HomeMy WebLinkAbout2020-11-02 SB Packet - Released SELECT BOARD MEETING
Monday, November 2, 2020
Conducted by Remote Participation*
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wish to speak during public comment to assist the Chairman in managing meeting times.
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. C O VID-19& Reopening Update 7:05pm
• Strategies, Implementation, Community Response Actions and Reopening
Efforts Related to C O VID-19 Guidelines and Directives
2. Update on Next Steps for Social Racial Equity Initiatives 7:10pm
3. Update on S TM 2020-2 Article 16:Amend Zoning Bylaw and Map - Hartwell 7:20pm
Avenue Area
4. Special Town Meetings 2020-2 and 2020-3 Article Positions/Discussion 7:30pm
5. Discuss Special Town Meeting 2020-2 Article 1: Reports of Town Boards, Officers 7:50pm
and Committees
6. Review Draft of Select Board Report for FY2020 Annual Town Report 8:05pm
7. Review Draft of Small Cell Wireless Policy& Design Guidelines 8:20pm
8. Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc 8:40pm
Committee Update
9. Up d ate on 2 5 0th Anniversary of the Battle of Lexington C eleb ration 8:5 0p m
10. Liquor License- Change of Manager- Waxy O'Connor's 9:05pm
11. Battle Green Use Requests 9:10pm
• Girt Scout Color Guard Recognizing the Veterans Day Car Parade
• Fox News Long-Form News Shoot-Unsung Revolutionary War Heroes
12. Select Board Committee Appointments 9:15pm
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
ADJOURN
1. Anticipated Adjournment 9:30pm
*as per Executive Order regarding remote participation:http s://www.mas s.go v/d o c/o p en-meeting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from their computer or tablet by
clicking on the following link at the time of the
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iPhone one-tap:
+13126266799„92419101485# or+19294362866„92419101485
Telephone:+1 301 715 8592 or+1 312 626 6799
Web inar I D: 924 1910 1485
Passcode: 151821
A Summit II meeting of the Select Board, Capital Expenditures Committee,Appropriation
Committee and School Committee will be held by remote participation on Thursday, November 5,
2020 at 7:00pm.
The next regularly scheduled Select Board meeting will be held by remote participation on Monday,
November 9, 2020 at 6:00pm.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leiqediia
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
C O VID-19 & Reopening Update
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.1
SUMMARY:
Attached please find the weekly report. We are holding a planning meeting between Town management and
Health officials on Friday and any supplementary information from that meeting will be providing to the Select
Board at the 11/2 Board meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 7:05pm
ATTACHMENTS:
Description Type
COVID-19 UPDATE
10/30/20
Updated Public Health Information (as of 10/30/20):
• 380 Confirmed (cumulative) Cases in Town of which 5 are active cases.
Town/School/Community:
• We currently have 50%of employees working in the office/50%working remote and opened to the
public by appointment (only) as of 10/19. We have continued to review positive cases in the
state/region and have scheduled a meeting of health officials and town management to review the
current statistics and develop a plan as the positive cases continue to rise to ensure we are prepared
to take quick action should it be appropriate.
• We continue with no employees that are presently positive with COVID-19.
• We continue to have a regular, COVID-19 conference call every Wednesday morning at 9 AM with
the Senior Management Team and Health Officials.
• We have completed our review of the town-provided remote learning options for our town and
school department employees (LexRecConnect). We've made a decision to not move forward with
this program. The bottom line is that there is a large amount of overhead involved with initiating
this program and the final count was 4-5 kids per day(13 total) and the short duration that we could
access CARES Act funds and not knowing if there could be a shut down in the near future, combined
with hiring people that could potentially be laid off in 6-8 weeks and assuming unemployment costs,
etc. was too much of a financial commitment for the few employees that indicated they would
participate. We have provided notice to those employees that we will not be able to offer the
program,which is very unfortunate. I would like to recognize the hard work of our Recreation and
Community Programs Director, Melissa Battite and her staff for all of the work and research they
put into this program as well as the time and attention that Julie Hackett, David Coelho, Kelly Axtell,
Carolyn Kosnoff and Kat Labrecque dedicated to this effort.
• At the Senior Management Team meeting this week, Mike Cronin provided a summary of the work
that has been completed by EH & E. EH & E have identified the equipment (53 units) in all town
buildings that was not functioning properly or not providing the correct amount of air exchange.
The Dept of Public Facilities is in the process of repairing the equipment and have completed a little
over half the repairs, including 100%of the repairs required in the library. Once all repairs are
completed, EH & E will return and re-test the air quality and generate a final report with
recommendations.
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1625 Massachusetts Avenue
AP IL 19T" Lexington,MA 02420
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(781)-698-4533
Fax(781)-861-2780
David Neylon,RN,MPH,REHS/RS Board of Health
Public Health Nurse x 84509 Wendy Heiger-Bernays,PhD, Chair
Burt M.Perlmutter,M.D.
Casey Mellin,REHS/RS,CHO David S.Geller,M.D.
Health Agent x 84507 John J.Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Alicia McCartin
Health Agent x 84519
COVID-19
Lexington Office of Public Health Situation Report
Week of 10/26/2020
To: Jim Malloy, Town Manager
From: Alicia McCartin, Health Agent
Date: 10/29/20
Current Snapshot (Data range from 3/7/20 to 10/28/20 unless otherwise not
0 380 total confirmed Lexington cases as of 10/28/20 (9 new confirmed cases this week;
14 day case count 10)
• 74 total probable Lexington cases as of 10/28/20 (0 new probable cases this week)
• 5 confirmed cases have not cleared isolation (recovered) at this time
• No fatalities this week.
• Total fatalities since 3/7/20 =47 (94%* associated with Long-term Care Facilities) *Self
report by LTCF;not checked against official death certificates
• Total number of Lexington residents tested in previous 14 days =2598 individuals
as of 10/28/20.
• Percent of individuals tested last 14 days that were positive as of 10/28/20 = 0.50%
• Average daily incidence rate per 100,000 =2.1
1
Lexington Confirmed Cases by Week(3/7/20* to 10/28/2020)
*First case reported 3/7/20; **Peak surge week of 4/13/20;
***Confirmed case reclassified as negative per updated state case surveillance definition
****Confirmed case reclassified to different jurisdiction as the positive case was not a Lexington resident
o
*3/4/2020 0 0
3/11/2020 3 3
3/18/2020 6 3
3/25/2020 14 8
4/1/2020 28 14
4/8/2020 62 34
**4/15/2020 151 89
4/22/2020 206 55
4/29/2020 254 48
5/6/2020 275 21
5/13/2020 289 14
5/20/2020 302 13
5/27/2020 309 7
6/3/2020 315 6
6/10/2020 318 3
6/17/2020 321 3
6/24/2020 321 0
7/1/2020 326 5
7/8/2020 327 1
7/15/2020 329 2
7/22/2020 332 3
7/29/2020 335 3
8/5/2020 339 4
***8/12/2020 338 0
8/19/2020 340 2
8/26/2020 341 1
9/2/2020 343 2
9/9/2020 343 0
9/16/2020 350 7
****9/23/2020 351 1
9/30/2020 358 7
10/7/2020 362 4
10/14/2020 369 7
10/21/2020 371 2
10/28/2020 380 9
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Lexington Confirmed Cases by Gender (3/7/20* to 10/28/2020)
*note—date of Lexington's first confirmed case; cumulative case count
Gender #Cases Percent
Unknown 10 1%
Female 223 59%
Male 147 39%
Total 380 100%
Percentage of Lexington Confirmed Cases by Gender*
Data from 3/7/20-10/28/20
Unknown
2%
Total Cases=380
Lexington Confirmed Case Distribution by Age in 10-Year Increments (3/7/20 to 10/28/20)
Age Range #Cases (cumulative count)
0-10 4
10-20 22
20-30 18
30-40 21
40-50 45
50-60 62
60-70 44
70-80 63
80-90 69
90-100 30
100-110 2
Total 380
•
i
m
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5
Lexington Confirmed Cases by Reported Race/Ethnicity (3/7/20 to 10/28/201
Race/Ethnicity #Cases (cumulative count)
American Indian Alaskan Native 1
Asian 30
Black/African American 21
Other 49
Unknown 56
White 223
Total 380
Percentage of Lexington Confirmed Cases by
Race/Ethnicity*
*Data from 3/7/20-10/28/20 ,—American Indian
Alaskan Native
0%
Black African
American
5%
Other,
13%
Total Cases=380
6
Changes over last 14 days (10/14/2020- 10/28/20201
On 7/15/20, the Massachusetts Department of Public Health(MDPH)has updated their
City/Town reports to reflect percent changes over the past 14 days only, rather than total
cumulative standardized rates. Data reported below compare Lexington confirmed cases (PCR
results)to 8 geographically adjacent communities.
Starting 10/22/2020 the state has changed its weekly COVID report from Wednesdays to
Thursdays.
Average daily incidence rate per 100,000 over the last 14 days (10/14/2020- 10/28/2020)
Waltham 0.88% 160 19715 173
Bedford 1.58% 19 9.1 1329 21
Woburn 2.36% 64 3344 79
Lexington 0.50% 10 2598 13
Burlington 1.65% 26 6.7 1934 32
Belmont 0.67% 16 I i�uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu 2598 13
Arlington 0.89% 42 5038 74
Winchester 1.52% 36 11.5 2626 40
Lincoln 0.61% <5 2.4 488 3
7
COVID-19 Incidence Rate - Lexington, MA
9.0
13-0 8.0 - Boom
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COVID-19 Incidence Rate - Lexington, MA
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C
Date
s
Percentage of Cases Te sted wilth Confirmed FlosEtilve Results for COVI 9*
*1 0/14/20- 10/2,8/20
2 50% 2.36%
2.00%
1.65% 1.58% 1.52%
1.50%
1.00% 0.89% 0.88%
0.67% 0.61%
0.50%
0.50%
D.
Wolbuirin Burlington Bed-ford Winchester Arlington Waltham Belmont I iincolin Lexington
Number o f COVID 19 Te s ts (PCR) Fin the Las t 14. Days*
*10/14/20-10/28/20
25000
19715
20000
15000
.1 0000
5038
5000 3344 2626 2598 2598 1934 1329
488
0 OEM
Waltham Arlington Wolburin Winchester Beknont Lexington Burlington Bed-ford I incoln
Number uf Cases T ted wl[th Confirmed PosEtill [Iesults for COVI 9
iiin the Last 14., Days*
10/28/20.3 0/1 4/20-
200
180
160
140
120
100
80
60
40
20
0 MENEM
Waltham WoIII urri Arill ington Windhester Burlington I t r IBA IIIm nt II,,,,,.exing-ton Linc III n
Discussion of Data and Lexington Office of Public Health COVID-19 Activities:
There was 9 new confirmed COVID-19 cases in Lexington this past week. In addition, there
were 0 new probable cases this week. At this time there are a total of 5 active cases in Lexington
that are in isolation until recovery. There have been no fatalities this week.
Over the past 14 days, MDPH reported 2685 Lexington residents have been tested for COVID-
19 with analysis by PCR. Of those residents tested, the state reported less than 10 individuals
(0.50%)were confirmed positive. To better inform local decision making,the state has
released an interactive color coded map with standardized daily incidence rates averaged
over the previous 14 days. The map can be found at the following link:
M a..s s gqy/infio detail s/community level covid_I 9 data_reporfing. Standardized rates (per
100,000) for Lexington and the 8 communities geographically adjacent to Lexington have
been added to the table on page 7 of this report.
Lont! Term Care Facilities and Assisted Livinj!Facilities
New guidance was announced on 9/14/20 that allows safe indoor visitation to resume in nursing
homes and rest homes, and further expands indoor visitation options in assisted living residences
(ALRs) starting Friday, September 25. The guidance from the Department of Public Health
10
(DPH) and the Executive Office of Elder Affairs (EOEA)balances the important role visitation
plays in supporting resident emotional health and quality of life, while ensuring necessary
infection control measures are in place.
September 14's announcement builds on previous guidance to further support residents and their
loved ones who have been disproportionately impacted by COVID-19. In March, the
Commonwealth acted quickly to take precautions in restricting visitation at nursing homes, rest
homes, and ALRs to protect resident safety and mitigate the spread of COVID-19. As the
Commonwealth proceeded with a phased reopening, visitation restrictions were updated in June
to allow for outdoor visitation with guidance on how these visits could safely occur.
Nursing homes and rest homes may resume in-person visits so long as appropriate infection
control and safety measures are in place, including:
• Indoor visits should occur within a designated visitation space that is close to the entrance
of the facility and allows for social distancing
• The visitor must be screened for COVID-19 symptoms and have their temperature
checked
• Residents, staff, and visitors must wear a mask or face covering for the duration of the
visit
• The visitor must remain at least 6 feet away from the resident for the majority of the visit
• If desired by both parties, there may be physical contact between the resident and visitor
so long as precautionary measures are followed such as hand sanitation before and after
contact
• A schedule is implemented for frequent disinfection of the designated visitation space
• The unit, floor, or care area where the resident lives must not have any COVID-19 cases
in residents or staff in the past 14 days and the facility is not experiencing a staffing
shortage that requires a contingency staffing plan
ALRs were previously able to resume indoor, in-unit visitation, and may now also resume indoor
visitation in a designated shared space such as a waiting room near the entrance of the residence.
ALRs are subject to the same appropriate infection control and safety measures described above,
except for the requirement that there are no COVID-19 cases in the past 14 days.
CareOne Lexington:
• Total # of positive resident cases (cumulative, including fatalities): 75
• Total # of suspect or confirmed fatalities (included in the number above): 24
• Current resident census (as of 10/22/20): 116— 1 of 4 units has been designated as a
quarantine unit(14 current patients)
• Staff- 35 staff have tested(+) and completed their isolation period
• No current staffing needs; no critical PPE needs
• CareOne is quarantining all new admissions and testing these residents on day 3 post-
admission and again between days 10 and 14 post-admission
11
Pine Knoll:
• Total#of positive resident cases (cumulative, including fatalities): 52
• Total#of fatalities (included in the number above): 16
• Current resident census (as of 10/27/20): 72—there is 0 resident currently in quarantine
• Staff- At this time there have been 20 staff test(+) out of total of approximately 85 total
staff; 1non-clinical staff member is isolating at home
• Pine Knoll retested 100% of their staff and residents on 10/27/20 and 10/28/20
• Pine Knoll has nearly 2 months' supply of PPE on hand and recently created a new PPE
storage area in their facility
Brookhaven:
• Total#of positive resident cases (cumulative, including fatalities): 11
• Total#of fatalities (included in the number above): 3
• Current resident census (as of 10/27/20): 405 - across Skilled Nursing(11), Assisted
Care (35) and Independent Living (359)
• Staff- 17 staff have tested(+); all but 1 staff have completed their isolation periods at this
time
• In August, Brookhaven removed 37 Skilled Nursing beds permanently, (previously 49
total beds, now 12 total SNF beds) and increased total Assisted Care units from 19 units
to 49 units
Youville Place:
• Total#of positive resident cases (cumulative, including fatalities): 21
• Total#of fatalities (included in the number above): 1
• Current resident census (as of 10/27/20): 78 - across traditional assisted living(56) and a
memory care unit (22)
• Staff- 11 staff have tested(+) of 61 staff; all have completed their isolation periods
Artis Senior Living:
• Total#of positive resident cases (cumulative, including fatalities): 0
12
• Total#of fatalities (included in the number above): 0
• Current resident census (as of 10/27/20): 31 (utilizing 2 of 4 units—Artis is exclusively
`memory care')
• Staff-4 staff have tested negative as a result of community or household exposures
13
- The Commonwealth of Massachusetts
X
W Executive Office of Health and Human Services
Department of Public Health
MARYLOU SUDDERS
Bureau of Health Care Safetyand QualitySecretary
67 Forest Street, Marlborough, MA 01752 MONICA BHAREL,MD,MPH
Commissioner
CHARLES D.BAKER
Governor Tel:617-624-6000
www.mass.gov/dph
KARYN E.POLITO
Lieutenant Governor
Memorandum
TO: Long-Term Care Facilities
FROM: Elizabeth Daake Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: September Update to Caring for Long-Term Care Residents during the COVID-19 Emergency
DATE: September 15,2020
The Massachusetts Department of Public Health(DPH)recognizes that providing care for individuals seeking
treatment for Coronavirus Disease 2019(COVID-19)may prove to be especially challenging for health care
practitioners and facilities. As part of ongoing statewide preparations and to address the increase in COVID-19
cases,DPH is issuing this memorandum to long-term care facilities with recommendations for admitting residents
and caring for residents with presumed or confirmed COVID-19 to help mitigate the spread of COVID-19. This
update replaces the July 30 version and now includes a revised personal protective equipment chart in Appendix A.
All rest homes and nursing homes must be prepared to care for COVID-19 positive residents.Residents infected
with COVID-19 may vary in severity from lack of symptoms to mild or severe symptoms. Symptoms may be mild
and not require transfer to a hospital. All facilities are expected to follow the infection prevention and control
practices recommended by DPH and the Centers for Disease Control and Prevention(CDC).
The following recommendations are consistent with Centers for Medicare and Medicaid Services(CMS)guidance
released on April 2,2020,which can be found here: ps:�/wwwmc
care,....,faci fit auidance® d
Screening of All Individuals
Long-term care facilities should be screening all individuals entering the facility,including healthcare personnel and
visitors,for symptoms on a daily basis. In accordance with previously issued guidance,every individual regardless
of reason for entering a long-term care facility should be asked about COVID-19 symptoms and must also have their
temperature checked by another individual.
Long-term care facility personnel must be screened for symptoms at the beginning of every shift.If long-term care
facility personnel were screened at the beginning of their shift and must then leave the facility and return during that
shift,the long-term care facility personnel do not need to be rescreened upon re-entry to the facility.
Residents should be asked about COVID-19 symptoms and must have their temperatures checked a minimum of
two times per day.
Use of Personal Protective Equipment(PPE)
Long-term care facilities should ensure all staff are using appropriate PPE when they are interacting with residents,
to the extent PPE is available and in alignment with DPH and CDC guidance on conservation of PPE.All long-term
care facility personnel should wear a facemask while they are in the facility.
14
Full PPE,including N95 respirator or,if not available,facemask,eye protection,gloves and gown, should be worn
per DPH and CDC guidelines for the care of any resident with known or suspected COVID-19 per CDC guidance on
conservation of PPE.If any residents admitted for longer than fourteen days or staff are confirmed to be COVID-19
positive within the past fourteen days,healthcare personnel should wear additional PPE for the care of all residents,
except COVID-19 recovered residents.Appendix A provides PPE guidance,based upon the resident's COVID-19
status.
When possible, all long-term care facility residents,whether they have COVID-19 symptoms or not, should cover
their noses and mouths any time they leave their room and when they are in their room and staff are present. Such
face coverings can include cloth and non-medical masks.
Staffin
DPH requires long-term care facilities to implement the following staffing recommendations to mitigate the risk of
transmission within facilities.
• Ensure all staff can recognize the signs and symptoms of COVID-19 and that a procedure is in place for
alerting the nurse responsible for the resident's care.
• Create separate staffing teams that are dedicated for residents that are COVID-19-positive.
• Exercise consistent assignments of staff to residents regardless of symptoms or COVID-19 status. This
practice can help with detection of emerging condition changes.
• As much as possible, staff should not work across units or floors.
• Minimize the number of staff caring for each resident.
• Limit staff's onsite work to only one facility,whenever possible.
Separation of COVID-19 Positive Residents
Long-term care facilities must separate residents who are COVID-19 positive from residents who do not have
COVID-19 or who have an unknown COVID-19 status. Whenever possible,long-term care facilities must establish
a separate,dedicated wing or unit(hereafter"dedicated space")within the facility to care for COVID-19 positive
residents.Facilities with dedicated COVID-19 space must be capable of maintaining strict infection control practices
and testing protocols.Facilities must make every effort to have separate staffing teams for COVID-19-positive and
COVID-19-negative residents
When possible, a long-term care facility should establish designated space,such as a room at the end of a unit or
hallway or a dedicated unit or wing within the facility to care for recovered residents who tested positive for
COVID-19,cared for in the dedicated space for fourteen days and are no longer exhibiting any symptoms of
COVID-19. Staff are no longer required to use full PPE,only facemasks,when caring for such recovered residents.
Updated Admissions
When a long-term care facility resident is transferred from a long-term care facility to a hospital for evaluation of
any condition,including but not limited to,COVID-19 care,each long-term care facility must accept the resident's
return to the facility when the resident no longer requires hospital level of care.
Long-term care facilities shall not condition admission or return to the facility on COVID-19 testing or COVID-19
test results.If a test is not performed before hospital discharge,the long-term care facility should test the resident
upon admission,if a test is available.
Awaiting the test results should not delay an individual's discharge from the hospital to the long-term care facility.
Newly admitted or readmitted residents to a long-term care facility should be quarantined in a private room or
dedicated quarantine space and monitored for symptoms of COVID-19 for fourteen days after admission to the
15
facility and should be cared for using all recommended COVID-19 PPE.If a resident receives a positive COVID-19
test result during the fourteen days of quarantine,the resident should be moved to a dedicated COVID-19 space.
Residents who are readmitted after less than 24 hours in a hospital do not need to be quarantined upon return.
Nursing Homes with Dedicated COVID-19 Space
Whenever possible,hospitalized patients who are confirmed to be infected with COVID-19 and require skilled
nursing level of care should be admitted to a facility with a dedicated COVID-19 space.
DPH continues to work with state,federal and local partners on the outbreak of novel Coronavirus 2019(COVID-
19),caused by the virus SARS-CoV-2,and we continue to appreciate the essential role you have in responding to
this evolving situation.
DPH strongly encourages all nursing homes in Massachusetts to monitor the Centers for Medicare&Medicaid
Services(CMS)website and the Centers for Disease Control and Prevention(CDC)website for up-to-date
information and resources:
• CMS website: jp._e/�....:.. ®C.M.s nt,....,
......:.....:... ecies/Curren.t,....,E er encies,....,pa e
• CDC website:h..Its://w .cd ide .ht _1.
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts:
16
Appendix A
Personal Protective Equipment Used When Providing Care to Residents in Long Term Care***
Resident Type Recommended PPE
COVIDNegatIvO.Residents When there are Full PPE to include Facemask,Face Shield/Goggles,
resident"or staff case(s)identified within the last Gown and Gloves. Gown use can be prioritized for
14 days in the facility. high-contact resident care activities'. Gown and gloves
must be changed between residents.
COVIDe tive Residents When no resident** Facemask and Face Shield/Goggles
or staff cases are identified within the last 14 days
in the facility.
COVIDe overe Residents(meet 14d/24h Facemasks only
threshold clearance)
COVIDPositive Residents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
available),Face Shield/Goggles,Gown and Gloves.
Gown and gloves do not need be changed between
residents.
Quarantined or Suspected to Residents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
(i.e.New admission or exposed to a confirmed available or if resident not known to have exposure to
COVID case,symptomatic individual with test a confirmed COVID case),Face Shield/Goggles,
result pending) Gown and Gloves. Gown and gloves must be changed
between residents.
*"Negative"refers to a resident who has never tested positive.
**"Resident case"means a case that was acquired in the facility(i.e.not within 14 days of admission)
***Individuals infected or co-infected with a communicable disease(such as Clostridioides difficile)should be
cared for using appropriate PPE,changed between residents.
'htt, sg// w.cdc® o /coron.avirus/ 1.9 ncov/h.c /oI la term care.ht .l.
17
Prioritizing gowns for activities where splashes and sprays are anticipated(including aerosol-generating procedures)
and high-contact resident care activities that provide opportunities for transfer of pathogens to hands and clothing of
HCP,is recommended.
CDC provides these examples of high-contact resident care activities:
• Dressing
• Bathing/showering
• Transferring
• Providing hygiene
• Changing linens
• Changing briefs or assisting with toileting
• Device care or use: central line,urinary catheter,feeding tube,tracheostomy/ventilator
• Wound care: any skin opening requiring a dressing
18
Executive Office of Health and Human Services
Z Department of Public Health
r
d Bureau of Health Care Safety and Quality
67 Forest Street, Marlborough, MA 01752
lb
MARYLOU SUDDERS
CHARLES D.BAKER Secretary
Governor
MONICA BHAREL,MD,MPH
KARYN E.POLITO Commissioner
Lieutenant Governor
Tel:617-624-6000
www.mass.gov/dph
Memorandum
TO: Nursing Home and Rest Home Administrators
FROM: Elizabeth D.Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: Updates to Visitation Conditions,Communal Dining and Congregate Activities in Long-Term
Care Facilities during the COVID-19 Outbreak
DATE: September 14,2020
The Massachusetts Department of Public Health(DPH)continues to work with state,federal and local partners on
the outbreak of Coronavirus Disease 2019(COVID-19),caused by the virus SARS-CoV-2,and we continue to
appreciate the essential role you have in responding to this evolving situation.
This memorandum replaces the memorandum issued on August 17,2020 and is effective as of September 25,2020.
This updated memorandum provides indoor visitation conditions.
The implementation of this guidance is contingent on Massachusetts meeting a range of public health metrics
1p...m .....:...:..:.....:.:...:.:..................:._ . .9.. ov/info details/reopening assach setts Ongoing performance on these measures will inform
additional reopening decisions.
Limitations on Long-Term Care Visitation:
Long-term care facilities may allow visits with residents to occur,provided that the social distancing and protection
requirements described in detail below are followed.As much as possible,long-term care facilities should continue
to use alternative electronic methods for virtual communication between residents and visitors,such as Skype,
FaceTime,WhatsApp or Google Duo.
In-Person Visitation:
A long-term care facility may allow in-person visitation in a designated visitation space,provided that the long-term
care facility implements all of the following safety,care,and infection control measures and policies:
• A resident who is suspected or confirmed to be infected with COVID-19 cannot participate in a visitation.
A resident may be visited if: the resident has recovered from COVID-19;or the resident is currently
quarantined after a recent hospital stay and is not suspected or confirmed to be infected with COVID-19,or
the resident is not quarantined and has never tested positive for COVID-19.
• Prior to transporting a resident to the designated visitation space,the long-term care facility must screen the
visitor for COVID-19 symptoms and check their temperature.Any individuals with symptoms of COVID-
19 infection(fever equal to or greater than 100.0 F,cough, shortness of breath, sore throat,myalgia,chills
or new onset of loss of taste or smell)will not be permitted to visit with a resident.
• Transport of a resident to and from the designated visitation space must be safe and orderly. At a
minimum,safe transport means that the resident cannot be transported through any space designated as
19
COVID-19 care space or space where residents suspected or confirmed to be infected with COVID-19 are
present. If health care personnel(HCP)expect to provide direct care to residents while transporting the
resident or monitoring the visitation,HCP should wear appropriate PPE.
• The long-term care facility is not under a contingency staffing plan.
• A visitor must remain at least 6 feet from the resident and attending staff member(s)for the majority of the
visit.
• Brief physical contact may be allowed if desired by both the resident and visitor.In order to reduce risk of
transmission,individuals must:
o Use alcohol-based hand sanitizer with at least 60%alcohol before and after contact;
o Hug with faces in opposite directions;and
o Limit the duration of close physical contact and avoid close face-to-face contact even when face
masks are used.
• Staff,residents and visitors must wear a face mask for the duration of the visit.
• The long-term care facility must implement a schedule for frequent cleaning and disinfection of the
designated visitation space,including cleaning high-touch surfaces using an appropriate EPA-registered
disinfectant.
Any individual who enters the long-term care facility and develops signs and symptoms of COVID-19 such as fever,
cough,shortness of breath,sore throat,myalgia,chills,or new onset loss of smell or taste within 2 days after exiting
the long-term care facility or designated outdoor space must immediately notify the long-term care facility of the
date they were in the facility,the individuals they were in contact with,and the locations within the facility they
visited.Long-term care facilities should immediately screen the individuals who had contact with the visitor for the
level of exposure and follow up with the facility's medical director or resident's care provider.
Whether or not a resident has visitors should not impact their access to fresh air and time outdoors. Long-term care
facilities are encouraged to offer residents time outdoors provided that the physical distancing and protection
requirements described in detail above are followed.
A long-term care facility may limit:
• The length of any visit,however,residents must be offered the opportunity to visit for no fewer than 30
minutes;
• The days on which visits will be permitted,provided that visits are offered on no fewer than five days of
the week and one of the days must be on a weekend day;
• The hours during a day when visits will be permitted,provided that at least one day per week visits are
offered outside of standard business hours;
• The number of times during a day or week a resident may be visited; and
• The number of visits occurring at the facility on a given day and may require visits to be scheduled in
advance.
Designated Outdoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Ensure visits with a resident occur in a designated outdoor space;outdoor visits will be dependent on
permissible weather conditions,availability of outdoor space, and the health and well-being of the resident.
• A long-term care facility staff member trained in such patient safety and infection control measures must
remain immediately available to the resident at all times during the visit.
Designated Indoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Identify a designated space for visitation that is as close to the entrance as possible where visits can be
socially distanced from other residents and minimize visitor impact in the facility.
• Ensure that ventilation systems operate properly,have been serviced in accordance with manufacturer
recommendations and increase circulation of outdoor air as much as possible.
• Avoid visitation in resident rooms.
20
• A long-term care facility staff member trained in such patient safety and infection control measures must
perform frequent safety checks with the resident during the visit.
• The unit,floor or care area where the resident lives must not have any confirmed or suspected COVID-19
cases in residents or staff in the past 14 days;however,notwithstanding this condition,if a facility
determines that a confirmed or suspected case within the facility presents a risk for all units,the facility in
its discretion may suspend indoor visitation.
Please note that if community transmission rates become high,DPH may amend the above visitation conditions.
Compassionate Care Visitation:
For compassionate care situations,including but not limited to an end-of-life situation,long-term care facilities must
limit visitors in the facility to a specific room: either the resident's room,if the resident has a private room,or
another location designated by the facility. Long-term care facilities must require visitors to perform hand hygiene.
Decisions about visitation during an end-of-life situation should be made on a case-by-case basis,which should
include careful screening of the visitor(including clergy,bereavement counselors,etc.)for any symptoms of
COVID-19 and temperature checks. Individuals with symptoms of a respiratory infection(fever,cough, shortness of
breath,sore throat,myalgia,chills or new onset of loss of taste or smell)should not be permitted to enter the long-
term care facility at any time.
For visits to those who are in end-of-life situations,visitors should be allowed a time limited visit and be given a
face mask if they do not have a face mask. For those visitors who are permitted to visit in compassionate care
situations,the visitors must be restricted to the resident's room or other location designated by the facility.
Exceptions to Visitor Limitations:
Health care personnel: Long-term care facilities should follow CDC guidelines for the management of health care
personnel who may have been exposed to COVID-19 which can be found at 1ps:�� ww.cdc.Gov/coroavrs�20 9,....,
v./...h p/guidance,....,risk,....,asse.....s ent,....,h............................................................c html
1
................................................The nursing home or rest home must confirm that health care personnel do not have any signs or symptoms of
COVID such as a cough,shortness of breath,or sore throat,myalgia,chills,or new onset loss of smell or taste and a
fever by taking each healthcare personnel's temperature upon arrival. The health care worker's temperature must be
below 100.0 OF for him or her to enter the facility and provide care.
Screening and temperature checks also apply to other health care personnel,including,but not limited to,hospice
workers,dialysis technicians,nurse aides,nursing or other students in clinical training,dentists,podiatrists,
psychiatrists,physical therapists,or Emergency Medical Service(EMS)personnel in non-emergency situations that
provide care to residents.All health care personnel are permitted to come into the facility as long as they meet the
CDC guidelines for health care personnel.
In emergency situations,EMS personnel should be permitted to go directly to the resident without undergoing
screening or temperature checks.
Parents and Guardians:Indoor visitation is permitted for parents and guardians of residents who are 22 years old and
younger and outdoor visitation is not appropriate.Parents and guardians of residents must be screened and have their
temperature checked upon entry into the facility and must wear a face mask at all times while in the facility.
Family Education: Long-term care facilities may allow family members or caregivers to participate in discharge
education and training in order to safely learn how to care for their loved one at home. A family member or
caregiver must be screened and have their temperature checked upon entry into the facility and must wear a face
mask at all times while in the facility. Discharge education and training should include only necessary participants
who must remain at least 6 feet apart when not engaging in activities such as demonstrating resident transfers.
Dining and Group Activities:
21
Long-term care facilities may provide outdoor entertainment and activities on the ground of the facility if the facility
meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status,and those residents not currently quarantined due to exposure or new
admission can participate in the outdoor group activities;
• Participating residents must remain at least 6 feet apart.
Long-term care facilities may introduce communal dining if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• The number of residents at each table must be limited with residents spaced at least 6 feet apart;and
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, ,and those residents not currently quarantined due to exposure or new
admission can participate in communal dining.
Long-term care facilities may utilize indoor exercise or gym space for the purposes of physical,occupational or
other clinically indicated therapy if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Residents must be spaced at least 6 feet apart;
• The long-term care facility has implemented procedures for cleaning and disinfecting the space and
equipment in between each resident's use;and
• Only residents who have fully recovered from COVID-19,are in quarantine due to being a new admission,
and those residents not in isolation for suspected or confirmed COVID-19 status can participate in
clinically indicated therapy.
When using indoor exercise space in the long-term care facility,facilities must follow the same safety standards and
checklists for fitness centers and health clubs,including but not limited to,maintaining social distancing between
residents,hygiene protocols,staffing and operations,and cleaning and disinfection.The guidance may be found
here: hAp.,...®.« .....:......:......:......:.............:....:....:...®..Gov/info,....,details/reo enin assachusetts
Ombudsman Program and Legal Representation:
Residents have the right to access the Ombudsman program and to consult with their legal counsel.When in-person
access is not available due to infection control concerns,facilities must facilitate resident communication(by phone
or another format).
DPH strongly encourages all long-term care facilities in Massachusetts to monitor the CMS and CDC website for
up-to-date information and resources:
• CMS website:.h..t.ps®/� we s® ov/ bout,....,C S/ enc Infor ation/ er encr/�P /Current
der
• CDC website: t s:// ww.cdc. ov/coron virus/ o 1 9 ncov/healthcare facilities/index.htnil
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts:
22
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Next Steps for Social Racial Equity Initiatives
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Member& Jim
Malloy, Town Manager I.2
SUMMARY:
We have finalized the agreement with All Aces and forwarded the final copy to them. For the Select Board
meeting, we will update the Board on whether it has been fully executed and provide any other updates related
to this program. During this past week, Select Board members Doug Lucente and Jill Hai, Mark Corr, Kelly
Axtell, Jim Malloy, Mona Roy and Tanya Gisolfi McCready met with Melissa Patrick, the facilitator for our
last community conversation. Additionally, Mark Corr has completed his responses to the approximately 100
questions for the Q &A from that session and these are being reviewed by the Town Manager and Public
Information Officer and will be posted shortly.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 7:10pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on S T M 2020-2 Article 16: Amend Zoning Bylaw and Map - Hartwell Avenue Area
PRESENTER: ITEM
NUMBER:
Charles Hornig, Citizen Petitioner
I.3
SUMMARY:
Attached please find Charles Hornig's updated motion for discussion with the Board.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 7:20pm
ATTACHMENTS:
Description Type
Town of Lexington
Motion
Special Town Meeting 2020-2
ARTICLE 16 AMEND ZONING BYLAW AND MAP
HARTWELL AVENUE AREA(Citizen Petition)
MOTION:
That the Zoning Bylaw,Chapter 135 of the Code of the Town of Lexington be amended,effective February 1,
2021,as follows(stfuek*h^„-O text is to be removed and underlined text is to be added),and further that non-
substantive changes to the numbering of this bylaw be permitted in order that it be in compliance with the
numbering format of the Code of the Town of Lexington:
1. Amend§ 135-4.0 Table 2,Schedule of Dimensional Controls,column CM,as follows:
Table 2
CM
Minimum lot area 3 AG
20,000 SF(f)
Minimum lot frontage in feet 2Wi
Minimum front yard in feet(a),(b)-,fh) 2-5-NR
Minimum side yard in feet 2-5-15(f)
Minimum rear yard in feet 2-5-15(f)
Minimum side and rear yard adjacent to,or front yard across the street from a 4OW50(f)
residential district in feet
Maximum nonresidential floor area ratio(FAR) 8.3 )-NR
Maximum site coverage NR
Public and institutional buildings,maximum height:
In stories: NR !)
In feet: 45-115(f)�W
Other buildings,maximum height:
In stories: NR )
In feet: 6-5-115(f)�W
2. Replace§ 135-4.0 Table 2,Schedule of Dimensional Controls,footnote(h),with the following:
h.See§7.4.1.
3. Add a new§ 135-7.4 as follows:
7.4 CM District.
In addition to other standards set forth in this bylaw,the following standards shall apply to development
in the CM district.
7.4.1 Height Limits.
l. Height near streets.The difference between the upper elevation of each segment of a building or
structure and the centerline grade of any street or bikeway shall be no greater than the distance
from that segment to the centerline of a street multiplied by 1.0 or to the centerline of a bikeway
multiplied by 2.0.
m Sustainable Construction.Buildings which are not designed to meet the requirements to be
certified at the Silver level using the LEED v4 for Building Design and Construction:Core and
1
Town of Lexington
Motion
Special Town Meeting 2020-2
Shell checklist,as outlined by the United States Green Building Council,are limited to 65 feet in
height.
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7.4.2 Outdoor amenities.
1. At least 15%of the developable site area of each lot shall be devoted to outdoor amenities,
including but not limited to courtyards,street-side or rooftop terraces,plazas,or passageways for
pedestrians or bicycles.
2. Outdoor amenities may be directed at the general public;directed at residents,businesses and
patrons,but open to the public;or private to a specific user.
3. For the purpose of this section,multiple lots may be considered as a single lot where a binding
agreement provides for shared use and maintenance of the amenities.
4. The Planning Board may adopt design standards for outdoor amenities through regulations.
7.4.3 Bedford Street front yard.
Along the southwesterly side of Bedford Street there shall be a front yard of 70 feet measured from the
base line of Bedford Street as shown on the Commonwealth of Massachusetts layout 4689,dated June 3,
1958,and shown as auxiliary base line"F on the State Highway Alteration layout 5016,dated August
30,1960.
7.4.4 Special Permit.
The SPGA may grant a special permit modifying the requirements of§7.4.
4. Amend the Zoning Map to rezone lots 69,70A,and 81 on assessor's map 84 into the CM District.
5. Amend the Zoning Map to rezone lot 11 on assessor's map 73 into the CM District,lots l0A and 12 on
assessor's map 73 into the GC District,and remove any remaining references to the CD-3 District from
the Zoning Bylaw and Map.
6. Amend the Zoning Map to rezone lot 7 on assessor's map 85 into the GC District.
7. Amend the Zoning Map to rezone the portions of lots 41 F and 41 G on assessor's map 84 currently in the
CRO District into the CM District.
8. Amend the Zoning Map to rezone the portion currently in the CRO District of the entire property shown
on a plan recorded with the Middlesex South District Registry of Deeds as Plan 400 of 1984,a portion
of which is registered land,into the CM District.
9. Amend the Zoning Map to rezone lots 55A,56,57,58,59,60A,61,62A,63A,65,66,67,and 68 on
assessor's map 84 and the rights of way of Garwood Avenue and Maywood Street into the GC District.
(Revised 10/27/2020) Deleted:2020-10-1227
2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Town Meetings 2020-2 and 2020-3 Article Positions/Discussion
PRESENTER: ITEM
NUMBER:
Board Discussion
I.4
SUMMARY:
Mr. Daggett made a modification to the motion of Article 6 to make sure it is not impacting the housing the
article is seeking to preserve/create. Town counsel has reviewed.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 7:30pm
ATTACHMENTS:
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Town of Lexington
Motion
Special Town Meeting 2020-2
ARTICLE 6 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR
COMMUNITY HOUSING(Citizen Petition)
MOTION: That the Select Board be authorized to petition the Massachusetts General Court to enact
legislation to establish a surcharge on specific residential development activities for the
purpose of funding the creation of community housing that offsets the impact of said
development activities in substantially the form below, and further to authorize the Select
Board to approve amendments to said act before its enactment by the General Court that are
within the scope of the general objectives of this motion.
Be it enacted by the Senate and House of Representative in General Court assembled, and
by the authority of the same as follows:
SECTION 1: In order to mitigate the loss of moderate-income housing by the demand for buildable
parcels of land,a residential linkage fee,hereafter referred to as"the community housing
surcharge"or"the surcharge,"shall be added by the Town of Lexington to all new single-
and two-family residential construction building permits issued by said town on parcels
where an existing single-or two-family dwelling has been demolished to create a single
buildable lot or multiple buildable lots.
SECTION 2: The Select Board of the Town of Lexington shall determine the amount of the community
housing surcharge,which shall be applied on a dollars-per-square-foot basis on the certified
total gross floor area of the structure or structures permitted by an applicable building
permit. ° -s_quare,,feet gross floor area and to two-family structures,jarger..,than 4,200 sgMare feet
gross floor ®The Select Board shall adjust the rate of the community housing
surcharge for inflation annually.
SECTION 3: The Town Manager of the Town of Lexington or their designee shall prepare a study every
five years to determine the suitability,effect,and amount of the surcharge,and recommend
to the Select Board any possible changes necessary to address changing demand for
community housing.The Town Manager or their designee shall also prepare and issue an
annual report that identifies surcharge receipts;quantifies the attributes of community
housing projects funded by the community housing surcharge and evaluates the impact of
said housing projects.
SECTION 4: The Select Board of the Town of Lexington may adopt additional requirements,
exemptions,and regulations to implement or enforce said community housing surcharge,
consistent with this act.
SECTION 5. The building commissioner of the Town of Lexington shall not issue a certificate of
occupancy for a building subject to this act before the community housing surcharge
required by this act is paid;provided that an applicant for a building permit for a building
in which said applicant intends to reside may opt to have the amount of said surcharge
added to the property taxes due on said property in lieu of paying the surcharge in advance.
If the applicant opts to have the surcharge added to the property taxes in such manner,the
1
Town of Lexington
Motion
Special Town Meeting 2020-2
applicant shall not be required to pay said surcharge until the property is sold to another
person;provided further that no interest shall accrue on the amount of the surcharge,and
that the amount of the surcharge charge shall be abated by 20%per year from the date of
the certificate of occupancy such that the amount of the surcharge will be$0 as of the date
that is five years from the date the certificate of occupancy is issued.
SECTION 6: All surcharges received pursuant to this act shall be deposited into the Town of Lexington
Affordable Housing Capital Stabilization Fund.
SECTION 7: For the purposes of this act,"community housing"shall mean as defined under section 2 of
chapter 44B of the General Laws.
SECTION 8: This act shall take effect upon its passage.
(,devised 10/29/2020) Deleted:09/21/2020
2
To: Lexington Select Board
Re: Statement of Support of Sustainable Lexington for Article 7 of Special Town Meeting 2020-31 39
Highland Ave. Conservation Land Acquisition
Date: October 27, 2020
Since the Select Board's adoption of Lexington's Sustainable Action Plan and Getting to Net Zero
Emissions Plan that call for our community to take a responsible approach to its carbon emissions,
our committee has supported many actions which promote a more sustainable town. Lexington
has begun its own transition to reduce its carbon footprint, including low-emissions public
buildings, rooftop solar and canopies, and electric vehicles. Yet we still have a significant need for
nature's capacity to sequester carbon to offset emissions from existing buildings, power
generation, and the products we consume, all of which will take many years to eliminate.
The Committee supports the Conservation Commission's proposal to acquire 4.48 acres of land at 39
Highland Avenue for conservation purposes for the following reasons:
1. Carbon sequestration by mature trees:
o William Moomaw, professor emeritus at Tufts and a lead author of five reports of the
Intergovernmental Panel on Climate Change (IPCC), states: "The most effective thing
that we can do(to sequester carbon) is to allow trees that are already planted and
growing to reach their full ecological potential to store carbon and develop a forest
that has its full complement of environmental services."
2. The maintenance of the urban and natural canopy systems
o The maintenance of the urban tree canopy helps remove pollutants from the air,soil
and water and helps regulate the hydrological cycle, key benefits as the property
abuts a major wetland and is part of the headwaters of Vine Brook.The trees also
mitigate the heat island effect by releasing water vapor into the atmosphere which
cools the surroundingareas.
3. The preservation of habitat for flora and fauna
o The land provides habitat for deer,fox,turkeys, red tail hawks, owls and many other
species.The ability for members of the community to access the land and interact with
nature,just minutes from their home, is a valued amenity in our increasingly urbanized
region.
The committee finds that the ecosystem services provided by the property, including carbon
sequestration,climate regulation,flood protection, passive recreation, scenic enjoyment, water
infiltration, protection of biodiversity, wind and sound buffering and more, bring value to our
community, and we encourage adoption of this article by Town Meeting.
Submitted by
Dan Voss, Chair
Sustainable Lexington
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss Special Town Meeting 2020-2 Article 1: Reports of Town Boards, Officers and
Committees
PRESENTER:
ITEM
NUMBER:
Board Discussion
I.5
SUMMARY:
Board Will discuss draft Select Board report for inclusion in Special Town Meeting 2020-2 Article 1: Reports
of Town Boards, Officers and Committees.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 7:50pm
ATTACHMENTS:
Description Type
SELECT BOARD
TOWN OF LEXINGTON
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REPORT TO THE
2020-2 SPECIAL TOWN MEETING
November 2020
Select Board:
Douglas M. Lucente, Chair,Jill I. Hai,Vice-Chair,
Joseph N. Pato, Suzanne E. Barry, Mark D. Sandeen
Kim Katzenback, Executive Clerk
November 2020
The Select Board has prepared this written report to Special Town Meeting 2020-2 under
Article 1. This report contains an update to Town Meeting on the status of Article 14-
Appropriate for Police Station Rebuild-Design that was adopted by Town Meeting at
Annual Town Meeting 2018, Article 16a-Police Outdoor/Indoor Firing Range-Hartwell
Ave that was indefinitely postponed by Town Meeting at Annual Town Meeting 2020
this past June, and the Town's Social Racial Equity Initiatives.
Article 14 ATM 2018-Appropriate for Police Station Rebuild-Design
At ATM 2018 Town Meeting approved an appropriation of $1,862,622 for design,
engineering and architectural services for the reconstruction and expansion of the Police
Station. Since that time the project design firm, Tecton Architects, worked closely on the
Schematic Design (SD) with the Department of Facilities staff, the Police Department
staff,and the following boards and committees:Permanent Building Committee,Historic
District Commission, Design Advisory Committee, Sustainable Lexington Committee,
and Select Board. The SD phase is now complete, and the hazardous materials
investigations have started. To date, the total amount spent on the police station design
is approximately$531,000.
In October a majority of the Select Board supported delaying further funding and pausing
any further design work (Design Development (DD) and Construction Development
(CD) phases) on the police station project until a point in time that the community could
have comprehensive conversations about the future of policing and its relationship to this
facility. While all the members of the Select Board believe that the police station building
needs to be replaced,the recent and ongoing atrocities around the country against people
of color, particularly those in the Black community have prompted the Select Board and
the Town as a whole to seek ways to engage the larger Lexington community in these
comprehensive conversations. The work involved to have meaningful conversations
must be done over the course of several months.
The Select Board wants to ensure that transparent information is provided to the
community about the current type and level of police services that the Town provides,
the staffing for those services, and the training for our public safety staff. Further, the
Select Board wants to provide ample opportunity for residents to ask questions about
policing and for the Town to provide comprehensive responses.
Additionally, a majority of the Select Board expressed concern over the current state of
the pandemic and the uncertainty about the economic outlook over the next year. A
successful debt exclusion override, on an important building project of this scale, must
have the support of the larger community.
Based on these decisions, the police station project will not be coming to Town Meeting
for funding at ATM 2021, since we will not have sufficient design and cost estimates to
move the project forward.
Article 16a ATM 2020-Police Outdoor/Indoor Firing Range-Hartwell Ave
At ATM in June of 2020 Town Meeting initially supported an appropriation of $125,000
for the schematic design for an Outdoor/Indoor Firing Range on Hartwell Ave. The
spending of this appropriation was subject to and contingent upon the receipt of either a
Criminal Justice Training Council grant or other grant and the development of a business
plan that was acceptable to the Select Board. In the context of a national reckoning with
racial injustice in policing, the Select Board subsequently asked Town Meeting to
reconsider that appropriation and committed to delay further funding of this project until
we could hold community conversations on policing in Lexington, and begin the
examination of public safety policies, procedures and practices.
No further action has been taken on the Police Outdoor/Indoor Firing Range project
pending the community discussions.
Social Racial Equity Initiatives
Since Annual Town Meeting 2020, the Select Board has taken on the following actions to
promote civil discourse and begin the meaningful work to examine our policies,
procedures and practices as they relate to public safety:
• Agreed to begin a comprehensive examination of racial equity and social justice
status and opportunities.
• Joined both the Government Alliance on Race and Equity (GARE) and the
National League of Cities (NLC) s in order to take advantage of their collective
Racial Equity resources.
• Applied for the Metropolitan Area Planning Council (MAPC) Racial Equity
Municipal Action Plan (REMAP) Program grant.
• Added a regular Racial and Social Equity update item to every agenda.
• In September, we held a panel discussion on policing, moderated by a Diversity,
Equity and Inclusion consultant from Equity and Expectations. The virtual event
was attended by over 200 residents and was broadcast live on LexMedia. There
were over 80 questions received and answered on the topic The questions and
answers will be published on the Town website.
• In October, after reviewing several options, authorized the Town Manager to sign
a long-term contract with All Aces,Inc. They will serve as our Diversity,Inclusion,
and Equity Transformation (DIET) partner. They will be working with the Town
to conduct a comprehensive assessment, plan strategic workshops, provide
training and evaluate the results.
• In October the Town Manager engaged the services of Town Counsel to begin the
work of reviewing all Town policies. The starting point of this review is with the
Police Department policies to ensure there is no potential bias or discriminatory
language reflected therein.
• Police Department has prepared a series of videos on the current police services
offered to residents. The series of videos will be published on the Town website.
Our Town remains committed to doing everything we can to make Lexington a more
welcoming, inclusive, and safe community for all.
Should you have any questions or comments regarding this report,the Board encourages
you to get in touch with any member of the Board via email:
i . or by calling the Select Board Office (781-698-4580) to
schedule a meeting with one of the five members of the Board.
Respectfully submitted,
Lexington Select Board
Douglas M. Lucente, Chair
Jill 1. Hai, Vice-Chair
Joseph N. Pa to
Suzanne E. Barry
Mark D. Sandeen
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft of Select Board Report for FY2020 Annual Town Report
PRESENTER: ITEM
NUMBER:
Board Discussion 1.6
SUMMARY:
Review draft of the Select Board's FY2020 Annual Report submissions.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 8:05pm
ATTACHMENTS:
Description Type
D 1.102,20,DRAFIlFrepoi.1 to date Backup Materi.al
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SELECT BOARD.
Five members elected by the voters at large to overlapping 3-year terms: Chair Douglas M.
Lucente, Vice-Chair Jill I. Hai, Joseph N. Pato, Suzanne E. Barry, and Mark D. Sandeen. In
March 2020 Mr. Lucente and Mr. Sandeen were both re-elected to a three-year term.
Year of Unprecedented Challenges
Between a global pandemic, economic crisis, and emphatic calls to address systemic racism,
FY2020 was a year of unprecedented challenges for the Town of Lexington and the Select
Board. The year began with the Select Board permanently changing the Town Office Building
hours as a means to offer a late-night access for residents looking to do business in Town Hall.
In September 2019, two members of the Select Board along with the Town Manager and
several members of the Senior Management Teams visited our Sister City in Antony France. In
March 2020, business as usual changed quickly. The Board's focus quickly shifted to
responding to the pandemic. The State of Emergency in the Commonwealth due to the outbreak
of COVID-19 forced changes to all municipal business practices. The Select Board, in
conjunction with the Town Moderator, pushed back the date for the March 2020 Annual Town
Meeting while alternatives were contemplated on how to proceed. All public meetings were
transitioned to a virtual format accessible by the public using the application Zoom. A training
session on the use of the new virtual format was held for all chairs of our Boards and
Committees so the Town could continue to operate our municipality while adhering to the
quarantine and social distancing. For the remainder of FY2020, all in person Town events were
canceled, including all Patriots Day events. In an effort to help struggling residents, the Board
voted to extend second quarter property tax due dates. The fiscal year ended with the Town
working through reopening options for businesses and Town Departments.
Fiscal Resiliency
As the year began the Town wrestled with planning for a continued series of large capital
projects and with growth in the operating budget fueled by increases in the school department
expenses rising faster than revenue growth. The challenges posed for future budgets is partially
softened by entering the fiscal year with healthy balances in a range of stabilization and reserve
accounts that allow for more gradual adjustments to budgets.
The emergence of the COVID-19 Pandemic mid-year created many new uncertainties and as a
result the FY2021 budget approved by Town Meeting reduced spending in several areas and
held more funds in reserve to offset potential revenue shortfalls. Fortunately, Lexington's
property tax collections, which are the Town's largest revenue source, remained strong and
revenue from new growth exceeded projections for the year. Some departments and programs,
however, faced sharp reductions in enterprise revenue. Activities impacted by various stages of
shutdown such as recreation programs and tourism services were restructured and supported
by general fund revenue.
Experience through the end of FY2020 has confirmed that the biggest impact on Town finances
will be from revenue shortfalls, not additional spending items. The Town has taken the following
steps to provide flexibility:
1. Both municipal and school staff have been encouraged to forego spending in FY2020 if
unneeded due to the shutdown of town buildings.
2. A Town (municipal/schools) hiring freeze has been implemented for non-essential staff.
3. Annual Town Meeting approved the FY2021 budget as proposed, except for eliminating
the additional transfer into the Capital Stabilization Fund ($1.77 million) and reducing the
transfer into the OPEB Stabilization Fund ($1.18 million).
4. Town Assessor staff have completed review of recently completed Building Permits to
ensure that valuations are accurate for FY2021, and the full amount of available New
Growth is captured.
5. Supplemental Bills passed by the State generated additional revenue in FY2020, with
some carrying forward into FY2021.
6. Staff have worked to manage available COVID-19 funding sources, including CARES
Act funding and FEMA reimbursements.
The FY2021 Capital Budget was developed within the capital policy framework initially adopted
by the Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate
planning and funding for capital investment, particularly cash capital projects within the General
Fund. This capital investment strategy includes the following major elements:
• Multi-year planning for capital investment;
• Debt exclusions for major capital projects; and
• Ensuring sufficient operating budget resources for maintaining capital assets.
Lexington's Capital budgeting has two components. The first is "programmatic capital" which
includes those items that are budgeted every year on an ongoing basis to replace and maintain
existing capital. This is budgeted with an inflationary index based on the Boston Consumer
Price Index. The second component of Lexington's capital budgeting are one-time capital items
that are considered on a prioritized basis, sorted so that the highest priorities requests are
funded annually within the recommended amount of 1.0% to 1.5% of the General Fund
Operating Budget per year. These items are maintained in the 5-year Capital Plan
Beginning with the FY2021 budget process, capital planning is being done using a 9 factor
rating system that considers
(1) public safety & health;
(2) infrastructure needs;
(3) quantity of use;
(4) efficiency of services & administration;
(5) legal requirements;
(6) public support;
(7) quality of life;
(8) ongoing expenses; and
(9) budgetary constraints.
Select Board Goals
Each year following the Annual Town Meeting, the Select Board meets to discuss their goals for
the upcoming years and to establish and confirm a framework of critical outcome areas as a
means of providing structure for initiatives that the Board wants the municipal organization to
focus on and to help guide the annual budget process. During FY2020, the Select Board hired a
consultant to facilitate the goal-setting process. Meetings were held with the Senior
Management Team and Chairs of various Boards and Committees to solicit their input. After
holding an off-site goal-setting retreat, the Select Board adopted 5 Top priorities, 4 High
priorities, and 3 Other priorities for the period of January 2020 — December 2021. The Select
Board addressed several of these priorities and other important issues during FY2020.
Highlights of several of these are listed below.
Housing Options
In an effort to foster the creation of more affordable and diverse residential dwelling units, in
2018 the Select Board created the Special Permit Residential Development (SPRD) Zoning
Bylaw Amendment Ad Hoc Committee. The nine member committee was charged with
gathering stakeholder input, reviewing housing data and drafting a statement of values, to
inform the drafting of a zoning bylaw amendment and warrant article to either revise or replace
the current Special Permit Residential Development Zoning Bylaw. The committee presented
the statement of values in a report to Fall Special Town Meeting 2019. The Town then engaged
a consultant to develop a bylaw amendment. The Committee is currently reviewing proposals
for alternatives and these presentations, as well as draft amendments are available on the
committee's webpage.
The Select Board approved a Memorandum of Understanding (MOU) for the redevelopment of
186 Bedford Street. The project will preserve, renovate and reuse an original historic structure
and barn, create a mixed use development of first floor retail and 13 apartments above. Four of
the units will be affordable units, providing for all 13 to be eligible for inclusion on the State
Housing Inventory (SHI). In addition, the MOU provided for sustainable design commitments,
parking mitigation payments, Transportation Demand Management contributions and funding
toward improvements at Garfield Park.
Center Streetscape Update
Following the 2019 Annual Town Meeting staff pursued a MassWorks Grant. The Town was not
successful in obtaining the grant so the timetable for the project to begin has been revised. Staff
continues to meet with the Working Group, a subset of the Center Streetscape Ad-Hoc
Committee, and the Architect to finalize the 100% design plans. The design should be
completed in the summer of 2020. Staff will provide an update to the Select Board at that time.
The project will be bid in the winter of 2020. Once a contractor had been selected staff will
coordinate regular meetings with the center businesses and develop a communications plan for
the project. The projected project start date is spring 2021 after Patriots' Day. The project will
take approximately 2 construction seasons to complete. The Battle Green Streetscape project
will be brought to 100% design over the next 2 years with construction targeted once the main
Center Streetscape Project is complete. The goal is to have all of the Streetscape completed by
fall 2024 in anticipation of the 2025 Town Celebration.
Hartwell Avenue Zoning Initiative
The Select Board continues to explore strategies with respect to economic development and
zoning initiatives in the north section of Hartwell Avenue. Traffic issues in the Hartwell Avenue
area are one of the key concerns cited by residents and business owners. The state maintains a
Transportation Improvement Program (TIP) list which contains all transportation related
infrastructure projects slated to receive state and federal funding. In order stay on the TIP list,
and potentially advance in the queue for TIP funding, a project must first have a 25% design,
the cost of which is borne by the local municipality. For this reason, the Town therefore
requested $1.5 million under Article 8 of Special Town Meeting 2019 to fund the development
of the 25% design "for a major transportation improvement project to include minor
improvements on Wood Street, four travel lanes in most of the project corridor, a sidewalk or
multi-modal path and bike lanes on both sides of the roadways; raised center medians; safe
pedestrian accommodations and crossings; and reconstruction of major intersections: Bedford
Street and Hartwell Avenue intersection as well the intersection of the on and off ramps to 1-9533
.
Article 8 passed Special Town Meeting 2019 by a vote of 139-13-3. With continued growth at
Hanscom Air Force Base and Lincoln Labs, the Town will pursue all available options for
financing any traffic improvements at both the State and Federal level with a goal of funding
construction through external resources. The Town is already working with our state and federal
delegation to this end.
Affordability for Residents
Municipal and School Buildings
The Select Board and School Committee adopted their first joint policy, the Integrated Design
and Construction Policy in October 2019, which set high performance standards for the design
and construction of all town and school buildings. The policy prioritizes the health of building
occupants by setting high performance standards for indoor air quality. In addition, the policy
asks design teams to deliver all-electric, high efficiency, resilient designs that maximize the
amount of renewable energy generated onsite, while lowering total life cycle cost.
The Board continues to address the issues of maintaining and improving our infrastructure.
• The Lexington Fire Department Headquarters replacement project construction began
November 2018 and is expected to be completed in October 2020 with a project budget
of$19.9M. (Need final number)
• Maria Hastings Elementary School replacement project construction began May 2018
with student relocation to the new school in February 2020 and construction is expected
to be ultimately completed in October 2020, with a project budget of$65.2M. (Need final
number) Hastings School is expected to be a net zero energy building when the solar
energy system installation is completed.
• The Lexington Children's Place project to accommodate preschool aged children began
construction in May 2018 with students moving into the new school in September 2019
with a project budget of $15.OM. Lexington Children's Place is
expected to be a net zero energy building when the solar energy system installation is
completed.
Other significant projects include:
• The Visitors Center replacement project construction began in May 2019 and is
expected to be completed in October 2020 with a project budget of $5.1 M. (Need final
• The Westview Cemetery Building replacement project construction was approved at
Annual Town Meeting in 2020 under Article 16k with an estimated project budget of
$2.8M. (Need final number)
• The Lexington Police Station building project is in the design phase. The proposed
project budget is $25.OM® The Police Station firing range project
was postponed at Annual Town Meeting 2020.
• The Hosmer House (formerly known as the White House), located at 1557
Massachusetts Ave, is expected to be relocated as the Hosmer House's current location
would interfere with the expected location of the new Lexington Police Station.
• Lexington High School - With severe overcrowding, outdated building systems, and
spaces that do not adequately support the academic program, Lexington High School is
in need of replacement or renovation and expansion. To that end, the Superintendent,
with the support of the School Committee and Board of Selectmen, submitted a
Statement of Interest to the Massachusetts School Building Authority (MSBA) requesting
state support for a future high school building project. Unfortunately, the MSBA did not
approve funding for the LHS project this year. The Superintendent with the support of
the School Committee and Select Board has resubmitted the Statement of Interest.
(Should this include a date?)
Sustainability Initiatives
The first Sustainability Director was hired in May of 2020 and reports directly to the Town
Manager. The Town signed Power Purchase Agreements in May of 2020 to install solar energy
systems on the rooftops of Diamond, Hastings and Lexington Children's Place schools and in
the parking lots of Bowman, Bridge, Clarke, Diamond, Harrington, Hastings, and Lexington
Children's Place schools. The systems are expected to produce over 3 million kWh of electricity
a year, or about 25% the Town's electricity. Installation is expected to be complete by the end of
2020.
Lexington renewed the Community Choice electricity program in June 2020, lowering electricity
rates for the 2 year period starting January 2021, while continuing to provide 100%
renewable electricity to over 10,000 Lexington electricity customers at a savings of over $2.5
million since the program's inception. The Town also signed a two year electricity supply
agreement to purchase 100% renewable electricity for all municipal and school facilities.
The Town completed the installation of ten additional electric vehicle charging stations in
the Lexington center parking lots (need list) with funding from the Eversource electric
vehicle charger installation program and a state grant.
Diversity Equity Inclusion
One of the Select Board's High Priority Goals is to diversify the Municipal staff. In January,
several members of the Select Board and Municipal Staff attended a presentation on
the National League of Cities Racial Equity and Leadership (REAL) Program. In order to
take advantage of Racial Equity resources, the Town has joined the National League of Cities
(NLC) and the Government Alliance on Race and Equity (GARE). In June, Annual Town
Meeting 2020 approved $125,000 in design funding under article 16a toward a feasibility study
of an upgraded Police training facility on Hartwell Avenue. In the context of a national
reckoning with racial injustice in policing, the Select Board subsequently asked Town
Meeting to reconsider that appropriation and voted to delay further funding for police
facilities until community conversations on racial equity, social justice and policing in
Lexington could be held. The Select
Board also agreed to begin a comprehensive examination of racial equity and social justice
status and opportunities and authorized engaging a consultant to guide the work of community
conversations, thorough policy review, organizational change and action planning and
implementation. The Board also added a standing Racial and Social Equity update item to its
regular meeting agenda. This commitment will continue for the foreseeable future.
2025: The 250th Anniversary of the Battle of Lexington
In anticipation of the 250t" Anniversary of the Battle of Lexington in year 2025, the Select Board
established the Semiquincentennial Commission (Lex250) as the official Town entity dedicated
to helping the Town of Lexington plan events. The Commission was charged with making
recommendations and coordinating the Town-wide activities and other historical events related
to the founding of our Country and to further the coordination of the Town's events with local,
state, regional and federal events. As part of its study and investigation, the Commission shall
develop a comprehensive plan for celebrating and promoting the 250t" Anniversary of the Battle
of Lexington which will include: Identifying funding needs; Identifying potential sources of
funding including but not limited to: Commemorative Memorabilia, Public/Private Partnerships,
Gifts and Grants (private, State and/or Federal); Identifying opportunities for individuals or
organizations to participate in celebrations with a commitment to diversity, inclusiveness, and
opportunity at all levels and activities; Investigating opportunities for a possible permanent
memorial, Consider transportation-related issues; Consider marketing and communications
strategy; Determine what sub-committees or additional staffing requirements (event planning)
may be necessary and seek proper approval from the Select Board and update the Select
Board at least quarterly. Recruitment for membership on the Commission is currently underway.
In addition, there will be ample opportunities for interested residents and groups to volunteer as
part of Lex250 events, be sure to watch the Town Website, Town E-Newsletter "Link to
Lexington" and local papers for updates.
Virtual Town Meeting
Edits submitted noted inred
Virtual Town Meeting
Adversity can bring out the best in the community.As the COVID-19 pandemic began to spread in
Massachusetts, it became clear that business as usual was not going to work for the 2020 Annual Town
Meeting. Lexington's 189 elected Town Meeting Members,the-8 At-Large members, staff, and citizen
article proponents could not hope to gather in Battin Hall to conduct the Town's annual business and
maintain safe social distancing. In mid-March 2020, a small c-one'teem began exploring how Town
Meeting could be converted into a safe, secure, and inclusive experience. Challenges were everywhere:
it wasn't dear if virtual town meeting was legally allowed in Massachusetts; no off—the—shelf
commercial system existed that provided an experience that resembled the in-person experience;Town
Meeting Members ranged broadly in their comfort with using technical solutions; and time was short
before the annual budget needed tobeapproved.
Within a few weeks the team settled on a multi-pronged approach.Town Counsel,the Moderator, and
the Town Manager worked with Lexington's State Representative to create legislation enabling a virtual
town meeting for representative town meetings.Two members of the Select Board worked on mocking
up and then developing a system that combined a Zoom Webinar, a secure voting system, and a custom
speaker management system that emulated the in-person experience for Town Meeting Members.Staff
came together to learn how to operate the innovative system and then conducted over a dozen training
sessions so that all Town Meeting Members would be capable to and comfortable with participating in
the meeting. By early June, all the elements came together.The Lexington Virtual Town Meeting portal
was fully functional and in use for the June 1 opening of the Annual Town Meeting. On June 5'*the
governor signed S.2680 providing clear legal authority to conduct a virtual town meeting—and with
retroactive language that applied to Lexington's meeting which began on June 1.
The success of the meeting is a testament to Lexington"s flexibility and tradition of civic engagement. It
was only possible through the countless hours devoted to planning, developing, and training.Staff
members went above and beyond the call of duty to make sure Town Meeting Members who were
uncomfortable with technology were able to actively participate. Finally,Town Meeting Members
themselves showed their resilience and commitment to participatory democracy.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft of Small Cell Wireless Policy & Design Guidelines
PRESENTER: ITEM
NUMBER:
Carol Kowalski,Assistant Town
Manager for Development I.7
SUMMARY:
Attached please find the updated Policies and Guidelines (separate documents) in both a redlined version and a
clean version. Town Counsel provided a streamlined version of the original versions. These are for the
Board's discussion and comment and once we've received the Board's comments, we will further edit and
return a version for the Board's consideration for approval.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 8:20pm
ATTACHMENTS:
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Commented MSM2]:Consider cutting all of this to
simplify. It doesn't provide any guidelines and is barely
it Lexington specific. These kind of intent statements can also
be misused by applicants to suggest the Town's policy is this
.............................. or that.You have a separate policy
.
Commented[MSM3] Redundant of above
.
Siting Prohibitions
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control
Commented[SD4]:This"no longer functioning„language
• is not a requirement in the Small Cell Wireless Installation
r Policy.See page 5,paragraph 4(c).Either delete here or add
.Z nflrf Aesthetic Requirements for Small Cell Wireless Facilities there.
jFormatted No widow/orphan control
���r� � ;r%fr"e-+r''r-+''rca:...............III is attached to a wood pole,poles and all equipment a. Except when
must be the same color and finish as surrounding streetlight poles or third party poles.
b. Exposed wires are not permitted iii ;°iii.iii; °;iii �iii.m wiiii llh f, F.
p p ............................................................................................................
c. Corporate or company names(except�;;;;Jll� iii i�;c(?,m.............
ii`y for location identification purposes noted
below),logos,identifying graphics or other advertisements shall not be painted,embossed,
applied or displayed in any manner on the poles,equipment enclosures(boxes,cabinets,etc.),
hand hole covers,or other component of the pole.Individual location identification information
will be permitted,provided no letter,number,or graphic symbol is taller than one inch in
height.
d. Standalone Poles:The height of any standalone pole including its antenna-(, )shall not exceed
32 feet or Il imore than 10 percent to er than other i : .�i�..�1L�L. ....�poles,whichever
.......
is greater.
e. Wood Poles:The height of any replacement wood pole including its antennae shall not exceed
45 feet.
.3
............•...Antennas
a. Each small wireless antenna shall be located entirely within a shroud or canister type enclosure.
b. The diameter of the antenna enclosure at its widest point should not be wider than two times
the diameter of the top of the wireless support structure.The enclosure shall not exceed six
cubic feet in volume.
c. All antenna enclosures shall either be mounted to the top of the wireless support structure pole
4
and aligned with the centerline of the wireless support structure,or mounted to the side of the
wireless support structure such that the vertical centerline of the antenna enclosure shall be
parallel with the wireless support structure with the height of the side mounted antenna being
at a location on the wireless support structure noted in the application and approved by the
Town,but at least 10 feet above ground level at its lowest point.
improper pruning is prohibited.Any proposed pruning or removal
. Tree"'topping"or the im ro er runin of trees,,,,,,,,,
of trees,shrubs or other landscaping already existing in the ROW must be noted in the
application iii°eg girl [)y i::llli m..iii°iu:..III IIICeH Mr6IessIII m i::III III:::i.iii..iii°m III:.1 IIIi,( and must be approved by the
Tree Warden.
Formatted: No bullets or numbering,No
�o-
Cables and Wires widow/orphan control
° Formatted.Font.Bold
........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ..
All,__ Formatted:List Paragraph,Outline numbered+Level:
All cables,wires and connectors related to the .w°°YPr i must be fully concealed 1 +Numbering Style:1,2,3,...+Start at:1 +
on the wireless support structure and shall match the color of the wireless support structure. Alignment:Left+Aligned at: 0"+Indent at: 0.25",No
There shall be no external cables and wires related to the S III hanging off widow/orphan control
or otherwise exposed on the wireless support structure. Formatted.List Paragraph,Indent:Left: 0.25",No
widow/orphan control
Formatted.Font.Bold
Colors
Formatted:List Paragraph,Indent:Left: 0.25",
i;���...............AII colors shall match the background of any wireless support structure that the facilities are Numbered+Level:2+Numbering Style:a,b,c,...+
located upon,including equipment cabinets.Notwithstanding the foregoing,in the case of Start at:1 +Alignment:Left+Aligned at: 0.75"+
existing wood utility poles,finishes of conduit shall be zinc,aluminum or stainless steel,or Indent at 1",No widow/orphan control
colored to match those metal finishes,and equipment cabinets shall be the color of brushed j Formatted.No widow/orphan control
........ ........ ........ ......... ........ ........ ......... ........ ........ ......... ........r
aluminum.
61111,1111111 Equipment Enclosures/Concealment
a. Equipment enclosures,including electric meters,shall be as small as possible,but in no event
larger than 28 cubic feet in volume.Ground-mounted equipment shall incorporate concealment
elements into the proposed design,,,,matching color and materials of the wireless support
structure,unless other materials or colors are approved by the aI,,,° .Concealment may
include,but shall not be limited to,landscaping,strategic placement in less obtrusive locations
and placement within existing or replacement street furniture.
b. Radio equipment shall be fully enclosed within an equipment cabinet or concealed within the
antenna shroud enclosure matching the color and materials of the wireless support structure,
unless other materials or colors are approved by the Town.
c. Landscaping concealing equipment enclosures shall be planted in such quantity and size
that 100%screening is achieved within two years of installation.
Sign age/Logos/Lights/Deca Is/Coo ling Fans °" Formatted:Normal,Indent:Left: 0",Hanging: 0.25",
No bullets or numbering,No widow/orphan control
a. Signage:The F permittee shall post its name,location identifying Formatted.Font.Bold
information,
n,and emergency telephone number in an area on the cabinet of the P �,I `°,;r '^PP
• Formatted No widow/orphan control
I,;,that is visible to the public.Signage required under this section shall not exceed 4 ........ ......... ........ ........ ......... ........ ........ ......... ........ .........
inches by 6 inches,unless otherwise required by law(e.g.radio-frequency(RF)ground
notification signs)or the Town.If no cabinet exists,the signage shall be placed at the base of the
5
pole.
WAAWMKOV
b. Lights:New ;���.................i�����......r���...:..°''......Illy.�������'..Ill..c.:� s h a l l not be
illuminated,except in accorclan lia with state or federal regulations,or unless illumination is
integral to the camouflaging strategy design intended to look like a street light
pole...
c. Logos Decals:The �
°�,;r rC ��1'°+°® i operator g! permittee shall remove or paint over
...................
unnecessary equipment manufacturer decals.The color shall match or shall be as approved by
the Building Inspector. A i-el ss faei; ,m 5 A F s and wireless support structures shall not
include advertisements and may only display information required by a federal,state,or local
agency.The P a.,;Y^',r� ��1;+®° III operator g permittee shall utilize the smallest and
lowest visibility RF warning sticker required by government or electric utility regulations.
Placement of the RF sticker shall be as close to the antenna as possible.
d. Cooling Fans:In residential areas,the
r ail. 1"n "�'ic+®, i operator cylipermittee shall use
a passive cooling system.In the event that a fan is needed,the Sn9all
operator gip permittee shall use a cooling fan with a low noise profile.
Formatted:Normal, No bullets or numbering,No
®y " " ��IIIII��"IIII ,'�s widow/orphan control
",,..Location____. � P iiii c:,.
Formatted.Font.Bold
I
Formatted.No widow/orphan control
.....
The following are the most preferred areas for new " .,w-r '�rr "; '^r.` III,;;in the order of I Formatted Font Bold
...........
preference( being �+ p^ per ' i iii~�;��°�ii �„����i t�leastFormatted:List Paragraph,Numbered+Level:1 +
I iii��i��iii �lll��i��„):
a. Numbering Style:a,b,c,...+Start at:1 +Alignment:
Left+Aligned at: 0.25"+Indent at: 01",No
1.Industrial Districts if not adjacent to a park,residential district or historic district. widow/orphan control
2.Public Rights of Way areas if not adjacent to a park 2iii,,residential district j Formatted No widow/orphan control
3 Residential Districts. ........ ....................................................................
4.... arks
Formatted:Font:Bold
i w°^► weo o�
Formatted:List Paragraph,Numbered+Level:1 +
Numbering Style:a,b,c,...+Start at:1 +Alignment:
III
It is the Town's strong preference that whenever an applicant proposes to place a new Left+Aligned at: 0.25"+Indent at: 0.5",No
III that the applicant collocate the same on existing wireless support widow/orphan control
structures,,,,,,,,, Formatted List Paragraph,No widow/orphan control
Formatted:Indent:Left: 0.5",Space After: 8 pt,Line
spacing: Multiple 1.08 li, No bullets or numbering,No
widow/orphan control
Formatted.List Paragraph,No widow/orphan control
...................
Formatted:List Paragraph,Indent:First line: 0",No
fFePA
......................................................................................................................................................................................................... widow/orphan control
Formatted List Paragraph,No widow/orphan control
Formatted Font Bold }
Formatted:List Paragraph,Numbered+Level:1 +
®J1 Numbering Style:a,b,c,...+Start at:1 +Alignment:
Left+Aligned at: 0.25"+Indent at: 0.5",No
widow/orphan control
6
The Town ^r^r�, r'^h+ �iii°:....g:� p
rop ose an altornate location or a- ®A„r^'^Cr ��1;+®®
n� ®„ „r cc rw' ^ c r' I�®to the location proposed in the application within one
hundred feet of the proposed location or within a distance that is equivalent to the width of the
ROW or structure in or on which theI'llI'll III: P UNN VV IN '^PP U%,IU;+®ULY,UN I'LA®^�,�,c�^^PP P" ^„r+
F ' + is proposed,whichever is greater,which the operator shall use if it has the right to use
the alternate location on reasonable terms and conditions and the alternate location does not
impose technical limits or additional costs.
a .....,.
s:Adherence to ffjii'ii d�ti,'eet,sr`����Illp Illl g,1!11 ,I "' [.........................................................................................................................................................................................................
Formatted No widow/orphan control
If a streetscape is redesigned in the future,including®but not limited to the location type....... iw
° 1,ri �w of streetli hts C �I'^^I is r°) 2m gj � , �� � liim,!l�w will be required to remove their
1.......... g ............................... .......................................................................................................................................................... a
infrastructure at their own cost and apply to reinstall small cell infrastructure in accordance with these
gguidelines and the new streetsca e.The Ti..� riu II[i,:IIII iii�.. iii�..IE 6,0�..Ia ic)tice be,fi':ii�e��....�..i..�iiiiii i0
p L.............................................................................................................................................................................................................................L................................ ...................................................................................
m1,..
i..III iii,.1 II[a a..�iii..�. III iii�...��iii�..�iii���� � iii�....iii iii m�IL��III III�m i..iii�.iii m�..�i..III��...13E iii:i� iii �..�II�r�m iii:i..iii m I III �iii iii:m iii III�iii � ii..�iii iii ii i�...iii�i. m�..�iii �iii a i.,iii iii I..
Jli.....Jli......................................................................................................................................................................................................................................................................................................................................................................................................................................................L..............IIL..................................................................................Jlf................................................
i.l ..�..0 iii iii .. .iii..iii ..,III .iii m ... �� r i s iii st��.i�i.. i]m t I i��.iii(...(..��...iii � I.i.,i�....��i.s .. I g.III III ..i.Ib(....�.,�r
L....................................................................i.................................................i... i..................................................................................................1...............................................................................................................................................................................................
....................................................
776 1 0 Guidelines on Placement
......................
The Town desires to promote cleanly organized and streamlined facilities using the smallest and least
intrusive means available to provide wireless services to the community. T ��"®® r �•,;p rc
Formatted:Space After: 8 pt,Line spacing: Multiple
1.08 li,No widow/orphan control
...........
„r® SW and wireless support structures s a ocated-
...............
Formatted.Normal, No bullets or numbering,No
111°m i:��lll�ial a combination wireless s Dort structure an streetli t pole s o I o I e locate trot ..................
widow/orphan, con
......... ................................................"I'�'ll""I'll""I'll",'ll""I'll""I",����
..................here an eisin Ole can be removed a re lace or at a newlocationhere it as beenFormatted No widow/orphan control
identified that a streetli uht is necessary
�„'iPM ^ ' Formatted:Space After: 8 pt,Line spacing: Multiple
III no closer than 150 feet ,radially,from another i
o��' wireless support structure,,,. 1.08 li,No widow/orphan control
Formatted.No widow/orphan control
. in a manner that does
not impede,obstruct,or hinder usual public pedestrian or vehicular travel or public safety on a
ROW..-
d. in a manner that does
not obstruct the legal use of a ROW b a utility provider Ii::llh a ��2 iii at ;I�:�:;:iii.�::iu i(:':e liin''yii°n
g Y Y p L.....JIL......................................................................................................................................................................
1.'.!III.s!IIL.Ip."1..g.....,j,ii...IIL.!Itlili..';'.......-
7
® ,
1 r+rir�oAor®a®it� is ilitinr At-+
...11,1111, '' ' in a manner that does
not negatively impact the structural integrity of the associated wireless support structure,--
'VVFI in alignment with
existing trees,utility poles,streetlights,and buildings,-
.,, .......................Iequidistant between
trees when possible,with a minimum of 15 feet separation such that no proposed disturbance
shall occur within the critical root zone of any tree,®
a�lra-
rr-Ir yr n®eir ir%rs®'+i i+irsc
.Ilh. so as not to be
JII..III ce.,,�° along the frontage of any building deemed to be of historic significance on a federal,
state,or local level®
within sight triangles.III Commented[SD5]:Is this a term the Select Board can
at street intersections„® understand?(I assume Town Engineer can)
' directly in front of any existing .. ... .... ...
Formatted: is Paragraph,Outline numbered+Level:
residential,commercial or industrial structured 1 +Numbering Style:a,b,c,...+Start at:4+
Alignment:Left+Aligned at: 0.25"+Indent at: 0.5",
"r No widow/orphan control
I
in line with
III
Commented[MSM6] Is this at all feasible?
g q from any two existing structures.In areas of the Town existing lot lines or a uidistan„ Formatted:No widow/orphan control
where multiple structures abut each other and/or where no side lot setback requirements exist,
new wireless support structures shall not be located directly in front of an entrance or window Formatted:List Paragraph,Outline numbered+Level.
of any existing structure. 1 +Numbering Style:a,b,c,...+Start at:4+
Alignment:Left+Aligned at: 0.25"+Indent at: 0.5",
No widow/orphan control
Formatted No widow/orphan control
........ ........ ......... ........ ........ ......... ........ ........ ......... .............................
err
d
��
r(
I I I
G )p
J �
I,
lu ............y
Ir
y
y
r�u 49 III
Y I
r
r rrf
Formatted:Centered,No widow/orphan control
........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ... .
8
[_____Formatted No widow/orphan control
S. Pedestrian Path and Amenity Zone ........ ........ ......... ........ ........ ......... ........ ........ ......... ...
It is critical that all e esrian L)aths are clear to facilitatesafe access and circulation along
sidewalks.
The sidewalk area of public space is typically delineated into the pedestrian path and the amenity zone.
The amenity zone is located between the pedestrian path and the roadway and provides access
between the two as well as the area for trees,streetlights,,, traffic signals,and other functional
elements.
a. Standalone poles shall not be located in the clear pedestrian path.
b. Standalone poles shall be aligned with existing streetlights,third party poles,and street trees as
applicable in order to maintain a visual and physical organization of structures within the right-of-
way,as measured from the center of the base of the pole.When streetlight and street tree
alignment are offset within the amenity or curbside zones, MLI.7 a��..L�i �, ^.°+^ the P a I ee
II :.........1!,&!'L.I'�.d with streetlights.
.......III'11I�..LL.........I:::...........;L
All measurements shall be taken from the outer edge of the standalone pole and the infrastructure
listed in the following specific limits/prohibitions. Si&nij, Iojn,e L..g...II.I..�..:...:....r.................I.."a...I.II...I.II......I.I.I..°......I.II....u...c.""a"..t..."d.... Formatted:Indent:Left: 0.25", No bullets or
a minimum of six feet(6')from existing fire hydrants or numbering,No widow/orphan control
........
buildings'fire connections,. Formatted.Indent:Left: 0.5",Hanging: 0.25",Outline
numbered+Level:6+Numbering Style:i,ii,iii,...+
a minimum of 10 feet(10')from light poles and traffic Start at:1 +Alignment:Right+Aligned at: 3.13"+
signal poles,,,,. Indent at: 3.25",No widow/orphan control
a minimum of 3 feet(3')from bicycle racks and shall not
impede the attachment of bicycles.
"y
*L4GF^ minimum of ten feet(10')from any above grade building
face,including bay windows,gIw ,show windows,oriel windows,and building projections or
overhangs.
Formatted:Indent:Left: 0.75", No bullets or
( s ...
m m m �.�� �i Ii.,�.� i . .i., I III III II .. �i. � i.,�,� m...1 IIL. ...i. .ej, i.III �., III. �.,�� IIIii(..cit,rt����.: �.gg,!. i a numbering,No widow/orphan control
I w g
Illllliiiµiiil'iii �� � Formatted.Indent:Left: 0",Outline numbered+Level:J
.e.. Poles should be located,to the maximum extent possible,to minimize impact on businesses and 5+Numbering Style:a,b,c,...+Start at:1 +
residential mixed-use development by avoiding placement directly in front of building entrances, Alignment:Left+Aligned at: 2.5"+Indent at: 2.75",
alignment with windows,primary entry walks,or delivery zones or entrances. No widow/orphan control
9
t
111
t r,
r %,
l
i
r ,
� w
i
Formatted:Centered,Indent:Left: 0",First line: 0"
,. � ........ ........ ......... ........ ........ ......... ........ ........ ........
"' Formatted:Indent:Left: 0",Outline numbered+Level:
5+Numbering Style:a,b,c,...+Start at:1 +
® Alignment:Left+Aligned at: 2.5"+Indent at: 2.75"
,
®®® ^ ®1 IMPASSWH Gfimhat4offI Commented[MSM7] This is covered in the policy
10
j
P
r
...............................................................................................................................................................................................................................................................................................................................................................................�..............................................................................................................................................................................................................................
,.
c
Nil�I
........................................................................................,............................................................................................................................................................................................................................................................ ...............................................................................................................................................................................................................................................................................................................
® Commented[MSM8]:Doesn't need to be on the
Guidelines.This is always true.
11
Town of Lexington Small Wireless Facility
and Similar Structures
Guideli
Design nes
Adopted November 12020
By
The Lexington Select Board
These Guidelines describe preferred aesthetic and location criteria for Small Cell Wireless Facilities
("SWF") in the Town of Lexington (the "Town").These Guidelines apply to both the SWF and accessory
equipment,such as ground-mounted equipment. SWF are also regulated by the Town of Lexington Small
Cell Wireless Installation Policy, adopted by the Select Board on [date] (the "Policy").
1. Siting Prohibitions
The following restrictions apply to the structures upon which SWF may be installed:
a. No SWF shall be installed on double poles.
b. No SWF shall be installed on poles which are not ADA compliant.
c. No SWF shall be placed in violation of ADA requirements.
d. SWF may not be placed within the travel way of the sidewalk to impede ADA accessibility.
Sidewalk travels ways shall maintain a minimum of 4 feet in width to accommodate the snow
clearing vehicles along the sidewalks.
e. Standalone poles shall not obstruct ADA access, including maintaining a clear landing at the top
of curb ramps at crosswalks.
f. No SWF shall remain within the Town right of way without Board approval.
g. All SWF must comply with the application recertification requirements of the Policy.
h. Pole placement shall not impede, obstruct,violate, conflict with, hinder, or make unsafe any
mode of travel over or access to any public street, bridge,tunnel, highway, lane, path, alley,
sidewalk, or driveway.
i. Poles shall be placed consistent with the most current Manual on Uniform Traffic Control
Devices and adopted District standards for maintenance of an intersection's sight line triangles.
2. General Aesthetic Requirements for Small Cell Wireless Facilities
a. Except when SWF is attached to a wood pole, poles and all equipment must be the same color
and finish as surrounding streetlight poles or third party poles.
b. Exposed wires are not permitted in connection with a SWF.
c. Corporate or company names(except those necessary for location identification purposes noted
below), logos, identifying graphics or other advertisements shall not be painted, embossed,
applied or displayed in any manner on the poles, equipment enclosures (boxes, cabinets, etc.),
hand hole covers, or other component of the pole. Individual location identification information
will be permitted, provided no letter, number, or graphic symbol is taller than one inch in
height.
d. Standalone Poles:The height of any standalone pole including its antenna(s) shall not exceed 32
feet or be more than 10 percent taller than other surrounding poles,whichever is greater.
e. Wood Poles:The height of any replacement wood pole including its antennae shall not exceed
45 feet.
3. Antennas
a. Each small wireless antenna shall be located entirely within a shroud or canister type enclosure.
b. The diameter of the antenna enclosure at its widest point should not be wider than two times
the diameter of the top of the wireless support structure.The enclosure shall not exceed six
cubic feet in volume.
c. All antenna enclosures shall either be mounted to the top of the wireless support structure pole
2
and aligned with the centerline of the wireless support structure, or mounted to the side of the
wireless support structure such that the vertical centerline of the antenna enclosure shall be
parallel with the wireless support structure with the height of the side mounted antenna being
at a location on the wireless support structure noted in the application and approved by the
Town, but at least 10 feet above ground level at its lowest point.
d. Tree "topping" or the improper pruning of trees, is prohibited. Any proposed pruning or removal
of trees, shrubs or other landscaping already existing in the ROW must be noted in the
application required by the Small Cell Wireless Installation Policy, and must be approved by the
Tree Warden.
4. Cables and Wires
a. All cables,wires and connectors related to the SWF must be fully concealed on the wireless
support structure and shall match the color of the wireless support structure.There shall be no
external cables and wires related to the SWF hanging off or otherwise exposed on the wireless
support structure. Colors
b. All colors shall match the background of any wireless support structure that the facilities are
located upon, including equipment cabinets. Notwithstanding the foregoing, in the case of
existing wood utility poles,finishes of conduit shall be zinc, aluminum or stainless steel,or
colored to match those metal finishes, and equipment cabinets shall be the color of brushed
aluminum.
6. Equipment Enclosures/Concealment
a. Equipment enclosures, including electric meters, shall be as small as possible, but in no event
larger than 28 cubic feet in volume. Ground-mounted equipment shall incorporate concealment
elements into the proposed design, matching color and materials of the wireless support
structure, unless other materials or colors are approved by the Board. Concealment may
include, but shall not be limited to, landscaping, strategic placement in less obtrusive locations
and placement within existing or replacement street furniture.
b. Radio equipment shall be fully enclosed within an equipment cabinet or concealed within the
antenna shroud enclosure matching the color and materials of the wireless support structure,
unless other materials or colors are approved by the Town.
c. Landscaping concealing equipment enclosures shall be planted in such quantity and size that
100%screening is achieved within two years of installation.
7. Signage/Logos/Lights/Decals/Cooling Fans
a. Signage:The SWF permittee shall post its name, location identifying information, and
emergency telephone number in an area on the cabinet of the SWF that is visible to the public.
Signage required under this section shall not exceed 4 inches by 6 inches, unless otherwise
required by law(e.g. radio-frequency(RF) ground notification signs) or the Town. If no cabinet
exists,the signage shall be placed at the base of the pole.
b. Lights: New SWF and poles shall not be illuminated, except in accordance with state or federal
regulations, or unless illumination is integral to the camouflaging strategy(e.g. design intended
to look like a street light pole).
c. Logos/Decals:The SWF operator orpermittee shall remove or paint over unnecessary equipment
3
manufacturer decals.The color shall match or shall be as approved by the Building Inspector.
SWFs and wireless support structures shall not include advertisements and may only display
information required by a federal, state, or local agency.The SWF operator or permittee shall
utilize the smallest and lowest visibility RF warning sticker required by government or electric
utility regulations. Placement of the RF sticker shall be as close to the antenna as possible.
d. Cooling Fans: In residential areas,the SWF operator or permittee shall use a passive cooling
system. In the event that a fan is needed,the SWF operator or permittee shall use a cooling fan
with a low noise profile.
8. Location Preferences
a. The following are the most preferred areas for new SWF in the order of preference (from most
to least preferable):
1. Industrial Districts if not adjacent to a park, residential district or historic district.
2. Public Rights of Way areas if not adjacent to a park or residential district
3. Residential Districts.
4. Parks
b. It is the Town's strong preference that whenever an applicant proposes to place a new SWF that
the applicant collocate the same on existing wireless support structures.
c. The Town may propose an alternate location for a SWF to the location proposed in the
application within one hundred feet of the proposed location or within a distance that is
equivalent to the width of the ROW or structure in or on which the SWF is proposed, whichever
is greater,which the operator shall use if it has the right to use the alternate location on
reasonable terms and conditions and the alternate location does not impose technical limits or
additional costs.
9. Adherence to Modified Streetscape Design
If a streetscape is redesigned in the future, including but not limited to the location,type, and design of
streetlights, SWF operators or permittees will be required to remove their infrastructure at their own
cost and apply to reinstall small cell infrastructure in accordance with these guidelines and the new
streetscape.The Town shall provide 60 days' notice before requiring removal on this basis.Applications
for reinstallation of the same or substantially similar equipment, incorporating the required design
changes consistent with the redesigned streetscape, shall not be unreasonably denied.
10. Guidelines on Placement
The Town desires to promote cleanly organized and streamlined facilities using the smallest and least
intrusive means available to provide wireless services to the community.Accordingly, SWF and wireless
support structures shall be located:
a. such that a combination wireless support structure and streetlight pole should only be located
where an existing pole can be removed and replaced,or at a new location where it has been
identified that a streetlight is necessary;
b. no closer than 150 feet, radially,from another SWF or wireless support structure;
4
c. in a manner that does not impede, obstruct, or hinder usual public pedestrian or vehicular
travel or public safety on a ROW;
d. in a manner that does not obstruct the legal use of a ROW by a utility provider,with appropriate
clearance from existing utilities.;
e. in a manner that does not negatively impact the structural integrity of the associated wireless
support structure;
f. in alignment with existing trees, utility poles, streetlights, and buildings;
g. equidistant between trees when possible,with a minimum of 15 feet separation such that no
proposed disturbance shall occur within the critical root zone of any tree;
h. so as not to be placed along the frontage of any building deemed to be of historic significance
on a federal, state,or local level;
i. within sight triangles at street intersections;
j. not directly in front of any existing residential, commercial or industrial structure; and
k. in line with existing lot lines or equidistant from any two existing structures. In areas of the
Town where multiple structures abut each other and/or where no side lot setback requirements
exist, new wireless support structures shall not be located directly in front of an entrance or
window of any existing structure.
8. Pedestrian Path and Amenity Zone
It is critical that all pedestrian paths are clear to facilitate safe access and circulation along sidewalks.
The sidewalk area of public space is typically delineated into the pedestrian path and the amenity zone.
The amenity zone is located between the pedestrian path and the roadway and provides access
between the two as well as the area for trees, streetlights,traffic signals, and other functional elements.
a. Standalone poles shall not be located in the clear pedestrian path.
b. Standalone poles shall be aligned with existing streetlights,third party poles, and street trees as
applicable in order to maintain a visual and physical organization of structures within the right-of-
way,as measured from the center of the base of the pole.When streetlight and street tree
alignment are offset within the amenity or curbside zones, the SWF shall be aligned with
streetlights.
c. All measurements shall be taken from the outer edge of the standalone pole and the infrastructure
listed in the following specific limits/prohibitions. Standalone poles shall be located:
i. a minimum of six feet(6')from existing fire hydrants or buildings'fire connections;
ii. a minimum of 10 feet (10')from light poles and traffic signal poles;
iii. a minimum of 3 feet (3')from bicycle racks and shall not impede the attachment of bicycles;
iv. a minimum of ten feet(10')from any above grade building face, including bay windows, and
show windows, oriel windows, and building projections or overhangs.
d. A minimum of fifteen feet (15') shall be maintained between the pole and the outside edge of any
alley or driveway.
e. Poles should be located,to the maximum extent possible,to minimize impact on businesses and
residential mixed-use development by avoiding placement directly in front of building entrances,
alignment with windows, primary entry walks, or delivery zones or entrances.
5
TOWNCOUNSEL PROPOSED DRAFT(10.28.20)
Town of Lexington
Small Cell Wireless Installation Policy
The Town of Lexington(the"Town"),by and through its Select Board(the"Board")adopts this
Small Cell Wireless Installation Policy(the"Policy")regulating the placement of small cell
wireless facilities("SWF"),including all related equipment and devices.
This policy is subject to and intended to be consistent with the Federal Communications
Commission("FCC")Order In the Matter of Accelerating Wireless Broadband Deployment by
Removing Barriers to Infrastructure Investment,Declaratory Ruling and Third Report and
Order(the"FCC Small Cell Wireless Order"),FCC WT Docket Nos. 17-79 and 17-84
(September 27,2018);47 U.S.C. §§253 and 332;M.G.L.c. 166,§§21 and 22;and other
applicable laws and regulations. The terms used herein are defined consistent with the FCC
Small Cell Wireless Order.
1. Small Cell and Small Wireless Facilities
SWF include those that meet the following conditions,consistent with Federal Communications
Commission("FCC")criteria:
1. SWF that:
i. Are mounted on structures 50 feet or less in height including their antennas,or
ii. Are mounted on existing structures no more than 10 percent taller than other
adjacent structures,or
iii. Do not extend existing structures on which they are located to a height of more
than 50 feet or by more than 10 percent,whichever is greater;
2. Each antenna associated with the deployment,excluding associated antenna equipment,is
no more than three cubic feet in volume;
3. All other wireless equipment associated with the structure,including the wireless
equipment associated with the antenna and any pre-existing associated equipment on the
structure,is no more than 28 cubic feet in volume;
4. The SWF do not require antenna structure registration pursuant to FCC regulations;
5. The SWF are not located on Tribal lands,as defined under 36 CFR 800.16(x);and
6. The SWF do not result in human exposure of radiofrequency radiation in excess of the
applicable safety standards specified in FCC regulations.
2. Application for Small Cell Installation
a. SWF may only be installed or substantially altered subject to a permit from the Board
in accordance with this Policy. Any replacement or alteration to an installation shall
be subject to reapplication,hearing,and Board approval. Repairs or replacements of
existing installations with a substantially similar installation shall be exempt from this
policy.
{A0638426.2}
DRAFT
Privileged and Confidential
b. All SWF installations shall comply with all other Town of Lexington Bylaws,and all
other applicable laws and regulations.
c. Applications shall be submitted in the form and number required by the Town
Manager,along with a$500 application fee for proposals of up to five installation
locations. Each additional proposed installation is subject to an additional$100
application fee per installation.
d. Applicants are responsible for sending and publishing all required notices,consistent
with G.L.c. 166,§§21-22 and any other lawful notice rules adopted by the Board or
its designee. Proof of notice must be submitted to the Town Manager with the
completed application.
e. The Town Engineer or their designee shall make a determination as to the
completeness of the application within ten(10)business days of receipt. If the
application is incomplete,the Town Engineer shall inform the applicant of the unmet
requirements. Any material amendment to an application shall be deemed to be a
withdrawal and resubmission of the application for any determination of timing and
deadlines.
f. Upon determination that an application is complete,the Town Engineer shall
distribute copies of the Application to the following departments:Building,
Engineering,Planning,Health,Police,Fire,Conservation,and any other entity as
determined appropriate by the Town Manager.
g. Departments shall review applications and may submit written comments to the
Office of the Town Manager within fifteen(15)business days of the application's
circulation.
h. The Board shall schedule and hold a public hearing no later than 60 days after
submission of the application for a SWF installation on an existing structure and no
later than 90 days after submission of the application for a SWF installation involving
a new structure.
i. Following the public hearing,the Board may grant,grant with conditions,or deny the
application. The Board may additionally issue such other administrative orders as are
lawful,including orders concerning public way safety,pole capacity,or compliance
with other relevant laws. Implementation of the siting process shall not materially
inhibit the applicant's SWF or be unlawfully discriminatory to the applicant relative
to similarly situated entities.
j. Approval shall not be transferrable to other carriers,services,installations,or
placement locations. The Board may allow transfer of a permit among entities only
in the event that ownership of a small cell facility is being transferred without any
2
DRAFT
Privileged and Confidential
changes to the facility itself. In such situations,the parties engaged in the transfer
may petition the Board,which shall act on the petition within 30 days.
k. The Board may waive particular terms and conditions where substantial compliance
with this Policy is maintained in order to ensure avoidance of effective prohibitions as
that term is understood by federal law.
......... ...._... ..... ........ .__....... ..._... ........ ...___.
3. Content of 8pplieations� Commented[IVISM1]:This could all just be put in an
application for further simplicity.
No application shall be deemed complete unless it contains the following information:
a. Name of applying entity.
b. Point of contact name,address,telephone number,and email address.
c. Detailed drawings,with wet stamp/signature,and descriptions of the equipment to be
installed,including:
ii. Type of equipment
iii. Dimensions and weight of all equipment,individually and cumulatively
iv. Cost of installation,including labor and equipment
V. Power source(s)
vi. Expected life of equipment
vii. Coverage area of equipment,including:
a. Number of antennae
b. Antenna model
c. Antenna dimensions
d. Remote radio units("RRU")count and power
e. Expected coverage radius
viii. Call capacity of equipment,including:
a. Total RRU
b. Maximum bandwidth per RRU
c. Multiple input,multiple output("MIMO")per RRU
d. Backhaul rate per RRU
ix. Hardening information,including:
a. Existence of battery backup,if any
b. Existence of generator backup,if any
c. Existence of multiple fiber paths to switch,if any
X. Frequency proposed
d. For SWF equipment that will be publicly visible,a description of alternative designs,
colors,and sizes available. These alternatives will be used to evaluate the aesthetic
impact of the proposal so as to minimize the visibility of the SWF installation from
residents,businesses,pedestrians,drivers,and others.
3
DRAFT
Privileged and Confidential
e. Description of efforts that will be taken to comply with the Town's Small Wireless
Facility and Similar Structures Guidelines and to otherwise minimize negative
aesthetic impacts of the SWF installation. This description should include efforts to
minimize size,match the color of the fixture on which the SWF is placed,place
devices on existing structures,match the style of the fixture on which the SWF is
placed,shroud the SWF and any antenna,and otherwise decrease the visibility of the
SWF to those who might see it in the ordinary use of the surrounding area.
Exceptions to the Guidelines may be made,in the reasonable discretion of the Board,
where strict compliance is not technically or practically feasible.
f. Description of precautions that will be taken to ensure public safety during
installation,including traffic safety,sidewalk safety,use of barricades,use of police
details,or any other measures to ensure the safety of pedestrians,motor vehicle
traffic,and nearby structures.
g. Photographs,renderings,and depiction of elevation of equipment to be installed.
Renderings shall be to scale and shall include:right-of-way limits,existing walkways,
driveways,streets,grass or tree areas,and fixtures such as hydrants,mailboxes,and
utility boxes.
h. Detailed map including locations of all equipment and all fixtures to which equipment
will be attached. Data must include pole identification numbers,if applicable,and
must be submitted in a format that can be integrated into Town GIS map.
i. Detailed map including all existing and proposed SWF installations within 500 feet of
the proposed SWF(s).
j. Certification of registered professional engineer confirming structural integrity of any
fixtures supporting or connected to proposed equipment.
k. Written consent of all owners of any fixtures supporting or connected to proposed
equipment.
1. Affidavit of Radio Frequency Engineer characterizing current coverage and impact of
proposed installation(s). Affidavit should include map depicting coverage zones
pursuant to standards of the Lexington Zoning Bylaw.
in. Documentation of insurance,including workers'compensation coverage and
comprehensive general liability coverage for all activities made necessary by the
SWF(s).
n. Written comparison of proposed location with similar alternative locations,including
analysis of visual impact on the community and proximity to residential structures.
4
DRAFT
Privileged and Confidential
o. Written description of efforts to co-locate equipment on existing structures,including
explanation of inability to do so,if applicable.
p. Affidavit of appropriate representative of the applicant that applicant will maintain
SWF(s)in good repair and according to FCC standards,and that applicant will
remove any SWF in disrepair or disuse within 60 days of it being in such condition.
q. Any SWF that remains installed for more than 60 days of disrepair or disuse may be
subject to a$100 fine for each day they remain installed,pursuant to Section 1-6 of
the Town of Lexington Town of Code.
r. Copies of all required permits necessary to construct or install the SWF which is the
subject of the application.
s. Completed cover sheet as provided by Town.
t. Surety in amount equal to the cost of installation on which the Town is obligee,in
order to ensure Town's ability to remove the equipment,if necessary.
4. Annual Recertification
a. No later than July 1 of each year,the applicant or applicant's designee shall submit an
affidavit identifying each of applicant's small cell locations within the Town. The
affidavit shall certify that each SWF installation is covered by insurance as required
by the Massachusetts Department of Transportation("MassDOT")and either that the
SWF installation remains in use or is scheduled for removal. The affidavit shall be
accompanied by a$100 recertification fee for each installation.
b. No applications will be accepted from entities who are delinquent in recertification or
payment of fines and fees.
5
TOWNCOUNSEL PROPOSED DRAFT (10.28.20)
Town of Lexington
Small Cell Wireless Installation Policy
The Town of Lexington (the "Town"), by and through its Select Board(the "Board") adopts this
Small Cell Wireless Installation Policy(the "Policy") regulating the placement of small cell
wireless facilities ("SWF"), including all related equipment and devices.
This policy is subject to and intended to be consistent with the Federal Communications
Commission ("FCC") Order In the Matter ofAccelerating Wireless Broadband Deployment by
Removing Barriers to Infrastructure Investment, Declaratory Ruling and Third Report and
Order(the "FCC Small Cell Wireless Order"), FCC WT Docket Nos. 17-79 and 17-84
(September 27, 2018); 47 U.S.C. §§ 253 and 332; M.G.L. c. 166, §§ 21 and 22; and other
applicable laws and regulations. The terms used herein are defined consistent with the FCC
Small Cell Wireless Order.
1. Small Cell and Small Wireless Facilities
SWF include those that meet the following conditions, consistent with Federal Communications
Commission ("FCC") criteria:
1. SWF that:
i. Are mounted on structures 50 feet or less in height including their antennas, or
ii. Are mounted on existing structures no more than 10 percent taller than other
adjacent structures, or
iii. Do not extend existing structures on which they are located to a height of more
than 50 feet or by more than 10 percent,whichever is greater;
2. Each antenna associated with the deployment, excluding associated antenna equipment, is
no more than three cubic feet in volume;
3. All other wireless equipment associated with the structure, including the wireless
equipment associated with the antenna and any pre-existing associated equipment on the
structure, is no more than 28 cubic feet in volume;
4. The SWF do not require antenna structure registration pursuant to FCC regulations;
5. The SWF are not located on Tribal lands, as defined under 36 CFR 800.16(x); and
6. The SWF do not result in human exposure of radiofrequency radiation in excess of the
applicable safety standards specified in FCC regulations.
2. Application for Small Cell Installation
a. SWF may only be installed or substantially altered subject to a permit from the Board
in accordance with this Policy. Any replacement or alteration to an installation shall
be subject to reapplication, hearing, and Board approval. Repairs or replacements of
existing installations with a substantially similar installation shall be exempt from this
policy.
{A0638426.2}
DRAFT
Privileged and Confidential
b. All SWF installations shall comply with all other Town of Lexington Bylaws, and all
other applicable laws and regulations.
c. Applications shall be submitted in the form and number required by the Town
Manager, along with a $500 application fee for proposals of up to five installation
locations. Each additional proposed installation is subject to an additional $100
application fee per installation.
d. Applicants are responsible for sending and publishing all required notices, consistent
with G.L. c. 166, §§ 21-22 and any other lawful notice rules adopted by the Board or
its designee. Proof of notice must be submitted to the Town Manager with the
completed application.
e. The Town Engineer or their designee shall make a determination as to the
completeness of the application within ten(10)business days of receipt. If the
application is incomplete, the Town Engineer shall inform the applicant of the unmet
requirements. Any material amendment to an application shall be deemed to be a
withdrawal and resubmission of the application for any determination of timing and
deadlines.
f. Upon determination that an application is complete, the Town Engineer shall
distribute copies of the Application to the following departments: Building,
Engineering, Planning, Health, Police, Fire, Conservation, and any other entity as
determined appropriate by the Town Manager.
g. Departments shall review applications and may submit written comments to the
Office of the Town Manager within fifteen (15)business days of the application's
circulation.
h. The Board shall schedule and hold a public hearing no later than 60 days after
submission of the application for a SWF installation on an existing structure and no
later than 90 days after submission of the application for a SWF installation involving
a new structure.
i. Following the public hearing, the Board may grant, grant with conditions, or deny the
application. The Board may additionally issue such other administrative orders as are
lawful, including orders concerning public way safety,pole capacity, or compliance
with other relevant laws. Implementation of the siting process shall not materially
inhibit the applicant's SWF or be unlawfully discriminatory to the applicant relative
to similarly situated entities.
j. Approval shall not be transferrable to other carriers, services, installations, or
placement locations. The Board may allow transfer of a permit among entities only
in the event that ownership of a small cell facility is being transferred without any
2
DRAFT
Privileged and Confidential
changes to the facility itself. In such situations, the parties engaged in the transfer
may petition the Board, which shall act on the petition within 30 days.
k. The Board may waive particular terms and conditions where substantial compliance
with this Policy is maintained in order to ensure avoidance of effective prohibitions as
that term is understood by federal law.
3. Content of Applications
No application shall be deemed complete unless it contains the following information:
a. Name of applying entity.
b. Point of contact name, address, telephone number, and email address.
c. Detailed drawings, with wet stamp/signature, and descriptions of the equipment to be
installed, including:
ii. Type of equipment
iii. Dimensions and weight of all equipment, individually and cumulatively
iv. Cost of installation, including labor and equipment
V. Power source(s)
vi. Expected life of equipment
vii. Coverage area of equipment, including:
a. Number of antennae
b. Antenna model
c. Antenna dimensions
d. Remote radio units ("RRU") count and power
e. Expected coverage radius
viii. Call capacity of equipment, including:
a. Total RRU
b. Maximum bandwidth per RRU
c. Multiple input, multiple output("MIMO")per RRU
d. Backhaul rate per RRU
ix. Hardening information, including:
a. Existence of battery backup, if any
b. Existence of generator backup, if any
c. Existence of multiple fiber paths to switch, if any
X. Frequency proposed
d. For SWF equipment that will be publicly visible, a description of alternative designs,
colors, and sizes available. These alternatives will be used to evaluate the aesthetic
impact of the proposal so as to minimize the visibility of the SWF installation from
residents, businesses, pedestrians, drivers, and others.
3
DRAFT
Privileged and Confidential
e. Description of efforts that will be taken to comply with the Town's Small Wireless
Facility and Similar Structures Guidelines and to otherwise minimize negative
aesthetic impacts of the SWF installation. This description should include efforts to
minimize size, match the color of the fixture on which the SWF is placed, place
devices on existing structures, match the style of the fixture on which the SWF is
placed, shroud the SWF and any antenna, and otherwise decrease the visibility of the
SWF to those who might see it in the ordinary use of the surrounding area.
Exceptions to the Guidelines may be made, in the reasonable discretion of the Board,
where strict compliance is not technically or practically feasible.
f. Description of precautions that will be taken to ensure public safety during
installation, including traffic safety, sidewalk safety, use of barricades, use of police
details, or any other measures to ensure the safety of pedestrians, motor vehicle
traffic, and nearby structures.
g. Photographs, renderings, and depiction of elevation of equipment to be installed.
Renderings shall be to scale and shall include: right-of-way limits, existing walkways,
driveways, streets, grass or tree areas, and fixtures such as hydrants, mailboxes, and
utility boxes.
h. Detailed map including locations of all equipment and all fixtures to which equipment
will be attached. Data must include pole identification numbers, if applicable, and
must be submitted in a format that can be integrated into Town GIS map.
i. Detailed map including all existing and proposed SWF installations within 500 feet of
the proposed SWF(s).
j. Certification of registered professional engineer confirming structural integrity of any
fixtures supporting or connected to proposed equipment.
k. Written consent of all owners of any fixtures supporting or connected to proposed
equipment.
1. Affidavit of Radio Frequency Engineer characterizing current coverage and impact of
proposed installation(s). Affidavit should include map depicting coverage zones
pursuant to standards of the Lexington Zoning Bylaw.
m. Documentation of insurance, including workers' compensation coverage and
comprehensive general liability coverage for all activities made necessary by the
SWF(s).
n. Written comparison of proposed location with similar alternative locations, including
analysis of visual impact on the community and proximity to residential structures.
4
DRAFT
Privileged and Confidential
o. Written description of efforts to co-locate equipment on existing structures, including
explanation of inability to do so, if applicable.
p. Affidavit of appropriate representative of the applicant that applicant will maintain
SWF(s) in good repair and according to FCC standards, and that applicant will
remove any SWF in disrepair or disuse within 60 days of it being in such condition.
q. Any SWF that remains installed for more than 60 days of disrepair or disuse may be
subject to a $100 fine for each day they remain installed,pursuant to Section 1-6 of
the Town of Lexington Town of Code.
r. Copies of all required permits necessary to construct or install the SWF which is the
subject of the application.
s. Completed cover sheet as provided by Town.
t. Surety in amount equal to the cost of installation on which the Town is obligee, in
order to ensure Town's ability to remove the equipment, if necessary.
4. Annual Recertification
a. No later than July 1 of each year, the applicant or applicant's designee shall submit an
affidavit identifying each of applicant's small cell locations within the Town. The
affidavit shall certify that each SWF installation is covered by insurance as required
by the Massachusetts Department of Transportation("MassDOT") and either that the
SWF installation remains in use or is scheduled for removal. The affidavit shall be
accompanied by a $100 recertification fee for each installation.
b. No applications will be accepted from entities who are delinquent in recertification or
payment of fines and fees.
5
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee
Update
PRESENTER: ITEM
Jill Hai Special Permit Residential NUMBER:
Development Zoning Bylaw
Amendment Ad Hoc Committee Chair I.8
SUMMARY:
Jill Hai will update the Select Board with the Special Permit Residential Development Zoning Bylaw
Amendment Ad Hoc Committee progress to date.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 8:40pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on 250th Anniversary of the Battle of Lexington Celebration
PRESENTER: ITEM
NUMBER:
S uzie Barry, Select Board Member
I.9
SUMMARY:
M s. Barry will give a brief up d ate on the Battle Road Multi Town 250th Coordinating Committee meeting that
was held earlier this week to include:
• Coordinating Committee Composition Update
• Calendar Coordination
• Potential Commemorative Postal Stamps & Coin
The Board also needs to move to re s tart the recruitment process for members to serve on the
Semiquincentennial Committee"Lex250"which was paused in March of 2020.
SUGGESTED MOTION:
Move to have Select Board Member _ _ _to represent the Town of Lexington on the Battle Road
Multi Town 250th Coordinating Committee.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 8:50pm
ATTACHMENTS:
Description Type
D Staulp selection.process and criteria, Backup mll.aterial.
D DRAFF, 250th Stamp ReqUest I kAter E-kickup Material
C-bl-rillinission.(I (t 13 2 0,'0) lkackup MI[atefial.
Stamp selection process
The Postal Service welcomes suggestions for stamp subjects that celebrate the
American experience. Any proposal that meets the established criteria will be
considered. If you are interested in submitting an idea, please follow these four steps:
1. Carefully consider the criteria for appropriate stamp subjects (See Stamp subject
selection criteria.)
2. Submit your proposal in writing by U.S. mail. (No in-person appeals, phone calls,
or e-mails are accepted.)
3. Include pertinent historical information and important dates associated with the
subject in your proposal.
4. Mail your suggestion (one topic per letter) to the address below:
Stamp Development
Attn: Citizens' Stamp Advisory Committee
475 L'Enfant Plaza SW, Room 3300
Washington, DC 20260-3501
Please note that due to the time required for research and approval, ideas for stamp
subjects should be received at least three or more years prior to the proposed issuance
year.
As of January 2018, no living persons will be honored on a stamp. Deceased individuals
will be honored no earlier than three years after his or her death.
All suggestions that meet criteria are presented to the Committee at the next quarterly
meeting. Each proposal is presented without attribution and receives the same level of
consideration.
If the Committee decides not to recommend a subject for issuance as a stamp, the
proposal can be submitted again for reconsideration following athree-year interval.
No credit or compensation is given for the submission of a stamp subject that is
selected.
Stamp subject selection criteria
The U.S. Postal Service and the members of the Citizens' Stamp Advisory Committee
(CSAC) have set certain basic criteria used in determining the eligibility of subjects for
commemoration on all U.S. stamps and stationery.
1. U.S. postage stamps and stationery will primarily feature American or American-
related subjects. Other subjects may be considered if the subject had significant
impact on American history, culture or environment.
2. The Postal Service will honor extraordinary and enduring contributions to
American society, history, culture or environment.
3. U.S. stamp programs are planned and developed two to three years in advance.
In order to be considered, subject matter suggestions should be submitted three
or more years in advance of the proposed stamp.
4. Living people will not be considered at the present time. Beginning in 2018,
proposals for a deceased individual will be considered three years following
his/her death.
5. A memorial stamp will be issued honoring U.S. presidents after they are
deceased.
6. Events of historical significance shall be considered for commemoration on
anniversaries in multiples of 50 years.
7. A balance of stamp subjects that includes themes of widespread national appeal
and significance will be considered for commemoration. Official postal
cancellations, which may be arranged through the local postmaster, may be
requested for significant local events or commemorations.
8. Commemorative postage stamps will be issued at intervals of 50 years from the
date of the state's first entry into the Union.
9. The stamp program commemorates positive contributions to American life,
history, culture and environment; therefore, negative occurrences and disasters
will not be commemorated on U.S. postage stamps or stationery.
10.Due to the limitations placed on annual postal programs and the vast number of
locales, organizations and institutions in existence, it would be difficult to single
out any one of the following for commemoration: government agencies, localities,
non-profit organizations, associations, and similar entities. Stamps or stationery
items shall not be issued to honor religious institutions or individuals whose
principal achievements are associated with religious undertakings or beliefs.
However, these subjects may be recognized with commemorative postmarks.
11.Stamps may be issued for the five active-duty branches—Air Force, Army, Navy,
Marines, and Coast Guard. This includes Reserve/Guard components of the
current organizational structure. Stamps for the major service academies will be
considered on a case-by-case basis for 50-year anniversaries (or multiples
thereof).
***DRAFT LETTER***
Citizens' Stamp Advisory Committee
475 L'Enfant Plaza SW, Room 3300
Washington, DC 20260-3501
Dear Committee Members,
In 2025, the towns of Concord, Lexington and Lincoln in Massachusetts will
celebrate, along with the rest of the nation, the 250th anniversary of the beginning
of our war for independency.
On the night of April 18th, 1775, Paul Revere and William Dawes began
their famous ride to alert Hancock and Adams.of their impending arrest and
the colonial minutemen to the fact that the `regulars' were on the march to
Concord to recover munitions. Revere and Dawes met up with Samuel
Prescott and along the way they were stopped by British soldiers in what is
now the town of Lincoln. Revere was detained and the approximate place is
now known as the Paul Revere Capture site in Minuteman National Historical
Park. Samuel Prescott, a native of Concord, rode on to alert the town.
On the morning of April I 9th, 1775 700 British regulars, or Redcoats
arrived at the green in Lexington and confronted 771ocals. A British officer
command that they "Throw down your arms," but a shot rang out, fired by an
unknow person which was followed by a hail of fire killing eight locals,
wounding nine, and wounding one Redcoat.
The British continued their march to Concord and upon arrival set fire to
what little munitions they could find. Believing the town was ablaze,
Minutemen gathered on the far side of the North Bridge which the British were
defending. The British fired upon the Minutemen and they return fire with
what would become known as "the shot heard `round the world."
The British began their retreat to Boston, an 18-mile journey along what
would later become known as the Battle Road. Over 2000 Minutemen would
engage the British along this Road which, from Concord through Lincoln and
on to Lexington, is part of the Minuteman National Historical Park.
In 1925 on the 150' anniversary of the battle of Lexington and Concord,
the United States Postal Service issued stamps to commemorative these events
(Scott Catalogue numbers 617-619). And, in 1975 in the American
Bicentennial Issue, the Postal Service again commemorative the Battles at
Lexington and Concord with an additional stamp intitled, `Birth of Liberty'
(Scott Catalogue number 1563). Paul Revere was commemorated on a stamp
as part of the Postal Service's `Great Americans' series (Scott Catalogue 1048)
number.
We believe it would be fitting and on behalf of our towns we request that
to commemorate the 250" anniversary of these events=the United States Postal
Service issue three separate stamps, one depicting Paul Revere's Capture in
Lincoln, one depicting the Battle on Lexington Green and one depicting the
Shot Heard `Round the World at the Old North Bridge in Concord.
We have carefully reviewed the selection criteria and believe this request
would commemorate events that honor extraordinary and enduring
contributions to American history; events that are historically significant for an
anniversary that is a multiple of 50 years; and represent events that were
positive contributions to American history.
Sincerely,
Linda Escobedo Douglas Lucente James Craig
Chair Chair Chair
Concord Select Board Lexington Select Board Lincoln Board
Of Selectmen
Semiquincentennial Commission (Lex250)
Members: 11 Members
Appointed by: Board of Selectmen
Length of Term: Following the completion of all planned activities in 2026.
Meeting Times: As determined by the Commission.
Provide for a minimum of three community meetings (one daytime/one
evening/one weekend day) to solicit public comment within the first 18
months of the Commission's formation.
Description: To evaluate, make recommendations and coordinate the Town-wide
activities to be held to commemorate the 250th Anniversary of the Battle
of Lexington(which will take place in April 2025) and other historical
events related to the founding of our Country. And to further the
coordination of the Town's events with local, state, regional and federal
events.
Deliverables: As part of its study and investigation, the committee shall
develop a comprehensive plan for celebrating and promoting the 250th
anniversary of the Battle of Lexington to include:
1. Identify funding needs
2. Identify potential sources of funding including but not limited to:
a. Commemorative Memorabilia
b. Public/Private Partnerships
c. Gifts and Grants (private, State and/or Federal)
3. Identify opportunities for individuals or organizations to
participate in celebrations with a commitment to diversity,
inclusiveness, and opportunity at all levels and activities
4. Investigate opportunities for a possible permanent memorial
5. Transportation-related issues
6. Marketing and communication
7. Determine what sub-committees or additional staffing
requirements (event planning)maybe necessary and seek proper
approval from the Board of Selectmen
8. Updates will be presented to the Board of Selectmen at least
quarterly.
Criteria for Membership:
Appointments will be made by the Board of Selectmen. The Board of Selectmen will also
designate a Chairman.
Representatives from each of the following groups will constitute this committee:
• Board of Selectmen
• Civic/Community Group Representative
• 2 Community Members with a background or interest in history, event planning and
or logistics
• Lexington Historical Society
• Lexington Public School Representative
• Local Business Representative
• Music &Arts Community Representative
• Reenactment Community Representative
• Tourism Committee
• Town Celebrations Committee
Staff support as appropriate from the following departments: Department of Public Works,
Economic Development Office, Fire Department, Police Department, Town Manager's Office,
Department of Public Facilities
Ex Officio/Liaisons (non-voting):
• Appropriation Committee
• Capital Expenditures Committee
Prior to serving as a member of this Committee, appointees are required to:
1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually receipt of
the Summary of the Conflict of Interest Statute. Said summary will be provided by and
acknowledged to the Town Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line training
requirement required by the Conflict of Interest Statute. Further, to continue to serve on
the Committee, the member must acknowledge every two years completion of the on-line
training requirement.
Ref: Adopted by the Board of Selectmen on January 13, 2020
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Liquor License - Change of Manager - Waxy O'C onnor's
PRESENTER: ITEM
NUMBER:
Doug Luc ente, Select Board Chair I.10
SUMMARY:
The Select Board Office has received all the necessary paperwork requesting approval for a Change of
Manager on the All Alcoholic Restaurant Liquor License for Waxys Lex, LLC d/b/a Waxy's O'Connors
The proposed manager, Julie Doherty, has submitted a copy of her Alcohol Awareness Training C ertific ate.
The required CORI check has been completed.
SUGGESTED MOTION:
Motion to approve the application from Waxy's Lex, LLC d/b/a Waxy O'Connors for a Change of
Manager; and upon ABCC approval of the application, issue an updated All Alcoholic Restaurant Liquor
License to Waxys Lex, LLC d/b/a Waxy's O'Connors reflecting the new manager.
FOLLOW-UP.
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 9:05pm
ATTACHMENTS:
Description Type
The Commonwealth of Massachusetts
Alcoholic Beverages Control Commission
95 Fourth Street,Suite 3, Chelsea,MA 02150-2358
rt
wwwmass.govlabcc
AMENDMENT-Change of Manager Change of License Manager
1. BUSINESS ENTITY INFORMATION
Entity Name Municipality ABCC License Number
Faxys Lex LLC Lexington 1,00004-RS-0612
2.APPLICATION CONTACT
The application contact is the person who should be contacted with any questions regarding this application.
Name Title Email Phone
IPaul McKenna [Principal
3A.MANAGER INFORMATION
The individual that has been appointed to manage and control of the licensed business and premises.
Proposed Manager Name iJulie Doherty Date of Birth 03/21/69 SSN
Residential Address 4 Walclor Drive Mansfield,,MA 02048
Email Phone
Please indicate how many hours per week Last-Approved License Manager Douglas Carcione
,you intend to be on the licensed premises 60
31B.CITIZENS HIP ZBACK GROUND INFORM
Are you a U.S.Citizen?* C9 Yes C No *Manager must be U.S.citizen
If yes,attach one of the following as proof of citizenship US Passport,,Voter's Certificate,,Birth Certificate or Naturalization Papers.
Have you ever been convicted of a state,federal,or military crime7
('Yes ('No
If yes,fill out the table below and attach an affidavit providing the details of any and all convictions.Attach additional pages,if
necessary,utilizing the format below.
Date Municipality Charge Disposition
3C.EMPLOYMENT INFORMATION
Please provide your employment history.Attach additional pages, if necessary.,utilizing the format below.
Start Date End Date Position Employer Supervisor Name
4/1/13 Present Manager Waxy's Pub Group Paul McKenna
1/1/05 3/1/10 Director Office of Senator James Timilty James Timilty
3D.PRIOR DISCIPLINARY ACTION
Have you held a beneficial or financial interest in,or been the manager of,a license to sell alcoholic beverages that was subject to
disciplinary action? C Yes (*'No If yes,Please fill out the table.Attach additional pages,if necessary,utilizing the format below.
Date of Action -Name of License State City Reason for suspension,revocation or cancellation
I hereby swear under the pains and penalties of perjury that the information I have provided in this application is true and accurate:
APPLICANT'S STATEMENT
Paul McKenna the: Osole proprietor; partner; corporate principal; LLCALP manager
Authorized Signatory
of I Waxys Lex LLC
Name of the Entity/Corporation
hereby submit this application(hereinafter the"Application"),to the local licensing authority(the"LLA")and the Alcoholic
Beverages Control Commission (the"ABCC"and together with the LLA collectively the"Licensing Authorities")for approval.
I do hereby declare under the pains and penalties of perjury that I have personal knowledge of the information submitted in the
Application,and as such affirm that all statements and representations therein are true to the best of my knowledge and belief.
I further submit the following to be true and accurate:
(1) 1 understand that each representation in this Application is material to the Licensing Authorities'decision on the
Application and that the Licensing Authorities will rely on each and every answer in the Application and accompanying
documents in reaching its decision;
(2) 1 state that the location and description of the proposed licensed premises are in compliance with state
and local laws and regulations;
(3) 1 understand that while the Application is pending, I must notify the Licensing Authorities of any change in the
information submitted therein. I understand that failure to give such notice to the Licensing Authorities may result in
disapproval of the Application;
(4) 1 understand that upon approval of the Application.. I must notify the Licensing Authorities of any change in the
ownership as approved by the Licensing Authorities. I understand that failure to give such notice to the
Licensing Authorities may result in sanctions including revocation of any license for which this Application is submitted;
(5) 1 understand that the licensee will be bound by the statements and representations made in the Application, including,
but not limited to the identity of persons with an ownership or financial interest in the license;
(6) 1 understand that all statements and representations made become conditions of the license;
(7) 1 understand that any physical alterations to or changes to the size of the area used for the sale,delivery.,storage,or
consumption of alcoholic beverages, must be reported to the Licensing Authorities and may require the prior approval
of the Licensing Authorities;
(8) 1 understand that the licensee's failure to operate the licensed premises in accordance with the statements and
representations made in the Application may result in sanctions,including the revocation of any license for which the
Application was submitted;and
(9) 1 understand that any false statement or misrepresentation will constitute cause for disapproval of the Application or
sanctions including revocation of any license for which this Application is submitted.
(10) 1 confirm that the applicant corporation and each individual listed in the ownership section of the application is in
good standing with the Massachusetts Department of Revenue and has complied with all laws of the Commonwealth
relating to tameel. reporting of employees and contractors,and withholding and remitting of child support.
.............
Signature: Date: 4��
Title: PA
CORPORATE VOTE
The Board of Directors or LLC Managers of I WAXYS LEX LLC Entity Name
duly voted to apply to the Licensing Authority of I LEXINGTON and the
City/Town
Commonwealth of Massachusetts Alcoholic Beverages Control Commission on I DECEMBER 1, 2019
Date of Meeting
For the following transactions (Check all that apply):
Change of Manager
Other I
"VOTED:To authorize Paul McKenna
Name of Person
to sign the application submitted and to execute on the Entity's behalf,any necessary papers and
do all things required to have the application granted."
"VOTED:To appoint Julie Doherty
Name of Liquor License Manager
as its manager of record, and hereby grant him or her with full authority and control of the
premises described in the license and authority and control of the conduct of all business
therein as the licensee itself could in any way have and exercise if it were a natural person
residing in the Commonwealth of Massachusetts."
A tr � ,, For Corporations ONLY
�e copy attest
A true copy attest,
Corporate Officer/LLC Manager Signature Corporation Clerk's Signature
j �.:2 r.4
(Print Name) (Print Name)
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Battle Green Use Requests
PRESENTER: ITEM
NUMBER:
Doug Luc ente, Select Board Chair
I.11
SUMMARY:
Girl Scout Color Guard:
The Town Celebrations Committee has requested permission for the Girl Scout Color Guard to recognize the
Veterans Day Car Parade while standing on the Battle Green on Wednesday, November 11, 2020 from 1:00
p.m. to 1:3 0 p.m. The Girl Scout Color Guard will be holding flags and saluting the veterans while standing on
the Battle Green.
Police, DPW, and Fire have reviewed this request and have no objections.
Fox News:
Fox News has requested permission to film a long-form news shoot about unsung R evo lutio nary War hero e s
on the Battle Green on Monday, November 16, 2020. The filming will last for six hours and will be scheduled
as follows: setup at 9:00 a.m., filming of b ro ll footage at 10:00 a.m. and interviews with the host at 11:00 a.m.A
rain date of Tuesday, November 17, 2020 has also been requested.
Police, DPW, Health, and Fire have reviewed this request and have no objections.
SUGGESTED MOTION:
Motion to approve the request of the Town Celebrations Committee for the Girl Scout Color Guard to
recognize the Veterans Day Car Parade while standing on the Battle Green as proposed on Wednesday,
November 11, 2020, from 1:00 p.m. to 1:3 0 p.m.
Motion to approve the request of Fox News to film a long-form news shoot about unsung Revolutionary War
heroes on the Battle Green as proposed on Monday, November 16, 2020 for six hours beginning at 9:00 a.m.
and with a rain date of Tuesday, November 17, 2020.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 9:10pm
ATTACHMENTS:
Description Type
D 11""Ittle C."Ireen.Request f.br(311fl.Scout ClAor Gkiar(l to Re-cognizv,the VAeraris I kickLIP Material.
Day Can-Panad.(-,
D Battle Ckc;cn.Request Ibr Fox News,to Fib-n.I ong f om'].News Shoot Backup Matcrial.
$M �1►
T 0 0 F L E ("Y"I"O N
SELECT BOARD Orrwr ICE
+y �f■i 1 �w k+� � // r
APPLICATION FOR
0 BATTLE "TEEN PERMT
The Select Board issues permits for the use of the Battle Green(see attached regulations).Please fill
in this form completely and return to the Select Board Office no less than two weeps prior to the
requested date.
NAME,PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE
CONTACT: June Baer,
June Baer,
DATE AND TMIE OF EVENT: Wednesday, November 11, 2020, 1:00 P.M.
I.r■�■■OO��I.YgI�■rl r■
NATURE CIF EVENT: Girl Scout Dolor Guard reeognl2ing the veterans Defy Car Earade
Girl Scout Color Guard recognizing the Veteran �.■�Y Car Parade
EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES:
8 or less Girl Scouts will be holdft their flag-s.4 adults in attendance.
■rrl■Irr.�lr�l■Yrmr r ■■ —
In�r�rlli�q ■1 ■■r11■/.�I�IF■rr■■I�I�■�I■
DURATION OF EVENT: 1:00 P.M. to 1:30 P.M.
STATEMENT CIF EQUIPMENT AND FACILITIES TO BE USED: fJnly flags to beheld
SECTION OF TIME GEESE DESIRED.
. Along the Mass. Ave. side of the Green
II I■�Wr■ M 11� I■ 111 IIIl--�■-'I■.M►I■nY rr
Tfr.QM lllaoutt MI!1r*aoleis�► .wrinQ .,asks red�aMr an 1l�r Qran„"fh�t mior*+rd�be rtr veor�o AreY Pm b�►h!�r 1r
ADDITIONAL WORMATION:
t++.rrs soow+ra.«ou„b►a�ea.w�w a�.�.a,�.�+m.ca.�.'Yh�r ao�ornwua wee.s+RA�+o�. .�a.�►aes a,�.,�.vwar�a►o.►ar c.►Parso.
Authorizraer
ignature Federal Identification No.
June octs 1 (031 2020
Print Name Tate Signed
MORN
TOWN OF LEXINGTON
SELECT BOARD OFFICE
;A1 Z
APR. ". APPLICATION FOR
BATTLE GREEN PERMIT
The Select Board issues hermits for the use of the Battle Green(see attached regulations). Please fill
in this form completely and return to the Select Board Office no less than two weeks prior to the
requested date.
NAME, PHONE NUMBER and EMAIL ADDRESS OF A RESPONSIBLE
CONTACT: Rachel Tesler,
Rachel Tesler,
DATE AND TIME OF EVENT: 11/16, 11/17 (rain date * broil, as needed)
NATLRF OF EVENT. Longform News Shoot
Longform News Shoot
EXPECTED NUMBER OF PA.RTICIPA.NTS, SPECTATORS, AND VEHICLES:
7 with crew, talent, historian, and a member of NPS. 7 vehicles.
DURATION OF EVENT: 6 hours of shooting
EQUIPMENT AND FA Lex Green filming
STATEMENT OFF
� FACILITIES TO FF LTSTI):
SECTION OF THE GFFFF DESIRED:
By John Barker statue, Bev War situ
ADDITIONALINFORMATION: We are fitmmg at several lacatsons relevant to Capt.John Parker 8 Sato Smiths lives for a histories series on unsung Revolutionary war heroes.
We are filming at several locations relevant to Capt.John Parker&Cato Smiths lives for a histories series on unsung Revolutionary war heroes.
Other heroes like Peter Salem may also be featured.
l
Authorized Signature Federal Identification No.
Derek Cifrodelli 10/14/2020
Print Name Date Signed
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Appointments
PRESENTER: ITEM
NUMBER:
Doug Luc ente, Select Board Chair
I.12
SUMMARY:
The Select Board is being asked to appoint Martha Kvaal to the Tree Committee for a term set to expire on
September 30, 2023.
The Town C eleb rations Committee has requested to move William"Glen" Bassett up from the T C C
Subcommittee to be appointed as a full member of the Town Celebrations Committee to fill the unexpired term
of Kimberly Coburn. The term would be set to expire on June 30, 2021. Ethics Conflict of Interest Law
Training is up-to-date.
SUGGESTED MOTION:
Move to appoint Martha Kvaal to the Tree Committee for a term set to expire on September 30, 2023.
Move to appoint William"Glen" Bassett to the Town C eleb rations Committee for a term set to expire on June
30, 2021.
FOLLOW-UP:
Select Board O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/2/2020 9:15pm
ATTACHMENTS:
Description Type
D 20201'ree(Immittee Application MIL Kvaal. flackup Material
D 2020]Fown.C�elcbrafions(A..)mn.ittle/c Application.......W.(.'J.Bassett
.A.PPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest:r - 1-Tree Committee
2.
3. 4.
Would you consider another Committee: No
. 1year
For hove longshould we keep o ?p your application on file?
Full Name: - aMartha P Kv -al Nlcknanle. Mrty
Preferred Title(please circle)Mr./Ms./Mrs./Other. M rs.
Dome Address.
18 Highland Ave Zip. 02421
Length of Residence in Lexington:
gt 5 0 years
Occupation.
Reti red
Work.Address:
Phone: :Flame Work Fax
Cell
mmmm::
E-mail: Primary: Secondary-
If you currently serve on a Board or Committee,please identify:
Special Training,Interests, Qualifications:
Long-time community
Have you been asked by a Committee to become a member? Yes
Hove did you hear about the Committee?
Don't remember
Please attach a current resume, if possible. Add any comments below or on a separate page.
1
Signature: Tate.-
J J IlTef L f r �
yt, In,
i
APPLICATION. FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1.uelebrations 2.
3. 4.
Would you consider another Committee:
For how long should we keep your application on file?
Full fame.
William Glen Bassett Nickname: Glen
MPreferred Title(please circle)Mr./Ms./Mrs./tither: r
Tome Address: 3 Fairfield Drive Zip: 0242
Length of Residence in Lexington:
23% years
g g
Occupation:
Business manager
Work Address:
225 Presidential Way' Woburn, MA 01801
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
. celebrations (non votin
If you currently serve on a Board or Committee,please identify.
. . Current with Town of Lexington ethi
Special Training, InterestsQualifications:p g� �
Have you been asked by a Committee to become a member? Yes
How did you hear about the Committee? June Baer
Please attach a current resume, if possible. Add any comments below or on a separate page.
Ui 0
Signature: Tate:
10/21/2020