HomeMy WebLinkAbout2020-11-16 SB Packet - Released SELECT BOARD MEETING
Monday, November 16, 2020
Conducted by Remote Participation*
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wish to speak during public comment to assist the Chairman in managing meeting times.
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. C O VID-19 & Reopening Update 7:05pm
• Strategies, Implementation, Community Response Actions and Reopening
Efforts Related to C O VID-19 Guidelines and Directives
2. Update on Next Steps for Social Racial Equity Initiatives 7:1 Opm
3. Public Hearing: Tax Classification Presentation 7:20pm
4. Public Hearing:Noise Bylaw Special Permit- Eversource Request to Perform 7:35pm
Infrastructure Work
5. Establish 2021 Annual Town Meeting and Annual Town Election Dates 7:50pm
6. Review Draft Select Board Report for F Y2020 Annual Town Report 7:55pm
7. Approve Tax Bill Insert- Community Choice Program 8:OOpm
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
ADJOURN
1. Anticipated Adjournment 8:15pm
*as per Executive Order regarding remote participation:http s://www.mas s.gov/do c/op en-meeting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from their computer or tablet by
clicking on the following link at the time of the
meeting:https://zoom.us/j/98324101398pwd=SVBOYTRueFdQSmVHZDFpNXBFWUxTdz09
iP ho ne one-tap:
+13017158592„98324101398# or+131262667991198324101398#
Telephone:+1 301 715 8592 or+1 312 626 6799
Webinar ID: 983 2410 1398
Passcode: 748802
The next regularly scheduled meeting of the Select Board will be held by remote participation on
Wednesday, November 18, 2020 at 6:00pm.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and LezTedia
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
C O VID-19 & Reopening Update
PRESENTER:TER• ITEM
S
NUMBER.
Jim Malloy, Town Manager
I.1
SUMMARY:
To summarize the attached - Statewide through 12 days, November has had the highest number of new positive
cases since the pandemic began. In Lexington, while numbers are up, they have not reached the levels of April
and May. Regardless of how Lexington is doing singularly, we continue to monitor closely the statewide
numbers since Lexington doesn't exist in a bubble and people, including employees travel from around the
state.
Updated data as of 11/16 is attached.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 7:05pm
ATTACHMENTS:
Description Type
COVID-19 UPDATE
11/13/20
Updated Public Health Information (as of 11/12/20):
• 398 Confirmed (cumulative) Cases in Town of which 16 are active cases. This shows an increasing
trend,which continues to be less than the Town experienced in April & May.
Town/School/Community:
• We currently have 50%of employees working in the office/50%working remote and opened to the
public by appointment(only) as of 10/19. We have continued to review positive cases in the
state/region and have scheduled a meeting of health officials and town management to review the
current statistics and develop a plan as the positive cases continue to rise to ensure we are prepared
to take quick action should it be appropriate.
• We continue with no employees that are presently positive with COVID-19.
• We continue to have a regular, COVID-19 conference call every Wednesday morning at 9 AM
(skipped on Veterans Day)with the Senior Management Team and Health Officials.
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775 Town of Lexington
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�F APRIL 19TM Lexington,MA 02420
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(781)-698-4533
Fax(781)-861-2780
David Neylon,RN,MPH,REHS/RS Board of Health
Public Health Nurse x 84509 Wendy Heiger-Bernays,PhD,Chair
Burt M.Perlmutter,M.D.
Casey Mellin,REHS/RS,CHO David S. Geller,M.D.
Health Agent x 84507 John J. Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Alicia McCartin
Health Agent x 84519
COVID-19
Lexington Office of Public Health Situation Report
Week of 11/9/2020
To: Jim Malloy, Town Manager
From: Alicia McCartin, Health Agent
Date: 11/12/2020
Current Snapshot (Data range from 3/7/20 to 11/11/20 unless otherwise noted)
• 398 total confirmed Lexington cases as of 11/11/20 (15 new confirmed cases this week;
14 day case count 23)
• 77 total probable Lexington cases as of 11/11/20 (3 new probable cases this week)
• 16 confirmed cases have not cleared isolation (recovered) at this time
• No fatalities this week.
• Total fatalities since 3/7/20 =47 (94%* associated with Long-term Care Facilities) *Self-
report by LTCF;not checked against official death certificates
• Total number of Lexington residents tested in previous 14 days =2970 individuals
as of 11/11/20.
• Percent of individuals tested last 14 days that were positive as of 11/11/20 = 0.77%
• Average daily incidence rate per 100,000 = 4.2
1
Lexintton Confirmed Cases by Week (3/7/20* to 11/11/2020)
*First case reported 3/7/20; **Peak surge week of 4/13/20;
***Confirmed case reclassified as negative per updated state case surveillance definition
**** Confirmed case reclassified to different jurisdiction as the positive case was not a Lexington resident
ao�oo4oao4o,;oa,oa,
*3/4/2020 0 0
3/11/2020 3 3
3/18/2020 6 3
3/25/2020 14 8
4/1/2020 28 14
4/8/2020 62 34
**4/15/2020 151 89
4/22/2020 206 55
4/29/2020 254 48
5/6/2020 275 21
5/13/2020 289 14
5/20/2020 302 13
5/27/2020 309 7
6/3/2020 315 6
6/10/2020 318 3
6/17/2020 321 3
6/24/2020 321 0
7/1/2020 326 5
7/8/2020 327 1
7/15/2020 329 2
7/22/2020 332 3
7/29/2020 335 3
8/5/2020 339 4
***8/12/2020 338 0
8/19/2020 340 2
8/26/2020 341 1
9/2/2020 343 2
9/9/2020 343 0
9/16/2020 350 7
****9/23/2020 351 1
9/30/2020 358 7
10/7/2020 362 4
10/14/2020 369 7
10/21/2020 371 2
10/28/2020 380 9
11/4/2020 383 3
11/11/2020 398 15
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Lexington Confirmed Cases by Gender (3/7/20* to 11/11/2020)
*note—date of Lexington's first confirmed case; cumulative case count
Gender #Cases Percent
Unknown 10 3%
Female 236 59%
Male 152 38%
Total 398 100
Percentage of Lexington Confirmed Cases by Gender*
Data from 3/7/20-11/11/20
Unknown
3%
Total Cases=398
4
4
Lexington Confirmed Case Distribution by Aye in 10-Year Increments (3/7/20 to 11/11/20)
Age Range #Cases (cumulative count)
0-10 4
10-20 25
20-30 21
30-40 22
40-50 45
50-60 69
60-70 46
70-80 64
80-90 70
90-100 30
100-110 2
Total 398
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5
Lexington Confirmed Cases by Reported Race/Ethnicity (3/7/20 to 11/4/20)
Race/Ethnicity #Cases (cumulative count)
American Indian Alaskan Native 1
Asian 30
Black/African American 23
Other 53
Unknown 59
White 232
Total 398
Percentage ofLexington Confirmed Cases by Race/Ethnidity* Amer"can
Indian
*Data from 3/7/20- 11/11/20 .Alaskan
Native
0%
Black African American
6%
Other
13%
Total Cases=398
6
Changes over last 14 days (10/21/2020- 11/4/2020)
On 7/15/20, the Massachusetts Department of Public Health (MDPH)has updated their
City/Town reports to reflect percent changes over the past 14 days only, rather than total
cumulative standardized rates. Data reported below compare Lexington confirmed cases (PCR
results) to 8 geographically adjacent communities.
Starting 10/22/2020 the state has changed its weekly COVID report from Wednesdays to
Thursdays.
On the weekly report issued by the state on November 5, 2020, the state is changing the way they
group a town either grey, green, yellow, red. Below is the chart that came from pg. 27 of the
weekly report from the state. As of 1115, DPH is using 2019 population estimates derived from a
method developed by the University of Massachusetts Donahue Institute. The 2019 estimates are
the most currently available data. As of July 1, 2019 the University of Massachusetts Donahue
Institute estimates Lexington's Population to be 33,132.
-------
Population
Group Under, 10K ' ,5
L,ess, than or equal L,ess, thanorequal Less, tlhatli orequal
to 15 totalcases,
to 10 tonl cases, to 1,10 tro' 't'"all cases,
Le,ss tha n oreq ua 11 <10 av'g, casesi/100k, <10 avg cases/100k
o,, 15 tot all�N cases, >1.0 tl,o,ta I cases AND >1 total cas,es
Average daily incidence rate per 100,000 over the last 14 days (10/28/2020- 11/11/2020)
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Waltham 0.97% 167 18 20181 195
Bedford 1.06% 14 1414 15
Woburn 3.77% 142 24.4 4055 153
Lexington 0.77% 20 2970 23
Burlington 2.03% 44 11.3 2319 47
Belmont 1.11% 31 3418 38
Arlington 0.80% 36 JJ 5605 45
Winchester 1.55% 43 13.8 2841 44
Lincoln 1.04% 6 4.9 576 6
Perceiritage o f Cases ,,,,, s t ,,,d w 1 t h C o n f it r im,,,,,,,,d 1�,' it t iiii v e Results iir
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/2 /2 ,,,,,,, 11/11/20
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lm be r o f Cases ,,,,,,,,s ted ,,,filli-med Positive Results fo t
COVID-19 in the Las t 14 Days*
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Walthairn Woburn I a irll ii ire t ire Arlington ii ire I -e it 11[3elimont II,,,,,.exingtoin Bedford I incolin
9
Discussion of Data and Lexington Office of Public Health COVID-19 Activities:
There was 15 new confirmed COVID-19 cases in Lexington this past week. In addition, there
were 3 new probable cases this week. At this time there are a total of 5 active cases in Lexington
that are in isolation until recovery. There have been no fatalities this week.
Over the past 14 days, MDPH reported 2970 Lexington residents have been tested for COVID-
19 with analysis by PCR. Of those residents tested, the state reported less than 23 individuals
(0.77%) were confirmed positive. To better inform local decision making, the state has
released an interactive color coded map with standardized daily incidence rates averaged
over the previous 14 days. The map can be found at the following link:
a Q
,data,,,,,,r rt®�mStandardizedrates per
100,000) for Lexington and the 8 communities geographically adjacent to Lexington have
been added to the table on page 7 of this report.
Long Term Care Facilities and Assisted Living Facilities
New guidance was announced on 9/14/20 that allows safe indoor visitation to resume in nursing
homes and rest homes, and further expands indoor visitation options in assisted living residences
(ALRs) starting Friday, September 25. The guidance from the Department of Public Health
(DPH) and the Executive Office of Elder Affairs (EOEA)balances the important role visitation
plays in supporting resident emotional health and quality of life, while ensuring necessary
infection control measures are in place.
September 14's announcement builds on previous guidance to further support residents and their
loved ones who have been disproportionately impacted by COVID-19. In March, the
Commonwealth acted quickly to take precautions in restricting visitation at nursing homes, rest
homes, and ALRs to protect resident safety and mitigate the spread of COVID-19. As the
Commonwealth proceeded with a phased reopening, visitation restrictions were updated in June
to allow for outdoor visitation with guidance on how these visits could safely occur.
Nursing homes and rest homes may resume in-person visits so long as appropriate infection
control and safety measures are in place, including:
• Indoor visits should occur within a designated visitation space that is close to the entrance
of the facility and allows for social distancing
• The visitor must be screened for COVID-19 symptoms and have their temperature
checked
• Residents, staff, and visitors must wear a mask or face covering for the duration of the
visit
• The visitor must remain at least 6 feet away from the resident for the majority of the visit
• If desired by both parties, there may be physical contact between the resident and visitor
so long as precautionary measures are followed such as hand sanitation before and after
contact
• A schedule is implemented for frequent disinfection of the designated visitation space
• The unit, floor, or care area where the resident lives must not have any COVID-19 cases
in residents or staff in the past 14 days and the facility is not experiencing a staffing
shortage that requires a contingency staffing plan
10
ALRs were previously able to resume indoor, in-unit visitation, and may now also resume indoor
visitation in a designated shared space such as a waiting room near the entrance of the residence.
ALRs are subject to the same appropriate infection control and safety measures described above,
except for the requirement that there are no COVID-19 cases in the past 14 days.
CareOne Lexington:
• Total# of positive resident cases (cumulative, including fatalities): 75
• Total# of suspect or confirmed fatalities (included in the number above): 24
• Current resident census (as of 11/10/20): 121— 1 of 4 units has been designated as a
quarantine unit(21 current patients)
• Staff- 36 staff have tested(+) and all but 1 have completed their isolation period
• No current staffing needs; no critical PPE needs
• CareOne is quarantining all new admissions and testing these residents on day 3 post-
admission and again between days 10 and 14 post-admission
• CareOne is currently set up for indoor visitation with the appropriate infection control
measures in place.
Pine Knoll:
• Total# of positive resident cases (cumulative, including fatalities): 52
• Total# of fatalities (included in the number above): 16
• Current resident census (as of 11/11/20): 72—there is 0 resident currently in quarantine
• Staff-At this time there have been 20 staff test (+) out of total of approximately 85 total
staff; 1non-clinical staff member is isolating at home
• Pine Knoll retested 100% of their staff and residents on 10/27/20 and 10/28/20
• Pine Knoll has nearly 2 months' supply of PPE on hand and recently created a new PPE
storage area in their facility
Brookhaven:
• Total# of positive resident cases (cumulative, including fatalities): 11
• Total# of fatalities (included in the number above): 3
11
• Current resident census (as of 11/11/20): 403 - across Skilled Nursing (9), Assisted Care
(34) and Independent Living (360)
• Staff- 19 staff have tested(+); all but 1 staff have completed their isolation periods at this
time
• In August, Brookhaven removed 37 Skilled Nursing beds permanently, (previously 49
total beds, now 12 total SNF beds) and increased total Assisted Care units from 19 units
to 49 units
Youville Place:
• Total# of positive resident cases (cumulative, including fatalities): 21
• Total# of fatalities (included in the number above): 1
• Current resident census (as of 11/11/20): 79 - across traditional assisted living (56) and a
memory care unit (23)
• Staff- 11 staff have tested(+) of 61 staff; Youville is currently seeking more dietary/wait
staff
Artis Senior Living:
• Total# of positive resident cases (cumulative, including fatalities): 0
• Total# of fatalities (included in the number above): 0
• Current resident census (as of 11/9/20): 31 (utilizing 2 of 4 units—Artis is exclusively
`memory care')
• Staff-4 staff have tested negative as a result of community or household exposures
12
-�L\
Tl� '_ The Commonwealth of Massachusetts
- Executive Office of Health and Human Services
d MARYLOU SUDDERS
Department of Public Health Secretary
Bureau of Health Care Safetyand QualityMONICA BHAREL MD MPH
,
67 Forest Street, Marlborough, MA 01752 Commissioner
CHARLES D.BAKER Tel:617-624-6000
Governor www.mass.gov/dph
KARYN E.POLITO
Lieutenant Governor
Memorandum
TO: Long-Term Care Facilities
FROM: Elizabeth Daake Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: September Update to Caring for Long-Term Care Residents during the COVID-19 Emergency
DATE: September 15,2020
The Massachusetts Department of Public Health(DPH)recognizes that providing care for individuals seeking
treatment for Coronavirus Disease 2019(COVID-19)may prove to be especially challenging for health care
practitioners and facilities. As part of ongoing statewide preparations and to address the increase in COVID-19
cases,DPH is issuing this memorandum to long-term care facilities with recommendations for admitting residents
and caring for residents with presumed or confirmed COVID-19 to help mitigate the spread of COVID-19.This
update replaces the July 30 version and now includes a revised personal protective equipment chart in Appendix A.
All rest homes and nursing homes must be prepared to care for COVID-19 positive residents.Residents infected
with COVID-19 may vary in severity from lack of symptoms to mild or severe symptoms. Symptoms may be mild
and not require transfer to a hospital. All facilities are expected to follow the infection prevention and control
practices recommended by DPH and the Centers for Disease Control and Prevention(CDC).
The following recommendations are consistent with Centers for Medicare and Medicaid Services(CMS)guidance
released on April 2,2020,which can be found here: s://www.c..s. ov/ es�docu e .t/ 0 coved �. o ter .
y
,are,,,,,,lacy� uidance.pd
....................................................................................
Screening of All Individuals
Long-term care facilities should be screening all individuals entering the facility,including healthcare personnel and
visitors, for symptoms on a daily basis. In accordance with previously issued guidance,every individual regardless
of reason for entering a long-term care facility should be asked about COVID-19 symptoms and must also have their
temperature checked by another individual.
Long-term care facility personnel must be screened for symptoms at the beginning of every shift.If long-term care
facility personnel were screened at the beginning of their shift and must then leave the facility and return during that
shift,the long-term care facility personnel do not need to be rescreened upon re-entry to the facility.
Residents should be asked about COVID-19 symptoms and must have their temperatures checked a minimum of
two times per day.
Use of Personal Protective Equipment(PPE)
Long-term care facilities should ensure all staff are using appropriate PPE when they are interacting with residents,
to the extent PPE is available and in alignment with DPH and CDC guidance on conservation of PPE.All long-term
care facility personnel should wear a facemask while they are in the facility.
13
Full PPE,including N95 respirator or,if not available,facemask, eye protection,gloves and gown, should be worn
per DPH and CDC guidelines for the care of any resident with known or suspected COVID-19 per CDC guidance on
conservation of PPE.If any residents admitted for longer than fourteen days or staff are confirmed to be COVID-19
positive within the past fourteen days,healthcare personnel should wear additional PPE for the care of all residents,
except COVID-19 recovered residents. Appendix A provides PPE guidance,based upon the resident's COVID-19
status.
When possible,all long-term care facility residents,whether they have COVID-19 symptoms or not, should cover
their noses and mouths any time they leave their room and when they are in their room and staff are present. Such
face coverings can include cloth and non-medical masks.
Staffin
DPH requires long-term care facilities to implement the following staffing recommendations to mitigate the risk of
transmission within facilities.
• Ensure all staff can recognize the signs and symptoms of COVID-19 and that a procedure is in place for
alerting the nurse responsible for the resident's care.
• Create separate staffing teams that are dedicated for residents that are COVID-19-positive.
• Exercise consistent assignments of staff to residents regardless of symptoms or COVID-19 status. This
practice can help with detection of emerging condition changes.
• As much as possible, staff should not work across units or floors.
• Minimize the number of staff caring for each resident.
• Limit staff's onsite work to only one facility,whenever possible.
Separation of COVID-19 Positive Residents
Long-term care facilities must separate residents who are COVID-19 positive from residents who do not have
COVID-19 or who have an unknown COVID-19 status. Whenever possible,long-term care facilities must establish
a separate, dedicated wing or unit(hereafter"dedicated space")within the facility to care for COVID-19 positive
residents.Facilities with dedicated COVID-19 space must be capable of maintaining strict infection control practices
and testing protocols. Facilities must make every effort to have separate staffing teams for COVID-19-positive and
COVID-19-negative residents
When possible,a long-term care facility should establish designated space, such as a room at the end of a unit or
hallway or a dedicated unit or wing within the facility to care for recovered residents who tested positive for
COVID-19,cared for in the dedicated space for fourteen days and are no longer exhibiting any symptoms of
COVID-19. Staff are no longer required to use full PPE,only facemasks,when caring for such recovered residents.
Updated Admissions
When a long-term care facility resident is transferred from a long-term care facility to a hospital for evaluation of
any condition,including but not limited to,COVID-19 care,each long-term care facility must accept the resident's
return to the facility when the resident no longer requires hospital level of care.
Long-term care facilities shall not condition admission or return to the facility on COVID-19 testing or COVID-19
test results.If a test is not performed before hospital discharge,the long-term care facility should test the resident
upon admission,if a test is available.
Awaiting the test results should not delay an individual's discharge from the hospital to the long-term care facility.
Newly admitted or readmitted residents to a long-term care facility should be quarantined in a private room or
dedicated quarantine space and monitored for symptoms of COVID-19 for fourteen days after admission to the
14
facility and should be cared for using all recommended COVID-19 PPE. If a resident receives a positive COVID-19
test result during the fourteen days of quarantine,the resident should be moved to a dedicated COVID-19 space.
Residents who are readmitted after less than 24 hours in a hospital do not need to be quarantined upon return.
Nursing Homes with Dedicated COVID-19 Space
Whenever possible,hospitalized patients who are confirmed to be infected with COVID-19 and require skilled
nursing level of care should be admitted to a facility with a dedicated COVID-19 space.
DPH continues to work with state,federal and local partners on the outbreak of novel Coronavirus 2019(COVID-
19), caused by the virus SARS-CoV-2,and we continue to appreciate the essential role you have in responding to
this evolving situation.
DPH strongly encourages all nursing homes in Massachusetts to monitor the Centers for Medicare&Medicaid
Services(CMS)website and the Centers for Disease Control and Prevention(CDC)website for up-to-date
information and resources:
• CMS website:h /Current
.:....:.....:..: e cies�Current,,,,,,E er
• CDC website: t p....11:.....:.....:..:.....:...:.:........:.....:....... c..Q.. ov/coronavi s/ 019,,,,,,ncov/healthcare,,,,,,facilities/index.ht l
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: htt s:// . ss. v/ l r n vi s.
15
Appendix A
Personal Protective Equipment Used When Providing Care to Residents in Long Term Care***
Resident Type Recommended PPE
COVID Negative* e i eats When there are Full PPE to include Facemask,Face Shield/Goggles,
resident** or staff case(s)identified within the last Gown and Gloves. Gown use can be prioritized for
14 days in the facility. high-contact resident care activities'. Gown and gloves
must be changed between residents.
COVID Negative* Residents When no resident** Facemask and Face Shield/Goggles
or staff cases are identified within the last 14 days
in the facility.
COVID Recovered e i nts(meet 14d/24h Facemasks only
threshold clearance)
COVIDo iti e Residents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
available),Face Shield/Goggles, Gown and Gloves.
Gown and gloves do not need be changed between
residents.
Quarantined or S uspected.Resli dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
(i.e.New admission or exposed to a confirmed available or if resident not known to have exposure to
COVID case,symptomatic individual with test a confirmed COVID case),Face Shield/Goggles,
result pending) Gown and Gloves. Gown and gloves must be changed
between residents.
*"Negative"refers to a resident who has never tested positive.
**"Resident case"means a case that was acquired in the facility(i.e.not within 14 days of admission)
***Individuals infected or co-infected with a communicable disease(such as Clostridioides difficile)should be
cared for using appropriate PPE, changed between residents.
'htt s-//www.cd ov/coronavirus/ 1 9 ncov/hc /lon0.......term care.ht 1
16
Prioritizing gowns for activities where splashes and sprays are anticipated(including aerosol-generating procedures)
and high-contact resident care activities that provide opportunities for transfer of pathogens to hands and clothing of
HCP,is recommended.
CDC provides these examples of high-contact resident care activities:
• Dressing
• Bathing/showering
• Transferring
• Providing hygiene
• Changing linens
• Changing briefs or assisting with toileting
• Device care or use: central line,urinary catheter,feeding tube,tracheostomy/ventilator
• Wound care: any skin opening requiring a dressing
ps:// .cdc.gov/hai/contain ent/PP�,,,,,, ursin ,,,,,Ho es.ht 1
17
Executive Office of Health and Human Services
Z W Department of Public Health
d Bureau of Health Care Safety and Quality MARYLOU SUDDERS
67 Forest Street, Marlborough, MA 01752 Secretary
MONICA BHAREL,MD,MPH
f Commissioner
Tel:617-624-6000
CHARLES D.BAKER www.mass.gov/dph
Governor
KARYN E.POLITO
Lieutenant Governor
Memorandum
TO: Nursing Home and Rest Home Administrators
FROM: Elizabeth D.Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: Updates to Visitation Conditions,Communal Dining and Congregate Activities in Long-Term
Care Facilities during the COVID-19 Outbreak
DATE: September 14,2020
The Massachusetts Department of Public Health(DPH)continues to work with state, federal and local partners on
the outbreak of Coronavirus Disease 2019(COVID-19),caused by the virus SARS-CoV-2,and we continue to
appreciate the essential role you have in responding to this evolving situation.
This memorandum replaces the memorandum issued on August 17,2020 and is effective as of September 25,2020.
This updated memorandum provides indoor visitation conditions.
The implementation of this guidance is contingent on Massachusetts meeting a range of public health metrics
httpL://www.mass.lov/info etails/reope .� �assac setts Ongoing performance on these measures will inform
additional reopening decisions.
Limitations on Long-Term Care Visitation:
Long-term care facilities may allow visits with residents to occur,provided that the social distancing and protection
requirements described in detail below are followed.As much as possible, long-term care facilities should continue
to use alternative electronic methods for virtual communication between residents and visitors,such as Skype,
FaceTime,WhatsApp or Google Duo.
In-Person Visitation:
A long-term care facility may allow in-person visitation in a designated visitation space,provided that the long-term
care facility implements all of the following safety,care, and infection control measures and policies:
• A resident who is suspected or confirmed to be infected with COVID-19 cannot participate in a visitation.
A resident may be visited if: the resident has recovered from COVID-19; or the resident is currently
quarantined after a recent hospital stay and is not suspected or confirmed to be infected with COVID-19,or
the resident is not quarantined and has never tested positive for COVID-19.
• Prior to transporting a resident to the designated visitation space,the long-term care facility must screen the
visitor for COVID-19 symptoms and check their temperature.Any individuals with symptoms of COVID-
19 infection(fever equal to or greater than 100.0 F,cough, shortness of breath,sore throat,myalgia,chills
or new onset of loss of taste or smell)will not be permitted to visit with a resident.
• Transport of a resident to and from the designated visitation space must be safe and orderly. At a
minimum, safe transport means that the resident cannot be transported through any space designated as
18
COVID-19 care space or space where residents suspected or confirmed to be infected with COVID-19 are
present. If health care personnel(HCP)expect to provide direct care to residents while transporting the
resident or monitoring the visitation,HCP should wear appropriate PPE.
• The long-term care facility is not under a contingency staffing plan.
• A visitor must remain at least 6 feet from the resident and attending staff member(s)for the majority of the
visit.
• Brief physical contact may be allowed if desired by both the resident and visitor.In order to reduce risk of
transmission,individuals must:
o Use alcohol-based hand sanitizer with at least 60%alcohol before and after contact;
o Hug with faces in opposite directions;and
o Limit the duration of close physical contact and avoid close face-to-face contact even when face
masks are used.
• Staff,residents and visitors must wear a face mask for the duration of the visit.
• The long-term care facility must implement a schedule for frequent cleaning and disinfection of the
designated visitation space,including cleaning high-touch surfaces using an appropriate EPA-registered
disinfectant.
Any individual who enters the long-term care facility and develops signs and symptoms of COVID-19 such as fever,
cough, shortness of breath,sore throat,myalgia,chills, or new onset loss of smell or taste within 2 days after exiting
the long-term care facility or designated outdoor space must immediately notify the long-term care facility of the
date they were in the facility,the individuals they were in contact with,and the locations within the facility they
visited. Long-term care facilities should immediately screen the individuals who had contact with the visitor for the
level of exposure and follow up with the facility's medical director or resident's care provider.
Whether or not a resident has visitors should not impact their access to fresh air and time outdoors. Long-term care
facilities are encouraged to offer residents time outdoors provided that the physical distancing and protection
requirements described in detail above are followed.
A long-term care facility may limit:
• The length of any visit,however,residents must be offered the opportunity to visit for no fewer than 30
minutes;
• The days on which visits will be permitted,provided that visits are offered on no fewer than five days of
the week and one of the days must be on a weekend day;
• The hours during a day when visits will be permitted,provided that at least one day per week visits are
offered outside of standard business hours;
• The number of times during a day or week a resident may be visited; and
• The number of visits occurring at the facility on a given day and may require visits to be scheduled in
advance.
Designated Outdoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Ensure visits with a resident occur in a designated outdoor space; outdoor visits will be dependent on
permissible weather conditions, availability of outdoor space, and the health and well-being of the resident.
• A long-term care facility staff member trained in such patient safety and infection control measures must
remain immediately available to the resident at all times during the visit.
Designated Indoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Identify a designated space for visitation that is as close to the entrance as possible where visits can be
socially distanced from other residents and minimize visitor impact in the facility.
• Ensure that ventilation systems operate properly,have been serviced in accordance with manufacturer
recommendations and increase circulation of outdoor air as much as possible.
• Avoid visitation in resident rooms.
19
• A long-term care facility staff member trained in such patient safety and infection control measures must
perform frequent safety checks with the resident during the visit.
• The unit,floor or care area where the resident lives must not have any confirmed or suspected COVID-19
cases in residents or staff in the past 14 days;however,notwithstanding this condition,if a facility
determines that a confirmed or suspected case within the facility presents a risk for all units,the facility in
its discretion may suspend indoor visitation.
Please note that if community transmission rates become high,DPH may amend the above visitation conditions.
Compassionate Care Visitation:
For compassionate care situations, including but not limited to an end-of-life situation,long-term care facilities must
limit visitors in the facility to a specific room: either the resident's room,if the resident has a private room, or
another location designated by the facility. Long-term care facilities must require visitors to perform hand hygiene.
Decisions about visitation during an end-of-life situation should be made on a case-by-case basis,which should
include careful screening of the visitor(including clergy,bereavement counselors,etc.)for any symptoms of
COVID-19 and temperature checks. Individuals with symptoms of a respiratory infection(fever,cough,shortness of
breath, sore throat,myalgia, chills or new onset of loss of taste or smell)should not be permitted to enter the long-
term care facility at any time.
For visits to those who are in end-of-life situations,visitors should be allowed a time limited visit and be given a
face mask if they do not have a face mask. For those visitors who are permitted to visit in compassionate care
situations,the visitors must be restricted to the resident's room or other location designated by the facility.
Exceptions to Visitor Limitations:
Health care personnel: Long-term care facilities should follow CDC guidelines for the management of health care
personnel who may have been exposed to COVID-19 which can be found atps:l� ®cdc. ov�coronavrus�20�.9
.cov/hcp/ uidance,,,,,,risk asses. ent hcp. t. l
The nursing home or rest home must confirm that health care personnel do not have any signs or symptoms of
COVID such as a cough, shortness of breath,or sore throat,myalgia, chills,or new onset loss of smell or taste and a
fever by taking each healthcare personnel's temperature upon arrival. The health care worker's temperature must be
below 100.0 OF for him or her to enter the facility and provide care.
Screening and temperature checks also apply to other health care personnel, including,but not limited to,hospice
workers,dialysis technicians,nurse aides,nursing or other students in clinical training,dentists,podiatrists,
psychiatrists,physical therapists, or Emergency Medical Service(EMS)personnel in non-emergency situations that
provide care to residents. All health care personnel are permitted to come into the facility as long as they meet the
CDC guidelines for health care personnel.
In emergency situations,EMS personnel should be permitted to go directly to the resident without undergoing
screening or temperature checks.
Parents and Guardians: Indoor visitation is permitted for parents and guardians of residents who are 22 years old and
younger and outdoor visitation is not appropriate.Parents and guardians of residents must be screened and have their
temperature checked upon entry into the facility and must wear a face mask at all times while in the facility.
Family Education: Long-term care facilities may allow family members or caregivers to participate in discharge
education and training in order to safely learn how to care for their loved one at home. A family member or
caregiver must be screened and have their temperature checked upon entry into the facility and must wear a face
mask at all times while in the facility. Discharge education and training should include only necessary participants
who must remain at least 6 feet apart when not engaging in activities such as demonstrating resident transfers.
Dining and Group Activities:
20
Long-term care facilities may provide outdoor entertainment and activities on the ground of the facility if the facility
meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, and those residents not currently quarantined due to exposure or new
admission can participate in the outdoor group activities;
• Participating residents must remain at least 6 feet apart.
Long-term care facilities may introduce communal dining if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• The number of residents at each table must be limited with residents spaced at least 6 feet apart; and
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, ,and those residents not currently quarantined due to exposure or new
admission can participate in communal dining.
Long-term care facilities may utilize indoor exercise or gym space for the purposes of physical,occupational or
other clinically indicated therapy if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Residents must be spaced at least 6 feet apart;
• The long-term care facility has implemented procedures for cleaning and disinfecting the space and
equipment in between each resident's use; and
• Only residents who have fully recovered from COVID-19,are in quarantine due to being a new admission,
and those residents not in isolation for suspected or confirmed COVID-19 status can participate in
clinically indicated therapy.
When using indoor exercise space in the long-term care facility, facilities must follow the same safety standards and
checklists for fitness centers and health clubs,including but not limited to,maintaining social distancing between
residents,hygiene protocols, staffing and operations,and cleaning and disinfection. The guidance may be found
here: ps:f� ass®gov�no deta .s/reopeg assach��setts
Ombudsman Program and Legal Representation:
Residents have the right to access the Ombudsman program and to consult with their legal counsel.When in-person
access is not available due to infection control concerns,facilities must facilitate resident communication(by phone
or another format).
DPH strongly encourages all long-term care facilities in Massachusetts to monitor the CMS and CDC website for
up-to-date information and resources:
• CMS website: O /Current
,Einer s�Current,,,,,,:E er
• CDC website: .tt s:l� w.cdc® ov/coro av r s� o 9 .cov/ ea.t care 1°ac t es/n ex. t__l
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: h..t..I..ps,./�/ww�w.�ma�ss. / c r � s.
21
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Next Steps for Social Racial Equity Initiatives
PRESENTER: ITEM
NUMBER:
Kelly Axtell, Deputy Town Manager
I.2
SUMMARY:
We have arranged a kick off organizational meeting for 11/18 with All Aces to begin moving our work forward
on this initiative. The Q &A on the Community Conversation will be posted on Friday 11/13 on the Town's
website.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 7:1 Opm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Public Hearing: Tax Classification Presentation
PRESENTER: ITEM
Carolyn Kosnoff,Asst Town Mgr for NUMBER.-
Fin.; Greg Johnson, Board of
Assessors; Rob Lent Dir. AssessingI.3
SUMMARY.-
No vote is requested for this agenda item.
This is the first meeting in the process of setting the F Y2021 tax rates. The Board of Assessors and the
Assistant Town Manager for Finance will present F Y2021 tax classification options and preliminary tax rates
for the Select Board's consideration. This agenda item also serves the purpose of a tax c las s ific atio n
hearing to take public comments in the Board's consideration of the tax classification options. The
attached Fiscal Year 2021 Tax Classification Packet includes a summary of these options and supporting
exhib its.
It is proposed that the Board vote on the FY2021 tax classification options at the upcoming meeting on
November 30, 2020. At that time, the Board will take four votes, which are d e s c rib ed in the memorandum in
the attac hed F is c al Year 2021 Tax Classification Packet. The votes are to:
• Establish a residential factor;
• Determine whether to adopt the Open Space Discount;
• Determine whether to adopt the Residential Exemption and, if s o, the percentage (up to 35 percent);
• Determine whether to adopt the Small Commercial E xemp do n
SUGGESTED MOTION:
N/A
FOLLOW-UP:
The Board will vote on the Minimum Residential Factor, Open Space Discount, Residential Exemption and
Small Commercial Exemption at a future meeting, tentatively scheduled for November 30, 2020.
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 7:20pm
ATTACHMENTS:
Description Type
F) Predirninuty Tax('..'lass ification.Pac"ket 11.16.20 v e r VII e rno
F) I tgal Notice Tax.Class ification.hearing IIackup Matetial
Town of Lexington
Fiscal Year 2021
Tax Classification Packet
po-�O � C O
C) 0V
RIL 19TH
L£XINcrto
Prepared for: Lexington Board of Selectmen
Prepared by: Lexington Assessors Office
Chairman, Gregory A. Johnson
Member, Edmund C. Grant
Member, Cas Groblewski
Robert F. Lent, Director of Assessing
Tax Classification PRELIMINARY Hearing
November 16, 2020
M M0
To: Lexington Board of Selectmen
From: Lexington Board of Assessors
Subject: FY 2021 PRELIMINARY Classification Meeting
Date: November 16, 2020
This memo is intended to provide the Board of Selectmen with the necessary information to conduct a
Public Hearing and Informational Session on the tax classification options available under Massachusetts
General Laws. The classification amendment requires the Board of Selectmen to consider four (4)
selections with respect to the setting the FY2021 Lexington tax rate. The decision of the Board for each
alternative must be submitted to the DOR on MA State form LA-5. The four (4) selections are:
1. Selection of a residential factor
2. Selection of a discount for Open Space
3. Residential exemption
4. Small commercial property exemption
1. Selection of a residential factor.
(Class 1: Residential; Class 2: Open Space; Class 3: Commercial; Class 4: Industrial, etc.)
The Board of Selectmen may choose to adopt a residential factor, which will increase the tax rate
applied to the commercial, industrial, and personal property (C-I-P) classes, factor (multiplier) of up to a
maximum of: 1.750. Adopting such a factor will shift a larger portion of the overall Lexington tax levy to
the commercial, industrial, personal property classes (CIP), thereby reducing the portion of the tax levy
borne by the owners of residential property.
Attached Exhibit A, Exhibit B and Exhibit D-1 demonstrate the effect that several possible "factor"
choices will have by identifying the tax levy percentage borne by each class of properties, and the
resulting tax rates. Some 108 of the 351 communities in Massachusetts adopt this process of tax
classification.
2. Selection of a discount for Open Space.
Massachusetts General Law Chapter 59 Sec. 2A defines Class 2 Open Space as:
"..land which is not otherwise classified and which is not taxable under provisions of
chapters 61, 61A or 61B, or taxable under a permanent conservation restriction, and
which land is not held for the production of income but is maintained in an open or
natural condition and which contributes significantly to the benefit and enjoyment of the
public."
The Board of Selectmen may choose to adopt an exemption, discounting the assessed value of Open
Space to a maximum of 25% for any property that is classified as Open Space. The Board of Assessors
has not identified any property in Lexington that meets the definition of Open Space according to the
statute. To our knowledge, Bedford is the only community in the Commonwealth of Massachusetts to
adopt this exemption.
FY2021 Lexington Tax Classification Packet Page 1
To: Lexington Board of Selectmen
From: Lexington Board of Assessors
Subject: FY 2021 PRELIMINARY Classification Meeting
Date: November 16, 2020
I Residential exemption.
The Board of Selectmen may choose to adopt a maximum exemption of up to 35% on residential
properties. If adopted, this tax relief would apply only to the principal residence of taxpayers
(owner-occupied and primary domicile).
If this exemption were adopted, the residential properties that are assessed at a value below the "break-
even valuation" point would realize a reduction in taxes while the residential properties assessed at a
value above the "break-even valuation" point must pay additional taxes to compensate. See attached
Exhibit G for a hypothetical application of the residential exemption.
The funding for this exemption/tax relief for qualified applicants would be borne among the other
properties of the within the same Residential classification. In particular, non-owner-occupied properties
(apartment buildings and vacant land) would experience a substantial increase in taxes. [Note:
"Residential classification" includes the following: single family dwellings, two & three family dwellings,
vacant land, multi-dwelling parcels, residential condos, and apartment buildings.]
The Select Board previously formed an Ad-hoc Residential Exemption Policy Study Committee to
evaluate the impacts of applying a residential exemption in Lexington. The final report of the committee
was presented to the Select Board in April 2019.
In 2020, sixteen (16) communities in Commonwealth of MA, typically those with a substantial base of
rental units, decided to offer the residential exemption including Barnstable, Boston, Brookline,
Cambridge, Chelsea, Everett, Malden, Nantucket, Provincetown, Somerset, Somerville, Tisbury, Truro,
Waltham, Watertown, and Wellfleet.
4. Small commercial exemption.
The Board of Selectmen may choose to adopt a small commercial exemption of up to 10% of the
property valuation for commercial (not industrial) property that meets the requirements of the law.
To qualify, eligible businesses must have occupied the property as of January 1st, and must have had no
more than ten (10) employees during the previous calendar year, and the property must have an
assessed valuation of less than $1,000,000. While the applicant does not have to be the owner of the
property to be eligible, all occupants of the commercial portion of the property must qualify. The funding
for this exemption/tax relief for qualified applicants would be borne among the other properties of the
same Commercial-Industrial-Personal Property (C-I-P) classification.
Over the last several months Town staff evaluated the applicability of the small commercial exemption to
Lexington businesses. The starting point was to compile a list of commercial properties with an assessed
value of under $1,000,000. Per the Town's Vision database there are approximately 80 commercial
properties that meet this criteria. Second, the Board of Assessors received a list of registered commercial
FY 2021 Lexington Tax Classification Packet Page 3
businesses in Lexington that would meet the criteria of having under 10 employees from the
Commonwealth of Massachusetts Department of Unemployment (note this list is only provided one time
annually and is not a public record). There are approximately 450 businesses in Lexington that may
meet the criteria of 10 or less employees.
These two lists were manually cross-checked by Town staff and it appears that only five
properties/businesses in Lexington could meet both criteria.
In 2020, fifteen (15) communities in the Commonwealth of MA decided to offer the small commercial
exemption including Auburn, Avon, Bellingham, Berlin, Braintree, Chelmsford, Dartmouth, Erving, New
Ashford, North Attleboro, Seekonk, Somerset, Swampscott, Westford, and Wrentham.
FY 2021 Lexington Tax Classification Packet Page 3
FY 2021 Town of Lexington-Tax Classification Packet
EXHIBIT A: ALTERNATIVE TAX RATE SCENARIOS FOR FY2021
FY2020 to FY2021 Change in Levy Limit and Values
FY2020 FY2021 %CHANGE FY 2020 Levy Limit(A) $ 184,938,303 N/A
Maximum Allowable Levy Limit $ 196,066,558 $ 207,100,143 5.63% FY 2020 Excluded Debt(B) $ 11,128,255 N/A
Tax Levy (FY20 as actual,and FY 2020 Maximum Allowable Levy
$ 195,949,768 $ 207,100,143 5.69% $ 196,066,558 N/A
FY21 as Levy Limit(TBD) Limit(A)+(B)
Residential Valuation $ 11,160,005,132 $ 11,434,037,932 2.46% Plus:Amended New Growth 0.00%
Comm+Indl*+PP Valuation $ 1,438,342,965 $ 1,518,730,905 5.59% Plus:Prop 2 1/2 Increment °
(FY 20 Levy Limit(A)x 2.5%) $ 4,623,458 2.36/°
Total Valuation $ 12,598,348,097 $ 12,952,768,837 2.81% Plus:New Growth Increment $ 4,853,553 2.48%
Residential Tax Rate $ 14.05 T.B.D. T.B.D. Plus:Override $ - 0.00%
Comm/Indl/PP Tax Rate $ 27.22 T.B.D. T.B.D. Plus:Debt Exclusion Increment(Increases vs.FY 2020) $ 1,556,574 0.79%
FY2021 Maximum Allowable Levy
*Industrial valutaion is adjusted for TIF agreements Limit $ 207,100,143 5.63%
%LEVY CHANGE:
FACTOR %SHARE OF LEVY TAX LEVY TAX RATE FY2019 v.FY2020
C-I-P RESID C-I-P RES C-I-P RESID C-I-P RESID C-I-P RESID COMMENTS
1.000 1.000 11.7% 88.3% $ 24,282,792 $ 182,817,351 $15.99 $15.99 -38.0% 16.6% SINGLE TAX RATE
1.050 0.993 12.3% 87.7% $ 25,496,931 $ 181,603,212 $16.79 $15.88 -34.9% 15.8%
1.100 0.987 12.9% 87.1% $ 26,711,071 $ 180,389,072 $17.59 $15.78 -31.8% 15.0%
1.150 0.980 13.5% 86.5% $ 27,925,210 $ 179,174,933 $18.39 $15.67 -28.7% 14.3%
1.200 0.973 14.1% 85.9% $ 29,139,350 $ 177,960,793 $19.19 $15.56 -25.6% 13.5%
1.250 0.967 14.7% 85.3% $ 30,353,490 $ 176,746,653 $19.99 $15.46 -22.5% 12.7%
1.300 0.960 15.2% 84.8% $ 31,567,629 $ 175,532,514 $20.79 $15.35 -19.4% 11.9%
1.350 0.954 15.8% 84.2% $ 32,781,769 $ 174,318,374 $21.58 $15.25 -16.3% 11.2%
1.400 0.947 16.4% 83.6% $ 33,995,908 $ 173,104,235 $22.38 $15.14 -13.2% 10.4%
1.450 0.940 17.0% 83.0% $ 35,210,048 $ 171,890,095 $23.18 $15.03 -10.1% 9.6%
1.500 0.934 17.6% 82.4% $ 36,424,188 $ 170,675,955 $23.98 $14.93 -7.0% 8.8%
1.550 0.927 18.2% 81.8% $ 37,638,327 $ 169,461,816 $24.78 $14.82 -3.9% 8.1%
1.560 0.926 18.3% 81.7% $ 37,881,155 $ 169,218,988 $24.94 $14.80 -3.2% 7.9%
1.570 0.924 18.4% 81.6% $ 38,123,983 $ 168,976,160 $25.10 $14.78 -2.6% 7.8%
1.580 0.923 18.5% 81.5% $ 38,366,811 $ 168,733,332 $25.26 $14.76 -2.0% 7.6%
1.590 0.922 18.6% 81.4% $ 38,609,639 $ 168,490,504 $25.42 $14.74 -1.4% 7.5%
1.600 0.920 18.8% 81.2% $ 38,852,467 $ 168,247,676 $25.58 $14.71 -0.8% 7.3%
1.610 0.919 18.9% 81.1% $ 39,095,295 $ 168,004,848 $25.74 $14.69 -0.1% 7.1%
1.620 0.918 19.0% 81.0% $ 39,338,123 $ 167,762,020 $25.90 $14.67 0.5% 7.0%
1.630 0.916 19.1% 80.9% $ 39,580,950 $ 167,519,193 $26.06 $14.65 1.1% 6.8%
1.640 0.915 19.2% 80.8% $ 39,823,778 $ 167,276,365 $26.22 $14.63 1.7% 6.7%
1.650 0.914 19.3% 80.7% $ 40,066,606 $ 167,033,537 $26.38 $14.61 2.3% 6.5%
1.660 0.912 19.5% 80.5% $ 40,309,434 $ 166,790,709 $26.54 $14.59 3.0% 6.4%
1.670 0.911 19.6% 80.4% $ 40,552,262 $ 166,547,881 $26.70 $14.57 3.6% 6.2%
1.680 0.910 19.7% 80.3% $ 40,795,090 $ 166,305,053 $26.86 $14.54 4.2% 6.1%
1.690 0.908 19.8% 80.2% $ 41,037,918 $ 166,062,225 $27.02 $14.52 4.8% 5.9%
1.700 0.907 19.9% 80.1% $ 41,280,746 $ 165,819,397 $27.18 $14.50 5.4% 5.8%
1.710 0.906 20.0% 80.0% $ 41,523,574 $ 165,576,569 $27.34 $14.48 6.1% 5.6%
1.720 0.904 20.2% 79.8% $ 41,766,402 $ 165,333,741 $27.50 $14.46 6.7% 5.4%
1.730 0.903 20.3% 79.7% $ 42,009,230 $ 165,090,913 $27.66 $14.44 7.3% 5.3%
1.740 0.902 20.4% 79.6% $ 42,252,058 $ 164,848,085 $27.82 $14.42 7.9% 5.1%
1.750 0.90038 20.5% 79.5% $ 42,494,885 $ 164,605,258 $27.98 $14.40 8.5% 5.0% FY 21 MAX SHIFT
FY 2020>> $27.22 $14.05
*Proposition 2.5 potential increment is calculated from the previous year's levy limit before adding excluded debt.
The 2.36%increase(show above)[in cell L11]represents the increase related to"Proposition 2.5",from last year's maximum allowable levy limit.
FY21 Classification Packet DRAFT.v1_11.10.2020 Page 4 11/12/202C
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FY 2021 Town of Lexington-Tax Classification Packet
EXHIBIT C: HISTORY OF AVERAGE SINGLE FAMILY ASSESSED VALUE AND
PROPERTY TAX - Most Recent 25 Years
NUMBER OF PERCENT
SINGLE FAMILY SINGLE FAMILY SFD VALUE INCREASE OF AVERAGE PERCENT LEXINGTON
Fiscal DWELLING DWELLINGS (AVERAGE) ASSESSED ANNUAL INCREASE C-I-P TOWNWIDE
Year(*) VALUATION (SFD) [w/o Growth] VALUE TAX RATE TAX BILL TAXES FACTOR TAXABLE TOTAL
1995 $2,535,745,000 8,752 $289,733 6.0% $14.00 $4,056.26 4.8% 1.70 $ 3,217,037,200
1996 $2,681,040,000 8,758 $306,125 5.7% $14.01 $4,288.81 5.7% 1.70 $ 3,408,865,800
1997 $2,791,978,000 8,775 $318,174 3.9% $13.88 $4,416.26 3.0% 1.70 $ 3,544,837,150
1998 $2,975,012,000 81798 $338,146 6.3% $13.43 $4,541.31 2.8% 1.70 $ 3,795,097,460
1999 $3,171,199,000 8,810 $359,954 6.4% $12.79 $4,603.82 1.4% 1.70 $ 4,089,714,160
2000 $3,376,143,000 8,821 $382,739 6.3% $12.25 $4,688.56 1.8% 1.50 $ 4,506,277,290
2001 $3,777,857,000 8,840 $427,359 11.7% $12.11 $5,175.32 10.4% 1.60 $ 5,015,313,290
2002 $4,225,339,000 8,845 $477,709 11.8% $11.28 $5,388.56 4.1% 1.62 $ 5,618,141,550
2003 $4,693,071,000 8,898 $527,430 10.4% $10.95 $5,775.36 7.2% 1.70 $ 6,083,572,560
2004 $5,456,206,000 8,887 $613,954 16.4% $10.47 $6,428.09 11.3% 1.80 $ 6,911,176,060
2005 $5,687,532,000 8,899 $639,120 4.1% $11.34 $7,247.62 12.7% 1.80 $ 7,146,167,360
2006 $6,206,172,000 8,910 $696,540 9.0% $11.11 $7,738.56 6.8% 1.78 $ 7,686,268,530
2007 $6,499,630,000 8,917 $728,903 4.6% $11.34 $8,265.76 6.8% 1.74 $ 8,059,234,580
2008 $6,262,572,000 8,922 $701,925 .7% $12.52 $8,788.10 6.3% 1.70 $ 7,929,164,350
2009 $6,274,760,000 8,934 $702,346 0.1% $12.97 $9,109.43 3.7% 1.70 $ 8,033,608,130
2010 $6,184,505,000 8,944 $691,470 -1® % $13.86 $9,583.77 5.2% 1.70 $ 7,891,590,610
2011 $6,234,563,000 8,949 $696,677 0.8% $14.40 $10,032.15 4.7% 1.70 $ 7,973,719,190
2012 $6,251,243,000 8,963 $697,450 0.1% $14.97 $10,440.82 4.1% 1.70 $ 8,026,687,330
2013 $6,441,950,000 8,978 $717,526 2.9% $15.20 $10,906.40 4.5% 1.70 $ 8,307,656,760
2014 $6,658,875,000 8,996 $740,204 3.2% $15.51 $11,480.56 5.3% 1.70 $ 8,555,595,350
2015 $7,385,759,000 9,003 $820,366 10.8% $14.86 $12,190.65 6.2% 1.75 $ 9,359,615,090
2016 $8,008,381,000 9,025 $887,355 8.2% $14.60 $12,955.39 6.3% 1.75 $ 10,048,547,685
2017 $8,415,787,000 9,029 $932,084 5.0% $14.49 $13,505.90 4.2% 1.75 $ 10,589,456,610
2018 $8,938,050,000 9,021 $990,805 6.3% $14.30 $14,168.51 4.9% 1.75 $ 11,227,300,560
2019 $9,486,786,000 9,030 $1,050,585 6.0% $14.12 $14,834.27 4.7% 1.75 $ 11,922,400,015
2020 $10,011,844,000 9,048 $1,106,526 5.3% $14.05 $15,546.69 4.8% 1.75 $ 12,608,769,452
2021 $10,221,948,000 9,057 $11128,624 2.0% TBD TBD TBD TBD $ 12,952,768,837
*All values above include new growth value.
5 yr total: 24.7% (most recent 5 years,including FY 2021)
5 yr average: 4.9%
FY21 Classification Packet DRAFT.v1_11.10.2020 Page 6 11/12/2020
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FY 2021 Town of Lexington-Tax Classification Packet
EXHIBIT E: TAX FACTORS AND TAX RATES = AMONG
COMMUNITIES w/ COMPARABLE C/I/P VOLUME in MA,
AND vs. CONTIGUOUS COMMUNITIES
COMPARABLE COMMERCIAL COMMUNITIES
FY2020 FY2019 FY2020
State Comm-Ind1-Pers RESIDENTIAL C-I-P C-I-P RESIDENTIAL C-I-P C-I-P
Rank MUNICIPALITY ASS'D VALUE RATE/K RATE/K SHIFT RATE/K RATE/K SHIFT
1 Boston $60,380,797,922 $10.54 $25.00 1.750 $10.56 $24.92 1.750
2 1 Cambridge $22,613,015,021 $5.94 $13.71 1.639 $5.75 $12.68 1.510
3 Waltham $4,610,693,323 $12.66 $26.45 1.750 $11.95 $24.36 1.750
4 Worcester $3,697,194,890 $18.00 $34.90 1.557 $17.00 $35.16 1.557
5 Newton $3,174,491,580 $10.45 $19.94 1.749 $10.44 $19.92 1.749
State XXXCX XXXXX
Rank
22 Peabody $1,630,095,219 $11.95 $11.95 1.750 $10.74 $22.89 1.750
23 Wellesley $1,625,656,400 $11.57 $11.57 1.000 $11.56 $11.56 1.000
24 Andover $1,623,682,294 $15.27 $27.51 1.572 $15.01 $27.14 1.572
25 Norwood $1,511,599,784 $10.89 $22.82 1.610 $11.15 $24.82 1.610
26 Lexington $1,438,342,965 $14.12 $27.33 1.750 $14.05 $27.22 1.750
27 Brockton $1,395,974,106 $15.54 $31.67 1.730 $15.15 $30.41 1.730
28 Needham $1,377,340,876 $12.39 $24.42 1.750 $12.49 $24.55 1.750
29 Lowell $1,305,953,889 $14.04 $14.04 1.750 $13.36 $26.77 1.750
30 Westborough $1,304,395,930 $18.33 $18.33 1.000 $18.32 $18.32 1.000
The EIGHT (8) CONTIGUOUS COMMUNITIES to LEXINGTON
FY2020 FY2019 FY2020
State C-1-P RESIDENTIAL C-1-P C-1-P RESIDENTIAL C-1-P C-1-P
Rank MUNICIPALITY ASS'D VALUE RATE RATE SHIFT RATE RATE SHIFT
3 Waltham $4,610,693,323 $12.66 $26.45 1.750 $11.95 $24.36 1.750
6 Burlington $2,862,853,020 $10.48 $27.22 1.605 $9.64 $25.54 1.605
10 Woburn $2,418,312,761 $9.50 $23.72 1.750 $9.32 $23.20 1.750
26 Lexington $1,438,342,965 $14.12 $27.33 1.750 $14.05 $27.33 1.750
58 Bedford $866,554,084 $12.96 $28.42 1.750 $13.18 $28.95 1.750
79 Arlington $656,780,829 $11.26 $11.26 1.000 $11.06 $11.06 1.000
103 Belmont $469,331,705 $11.67 $11.67 1.000 $11.00 $11.00 1.000
131 Winchester $355,626,939 $12.11 $11.45 1.000 $12.39 $11.80 1.000
255 Lincoln $74,389,711 $14.03 $18.44 1.300 $15.36 $20.18 1.301
FY21 Classification Packet_DRAFT.v1_11.10.2020 Page 9 11/12/2020
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FY 2021
EXHIBIT G: IMPACT ANALYSIS of residential tax: the
property
possible adoption of a RESIDENTIAL EXEMPTION -
DRAFT 11/12/20
RESIDENTIAL EXEMPTION WORKSHEET
FISCAL YEAR 2021 INFORMATION
TOTAL RESIDENTIAL (ASS'D)OVERALL VALUE $11,434,037,932
TOTAL#RESID. PARCELS 10,887 (Includes over 500 unbuildable (mostly small) parcels of land.)
AVG. RESIDENTIAL PARCEL $150505247
EXEMPTION Percentage>> 35% is Max. Resid Exemption allowed by MGL.
EXEMPTION $AMOUNT $2105049
EST.#OF EXEMPT(Principal Resid.) PARCELS 9,265 Estimated#of non-owner occupied parcels »»> 11622
TOTAL VALUE MADE EXEMPT by this clause $1,946,107,494
RESID. RATE (Calc'd, but not yet voted upon) $14.40 (Note: This Rate is from Exhibit A.)
TOTAL RESID. REVENUE (tax dollars) $164,605,258
NEW RESID. OVERALL ASSESSED VALUE $9,487,930,438
NEW (Derived by formula) RESID. RATE $17.35
(a) (b) (c) (d) (e) (f) (g) (h) (i)
EXEMPTED
PRELIMINARY ANNUAL ASSESSED NET
EXAMPLES OF TAX RATE @ PROPERTY VALUE @ 20% ASSESSED DERIVED TAX NET TAX $Change %Change
ASSESSED VALUE 1.75 SHIFT TAX BILL EXEMPTION VALUE 1 RATE BILL (g-c) (h/c)
$4005 000 $14.40 $5,758 $210,049 $1895 951 $17.35 $3,295 -$25463 -42.77%
$500,000 $14.40 $7,198 $210,049 $289,951 $17.35 $5,030 -$2,168 -30.12%
$600,000 $14.40 $85638 $210;049 $389,951 $17.35 $6,765 -$11872 -21.68%
$7005 000 $14.40 $105 077 $210,049 $489,951 $17.35 $85 500 -$15 577 -15.65%
$8005 000 $14.40 $115 517 $210,049 $589,951 $17.35 $10,235 -$11 282 -11.13%
$9005 000 $14.40 $125 956 $210,049 $6895 951 $17.35 $11,970 -$987 -7.61%
$15 000,000 $14.40 $145 396 $2105 049 $7895 951 $17.35 $13,705 -$691 -4.80%
$15100,000 $14.40 $15,836 $210,049 $889,951 $17.35 $15,440 -$396 -2.50%
** $ly234,111 $14.40 $17y 766 $210y049 $1.1024yO62 $17.35 $17,766 0 0.00%
$1,250,000 $14.40 $175 995 $210,049 $1,039,951 $17.35 $18,042 $47 0.26%
$15 500,000 $14.40 $215 594 $210,049 $1,289,951 $17.35 $22,379 $785 3.64%
$1,750,000 $14.40 $25 5193 $2105 049 $13 539,951 $17.35 $26,716 $15 523 6.05%
$25 000,000 $14.40 $285 792 $2105 049 $1,789,951 $17.35 $31,054 $25 262 7.85%
$2 5 500,000 $14.40 $35,990 $210,049 $2,289,951 $17.35 $39,728 $3,738 10.39%
$35000,000 $14.40 $435188 $210;049 $2,789,951 $17.35 $48,403 $5,214 12.07%
$550005000 $14.40 $715980 $210,049 $43789,951 $17.35 $835100 $115120 15.45%
1 Resid. Exemption, per MGL, may not reduce taxable value of property to less than 10 percent of its full and fair cash value.
**BREAK EVEN ASSESSED VALUE, NO TAX IMPACT. $?,234,?11
FY21 Classification Packet_DRAFT.0_11.10.2020 Page 11 11/12/2020
11/12/2020 https://www.masspublicnotices-org/DetailsPrint-aspx?SID=xpyfgmzpxbtes3xqu 1 qv4iOp&ID=200612
Lexington Minuteman
Publication Name:
Lexington Minuteman
Publication URL:
www.wickedlocal.com/lex*lngton
Publication City and State:
Lexington,MA
Publication County:
Middlesex
Notice Popular Keyword Category:
Notice Keywords:
Lexington
Notice Authentication Number:
202011121353368216307
3514474563
Notice URL:
Back
Notice Publish Date:
Thursday,November 05,2020
Notice Content
CLASSIFICATION TAX RATE
LEGAL NOTICE
Town of Lexington
SELECT BOARD
The Select Board and the Board of Assessors will hold a Public Hearing on Monday, November 16, 2020, via zoom, https-//zoom.us webinar
ID- 98324101398 passcode- 748802, at approximately 7:00 p.m. to review the property tax classification options available under
Massachusetts General Laws, Chapter 40, Section 56,, and then to select a residential factor at a subsequent meeting, at which time the
Select Board will set a FY21 tax rate for residential., commercial, and industrial properties. The FY2020 Tax Rates were- residential tax rate
$14.05 per$1,000 of assessed value and commercial/industrial/personal property tax rate $27.22 per$1,000 of assessed value.
Interested residents and property owners are encouraged to attend via Zoom.
Douglas M. Lucente, Chair
Select Board
AD#139122698
Lexington Minuteman 11/5/2020
Back
https://www.masspublicnotices.org/DetailsPrint.aspx?SID=xpyfgmzpxbtes3xqulqv4iOp&ID=200612 1/1
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Public Hearing: Noise Bylaw Special Permit - Eversource Request to Perform Infrastructure
Work
PRESENTER: ITEM
Annemarie Walsh Eversource NUMBER:
Community Relations and Economic
Development S p ec ialis t I.4
SUMMARY:
Attached please find the application from Eversource to work at night as part of the To wn's Noise Bylaw
requirements. Eversource is seeking to work on Massachusetts Avenue between 12:01 AM and 6:00 AM on
Saturday, November 21. They are seeking to work at this time to minimize impact on residents. There are 10
residential properties on Massachusetts Avenue and 7 on Harrington Road that will be impacted.
SUGGESTED MOTION:
Move to approve the special permit application from Eversource to work on Massachusetts Avenue between
Forest and Parker Streets on November 21 between 12:01 AM and 6:00 AM as per the attached application.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 7:35pm
ATTACHMENTS:
Description Type
47 Station Drive
EVERS4..06URCE Westwood,MA 02090,
ENERGY
October 28, 2020
Ms. Kira Kat enbacl
Kkat enback le in tonma. o
Office Manager/Executive clerk
Lexington Board of Selectmen
1625 Massachusetts Avenue
Lexington, MA 02420
Subject: Application for Special Permit Under the Noise By-Law
Dear Ms. Kat enback,
In order to replace components on our system, sometimes we have to denenergi a our electric system s
our employees can work safely on overhead and underground equipment.
To make iron p rove ments in the Lexington area, Eve rsource is submittin g. this Special Permit lender tine
Noise -Laver. We are planning to take an outage on Saturday, November 21 from 12:01 —6 a.m. so we
can make repairs to our system. The work will take place ors M assachusetts Avenue between Forest end
Parker Streets. However, no customers on Forest or Parker Streets will be impacted by this outage. There
are 10 customers on Massachusetts Ave and 7 customers on Harrington road that will experience outage
during this ti eframe.
No digging or excavating will take place so there should be minimal impact to residents. The underground
crew will be working in manhole #19579 splicing cables. An overhead crew will be working on pole
#67/148 and#571149 building primary r overhead construction. Truck lights will be used when the
employees are working on the poles.
The following documents are attached:
0 certified Abutters List
0 List of Eversource Customers who will experience outage
• Sketch showing work area
& Authorization permitting direct invoicing for newspaper publication
Please contact me with any questions.
Sin i ,
Annemarie Walsh
Community relations and Economic Development Specialist
Attachments
TOWN of LE INGTON SELECT BOARD
APPLICATION FOR SPECIAL PERMIT UNDER THE NOISEBY-LAW
This application must be completed, signed and submitted with the filing fee by
the applicant or his/her representative in accordance with the Ryles and
Regulations For the Application For Special Permit Under the Noise By-law (see
other side of this application). The applicant is advised to review the Lexington
Bar-law prior to filing this application.
Location of Property street and nrnber
Name and Address of Applicant ,4W#&W
Tel. No. 7 - ','0 7-
Applicant is: Owner Tenant Agent/Attorney Prospective Purchaser
Property Owner's Name/Address not applicant):
Tel. No.
Date Deed recorded; Middlesex So. Registry of Deeds: Book 'age.�
Characteristics of property: Lot Area Actual Lot Frontage
Lexington Assessors'Map No.� Lot No. Zoning District
Permitted Use:
'resent use:
Application is for:
L,'O'
A special permit in accordance with Noise By-law
Renewal al of a spedal permit in accordance with Noise By-law
Required Attachments:
a Attach a detailed description of the noise generating activity. Describe In
detail the reason(s) for seeking the Special Permit or renewal of the Special
Permit, the expected deviations from the permitted noise standards and the
frequency of operations generating the noise in excess of allowed standards
under the poise By-law,including the hours of the day,the days of the week
and the season of the noise generating activity.
12/2 / 6
b Attach a description of and quantify the expected impacts on the abutters,ff
the application were granted.
c Attach an explanation of the financial hardship,if the application were not
granted.,
d Attach property owner's Witten consent other than applicant).
e Plot Plan.
� Certified abutters list,
g Letters of support from abutters (not mandatory).
APPLICANT OR REPRESENTATIVE TIV MUST ATTEND THE PUBLIC HEARING.
Signature of A Applicant (or representative)
p
Address if not applicant
Telephone number where applicant may be reached dig the day 73a)7--&15;?
Schedule of Filing Fees:
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TEL: 781) 62-0 00 x2Q
FAX: (781)8 -9468
SATE: d-O
TO: GateH use Media New England/Community Newspaper Company
LEGAL NOTICE DEPARTMENT
l HEREBY AUTHORIZE GateHouse Media New England/Community Newspaper
Companyto bill me directly for the legal notice published trice in the Lexington
Minuteman teman for a public hearing with the Lexington Select Board regarding property at
1 - 4
SIGNATURE:
Please print where to send the hill to:
Name: &n-1eW4tk1"6 12 aj�
Street Address: `L
City/Town: V OOJ)
State, Zip Code OA090
Day-time Telephone Number "
1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420
-mail selectboard@lexingtonma.gov
11/12/2020 https://www.masspublicnotices-org/DetailsPrint-aspx?Sl D=xpyfgmzpxbtes3xqu 1 qv4iOp&l D=20061 1
Lexington Minuteman
Publication Name:
Lexington Minuteman
Publication URL:
www.wickedlocal.com/lex*ingLon
Publication City and State:
Lexington,MA
Publication County:
Middlesex
Notice Publish Date:
Thursday,November 05, 2020
Notice Content
EVERSOURCE - NOISE BYLAW SPECIAL PERMIT
EGAL NOTICE
Town of Lexington
SELECT BOARD
The Lexington Select Board will hold a public hearing on Monday, November 16, 2020 at approximately 7:00 p.m. via zoom,, https://zoom.us
webinar ID: 98324101398, passcode: 748802, for the purpose of considering a request by Eversource Energy for a Noise Bylaw Special
Permit for them to perform infrastructure work to replace components in their system.This public hearing is required under Chapter 80 of the
Town's General Bylaws.
On Saturday, November 21, 2020, from 12:01 a.m. to 6:00 a.m. Eversource Energy would like to perform evening work on Massachusetts
Avenue between Forest and Parker Streets. Underground crew will be working in manhole #19579 splicing cables and overhead crew will be
working on pole#57/148 and #57/149 building primary overhead construction.Truck lights will be used when the employees are working on
he poles. There are 10 customers on Massachusetts Ave and 7 customers on Harrington Road that will experience an outage during this
imeframe.
This public hearing will provide residents and interested parties the opportunity to provide the Select Board with comments regarding this
Special Permit. Written comments may also be sent, by November 13, 2020,to the Select Board at selectboard@lexingtonma.gov
Douglas M. Lucente, Chair
Select Board
AD#13923201
Lexington Minuteman 11/5, 11/12/20
https://www.masspublicnotices.org/DetailsPrint.aspx?SID=xpyfgmzpxbtes3xqulqv4iOp&ID=200611 2/2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Establish 2021 Annual Town Meeting and Annual Town Election Dates
PRESENTER:TER• ITEM
S
NUMBER.
Kelly Axtell, Deputy Town Manager
I.5
SUMMARY.-
To establish dates for the 2021 Annual Town Election and 2021 Annual Town Meeting. The suggested date
are:
• Thursday, December 17, 2020: due date for Citizens Petition for the 2021 Annual Town Meeting
Warrant
• Monday, March 1, 2021:Annual Town Election
• Monday, March 22, 2021: Opening Session of the 2020 Annual Town Meeting.
The Board will also discuss potential due dates for submission of draft motions.
SUGGESTED MOTION:
Move to open the 2021 Annual Town Meeting Warrant for submission of Citizen Petitions through Thursday,
December 17, 2020 at 4:00 p.m.
Move to establish Monday, March 1, 2021 as the date for the 2021 Annual Town Election.
Move to establish Monday, March 22, 2021 as the date for the opening session of the 2021 Annual Town
Meeting.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 7:50pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft Select Board Report for FY2020 Annual Town Report
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
I.6
SUMMARY:
Review and approve Select Board submissions for the F Y20 Annual Town Report
SUGGESTED MOTION:
Move to approve the Select Board's submissions for the F Y20 Annual Town Report.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 7:55pm
ATTACHMENTS:
Description Type
DRAFT
,r
. _..._ ,
m
y Town of lexingtont �Ha5.5arbu5ett.5
" SELECT BOARD OFFICE
DOUGLAS M.LUCENTE,CHAIR
JOSEPH N.PATO
SUZANNE E.BARRY
JILL I.HAI TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
MESSAGE OF THE SELECT BOARD
Massachusetts law requires that the Select Board, prior to the annual Town Meeting, issue an Annual Report
for use by the residents of the Town. The 2020 annual Town Report presented here provides, among other
things, financial data relating to the Town for the fiscal year 2020 that covers the period July 1, 2019 through
June 30, 2020. In addition, the report contains highlights of the accomplishments of the many departments,
boards, committees, and commissions that are responsible for the governance of Lexington.
This Annual Town Report is just one of several ways by which citizens may be informed of what is going on
in the Town. The Town's Web site at,,,,,,,;,,,,,,;,,,,,,,,,,;,,,,,,;,,,,,,,,,,;,,,,,,...
,..,.. ,:,,,,,,,,,:"i. ., ,t . . provides links to many other resources
including the websites for the schools and the Town Meeting Members Association. From our Town website
you can also find all budget documents as they are generated, and the minutes of all committee meetings
which provides valuable insight into the departments and committees. Meetings of the three elected boards,
Select Board, School Committee, and Planning Board are covered by LexMedia, our Public, Educational,
Governmental (PEG) access provider, and broadcast by all three of the Town's cable television providers.
LexMedia covers other Town meetings and events as well. For more up to the minute information, residents
can register for CodeRED - the Town's emergency notification system - for texts, emails, and automated
phone calls about closings, detours, or emergencies. Residents can sign up for monthly Townwide news
email, or periodic emails and e-newsletters from specific departments and boards/committees. Residents can
also follow the Town's Social Media accounts on Facebook and Twitter.
The Select Board acknowledges the leadership provided by Town Manager, James Malloy, his outstanding
staff, and the dedicated Town employees who manage the day-to-day operations of the Town and make
Lexington a special place to live, work and visit. Of special note, however, are the countless volunteer hours
provided by the citizens who make up our many boards, committees, and commissions. The Select Board
extends its continued thanks, appreciation, and admiration to the many residents whose work and civic
engagement make it possible for Lexington to be a well-managed Town.
Douglas M. Lucente, Chair
Jill I. Hai, Vice Chair
Joseph N. Pato
Suzanne E. Barry
Mark D. Sandeen
1625 MASSACHUSETTS AVENUE- LEXINGTON,MASSACHUSETTS 02420
e-mail selectboard@lexingtonma.gov
DRAFT
SELECT BOARD.
Five members elected by the voters at large to overlapping 3-year terms: Chair Douglas M. Lucente,Vice-
Chair Jill I. Hai, Joseph N. Pato, Suzanne E. Barry, and Mark D. Sandeen. In March 2020 Mr. Lucente and
Mr. Sandeen were both re-elected to a three-year term.
Year of Unprecedented Challenges
Between a global pandemic, economic crisis, and emphatic calls to address systemic racism, FY2020 was
a year of unprecedented challenges for the Town of Lexington and the Select Board.The year began with
the Select Board permanently changing the Town Office Building hours as a means to offer a late-night
access for residents looking to do business in Town Hall. In September 2019,two members of the Select
Board along with the Town Manager and several members of the Senior Management Teams visited our
Sister City in Antony France. In March 2020, business as usual changed quickly. The Board's focus quickly
shifted to responding to the pandemic.The State of Emergency in the Commonwealth due to the outbreak
of COVID-19 forced changes to all municipal business practices.The Select Board, in conjunction with the
Town Moderator, pushed back the date for the March 2020 Annual Town Meeting while alternatives were
contemplated on how to proceed. All public meetings were transitioned to a virtual format accessible by
the public using the application Zoom. A training session on the use of the new virtual format was held
for all chairs of our Boards and Committees so the Town could continue to operate our municipality while
adhering to the quarantine and social distancing. For the remainder of FY2020, all in person Town events
were canceled, including all Patriots Day events. In an effort to help struggling residents,the Board voted
to extend second quarter property tax due dates. The fiscal year ended with the Town working through
reopening options for businesses and Town Departments.
Fiscal Resiliency
As the year began the Town wrestled with planning for a continued series of large capital projects and
with growth in the operating budget fueled by increases in the school department expenses rising faster
than revenue growth. The challenges posed for future budgets is partially softened by entering the fiscal
year with healthy balances in a range of stabilization and reserve accounts that allow for more gradual
adjustments to budgets.
The emergence of the COVID-19 Pandemic mid-year created many new uncertainties and as a result the
FY2021 budget approved by Town Meeting reduced spending in several areas and held more funds in
reserve to offset potential revenue shortfalls. Fortunately, Lexington's property tax collections,which are
the Town's largest revenue source, remained strong and revenue from new growth exceeded projections
for the year. Some departments and programs, however, faced sharp reductions in enterprise revenue.
Activities impacted by various stages of shutdown such as recreation programs and tourism services were
restructured and supported by general fund revenue.
Experience through the end of FY2020 has confirmed that the biggest impact on Town finances will be
from revenue shortfalls, not additional spending items.The Town has taken the following steps to provide
flexibility:
1. Both municipal and school staff have been encouraged to forego spending in FY2020 if unneeded
due to the shutdown of town buildings.
2. A Town (municipal/schools) hiring freeze has been implemented for non-essential staff.
3. Annual Town Meeting approved the FY2021 budget as proposed, except for eliminating the
additional transfer into the Capital Stabilization Fund ($1.77 million) and reducing the transfer
into the OPEB Stabilization Fund ($1.18 million).
4. Town Assessor staff have completed review of recently completed Building Permits to ensure that
valuations are accurate for FY2021, and the full amount of available New Growth is captured.
5. Supplemental Bills passed by the State generated additional revenue in FY2020, with some
carrying forward into FY2021.
6. Staff have worked to manage available COVID-19 funding sources, including CARES Act funding
and FEMA reimbursements.
The FY2021 Capital Budget was developed within the capital policy framework initially adopted by the
Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and
funding for capital investment, particularly cash capital projects within the General Fund. This capital
investment strategy includes the following major elements:
• Multi-year planning for capital investment;
• Debt exclusions for major capital projects; and
• Ensuring sufficient operating budget resources for maintaining capital assets.
Lexington's Capital budgeting has two components. The first is "programmatic capital" which includes
those items that are budgeted every year on an ongoing basis to replace and maintain existing capital.
This is budgeted with an inflationary index based on the Boston Consumer Price Index. The second
component of Lexington's capital budgeting are one-time capital items that are considered on a prioritized
basis, sorted so that the highest priorities requests are funded annually within the recommended amount
of 1.0%to 1.5%of the General Fund Operating Budget per year.These items are maintained in the 5-year
Capital Plan
Beginning with the FY2021 budget process, capital planning is being done using a 9 factor rating system
that considers
(1) public safety& health;
(2) infrastructure needs;
(3) quantity of use;
(4) efficiency of services &administration;
(5) legal requirements;
(6) public support;
(7) quality of life;
(8) ongoing expenses; and
(9) budgetary constraints.
Select Board Goals
Each year following the Annual Town Meeting, the Select Board meets to discuss their goals for the
upcoming years and to establish and confirm a framework of critical outcome areas as a means of
providing structure for initiatives that the Board wants the municipal organization to focus on and to help
guide the annual budget process. During FY2020,the Select Board hired a consultant to facilitate the goal-
setting process. Meetings were held with the Senior Management Team and Chairs of various Boards and
Committees to solicit their input. After holding an off-site goal-setting retreat, the Select Board adopted
5 Top priorities,4 High priorities, and 3 Other priorities for the period of January 2020—December 2021.
The Select Board addressed several of these priorities and other important issues during FY2020.
Highlights of several of these are listed below.
Housing Options
In an effort to foster the creation of more affordable and diverse residential dwelling units, in 2018 the
Select Board created the Special Permit Residential Development (SPRD) Zoning Bylaw Amendment Ad
Hoc Committee. The nine member committee was charged with gathering stakeholder input, reviewing
housing data and drafting a statement of values,to inform the drafting of a zoning bylaw amendment and
warrant article to either revise or replace the current Special Permit Residential Development Zoning
Bylaw. The committee presented the statement of values in a report to Fall Special Town Meeting 2019.
The Town then engaged a consultant to develop a bylaw amendment. The Committee is currently
reviewing proposals for alternatives and these presentations, as well as draft amendments are available
on the committee's webpage.
The Select Board approved a Memorandum of Understanding (MOU) for the redevelopment of 186
Bedford Street. The project will preserve, renovate and reuse an original historic structure and barn,
create a mixed use development of first floor retail and 13 apartments above. Four of the units will be
affordable units, providing for all 13 to be eligible for inclusion on the State Housing Inventory (SHI). In
addition, the MOU provided for sustainable design commitments, parking mitigation payments,
Transportation Demand Management contributions and funding toward improvements at Garfield Park.
Center Streetscape Update
Following the 2019 Annual Town Meeting staff pursued a MassWorks Grant.The Town was not successful
in obtaining the grant so the timetable for the project to begin has been revised. Staff continues to meet
with the Working Group, a subset of the Center Streetscape Ad-Hoc Committee, and the Architect to
finalize the 100%design plans.The design should be completed in the summer of 2020. Staff will provide
an update to the Select Board at that time.The project will be bid in the winter of 2020. Once a contractor
had been selected staff will coordinate regular meetings with the center businesses and develop a
communications plan for the project. The projected project start date is spring 2021 after Patriots' Day.
The project will take approximately 2 construction seasons to complete. The Battle Green Streetscape
project will be brought to 100% design over the next 2 years with construction targeted once the main
Center Streetscape Project is complete. The goal is to have all of the Streetscape completed by fall 2024
in anticipation of the 2025 Town Celebration.
Hartwell Avenue Zoning Initiative
The Select Board continues to explore strategies with respect to economic development and zoning
initiatives in the north section of Hartwell Avenue. Traffic issues in the Hartwell Avenue area are one of
the key concerns cited by residents and business owners. The state maintains a Transportation
Improvement Program (TIP) list which contains all transportation related infrastructure projects slated to
receive state and federal funding. In order stay on the TIP list, and potentially advance in the queue for
TIP funding, a project must first have a 25% design, the cost of which is borne by the local municipality.
For this reason,the Town therefore requested $1.5 million under Article 8 of Special Town Meeting 2019
to fund the development of the 25% design "for a major transportation improvement project to include
minor improvements on Wood Street,four travel lanes in most of the project corridor,a sidewalk or multi-
modal path and bike lanes on both sides of the roadways; raised center medians; safe pedestrian
accommodations and crossings; and reconstruction of major intersections: Bedford Street and Hartwell
Avenue intersection as well the intersection of the on and off ramps to 1-95".Article 8 passed Special Town
Meeting 2019 by a vote of 139-13-3. With continued growth at Hanscom Air Force Base and Lincoln Labs,
the Town will pursue all available options for financing any traffic improvements at both the State and
Federal level with a goal of funding construction through external resources.The Town is already working
with our state and federal delegation to this end.
Affordability for Residents
The Select Board remain committed to minimizing the burden of property tax increases on residents.
Neither the FY2020 budget nor the FY2021 budget approved at the Annual Town Meeting require a
Proposition 2% operating override. Annual Town Meeting also approved two articles related to tax
deferrals. Property taxes are a major expense for many seniors. Property tax deferrals can be a simple and
inexpensive way for these seniors to tap into the equity of their homes without the high upfront costs of
a reverse mortgage or home equity loan. Under state law, qualifying property owners who are age 65 or
older can choose to annually defer their property tax until their home is sold or the owner dies without a
surviving spouse.
The first article raised the income threshold for participation in this program from $75,000 to $90,000.
The State's Circuit Breaker limits is one set of indices that are adjusted annually for cost of living and which
are used by some communities for the tax deferral income threshold.Arlington and Danvers have adopted
income limits that match the Circuit Breaker qualifications. The top tier for the current calendar year is
$90,000.
The second article authorized the Select Board to petition the legislature for special legislation which
would allow Lexington to delay the change in interest rates associated with tax deferrals upon the death
of the homeowner. In Lexington, the property tax deferrals for FY20 accrue interest at the rate of 2.55%
(1.41% for FY 2021). Current law requires that the interest rate increases to 16% immediately upon the
death of a homeowner who does not have a surviving spouse. The home-rule petition would provide a
one-year grace period to allow heirs a reasonable time to sell or convey the house and pay the deferred
taxes plus interest before the rate is increased.
Municipal and School Buildings
The Select Board and School Committee adopted their first joint policy, the Integrated Design and
Construction Policy in October 2019, which set high performance standards for the design and
construction of all town and school buildings. The policy prioritizes the health of building occupants by
setting high performance standards for indoor air quality. In addition, the policy asks design teams to
deliver all-electric, high efficiency, resilient designs that maximize the amount of renewable energy
generated onsite,while lowering total life cycle cost.
The Board continues to address the issues of maintaining and improving our infrastructure.
• The Lexington Fire Department Headquarters replacement project construction began November
2018 and is expected to be completed in October 2020 with a project budget of$19,947,000.
• Maria Hastings Elementary School replacement project construction began May 2018 with
student relocation to the new school in February 2020 and construction is expected to be
ultimately completed in October 2020, with a project budget of. $65,279,418. Hastings School is
expected to be a net zero energy building when the solar energy system installation is completed.
• The Lexington Children's Place project to accommodate preschool aged children began
construction in May 2018 with students moving into the new school in September 2019 with a
project budget of. $15,079,342. Lexington Children's Place is expected to be a net zero energy
building when the solar energy system installation is completed.
Other significant projects include:
• The Visitors Center replacement project construction began in May 2019 and was completed in
May 2020 with a project budget of$5,100,000.
• The Westview Cemetery Building replacement project construction was approved at Annual Town
Meeting in 2020 under Article 16k with an estimated project budget of$3,290,000.
• The Lexington Police Station building project is in the design phase.The proposed project budget
is $25,651,791. The Police Station firing range project was postponed at Annual Town Meeting
2020.
• The Hosmer House (formerly known as the White House), located at 1557 Massachusetts Ave, is
expected to be relocated as the Hosmer House's current location would interfere with the
expected location of the new Lexington Police Station.
• Lexington High School - With severe overcrowding, outdated building systems, and spaces that
do not adequately support the academic program, Lexington High School is in need of
replacement or renovation and expansion. To that end, the Superintendent, with the support of
the School Committee and Board of Selectmen, submitted a Statement of Interest to the
Massachusetts School Building Authority(MSBA) requesting state support for a future high school
building project. Unfortunately, the MSBA did not approve funding for the LHS project this year.
The Superintendent with the support of the School Committee and Select Board resubmitted the
Statement of Interest to MSBA in March of 2020.
Sustainability Initiatives
The first Sustainability Director was hired in May of 2020 and reports directly to the Town Manager. The
Town signed Power Purchase Agreements in May of 2020 to install solar energy systems on the rooftops
of Diamond Middle School, Hastings Elementary School and Lexington Children's Place and in the parking
lots of Bowman Elementary School, Bridge Elementary School, Clarke Middle School, Diamond Middle
School, Harrington Elementary School, Hastings Elementary School, and Lexington Children's Place. The
systems are expected to produce over 3 million kWh of electricity a year, or about 25% the Town's
electricity. Installation is expected to be complete by the end of 2020.
Lexington renewed the Community Choice electricity program in June 2020, lowering electricity rates for
the 2 year period starting January 2021, while continuing to provide 100% renewable electricity to over
10,000 Lexington electricity customers at a savings of over$2.5 million since the program's inception.The
Town also signed a two year electricity supply agreement to purchase 100% renewable electricity for all
municipal and school facilities.
The Town completed the installation of ten additional electric vehicle charging stations in the Lexington
center municipal parking lots with funding from the Eversource electric vehicle charger installation
program and a state grant.
Diversity Equity Inclusion
One of the Select Board's High Priority Goals is to diversify the Municipal staff. In January, several
members of the Select Board and Municipal Staff attended a presentation on the National League of Cities
Racial Equity and Leadership (REAL) Program. In order to take advantage of Racial Equity resources, the
Town has joined the National League of Cities (NLC) and the Government Alliance on Race and Equity
(GARE). In June, Annual Town Meeting 2020 approved $125,000 in design funding under article 16a
toward a feasibility study of an upgraded Police training facility on Hartwell Avenue. In the context of a
national reckoning with racial injustice in policing,the Select Board subsequently asked Town Meeting to
reconsider that appropriation and voted to delay further funding for police facilities until community
conversations on racial equity, social justice and policing in Lexington could be held.The Select Board also
agreed to begin a comprehensive examination of racial equity and social justice status and opportunities
and authorized engaging a consultant to guide the work of community conversations, thorough policy
review,organizational change and action planning and implementation. The Board also added a standing
Racial and Social Equity update item to its regular meeting agenda. This commitment will continue for
the foreseeable future.
2025:The 250th Anniversary of the Battle of Lexington
In anticipation of the 250t" Anniversary of the Battle of Lexington in year 2025, the Select Board
established the Semiquincentennial Commission (Lex250)as the official Town entity dedicated to helping
the Town of Lexington plan events. The Commission was charged with making recommendations and
coordinating the Town-wide activities and other historical events related to the founding of our Country
and to further the coordination of the Town's events with local,state, regional and federal events.As part
of its study and investigation, the Commission shall develop a comprehensive plan for celebrating and
promoting the 250t"Anniversary of the Battle of Lexington which will include: Identifying funding needs;
Identifying potential sources of funding including but not limited to: Commemorative Memorabilia,
Public/Private Partnerships, Gifts and Grants (private,State and/or Federal); Identifying opportunities for
individuals or organizations to participate in celebrations with a commitment to diversity, inclusiveness,
and opportunity at all levels and activities; Investigating opportunities for a possible permanent memorial,
Consider transportation-related issues; Consider marketing and communications strategy; Determine
what sub-committees or additional staffing requirements (event planning) may be necessary and seek
proper approval from the Select Board and update the Select Board at least quarterly. Recruitment for
membership on the Commission is currently underway. In addition,there will be ample opportunities for
interested residents and groups to volunteer as part of Lex250 events, be sure to watch the Town Website,
Town E-Newsletter"Link to Lexington" and local papers for updates.
Virtual Town Meeting
Adversity can bring out the best in the community. As the COVID-19 pandemic began to spread in
Massachusetts, it became clear that business as usual was not going to work for the 2020 Annual Town
Meeting. Lexington's 189 elected Town Meeting Members, 8 At-Large members, staff, and citizen article
proponents could not hope to gather in Battin Hall to conduct the Town's annual business and maintain
safe social distancing. In mid-March 2020, a small team began exploring how Town Meeting could be
converted into a safe, secure, and inclusive experience. Challenges were everywhere: it wasn't clear if a
virtual town meeting was legally allowed in Massachusetts; no off-the-shelf commercial system existed
that provided an experience that resembled the in-person experience; Town Meeting Members ranged
broadly in their comfort with using technical solutions; and time was short before the annual budget
needed to be approved.
Within a few weeks the team settled on a multi-pronged approach. Town Counsel, the Moderator, and
the Town Manager worked with Lexington's State Representative to create legislation enabling a virtual
town meeting for representative town meetings. Two members of the Select Board worked on mocking
up and then developing a system that combined a Zoom Webinar, a secure voting system, and a custom
speaker management system that emulated the in-person experience for Town Meeting Members. Staff
came together to learn how to operate the innovative system and then conducted over a dozen training
sessions so that all Town Meeting Members would be capable of and comfortable with participating in
the meeting. By early June, all the elements came together. The Lexington Virtual Town Meeting portal
was fully functional and in use for the June 1 opening of the Annual Town Meeting. On June 51", the
governor signed S.2680 providing clear legal authority to conduct a virtual town meeting — and with
retroactive language that applied to Lexington's Annual Town meeting which began on June 1, 2020.
The successful virtual Town Meeting was the first of its kind in Massachusetts and allowed for
important Town business to be conducted amidst a global pandemic. We learned that making
government digital also makes it more accessible, and this serves as a model for our community as
we look to increase participation from our residents in the months and years ahead.
The success of the meeting is a testament to Lexington's flexibility and tradition of civic engagement. It
was only possible through the countless hours devoted to planning, developing, and training. Staff
members went above and beyond the call of duty to make sure Town Meeting Members who were
uncomfortable with technology were able to actively participate. Finally, Town Meeting Members
themselves showed their resilience and commitment to participatory democracy.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Tax Bill Insert - Community Choice Program
PRESENTER: ITEM
NUMBER:
Stella Carr, S us tainab ility Director 1.7
SUMMARY:
Sustainability Director is seeking approval of tax bill stuffer to provide information to Lexington residents
regarding the upcoming price changes with the Community Choice Program. Changes will go into effect in
December and in order to get materials printed on time and mailed, Select Board approval is needed.
SUGGESTED MOTION:
To approve the mailing of the attached Tax Bill stuffer to provide resident outreach for Community Choice
Aggregation program and price changes.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/16/2020 8:00pm
ATTACHMENTS:
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