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HomeMy WebLinkAbout2020-10-01-CPC-min Minutes of the Community Preservation Committee Thursday, October 1, 2020 Remote Zoom Meeting Meeting ID: 921 9901 3127 4:00 PM Committee Members Present: Marilyn Fenollosa (Chair); Charles Hornig (Vice-Chair), David Horton, Jeanne Krieger, David Langseth, Joe Pato, Bob Pressman, Lisah Rhodes, Melinda Walker. Administrative Assistant: Gina Federico Other Attendees: Wendy Manz, Capital Expenditures Committee liaison to the CPC; Phil Hamilton (Left 5:04 PM), Chair, Conservation Commission; David Kanter; Vice-Chair, Capital Expenditures Committee; Carolyn Kosnoff; Assistant Town Manager for Finance; Karen Mullins (Left 5:04PM), Conservation Administrator; Lester Savage(Left 5:04 PM), LexHAB. Ms. Fenollosa called the public meeting to order at 4:03 PM. Vote to elect Chair and Vice-Chair-After a motion duly made and seconded, the CPC voted by roll call vote (9-0) to reappoint Ms. Marilyn Fenollosa as Chair of the CPC. After a motion duly made and seconded, the CPC voted by roll call vote (9-0) to appoint Mr. Charles Hornig as Vice- Chair of the CPC. Ms. Fenollosa called the public meeting to order at 4:03 PM, and at 4:10 PM, upon a motion duly made and seconded, it was voted by roll call (9-0) to go into Executive Session under Exemption 6 to consider the purchase, exchange, lease or value of real property and to reconvene in Open Session; the Chair declaring that an Open Meeting might have a detrimental effect on the negotiating position of the Town. Executive Session under Exemption 6-The purpose of the session would be to discuss a land acquisition. At 5:04 PM, after a motion duly made and seconded, the CPC voted by roll call vote (9-0) to exit Executive Session and return to Open Session to attend to the remaining agenda items. Phil Hamilton, Karen Mullins and Lester Savage, left the meeting at 5:04PM. 1 FY21 CPA- Budget- Ms. Kosnoff informed the Committee of changes in the FY21 anticipated State Match. The State released guidance recommending a 17.7% estimate for a State Match for fiscal year 2021. The DOR recommended that the Town amend their CPF budget to reflect a 17.7% State Match. At 2020 ATM the Committee budgeted a 27% State Match. Ms. Kosnoff explained that she reached out to the State and believes that a 17.7% estimate is low. From November through June the Registry of Deeds collected approximately$35 million in fees. For the same time period last year the Registry of Deeds collected approximately$16 million.The State is currently collecting over a 100% increase since last year because of the increased filing fees. Ms. Kosnoff believes that there are significant funds to meet the original estimate and her contact at the State feels as if a 25% State Match is a safe estimate. Ms. Kosnoff does not recommend adjusting the originally estimated number. Mr. Langseth asked if the 25% estimate is without a State budget surplus. Ms. Kosnoff said yes, there will be no surplus this year. Mr. Kanter stated that the 25% estimate is for the first round of funding and that Lexington receives additional funding in rounds two and three since the Town imposes a 3% surcharge. Mr. Kanter stated that the Capital Expenditure Committee would be grateful if the CPC supported Ms. Kosnoff recommendation to not amend the original State Match estimate. The Committee agreed not to amend the State Match estimate. Annual Town Report FY20-The Committee discussed the draft submission of the CPC Annual Town Report. Mr. Horton suggested adding the word "approved" to the draft in the first bullet point under "Highlights". The Committee agreed to this change and added the sentence "Town Meeting approved the following amounts" to the draft. After a motion duly made and seconded, it was voted by roll call to approve the draft as amended (9-0). The Committee discussed the photo submission for the Report and decided to take a Zoom snapshot since an in-person photo is not possible. Review CPA Funded Protects-The Committee discussed the spreadsheet "2020 Summer Check In" detailing open CPA funded projects, project status update, and remaining available balance. Mr. Hornig stated that he would like the Committee to consider rescinding appropriations over 10 years old at 2021 Annual Town Meeting. Ms. Federico informed the Committee of LexHAB's request for Article 14k/19 $99,700 "Rehabilitation, Preservation & Restoration of 11 units". Some of the work for individual units came in under budget and some of the work for units came in over budgeted. LexHAB's accountant requested that unspent funds from units that came in under budget be allocated to units that came in over budget. Ms. Kosnoff stated that this request would be allowed as long as the work is within the scope of the original project. After a motion duly made and seconded, the CPC voted (9-0) to support LexHAB's request. Minutes- After a motion duly made and seconded, the minutes from the Public Meeting on 2- 27-20 and 8-5-2020 were approved with minor edits (9-0). The minutes from the Executive 2 Session on 8-5-2020 were approved with minor edits but not to be released until authorized to do so (9-0). Committee Business-The Committee discussed their meeting schedule and Ms. Fenollosa reminded the Committee to keep every Thursday at 4:OOPM open until the end of the year. After a motion duly made and seconded, it was voted by roll call (9-0) to adjourn the meeting at 5:44 PM. The following documents were used of the meeting: 1) Excel spreadsheet "2020 Summer Check In" dated 9-23-2020 2) Draft CPC Annual Town Report 3) CPC Annual Town Report Photo-2019 4) Statewide CPA Trust Fund- Distribution History 5) CPA Trust Fund Collections at the Registry of Deeds 6) Minutes 2-27-20, 8-5-2020, 8-5-2020 ES 7) Inspection Report dated 8/18/2020 ES 8) CPA Fund- Projected Revenues and Debt Service ES 9) CPF Balances dated 10-1-2020 ES Respectfully submitted, Gina Federico Administrative Assistant Community Preservation Committee 3