional Services $409002 $255315 $309000 $409000 $109000 33.33%
538110 Police Details $10,316 $10,768 $259000 $229000 $(3,000) (12.00)%
538010 Advertising $553 $1,510 $1,000 $19000 $0 %
524030 Equip. Service & Repair $528 $5,956 $3,500 $3,500 $0 %
527020 Equipment Rental $556 $0 $500 $500 $0 %
538060 Catering/Meals $469 $475 $19000 $800 $(200) (20.00)%
538050 Drug &Alcohol Testing $39588 $15042 $69000 $6,000 $0 %
542020 Postage & Mailing $67 $155471 $159000 $16,000 $1,000 6.67%
530060 Prof Dev &Training $3,036 $6,395 $89000 $89000 $0
530040 Sem./Workshops/Conf. $2,559 $740 $8,000 $8,000 $0
534040 Software Maintenance $0 $0 $2,000 $2,000 $0
521000 Utilities $0 $945 $500 $500 $0
521010 Electricity $29200 $25000 $49000 $4,000 $0
531000 Water/Sewer $49280 $105864 $69000 $8,000 $2,000 33.33%
534020 Telephone $19718 $15888 $29300 $29000 $(300) (13.04)%
534030 Mobile Devices $23 $25446 $21000 $29500 $500 25.00%
558000 Supplies $4,025 $11,630 $8,000 $8,000 $0 %
542000 Office Supplies $625 $15153 $1,000 $1,000 $0 %
573000 Membership/Dues $727 $15099 $29500 $2,500 $0 %
558010 Clothing &Safety Equipment $119404 $105507 $129000 $12,000 $0 %
545010 Chemicals&Cleaning Supplies $0 $0 $19000 $1,000 $0 YO
553030 Motors/Pumps $0 $0 $29000 $29000 $0 %
553040 Pipes & Fittings $25,629 $17,412 $36,000 $369000 $0 %
553060 Tools/Lumber/Hardware $19,459 $18,812 $8,000 $8,000 $0 %
553070 Paving Supplies & Materials $25,103 $155778 $30,000 $30,000 $0 %
548020 Vehicle Parts & Supplies $179617 $205870 $59000 $5,000 $0 %
585010 Hydrants & Meters $919859 $705703 $859000 $85,000 $0 %
553080 Sand & Gravel $105665 $245271 $129000 $12,000 $0 %
585020 Small Equipment $3,443 $845 $59000 $59000 $0 %
585030 Vehicles $11,6851 $25,451 $20,000 $20,000 $0 %
Subtotal Expenses $395,106 $420,437 $502,925 $514,300 $11,375 2.26
591000 Long-Term Debt Principal $132329488 $1,0245242 $1,0419406 $1,041,406 $0 %
591500 Long-Term Debt Interest $2049507 $1675759 $2049031 $204,031 $0 %
592510 Interest on Temp. Loans $0 $0 $339333 $33,333 $0 %
595000 Repay Temp. Loans $0 $0 $0 $0 $0 YO
593000 1 Issuance Costs $0 $0 $0 $0 $0 %
Subtotal Debt $1,436,995 $1,192,001 $1,278,770 $1,278,770 $0
Total 3610 Water Operations $2,5167783 $2,2731366 $2,585,929 $2,696,605 $1109676 4.28%
3600-3700 - Water/Sewer Enterprise 5
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3600 Water Enterprise
Element: 3620 Water MWRA
Budget Description: Lexington belongs to the Massachusetts Water Resources Authority
(MWRA) from which it purchases almost two billion gallons of water each year. The Town
provides this water to approximately 99.8% of Lexington residences and businesses.
The FY2022 MWRA assessment is shown as a 1 0% 'placeholder' at this time. The preliminary
FY2022 assessment will be known in February, with the final assessment being approved by the
MWRA Board of Directors in June 2021.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
531010 MWRAAssessment $7,128,006 $77413,364 $8,006,399 $8,8077039 $800,640 10.00%
Subtotal MWRA $7,128,006 $7,413,364 $8,006,399 $8,807,039 $800,640 10.00%
Total 3620 MWRA $7,128,006 $734135364 $8,006,399 $8,8077039 $8003640 10.00%
3600-3700 - Water/Sewer Enterprise 6
<.
Town of Lexington
FY2022 Budget Development
P IL 1q11
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by
providing quality drinking water, by ensuring the proper and safe discharge of our wastewater
and by maintaining our commitment to improving the infrastructure.
Budget Overview: The FY2022 budget request for the Sewer Enterprise Fund is $11,679,526.
This is an overall increase of$916,207 or 8.51% more than FY2021. Compensation is
increasing $35,207 or 9.60% from FY2021, due to contractually obligated increases from the
newly settled contract. Expenses are increasing by $10,500 or 2.36% from FY2021.
Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to
increase by $100,000 per year for a minimum of 10 years. This will result in reduced debt
service costs over time, providing a better value to rate payers.
A preliminary FY2022 MWRA assessment will be issued in February by the MWRA Board of
Directors to be followed by final assessment in June 2021. Indirect payments to the General
Fund are preliminarily shown as decreasing by $(24,740) or (4.57)%, with final numbers pending
the completion of an Indirect Cost Study by the Finance Department. OPEB and debt service
numbers are also preliminary.
The Sewer Division maintains the entire sewer system, which serves 99% of Town residences,
and ensures the safe and proper discharge of the Town's wastewater. This system has operated
as an enterprise fund since 1988, which means that sewer rates charged to customers are
calculated to cover all operating, capital and indirect expenses of the Sewer Division. Customer
sewer utilization is determined based on water usage over the same period.
Division Goals:
1. Continue the pipe flushing program and root removal in all areas.
2. Work with the Water Enterprise Division in implementing the Automatic Meter Reading
System (AMR).
3. Continue to educate the public on the costs and problems created by Inflow & Infiltration.
3600-3700 - Water/Sewer Enterprise 7
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Funding Sources Actual Actual Estimate Projected Increase Increase
Tax Levy $0 $0 $0 $0 $0
Enterprise Funds
Retained Earnings $0 $0 $0 $0 $0
User Charges $9,459,236 $9,885,948 $103401,319 $11,317,526 $916,207 8.81%
Connection Fees $3,842 $695 $0 $0 $0 %
Investment Income $251298 $14,259 $8,000 $81000 $0 %
Fees &Charges $486,096 $514,538 $354,000 $354,000 $0 %
Total1 1 Sewer Enterprise • • 1 . . 1 $10,763,319 $11,679,526 $916,2071
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Increase Increase
Compensation $208,773 $226,162 $366,568 $4013775 $35,207 9.60%
Expenses $3421920 $2841781 $4447150 $4541650 $107500 2.36%
Cash Capital $0 $0 $100,000 $2001000 $1007000 100.00%
Debt $1,134,396 $17 200,863 $1,388,579 $17 388,579 $0
MWRA $7,5721486 $77837,139 $7,922,359 $817147595 $792,236 10.00%
OPEB $41085 $3,004 $0 $3,004 $3,004 %
Indirects j $515,2801 $532,094 j $541,663 $516,923 $(24,740) (4.57)%
Total 11 Sewer Enterprise941 $10,084,043 $0101763319 . . $916,207 '
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Program Summary Actual Actual Appropriation Request Increase Increase
3710 Sewer Enterprise $1,686,089 $1,7111806 $23199,297 $2,245,004 $45,707 2.08%
3720 - MWRA $73572,486 $7,837,139 $73922,359 $8,7143595 $792,236 10.00%
Cash Capital $0 $0 $100,000 $2003000 $100,000 100.00%
OPEB $41085 $3,004 $0 $3,004 $3,004 %
Indirects 1 $515,280 $53210941 $541,6631 $516,923 $(24,740) (4.57)%
Total11 Sewer Enterprise • •41 $10,084,043 $10,7639319 $11,679,526 $916,207 ' ,
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Increase Increase
Salaries &Wages $1859666 $197,259 $290,542 $315,364 $24,822 8.54%
Overtime $23,107 $289903 $769026 $863411 $10,385 13.66%
Personal Services $208,773 $226,162 $366,568 $401,775 $35,207 9.60%
Contractual Services $126,961 $134)846 $196,900 $207,400 $10,500 5.33%
Utilities $140,097 $108,424 $130,000 $130,000 $0
Supplies $60,736 $41,511 $103,250 $103,250 $0
Small Capital $155126 $0 $14,000 $14,000 $0 %
Expenses $342,920 $284,781 $444,150 $454,650 $10,500 2.36%
Cash Capital $0 $0 $1009000 $2003000 $100,000 100.00%
Debt $1,134,396 $1,200,863 $13 388,579 $19 388,579 $0 %
MWRA $7,572,486 $7,8371139 $7,922,359 $8,714,595 $792,236 10.00%
OPEB $4,085 $3,004 $0 $3,004 $3,004 %
Indirects j $515,280 $532,094 $541,663 $516,923 $(24,740) (4.57)%
Total11 Sewer Enterprise ' •41 $10,084,043 $109763,319 . ' • • 1 '
3600-3700 - Water/Sewer Enterprise 8
Town of Lexington
Jb
?�
! , FY2022 Budget Development
N6
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
FY2019 FY2020 FY2021 FY2022
Authorized/Appropriated Staffing Budget Budget Budget Request
Supt. of Water & Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Heavy Equipment Operator 2 2 2 2
Department Assistant 0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
Total FTE 4.9 4.9 4.9 4.9
Total Full/Part Time 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT
3600-3700 - Water/Sewer Enterprise 9
Town of L
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`
FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element: 3710 Sewer Operations
Budget Description: The Sewer Operations budget funds one-half of the salaries for the
Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the
wages of three Sewer division employees and two seasonal employees. Sewer staff works with
the Water/Sewer Abatement Board.
The Sewer division is requesting Compensation of$401,775 which is an increase of$35,207 or
9.60% from FY2021, due to the cost of contractually obligated step increases and cost of living
adjustments from the newly settled contract. The expense request of$454,650 is $10,500 or
2.36% more than FY2021. The increase in Contractual Services is due to cost increases for
services to repair wastewater services to residents, video inspection of wastewater services
when needed, plus cost increases to resurface roadways over sewer services that will be or
were repaired. Fees for postal services is increasing due to cost increases and to inform
residents of water conservation. Debt service numbers are preliminary.
Please note that debt service is subject to change for FY2022 as the impact of the proposed
FY2022 sewer capital budget is evaluated.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
511000 Regular Wages $1711293 $1971159 $263,380 $287,691 $247311 9.23%
513000 Overtime $235107 $281903 $76,026 $86,411 $10,385 13.66%
511010 Part-Time Wages $131 973 $0 $17,821 $18,179 $358 2.01%
512000 Seasonal Part-Time $0 $0 $7,641 $7794 $153 2.00%
514100 1Sti ends $400 $100 $1700 $1700 $01 —L/O__J
Subtotal Compensation $208,773 $226,162 $366,568 $401,775 $35,207 9.60%
3600-3700 - Water/Sewer Enterprise 10
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object Description Actual Actual Appropriation Request Increase Increase
520000 Contract Services $58,048 $895119 $35,000 $35,000 $0 %
538080 Printing & Forms $50 $0 $5,000 $3,000 $(21000) (40.00)%
530000 Professional Services $185551 $825 $38,000 $45,000 $7,000 18.42%
538110 Police Details $0 $528 $29000 $29000 $0 %
538010 Advertising $347 $21228 $400 $400 $0 %
524020 Facility Service & Repair $195 937 $26,241 $90,000 $95,000 $5,000 5.56%
524030 Equip. Service & Repair $15753 $0 $3,000 $3,000 $0 %
527020 Equipment Rental $45641 $0 $500 $500 $0 %
538060 Catering/Meals $212 $269 $500 $500 $0 %
538050 Drug &Alcohol Testing $15770 $637 $1,000 $1,000 $0 %
542020 Postage & Mailing $18,200 $15,000 $129000 $139000 $1,000 8.33%
530060 Prof Dev&Training $25 525 $0 $3,500 $33 500 $0 %
530040 Sem./Workshops/Conf. $925 $0 $3,500 $3,500 $0 %
534040 Software Maintenance $0 $0 $2,500 $2,000 $(500) (20.00)%
521000 Utilities $25 909 $25 788 $3,000 $3,000 $0 %
521010 Electricity $1315 000 $965 769 $119,000 $119,000 $0 %
531000 Water/Sewer $45 245 $65117 $49 000 $59 000 $1,000 25.00%
534020 Telephone $1,937 $1,850 $3,000 $29000 $(11000) (33.33)%
534030 Mobile Devices $6 $901 $1,000 $13000 $0
558000 Supplies $194 $158 $5,000 $5,000 $0
542000 Office Supplies $194 $482 $500 $500 $0
573000 Membership/Dues $190 $296 $750 $750 $0
558010 Clothing &Safety Equipment $25634 $35882 $4,000 $4,000 $0
545010 Chemicals&Cleaning Supplies $8,814 $105091 $11,000 $119000 $0
553030 Motors/Pumps $0 $0 $3,000 $33 000 $0
553040 Pipes & Fittings $75032 $3,546 $6,000 $6,000 $0
553060 Tools/Lumber/Hardware $65380 $2,006 $5,000 $5,000 $0
553070 Paving Supplies & Materials $45153 $65205 $5,000 $5,000 $0
548020 Vehicle Parts & Supplies $155455 $947 $6,000 $6,000 $0
585010 Hydrants & Meters $145 750 $85 898 $55,000 $55,000 $0
553080 Sand & Gravel $940 $5,000 $29000 $29000 $0
585020 Small Equipment $2,626 $0 $500 $500 $0 %
542040 Office Equipment $0 $0 $500 $500 $0 %
585030 Vehicles $125 500 $0 $13,0001 $13,000 $0 %
Subtotal Expenses $342,918 $284,783 $444,150 $454,650 $10,500 2.36
591000 Long-Term Debt Principal $9155319 $9645183 $1,1025783 $11102,783 $0 %
591500 Long-Term Debt Interest $195,326 $2275434 $195,436 $1959436 $0 %
592510 Interest on Temp. Loans $23,751 $9,247 $90,360 $903360 $0 %
595000 Repay Temp. Loans $0 $0 $0 $0
593000 Issuance Costs $0 $0 $0 $0 $0 -%
Subtotal Debt $1,134,396 $1,200,864 $11 388,579 $1,388,579 $0
Total 3710 Sewer Enterprise $1,6869087 $13711,809 $2319%297 $2,2453004 $45,707 2.08%
3600-3700 - Water/Sewer Enterprise 11
Town of L
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FY2022 Budget Development
Departmental Budget Requests
Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise
Element: 3720 Sewer MWRA
Budget Description: The Town of Lexington pays the Massachusetts Water Resource
Authority (MWRA) to treat and dispose of the Town's sewage.
The FY2022 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary
FY2022 assessment will be known in February, with the final assessment being approved by the
MWRA Board of Directors in June 2021.
Budget Data (by Object Code)
FY2019 FY2020 FY2021 FY2022 Dollar Percent
Object I Description Actual Actual Appropriation Request Increase Increase
531010 1 MWRA Assessment $7,5721486 $7,837,139 $7,922,3591 $8,714,595 7921236 10.00%
Subtotal Expenses $7,572,486 $7,837,139 $7,922,359 $81 714,595 $792,236 10.00%
Total 3720 MWRA $755729486 $7,8375139 $7,9221359 $857147595 $7923236 10.00%
3600-3700 - Water/Sewer Enterprise 12
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r4� Lexington
- FY2 022-2 6 Capital Program In vestm en t Town o
Program Name: Pump Station Upgrades Date: 9-21-20
Program ID: 6001 Department: Department of Public Works Revised: 11-23-20
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $520,000. Lexington has 10 Sewer pumping stations. In July 2013, a detailed evaluation and capital plan
was developed for the town with the assistance of Wright-Pierce. This includes a detailed engineering survey of the
pump stations to determine current and future needs as well as a time table and probable costs for the proposed
work. We have attached a table detailing the recommended repair/replacement schedule including costs. This
table has been adjusted based on work performed and reprioritization. Future funding is being requested for the
replacement of pumping stations,wet wells, dry wells, electrical work and controls. The request is part of the
Wright Pierce 20-year repair/replacement plan for the 10 Sewer pumping stations. The Worthen Road pump station
is complete. The Marshall and Constitution Road pump stations are also complete. Stations are constantly
monitored and if a more urgent need is determined the schedule will be adjusted to meet the needs.
Goals of Capital Program:
Preserving the Town's Infrastructure and maintaining the Collection System as well as providing backup generator
power for emergency situations.
Impact if Not Maintained:
Pump failure results in sewer surcharging and overflows. The overflows create a public health risk and
environmental damage.
Major Spending over Past 5 Years:
This past year the Marshall Road and Constitution Pump station were replaced and generators were installed.
Previous years included similar work at the Worthen Road Pump Station and Brigham Road Pump Station.
Work Currently Underway:
Design for the Hayden Ave Station and North Street Station are underway and will be followed by construction.
Planned Spending for Next 5 Years:
Construction of North Street and Hayden Ave Pump Station. Phase 2 upgrades to the Main Station and and updated
asset management plan for the town pump stations. The phase 2 upgrade evaluation is underway and further detail
is anticipated in mid-to late-Fall. The remaining pump station that will not have a back-up generator after the
completion of North and Hayden is the Bowman Street station. This station is very small and there is no intent to
add a generator.
Basis for Cost Projections:
These costs were determined based on recently constructed pump stations which included contract#13-43, #15-40,
#16-27, #18-06 and#19-68
Stakeholders: Lexington residents.
Operating Budget Impact:
Upgrading the pumps and support systems enable the pumps to run better using less energy and avoiding emergency
expenditures.
Funding Source: Cash Capital,Bonding, Sewer, State Aid
DPW-Page 49 Printed November 24, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/12B $ 60000 $ 5751071 $ 24,930 $ $
2017/14B $ MONO $ 7231313 $ 7607 $ $
2018/18B $ MONO $ 1321932 $ 119,525 $ 5471543 $
2019/18B $ 7001000 $ 861216 $ 34 $ 6131750 $
2020/14B $ 401,200 $ $ $ 401,200 $
Totals $ 393019200 $ 195179532 $ 2219176 $ 19562,493 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 401000 $ 5000
Construction $ 4001000 $
Equipment
Contingency $ 801000
Totals $ 5201000 $ 5000 $ $ $
CPA Amount $ $ $ $ $
DPW-Page 50 Printed November 24, 2020
r4� Lexington
- FY2 022-2 6 Capital Program In vestm en t Town o
Program Name: Sanitary Sewer System Investigation and Improvements Date: 9-21-20
Program ID: 6002 Department: Department of Public Works Revised: 10-13-20
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $1,000,000. This annual program provides for rehabilitation of sanitary sewer infrastructure.
Engineering investigation and evaluation will continue on sewers throughout town including those in remote,hard
to access areas. Work will include replacement or repair of deteriorated sewers, force mains, and manholes to
improve flow and reduce inflow and infiltration(I/I) into the system. Further identification,prioritization, and
repair of sanitary sewer in the town reducing inflow and infiltration into the system has been ongoing in several
sewer basins in town.
Goals of Capital Program:
The town has an aging collection network and through investigation we have determined that there are numerous
areas of cracking,blockages, and failures. There is also considerable infiltration and infiltration resulting from such
conditions. When clean storm water uses pipe capacity,wastewater cannot be conveyed and sewage overflows
occur. These capital investments improve the operation of the sewer system and reduce backups and potential
overflows. Additionally it has been shown that water quality can be improved in our brooks.
Impact if Not Maintained:
Sewage leaks and overflows present a direct danger to the health of the community through transmission of
waterborne diseases. In addition,the town payment to MWRA for sewage treatment is based on total flow through
the meter at the Arlington town line. Excessive flow of Stormwater in the sewer results in unnecessarily higher
sewage bills.
Major Spending over Past 5 Years:
Map to be attached once available
Work Currently Underway:
Map to be attached once available
Planned Spending for Next 5 Years:
Map to be attached once available
Basis for Cost Projections:
Cost projections are based on recent contracted costs from Phase 6 and Phase 7 improvements
Stakeholders: All residents with sanitary sewer in Lexington.
Operating Budget Impact:
These capital investments prevent system malfunctions and reduce the measured flows through the MWRA meter.
Additionally, they reduce the likelihood of catastrophic failure of a sewer system resulting in emergency repairs.
Project may be eligible for MWRA grant loan program if funding is available. The current program provides for
75% grant and 25%interest free loans. The Department remains current with using all available MWRA funds.
Funding Source: Cash Capital,Bonding, Sewer, State Aid
DPW-Page 51 Printed November 24, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2015/15A $ 1920000 $ L I K400 $ 100 $ $
2016/12A $ 1,000,000 $ 986,938 $ 13,062 $ $
2017/14A $ 1,000,000 $ 9431846 $ 56J 54 $ $
2018/18A $ 11000M00 $ 9511753 $ 48,247 $ $
2019/18A $ 1001000 $ 5381934 $ 435,347 $ 251719 $
2020/14A $ 1,000,000 $ $ $ 1,000,000 $
Totals $ 692009000 $ 496199871 $ 5549410 $ 190259719 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 1651000 $ 168,300 $ 171fi70 $ 175,100 $ 1781601
Construction $ 8351000 $ 851,700 $ 868,734 $ 886,110 $ 9031830
Equipment
Contingency
Totals $ 1001000 $ 1 M2000 $ 1 M40,404 $ 1 M61,210 $ 1,082,431
CPA Amount $ $ $ $ $
DPW-Page 52 Printed November 24, 2020
r4� Lexington
- FY2 022-2 6 Capital Program In vestm en t Town o
Program Name: Water Distribution System Improvements Date: 9-21-20
Program ID: 6101 Department: Department of Public Works Revised: 10-13-20
Submitted by: John Livsey Phone: 781-274-8305 Email: jlivseyglexingtonma.gov
Description of Capital Program:
FY2022 - $1,110,000. This is an annual program for replacement of unlined, inadequate, aged and breaking water
main and deteriorated service connections as well as the elimination of dead ends in water mains. We have
completed a hydraulic model for the entire distribution network along with an asset management plan. The
requested funding will allow for us to continue the implementation of the recommended replacements as we
continue to eliminate unlined water mains in town and also perform replacements of lines with high break rates and
high criticality and consequence of failure. Additionally the town owns two water tanks that have various capital
needs including painting,ring wall repair, and bolt repair.
Goals of Capital Program:
The model identifies areas of vulnerability,water aging, and those areas with low volumes and pressures.
Additionally evaluation of the town water break history and its relation to pipe type and age have been identified.
This funding will allow us to continue with a proactive approach to replacing our aging water infrastructure. The
funding beginning in FY2020 accounts for annual replacement of 1% of our water main as recommended in the
recently completed asset management plan.
Impact if Not Maintained:
Poor water drinking water quality for some users. Increased emergency response costs to repair breaks. Possible
restriction of flow volume which will hamper fire-fighting effort and create low pressure issues for users.
Major Spending over Past 5 Years:
Water Main was recently replaced on Vaille Ave, a significant portion of Hartwell Ave and Eldred Street.
Additionally a sustaining valve was installed on Grove Street to ensure proper pressures are maintained.
Work Currently Underway:
Water replacement is currently under construction on Peacock Farm Road and White Pine Lane. Additionally phase
1 of the water tank replacement study has begun and is a critical step toward tank replacement and we are
undergoing a EPA required risk and resiliency study(this is a new requirement for all water utilities)
Planned Spending for Next 5 Years:
We are anticipating water main replacements in the Parker Road neighborhood,Vine Street, Hayden Ave,Marshall
Road. A booster pump is planned for the low-pressure area along Fairfield Street. Additionally phase 1 of the water
tank replacement study has begun and is a critical step toward tank replacement. Tank replacement is likely within
the next 5 years.
Basis for Cost Projections:
The cost projections are based on the Water System Asset Management plan and the recommended replacement
program.
Stakeholders: Water Users in Lexington-better pressure and quality
Operating Budget Impact:
Fewer water line breaks will lead to less emergency construction funds. In addition,newer water infrastructure
means less loss due to leakage. Part of funding may be eligible for the MWRA interest free loan program.
DPW-Page 53 Printed November 24, 2020
Funding Source: Cash Capital,Bonding, Water
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2014/11 $ 90000 $ 90000 $ $ $
2015/14 $ 90000 $ 8471294 $ 52,706 $ $
2015 STM/4 $ 2150000 $ 214651781 $ 34,219 $ $
2017/13 $ 1,000,000 $ 9691139 $ 3001 $ $
2018/17 $ 1900000 $ 9551286 $ 45,589 $ (875) $
2019/17 $ 21200,000 $ 7021200 $ 21604 $ 1,280,996 $
2020/13 $ 21200,000 $ $ $ 2,20000 $
Totals $ 10,700,000 $ 698399700 $ 380,179 $ 3,4809121 $
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer $ 1101000 $ 22000 $ 224,400 $ 2281900 $ 2331470
Construction $ 1,000,000 $ 1198000 $ 210191600 $ 210601000 $ 2,1011200
Equipment
Contingency
Totals $ 1,1101000 $ 2,20000 $ 2,24400 $ 2,288,900 $ 2,3341670
CPA Amount $ $ $ $ $
DPW-Page 54 Printed November 24, 2020
r4� Lexington
- FY2 022-2 6 Capital Program In vestm en t Town o
Program Name: Hydrant Replacement Program Date: 9/23/20
Program ID: 6102 Department: Department of Public Works Revised:
Submitted by: David Pavlik Phone: 781-274-8356 Email: dpavlikglexingtonma.gov
Description of Capital Program:
FY2022 - $15000 ($75,000 funded from the Water Enterprise Fund and$75,000 funded from the Tax Levy). The
Town of Lexington has 1,500 fire hydrants in its fire protection system. Faulty hydrants need to be replaced
annually to meet safety requirements. This is an ongoing replacement program designed to maintain the integrity of
the fire protection system throughout town. A list of hydrants needing replacement each year is generated during
the annual inspection and flushing of hydrants by the Water Department and the Fire Department. Based on
discussions between the Water Department and the Fire and Rescue Department the target goal is to replace
approximately 60 hydrants per year. With a replacement cost of approximately $2,500 per hydrant(labor is
currently provided by in-house staff and is covered in the operating budget), the capital request will ensure the
continued operability of the fire protection system.
Goals of Capital Program:
For the safety of the buildings and infrastructure of Lexington,preservation of residences, and to comply with Fire
Department safety requirements.
Impact if Not Maintained:
Diminished firefighting capacity resulting in property damage and possible loss of life.
Major Spending over Past 5 Years:
325 hydrants replaced over the last 5 years
Work Currently Underway:
To date a total of 42 hydrants have been repaired or replaced as of June 2020. Due to staff scheduling change as a
result of the COVID pandemic the number of hydrants that were repaired or replaced was significantly lowered.
Planned Spending for Next 5 Years:
same annual request
Basis for Cost Projections:
hydrant bid, associated parts, fill material
Stakeholders: Lexington residents.
Operating Budget Impact:
Upgrading older fire hydrants with more efficient hydrants to better comply with standards set by the National Fire
Protection Association.
Funding Source: Cash Capital,Water
DPW-Page 55 Printed November 24, 2020
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/1OE $ 15000 $ 149,596 $ $ $ 404
2017/12F $ 15000 $ 15000 $ $ $
2018/16A $ 15000 $ 1401704 $ V96 $ $
2019/16A $ 150,000 $ 801560 $ 61,507 $ 71933 $
2020/12C $ 1501000 $ $ $ 1501000 $
Totals $ 750,000 $ 5209860 $ 709803 $ 1579933 $ 404
*Data current as of November 20,2020.
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Design/Engineer
Construction
Equipment $ 1501000 $ 15000 $ 15000 $ 15000 $ 1501000
Contingency
Totals $ 1501000 $ 15000 $ 15000 $ 15000 $ 1501000
CPA Amount $ $ $ $ $
DPW-Page 56 Printed November 24, 2020
r4� Lexington
- FY2022-26 Capital Improvement Project Town o
Project Name: Water Tower replacement Date: 10-13-20
Project ID: DPW-22-11 Department: Department of Public Works Revised: 11-23-20
Submitted by: John Livsey Phone: 781-274-8300 Email: jlivsey@lexingtonma.gov
Description of Project:
FY2022 - $300,000. The Town of Lexington owns two water tanks located on Morgan Hill. The smaller tank is a
bolted steel tank with a volume of 1 Million Gallons (MG) and was constructed in 1933. The larger tank is a bolted
steel tank with a volume of 2.24 MG and was constructed in 1950. The funding requested in FY2022 will be used
to design the replacement of the water tank(s). The FY2024 funding will be used toward the construction and
construction management for the tank(s)replacement. This requested amount may adjust as we proceed with the
evaluation and design and have a better understanding of the type of tank(s), number of tank(s) and other detail
gathered during the evaluation.
Justification/Benefit:
An analysis of both tanks was performed in 2018 at different times and identified numerous significant
improvements and repairs that include recoating of both tanks on the interior and exterior,replacing and adding
anchor bolts that secure the tank,upgrading to meet current code for both wind and seismic requirements and
performing foundation and ring wall repairs amongst other more minor improvements. The cost of these items is
substantial and the expected useful life of a tank is approximately 75 years. This puts the smaller tank beyond its
useful life and the larger tank nearing its useful life. Based on the this detail we are recommending replacement of
the tanks.
Impact if Not Completed:
Doing nothing is not an alternative. At a minimum the repairs noted above need to be performed in the short term
to extend the life and minimize the risk of tank failure.
Timeframe:
FY2022-25
Replacement Frequency:
The life span of a water tank is approximately 75 years. During this life-cycle maintenance,repairs,recoating, etc.
is to be expected.
Basis for Cost Projections: The cost projections are based on Tanks that have been recently replaced in other
towns. The siting and phasing evaluation will provide detail as to the possible tank types, tank siting and the
advantages and disadvantages of a single tank versus multiple tanks. This information will allow for a refinement
of the cost estimates.
Stakeholders: The stakeholders include the Lexington water users, direct abutters,to the tank site and the
MWRA.
Operating Budget Impact: There is an operating expense to owning and maintaining the tanks. We do not
anticipate any impacts to the operating budget once tanks are replaced.
Funding Source: Water and possibly MWRA state aid loans
Prior Authorizations: None.
DPW-Page 57 Printed November 24, 2020
Funding Request:
FY2022 FY2023 FY2024 FY2025 FY2026
Site Acquisition
Design/Engineer $ 30000
Project Management $ 1501000
Construction $ 6001000
Equipment $ 1201000
Contingency
Totals $ 3009000 $ $ 6,2709000 $ $
CPA Amount $ $ $ $ $
DPW-Page 58 Printed November 24, 2020