HomeMy WebLinkAbout2020-01-09-PBC-min Town of Lexington Permanent Building Committee °�5 M°R
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Permanent Members: Co-Chairman:Jon Himmel &Co-Chairman Dick Perry, Philip Coleman, a 5
Charles Favazzo, Carl Oldenburg, Peter Johnson, Celis Brisbin ; APR,L19'
Project Specific Members: `eXING1 �
Fire Station: Robert Cunha &Joseph Sirkovich
Hastings Elementary: Curt Barrentine &Andrew Clarke
Visitors Center:Joel Berman & Peter Kelly
January 9, 2020
Members Present: Jon Himmel, Dick Perry, Philip Coleman, Charles Favazzo, Peter Johnson, Celis
Brisbin
DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett
6:00 PM-Meeting was called to order— 201 Bedford Street, Room 221
1. Hastings Update — Frank Morse (Walsh)
Frank updated the committee using Dore &Whittier's slide presentation.
Progress photo's showed:
• The existing Mosiac was relocated from the former building and rehung in the new building
main hallway.
• Top soil being spread around the building
• The new front entrance (boarded up)was shown and it's proximity to the existing structure
which is waiting to be taken down.
• The new gym maple floor was installed and being sanded.
• Library (fisheye lens view)showing ceiling clouds.
Also reported:
• Playground done with the exception of the net play structure. Some benches in place.
• Elevator done and waiting inspection. Boiler started but not being used.
• FF&E deliveries to start schedule for 1/20/20—2/13/20.
• MEP Commissioning underway and project to 2/10/20 completion
• Envelope commissioning: Punch windows tested and passed, Curtain wall is tested next
week. Storefront, 1 tested and passed and 1 awaiting testing.
• IR scan is pending weather.
• Risk mitigation & budget slide Project is billed to 76%, Change Orders 1-10 total $769,129,
Owner and GC Contingencies, have 33 and 55% remaining, totaling approx. 1.2 million.
• Children/students will tour the new building on 2/14/20 and move-in starts Saturday 2/15/20
through the following week.
2. Police Update — Mike Cronin (DPF)
Mike informed the committee that some Select Board (SB) members are unhappy with budget status
and design aesthetics for the Police Station project. Meetings were held with SB members
separately. Key notes were:
A. Price or projected budget are concerning and need to be further evaluated.
B. Some of the exterior design details were not popular.
201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420
C. Location was discussed again. The 173 Bedford Street location will be reopen for
discussion.
PBC: Some members feel that looking at 173 Bedford location again is wasting time and money.
Three options from a June 2017 meeting were to be reviewed by the Select Board.
• 173 Bedford - $22mil.
• 173 Bedford (expanded) -$27.6mil.
• 1575 Massachusetts Ave. (current location) - $25.5mil.
It was not felt that the project would make the ATM this year. Thought is to keep working on red list
and some spec items.
There is a desire to bring projects to Town Meeting when they are substantially finished with
Construction Documents ie when the cost estimate better predicts the bid. There are however times
when schedule suggests bringing projects to Town Meeting in Design Development or early
Construction Documents. Jon H. stated it may make sense to get a check estimate on the police
station since this project will not be substantially completed with CDs in time for a Special Town
Meeting (STM) in the fall. This tactic would help to avoid schedule slippage.
Jon H. suggested that the Hosmer House building is not isolated, and the police design needs to be
considered with the context of the campus; its location near the Town Office Building and Cary
Memorial Hall. Discussion was brought up about moving the Hosmer House up to one mile, and its
impact on the budget.
It was stated the HDC was never asked about demolishing the whole fagade of the existing police
building. Guidance is needed on how/who gets say on the two walls in question and has approval
authority.
PBC suggested that two HDC members should be talked with, about this decision, how it gets made
and abilities to evaluate options.
Dick P. stated that from his experience, if HDC does not sign off then the project is stopped.
However, there is an established appeals process.
Phil C. suggested that three design options be given to the HDC so we can move the project
forward. In reference to the upcoming Select Board Meetings it was asked if Mr. Coleman was
available to attend.
Mark C. stated the current police building is not code compliant, (i.e. no elevator, no ADA), and if the
police move out, who could move in?
A resident attending tonight's meeting asked about having a chart of comparable police stations and
their needs, sizes and costs. Others indicated agreement to this suggestion.
It was discussed that the Schematic Design be checked for inclusion of the LEED Checklist scope,
i.e. air, filters, etc.
PBC Meeting 01.09.20 2
The following items to be further evaluated as the project moves forward.
1. integrated design checklist. 6. Develop comps for Police.
2. Draft specs for saving the fagade. 7. Develop schedule Jan/Feb 2021 bid.
3. Start red list to save time later. 8. Obtain 2nd Estimate for comparison.
4. Submit three designs to HDC. 9. Soil testing to refine soil allowances
5. Schematic Design start soon 10. Develop cost model to assess systems
Motion to adjourn was made and seconded: Meeting adjourned
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