HomeMy WebLinkAbout2020-08-26-LEXHAB-min LexHAB Board Meeting
August 26,2020 8:00 AM—HELD BY Remote Connection
Open to Public
Minutes of the meeting held virtually due to COVID—19 on August 26, 2020 at 8:04 am
Members present were
Bob Burbidge, Bill Kennedy, Henry Liu, Les Savage, Bob Phelan, Donna Leary, Martha Wood, Gerry Howell, and Bill Hays.
Also present were Pearlene Varjabedian, Housing Director and Karen Iverson, Regina Brown, Financial Administrator,
Tara Mizrahi of Affirmative Investments, Patricia S. Nelson, counsel to LexHAB.
The Chairman, Bob Burbidge presided.
Minutes from the July 29, 2020 meeting were reviewed and accepted as amended.
All in favor by Roll Call.
POLICY TASK FORCE
• Uniform lease needs to be sent to DHCD
• Will look at Welcome Letter and send to Bob Burbidge
• Henry Liu will send proposed lease to Pearlene for LEXHAB Units
FINANCIAL REPORT
Gerry Howell reported
• P & L comparison to 7 months January to July, against 2019 showing a significant increase due to:
o Upgrade from reimbursement from LHA for Section 8 housing vouchers
o Delay in receipt of certain invoices
o Delay in repair expenses due to limited access to units during pandemic
o Pearlene V efforts regarding income verifications
• Introduced Regina Brown, new Financial Administrator
• Thanks to work of Karen Iverson and Regina Brown in preparing thisbreport
Motion made to accept Treasurers report. Motion approved. —Roll Call
FARMVIEW
• Lester Savage reported process is closing out. Anti-tip devices have been installed, two handicap ovens to be
installed.
• Request by Triumph to consider paying for an upgrade they proposed for heating and cooling system, now installed
but not covered by change order. Triumph felt it was something over and above specifications. Factors:
o Better HVAC System with longer life
o Importance of keeping good will in relationship with Triumph
o Need to resolve this and other final payment issues
Motion made to authorize Bob Phalen and Lester Savage, to negotiate final decision regarding extra payment to
Triumph for upgrade of HVAC System with final approval of Bob Burbidge. Motion approved. —Roll Call
WRIGHT FARM
• Lester Savage reported—trimmed out, Aulson is painting and floors being done
• Review Pavement contactors
• Kitchen cabinets will be installed by John Biggins
• Students will hopefully return to finish up electrical and plumbing— no word yet as school return not confirmed.
• Projected occupancy in the New Year.
VINE STREET
• RFQ for architect services sent out on Vine Street. 3 or 4 different architects have already expressed an interestin
the project.
• Deadline early September, 2020.
• Architect will be decided by September 15, 2020
TASK FORCE STRATEGIC INITIATIVES
• Strategic Initiative Task Force will put a proposal together regarding property initiatives
OPERATIONS TASK FORCE
• Minimum rents discussion took place
• Donna Leary suggested going up higher in minimum rents
• Karen reviewed costs of each unit. One and 2 bedrooms where we pay fees—we are losing money.
• Donna Leary suggested
Minimum Rent suggestion:
• One Bedroom $600
• Two Bedroom $800
• Three Bedroom $1000
• Four Bedroom $1200
• Motion made to accept and apply minimum rent plus utility allowances if applicable to new tenants only Motion
approved. —Roll Call
STRATEGIC INITIIATIVES
Next month potential Solar installing on other properties will be discussed
Employee Housing reviewed
Next meeting September 30,2020 at 8 AM.
EXECUTIVE SESSION
The chairman then proposed that the Board go into executive session to consider tenant matters, stating that
Consideration of same in open session could have a detrimental effect on the negotiating position
Of a semipublic Body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that the
Board not return to open session at the end except to adjourn. Meeting adjourned by Roll Call