HomeMy WebLinkAbout2020-10-26 SB Packet - Released SELECT BOARD MEETING
Monday, October 26, 2020
Conducted by Remote Participation*
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wish to speak during public comment to assist the Chairman in managing meeting times.
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. C O VID-19 & Reopening Update 7:05pm
• Strategies, Implementation, Community Response Actions and Reopening
Efforts Related to C O VID-19 Guidelines and Directives
2. Update on Next Steps for Social Racial Equity Initiatives 7:10pm
3. Public Hearing and Discussion- FY2021 Water and Sewer Rates 7:20pm
4. Update on S TM 2020-2 Article 6:Authorize Special Legislation Development 7:35pm
Surcharge for Community Housing
5. Update on S TM 2020-2 Article 16:Amend Zoning Bylaw and Map - Hartwell 7:55pm
Avenue Area
6. Special Town Meetings 2020-2 and 2020-3 8:15pm
. Article Positions/Discussion
7. Review Draft of Small Cell Wireless Policy and Design Guidelines 8:30pm
8. Review Draft of Select Board Report for F Y2020 Annual Town Report 8:50pm
9. Select Board Committee Appointments 9:05pm
10. Amendment to Battle Green Use Request- Filming of Virtual Veterans Day Event- 9:10p m
Rain Date
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
ADJOURN
1. Anticipated Adjournment 9:25pm
*as per Executive Order regarding remote participation:http s://www.mas s.gov/do c/op en-meeting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from their computer or tablet by
clicking on the following link at the time of the
meeting:https://zoom.us/j/91834338775pwd=QXgwYlJgWWoOdWV3MXJWdnFtSThLdzO9
iP ho ne one-tap:
+19294362866„91834338775# or+130171585921191834338775#
Telephone:+1 301 715 8592 or+1 312 626 6799
Webinar ID: 918 3433 8775
Passcode: 112599
The next regularly scheduled Select Board meeting will be held by remote participation on Monday,
November 2, 2020 at 7:00pm.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Ley6edil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
C O VID-19 & Reopening Update
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.1
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 7:05pm
ATTACHMENTS:
Description Type
COVID-19 UPDATE
10/23/20
Updated Public Health Information (as of 10/23/20):
• 371 Confirmed (cumulative) Cases in Town of which 3 are active cases.
Town/School/Community:
• We currently have 50%of employees working in the office/50%working remote and opened to the
public by appointment (only) as of 10/19. We do continue to review positive cases in the
state/region and will take appropriate action should the positive cases continue to rise.
• We continue with no employees that are presently positive with COVID-19.
• We continue to have a regular, COVID-19 conference call every Wednesday morning at 9 AM with
the Senior Management Team and Health Officials.
• We are completing the registration for the town-provided remote learning options for our town and
school department employees (LexRecConnect) and have about 13 children that are registered,
which is a bit lower than anticipated so we'll be reviewing the final numbers early next week and
make a decision no how we move forward.
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775 Town of Lexington
m_ Land Use Health and Development Department
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1625 Massachusetts Avenue
�F APRIL 19TM Lexington,MA 02420
x►NUS
(781)-698-4533
Fax(781)-861-2780
David Neylon,RN,MPH,REHS/RS Board of Health
Public Health Nurse x 84509 Wendy Heiger-Bernays,PhD,Chair
Burt M.Perlmutter,M.D.
Casey Mellin,REHS/RS,CHO David S. Geller,M.D.
Health Agent x 84507 John J. Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Alicia McCartin
Health Agent x 84519
COVID-19
Lexington Office of Public Health Situation Report
Week of 10/19/2020
To: Jim Malloy, Town Manager
From: Alicia McCartin, Health Agent
Date: 10/23/20
Current Snapshot (Data range from 3/7/20 to 10/22/20 unless otherwise noted)
• 371 total confirmed Lexington cases as of 10/22/20 (2 new confirmed cases this week;
14 day case count 8)
• 74 total probable Lexington cases as of 10/22/20 (4 new probable cases this week)
• 3 confirmed cases have not cleared isolation (recovered) at this time
• No fatalities this week.
• Total fatalities since 3/7/20 =47 (94%* associated with Long-term Care Facilities) *Self-
report by LTCF;not checked against official death certificates
• Total number of Lexington residents tested in previous 14 days =2685 individuals
as of 10/22/20.
• Percent of individuals tested last 14 days that were positive as of 10/22/20 = 0.41%
• Average daily incidence rate per 100,000 = 1.7
1
Lexington Confirmed Cases by Week (3/7/20* to 10/22/2020)
*First case reported 3/7/20; **Peak surge week of 4/13/20;
***Confirmed case reclassified as negative per updated state case
surveillance definition
**** Confirmed case reclassified to different jurisdiction as the positive case was not a Lexington resident
IIJ
3/4/2020 0 0
3/11/2020 3 3
3/18/2020 6 3
3/25/2020 14 8
4/1/2020 28 14
4/8/2020 62 34
4/15/2020 151 89
4/22/2020 206 55
4/29/2020 254 48
5/6/2020 275 21
5/13/2020 289 14
5/20/2020 302 13
5/27/2020 309 7
6/3/2020 315 6
6/10/2020 318 3
6/17/2020 321 3
6/24/2020 321 0
7/1/2020 326 5
7/8/2020 327 1
7/15/2020 329 2
7/22/2020 332 3
7/29/2020 335 3
8/5/2020 339 4
8/12/2020 338 0
8/19/2020 340 2
8/26/2020 341 1
9/2/2020 343 2
9/9/2020 343 0
9/16/2020 350 7
9/23/2020 351 1
9/30/2020 358 7
10/7/2020 362 4
10/14/2020 369 7
10/22/2020 371 2
2
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Lexington Confirmed Cases by Gender (3/7/20* to 10/22/2020)
*note—date of Lexington's first confirmed case; cumulative case count
Gender #Cases Percent
Unknown 10 3%
Female 218 59%
Male 143 38%
Total 371 100
Percentage of Lexington Confirmed Cases by Gender*
Data from 3/7/20-10/22/20
Unknown
3%
i
e
Total Cases=371
4
Lexington Confirmed Case Distribution by Aye in 10-Year Increments (3/7/20 to 10/22/20)
Age Range #Cases (cumulative count)
0-10 4
10-20 19
20-30 18
30-40 19
40-50 44
50-60 59
60-70 44
70-80 63
80-90 69
90-100 30
100-110 2
Total 371
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Lexin2ton Confirmed Cases by Reported Race/Ethnicity (3/7/20 to 10/22/201
Race/Ethnicity #Cases (cumulative count)
American Indian Alaskan Native 1
Asian 27
Black/African American 21
Other 46
Unknown 58
White 218
Total 371
Percentage of Lexington Confirmed Cases by Race/Ethnicity*
*Data from 3/7/20- 10/22/20
American Indian
Alaskan Native
/�////I�
0%
r 61udc
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Other
12%
Total Cases=371
6
Changes over last 14 days (9/30/2020- 10/22/2020)
On 7/15/20, the Massachusetts Department of Public Health (MDPH)has updated their
City/Town reports to reflect percent changes over the past 14 days only, rather than total
cumulative standardized rates. Data reported below compare Lexington confirmed cases (PCR
results) to 8 geographically adjacent communities.
Starting 10/22/2020 the state has changed its weekly COVID report from Wednesdays to
Thursdays.
Average daily incidence rate per 100,000 over the last 14 days (10/7/2020- 10/22/2020)
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Waltham 0.71% 130 20488 145
Bedford 1.30% 12 5.8 1308 17
Woburn 2.19% 62 3469 76
Lexington 0.41% 8 2685 11
Burlington 1.65% 26 6.7 1934 32
Belmont 0.23% 11 3160 13
Arlington 0.54% 25 5007 27
Winchester 0.77% 17 5.4 2331 18
Lincoln 0.39% <5 1.7 515 2
Number o f COWI')-19 Te sts (11C[I) in the Las t 14. Days*
2 2 - 2222
25000
20488
15000
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5007
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Wall-t h irn Arlington Woburn Bellimoint Ill,,,,,,exiingtoin Winchester Burlington Bed-foird I Jincollin
7
1 ercentage of Cases Te sted with Confirmed1 s''i it l ts for C I D-19
/7/2 2 - /2222
2..5 %
2 %
1-1530%
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1
0.77%
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.
0
o
.
I u irin Burlington II[ f irk WindhesteirWall-th i Arlington Ill,,,,,exiingtoin 1 incollin Bellimoint
Number of Cases Te sted with Con firmed Posiltive flesul ts for COVID-1 9 in the
0/ /2 2 ,,,,,,, / 4/2, 2,
1 60
140,
,,. .
1 00
60
40
80
Wall-th irn Wolbuirin Burlington Arlington Winchester Bedford Bellimoint Lexington Ill,,,,,,i n II in
8
Discussion of Data and Lexington Office of Public Health COVID-19 Activities:
There was 2 new confirmed COVID-19 cases in Lexington this past week. In addition, there
were 4 new probable cases this week. At this time there are a total of 3 active cases in Lexington
that are in isolation until recovery. There have been no fatalities this week.
Over the past 14 days, MDPH reported 2685 Lexington residents have been tested for COVID-
19 with analysis by PCR. Of those residents tested, the state reported less than 8 individuals
(0.41%) were confirmed positive. To better inform local decision making, the state has
released an interactive color coded map with standardized daily incidence rates averaged
over the previous 14 days. The map can be found at the following link:
a e
® y
data,,,,,,r c�rt�� , Standardized rates per
100,000) for Lexington and the 8 communities geographically adjacent to Lexington have
been added to the table on page 7 of this report.
Long Term Care Facilities and Assisted Living Facilities
New guidance was announced on 9/14/20 that allows safe indoor visitation to resume in nursing
homes and rest homes, and further expands indoor visitation options in assisted living residences
(ALRs) starting Friday, September 25. The guidance from the Department of Public Health
(DPH) and the Executive Office of Elder Affairs (EOEA)balances the important role visitation
plays in supporting resident emotional health and quality of life, while ensuring necessary
infection control measures are in place.
September 14's announcement builds on previous guidance to further support residents and their
loved ones who have been disproportionately impacted by COVID-19. In March, the
Commonwealth acted quickly to take precautions in restricting visitation at nursing homes, rest
homes, and ALRs to protect resident safety and mitigate the spread of COVID-19. As the
Commonwealth proceeded with a phased reopening, visitation restrictions were updated in June
to allow for outdoor visitation with guidance on how these visits could safely occur.
Nursing homes and rest homes may resume in-person visits so long as appropriate infection
control and safety measures are in place, including:
• Indoor visits should occur within a designated visitation space that is close to the entrance
of the facility and allows for social distancing
• The visitor must be screened for COVID-19 symptoms and have their temperature
checked
• Residents, staff, and visitors must wear a mask or face covering for the duration of the
visit
• The visitor must remain at least 6 feet away from the resident for the majority of the visit
• If desired by both parties, there may be physical contact between the resident and visitor
so long as precautionary measures are followed such as hand sanitation before and after
contact
• A schedule is implemented for frequent disinfection of the designated visitation space
• The unit, floor, or care area where the resident lives must not have any COVID-19 cases
in residents or staff in the past 14 days and the facility is not experiencing a staffing
shortage that requires a contingency staffing plan
9
ALRs were previously able to resume indoor, in-unit visitation, and may now also resume indoor
visitation in a designated shared space such as a waiting room near the entrance of the residence.
ALRs are subject to the same appropriate infection control and safety measures described above,
except for the requirement that there are no COVID-19 cases in the past 14 days.
CareOne Lexington:
• Total# of positive resident cases (cumulative, including fatalities): 75
• Total# of suspect or confirmed fatalities (included in the number above): 24
• Current resident census (as of 10/22/20): 116— 1 of 4 units has been designated as a
quarantine unit(14 current patients)
• Staff- 35 staff have tested(+) and completed their isolation period
• No current staffing needs; no critical PPE needs
• CareOne is quarantining all new admissions and testing these residents on day 3 post-
admission and again between days 10 and 14 post-admission
Pine Knoll:
• Total# of positive resident cases (cumulative, including fatalities): 52
• Total# of fatalities (included in the number above): 16
• Current resident census (as of 10/21/20): 72—there is 0 resident currently in quarantine
• Staff-At this time there have been 19 staff test (+) out of total of approximately 85 total
staff; all positive staff have completed their isolation periods
• Pine Knoll completed their third MDPH infection control audit on 6/19/20 and received a
28 out of 28 score
• Pine Knoll has nearly 2 months' supply of PPE on hand and recently created a new PPE
storage area in their facility
Brookhaven:
• Total# of positive resident cases (cumulative, including fatalities): 11
• Total# of fatalities (included in the number above): 3
• Current resident census (as of 10/20/20): 402 - across Skilled Nursing (9), Assisted Care
(34) and Independent Living (359)
10
• Staff- 17 staff have tested(+); all but 1 staff have completed their isolation periods at this
time
• In August, Brookhaven removed 37 Skilled Nursing beds permanently, (previously 49
total beds, now 12 total SNF beds) and increased total Assisted Care units from 19 units
to 49 units
Youville Place:
• Total# of positive resident cases (cumulative, including fatalities): 21
• Total# of fatalities (included in the number above): 1
• Current resident census (as of 10/20/20): 78 - across traditional assisted living (56) and a
memory care unit (22)
• Staff- 11 staff have tested(+) of 61 staff; all have completed their isolation periods
Artis Senior Living:
• Total# of positive resident cases (cumulative, including fatalities): 0
• Total# of fatalities (included in the number above): 0
• Current resident census (as of 10/20/20): 32 (utilizing 2 of 4 units—Artis is exclusively
`memory care')
• Staff-4 staff have tested negative as a result of community or household exposures
11
-�L\
Tl� '_ The Commonwealth of Massachusetts
- Executive Office of Health and Human Services
Department of Public Health MARYLOU SUDDERS
Bureau of Health Care Safetyand QualitySecretary
67 Forest Street, Marlborough, MA 01752 MONICAComm REL,,MD,MPH
CHARLES D.BAKER
Governor Tel:617-624-6000
www.mass.gov/dph
KARYN E.POLITO
Lieutenant Governor
Memorandum
TO: Long-Term Care Facilities
FROM: Elizabeth Daake Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: September Update to Caring for Long-Term Care Residents during the COVID-19 Emergency
DATE: September 15,2020
The Massachusetts Department of Public Health(DPH)recognizes that providing care for individuals seeking
treatment for Coronavirus Disease 2019(COVID-19)may prove to be especially challenging for health care
practitioners and facilities. As part of ongoing statewide preparations and to address the increase in COVID-19
cases,DPH is issuing this memorandum to long-term care facilities with recommendations for admitting residents
and caring for residents with presumed or confirmed COVID-19 to help mitigate the spread of COVID-19.This
update replaces the July 30 version and now includes a revised personal protective equipment chart in Appendix A.
All rest homes and nursing homes must be prepared to care for COVID-19 positive residents.Residents infected
with COVID-19 may vary in severity from lack of symptoms to mild or severe symptoms. Symptoms may be mild
and not require transfer to a hospital. All facilities are expected to follow the infection prevention and control
practices recommended by DPH and the Centers for Disease Control and Prevention(CDC).
The following recommendations are consistent with Centers for Medicare and Medicaid Services(CMS)guidance
released on April 2,2020,which can be found here:
....�,are,,,,,,fac l t u�da ce.pd:
..................................................................................
Screening of All Individuals
Long-term care facilities should be screening all individuals entering the facility,including healthcare personnel and
visitors, for symptoms on a daily basis. In accordance with previously issued guidance, every individual regardless
of reason for entering a long-term care facility should be asked about COVID-19 symptoms and must also have their
temperature checked by another individual.
Long-term care facility personnel must be screened for symptoms at the beginning of every shift.If long-term care
facility personnel were screened at the beginning of their shift and must then leave the facility and return during that
shift,the long-term care facility personnel do not need to be rescreened upon re-entry to the facility.
Residents should be asked about COVID-19 symptoms and must have their temperatures checked a minimum of
two times per day.
Use of Personal Protective Equipment(PPE)
Long-term care facilities should ensure all staff are using appropriate PPE when they are interacting with residents,
to the extent PPE is available and in alignment with DPH and CDC guidance on conservation of PPE.All long-term
care facility personnel should wear a facemask while they are in the facility.
12
Full PPE,including N95 respirator or,if not available,facemask,eye protection,gloves and gown, should be worn
per DPH and CDC guidelines for the care of any resident with known or suspected COVID-19 per CDC guidance on
conservation of PPE.If any residents admitted for longer than fourteen days or staff are confirmed to be COVID-19
positive within the past fourteen days,healthcare personnel should wear additional PPE for the care of all residents,
except COVID-19 recovered residents. Appendix A provides PPE guidance,based upon the resident's COVID-19
status.
When possible,all long-term care facility residents,whether they have COVID-19 symptoms or not, should cover
their noses and mouths any time they leave their room and when they are in their room and staff are present. Such
face coverings can include cloth and non-medical masks.
Staffin
DPH requires long-term care facilities to implement the following staffing recommendations to mitigate the risk of
transmission within facilities.
• Ensure all staff can recognize the signs and symptoms of COVID-19 and that a procedure is in place for
alerting the nurse responsible for the resident's care.
• Create separate staffing teams that are dedicated for residents that are COVID-19-positive.
• Exercise consistent assignments of staff to residents regardless of symptoms or COVID-19 status. This
practice can help with detection of emerging condition changes.
• As much as possible, staff should not work across units or floors.
• Minimize the number of staff caring for each resident.
• Limit staff's onsite work to only one facility,whenever possible.
Separation of COVID-19 Positive Residents
Long-term care facilities must separate residents who are COVID-19 positive from residents who do not have
COVID-19 or who have an unknown COVID-19 status. Whenever possible,long-term care facilities must establish
a separate, dedicated wing or unit(hereafter"dedicated space")within the facility to care for COVID-19 positive
residents.Facilities with dedicated COVID-19 space must be capable of maintaining strict infection control practices
and testing protocols. Facilities must make every effort to have separate staffing teams for COVID-19-positive and
COVID-19-negative residents
When possible,a long-term care facility should establish designated space, such as a room at the end of a unit or
hallway or a dedicated unit or wing within the facility to care for recovered residents who tested positive for
COVID-19,cared for in the dedicated space for fourteen days and are no longer exhibiting any symptoms of
COVID-19. Staff are no longer required to use full PPE,only facemasks,when caring for such recovered residents.
Updated Admissions
When a long-term care facility resident is transferred from a long-term care facility to a hospital for evaluation of
any condition,including but not limited to,COVID-19 care,each long-term care facility must accept the resident's
return to the facility when the resident no longer requires hospital level of care.
Long-term care facilities shall not condition admission or return to the facility on COVID-19 testing or COVID-19
test results.If a test is not performed before hospital discharge,the long-term care facility should test the resident
upon admission,if a test is available.
Awaiting the test results should not delay an individual's discharge from the hospital to the long-term care facility.
Newly admitted or readmitted residents to a long-term care facility should be quarantined in a private room or
dedicated quarantine space and monitored for symptoms of COVID-19 for fourteen days after admission to the
13
facility and should be cared for using all recommended COVID-19 PPE. If a resident receives a positive COVID-19
test result during the fourteen days of quarantine,the resident should be moved to a dedicated COVID-19 space.
Residents who are readmitted after less than 24 hours in a hospital do not need to be quarantined upon return.
Nursing Homes with Dedicated COVID-19 Space
Whenever possible,hospitalized patients who are confirmed to be infected with COVID-19 and require skilled
nursing level of care should be admitted to a facility with a dedicated COVID-19 space.
DPH continues to work with state,federal and local partners on the outbreak of novel Coronavirus 2019 (COVID-
19), caused by the virus SARS-CoV-2,and we continue to appreciate the essential role you have in responding to
this evolving situation.
DPH strongly encourages all nursing homes in Massachusetts to monitor the Centers for Medicare&Medicaid
Services(CMS)website and the Centers for Disease Control and Prevention(CDC)website for up-to-date
information and resources:
• CMS website:h /Current
.:....:.....:..: e cies�Current,,,,,,E er
• CDC website: t p....11:.....:.....:..:.....:...:.:........:.....:....... c..Q.. ov/coronavi s/ 019,,,,,,ncov/healthcare,,,,,,facilities/index.ht l
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: htt s:// . ss. v/ l r n vi s.
14
Appendix A
Personal Protective Equipment Used When Providing Care to Residents in Long Term Care***
Resident Type Recommended PPE
COVID Negative* e i eats When there are Full PPE to include Facemask,Face Shield/Goggles,
resident** or staff case(s)identified within the last Gown and Gloves. Gown use can be prioritized for
14 days in the facility. high-contact resident care activities'. Gown and gloves
must be changed between residents.
COVID Negative* Residents When no resident** Facemask and Face Shield/Goggles
or staff cases are identified within the last 14 days
in the facility.
COVID Recovered e i nts(meet 14d/24h Facemasks only
threshold clearance)
.t1)Positive Resi.dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
available),Face Shield/Goggles, Gown and Gloves.
Gown and gloves do not need be changed between
residents.
Quarantined or S uspected.Resli dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
(i.e.New admission or exposed to a confirmed available or if resident not known to have exposure to
COVID case,symptomatic individual with test a confirmed COVID case),Face Shield/Goggles,
result pending) Gown and Gloves. Gown and gloves must be changed
between residents.
*"Negative"refers to a resident who has never tested positive.
**"Resident case"means a case that was acquired in the facility(i.e.not within 14 days of admission)
***Individuals infected or co-infected with a communicable disease(such as Clostridioides difficile)should be
cared for using appropriate PPE, changed between residents.
'htt s-//www.cd ov/coronavirus/ 1 9 ncov/hc /lon0.......term care.ht 1
15
Prioritizing gowns for activities where splashes and sprays are anticipated(including aerosol-generating procedures)
and high-contact resident care activities that provide opportunities for transfer of pathogens to hands and clothing of
HCP,is recommended.
CDC provides these examples of high-contact resident care activities:
• Dressing
• Bathing/showering
• Transferring
• Providing hygiene
• Changing linens
• Changing briefs or assisting with toileting
• Device care or use: central line,urinary catheter,feeding tube,tracheostomy/ventilator
• Wound care: any skin opening requiring a dressing
ps:// .cdc.gov/hai/contain ent/PP�,,,,,, ursin ,,,,,Ho es.ht 1
16
Executive Office of Health and Human Services
Z W Department of Public Health
d Bureau of Health Care Safety and Quality
67 Forest Street, Marlborough, MA 01752
w
MARYLOU SUDDERS
CHARLES D.BAKER Secretary
Governor
MONICA BHAREL,MD,MPH
KARYN E.POLITO Commissioner
Lieutenant Governor
Tel:617-624-6000
www.mass.gov/dph
Memorandum
TO: Nursing Home and Rest Home Administrators
FROM: Elizabeth D.Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: Updates to Visitation Conditions,Communal Dining and Congregate Activities in Long-Term
Care Facilities during the COVID-19 Outbreak
DATE: September 14,2020
The Massachusetts Department of Public Health(DPH)continues to work with state, federal and local partners on
the outbreak of Coronavirus Disease 2019(COVID-19),caused by the virus SARS-CoV-2,and we continue to
appreciate the essential role you have in responding to this evolving situation.
This memorandum replaces the memorandum issued on August 17,2020 and is effective as of September 25,2020.
This updated memorandum provides indoor visitation conditions.
The implementation of this guidance is contingent on Massachusetts meeting a range of public health metrics
httpL://www.mass.lov/info deta is/reope .� �assach setts Ongoing performance on these measures will inform
additional reopening decisions.
Limitations on Long-Term Care Visitation:
Long-term care facilities may allow visits with residents to occur,provided that the social distancing and protection
requirements described in detail below are followed.As much as possible, long-term care facilities should continue
to use alternative electronic methods for virtual communication between residents and visitors, such as Skype,
FaceTime,WhatsApp or Google Duo.
In-Person Visitation:
A long-term care facility may allow in-person visitation in a designated visitation space,provided that the long-term
care facility implements all of the following safety,care,and infection control measures and policies:
• A resident who is suspected or confirmed to be infected with COVID-19 cannot participate in a visitation.
A resident may be visited if. the resident has recovered from COVID-19; or the resident is currently
quarantined after a recent hospital stay and is not suspected or confirmed to be infected with COVID-19,or
the resident is not quarantined and has never tested positive for COVID-19.
• Prior to transporting a resident to the designated visitation space,the long-term care facility must screen the
visitor for COVID-19 symptoms and check their temperature.Any individuals with symptoms of COVID-
19 infection(fever equal to or greater than 100.0 F, cough, shortness of breath,sore throat,myalgia,chills
or new onset of loss of taste or smell)will not be permitted to visit with a resident.
• Transport of a resident to and from the designated visitation space must be safe and orderly. At a
minimum, safe transport means that the resident cannot be transported through any space designated as
17
COVID-19 care space or space where residents suspected or confirmed to be infected with COVID-19 are
present. If health care personnel(HCP)expect to provide direct care to residents while transporting the
resident or monitoring the visitation,HCP should wear appropriate PPE.
• The long-term care facility is not under a contingency staffing plan.
• A visitor must remain at least 6 feet from the resident and attending staff member(s)for the majority of the
visit.
• Brief physical contact may be allowed if desired by both the resident and visitor.In order to reduce risk of
transmission,individuals must:
o Use alcohol-based hand sanitizer with at least 60%alcohol before and after contact;
o Hug with faces in opposite directions;and
o Limit the duration of close physical contact and avoid close face-to-face contact even when face
masks are used.
• Staff,residents and visitors must wear a face mask for the duration of the visit.
• The long-term care facility must implement a schedule for frequent cleaning and disinfection of the
designated visitation space,including cleaning high-touch surfaces using an appropriate EPA-registered
disinfectant.
Any individual who enters the long-term care facility and develops signs and symptoms of COVID-19 such as fever,
cough, shortness of breath,sore throat,myalgia, chills,or new onset loss of smell or taste within 2 days after exiting
the long-term care facility or designated outdoor space must immediately notify the long-term care facility of the
date they were in the facility,the individuals they were in contact with,and the locations within the facility they
visited. Long-term care facilities should immediately screen the individuals who had contact with the visitor for the
level of exposure and follow up with the facility's medical director or resident's care provider.
Whether or not a resident has visitors should not impact their access to fresh air and time outdoors. Long-term care
facilities are encouraged to offer residents time outdoors provided that the physical distancing and protection
requirements described in detail above are followed.
A long-term care facility may limit:
• The length of any visit,however,residents must be offered the opportunity to visit for no fewer than 30
minutes;
• The days on which visits will be permitted,provided that visits are offered on no fewer than five days of
the week and one of the days must be on a weekend day;
• The hours during a day when visits will be permitted,provided that at least one day per week visits are
offered outside of standard business hours;
• The number of times during a day or week a resident may be visited; and
• The number of visits occurring at the facility on a given day and may require visits to be scheduled in
advance.
Designated Outdoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Ensure visits with a resident occur in a designated outdoor space; outdoor visits will be dependent on
permissible weather conditions, availability of outdoor space, and the health and well-being of the resident.
• A long-term care facility staff member trained in such patient safety and infection control measures must
remain immediately available to the resident at all times during the visit.
Designated Indoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Identify a designated space for visitation that is as close to the entrance as possible where visits can be
socially distanced from other residents and minimize visitor impact in the facility.
• Ensure that ventilation systems operate properly,have been serviced in accordance with manufacturer
recommendations and increase circulation of outdoor air as much as possible.
• Avoid visitation in resident rooms.
18
• A long-term care facility staff member trained in such patient safety and infection control measures must
perform frequent safety checks with the resident during the visit.
• The unit,floor or care area where the resident lives must not have any confirmed or suspected COVID-19
cases in residents or staff in the past 14 days;however,notwithstanding this condition,if a facility
determines that a confirmed or suspected case within the facility presents a risk for all units,the facility in
its discretion may suspend indoor visitation.
Please note that if community transmission rates become high,DPH may amend the above visitation conditions.
Compassionate Care Visitation:
For compassionate care situations, including but not limited to an end-of-life situation,long-term care facilities must
limit visitors in the facility to a specific room: either the resident's room,if the resident has a private room, or
another location designated by the facility. Long-term care facilities must require visitors to perform hand hygiene.
Decisions about visitation during an end-of-life situation should be made on a case-by-case basis,which should
include careful screening of the visitor(including clergy,bereavement counselors,etc.)for any symptoms of
COVID-19 and temperature checks. Individuals with symptoms of a respiratory infection(fever,cough,shortness of
breath, sore throat,myalgia, chills or new onset of loss of taste or smell)should not be permitted to enter the long-
term care facility at any time.
For visits to those who are in end-of-life situations,visitors should be allowed a time limited visit and be given a
face mask if they do not have a face mask. For those visitors who are permitted to visit in compassionate care
situations,the visitors must be restricted to the resident's room or other location designated by the facility.
Exceptions to Visitor Limitations:
Health care personnel: Long-term care facilities should follow CDC guidelines for the management of health care
personnel who may have been exposed to COVID-19 which can be found atps:l� ®cdc. ov�coronavrus�20�.9
ncov/hcp/ uidance,,,,,,risk asses. ent hcp. t. l
The nursing home or rest home must confirm that health care personnel do not have any signs or symptoms of
COVID such as a cough, shortness of breath,or sore throat,myalgia, chills,or new onset loss of smell or taste and a
fever by taking each healthcare personnel's temperature upon arrival. The health care worker's temperature must be
below 100.0 OF for him or her to enter the facility and provide care.
Screening and temperature checks also apply to other health care personnel, including,but not limited to,hospice
workers,dialysis technicians,nurse aides,nursing or other students in clinical training,dentists,podiatrists,
psychiatrists,physical therapists, or Emergency Medical Service(EMS)personnel in non-emergency situations that
provide care to residents. All health care personnel are permitted to come into the facility as long as they meet the
CDC guidelines for health care personnel.
In emergency situations,EMS personnel should be permitted to go directly to the resident without undergoing
screening or temperature checks.
Parents and Guardians: Indoor visitation is permitted for parents and guardians of residents who are 22 years old and
younger and outdoor visitation is not appropriate.Parents and guardians of residents must be screened and have their
temperature checked upon entry into the facility and must wear a face mask at all times while in the facility.
Family Education: Long-term care facilities may allow family members or caregivers to participate in discharge
education and training in order to safely learn how to care for their loved one at home. A family member or
caregiver must be screened and have their temperature checked upon entry into the facility and must wear a face
mask at all times while in the facility. Discharge education and training should include only necessary participants
who must remain at least 6 feet apart when not engaging in activities such as demonstrating resident transfers.
Dining and Group Activities:
19
Long-term care facilities may provide outdoor entertainment and activities on the ground of the facility if the facility
meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, and those residents not currently quarantined due to exposure or new
admission can participate in the outdoor group activities;
• Participating residents must remain at least 6 feet apart.
Long-term care facilities may introduce communal dining if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• The number of residents at each table must be limited with residents spaced at least 6 feet apart; and
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, ,and those residents not currently quarantined due to exposure or new
admission can participate in communal dining.
Long-term care facilities may utilize indoor exercise or gym space for the purposes of physical,occupational or
other clinically indicated therapy if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Residents must be spaced at least 6 feet apart;
• The long-term care facility has implemented procedures for cleaning and disinfecting the space and
equipment in between each resident's use; and
• Only residents who have fully recovered from COVID-19,are in quarantine due to being a new admission,
and those residents not in isolation for suspected or confirmed COVID-19 status can participate in
clinically indicated therapy.
When using indoor exercise space in the long-term care facility, facilities must follow the same safety standards and
checklists for fitness centers and health clubs,including but not limited to,maintaining social distancing between
residents,hygiene protocols, staffing and operations,and cleaning and disinfection. The guidance may be found
here: ps:f� ass®gov�no deta .s/reopeg assach��setts
Ombudsman Program and Legal Representation:
Residents have the right to access the Ombudsman program and to consult with their legal counsel.When in-person
access is not available due to infection control concerns,facilities must facilitate resident communication(by phone
or another format).
DPH strongly encourages all long-term care facilities in Massachusetts to monitor the CMS and CDC website for
up-to-date information and resources:
• CMS website: O /Current
,Einer s�Current,,,,,,:E er
• CDC website: .tt s®1� w.cdc® ov/coroavrs� 9 .cov/ ea.tcare 1°actes/index®fit._l.
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: h..t..I..ps,./�/ww�w.�ma�ss. / c r � s.
20
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Next Steps for Social Racial Equity Initiatives
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Member& Jim
Malloy, Town Manager I.2
SUMMARY:
There will be discussion on the contract with All Aces as well as updates on the work that Carmen Ortiz at
Anderson-Kreiger(Town Counsel) is working on.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 7:1 Opm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Public Hearing and Discussion- FY2021 Water and Sewer Rates
PRESENTER: ITEM
NUMBER:
Carolyn Ko sno ff,Assistant Town
Manager for Finance I.3
SUMMARY:
Staff will present FY2021 proposed water and sewer rates and supporting information on the Water
and Wastewater Enterprise funds including:
• Review of F Y202 0 water and sewer operating results and billed c o ns ump do n
• FY2021 water and sewer budgets as adopted at the 2020 annual town meeting and revised
at Fall 2020 S T M-3 which will serve as the basis for calculating FY2021 water and sewer rates
• Projected FY2021 water and sewer usage which will also serve as the basis for calculating FY2021
water and sewer rates
The Select Board and staff will receive public comments on recommended water and sewer rates for
FY2021.
SUGGESTED MOTION:
n/a
FOLLOW-UP:
Staff will present final recommended FY2021 water and sewer rates for a vote by the Select Board on
Monday, November 9, 2020.
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 7:20pm
ATTACHMENTS:
Description Type
F) Water and Sew(..,;r Rate Presentation Presentation
F) MRWA.C..;0i'llmunity Snapsh.ot, Backup Miaterial
F) Legal Ad Water and Sewer R.ate-I leaning I..Ka(.,,kup mlaterial
iv 1
%c,- v
ve
.:,
U" Town of Lexington
Memoranda
To: James Malloy, Town Manager
From: Carolyn Kosnoff, Assistant Town Manager for Finance
Date: October 23, 2020
Subject: Proposed FY2021 Water and Wastewater Rates
The attached packet contains information in support of the proposed FY2021 water and
wastewater rates. The following reports are included for your reference:
a. FY2020 Operating Results for the water and wastewater operations
b. Water consumption history and chart for FY2013 to FY2020 including estimates
of FY2021 usage to be used in calculating proposed FY2021 water and
wastewater rates
c. Water consumption graphs provided by MWRA- MWRA system wide CY2018 -
CY2020; and Lexington CY2018 - CY2020
d. Water and wastewater expenditure history including amendments to the FY2021
budgets adopted at the 2020 Annual Town Meeting to serve as the basis for
proposed FY2021 rates
e. Proposed FY2021 water and wastewater rates
f. A history of water purchased from the MWRA, by month, from 1999 through
August 2020
g. A presentation of the combined impact of FY2021 water and wastewater rates at
various levels of annual usage
h. Community comparison of water and sewer charges and assessments from
M W RA's 2019 Annual Water and Wastewater Retail Rate Survey
FY2020 Water and Wastewater Enterprise Operating Results
The Water Enterprise operating results for FY2020 were positive for both revenues and
expenditures, generating a surplus of approximately $448,000 of which approximately
$150,000 is from revenue in excess of estimates and $298,000 is from expenditures
under budget. Surplus revenue was generated by pay-offs of tax liens and prior year
bills, as well as an increase in non-rate revenues including new meter charges and the
backflow testing program. FY2020 rate revenues came in slightly under the budgeted
level. Water Enterprise expenses were under budget for compensation due to staff
retirements and turnover, lower debt service due to delays in the implementation of the
Automated Meter Reading project, and decreased operational expenses due to
COVID-19. Detailed operating results for FY2020 can be found on page 7.
A review of FY2020 billed water use versus budgeted estimates (page 9) shows an
overall decrease in domestic water usage for the third year in a row. Domestic usage
across the three tiers decreased by 24,466 HCF resulting in a shortfall of approximately
$142,000 in billed usage compared to budget. Irrigation usage decreased 33,452 HCF
1
from FY2019, resulting in a budget shortfall of$271 000. These shortfalls were mostly
offset by water sold to the Town of Bedford which was 136,890 HCF, and generated
approximately $411,000 in excess of the budgeted amount.
The Sewer Enterprise operating results for FY2020 reflect a $77,229 revenue shortfall
offset by positive results on expenditures. As with the Water Enterprise, Wastewater
usage decreased for the third year in a row across all three tiers resulting in a rate
revenue shortfall of$244,941 compared to budget, which was partly offset by collections
of tax liens. Expenses came in $369,888 under budget, which reflected savings in all
line items, particularly compensation costs and debt service.
FY2021 Water and Wastewater Enterprise Fund Budgets
On a combined basis, Lexington's water and wastewater budgets are increasing 5.4%
from FY2020 to FY2021. Detailed budgets for the enterprise funds are on pages 12 and
13.
FY2020 FY2021
Budget Budget* $ Change % Change
Water Enterprise $ 10,881,995 $ 117722,329 $ 840,334 7.7%
Wastewater Enterprise $ 10,453,931 $ 1077637319 $ 3091388 3.0%
Combined Enterprise Budgets $ 21,335,926 $ 22,485,648 $ 1,1491722 5.4%
*Reflects approved budget adjustments at 2020 Fall STM-3 for final MWRA assessments
The FY2021 Water Enterprise budget is $11,722,329 inclusive of indirect costs, which
represents a $840,334 increase, or 7.7%, from the final FY2019 budget. The primary
driver of the FY2021 increase is a $593,035 or 8.0% increase in our MWRA
assessment, and the addition of$200,000 in cash capital that is being built into the
operating budget (page 12).
The FY2021 Wastewater Enterprise budget is $10,763,319 inclusive of indirect costs,
which represents a $309,388 increase, or 3.0%, over the final FY2020 budget. This
increase is attributable to a $70,412, or 0.9% increase in the MWRA assessment
compared to the FY2019 budget an $110,257, or 8.6% increase in wastewater debt
service, and the addition of$100,000 in cash capital (page 13).
The largest expense in both the water and wastewater budgets is our annual
assessment from the MWRA, which represents 68.3% and 73.6% of the total budgets,
respectively. For FY2021, in response to COVID-19 the MWRA implemented initiatives
to reduce the combined assessment increase of 3.6% in the MWRA FY2021 Proposed
Budget to 1.0% in their FY2021 Final Budget. MWRA's final combined budget increase
of 1.0% includes a 0.3% decrease for sewer assessments, and a 3.6% increase for
water assessments. This 1% overall increase translates differently in all member
systems. Other factors such as consumption for water, sewer flows and contamination
2
for wastewater, and percent share of the overall MWRA system will factor into
Lexington's actual assessments.
Proposed FY2021 Water and Wastewater Rates
Preliminary water and wastewater rates are proposed to increase 7.9%, on a combined
basis. This average increase reflects a 11.1% increase in water rates and a 6.4%
increase in wastewater rates. The proposed rate calculations are based on budgeted
expenses and estimated water and wastewater consumption for fiscal year 2020.
Detailed rate calculations are on pages 14 and 15.
AW Mimi
Proposed
Proposed FY20 FY21
Residential/ FY20 Water FY21 Water Wastewater Wastewater
Commercial/Industrial Rates Rates %Change Rates Rates %Change
Tier 1 $4.10 $4.56 11.2% $8.15 $8.67 6.4%
Tier 2 $6.14 $6.82 11.1% $13.30 $14.15 6.4%
Tier 3 $8.11 $9.01 11.1% $21.15 $22.50 6.4%
irrigation $8.11 $9.01 11.1% NA NA NA
municipal $2.97 $3.21 8.1% $3.50 $3.50 0.0%
Hanscom/Lincoln Labs $6.04 $6.71 11.1% NA NA NA
VA Hospital $7.22 $8.02 11.1% NA NA NA
Bedford-water $3.00 $3.24 8.0% NA NA NA
Flat Sewer Rate(annual) NA NA NA $373.00 $396.80 6.4%
** Rounding on % change differs slightly compared to pages 14 & 15 due to rates being rounded
to the whole penny.
The proposed 11.1% increase in water rates is attributable to the 7.7% increase in the
FY2021 water budget and an overall 1.6% decrease in projected water consumption
during FY2021. The proposed 6.4% increase in wastewater rates is attributable to the
3.0% increase in the FY2021 wastewater budget and an overall 2.1% decrease in
projected wastewater production for the coming year.
The estimated consumption used to build the preliminary FY2021 rates is shown on
page 9, which reflects decreases in projected usage for both water and wastewater. In
an effort to show wet year versus dry year variations, the history of water purchased
from the MWRA by month and fiscal year from 1999 to 2020 is presented on page 16.
Staff estimated consumption from review and analysis of the data shown on pages 9
and 16, including 5 and 10 year averages of the Town's usage by category. These
estimates were further adjusted for recent data from FY2019 and FY2020 that may be
reflective of future consumption levels. Total water purchased from the MRWA in May
and June of 2020 was higher than in calendar 2019, however it dipped below 2019
levels in July and August which are typically the highest usage months due to lawn
irrigation. This was unexpected due to the very dry summer and may be an indicator
3
that future usage will continue to decline. Continued decreases in the annual volume of
water consumed and wastewater produced will result in higher cost per unit for the
Town.
Wholesale Water and Sewer Rates
Bedford's contractual rate and the rate charged to municipal operations is based on
Lexington's wholesale water rate. The wholesale rate is calculated by dividing the
Town's current MWRA assessment by our total consumption from the previous calendar
year (the FY2021 MWRA assessment is a function of the Town's calendar year 2019
purchases of water from the MWRA). Lexington's MRWA assessment increased by
8.0% year-over-year, however our water purchased from MWRA in calendar year 2019
compared to calendar year 2018 was relatively flat, resulting in an increase of 8.0% in
the wholesale cost of water.
The Town's wholesale sewer rate decreased year-over-year, however staff is
recommending that our municipal wastewater rate remain flat for FY2021. The
wholesale sewer rate is calculated by dividing the Town's current MWRA sewer
assessment by an average of the past three calendar years of sewer flows (the FY2021
assessment is a function of the Town's calendar years 2017-2019 sewer flows to the
MWRA).
Historical Rate Increases: Cost Impact on Household of Average Consumption
For the period FY2007 to FY2021, the table below depicts the cost impact of annual
changes in water and wastewater rates on a household consuming 120 hundred cubic
feet (HCF) annually, which is the MWRA's determination of average household usage
throughout its system. As noted above, the FY2021 proposed rates would increase the
annual combined cost of water and sewer for an average household by 7.9% or
approximately $139.60 per year.
4
IIIIIIIIIII III III III II�(III II r II IIII II IIIIIII �IIIII IIIIII r�lllll III II i
$ Change % Change
from Prior from Prior
Water Sewer Total Year Year
FY2021 $637.60 $1,259.60 $17897.20 $139.60 7.9%
FY2020 $573.60 $17184.00 $11757.60 $120.00 7.3%
FY2019 $554.00 $19083.60 $19637.60 $96.40 6.3%
FY2018 $544.40 $996.80 $17541.20 $20.80 1.4%
FY2017 $526.40 $994.00 $11520.40 $40.77 2.8%
FY2016 $501.96 $977.67 $17479.63 $(28.37) -1.9%
FY2015 $483.20 $19024.80 $19508.00 $27.20 1.8%
FY2014 $463.60 $17017.20 $19480.80 $24.00 1.6%
FY2013 $448.00 $17008.80 $17456.80 $49.48 3.5%
FY2012 $436.79 $970.52 $17407.32 $157.28 12.6%
FY2011 $411.60 $838.44 $19250.04 $9.64 0.8%
FY2010 $407.60 $832.80 $17240.40 $(48.80) -3.8%
FY2009 $415.60 $873.60 $11289.20 $36.40 2.9%
FY2008 $379.20 $873.60 $17252.80 $ 0.0%
FY2007 $379.20 $873.60 $1,252.80
Average Annual Change: FY2007 to FY2020 2.7%
Recent staff analysis on actual meter data from FY2018-FY2019 indicates that the
average consumption for a single family household in Lexington is approximately 70
HCF/year, significantly lower than the 120 HCF/year as defined by the MWRA. Based
on consumption of 70 HCF/year, proposed FY2021 rates would increase the annual
combined cost of water and sewer by $68.60 per year.
IIIIIIIII III III III III Inll II III II II IIII IIII III III III�II III m
$ Change % Change
from Prior from Prior
Water Sewer Total Year Year
FY2021 $ 319.20 $ 606.90 $ 926.10 $68.60 8.0%
FY2020 $ 287.00 $ 570.50 $ 857.50
The impact of the proposed FY2021 rates on a low (50 HCF), average (120 HCF) and
high user (240 HCF) is shown on page 17. Also shown is the impact on an average
single family home in Lexington and a hypothetical commercial user of 1000 HCF per
year.
5
Community Comparisons
Finally, included is a comparison of Lexington's proposed rates with those of the other
MWRA member communities based on the MWRAAdvisory Board's Annual Water and
Wastewater Retail Rate Survey issued in January 2019 (page 18) and a comparison of
assessments for all member communities that purchase water and wastewater services
from the MWRA (page 19).
6
Water Enterprise Operating Results - FY2020
Favorable/
Revenues FY2020 Budget FY2020 Actuals (Unfavorable)
User Charges $ 10,5897495 $ 1075697476 $ (20,019)
Non-Rate Revenue $ —
Penalties& Interest Late Charges $ 307000 $ 567978 $ 26,978
Water System Betterments $ — $ — $ —
Tax Liens/Titles Redeemed $ 147679
2019&Prior Water Liens $ 597779
2020 Water Lien $ 1937062
Total Tax Titles/Water Liens $ 160,000 $ 2677521 $ 107,521
New Meter Charge $ 30,000 $ 447896 $ 14,896
Misc. Dept Revenue $ 157000 $ 127420 $ (2,580)
Backflow Testing $ 50,000 $ 627910 $ 121910
Interest Earned $ 7,500 $ 177931 $ 10,431
Sub-total Non-rate Revenue $ 292,500 $ 4627655 $ 170,155
Retained Earnings $ — $ — $ —
Water Enterprise Total Revenues $ 1078817995 $ 1170327132 $ 150,137
Expenses-Direct Costs
Compensation $ 7857010 $ 6607929 $ 124,082
Expenses:
Contractual Services $ 253,125 $ 1837763 $ 69,362
Utilities $ 137750 $ 187143 $ (4,393)
Supplies $ 206,000 $ 1927234 $ 131766
Small Equipment $ 367000 $ 26,296 $ 9,704
Debt $ 112777412 $ 171927000 $ 85,412
MWRA $ 714137364 $ 774137364 $ —
OPEB $ 23761 $ 27761 $ —
Total Direct Costs $ 9,987,422 $ 976897490 $ 297,932
Indirect Costs
Equipment Maintenance and Depreciation $ 347405 $ 347405 $ —
Auto Insurance $ 7,646 $ 77646 $ —
Indirect Departmental Expenses $ 300,818 $ 3007818 $ —
Workers'Compensation $ 157717 $ 157717 $ —
Employee Benefits $ 184,415 $ 1847415 $ —
Retirement Costs $ 1607050 $ 160,050 $ —
Indirect Town Expenses $ 1867536 $ 1867536 $General Insurance $ 4,986 $ 47986 $ —
Total Indirect Costs $ 8947573 $ 8947573 $ —
Water Enterprise Total Expenses $ 1078817995 $ 1075847063 $ 297,932
FY2020 Surplus/(Deficit) $ — $ 448,069 $ 4485069
7
Wastewater Enterprise Operating Results - FY2020
FY2020 FY2020 Favorable/
Revenues Budget Actuals (Unfavorable)
User Charges $ 10,0913932 $ 9,846,991 $ (244,941)
Non-Rate Revenue
Penalties& Interest $ 603000 $ 86,694 $ 261694
Betterments $ 1,780 $ 2,486 $ 706
Tax Liens/Titles Redeemed $ 31,834
2019& Prior Sewer Liens $ 99,016
2020 Sewer Lien $ 281,170
Total Tax Titles/Sewer Liens $ 2803000 $ 412,020 $ 132,020
Previous Connection Charges $ 0 $ 695 $ 695
Misc. Dept Revenue $ 12,000 $ 13,338 $ 1,338
Interest Earned $ 87000 $ 14,259 $ 61259
sub-total Non-Rate Revenue $ 361,780 $ 529,491 $ 167,711
Retained Earnings $ 0 $ 0 $ 0
Wastewater Enterprise Total Revenues $ 10,4533712 $ 103376,483 $ (77,229)
Expenses-Direct Costs
Compensation $ 355,614 $ 226,162 $ 129,452
Expenses:
Contractual Services $ 189,400 $ 134,846 $ 54,554
Supplies $ 102,250 $ 41511 $ 60739
Utilities $ 1273300 $ 108,424 $ 18,876
Small Equipment $ 14,000 $ 0 $ 14,000
Debt $ 11278,322 $ 13200,863 $ 77,459
MWRA $ 7,851,947 $ 7,837,139 $ 14,808
OPEB $ 37004 $ 31004 $ 0
Total Direct Costs $ 9,921,837 $ 9,551,949 $ 369,888
Expenses-Indirect Costs
Equipment Maintenance and Depreciation $ 23,956 $ 23,956 $ 0
Auto Insurance $ 57847 $ 5,847 $ 0
Indirect Departmental Expenses $ 233770 $ 233770 $ 0
Workers'Compensation $ 57596 $ 51596 $ 0
Employee Benefits $ 593506 $ 59506 $ 0
Retirement Costs $ 543672 $ 54,672 $ 0
Indirect Town Expenses $ 138,810 $ 138,810 $ 0
General Insurance $ 97937 $ 9,937 $ 0
Total Indirect Costs $ 532,094 $ 532,094 $ 0
Wastewater Enterprise Total Expenses $ 10,453,931 $ 10,084,043 $ 369,888
FY2020 Surplus/(Deficit) $ (219) $ 2925439 $ 2925658
8
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PRELIMINARY FY2021 WATER RATES
FY21 FY20 FY19 FY18 FY17 FY16 FY15 FY14
Budget Budget Budget Budget Budget Budget Budget Budget
Water Budget $11,522,329 $10,881,995 $1017497241 $1017221659 $10,766,291 $10,022,950 $972687774 $8,6961792
Capital/ $2001000
Infrastructure
Estimated Non Rate $(308,000) $(292,500) $(272,920) $(314,675) $(308)773) $(299,000) $(289,000) $(283,000)
Revenue
Use of Retained $- $- $(61,000) $(168,100) $(248,900) $(275,000) $(500,000) $(500,000)
Earnings
Net Revenue to be
Raised from Water $11,414,329 $1075897495 $10,415,321 $10123%884 $%2085618 $9,4487950 $81479,774 $7,9131792
Charges
a b c d e f
Estimated
Tier Range Tier as%of Consumption
' Tier (HCF) Subtotal (HCF) Rate/HCF
Residential/Commercial/Industrial Tier 1 0-40 69.1% 650,000 $ 4.10
Residential/Commercial/Industrial Tier 2 41-80 9.6% 90,000 $ 6.14
Residential/Commercial/Industrial Tier 3 1 80+ 1 21.3% 1 200,000 $ 8.11
Subtotal 940,000
Irrigation All @ Tier 3 Rate 340,000 $ 8.11
Municipal Flat Rate 30,000 $ 2.97
Hanscom/Lincoln Labs Flat Rate 230,000 $ 6.04
VA Hospital Flat Rate 30,000 $ 7.22
Bedford Water Agreement Flat Rate 620,000 $ 3.00
Subtotal 112505000
Total 2,1901000
Estimated
Tier as %of Consumption % Rate
■ •■• - Subtotal (HCF) Rate/HCF Revenue Increase
Residential/Commercial/Industrial Tier 1 0-40 69.8% 6425000 $4.56 $2,927,520
Residential/Commercial/Industrial Tier 2 41-80 9.3% 865000 $6.82 $ 586520
Residential/Commercial/Industrial Tier 3 1 80+ 20.9% 1925000 $9.01 $1,7293920
Subtotal 920,000 $5,243,960
Irrigation All @ Tier 3 Rate 340,000 $9•01 $3,0633400
Municipal Flat Rate 227000 $3.21 $ 703620 '
Hanscom/Lincoln Labs Flat Rate 2307000 $6.71 $1,543,300 '
VA Hospital Flat Rate 7,500 $8.02 $ 603150
Bedford Water Agreement I Flat Rate 1 630,000 $3.24 $2,0413200
Subtotal 112297500 $6,778,670
Total 2,149,500 $12,022,630
Estimated Gross Water Charges $12,022,630
Collection Rate 95%
Estimated Net Revenue $1 1 7421 7499
Revenue Target $111414,329
Surplus/(Deficit) $ 73170
14
PRELIMINARY FY2021 WASTEWATER RATES
FY21 FY20 FY19 FY18 FY17 FY16 FY15 FY14
Budget Budget Budget Budget Budget Budget Budget Budget
Wastewater Budget $10,663,319 $10,453,931 $10,057,978 $9,682,514 $9,396,747 $9,151,553 $9,511,297 $91225,900
Investment in Capital/ $1001000
Infrastructure
Estimated Non-Rate $(362,000) $(3627000) $(365,000) $(363,000) $(363,000) $(320,000) $(322,000) $(70,300)
Revenue
Use of Retained $_ $_ $_ $- $- $- $(50,000) $(1007000)
Earnings
Net Revenue to be
Raised from $%4011319 $10,0915931 $9,692,978 $9,7691360 $91033,747 $8,8311553 $971397297 $950553600
Wastewater
Charges
a b c d e f
Estimated
Tier Range Tier as%of Consumption
m Tier (HCF) Subtotal (HCF) Rate/HCF
Residential/Commercial/Industrial Tier 1 0-40 67.3% 6421000 $ 8.15
Residential/Commercial/Industrial Tier 2 41-80 10.3% 881000 $ 13.30
Residential/Commercial/Industrial Tier 3 80+ 22.4% 1981000 $ 21.15
Municipal Flat Rate 107000 $ 3.50
Total 938,000
Estimated
Tier as%of Consumption % Rate
•-• Subtotal (HCF) Rate/HCF Revenue Increase
Residential/Commercial/Industrial Tier 1 0-40 69.8% 6317000 $8.67 $574707770
Residential/Commercial/Industrial Tier 2 41-80 9.2% 837000 $14.15 $1,1741450 •
Residential/Commercial/Industrial Tier 3 80+ 21.0% 1901000 $22.50 $4,275,000
Municipal Flat Rate 10,000 $3.50 $ 35,000
Total 9141000 $1079557220
Estimated Gross Wastewater Charges $10,955,220
Collection Rate 95%
Estimated Net Revenue $10,407,459
Revenue Target $1094019319
Surplus/(Deficit) $ 6,140
15
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Impact of Proposed Rate Changes
FY2020 FY2021 Proposed
Water $ 205.00 $ 228.00
Wastewater $ 407.50 $ 433.50
Combined $ 612.50 $ 661.50
$ Change from FY20 $ 49.00
% Change from FY20 8.0%
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FY2020 FY2021 Proposed
Water $ 287.00 $ 319.20
Wastewater $ 570.50 $ 606.90
Combined $ 857.50 $ 926.10
$ Change from FY20 $ 68.60
% Change from FY20 8.0%
FY2020 FY2021 Proposed
Water $ 573.60 $ 637.60
Wastewater $ 17184.00 $ 1,259.60
Combined $ 17757.60 $ 1,897.20
$ Change from FY20 $ 139.60
% Change from FY20 7.9%
FY2020 FY2021 Proposed
Water $ 12468.00 $ 11631.20
Wastewater $ 3,408.00 $ 31625.60
Combined $ 4,876.00 $ 55256.80
$ Change from FY20 $ 380.80
% Change from FY20 7.8%
FY2020 FY2021 Proposed
Water $ 7,631.60 $ 85478.80
Wastewater $ 19,482.00 $ 205725.60
Combined $ 277113.60 $ 297204.40
$ Change from FY20 $ 2,090.80
% Change from FY20 7.7%
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10/22/2020 https://www.masspublicnotices.org/DetailsPrint.aspx?SID=wfirizmy2wgg4kdelacxllsn&ID=196615
Lexington Minuteman
Publication Name:
Lexington Minuteman
Publication URL:
Publication City and State:
Lexington,MA
Publication County:
Middlesex
Notice Popular Keyword Category:
Notice Keywords:
Notice Authentication Number:
202010221342109925907
3514474563
Notice URL:
Back
Notice Publish Date:
Thursday, October 15,2020
NoticeNotice Content
WATER AND SEWER RATES
LEGAL NOTICE
SELECT BOARD
FY21 Water/Sewer Rates
is hereby giveni ill hold a publici i ,
i ifiscal
Publicyear 2021. is welcome.
Douglas M. Lucente
Chair
Lexingtoni
Back
https://www.masspublicnotices.org/DetailsPrint.aspx?SID=wfirizmy2wgg4kdelacxllsn&ID=196615 1/1
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on STM 2020-2 Article 6: Authorize Special Legislation Development Surcharge for
Community Housing
PRESENTER:TER• ITEM
S
NUMBER:
Matt Daggett, Citizen Petitioner
I.4
SUMMARY:
Matt Daggett Will provide an update to the Select Board on S TM 2020-2 Article 6: Authorize Special
Legislation Development Surcharge for Community Housing.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 7:35pm
ATTACHMENTS:
Description Type
Town of Lexington
Motion
Special Town Meeting 2020-2
ARTICLE 6 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR
COMMUNITY HOUSING(Citizen Petition)
MOTION: That the Select Board be authorized to petition the Massachusetts General Court to enact
legislation to establish a surcharge on specific residential development activities for the
purpose of funding the creation of community housing that offsets the impact of said
development activities in substantially the form below, and further to authorize the Select
Board to approve amendments to said act before its enactment by the General Court that are
within the scope of the general objectives of this motion.
Be it enacted by the Senate and House of Representative in General Court assembled, and
by the authority of the same as follows:
SECTION 1: In order to mitigate the loss of moderate-income housing by the demand for buildable
parcels of land, a residential linkage fee, hereafter referred to as "the community housing
surcharge" or "the surcharge," shall be added by the Town of Lexington to all new single-
and two-family residential construction building permits issued by said town on parcels
where an existing single- or two-family dwelling has been demolished to create a single
buildable lot or multiple buildable lots.
SECTION 2: The Select Board of the Town of Lexington shall determine the amount of the community
housing surcharge, which shall be applied on a dollars-per-square-foot basis on the certified
total gross floor area of the structure or structures permitted by an applicable building
permit. The Select Board shall adjust the rate of the community housing surcharge for
inflation annually.
SECTION 3: The Town Manager of the Town of Lexington or their designee shall prepare a study every
five years to determine the suitability, effect, and amount of the surcharge, and recommend
to the Select Board any possible changes necessary to address changing demand for
community housing. The Town Manager or their designee shall also prepare and issue an
annual report that identifies surcharge receipts; quantifies the attributes of community
housing projects funded by the community housing surcharge and evaluates the impact of
said housing projects.
SECTION 4: The Select Board of the Town of Lexington may adopt additional requirements,
exemptions, and regulations to implement or enforce said community housing surcharge,
consistent with this act.
SECTION 5. The building commissioner of the Town of Lexington shall not issue a certificate of
occupancy for a building subject to this act before the community housing surcharge
required by this act is paid; provided that an applicant for a building permit for a building
in which said applicant intends to reside may opt to have the amount of said surcharge
added to the property taxes due on said property in lieu of paying the surcharge in advance.
If the applicant opts to have the surcharge added to the property taxes in such manner, the
applicant shall not be required to pay said surcharge until the property is sold to another
person; provided further that no interest shall accrue on the amount of the surcharge, and
1
Town of Lexington
Motion
Special Town Meeting 2020-2
that the amount of the surcharge charge shall be abated by 20%per year from the date of
the certificate of occupancy such that the amount of the surcharge will be $0 as of the date
that is five years from the date the certificate of occupancy is issued.
SECTION 6: All surcharges received pursuant to this act shall be deposited into the Town of Lexington
Affordable Housing Capital Stabilization Fund.
SECTION 7: For the purposes of this act, "community housing" shall mean as defined under section 2 of
chapter 44B of the General Laws.
SECTION 8: This act shall take effect upon its passage.
(09/21/2020)
2
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on S T M 2020-2 Article 16: Amend Zoning Bylaw and Map - Hartwell Avenue Area
PRESENTER:TER• ITEM
S
NUMBER:
Charles Hornig, Citizen Petitioner
I.5
SUMMARY:
Charles Hornig will provide an update to the Board on his motion for S TM 2020-2 Article 16:Amend Zoning
Bylaw and Map - Hartwell Avenue Area
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 7:55pm
ATTACHMENTS:
Description Type
T
Town of Lexington
Motion
Special Town Meeting 2020-2
ARTICLE 16 AMEND ZONING BYLAW AND MAP
HARTWELL AVENUE AREA (Citizen Petition)
MOTION:
That the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington be amended, effective February 1,
2021, as follows text is to be removed and underlined text is to be added), and further that non-
substantive changes to the numbering of this bylaw be permitted in order that it be in compliance with the
numbering format of the Code of the Town of Lexington:
1. Amend § 135-4.0 Table 2, Schedule of Dimensional Controls, column CM, as follows:
Table 2
CM
�E
Minimum lot area 20,000 SF(fl
Minimum lot frontage in feet 80f-50(f)
Minimum front yard in feet (a), (b)-,-(1+) 2-5-NR
Minimum side yard in feet 2-5-15(f)
Minimum rear yard in feet 25-15(f)
Minimum side and rear yard adjacent to, or front yard across the street from a SOM)
residential district in feet
Maximum nonresidential floor area ratio (FAR) n•�NR
Maximum site coverage NR
Public and institutional buildings, maximum height:
In stories: NR
In feet: 6-5m-115(f)�W
Other buildings, maximum height:
In stories: NR
In feet: 6-5-115(f)�W
2. Replace § 135-4.0 Table 2, Schedule of Dimensional Controls, footnote (h), with the following:
h. See § 7.4.1.
3. Add a new § 135-7.4 as follows:
7.4 CM District.
In addition to other standards set forth in this bylaw, the following standards shall apply to development
in the CM district.
7.4.1 Height Limits.
1. Height near streets. The difference between the upper elevation of each segment of a building or
structure and the centerline grade of any street or bikeway shall be no greater than the distance
from that segment to the centerline of a street multiplied by 1.0 or to the centerline of a bikeway
multiplied by 2.0.
2. Sustainable Construction. Buildings which are not designed to meet the requirements to be
certified at the Silver level using the LEED v4 for Building Design and Construction: Core and
1
Town of Lexington
Motion
Special Town Meeting 2020-2
Shell checklist, as outlined by the United States Green Building Council, are limited to 65 feet in
height.
7.4.2 Outdoor amenities.
1. At least 15% of the developable site area of each lot shall be devoted to outdoor amenities,
including but not limited to courtyards, street-side or rooftop terraces, plazas, or passageways for
pedestrians or bicycles.
2. Outdoor amenities may be directed at the general public; directed at residents, businesses and
patrons, but open to the public; or private to a specific user.
3. For the purpose of this section, multiple lots may be considered as a single lot where a binding
agreement provides for shared use and maintenance of the amenities.
4. The Planning Board may adopt design standards for outdoor amenities through regulations.
7.4.3 Bedford Street front yard.
Along the southwesterly side of Bedford Street there shall be a front yard of 70 feet measured from the
base line of Bedford Street as shown on the Commonwealth of Massachusetts layout 4689, dated June 3,
1958, and shown as auxiliary base line 7 on the State Highway Alteration layout 5016, dated August
301 1960.
7.4.4 Special Permit.
The SPGA may grant a special permit modifying the requirements of§ 7.4.
4. Amend the Zoning Map to rezone lots 69, 70A, and 81 on assessor's map 84 into the CM District.
5. Amend the Zoning Map to rezone lot 11 on assessor's map 73 into the CM District, lots l0A and 12 on
assessor's map 73 into the GC District, and remove any remaining references to the CD-3 District from
the Zoning Bylaw and Map.
6. Amend the Zoning Map to rezone lot 7 on assessor's map 85 into the GC District.
7. Amend the Zoning Map to rezone the portions of lots 41 F and 41 G on assessor's map 84 currently in the
CRO District into the CM District.
8. Amend the Zoning Map to rezone the portion currently in the CRO District of the entire property shown
on a plan recorded with the Middlesex South District Registry of Deeds as Plan 400 of 1984, a portion
of which is registered land, into the CM District.
9. Amend the Zoning Map to rezone lots 55A, 56, 57, 58, 59, 60A, 61, 62A, 63A, 65, 66, 67, and 68 on
assessor's map 84 and the rights of way of Garwood Avenue and Maywood Street into the GC District.
(Revised 10/16/2020)
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Article 16-Richard Canale motion to Amend.
I move that Town meeting substitute the original motion with the following motion: Move that Town
Meetinp,refer Article 16 to the Select Board,the Plannin!Board,and Town Manager so that a more
complete rezoning article of the Hartwell district area will be developed and proposed to the 2021
Annual Town Meeting that accomplishes Town foals in a mixed-use development as proposed by Town
Staff at the September 2,2020_joint Select Board/Plannin1l Board/Economic Development Committee.
Rationale.-
The three-year Hartwell Initiative planning undertaken by the Town informs the Town Staff proposal. The
Lexington Land Use,Health and Development has proposed to complete the Comprehensive Plan and a
rezoning plan through an intensive public and research effort with the commitment to bring a rezoning Article
to the 2021 Annual Town Meeting. Staff currently writes that they "have long-range visualization and zoning
recommendations,but that actual improvements have not been designed yet and the Town has not taken
any rezoning action".
Article 16,as proposed and if passed,would short circuit that Staff effort by setting a rezoning that is
incomplete and is not designed to be a permanent fix. The petitioner claims that this is needed now in order to
send a strong signal to the development community that we want immediate relief to the present zoning. Town
Meeting can send an even stronger message by placing trust in Staff to continue the process already started in
order to increase tax revenues in this district.
There is a new citizen revision to Article 16 that would set an effective rezoning date of February 1,2021
because it is acknowledged that Staff will likely have changes to this zoning to undo unwanted effects of this
rezoning. These changes need to be identified, formalized, and advertised for 2021 ATM before February 1,
2021 in order to prevent some unwanted effects.
As an example,if the citizen zoning takes place,Bedford Street could become a wall of 11-story Office
Buildings as a gateway to Lexington if it is more profitable for developers to build this instead of 5 story
Biotech buildings.A fiscal analysis could tell us if we would be getting more tax revenue from lower density
labs and with four times fewer employees and car trips than a high intensity office use. The citizen zoning
gives a developer the sole right to decide what to build. The Lexington Planning Director has suggested a
possibility of undoing such zoning provisions with one that encourages what we want,biotech,by right, and
discourages less advantageous uses for Lexington by requiring a Special Permit. Such a change would need to
be advertised by February 1, 2021.
Staff has stated it was important to undertake a robust, inclusive public process and arrive at the best solution
for Lexington. The public meetings are already scheduled in order to solicit a range of opinions and to
incorporate them into a consensus proposal. Sandhya Iyer, our new Economic Development Director,has
stated the final plan will include new lab space, expand transportation options, amenities, and housing options.
She says, "We really want to make this an all-inclusive kind of initiative so that we actually listen to what
other town members have to say about it."
Passage of the citizen Article sends the wrong message to Lexington residents and potential
developer/landowners that this limited, incomplete zoning is good to go as is, and that what the community has
to say is not so important because Town Meeting has already analyzed enough and will have circumvented a
large portion of future community debate and Staff latitude. In giving this specific rezoning its blessing,
residents, landowners, and Staff will then have this rezoning as its major guide, in spite of the three years of
planning a more complete vision.
Trust our Staff to develop the plan without burdening them with this premature rezoning.Vote to substitute.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Town Meetings 2020-2 and 2020-3
PRESENTER: ITEM
NUMBER:
Board Discussion 1.6
SUMMARY:
The Select Board will discuss Special Town Meeting articles and positions.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 8:15pm
ATTACHMENTS:
Description Type
F) 2020 SIN 2 3 Positions C.1-1aft Backup Material
F) 2020 517M[3 Article 7 Prelsenfation
F) 2020 SIM 3 Article 7 Vkaj,-) I Cbver VIlerno
F) 2020 SIM 3 Article 7 Maj,..)2 Cover Marx.)
F) 2020 S"1.W11"3 Art7position staternent Cl.wer Memo
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LL�ry' Special Town Meeti*ng 2020-3
�ez)HGto�'.
Article 7: Land Acquisition
This article seeks to use money from the Community Preservation Fund to
purchase 4.5 acres of land at the end of Highland Ave to add to the Upper
Vine Brook Conservation Area. This property has been on the
Conservation Commission Land Acquisition Subcommittee list of
desirable properties for several years. The total acquisition cost of
$3,560,000 is below the appraised values for this property.
As shown on the conceptual layout map, the house lot will be retained by
the current owner. After consulting with members of the Lexington
Housing Assistance Board, the Select Board concluded that the existing
house was not suitable to create affordable housing units. Given the
historical significance of the existing house, the rehabilitation costs
associated with a historic preservation project, and the lack of appropriate
utilities at the property, the overall project costs would be excessive.
Therefore, the recommendation is to purchase only the land, and not the
portion of the land with the house.
Further, the Select Board concluded that the entirety of the remaining land
would be best suited for conservation purposes rather than carving out a
portion for building new affordable housing units. This lot of land is not an
ideal site for creating affordable housing because of the significant
associated costs. This property has a substantial downhill slope, a wetland
area, dense forestation, an unpaved paper street, and a lack of access to
proper utility hookups. Given these factors, any effort to create affordable
housing would be too costly.
The Select Board unanimously supports passage of this Article.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft of Small Cell Wireless Policy and Design Guidelines
PRESENTER: ITEM
Carol Kowalski Assistant Town NUMBER:
Manager for Development& Mina
7
Makarious Town Counsel I'
SUMMARY:
Attached please find the draft guidelines and policy for small cell wireless installations for discussion.
SUGGESTED MOTION:
No motion required, this is for discussion purposes only at this time, these will come forward at a later date for
approval once the Board has had an opportunity to provide comment.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 8:30pm
ATTACHMENTS:
Description Type
Dr t,.IaJ'I.ejin "ever IIe an
Town f Lexington Sm II WirelessFacility
and similar structures
Design and Regulations
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This policy describes approved aesthetic and location criteria for Small Wireless Facilities (SWF)
in the Town of Lexington. These requirements apply to both the SWF and accessory
equipment, such as ground-mounted equipment. The [Planning Board? Board of Selectmen]
approved Town of Lexington Small Wireless Facility and similar structures Design Rules and
Regulations at their meeting of [date].
1. Background
Public spaces and streetscapes enhance the quality of life for our residents and visitors, and
ensures that the Town has the foundation to become a more walkable and sustainable city.
It also serves as the city's civic, cultural, and physical framework of the character of
Lexington.
To address the growing demand for wireless technology across the United States, cellular
providers propose to increase the capacity of their networks by deploying small cell
infrastructure (Small Cell), a new lower-powered antenna technology, to reduce data traffic load
on roof mounted equipment and larger cell towers. This new technology requires infrastructure
to be installed in closer proximity to the users on the ground. Small Cell infrastructure consists
of antennas and related power equipment that transmits wireless signals to improve reliable
data streaming. This infrastructure will provide cellular and data coverage to smaller geographic
areas. New Small Cell facilities will improve the provider's ability to meet the public's current 4G
(LTE) voice and data demands and the future 5th generation cellular needs for interconnected
devices to operate at high speeds to access data.
Small Cell infrastructure will affect the function and aesthetics of public spaces. Cities across the
nation are beginning to address the issue of balancing the need to accommodate the increased
cellular demand with their community's public space character and function. To provide the
necessary coverage, each cellular provider will install infrastructure to serve their individual
needs; additionally, some companies serve as an infrastructure provider installing equipment
that will house infrastructure for multiple cellular providers. Like other utilities, federal law allows
Small Cell infrastructure equipment in the public right-of-way. Balancing the need to
accommodate increasing cellular demand while preserving public space character and function
is critically important, as is the need to design and place the proposed infrastructure in an
appropriate way.
2. Adoption
These Rules and regulations are intended to cover the general standards and aesthetics for
the design and installation of Small Cell and similar technology.
3. Siting Prohibitions
Small Cell infrastructure is not permitted to be installed on:
a. No small cell wireless installation shall be installed on Double Poles
2
b. No small cell wireless installation shall be installed on poles which are notADA
c. compliant.
d. No equipment shall be placed inconsistent with ADA regulations for passage around said
infrastructure.
e. Cabinets or other small cell infrastructure may not be placed within he travel way of the
sidewalk to impede ADA accessibility. Sidewalk travels ways shall maintain a minimum of
4 feet in width to accommodate the snow clearing vehicles along the sidewalks.
f. No small cell wireless installations shall remain within the Town right of way or
a. on Town property which has not been certified as in use in the annual
recertification
b. affidavit.
g. No small cell wireless installation equipment shall be replaced or altered without
a. a re-application, hearing, and approval from the Board of Selectmen unless the
b. equipment is no longer properly functioning, and it is being replaced with the
c. same or substantially similar equipment.
4. Aesthetic Requirements for Small Cell Wireless Facilities
a. Except when Small Cell infrastructure is attached to a wood pole, poles and all
equipment must be the same color and finish as surrounding streetlight poles or
third party poles.
b. Exposed wires are not permitted.
c. Corporate or company names (except for location identification purposes noted
a. below), logos, identifying graphics or other advertisements shall not be painted,
b. embossed, applied or displayed in any manner on the poles,equipment
c. enclosures (boxes, cabinets, etc.), hand hole covers, or other component of the
d. pole. Individual location identification information will be permitted, provided no
e. letter, number, or graphic symbol is taller than one inch in height.
d. Standalone Poles: The height of any standalone pole including its antenna(e) shall not
exceed 32 feet or no more than 10 percent taller than other adjacent poles, whichever
is greater.
e. Wood Poles: The height of any replacement wood pole including its antennae shall
not exceed 45 feet.
S.ANTENNAS
a. Each small wireless antenna shall be located entirely within a shroud or canister
type enclosure.
3
b. The diameter of the antenna enclosure at its widest point should not bewider
than two times the diameter of the top of the wireless support structure. The
enclosure shall not exceed six cubic feet in volume.
c. All antenna enclosures shall either be mounted to the top of the wireless support
structure pole and aligned with the centerline of the wireless support structure, or
mounted to the side of the wireless support structure such that the vertical
centerline of the antenna enclosure shall be parallel with the wireless support
structure with the height of the side mounted antenna being at a location on the
wireless support structure noted in the application and approved by the Town,
but at least 10 feet above ground level at its lowest point.
d. Tree "topping" or the improper pruning of trees is prohibited. Any proposed
pruning or removal of trees, shrubs or other landscaping already existing in the
ROW must be noted in the application and must be approved by the Tree
Warden.
5.1 CABLES AND WIRES
All cables, wires and connectors related to the small wireless facility must be fully
concealed on the wireless support structure and shall match the color of the
wireless support structure. There shall be no external cables and wires related to
the small wireless facility hanging off or otherwise exposed on the wireless
support structure.
5.2COLORS
All colors shall match the background of any wireless support structure that the
facilities are located upon, including equipment cabinets. Notwithstanding the
foregoing, in the case of existing wood utility poles, finishes of conduit shall be
zinc, aluminum or stainless steel, or colored to match those metal finishes, and
equipment cabinets shall be the color of brushed aluminum.
5.3 EQUIPMENT ENCLOSURES/CONCEALMENT
a. Equipment enclosures, including electric meters, shall be as small as
possible, but in no event larger than 28 cubic feet in volume. Ground-
mounted equipment shall incorporate concealment elements into the
proposed design matching color and materials of the wireless support
structure, unless other materials or colors are approved by the Town.
Concealment may include, but shall not be limited to, landscaping,
strategic placement in less obtrusive locations and placement within
existing or replacement street furniture.
4
b. Radio equipment shall be fully enclosed within an equipment cabinet or
concealed within the antenna shroud enclosure matching the color and
materials of the wireless support structure, unless other materials or colors
are approved by the Town.
c. Landscaping concealing equipment enclosures shall be planted in such
quantity and size such that 100% screening is achieved within two years of
installation.
6. SIG NAG E/LOGOS/LIGHTS/DECALS/COOLING FANS
a. Signage: The small wireless facility permittee shall post its name, location
identifying information, and emergency telephone number in an area on the
cabinet of the small wireless facility that is visible to the public. Signage required
under this section shall not exceed 4 inches by 6 inches, unless otherwise
required by law (e.g. radio-frequency (RF) ground notification signs) or the Town.
If no cabinet exists, the signage shall be placed at the base of the pole.
b. Lights: New small wireless facilities and wireless support structures shall not be
illuminated, except in accord with state or federal regulations, or unless
illumination is integral to the camouflaging strategy such as design intended to
look like a street light pole.
c. Logos/Decals: The small wireless facility operator/permittee shall remove or paint
over unnecessary equipment manufacturer decals. The color shall match or shall
be as approved by the Building Inspector. Small wireless facilities and wireless
support structures shall not include advertisements and may only display
information required by a federal, state, or local agency. The small wireless facility
operator/permittee shall utilize the smallest and lowest visibility RF warning
sticker required by government or electric utility regulations. Placement of the RF
sticker shall be as close to the antenna as possible.
d. Cooling Fans: In residential areas, the small wireless facility operator/permittee
shall use a passive cooling system. In the event that a fan is needed, the small
wireless facility operator/permittee shall use a cooling fan with a low noise
profile.
7. LOCATION REQUIREMENTS
7.1 MOST PREFERABLE LOCATIONS
The following are the most preferred areas for new small wireless facilities in the order
of preference (1 being most preferable):
1. Industrial Districts if not adjacent to a park, residential district or historic district.
5
2. Public Rights of Way areas if not adjacent to a park, residential district.
7.2 COLLOCATION PREFERENCE
It is the Town's strong preference that whenever an applicant proposes to place a new
small wireless facility that the applicant collocate the same on existing wireless support
structures.
7.3 LEAST PREFERABLE LOCATIONS
The following are the least preferred areas for new small wireless facilities in the order of
preference (3 being least preferable).
1. Residential Districts
2. Parks
7.4 CONSIDERATION OF ALTERNATE LOCATIONS
The Town reserves the right to propose an alternate location for a small wireless facility
and/or wireless support structure to the location proposed in the application within one
hundred feet of the proposed location or within a distance that is equivalent to the
width of the ROW or structure in or on which the small wireless facility and/or wireless
support structure is proposed, whichever is greater, which the operator shall use if it has
the right to use the alternate location on reasonable terms and conditions and the
alternate location does not impose technical limits or additional costs.
7.5 General limits: Adherence to Other Applicable Standards
If a streetscape is redesigned in the future, including, but not limited to the
location and type of streetlights, small cell providers will be required to remove
their infrastructure at their own cost and apply to reinstall small cell infrastructure in accordance
with these guidelines and the new streetscape.
7.6 GUIDELINES ON PLACEMENT
The Town desires to promote cleanly organized and streamlined facilities using the
smallest and least intrusive means available to provide wireless services to the
community. Generally, a small wireless facility and/or wireless support structure shall
match and be consistent with the materials and finish of the wireless support structure,
adjacent poles and structures, and of the surrounding area adjacent to their location.
6
The following additional guidelines on placement shall apply:
a. Small wireless facilities and wireless support structures shall be located no
closer than 150 feet away, radially, from another small wireless facility and
wireless support structure.
b. A combination wireless support structure and streetlight pole should only
be located where an existing pole can be removed and replaced, or at a
new location where it has been identified that a streetlight is necessary.
c. Small wireless facilities and wireless support structures shall be located in a
manner that does not impede, obstruct, or hinder usual public pedestrian
or vehicular travel or public safety on a ROW.
b. Small wireless facilities and wireless support structures shall be located in a
manner that does not obstruct the legal use of a ROW by a utility provider.
c Small wireless facilities and wireless support structures shall be located in a
manner that does not violate or conflict with the zoning and general bylaws,
applicable law and regulations, or this policy.
d. Small wireless facilities and wireless support structures shall be located in a
manner that does not violate the federal Americans with Disabilities Act.
e. Small wireless facilities and wireless support structures shall be located in a
manner that does not negatively impact the structural integrity of the associated
wireless support structure.
f. Small wireless facilities and wireless support structures shall be located in
alignment with existing trees, utility poles, streetlights, and buildings.
g. Small wireless facilities and wireless support structures shall be located
equidistant between trees when possible, with a minimum of 15 feet separation
such that no proposed disturbance shall occur within the critical root zone of any
tree.
h Small wireless facilities and wireless support structures shall be located with
appropriate clearance from existing utilities.
i Small wireless facilities and wireless support structures shall be located so as not
to be located along the frontage of any building deemed to be of historic
significance on a federal, state, or local level.
j. Small wireless facilities and wireless support structures shall be located not within
sight triangles at street intersections.
k New wireless support structures shall not be located directly in front of any
existing residential, commercial or industrial structure.
To the greatest extent possible, new wireless support structures shall be located in
line with existing lot lines or an equidistance from any two existing structures. In
areas of the Town where multiple structures abut each other and/or where no side
7
lot setback requirements exist, new wireless support structures shall not be located
directly in front of an entrance or window of any existing structure.
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8. Pedestrian Path and Amenity Zone
a. The sidewalk area of public space is typically delineated into the pedestrian path and the
amenity zone. The amenity zone is located between the pedestrian path
b. and the roadway and provides access between the two as well as the area for
c. street trees, streetlights and traffic signals, and other functional elements. Itis
d. critical that all pedestrian paths are clear to facilitate safe and optimal access and
circulation along sidewalks.
e. Standalone poles shall not be located in the clear pedestrian path
f. Standalone poles shall be aligned with existing streetlights, third party poles, and street
trees as applicable in order to maintain a visual and physical organization of structures
within the right-of-way, as measured from the center of the base of the pole. When
streetlight and street tree alignment are offset within the amenity or curbside zones,
prioritize alignment of the small cell facility with streetlights.
g. All measurements shall be taken from the outer edge of the standalone pole and
h. the infrastructure listed in the following specific limits/prohibitions.
i. Standalone poles must be placed a minimum of six feet (6') from existing fire hydrants or
buildings' fire connections.
8
j. Standalone poles shall be located a minimum of 10 feet (10') from light
k. poles and traffic signal poles.
I. Standalone poles shall be located a minimum of 3 feet (3') from bicycle
m. racks and shall not impede the attachment of bicycles.
n. Standalone poles shall be placed a minimum of ten feet (10') from any
o. above grade building face, including bay windows, show windows, oriel
p. windows, and building projections or overhangs.
q. Poles should be located, to the maximum extent possible, to minimize impact on
r. businesses and residential mixed-use development by avoiding placement
s. directly in front of building entrances, alignment with windows, primary entry
t. walks, or delivery zones or entrances.
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9. Access, Circulation, and Sight Distances
a. Safe and functional access, circulation, and clear sight lines are important for
pedestrian ease of movement and to maintain unobstructed line of sight among
b. drivers, pedestrians, bicyclists.
c. Standalone poles shall not obstruct ADA access, including maintaining a clear
d. landing at the top of curb ramps at crosswalks.
e. Pole placement shall not impede, obstruct, violate, conflict with, or hinderany
f. mode of travel over or access to any public street, bridge, tunnel, highway,lane,
g. path, alley, sidewalk, or driveway, including but not limited to the obstruction of
9
h. sight lines.
i. Poles shall be placed consistent with the most current Manual on Uniform Traffic
j. Control Devices and adopted District standards for maintenance of an
k. intersection's sight line triangles.
I. A minimum of fifteen feet (15') shall be maintained between the pole and the
m. outside edge of the alley or driveway.
10. Other required submission information
a. A composite map of all the desired locations of the small cell providers to
understand the total need for facilities and the areas of highest demand
within the study area.
b. An understanding as to why there is no requirement for multiple providers to
share infrastructure (hoteling) and whether this could occur if the number of
allowable poles were reduced.
11. Other applicable stealth applications
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STEALTH designs, engineers, and fabricates interior small cell systems in addition to
exterior sites. We can create just about anything your imagination can dream up,
including, but not limited to:
a. Chimneys
10
b Light Poles
c Rooftop Pods
d. Cupolas (as seen above)
e- The Town of Lexington encourages any application that reduces the visual clutter
within our environment.
12. LIMITATIONS
While the Town fully intends to apply the guidelines established in this policy
uniformly to all small wireless facility applications, there may be circumstances where
not every specific guideline may be met. In these cases, Town staff will use its
reasonable discretion in approving small wireless facilities permit applications that
deviate from the strict application of this policy.
13. EFFECTIVE DATE OF POLICY
This Policy will be effective as of the of April, 2019. Modifications of the Design
Rules and Regulations may be modified from time to time by the Lexington Board
of Selectman.
11
DRAFT Town of Lexington Policy
Applications for Small Cell Wireless Installations
The Town of Lexington ("Town") by and through its Select Board hereby adopts this policy
("Policy") concerning Applications for Small Cell Wireless installations within the public right
of way of the Town or located on Town- owned property.
1. Application Process.
a. Applications shall be submitted to the Select Board through the Office of the Town Manager
accompanied by the application fee of$500 per application, payable to the Town of Lexington. The
$5 00 fee will cover up to 5 locations. Each application for more than 5 installations is subject to a
separate fee of$100 per installation.
b. Ten (10) hard copies and 1 (one) electronic copy of the application must be submitted.
Applications may be hand-delivered during normal Town Hall office hours or mailed. If mailed, the
date of receipt shall be the date from which the time standards are measured.
c. The applicant must also pay for and publish and mail legal notices of the public hearing to local
newspapers and abutters, as applicable. The applicant is responsible for obtaining the
abutters list for each pole location within the application. The applicant must provide proof of
mailing and publication to the Town Manager.
d. No application will be accepted for review until all items listed in 2, below, have been submitted,
as well as all fees and the abutters list paid for.
e. Upon receipt, the Office of the Town Manager shall date and time stamp the
Application as received.
f. The Town Engineer or his designee shall make a determination as to completeness of
the application and notify the Applicant, in writing, within 10 days, if the application is incomplete.
If the Applicant is notified that the application is incomplete, the application is deemed rejected and
must be resubmitted.
g. The Office of the Town Manager shall also circulate a copy of the applicationto the
following departments for comment and review: Building; Engineering; Planning;
Health; Police; Fire; Conservation Commission; and, any other department the Town
Manager, in his or her sole discretion, determines.
h. Written comments from the departments shall be submitted to the Office of the Town Manager
within 20 days of circulation of the application.
i. Once the application is deemed complete, and all comments have been received,the
Select Board will schedule and hold a public hearing to consider the application, such that a
determination may be made on any application for an installation on an existing structure within the
time period required by law.
j. Any material changes to an application, as determined by the Town in its sole
discretion, shall constitute a new application for the purposes of the time standards. Where
a changed or new application is submitted, the prior application shall be deemed
withdrawn.
k. Upon completion of the hearing, the Select Board may grant, grant with
conditions, or deny the application, based on inadequate capacity of the pole or
mounting structure, safety concerns, reliability concerns, or failure to meet applicable
engineering or design standards.
1. Any approval granted to an applicant shall be only for the specific applicant and
application. Any change in the name/carrier or sistered service provided by another
carrier or small cell wireless location will require a new application and approval
from the Town.
2. Content of Applications. Applications shall include the following information:
a. Applicant's name, address, telephone number and email address.
b. Names, addresses, telephone numbers, and email addresses of anyone acting on behalf of
the Applicant with respect to the application.
c. Detailed drawings, with wet stamp/wet signature, and descriptions of the equipment to be
installed, whether mounted on poles or on the ground, or otherwise, including:
ii. Type of equipment
ii. Specifications of equipment (including but not limited to dimensions and
weight of each piece of equipment and of all equipment)
iii. Dimension of each piece of equipment and total dimension of all equipment
iv. Costs of all equipment and installation
v. Equipment mount type and material
vi. Power source or sources for equipment, including necessary wires, cables,
and conduit
vii. Expected life of equipment
viii. Coverage area of equipment, including:
1. Amount of antennas
2. Antenna model
3. Antenna length
4. Remote radio units (RRU) count and power
5. Antenna height
6. Typical coverage area radius
ix. Call capacity of equipment, including:
1. Total RRUs
2. Max bandwidth per RRU
3. Multiple input, multiple output (MIMO) per RRU
4. Backhaul rate per RRU
x. Hardening, including:
1. If there is battery backup
2. If there is generator backup
3. If there are multiple fiber paths to switch
xi. Frequency of equipment proposed to be installed.
d. Photos, renderings, and elevation of equipment proposed to be installed.
e. Detailed map with locations of the poles or other structure on which equipment is to
2
be located, including specific pole identification number, if applicable, and the areas it will service.
The data must be supplied in a format that can be uploaded as a data layer to the Town's GIS map.
f. Detailed map showing existing and proposed small cell installations within 500feet ofthe
Application site.
g. Certification by a registered professional engineer that the pole/or location will safely
support the proposed equipment.
h. Written consent from the pole, structure, or facility owner to the installation.
i. Affidavit from a Radio Frequency Engineer outlining the network/network service
requirements in Lexington and how the installations address that need in Lexington. Such affidavit
should characterize the current level of coverage and how the desired installations will change the
current level of coverage, through or with coverage maps, including current and proposed
coverage, including a breakdown of"excellent" "good and "poor" reception areas, as set forth in
section
8.4.5 of the Lexington Wireless Communication and Facilities provisions of the Lexington Zoning
Bylaw.
j. Insurance certificate evidencing workers' compensation coverage, and comprehensive general
liability coverage for the installation.
k. Description as to why the desired location is superior to other similar locations,
from a community perspective, including:
i. Visual aspects
ii. Proximity to residential structures
1. Description of efforts to co-locate the equipment on existing structures, poles, or towers
which currently exist or are under construction. A good faith effort to co-locate is required and
evidence of such efforts must be included within the application.
m. An Affidavit from the applicant which certifies that it will maintain the
installations in good repair and according to FCC standards, and will remove any
installation not in such good repair, or not in use, within 60 days of being no longer in good
repair or no longer in use.
n. Completed cover sheet on Town form, using extra sheets as necessary to provide all
information.
o. Surety bond on which the Town is obligee, in an amount equal to the cost of installation,to
ensure removal of equipment.
3. Annual Re-Certification and Affidavit.
a. Each year on July 1 the party responsible for the equipment maintenance shall submit an
affidavit which shall list, by location, all small cell wireless installations it maintains within the
Town of Lexington by location, and shall certify: (1) each such installation that remains in
use; (2) that such in use installations remain covered by insurance as required by MassDOT; and (3)
each such installation which is no longer in use.
b. The party responsible for the equipment maintenance shall pay an annual re-certification fee of
$100 per installation which remains in use.
c. Any small cell wireless installation which is no longer in use shall be removed by
3
the party responsible for its maintenance within 60 days of receipt of the annual re-
certification affidavit, at that party's expense.
d. Any small cell wireless installation which is not removed within 60 days after
being listed as no longer in use in the annual re-certification affidavit shall be
subject to a fine of$100/day against the party responsible for the equipment's maintenance until
such installation is removed.
e. Where such annual re-certification has not been timely submitted, or equipment
no longer in use has not been removed within the required 60-day period, no further
applications for small cell wireless installations will be accepted by the Town until such time as
the annual re- certification has been submitted and all fees and fines paid.
4. Prohibitions.
a. No small cell wireless installations shall be installed on double poles.
b. No small cell wireless installation shall be installed on poles which are not ADA compliant.
c. No small cell wireless installations shall remain within the Town right of way oron Town property
which has not been certified as in use in the annual recertification affidavit.
d. No small cell wireless installation equipment shall be replaced or altered without
a re-application, hearing, and approval from the Select Board unless the equipment is
no longer properly functioning, and it is being replaced with the same or substantially similar
equipment.
e. No application may seek approval of more than five (5) proposed facilities.
f. No applicant or closely held applicant may file more than two (2) applications within 60 days of
another.
g. No emailed applications shall be accepted for filing.
h. No equipment may be used that is manufactured by a company whose equipment is bannedfrom
use by any branch or department of the U.S. government.
4
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft of Select Board Report for FY2020 Annual Town Report
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
I.8
SUMMARY:
Review drafts of the Select Board's FY2020 Annual Report submissions.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 8:50pm
ATTACHMENTS:
Description Type
L4.01
.�J
w� Tobin of lextngton, A1
SELECT BOARD OFFICE
DOUGLAS M.LUCENTE,CHAIR
JOSEPH N.PATO
SUZANNE E.BARRY
JILL I.HAI TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
MESSAGE OF THE SELECT BOARD
Massachusetts law requires that the Select Board, prior to the annual Town Meeting, issue an Annual Report
for use by the residents of the Town. The 2020 annual Town Report presented here provides, among other
things, financial data relating to the Town for the fiscal year 2020 that covers the period July 1, 2019 through
June 30, 2020. In addition, the report contains highlights of the accomplishments of the many departments,
boards, committees, and commissions that are responsible for the governance of Lexington.
This Annual Town Report is just one of several ways by which citizens may be informed of what is going on
in the Town. The Town's Web site at.......:......:..........:......:..........:.... ..1_e:...........�:.n_ t a. v provides links to many other resources
including the websites for the schools and the Town Meeting Members Association. From our Town website
you can also find all budget documents as they are generated, and the minutes of all committee meetings
which provides valuable insight into the departments and committees. Meetings of the three elected boards,
Select Board, School Committee, and Planning Board are covered by LexMedia, our Public, Educational,
Governmental (PEG) access provider, and broadcast by all three of the Town's cable television providers.
LexMedia covers other Town meetings and events as well. For more up to the minute information, residents
can register for CodeRED - the Town's emergency notification system - for texts, emails, and automated
phone calls about closings, detours, or emergencies. Residents can sign up for monthly Townwide news
email, or periodic emails and e-newsletters from specific departments and boards/committees. Residents can
also follow the Town's Social Media accounts on Facebook and Twitter.
The Select Board acknowledges the leadership provided by Town Manager, James Malloy, his outstanding
staff, and the dedicated Town employees who manage the day-to-day operations of the Town and make
Lexington a special place to live, work and visit. Of special note, however, are the countless volunteer hours
provided by the citizens who make up our many boards, committees, and commissions. The Select Board
extends its continued thanks, appreciation, and admiration to the many residents whose work and civic
engagement make it possible for Lexington to be a well-managed Town.
Douglas M. Lucente, Chair
Jill I. Hai, Vice Chair
Joseph N. Pato
Suzanne E. Barry
Mark D. Sandeen
1625 MASSACHUSETTS AVENUE- LEXINGTON,MASSACHUSETTS 02420
e-mail selectboard@lexingtonma.gov
SELECT BOARD.
Five members elected by the voters at large to overlapping 3-year terms: Chair Douglas M.
Lucente, Vice-Chair Jill I. Hai, Joseph N. Pato, Suzanne E. Barry, and Mark D. Sandeen. In March
2020 Mr. Lucente and Mr. Sandeen were both re-elected to a three-year term.
Year of Unprecedented Challenges
Between a global pandemic, economic crisis, and emphatic calls to address systemic racism,
FY2020 was a year of unprecedented challenges for the Town of Lexington and the Select Board.
The year began with the Select Board permanently changing the Town Office Building hours as
a means to offer a late-night for residents looking to do business in Town Hall. In September, two
members of the Select Board along with the Town Manager and several members of the Senior
Management Teams visited our Sister City in Antony France. In March, business as usual
changed quickly. The Board's focus quickly shifted to responding to the pandemic. The State of
Emergency in the Commonwealth due to the outbreak of COVID-19 forced changes to all
municipal business practices. The Select Board, in conjunction with the Town Moderator, pushed
back the date for Annual Town Meeting while alternatives were contemplated on how to proceed.
All public meetings were transitioned to a virtual format accessible by the public using the
application Zoom. A training session on the use of the new virtual format was held for all chairs
of our Boards and Committees so the Town could continue to operate our municipality while
adhering to the quarantine and social distancing. For the remainder of FY2020, all in person Town
events were canceled, including all Patriots Day events. In an effort to help residents struggling,
the Board voted to extend property tax dues dates. The year ended with the Town working through
reopening options for businesses and Town Departments.
Fiscal Resiliency
Select Board Goals
Each year following the Annual Town Meeting, the Select Board meets to discuss their goals for
the upcoming years and to establish and confirm a framework of critical outcome areas as a
means of providing structure for initiatives that the Board wants the municipal organization to
focus on and to help guide the annual budget process. During FY2020, the Select Board hired
Novack Consulting to facilitate the goal-setting process. Meetings were held with the Senior
Management Team and Chairs of various Boards and Committees to solicit their input. After
holding an off-site goal-setting retreat, the Select Board adopted 5 Top priorities, 4 High priorities,
and 3 Other priorities for the period of January 2020 — December 2021. The Select Board
addressed several of these priorities and other important issues during FY2020. Highlights of
several of these are listed below.
Housing Options
In an effort to foster the creation of more affordable and diverse residential dwelling units,
the Select Board created the Special Permit Residential Development (SPRD) Zoning
Bylaw Amendment Ad Hoc Committee. The 9 member committee was charged with
gathering stakeholder input, reviewing housing data and drafting a statement of values, to inform
the drafting of a zoning bylaw amendment and warrant article to either revise or replace the
current Special Permit Residential Development Zoning Bylaw. The committee presented the
statement of values in a report to STM 2019. The Town then engaged Ted Brovitz of Brovitz
Community Planning and Design to develop a bylaw amendment. The Committee is
currently reviewing proposals for alternatives and these presentations, as well as draft
amendments are available on the committee's webpage.
The Select Board approved a Memorandum of Understanding (MOU) for the redevelopment of
186 Bedford Street. The project will preserve, renovate and reuse an original historic structure
and barn, create a mixed use development of first floor retail and 13 apartments. Four of the units
will be affordable units, providing for all 13 to be eligible for inclusion on the State Housing
Inventory (SHI). In addition, the MOU provided for parking mitigation payments, Transportation
Demand Management contributions and funding toward improvements at Garfield Park.
Center Streetscape Update
Following the 2019 Annual Town Meeting staff pursued a MassWorks Grant. The Town was not
successful in obtaining the grant so the timetable for the project has been revised. Staff continues
to meet with the Working Group, a subset of the Center Streetscape Ad-Hoc Committee, and the
Architect to finalize the 100% design plans. The design should be completed in the summer of
2020. Staff will provide an update to the Select Board at that time. The project will be bid in the
winter of 2020. Once a contractor had been selected staff will coordinate regular meetings with
the center businesses and develop a communications plan for the project. The projected project
start date is spring 2021 after Patriots' Day. The project will take approximately 2 construction
seasons to complete. The Battle Green Streetscape project will be brought to 100% design over
the next 2 years with construction targeted once the main Center Streetscape Project is complete.
The goal is to have all of the Streetscape completed by fall 2024 in anticipation of the 2025 Town
Celebration.
Hartwell Avenue Zoning Initiative
The Select Board continues to explore strategies with respect to economic development and
zoning initiatives in the north section of Hartwell Avenue. Traffic issues in the Hartwell Avenue
area are one of the key concerns cited by residents and business owners. The state maintains a
Transportation Improvement Program (TIP) list which contains all transportation related
infrastructure projects slated to receive state and federal funding. In order stay on the TIP list, and
potentially advance in the queue for TIP funding, a project must first have a 25% design, the cost
of which is borne by the local municipality. For this reason the Town therefore requested $1.5
million under Article 8 of Special Town Meeting 2019 to fund the development of the 25% design
"for a major transportation improvement project to include minor improvements on Wood Street,
four travel lanes in most of the project corridor, a sidewalk or multi-modal path and bike lanes on
both sides of the roadways; raised center medians; safe pedestrian accommodations and
crossings; and reconstruction of major intersections: Bedford Street and Hartwell Avenue
intersection as well the intersection of the on and off ramps to 1-95". Article 8 passed Special Town
Meeting 2019 by a vote of 139-13-3. With continued growth at Hanscom Air Force Base and
Lincoln Labs, the Town will pursue all available options for financing any traffic improvements at
both the State and Federal level with a goal of funding construction through external resources.
The Town is already working with our state and federal delegation to this end.
Affordability for Residents
Municipal and School Buildings
The Select Board and School Committee adopted the Integrated Design and Construction
Policy in October 2019, which set high performance standards for the design and construction
of all town and school buildings. The policy prioritizes the health of building occupants by setting
high performance standards for indoor air quality. In addition, the policy asks design teams to
deliver all-electric, high efficiency, resilient designs that maximize the amount of renewable
energy generated onsite, while lowering total life cycle cost.
The Board continues to address the issues of maintaining and improving our infrastructure.
The Lexington Fire Department Headquarters replacement project construction began
November 2018 and is expected to be completed in October 2020 with a project budget
of$19.9M. fliu Inal II t,„t III ti r)
Maria Hastings Elementary School replacement project construction began May 2018
with student relocation to the new school in February 2020 and construction is expected
to be ultimately completed in October 2020, with a project budget of$65.2M. (Need firlal
irw[T b upµ) Hastings School is expected to be a net zero energy building when the solar
energy system installation is completed.
• The Lexington Children's Place project to accommodate preschool aged children began
construction in May 2018 with students moving into the new school in September 2019
I uII�p g (Needfinal I �� Ir) LCP is expected to be a net zero
with a project budget of
energy building when the solar energy system installation is completed.
Other significant projects include:
• The Visitors Center replacement project construction began in May 2019 and is
expected to be completed in , t beIr 2020 with a project budget of$5.1 M. (Need
flll III°�,,� „l
IinuIir -)� �ir')
• The Westview Cemetery Building replacement project construction was approved at
Annual Town Meeting in 2020 with an estimated project budget of$2.8M. o fi�ir-lal
II t,„III'"i„' : e Ir)
• The Lexington Police Station building project is in the design phase. The project is
expected to be presented to Annual Town Meeting in 2021. The proposed project budget
is $25.OM. ONeed -fiiiilllr- l III uul '° er) The Police Station firing range project was postponed at
Annual Town Meeting 2020.
• The Hosmer House (formerly known as the White House), located at 1557
Massachusetts Ave, is expected to be relocated as the Hosmer House's current location
would interfere with the expected location of the new Lexington Police Station.
• Lexington High School - With severe overcrowding, outdated building systems, and
spaces that do not adequately support the academic program, Lexington High School is
in need of replacement or renovation and expansion. To that end, the Superintendent,
with the support of the School Committee and Board of Select Board, submitted a
Statement of Interest to the Massachusetts School Building Authority (MSBA) requesting
state support for a future high school building project. Unfortunatley, the MSBA did not
approve funding for the LHS project this year. The Superintendent with the support of
the School Committee and Select Board has resubmitted the Statement of Interest.
(&hOL]ld th�is ir16kjde a date?)
Sustainability Initiatives
The Town hired Stella Carr as our first Sustainability Director in May of 2020. Her primary focus
will be implementing the Sustainable Action and Getting to Net Zero Emission plans, developing
a vehicle electrification plan, and procedures to ensure the Town considers climate change in all
appropriate decisions and planning processes.
The Town signed Power Purchase Agreements in May of 2020 to install solar energy systems
on the rooftops and parking lots of 7 schools. The systems are expected to produce over 3
million kWh of electricity a year, or about 25% the Town's electricity. Installation is expected to
be complete by the end of 2020.
Lexington renewed the Community Choice electricity program in June 2020, lowering electricity
rates for the 2 year period starting January 2021, while continuing to provide 100% renewable
electricity to over 10,000 Lexington electricity customers at a savings of over $2.5 million since
the program's inception. The Town also signed a two year electricity supply agreement to
purchase 100% renewable electricity for all town and school facilities.
The Town completed the installation of ten additional electric vehicle charging stations in the
Lexington center parking lots with funding from the Eversource electric vehicle charger
installation program and a state grant.
Diversity Equity Inclusion
2025: The 250th Anniversary of the Battle of Lexington
In anticipation of the 250t" Anniversary of the Battle of Lexington in year 2025, the Select Board
established the Semiquincentennial Commission (Lex250) as the official Town entity dedicated
to helping the Town of Lexington plan events. The Commission was charged with making
recommendations and coordinating the Town-wide activities and other historical events related to
the founding of our Country and to further the coordination of the Town's events with local, state,
regional and federal events. As part of its study and investigation, the Commission shall develop
a comprehensive plan for celebrating and promoting the 250t" Anniversary of the Battle of
Lexington which will include: Identifying funding needs; Identifying potential sources of funding
including but not limited to: Commemorative Memorabilia, Public/Private Partnerships, Gifts and
Grants (private, State and/or Federal); Identifying opportunities for individuals or organizations to
participate in celebrations with a commitment to diversity, inclusiveness, and opportunity at all
levels and activities; Investigating opportunities for a possible permanent memorial, Consider
transportation-related issues; Consider marketing and communications strategy; Determine what
sub-committees or additional staffing requirements (event planning) may be necessary and seek
proper approval from the Select Board and update the Select Board at least quarterly.
Recruitment for membership on the Commission is currently underway. In addition, there will be
ample opportunities for interested residents and groups to volunteer as part of Lex250 events, be
sure to watch the Town Website, Town E-Newsletter "Link to Lexington" and local papers for
updates.
Virtual Town Meeting
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Appointments
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
I.9
SUMMARY:
The Select Board is being asked to appoint James "Jim" Cadenhead to the Lexington Bicycle Advisory
Committee for a term set to expire on September 30, 2023.
The Select Board is being asked to appoint the fo llo wing nine members to the Ad Hoc Stone Building
Feasibility/Re-Use Committee for a term set to expire upon the completion and presentation of deliverables for
the newly proposed purpose of the Stone Building:
1. Cristina Burwell
2. Carolyn Goldstein
3. Anne Grady
4. Jeffrey Howry
5. Mark Manas as
6. Devin Marks
7. Melinda Talbot Nasardinov
8. Lester S avage
9. Paul S myke
SUGGESTED MOTION:
Move to appoint James "Jim" Cadenhead to the Lexington Bicycle Advisory Committee for a term set to
expire on September 30, 2023.
Move to appoint Cristina Burwell, Carolyn Goldstein,Anne Grady, Jeffrey Howry, Mark Manasas, Devin
Marks, Melinda Talbot Nasardinov, Lester Savage, and Paul S myke to the Ad Hoc Stone Building
Feasibility/Re-Use Committee for a term set to expire upon the completion and presentation of deliverables for
the newly proposed purpose of the Stone Building.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 9:05pm
ATTACHMENTS:
Description Type
E) 20201 L�-x.in.gton Bicycle Advisory C'ormnittee A.I,,.)plication .1.Cadenhead Ekackup Matetial
E) 20,'OAd 110c Stone Building Few Sibility/R.e LJs e Application C. Backul,,.)V11"aterial
f-3urwe 11
E) 2020A.d 110c,Ston.e E uilding Feasibility/Re I Jse C.Im-ri-nittee A.I,,)I,)'Iicati(.)n. C7. BEICIKUP Material
(Ifldstlein.
E) 2020Ad 110c,Stone I 3uilding Feasibility/R.e Use C.A.mrm,nittee Application. A. 13ackup V11"aterial
Grady
2 A.)020A.d 110c Ston.e.1,3LIldding I easibility/.R(,�,U,S,C� 1-nmitteeApl,'flication. I
E) f lowry Nackup.materia.]
E) 202.,()A d 1 (..,, :one I 3uildin.g Feasibility/Re Use C'brnrnittee Application VIL 11,tckup V11"aterial
Manasas
E) 2(.)?,(.)A.d 1.10c Stone 13uildin.g Feasibility/lze U e �)rnrnittee Applickation. 1). 1 kickup IvIlateria.]
V11aflks
E) 202.,()A.d 110c Stone I 3ijilding Feasibility/Re.LJSe(w.)rnrnittee Application VIL 1.1-tckup Material
Nas and iire.ov
4
E) 2(.)2,0A.dF'k)c Stone Buildin.g.Feasibifi ty/le I..Js,e Gwiiimittee Application. I 11ackup Vlaterial
Savage
2(2.,OA.d 110c Stone I 3uildin.g Feasit,-)iliay/Re I.Jse Cbflriry�ttee Applk-,atlion.
E) Srnyke Ikickup Material
9
H
U U
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1.Lexington Bicycle Advisory Committee 2.
3. 4.
Would you consider another Committee: No
For how long should we keep your application on file.? Until 2022
. James Cadenhead Jim C
Full Name. Nickname:
Mr
Preferred Title(please circle) Mr./Ms./Mrs./Other.
Home Address. 29B S h i rley St. Zip: 02421
Length of Residence in Lexington: 1 0 M o nth s
Occupation: Bicy cle Shop rvice Manager
Work Address. 1720 Mass Ave., Lei, MA 02420
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee,please identify:
11 r"In Served on the Steering Committe for the Bicycle Kitchen(non-profit)
Special Training, Interests, Qualifications:
Los Angeles, CA: Served on the Barad of Directors for the SB Bicycle Coalition, Santa Barbara, CA
Have you been asked by a Committee to become a member? Yes
How di•d you hear about the Committee? Peggy Ender
Please attach a current resume, if possible. Add any co is below or on a separate page.
10/11 /2020
Signature: Date:
29B Shirley St.
Jame Cadenhead Lexington, MA 02421
Lexington Bicycle Advisory Committee Candidate
Illlf 111�)IIIIE 111111 IIIIE I111\1 C IIIIE S IIII<11 IIII IIII S
Ride Studio Cafe, Lexington, NIA — Service Manager I......'a'Ifectiv-e corn.r.n.unicatot
May 2018 1 III::- S IIE IIN 11
lished Cyc,1.,1119 Seer viciri g high. ,e i id b icycles an iscernIn. iders
.1,IIStI`UCIt(,)Ir rn.ech.a.riicai.and
Il'idirig s1k,-JI.Is
Cranky's Cycle Works, Santa Barbara, CA CEO
.Exper,iii..en.ced.i.-.r--i.te.iii-,v,.i'ii'..ewe.iir
IIVI a irc IIh 2 010 1:::::::e III ir t.,i a iiry 2 015 P�Iretty solid bi'.ke ri..Aer BMX)
e I[ect bicyd.e sh.qprrl.San.ta Mirb a.,Ira.with.a.foci i.,s on.u-n-.-ryi.t-nity,Snrii.a.11, 6 "'ic .1 1
"IBIVIX an.d.c.t"11.111[se'.ir cu.1.4 u.r. an.d handbuill bikes
r"nesserill"T etc.
Orange 20 Bikes, Los Angeles, CA — CEO
J1 U iri e 2 0 0 6 mar-bl,--i 2010
I 1I1 011) C1 1l S AIDVOCACY
I'oi.jn.(..I.ed.arid n-Ian.aged one of th.eT..Ti.ost]')rom.1.1."I.er".Ii.t'bi.cy,(,]�..e shops irl.t1le
B,.�iiii.,cyc,].,e',K,,].,tch,ei�rii,Ims,Angeles, ..........
u.irb;an. rri.overne t-
urigin.a"I. of the
Steering CorTrtn.'i.tI..I'eeI c--in-.Id.
IIIII ID U CA'11I 110 III
2005 20-10
Churchland High School, Portsmouth,VA
]r...A.,Vpodcast.1[lost..........
j U ir"i e,19 94 Podcast
was Pi.cked,up by KPI K,and is
golli..'.111lig st,lrorig
and.
Recognition of Accomplishment — City of Los Angeles Bic.yde I.....'i"'estival I os
..I I Angeles an.d S&ir-ita 13arba.r'ca.,
J ii r '. r for role in.thii.e I.n-oi,n.otlo ill.
lecogniSEA I-)y("oun.d.Meml-)e E ic("arcett., CA.
ar"Id a .ci.)ad. .oflie13icyc..e1 ..rn. (.
hosting 2'bl.ock Parties
3410
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Cornaxniftee ......... '.B o&rd of
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Coac �oa diii.ft.-)r
f exlngtori's I.o(-.'I,aI.school.
tearri,
'Aftersc".h.00"I..suspenslibn.)
2020
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSH IP
Stone Building
Board.."'Committee of Interest: 1. 2.
3. -4.
Would vou consider another Conimittee:
For how lonor should w e keep y our application on file? No end date
Full N ame.- Cristina Burwell Nickname.-
Preferred. Title (please circle) Mr./Ms./"Mrs./Other: Ms.
1-1-ome Address: 6 Albemarle Ave. zip: 02420
Length of Residence in Lexington: since 1996
Occupation: Arts, Executive Director
Work Address: 1403 Massachusetts Ave.
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently seiwe on a Board or Committee, please identify: Lexington Counci for the Arts
Special Training, Interests, Quall-fications: East Lexington Community Association,
Follen church member, familiar with old buildings, and very interested in the bldg's potential
Have you been.asked by a Com mittee to beco me a mem ber? No
1--low didvou,hear about the Committee'*.' On website page of committee lists
W
Please attach a current resume, if possible. Add any comments'below or on a separate page.
11_�\
Signature: rlit July 28, 2018
Date-
-----------
Crisfina Mickley Burwell
6 Albemarle Avenue, Lexington MA 02420 ,*
Details and references available upon request
i:
111111Ms!j All
ZME
Master of Arts, May 1995
New York University
Department of Occupational Therapy
Program of Ergonomics & Biornechanics
Bachelor of Fine Arts, May 1987
Rochester Institute of Technology
Department of Industrial Design
Related Education
1990 Self-Study Series: Assessing Function, AOTA
1989 Rehabilitation Technology in Occupational Therapy, New York University
1989 Technology in Rehabilitation, George Washington University
....---------------------------- ------------------------------------------------------------------
A
2018- Present Executive Director, Munroe Center for the Arts - Lexington, MA
2017- 2018 Interim Executive Director, Munroe Center for the Arts - Lexington, MA
2016- 2017 Director, Munroe Center for the Arts- Lexington, MA
2015- Present Coordinator, Lexington MA Annual Town Report- Lexington, MA
1994- Present Illustrator & Designer, Self-employed - Lexington, MA
2015 - Present Board Member, East Lexington Community Association - Lexington, MA
2015 - Present Member, Arlington Reservoir Committee -Arlington, MA
2014- 2017 Chairperson, Lexington Council for the Arts (LCC) - Lexington, MA
2006- 2017 Editor, The Harrington Herald Newsletter (-2014) - Lexington, MA
& Clarke MS Newsletter
2008- 2014 Girl Scout Leader- Lexington, MA
2012- 2013 Lexington 300th Anniversary Volunteer- Lexington, MA
• Event Planner, Country Fair Blue-. Ribbon Contest
• Scene Captain, 300th Anniversary Musical
• Event Organizer, "Artists Branch" of Incorporation Weekend
• Co-Creator, Golden Tricorn Project
.2003- 2009 Organizer & Teacher, Craft Fridays - Lexington, MA
Seasonal craft class for children
2000- 2006 Mother& Chief Bottle Washer- Lexington, MA
41 1 . continited next page . . .
1996 - 2000 Lecturer, Assistive Technology course
Boston University- Boston, MA
1999 - 2000 Assistive Technology Specialist
Cambridge Public Schools - Boston, MA
1999 - 2000 Human Factors Engineer
General Dynamics/GTE, Government Services Division - Boston, MA
1995- 1996 Rehabilitation Technologist
United Cerebral Palsy Associations of New Jersey, Inc
Rehabilitation Technology Services -Trenton, NJ
1993 - 1995 Graduate Assistant
New York University, Occupational Therapy Department- New York, NY
Ergonomics Consultant
Acme Animotion Group, Ltd - New York, NY
Ergonomist, Freelance
Ergonomic Technologies Corporation - Oyster Bay, NY
Ergonomist, Freelance (Anthroponietry Studies)
Henry Dreyfuss Associates - New York, NY
1991 - 1993 Volunteer Services Director
Volunteers for Medical Engineering - Baltimore, MD
1988- 1991 Coordinator of Rehabilitation Engineering
Alliance, Inc... Baltimore, MD
1987- 1988 Rehabilitation Designer
Alliance, Inc... Baltimore, MD
1998 Certified Industrial Ergonomist (Oxford Research Institute)
1998 Assistive Technology Practitioner (Rehabilitation Engineering Society of North America)
1998 National Top Security Clearance (U.S. Department of Defense)
PC Accessibility Grant ($10,000). Microsoft Corp. 1999/2000
C. Mickley Burwell. Ergonomics in the Workplace In: Assistive Technology in the Workplace: An
Interdisciplinary Approach. eds. B. Bain & D. Leger. London- Churchill Livingston 1997, p. 229 -239.
C. Mickley& K. Mallik. Can Rehabilitation Engineen*ng Services Motivate Consumers to Seek Employment?
RESNA Press 1993. p. 523-524.
Web site Design & Development of httr)*// ww.bu,edulassist tech/homehtml. 1996
Illustrations for: Musculoskeletal Disorders in the Workplace. M. Nordkin, G.B.J. Anderson, M. Pope.
Philadelphia: Mosby. 1997
Illustrations for: A Practical Manual of Physical Medicine and Rehabilitation. J, Tan. Philadelphia- Mosby.
1998
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
0 Board/Committeef Interest. 1.Stone Building 2.
3. 4.
Would you consider another Committee: yes
5years
For how long should we keep your application n file?0 0 o g o p yo0
. Carolyn M. GoldsteinFull Name. Nickname.
Preferred Title(please circle) Mr./Ms./Mrs./Other.
D r.
Home Address.
10 Peacock Farm Road Zip. 02421
Length f Residence in Lexington: 15 years
Occupation.
Public historian
Work Address.
UMass Boston
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee,please identify:
Special Training, Interests, Qualifications:
Public history,museum exhibits,community engagement,community farming,open space preservation,land conservation,architectural preservation,scouting
Have you been asked by a Committee to become a member? no
no
How did you hear about the Committee? East Lexington Neighborhood Association, Twitter
Please attach a current resume, if possible. Add any comments below or on a separate page.
Signature: Date:
September 11,2020
Dear Town of Lexington:
I'm writing to express interest in volunteering to serve on the Stone Building Committee. I would welcome the
opportunity to drawn on my professional experience as a public historian and museum curator as well as my
experience with community organizations in Lexington to collaborate with others on a thoughtful and strategic set
of uses for the Stone Building.
I have lived in the Peacock Farm neighborhood in East Lexington for 15 years. My two sons, Eli Haber and Ben
Haber,attended Bowman School and Clarke Middle School. Eli graduated from Lexington High School in 2017, and
Ben is a senior this year at Beaver Country Day School. Over these years,our family has been active mem bers of
Temple Isaiah as well as in Lexington's scouting community. Personally, I have been involved in a number of
community organizations since 2005, beginning with leadership of Bowman PTA's Safe Routes to School and
METCO Family Friends programs. I also served 3 years,as secretary and then as president,of the Peacock Farms
Neighborhood Association. As a Founding Member of Lexington Community Farm(LexFarm), I helped advocate for
the preservation of the farm at 52 Lowell Street and served on the organization's board during its transition from
grassroots organization to a working farm that supported food access and educational programs.While on the
board, I led LexFarm's first major fundraising initiative and built many longstanding relationships among individuals
and families across our town,and particularly in East Lexington. In addition, I met monthly with the town's
Community Farming Committee and worked with its members to draft a Conservation Restriction for the town-
owned property. Finally, I was an active member of the town's 3001h anniversary celebration and worked to help
plan and implement the Country Fair,among other events and programs.
Over these same years, I have pursued a career as a public historian,working as Park Curator at Lowell National
Historical Park and more recently at UMass Boston leading the Mass. Memories Road Show,a state-wide digital
history program and teaching public history. In between those two jobs I worked as an independent consultant on
a variety of history and preservation projects, including a short project to assess heritage tourism opportunities—
including the reuse of an historic tavern--in York,PA.
My family enjoyed using the Stone Building when it was the East Lexington branch of Cary Memorial Library years
ago, and I am of course aware of its proud history as a center for civic dialogue in our town. It's something I'm
reminded of just about every day when I drive or ride my bike past the beautiful structure. I was thrilled when the
town restored the exterior,and I feel strongly that the space can be put to productive,positive use in the service
of our community. While I don't have a single solution to propose, I do have many ideas for ways the space could
be used to connect the past, present,and the future. I am a committed team player who can see many
perspectives at once and who enjoys creative, collaborative projects and would cherish the chance to serve
Lexington as a member of this committee.
Thank you for your consideration.
Sincerely,
Carolyn M.Goldstein, Ph.D.
10 Peacock Farm Road
Lexington, MA 02421
CAROLYN M. GOLDSTEIN
10 Peacock Farm Road 100 Morrissey Boulevard
Lexinaton MA 02421 Boston,MA 02125
EDUCATION
1994 Ph.D. History,University of Delaware,Newark,Delaware
1984 B.A.American History, Brown University,Providence,Rhode Island
PROFESSIONAL EXPERIENCE
Fall 2017& History Department,University of Massachusetts Boston
Fall 2018 Graduate seminar instructor
*History 620,Public History and Public Memory
JanuaryA2013- University Archives&Special Collections,Joseph P.Healey Library,
Present University of Massachusetts Boston
Public History and Community At-chives Program 11anager
*Coordinate the Mass.Memories Road Show,a state-wide digital history program that documents
people,places and events in Massachusetts history photographs through family and stories
4--
*Coordinate community history projects,including UMass Boston Oral History Project and various
initiatives related to collections documenting Dorchester,Boston,and the Boston Harbor Islands
*Represent university on program planning team for annual state-wide Massachusetts History Conference,
sponsored by Mass Humanities,and in launching the Massachusetts History Alliance
*Principal Investigator,NET Common Heritage grant,"'Local Rappers, DJs,B-Boys,and Graff:
Documenting the Massachusetts Hip-Hop Community from the 1970s to the Present,"2018-2019
*Principal Investigator,LYRASIS Catalyst Fund Grant,"Online Instructional Modules to Empower
Libraries to Lead Participatory Archiving Events,"2018-2019.
*Principal Investigator,Institute of Museum and Library Services(IMLS)National Leadership Grant,
Destination Preservation:A Roadmap for Libraries Leading Participatory Archiving Projects(2018-2020)
2006-2012 Independent Historian and Museum Consultant,Lexington,MA
October 1999- Interpretation and Education Division,Lowell National Historical Park,Lowell,MA
August 2006 Curator
4_1
March 1995- Exhibitions Department,National Building Museum,Washington,D.C.
October 1998 Curator
Fall 1994 History Department,University of Maryland at College Park
Visiting Assistant Professor,History of Technology
Summer 1994 History Research Training Institute,Southwestern Pennsylvania Heritage
Preservation Commission/University of Pittsburgh at Johnstown,Johnstown,PA
Field Director
February- Smithsonian's America,National Museum of American History,
July 1993 Smithsonian Institution,Washington,D.C.
Researcher, American History Exhibition,presented in Tokyo,Japan, summer 1994
Summer 1991 & "Whole Cloth,"a website for teaching Science and Technology through American
Summer 1992 History,Brown University,Providence,Rhode Island
Participant, High-School Curriculum Project,sponsored by National Science Foundation
SELECTED PUBLICATIONS
Creating Consumers: Home Economists in Twentieth-Century America(Chapel Hill: University of North Carolina Press,
2012).
"Commentary on Photographs by Lisa Kessler," Women's Review of Books,May/June 2009.
Photographs
"Educating Consumers,Representing Consumers: Reforming the Marketplace through Scientific Expertise at the Bureau of
Zln
Home Economics United States Department of Agriculture in The Consumer Expert:Associations and Professionals in
Consumer Society,ed.Alain Chatriot,Marie-Emmanuelle Chessel,and Matthew Hilton(Aldershot:Ashgate Publishing,
2006): 73-88.
"Home Economics,"in The Oxford Encyclopedia of Food and Drink in America(New York and Oxford:Oxford University
Press,2004):677-85.
"True Stories,Many Voices,and the Experiences We Are Creating in Industrial History Museums:Reinterpreting Lowell,
Massachusetts."The Public Historian(Summer 2000): 129-37.
Do It Yourself: Home Improvement in 20th-Century America(Washington and New York: National Building Museum and
Princeton Architectural Press, 1998).
AWARDS AND FELLOWSHIPS
Postdoctoral Fellowship,American Council of Learned Societies, 1997-98
Visiting Scholar, Schlesinger Library,Radcliffe College, 1997-98
Publication grant,Graham Foundation for the Advanced Studies in the Fine Arts, 1997-98
Publication grant,Furthermore,the publication program of the J. M. Kaplan Fund, 1997-98
History of Home Economics and Nutrition Fellowship,College of Human Ecology,Cornell University, 1994-95
Predoctoral Fellowship,National Museum of American History,Smithsonian Institution, 1991-92
Dissertation Travel Grant,Schlesinger Library,Radcliffe College, 1991-92
Research Grant,Rockefeller Archive Center, 1991-92
PROFESSIONAL ACTIVITIES
AI,ember, Collections Committee,MIT Museum,Cambridge,Massachusetts,2016-present
Exhibit Revieiv Editor, Technology&Culture,2010-2015
Member,National Endowment for the Humanities Grant Review Committee, Interpretation and Education Department,
National Trust for Historic Preservation,2003-2011
Member,Committee,Levinson Prize for Best Unpublished Graduate Student Essay,Society for the History of Technology,
2005-2008
Member, Committee,The 11agley Prize in Business History, Business History Conference,2004
Member, Executive Council,Society for the History of Technology, 1996-1999
Member,Committee,Dibner Award for Excellence in Exhibits of the History of Technology and Culture,Society for the
I I istory of Technology, 199 5-1998
Chair,Women in the I I istory of Technology Special Interest Group, Society for the History of Technology, 1993-1996
Member: Society for the history of Technology;Organization of American Historians;American Studies Association;
National Council on Public History
.Manuscript Referee:American Quarterly,Technology&Culture,Signs: A Journal of Women in Culture and Society,
Business History Review;ICON:Journal of the International Society for the History.of Technology;Journal of Women's
History
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest,* 1. 1 Juj" C 4Nn 2.
3. 4.
Would you consider another Committee: 1V
For how long should we keep your application on file?
Full Name: -.aAn- Nickname:
Preferred Title (please circle) Mr./Ms./Mrs./Other:
Home Address,: wDn
Ae
zip:
4
Length of Residence in Lexington: _6'5'_Ucae�cl
Occupation: / 41
A An fi 0
ooA
Work Address.-
Phone: Home Work Fax
Cell
E-mail: Prim Mondary:
If you currently serve on a Board or Committee,p lease identi fy:
Special Training, Interests, Qualifications.-
Ave gem 2
raw
Have you been asked by a Committee to become a member?
How did you hear about the Committee?
_h k#A00w Aj pv:�j
4
Please attach a current resume, if possible. Add any comments below or on a separate page.
Signature-, Ail 01 f"O"
Date:
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ANNE ANDRUS GRADY,M.A.
10 Trotting Horse Drive
Lexin ton,MA 02421-6339
EDUCATION
1985-1987 Doctoral Program,American and New England Studies,Boston University.
1981 M.A.,Preservation Studies,Boston University.
1958 B.A.,Smith College.
PROFESSIONAL EXPERIENCE
2000-present Architectural Historian,Historian and Preservation Consultant,semi-retired.
Representative projects:
Research on Slavery in Lexington in the Eighteenth Century,2019-2020.
Charles Follen,the East Village and Abolitionism by Anne Grady and Walter Leutz, for the
Follen Church,2017.
Historic Structure Report,Buckman Tavern,Lexington,Massachusetts, 1710.Author,
Architectural History and Historical Analysis sections.Consultant to Menders,Torrey and
Spencer,Architects. Client: Town of Lexington,2013.
Historic Structure Report,Munroe Tavern,Lexington,Massachusetts, 1735. Co-author
with Deane Rykerson of Rykerson Architecture. Client: Lexington Historical Society,2009.
Historic Structure Report,The Stone Building,Lexington,Massachusetts, 1833. Author,
Architectural History and Historical Analysis sections.Consultant to Menders,Torrey and
Spencer,Architects. Client: Town of Lexington,2009.
Historic Structure Report,Hancock-Clarke House,Lexington,Massachusetts, 1737. Co-author
with Deane Rykerson of Rykerson Architecture.Client: Lexington Historical Society,2007.
Historic Structure Report and National Historic Landmark Nomination,The House of the Seven
Gables, 1668,Salem,Massachusetts. Co-author with William Finch of Finch-Rose. Client:
The House of the Seven Gables Settlement Association,2004-2007.
Analysis of the Hart-Choate House,c. 1700; 1760,originally in Ipswich,Massachusetts,for
new exhibit. Client: National Museum of American History,Smithsonian Institution,2000.
1991-2000 Research Historian,SPNEA(now Historic New England),Dept.of Research Services.
Representative projects:
National Historic Landmark Nomination,Gropius House, 1938,Lincoln,Massachusetts,2000.
1987-1993 Preservation Consultant,S PNEA Conservation Center. Representative projects:
National Historic Landmark Nomination, Henry C. Bowen House, 1846, Woodstock,Conn.
Client: Connecticut Chapter,American Institute of Architects, 1991.
1979-1987 Independent Preservation Consultant. Representative projects:
Survey of Seventeenth Century Buildings in Eastern Massachusetts Member, primaxy
survey team (80 buildings examined). Resulted in a Thematic Nomination of 116 First Period
Buildings to the National Register of Historic Places Client: Boston University, 1985-1986.
Historic Structure Report,the Massachusetts State House,built 1795-1797,Boston,
Massachusetts. Author, Architectural History section. Client: Commonwealth of Mass., 1984.
Cultural Resources Survey, Lexington,Massachusetts. Client: Lexington Historical
Commission, 1984.
Research,Design and Assembly of the Architectural Museum, Harrison Gray Otis Uouse, 141
Cambridge Street, Boston, MA. Client: SPNEA 1980-1981.
Cultural Resources Inventory, Lowell National Historical Park and District. Surveyed 200
properties;wrote 50 research reports. Client: Shepley,Bulfinch, Richardson &Abbott,Inc.,
1979.
PROFESSIONAL ACTIVITIES
Selected Publications and Presentations
"Mid-century Modernism in Lexington, Massachusetts: Four Planned Communities."Presented at Vernacular
Architecture Forum(VAF)Annual Meeting, May 22, 2010, Washington,DC.
Entries for Lexington Buildings in Buildings of Massachusetts, Metropolitan Boston. Keith Morgan ed.
Published by the Society of Architectural Historians. 2009.
Tree-Ring Dating in the Northeast,co-editor with William Flynt. CD-ROM of papers presented at the
symposium on Dendrochronology May 19-20, 2005 at Historic Deerfield,Inc.,2008.
"What Dendrochronology is Telling Us about Architectural History in Eastern New England
Presented at the symposium at Historic Deerfield, Inc. entitled"Dendrochronology in the Northeast, A Research
Tool Comes of Age."May 19-20,2005.
"Asher Benjamin in East Lexington,"with Elizabeth Reinhardt, Old-Time New England LXII,3-4.(Winter-
Spring 1977): 23-35.
Boards,Memberships,and Awards
Lifetime Achievement Award, Massachusetts Historical Commission for contributions to Historic Preservation.
Presented May 18, 2010,
Elected Fellow, Massachusetts Historical Society, 1998-present.
Commissioner, Massachusetts Historical Commission,the State Historic Preservation Office Review Board
(Nominee of the New England Chapter of the Society of Architectural Historians), 1993-1999.
Chairman, Advisory Committee to the Lexington Board of Selectmen on the Preservation of the Garrity House,
Lexington, MA, 1980-1986.
Member, Lexington Historical Commission, 1976-1981. Chairman, 1976-1978; 1980-1981.
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1.Stone Building Re-use Committee 2.
3. 4.
Would you consider another Committee: Not at this time
For how long should we keep your application on file? 4 months
Full Name: J eff rey C. H owry Nickname: Jeff
Preferred Title(please circle) Mr./Ms./Mrs./Other:
Home Address: 5 Bennett Avenue Zip:
Length of Residence in Lexington: 40 years
Occupation: Commercial Real Estate Appraiser; Historic Preservation Consultant
Work Address: 260 Bear Hill Road, Waltham, MA
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee, please identify: Stone Building Committee
Special Training, Interests, Qualifications: Property Condition Documentation and
Evaluation, Feasibility Analysis, Historic Property Documentation
Have you been asked by a Committee to become a member? N O
How did you hear about the Committee? Liberty Heights E-mail List
Please attach a current resume, if possible. Add any comments below or on a separate page.
any signed by Jeffrey Howry
Signature: Jeffrey HowryDate:2020.09.11 13:03:28-04'00' Date: 9/10/2020
Jeffrey C. Howry
5 Bennett Avenue
Lexington,, MA 0►2421
September 11,,2020
Select Board
Lexington Town Hall
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Select Board:
Please find attached my application for membership in the Stone Building Re-Use Committee as an East
Lexington resident. Also attached is my resume documenting my project experience in historic property
documentation and evaluation. My business career in commercial real estate has included more than
three decades as an appraiser, director of due diligence for several lenders and as a senior program
manager responsible for property condition reports for buildings located throughout the U.S.
The Stone Building is a unique property which could serve several purposes as a gateway for visitors to
Lexington,as well as a space for residents of the community. I would be glad to discuss my
qualifications with those individuals who will select members of the committee.
Sincerely,
Jeffrey C. Howry
Jeffrey C. Howry, Ph.D.
5 Bennett Avenue, Lexin on, MA 02421
iiiiiiiiiw
History & Cultural Resource Management
SUMMARY OF ExPERIENCE
Compliance Survey Documentation
• N H PA Sec. 106 • MA, ME, NH,VT • HABS/HAER Historic
documentation Building Survey Forms Reports
• Visual Impact Studies • National Register • Cultural Landscape
for telecom facilities Nomination Forms Mapping using CIS
National Register • Bridge Inventory • Architectural
Eligibility evaluations Forms Photography
• Memoranda of 0 Archaeological Survey • Industrial History&
Agreement Process Technology
ARCHITECTURAUENGINEERING SURVEY&HISTORY-PROJECT EXPERIENCE
Massachusetts Historic Property Surveys
Massachusetts Say Transportation Authority, Boston, MA - Conducted the first survey of
the subway, rapid transit and commuter rail system for the Massachusetts Bay Transportation
Authority, Boston covering the four inner metro area rail lines.
Central Artery/Third Harbor Tunnel, Boston, MA - Prepared the analysis of the historic
manufacturing industries along right-of-way parcels to identify potential hazardous waste sites as
part of the pre-construction remediation process.
Quincy-Fore River Shipyard, Quincy, MA - Documented and evaluated buildings, engineering
features and equipment at the shipyard to determine their eligibility for listing on the National
Register of Historic Places. Survey prepared for the Massachusetts Historic Commission.
Gloucester Harbor, Massachusetts - Surveyed and evaluated historic maritime industrial
resources for a pilot maritime resource preservation survey and planning study for the National
Park Service.
Haverhill Interceptor Right-of-Way, MA—Principal Investigator for an archaeological survey
of the sewer interceptor route through several Merrimack River towns in Massachusetts.
MASSACHUSETTS RECORD DocuMENTATION
Evaluation of the Engineering Features at the Deer Island Sewerage Works, 1894-
1909, Boston, historic property report prepared for the Historic American Engineering Record.
South Boston Power Station, Massachusetts Transportation Authority, the first central
power station of Boston's mass transportation system; historic property report prepared for the
Historic American Engineering Record.
Washburn & Moen Wire Works, Worcester, Massachusetts, historic property report
prepared for the Historic American Engineering Record (co-author)
Page 1 of 4
Jeffrey C. Howry, Ph.D.
5 Bennett Avenue Lexin on MA 02421
Record photographic documentation has included.
Assabet River Bridge, Grafton, Massachusetts
Bridgewater Street Bridge, Gloucester, Massachusetts
Phoenix Bridge,Arkwright, Rhode Island
Lock of the Enfield Canal,Windsor Locks, Connecticut
Survey Grants & Rehabilitation Proj ects
Hopkinton, Massachusetts — prepared the successful grant application for the first town-wide
survey of historic buildings and structures funded by the Planning and Survey grants program of the
Massachusetts Historical Commission.
Pleasant Street Congregational Church, Arlington, MA — prepared the successful MHC
grant application and served as project manager for a $360,000 rehabilitation project of the
Pleasant Street Congregational Church, Arlington, MA.
TELECOMMUNICATIONS&NHPA SEC. 106 COMPLIANCE
Visual Impact Analyses: prepared reports for telecommunications installations in
Massachusetts, New Hampshire, Rhode Island, Maine, and Vermont reviewed and approved by the
SHPOs—2001-2006.
Section 106 Compliance Documentation: reviewed and approved reports with property
survey forms for all New England states and New Jersey. Forms 620& 621 preparation and
review.
Training Program Development and Mentoring: Developed and taught in-house staff
training course at EBI Consulting (Burlington, MA) on the identification and evaluation of historic
properties and archaeological sites; provided technical support and guidance to all staff on NHPA
compliance, property evaluations and viewshed analysis.
Projects Outside of Massachusetts
U.S. Military Reservation, West Point, NY - Prepared a cultural resources survey of
prehistoric and historic sites throughout the military reservation for wildlife and forest
management programs; assisted in the preparation of a National Register nomination for the
Queensboro Furnace, an eighteenth century iron forge.
Western Maryland, Power Plant Siting Program - Manager for conducting a cultural
resource evaluation of 22 power plant sites and 35 reservoir areas. A multi-phased site-selection
process was employed in analyzing the historic and prehistoric sites on candidate sites through a
collaborative effort with the Maryland Historic Trust.
Northern Tier Pipeline Company, Marine Terminal and Crude Oil Pipeline -
Responsible for the design and direction of the cultural resource program covering the entire 1,500
mile pipeline route through five northwestern states that included a preliminary survey and archival
research, Corps of Engineers permit application involving 22 river crossings, state industrial siting
report, Memorandum of Agreement and expert witness testimony.
General Electric Company, Engineered Manufactured Materials Facility, Alabama -
project manager for the survey and National Register evaluation of historic and archeological
properties on six square miles near Montgomery. Directed the cultural resource documentation
for the U.S. Army Corps of Engineers, Mobile District.
Page 2 of 4
Jeffrey C. Howry, Ph.D.
5 Bennett Avenue Lexin on MA 02421
iiiiiiib"
Union Pacific Coal Train Transportation System, Nebraska - Prepared cultural
resource technical support document for railroad construction and upgrading program along
the length of the Platte River branch line.
Anaconda Co., Hall Molybdenum Mine, Nevada - Managed the prehistoric site survey
and conducted the archival historic research for the EIS and technical support documentation
for the Bureau of Land Management.
AMOCO Production, Wyoming - Designed and managed a cultural resource block-survey
program covering 17,000 acres for the Red Desert gas exploration project.
Chevron Shale Oil Project, Colorado - Managed the baseline cultural resource studies
of more than 16,000 acres in northwest Colorado that included both mining areas and
reservoir sites.
Union Camp Kraft Mill, South Carolina - Designed the cultural resource investigation of
the mill site and prepared the regulatory compliance documentation for the U.S. Army
Corps of Engineers.
Exxon Mining, Underground Mining Evaluation Program, New Mexico - Directed
the cultural resources survey, prepared the EIS and supporting technical documentation for
the U.S. Forest Service.
Koppers Synthetic Fuel Plant, Wyoming - Conducted cultural resource evaluations of
three sites, directed the survey of the selected project areas and prepared EIS and technical
support documents.
PUBLICATIONS&PRESENTATIONS
In and Out of Historic Hazardous Waste; Understanding Process Technology in Historic Industries,
presented at the annual conference of the Society of Historic Archaeology, 1989, Baltimore, MD
Historic Maritime Resources: Planning for Preservation, published by the National Trust for Historic
Preservation. The report provides community-level guidance for the identification and evaluation
of all types of historic maritime resources. Washington, D.C., 1988 (co-author)
Federal Investment Tax Credits for Historic Rehabilitation - The Massachusetts Experience, an analysis
of the economic benefits of investment tax credits prepared for Historic Massachusetts
Inc., a statewide non-profit historic preservation organization, Boston, 1986
Powering the "T".- Power engineering of Boston's rapid transit system, paper presented at the 13th
Annual Conference of the Society for Industrial Archeology, Boston, 1984
Rehabilitation of Historic Industrial Properties in Southern New England, a paper presented at the plenary
session of the national conference of the Society for Industrial Archeology, Newark, New Jersey,
1985
EDUCATION
Ph.D., M.A. Harvard University- microeconomics of indigenous marketing systems in
Central America, Mayan archaeology and socio-linguistics
B.A., Cum Laude Adelphi University - North American prehistory; paled-environmental
reconstruction
PROFESSIONAL AFFILIATIONS
Spcietyfior Industrial Archeology Southern New,En gland Chapter (SIA/SNEC), President 1989-
1992, currently Co-Vice President
American Schools of Oriental Research (Professional Member)
Page 3 of 4
Jeffrey C. Howry, Ph.D.
5 Bennett Avenue Lexin on MA 02421
TECHNOLOGY.Software
ArcGIS, Quantum GIS, ArcGIS Online, Garto, Global Mapper and Worldap
Adobe Photoshop, GIMP
Microsoft Office Suite (Word, Excel, PowerPoint, Outlook,Access)
Page 4 of 4
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1.Stone Building Feasibility/Re-Use Committee 2,
3. 4.
Would you consider another Committee: Not at this time
For how long should we keep your application on file? Until the �ton� committee ends
Mark Manasas Full Name. Nickname:
Mr.
Preferred Title(please circle) Mr./Ms./Mrs./Other.
Home Address: 6 B e n n ett Ave Zip: 02421
Length of Residence in Lexington: 1 5yrs
Occupation: Mechanical Engi neer
Work Address: Self employed
Phone: Home NA Work IAA Fax
Cell
E-mail: Primary: Secondary:
. 20/'' 0 Vision Committee
If you currently serve on a Board or Committee,please identify.
Special Training, Interests, Qualifications: Live in Liberty Heights(LH). Manage LH list-serve with 244 members.
Researched Stone building for a past endeavor.Member of 20/20 Town Wide survey committee.Carpentry/building background.Wife is an architect.
Have you been asked by a Committee to become a member? N o
How did you hear about the Committee? Town n owe I ette r
Please attach a current resume, if possible. Add any comments below or on a separate page.
ligitaiiy signed by Mark Manasas Signature: M a rk M a nasas Date:2020.08.21 18:48:43-04'00' Date: 21 Augu st 2 020
1
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1. Stone Building 2.
3. 4.
Would you consider another Committee: No.
For how long should we keep your application on file? 1 year.
DeVlrl D. Marks DevinFullName. Nickname:
Preferred Title (please circle) Mr./Ms./Mrs./Other: M
r.
Home Address: 1375 Mass Ave. Zip: 02420
Length of Residence in Lexington: 2 years
Occupation: Communications
Work Address: 24 School St., Boston
Phone: Home n/a Work refer cell Fax n/a
Cell
E-mail: Primary: Secondary.
If you currently serve on a Board or Committee,please identify: No.
Special Training, Interests, Qualifications: Please see cover letter. Linkedin profile URL included.
Have you been asked by a Committee to become a member? No.
How did you hear about the Committee? Newspaper.
Please attach a current resume, if possible. Add any comments below or on a separate page.
Signature: Date: Digital Signature. 11 sep20
September 10, 2020
Devin D. Marks
1375 Massachusetts Avenue
Lexington, MA 02420
Dear Select Board:
As an East Lexington resident with an interest in tourism and economic development, I'm writing
to express my interest in participating on the Ad Hoc Stone Building FeasibilitylRe-Use
Committee.
My background in historic preservation and community outreach reaches back 15 years to
Tampa Florida. In the early 2000s, I ran a nonprofit focused on Florida history and heritage
(Reclaiming Our Heritage) that produced an annual festival (The Florida Heritage
CELEBRAT!ON). A key theme in the programming was architectural preservation, green re-use,
and preservation advocacy. The following events were co-produced with the American Institute
of Architect of Tampa Bay (AIATB) Architectural Heritage Committee.
As the CELEBRAT!ON founder and executive director, I collaborated with community leaders
and groups (2006, 2007, 2008) to produce a 10-day, 50-event festival. Annually it proved to be
the largest factor in the annual, state-wide Florida Heritage Week. Among CELEBRAT!ON
programming examples that may strengthen my application, the following events to mind:
RENEW TAMPA BAY. Co-designed and co-produced a weeklong program with the
AIATB, preservation organizations, and history museums. Renew Tampa Bay was a
mini-conference and expo (dovetailing with the Florida Heritage CELEBRAT!ON week)
that took place in a recently-reclaimed and renovated (for re-use as a charter school)
historic West Tampa cigar factory. Exhibitors included construction trade, green
technology, and craft vendors. Lectures explored the advantages of green reuse of
historic structures and involved civic leaders and advocates.
PRESERVATION TEN PHOTO COMPETITION. Co-designed and co-produced a
Tampa Bay-wide photography competition with Tampa Bay Magazine and The Florida
Museum of Photographic Arts. The Preservation Ten highlighted the most-endangered
historic buildings in the region and garnered newspaper, magazine, radio and television
coverage. The resulting attention motivated one historic West Tampa cigar factory owner
to approach the AIATB and initiate re-use project discussions for the long-neglected
property.
Devin D.Marks,Letter of Interest,p.2
ALZHEIMER'S MEMORY BUILDING PROJECT. Designed and co-produced a
discussion and film project with the Byrd Alzheimer's Center & Research Institute and
the Tampa Bay Historical Society. The Alzheimer's Memory Building Project event,
filmed in the historic home of a Tampa founder, explored how community memory is
informed and aided by a neighborhood's architectural heritage. The head of the Florida
Heritage Week in the FL Department of State described the program as"the most
creative and well-conceived blend of health advocacy and historic preservation
education "that she'd ever witnessed.
Beyond the above, on a personal note, I'm motivated to volunteer for three reasons:
1) My family has enjoyed attending the Waldorf School of Lexington for five years, and I've
long asked about the story and use of the Stone Building. (That said, I don't have any
Waldorf-motivated reasons for volunteering.)
2) My business (HutchinsonMarkc.com) specializes in training TED talk and TED-style
speakers. Given the building's public speaking heritage, I've long regarded its "idea
spreading"
past with keen interest. (Again that said, I'm not advancing a re-use vision
exclusively tied to a public speaking venue.)
3) Finally, I came across the posting in Lexington's Colonial Times Magazine, having just
read the profile of"The Remarkable Dan Fenn." Candidly, his example sparked me to
action!
I'm happy to speak with any member of the committee to address any questions related to the
above.
To that end, my cell is Additionally, I can provide references tied to the above
history-loving adventures, if necessar My Linkedln profile is here:
sincerely,
Devin D. Marks
Attachments: 1) Promo card from Renew Tampa Bay.
2) Preservation 10 article clip.
Devin D. Marks, Letter of Interest,p.3
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APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MENMERSHIP
Board/Committee of Interest: f ct c o 2.
3. mbi l. - .
Would you consider another Committee: �= `r 1
9
For homer long should we keep your application on file?
Full'Name: r i , ►c -5c - '� `rl` Nickname:
Preferred Title (please circle)Mr. s s.lOthen
Home Address: Zip: 0?. 2„�
Length.of Residence in Lexington: 1 0
Occupation.: 'S+ 4.+ - '�,c ���,►�.- ,r"-
Work Address:
Phone: Home 'work Fax
Cell
-mail: Primary: Secondary:
If you currently serve on a Board or Committee,please identif�;,:
Special Training,Interests, Qualifications: F4D t t ,.► «e �-�►�~
tom "' " .,,..~" fir'"'i ex( t r-�t t v ► +C . ,r . +�.' e: W`t i
Have you been asked by a Committee to become a member? Vn C)
How did.you hear about theCommittee? 'T cx., jvn �j e.LA..)s � A y-v,ex
Please attach a current resume, if possible. Add any comments below or on a separate page.
i nature: Date: 2 0 4��'q24:�:>
Melinda Nasardinov
5 Watson Road
Lexington MA 02421
24 August 2020
Dear Select Board:
I have been curious about the Stone Building since my family moved to Lexington in
the spring of 2010. For eight years we lived nearby on Massachusetts Ave. Two years
ago we moved a short distance to our current home on Follen Hill. We have often
wondered what the branch library was like and what the future of the building might be.
We are fond of its stately presence and appreciate the history of the Stone building,
Follen Church, Brick Store, and Adams School.
I have been at home with my children for the past decade, during which time I served
on the board at Community Nursery School and in various roles for the Bowman
School PTA. Prior to that I did curatorial work with a specialization in early American
culture and museums. My work with Historic New England's collection of historic
houses made me well aware of the challenges and opportunities that old buildings
present.
I would love to see the Stone Building become more than a backdrop to the East
Village Fair and my weekly grocery pickup. I am interested in working with other
committee members to create a plan that respects the history of the building while
meeting the modern needs of the community.
Sincerely,
Melinda Nasardinov
MELINDA TALBOT NASARDINOV
5 Watson Road
Lexin
i j ton MA 02421
EDUCATION
The Attingham Trust for the Study of English Country Houses and Collections
Attingham Summer School, 2004
Gerald Watland Scholar
Winterthur Program in Early American Culture, University of Delaware
M.A. in Early American Culture, 1999
Certificate in Museum Studies, 1999
Thesis: "'Dreadful fashionable': The Work of Mary Anne Warriner, Rhode Island Milliner"
The College of William and Mary
M.A. in American Studies, 1998
Thesis: "Producing the Past: Museum, Reproductions, Consumers, and Authenticity"
Smith College
B.A. cum laude in American Studies, 1996
Historic Deerfield
Summer Fellowship Program, 1995
PROFESSIONAL EXPERIENCE
Historic New England
Assistant Curator and Co-Curator of America's Kitchens, 2005-2007
Museum of Fine Arts, Boston
Research Assistant,Art of the Americas, 2004
Historic New England
Assistant Curator, 2000-2003,Associate Curator, 2003
Historic Deerfield
Summer Fellowship Program
Assistant Tutor, 1999
NASARDINOV (cont.)
PUBLICATIONS
Books
Nancy Carlisle and Melinda Talbot Nasardinov,America's Kitchens (Boston: Historic New
England, 2008).
Gerald W. R. Ward,Nonie Gadsden,, Kelly H. L'Ecuyer, and Melinda Talbot Nasardinov, MFA
Highlights:American Decorative Arts and Sculpture (Boston: Museum of Fine Arts, 2006).
Articles
"Mary Anne Warriner, Rhode Island Milliner," Textiles in New England II.• Four Centuries of
Material Life(The Dublin Seminar for New England Folklife Annual Proceedings, 1999).
"Bake Ovens to Bauhaus: Three Centuries of New England Kitchen History,"Association for
Living History, Farm and Agricultural Museums Bulletin Vol. 36, No. 2 (Summer 2006).
"Art & History,"Historic New England(Summer 2002).
"Man at Work,"Historic New England (Winter 2001).
"Preserving Your Wedding Dress,"Historic New England(Summer 2001).
Encyclopedia Articles
"Cooking" and"Cookbooks," Women in American History:An Encyclopedia, ed. Hasia Diner
(Facts on File, forthcoming 2009).
"Kitchens and Pantries,"Material Culture in America: Understanding Everyday Life, ed. Helen
Sheumaker and Shirley Teresa Wajda(Santa Barbara, CA:ABC-CLIO, 2007).
Book Reviews
"American Silk 1830-1930: Entrepreneurs and Artifacts. (Book Review)." Winterthur
Portfolio Vol. 42, No. 4 (Winter 2008).
"West Virginia Quilts and Quiltmakers: Echoes from the Hills. (Book Review)." Winterthur
Portfolio Vol. 37, No. 1 (Spring 2002), 87-90.
NASARDINOV (cont.)
EDITING
Unpublished biochemistry manuscript, Massachusetts Institute of Technology.
Fiona Bird,Kids'Kitchen. Boston: Barefoot Books, 2009.
PROFESSIONAL ACTIVITIES
Trustee, Robert Treat Paine Historical Trust, 2001-2003
APPLICATiON FOR APPOINTM11-iNT
FOR BOARD/CONIMIT,rEE NIENIBERSHIP
Beard Corn nii ttee,of Inte.re s t: .. , d 6-,)
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Would you consider another Committee:
------------
For how lonor should we keep your application on file?
� «+^.. YICJ�w M
Full Name:
Nickname:
Preferred Title (please circle) yAts./Mrs./Otlier:
.4
Honie Address: CK- /<q Z*[): 6
Lenoth of Residence in Lexinaton:
Occupation:
Work Address: f4�yt tl m 1� t 0
I
Phone.-, 1-Tonic Work Fax
Cell
E-mail: Primary: Secondary:
If YOU currently'seme on a ..,, oar" or oninii eel, P ease identify: &L�1 , prokc
Special Trainincr, Interests, Qualifications.- <fyz,-.,i C.,0 T25"-C
tTi o PJJ A-r V-1 15 '1DEe01-
0
I-lave you been asked by a Conimittee to become a niember?
I low did you hear about the Cornni1ttee".1
Please attach a current resume, if possible. Add any conu-rents below or on a separate paue.
4".1
Sianaturd: Date:
4w*
1APPLICATION FORAPPOINI'MENT
F'OR BOA RD/CONI NI ITTEE NI EM B ERSH IP
Board,'Cornniittee. of Interest- LStone Bldg Ad Hoc
4.
Would you consider another Conitnittee,- N A
For how on shotild we keep your apples n on file"? NA
Paul 'Smyke
Full Name. Nickiiame:
"Preferred Title (please circle)
Mr
------------------------ ------------------
Hon,ieAdd1-es,,(-,- b66 Mass Ave, Leington, MA Z111. 02420
L,em,)th off" widen -In Lexington- 5+ years
Occup,tion. Executive
350 Madison Ave, NY NY (I work remotely)
ork Address.-
Phone: Hon-i.e
Ce I I illillillillimimilillililillig-- NVork, ........ Fax
--------------
L 4
'i-mail.- Primarv: Secondai-N
NA
f fy,ou currently serve on a Board or Conimittec., please idei'nif'N
Spi.NIciall"rainino, Interests, QLIZIlifilcatIORS" Please see attached letter,
No
Have you been ta<sked bva C"onimittee to become a member.
1,1(,-)Nv did Ml licar about the Conimiace" Paper, Town site, etc,,
111case attach a cuggiugisume. if possible, Add any cornincn.ts below or on a separatc paw.
14 Sept'20(11 Sept onginally)
Siuiial ttr�
Da-le-
Paul Smyke bio—
Paul Smyke currently serves as Special Advisor to the Chairman and Head of Regional Strategies, North
America, of the World Economic Forum. He joined the organization 33 years ago when the Forum
employed 35 staff, compared to over 800 today, and split that time evenly between the Geneva
headquarters and the east coast of the United States. He is the longest serving employee of the WEF
after Executive Chairman Klaus Schwab who founded the organization fifty years ago.
Most recently, Paul has focused his attention on the Forum's strategy and growth in the United States,
primarily in political circles, as well as key institutional relationships in the realm of business, media,
academia and civil society. This role combines designing and implementing engagement strategies for
the above.
As such he serves as the principal interface between the Forum and policy-makers in the Administration,
Capitol Hill, Independent Agencies, and Governors around the country. Under Paul's leadership, dozens
of such officials, ranging from Members of Congress to First Ladies, Cabinet Secretaries,Vice-Presidents
and Presidents have taken part in Forum activities in Davos and around the world.
Earlier in his tenure, Paul served in several capacities, including Member of the Executive Board and
Senior Advisor to the Managing Board. He has held both functional and geographic responsibilities,
having been the `Face of the Forum' in charge at various times of political and business relationships,
especially in Latin America during most of the 1990s. He is a skilled moderator of seminars having
facilitated hundreds of high-level gatherings these past decades.
Outside the Forum, Paul serves as an on-air commentator for Swiss TV and radio (in French),with
dozens of live appearances discussing US politics and current affairs in the past decade. He also serves
on the Advisory board of Swissnex Boston --the Swiss science and innovation consulate in Cambridge,
Massachusetts.
Paul completed high school in Geneva,Switzerland,followed by a BA in Speech Communication at
Macalester College, and an MA in International Relations from the Johns Hopkins University, School of
Advanced International Studies (SAIS).
During a `gap year' after university, Paul lived in Hawaii and worked on a number of political campaigns
around the United States.
Paul lives in Lexington, MA, is the father of two children, and formerly coached youth soccer; he enjoys
skiing, hiking, as well as mountain and road biking, and has dual Swiss and US nationalities.
Stone Building Feasibility/Reuse Committee—Paul Smyke note of interest
To whom It May Concern:
I would like to express my sincere interest in serving on this ad hoc committee. While I've only lived in
Lexington for five years, my house is just a few hundred yards away, and I've always been greatly
intrigued by the potential of the location.
Inspired by the history that emanates from the building on my frequent walks in the neighborhood, it
has a distinguished past, and must have an equally promising future. Now more than ever when the
nation is as polarized as it is, I genuinely feel that the Stone building and Lexington could become the
hub for a new style of conversation and debate, drawing on the rich heritage contained within those
walls.
During my career at the World Economic Forum I have had the privilege to gather hundreds of leaders—
often with opposing points of view—for conversations and dialogue that need to happen if we hope to
address the very challenging issues society faces today. It brings me great excitement to think of
bringing the know-how and experience I have accumulated, and contribute to designing a new life for
the Stone building.
This would need to be financially sound, in touch with the times, and leveraging technology and the
community as much as possible. Working on a committee can be a challenge, yet I also take great
pleasure in driving those holding opposing views towards consensus. It would be an honor to give back
to this town by serving in this capacity. Please don't hesitate to contact me if I can provide any
additional information, and I've attached my bio below for reference. Sincerely,
Paul Smyke
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Amendment to Battle Green Use Request - Filming of Virtual Veterans Day Event - Rain
Date
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
I.10
SUMMARY:
The Lexington Minute Men are requesting an amendment to their Battle Green Use Request application to
include a rain date for the LexMedia filming of a virtual Veterans Day event on Wednesday, October 28, 2020
from 2:00pm to 3:00pm. The Lexington Minute Men would like to include a rain date of Thursday, October
291 2020 from 2:00pm to 3:00pm. The original request application was approved at the Select Board meeting
on Wednesday, October 21, 2020.
Police, DPW, and Fire have reviewed this request and have no objections.
SUGGESTED MOTION:
Move to approve the amendment to the Lexington Minute Men Battle Green Use Request for the inclusion of
a rain date on Thursday, October 29, 2020 from 2:00pm to 3:00pm.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/26/2020 9:10pm
ATTACHMENTS:
Description Type
F) Aryiendrinient,to I 3attle(keen.Request f'or,L.,ex.Media.Filvining I...')Uri.n.g Rackul,,.)Vlaterial
Virtual Vcterans Day I ent Add Rain I kate
From: Steve Cole
To: Select Board
Cc: Kevin Collins;Stacey Prizio
Subject: LMM Rain Date Request
Date: Friday,October 23,2020 7:53:20 AM
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Dear members of the Select Board,
Thank you for approving our request for use of the Green on October 28th.We forgot to request a rain date.May we
please request a rain date for the same event on Thursday,October 29 at 2 PM? Thank you for your consideration.
Steve Cole
2nd Lt. of Muskets
Lexington Minute Men