HomeMy WebLinkAbout2020-10-19 SB Packet - Released SELECT BOARD MEETING
Monday, October 19, 2020
Conducted by Remote Participation*
6:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wish to speak during public comment to assist the Chairman in managing meeting times.
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. C O VID-19 & Reopening Update 6:05pm
• Strategies, Implementation, Community Response Actions and Reopening
Efforts Related to C O VID-19 Guidelines and Directives
2. Update on Next Steps for Social Racial Equity Initiatives 6:10pm
3. Sign State Election Warrant 6:15pm
4. Select Board Committee Appointments & Resignation 6:20pm
5. Response Letter to Hanscom Air Force Base Notice of Environmental Assessment 6:25pm
6. Special Town Meetings 2020-2 and 2020-3 6:30pm
Special Town Meetings 2020-2 and 2020-3 Article Positions and Discussion.
7. Request to Designate Lexington as a Bee City USA 6:45pm
CONSENT AGENDA
1. Approve and Sign Proclamation- Domestic Violence Awareness Month
2. Water and S ewer Finals
3. Water and Sewer Commitments
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Flyer- Veterans Day Car P arad e
ADJOURN
1. Anticipated Adjournment 7:05pm
*as per Executive Order regarding remote participation:http s://www.mas s.gov/do c/op en-meeting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from their computer or tablet by
clicking on the following link at the time of the
meeting:https://zoom.us/j/95198655289pwd=SzdveFFgY2Z5ZT BIT FMxSUZP RT JiUT 09
iP ho ne one-tap:
+19294362866„95198655289# or+130171585921195198655289#
Telephone:+1 301 715 8592 or+1 312 626 6799
Webinar ID: 9519865 5289
Passcode: 114673
The next regularly scheduled Select Board meeting will be held by remote participation on
Wednesday, October 21, 2020 at 6:OOpm.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and LezVfeilads
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
C O VID-19 & Reopening Update
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.1
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:05pm
ATTACHMENTS:
Description Type
COVID-19 UPDATE
10/16/20
Updated Public Health Information (as of 10/16/20):
• 369 Confirmed (cumulative) Cases in Town of which 7 are active cases.
Town/School/Community:
• We currently have 50%of employees working in the office/50%working remote and will be open to
the public by appointment (only) on 10/19. We do continue to review positive cases in the
state/region and will take appropriate action should the positive cases continue to rise.
• We continue with no employees that are presently positive with COVID-19.
• We continue to have a regular, COVID-19 conference call every Wednesday morning at 9 AM with
the Senior Management Team and Health Officials.
• We are continuing to move forward on town-provided remote learning options for our town and
school department employees which is called LexRecConnect and anticipate opening the program
shortly after the election. After reviewing the property at 173 Bedford and some of the
technological/communication issues, we will be moving forward initially with the Cary Memorial
Building. We are currently accepting registrations into next week and will have a better idea of the
participation level in one week.
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775 Town of Lexington
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1625 Massachusetts Avenue
�F APRIL 19TM Lexington,MA 02420
x►NUS
(781)-698-4533
Fax(781)-861-2780
David Neylon,RN,MPH,REHS/RS Board of Health
Public Health Nurse x 84509 Wendy Heiger-Bernays,PhD,Chair
Burt M.Perlmutter,M.D.
Casey Mellin,REHS/RS,CHO David S. Geller,M.D.
Health Agent x 84507 John J. Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Alicia McCartin
Health Agent x 84519
COVID-19
Lexington Office of Public Health Situation Report
Week of 10/12/2020
To: Jim Malloy, Town Manager
From: Alicia McCartin, Health Agent
Date: 10/15/20
Current Snapshot (Data range from 3/7/20 to 10/14/20 unless otherwise noted)
• 369 total confirmed Lexington cases as of 10/14/20 (7 new confirmed cases this week;
14 day case count 12)
• 70 total probable Lexington cases as of 10/14/20 (1 new probable cases this week)
• 7 confirmed cases have not cleared isolation (recovered) at this time
• No fatalities this week.
• Total fatalities since 3/7/20 =47 (94%* associated with Long-term Care Facilities) *Self-
report by LTCF;not checked against official death certificates
• Total number of Lexington residents tested in previous 14 days =2660 individuals
as of 10/14/20.
• Percent of individuals tested last 14 days that were positive as of 10/14/20 = 0.45%
• Average daily incidence rate per 100,000 = 2.1
1
Lexington Confirmed Cases by Week (3/7/20* to 10/14/2020)
*First case reported 3/7/20; **Peak surge week of 4/13/20;
***Confirmed case reclassified as negative per updated state case
surveillance definition
**** Confirmed case reclassified to different jurisdiction as the positive case was not a Lexington resident
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3/4/2020 0 0
3/11/2020 3 3
3/18/2020 6 3
3/25/2020 14 8
4/1/2020 28 14
4/8/2020 62 34
**4/15/2020 151 89
4/22/2020 206 55
4/29/2020 254 48
5/6/2020 275 21
5/13/2020 289 14
5/20/2020 302 13
5/27/2020 309 7
6/3/2020 315 6
6/10/2020 318 3
6/17/2020 321 3
6/24/2020 321 0
7/1/2020 326 5
7/8/2020 327 1
7/15/2020 329 2
7/22/2020 332 3
7/29/2020 335 3
8/5/2020 339 4
***8/12/2020 338 0
8/19/2020 340 2
8/26/2020 341 1
9/2/2020 343 2
9/9/2020 343 0
9/16/2020 350 7
****9/23/2020 351 1
9/30/2020 358 7
10/7/2020 362 4
10/14/2020 369; 7
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Lexington Confirmed Cases by Gender (3/7/20* to 10/14/2020)
*note—date of Lexington's first confirmed case; cumulative case count
Gender #Cases Percent
Unknown 12 3%
Female 217 59%
Male 140 38%
Total 358 100
Percentage of Lexington Confirmed Cases by Gender*
Data from 3/7/20-10/14/2020
Unknown
3%
otal Cases=369
4
Lexington Confirmed Case Distribution by Aye in 10-Year Increments (3/7/20 to 10/14/20)
Age Range #Cases (cumulative count)
0-10 4
10-20 19
20-30 18
30-40 19
40-50 43
50-60 58
60-70 44
70-80 63
80-90 69
90-100 30
100-110 2
Total 369
ilia r ;
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5
Lexin2ton Confirmed Cases by Reported Race/Ethnicity (3/7/20 to 10/14/201
Race/Ethnicity #Cases (cumulative count)
American Indian Alaskan Native 1
Asian 25
Black/African American 21
Other 45
Unknown 59
White 218
Total 369
Percentage of Lexington Confirmed Cases by Race/Ethnicii ty*
*Data firorn 3/7/20 10/14/2020
American Indian Alaskan
Native
0%
uu ���hh�,
� sip
At a
Other
12%
Total Cases=369
6
Changes over last 14 days (9/30/2020- 10/14/2020)
On 7/15/20, the Massachusetts Department of Public Health (MDPH)has updated their
City/Town reports to reflect percent changes over the past 14 days only, rather than total
cumulative standardized rates. Data reported below compare Lexington confirmed cases (PCR
results) to 8 geographically adjacent communities.
Average daily incidence rate per 100,000 over the last 14 days (9/30/2020- 10/14/2020)
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Waltham 0.67% 110 18769 125
Bedford 1.00% 7 1195 12
Woburn 2.14% 63 3499 75
Lexington 0.45% 10 2660 12
Burlington 1.25% 23 5.9 2081 26
Belmont 0.23% 7 3091 7
Arlington 0.28% 9 4708 13
Winchester 0.59% 13 4.2 2205 13
Lincoln 0.40% <5 1.7 502 32
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Number of Cases Tested with Confirmed Positive Results for COVHD-19 in the
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*9/30/2020- 10/14/2020
140
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100
80
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40
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Waltham Woburn Lincoln Burlington Winchester Arlington Lexington Bedford Belmont
Percentage of Cases Tested with Confirmed Positive Results for COVII[,"")-19*
*9/30/2020 10/1 4/2020
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Woburn Burlington Bedford Waltham Winchester Lexington Lincoln Arlington Belmont
8
,aj QF Massachusetts Swart Public l -19 Dashboar nesday, October III
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Testing
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C�rr1t�Sources,.��"7.��.,�. I�:,�t�� u�"awrw,r.dr..d d�:�tdrr�Lur �,u��d.dr7f�ctiu�u I uu7d Laboratory T anid F/,gure:c:ratld Iby tl,,,ie Oftua..e of Popudatrr7irrl tdr„naltd"m.
Note-MINI data uC",r.Urrerrt as of .008rru on tlre rfato at tl7e top of tht�PE190.Data prrOwvuSly 5hOVVF1 according to date.report rec6vedw data n�w prsented according to date the individual was tested..Eu to IaIq in
,
ruc ortulm by laboratories,counts,for mlost recent dates are likely to be urrco Iete,this,graph is lagged by one day as aI reSr:ult:Percent of Tested Irrci,udualiS who are Positive counts the rrurmbr of individuals,with at
least onL7,molecular test Percent of all Molecudlar Tests:that are Positive crauir'wlts the,total number of m0lerul:ar tests performed.This includes uir6vidualls Wit,have had more than I molecular test. �
9
Discussion of Data and Lexington Office of Public Health COVID-19 Activities:
There was 7 new confirmed COVID-19 cases in Lexington this past week. In addition, there
were 1 new probable cases this week. At this time there are a total of 7 active cases in Lexington
that are in isolation until recovery. There have been no fatalities this week.
Over the past 14 days, MDPH reported 2660 Lexington residents have been tested for COVID-
19 with analysis by PCR. Of those residents tested, the state reported less than 12 individuals
(0.45%) were confirmed positive. To better inform local decision making, the state has
released an interactive color coded map with standardized daily incidence rates averaged
over the previous 14 days. The map can be found at the following link:
data r ortin tan ar ize rates per
100,000) for Lexington and the 8 communities geographically adjacent to Lexington have
been added to the table on page 7 of this report.
Long Term Care Facilities and Assisted Living Facilities
New guidance was announced on 9/14/20 that allows safe indoor visitation to resume in nursing
homes and rest homes, and further expands indoor visitation options in assisted living residences
(ALRs) starting Friday, September 25. The guidance from the Department of Public Health
(DPH) and the Executive Office of Elder Affairs (EOEA) balances the important role visitation
plays in supporting resident emotional health and quality of life, while ensuring necessary
infection control measures are in place.
September 14's announcement builds on previous guidance to further support residents and their
loved ones who have been disproportionately impacted by COVID-19. In March, the
Commonwealth acted quickly to take precautions in restricting visitation at nursing homes, rest
homes, and ALRs to protect resident safety and mitigate the spread of COVID-19. As the
Commonwealth proceeded with a phased reopening, visitation restrictions were updated in June
to allow for outdoor visitation with guidance on how these visits could safely occur.
Nursing homes and rest homes may resume in-person visits so long as appropriate infection
control and safety measures are in place, including:
• Indoor visits should occur within a designated visitation space that is close to the entrance
of the facility and allows for social distancing
• The visitor must be screened for COVID-19 symptoms and have their temperature
checked
• Residents, staff, and visitors must wear a mask or face covering for the duration of the
visit
• The visitor must remain at least 6 feet away from the resident for the majority of the visit
• If desired by both parties, there may be physical contact between the resident and visitor
so long as precautionary measures are followed such as hand sanitation before and after
contact
• A schedule is implemented for frequent disinfection of the designated visitation space
10
• The unit, floor, or care area where the resident lives must not have any COVID-19 cases
in residents or staff in the past 14 days and the facility is not experiencing a staffing
shortage that requires a contingency staffing plan
ALRs were previously able to resume indoor, in-unit visitation, and may now also resume indoor
visitation in a designated shared space such as a waiting room near the entrance of the residence.
ALRs are subject to the same appropriate infection control and safety measures described above,
except for the requirement that there are no COVID-19 cases in the past 14 days.
CareOne Lexington:
• Total# of positive resident cases (cumulative, including fatalities): 75
• Total# of suspect or confirmed fatalities (included in the number above): 24
• Current resident census (as of 10/15/20): 126— 1 of 4 units has been designated as a
quarantine unit(21 current patients)
• Staff- 35 staff have tested(+) and completed their isolation period
• No current staffing needs; no critical PPE needs
• CareOne is quarantining all new admissions and testing these residents on day 3 post-
admission and again between days 10 and 14 post-admission
Pine Knoll:
• Total# of positive resident cases (cumulative, including fatalities): 52
• Total# of fatalities (included in the number above): 16
• Current resident census (as of 10/14/20): 72—there is 3 resident currently in quarantine
• Staff-At this time there have been 19 staff test (+) out of total of approximately 85 total
staff; all positive staff have completed their isolation periods
• Pine Knoll completed their third MDPH infection control audit on 6/19/20 and received a
28 out of 28 score
• Pine Knoll has nearly 2 months' supply of PPE on hand and recently created a new PPE
storage area in their facility
Brookhaven:
• Total# of positive resident cases (cumulative, including fatalities): 11
• Total# of fatalities (included in the number above): 3
11
• Current resident census (as of 10/14/20): 400 - across Skilled Nursing (11), Assisted
Care (31) and Independent Living (356)
• Staff- 17 staff have tested(+); all but 1 staff have completed their isolation periods at this
time
• In August, Brookhaven removed 37 Skilled Nursing beds permanently, (previously 49
total beds, now 12 total SNF beds) and increased total Assisted Care units from 19 units
to 49 units
Youville Place:
• Total# of positive resident cases (cumulative, including fatalities): 21
• Total# of fatalities (included in the number above): 1
• Current resident census (as of 10/14/20): 78 - across traditional assisted living (56) and a
memory care unit (22)
• Staff- 11 staff have tested(+) of 61 staff; all have completed their isolation periods
Artis Senior Living:
• Total# of positive resident cases (cumulative, including fatalities): 0
• Total# of fatalities (included in the number above): 0
• Current resident census (as of 10/13/20): 31 (utilizing 2 of 4 units—Artis is exclusively
`memory care')
• Staff-4 staff have tested negative as a result of community or household exposures
12
-�L\
Tl� '_ The Commonwealth of Massachusetts
- Executive Office of Health and Human Services
Department of Public Health MARYLOU SUDDERS
Bureau of Health Care Safetyand QualitySecretary
67 Forest Street, Marlborough, MA 01752 MONICAComm REL,,MD,MPH
CHARLES D.BAKER
Governor Tel:617-624-6000
www.mass.gov/dph
KARYN E.POLITO
Lieutenant Governor
Memorandum
TO: Long-Term Care Facilities
FROM: Elizabeth Daake Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: September Update to Caring for Long-Term Care Residents during the COVID-19 Emergency
DATE: September 15,2020
The Massachusetts Department of Public Health(DPH)recognizes that providing care for individuals seeking
treatment for Coronavirus Disease 2019(COVID-19)may prove to be especially challenging for health care
practitioners and facilities. As part of ongoing statewide preparations and to address the increase in COVID-19
cases,DPH is issuing this memorandum to long-term care facilities with recommendations for admitting residents
and caring for residents with presumed or confirmed COVID-19 to help mitigate the spread of COVID-19.This
update replaces the July 30 version and now includes a revised personal protective equipment chart in Appendix A.
All rest homes and nursing homes must be prepared to care for COVID-19 positive residents.Residents infected
with COVID-19 may vary in severity from lack of symptoms to mild or severe symptoms. Symptoms may be mild
and not require transfer to a hospital. All facilities are expected to follow the infection prevention and control
practices recommended by DPH and the Centers for Disease Control and Prevention(CDC).
The following recommendations are consistent with Centers for Medicare and Medicaid Services(CMS)guidance
released on April 2,2020,which can be found here:
care,,,,,,fac it �..�da��ce.p
.................................................................................... -
Screening of All Individuals
Long-term care facilities should be screening all individuals entering the facility,including healthcare personnel and
visitors, for symptoms on a daily basis. In accordance with previously issued guidance,every individual regardless
of reason for entering a long-term care facility should be asked about COVID-19 symptoms and must also have their
temperature checked by another individual.
Long-term care facility personnel must be screened for symptoms at the beginning of every shift.If long-term care
facility personnel were screened at the beginning of their shift and must then leave the facility and return during that
shift,the long-term care facility personnel do not need to be rescreened upon re-entry to the facility.
Residents should be asked about COVID-19 symptoms and must have their temperatures checked a minimum of
two times per day.
Use of Personal Protective Equipment(PPE)
Long-term care facilities should ensure all staff are using appropriate PPE when they are interacting with residents,
to the extent PPE is available and in alignment with DPH and CDC guidance on conservation of PPE.All long-term
care facility personnel should wear a facemask while they are in the facility.
13
Full PPE,including N95 respirator or,if not available, facemask,eye protection,gloves and gown, should be worn
per DPH and CDC guidelines for the care of any resident with known or suspected COVID-19 per CDC guidance on
conservation of PPE.If any residents admitted for longer than fourteen days or staff are confirmed to be COVID-19
positive within the past fourteen days,healthcare personnel should wear additional PPE for the care of all residents,
except COVID-19 recovered residents. Appendix A provides PPE guidance,based upon the resident's COVID-19
status.
When possible,all long-term care facility residents,whether they have COVID-19 symptoms or not, should cover
their noses and mouths any time they leave their room and when they are in their room and staff are present. Such
face coverings can include cloth and non-medical masks.
Staffin
DPH requires long-term care facilities to implement the following staffing recommendations to mitigate the risk of
transmission within facilities.
• Ensure all staff can recognize the signs and symptoms of COVID-19 and that a procedure is in place for
alerting the nurse responsible for the resident's care.
• Create separate staffing teams that are dedicated for residents that are COVID-19-positive.
• Exercise consistent assignments of staff to residents regardless of symptoms or COVID-19 status. This
practice can help with detection of emerging condition changes.
• As much as possible, staff should not work across units or floors.
• Minimize the number of staff caring for each resident.
• Limit staff's onsite work to only one facility,whenever possible.
Separation of COVID-19 Positive Residents
Long-term care facilities must separate residents who are COVID-19 positive from residents who do not have
COVID-19 or who have an unknown COVID-19 status. Whenever possible,long-term care facilities must establish
a separate, dedicated wing or unit(hereafter"dedicated space")within the facility to care for COVID-19 positive
residents.Facilities with dedicated COVID-19 space must be capable of maintaining strict infection control practices
and testing protocols. Facilities must make every effort to have separate staffing teams for COVID-19-positive and
COVID-19-negative residents
When possible,a long-term care facility should establish designated space, such as a room at the end of a unit or
hallway or a dedicated unit or wing within the facility to care for recovered residents who tested positive for
COVID-19,cared for in the dedicated space for fourteen days and are no longer exhibiting any symptoms of
COVID-19. Staff are no longer required to use full PPE,only facemasks,when caring for such recovered residents.
Updated Admissions
When a long-term care facility resident is transferred from a long-term care facility to a hospital for evaluation of
any condition,including but not limited to,COVID-19 care,each long-term care facility must accept the resident's
return to the facility when the resident no longer requires hospital level of care.
Long-term care facilities shall not condition admission or return to the facility on COVID-19 testing or COVID-19
test results.If a test is not performed before hospital discharge,the long-term care facility should test the resident
upon admission,if a test is available.
Awaiting the test results should not delay an individual's discharge from the hospital to the long-term care facility.
Newly admitted or readmitted residents to a long-term care facility should be quarantined in a private room or
dedicated quarantine space and monitored for symptoms of COVID-19 for fourteen days after admission to the
14
facility and should be cared for using all recommended COVID-19 PPE. If a resident receives a positive COVID-19
test result during the fourteen days of quarantine,the resident should be moved to a dedicated COVID-19 space.
Residents who are readmitted after less than 24 hours in a hospital do not need to be quarantined upon return.
Nursing Homes with Dedicated COVID-19 Space
Whenever possible,hospitalized patients who are confirmed to be infected with COVID-19 and require skilled
nursing level of care should be admitted to a facility with a dedicated COVID-19 space.
DPH continues to work with state,federal and local partners on the outbreak of novel Coronavirus 2019 (COVID-
19), caused by the virus SARS-CoV-2,and we continue to appreciate the essential role you have in responding to
this evolving situation.
DPH strongly encourages all nursing homes in Massachusetts to monitor the Centers for Medicare&Medicaid
Services(CMS)website and the Centers for Disease Control and Prevention(CDC)website for up-to-date
information and resources:
• CMS website:h /Current
.:....:.....:..: e cies�Current,,,,,,E er
• CDC website: t p....11:.....:.....:..:.....:...:.:........:.....:....... c..Q.. ov/coronavi s/ 019,,,,,,ncov/healthcare,,,,,,facilities/index.ht l
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: htt s:// . ss. v/ l r n vi s.
15
Appendix A
Personal Protective Equipment Used When Providing Care to Residents in Long Term Care***
Resident Type Recommended PPE
COVID Negative* e i eats When there are Full PPE to include Facemask,Face Shield/Goggles,
resident** or staff case(s)identified within the last Gown and Gloves. Gown use can be prioritized for
14 days in the facility. high-contact resident care activities'. Gown and gloves
must be changed between residents.
COVID Negative* Residents When no resident** Facemask and Face Shield/Goggles
or staff cases are identified within the last 14 days
in the facility.
COVID Recovered e i nts(meet 14d/24h Facemasks only
threshold clearance)
.t1)Positive Resi.dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
available),Face Shield/Goggles, Gown and Gloves.
Gown and gloves do not need be changed between
residents.
Quarantined or S uspected.Resli dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
(i.e.New admission or exposed to a confirmed available or if resident not known to have exposure to
COVID case,symptomatic individual with test a confirmed COVID case),Face Shield/Goggles,
result pending) Gown and Gloves. Gown and gloves must be changed
between residents.
*"Negative"refers to a resident who has never tested positive.
**"Resident case"means a case that was acquired in the facility(i.e.not within 14 days of admission)
***Individuals infected or co-infected with a communicable disease(such as Clostridioides difficile)should be
cared for using appropriate PPE, changed between residents.
'htt s-//www.cd ov/coron virus/ 1 9 ncov/hc /lon0.......term care.ht 1
16
Prioritizing gowns for activities where splashes and sprays are anticipated(including aerosol-generating procedures)
and high-contact resident care activities that provide opportunities for transfer of pathogens to hands and clothing of
HCP,is recommended.
CDC provides these examples of high-contact resident care activities:
• Dressing
• Bathing/showering
• Transferring
• Providing hygiene
• Changing linens
• Changing briefs or assisting with toileting
• Device care or use: central line,urinary catheter,feeding tube,tracheostomy/ventilator
• Wound care: any skin opening requiring a dressing
ps:// .cdc.gov/hai/contain ent/PP�,,,,,, ursin ,,,,,Ho es.ht 1
17
Executive Office of Health and Human Services
Z W Department of Public Health
d Bureau of Health Care Safety and Quality
67 Forest Street, Marlborough, MA 01752
w
MARYLOU SUDDERS
CHARLES D.BAKER Secretary
Governor
MONICA BHAREL,MD,MPH
KARYN E.POLITO Commissioner
Lieutenant Governor
Tel:617-624-6000
www.mass.gov/dph
Memorandum
TO: Nursing Home and Rest Home Administrators
FROM: Elizabeth D.Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: Updates to Visitation Conditions,Communal Dining and Congregate Activities in Long-Term
Care Facilities during the COVID-19 Outbreak
DATE: September 14,2020
The Massachusetts Department of Public Health(DPH)continues to work with state, federal and local partners on
the outbreak of Coronavirus Disease 2019(COVID-19),caused by the virus SARS-CoV-2, and we continue to
appreciate the essential role you have in responding to this evolving situation.
This memorandum replaces the memorandum issued on August 17,2020 and is effective as of September 25,2020.
This updated memorandum provides indoor visitation conditions.
The implementation of this guidance is contingent on Massachusetts meeting a range of public health metrics
httpL://www.mass.lov/info deta is/reope .� �assach setts Ongoing performance on these measures will inform
additional reopening decisions.
Limitations on Long-Term Care Visitation:
Long-term care facilities may allow visits with residents to occur,provided that the social distancing and protection
requirements described in detail below are followed.As much as possible, long-term care facilities should continue
to use alternative electronic methods for virtual communication between residents and visitors, such as Skype,
FaceTime,WhatsApp or Google Duo.
In-Person Visitation:
A long-term care facility may allow in-person visitation in a designated visitation space,provided that the long-term
care facility implements all of the following safety,care,and infection control measures and policies:
• A resident who is suspected or confirmed to be infected with COVID-19 cannot participate in a visitation.
A resident may be visited if. the resident has recovered from COVID-19; or the resident is currently
quarantined after a recent hospital stay and is not suspected or confirmed to be infected with COVID-19,or
the resident is not quarantined and has never tested positive for COVID-19.
• Prior to transporting a resident to the designated visitation space,the long-term care facility must screen the
visitor for COVID-19 symptoms and check their temperature.Any individuals with symptoms of COVID-
19 infection(fever equal to or greater than 100.0 F, cough, shortness of breath,sore throat,myalgia,chills
or new onset of loss of taste or smell)will not be permitted to visit with a resident.
• Transport of a resident to and from the designated visitation space must be safe and orderly. At a
minimum, safe transport means that the resident cannot be transported through any space designated as
18
COVID-19 care space or space where residents suspected or confirmed to be infected with COVID-19 are
present. If health care personnel(HCP)expect to provide direct care to residents while transporting the
resident or monitoring the visitation,HCP should wear appropriate PPE.
• The long-term care facility is not under a contingency staffing plan.
• A visitor must remain at least 6 feet from the resident and attending staff member(s)for the majority of the
visit.
• Brief physical contact may be allowed if desired by both the resident and visitor.In order to reduce risk of
transmission,individuals must:
o Use alcohol-based hand sanitizer with at least 60%alcohol before and after contact;
o Hug with faces in opposite directions;and
o Limit the duration of close physical contact and avoid close face-to-face contact even when face
masks are used.
• Staff,residents and visitors must wear a face mask for the duration of the visit.
• The long-term care facility must implement a schedule for frequent cleaning and disinfection of the
designated visitation space,including cleaning high-touch surfaces using an appropriate EPA-registered
disinfectant.
Any individual who enters the long-term care facility and develops signs and symptoms of COVID-19 such as fever,
cough, shortness of breath,sore throat, myalgia,chills,or new onset loss of smell or taste within 2 days after exiting
the long-term care facility or designated outdoor space must immediately notify the long-term care facility of the
date they were in the facility,the individuals they were in contact with,and the locations within the facility they
visited. Long-term care facilities should immediately screen the individuals who had contact with the visitor for the
level of exposure and follow up with the facility's medical director or resident's care provider.
Whether or not a resident has visitors should not impact their access to fresh air and time outdoors. Long-term care
facilities are encouraged to offer residents time outdoors provided that the physical distancing and protection
requirements described in detail above are followed.
A long-term care facility may limit:
• The length of any visit,however,residents must be offered the opportunity to visit for no fewer than 30
minutes;
• The days on which visits will be permitted,provided that visits are offered on no fewer than five days of
the week and one of the days must be on a weekend day;
• The hours during a day when visits will be permitted,provided that at least one day per week visits are
offered outside of standard business hours;
• The number of times during a day or week a resident may be visited; and
• The number of visits occurring at the facility on a given day and may require visits to be scheduled in
advance.
Designated Outdoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Ensure visits with a resident occur in a designated outdoor space; outdoor visits will be dependent on
permissible weather conditions, availability of outdoor space, and the health and well-being of the resident.
• A long-term care facility staff member trained in such patient safety and infection control measures must
remain immediately available to the resident at all times during the visit.
Designated Indoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Identify a designated space for visitation that is as close to the entrance as possible where visits can be
socially distanced from other residents and minimize visitor impact in the facility.
• Ensure that ventilation systems operate properly,have been serviced in accordance with manufacturer
recommendations and increase circulation of outdoor air as much as possible.
• Avoid visitation in resident rooms.
19
• A long-term care facility staff member trained in such patient safety and infection control measures must
perform frequent safety checks with the resident during the visit.
• The unit,floor or care area where the resident lives must not have any confirmed or suspected COVID-19
cases in residents or staff in the past 14 days;however,notwithstanding this condition,if a facility
determines that a confirmed or suspected case within the facility presents a risk for all units,the facility in
its discretion may suspend indoor visitation.
Please note that if community transmission rates become high,DPH may amend the above visitation conditions.
Compassionate Care Visitation:
For compassionate care situations, including but not limited to an end-of-life situation,long-term care facilities must
limit visitors in the facility to a specific room: either the resident's room,if the resident has a private room, or
another location designated by the facility. Long-term care facilities must require visitors to perform hand hygiene.
Decisions about visitation during an end-of-life situation should be made on a case-by-case basis,which should
include careful screening of the visitor(including clergy,bereavement counselors,etc.)for any symptoms of
COVID-19 and temperature checks. Individuals with symptoms of a respiratory infection(fever,cough,shortness of
breath, sore throat,myalgia, chills or new onset of loss of taste or smell)should not be permitted to enter the long-
term care facility at any time.
For visits to those who are in end-of-life situations,visitors should be allowed a time limited visit and be given a
face mask if they do not have a face mask. For those visitors who are permitted to visit in compassionate care
situations,the visitors must be restricted to the resident's room or other location designated by the facility.
Exceptions to Visitor Limitations:
Health care personnel: Long-term care facilities should follow CDC guidelines for the management of health care
personnel who may have been exposed to COVID-19 which can be found atps:l� ®cdc. ov�coronavrus�20�.9
.cov/hcp/ uidance,,,,,,risk asses. ent hcp. t. l
The nursing home or rest home must confirm that health care personnel do not have any signs or symptoms of
COVID such as a cough, shortness of breath,or sore throat,myalgia, chills,or new onset loss of smell or taste and a
fever by taking each healthcare personnel's temperature upon arrival. The health care worker's temperature must be
below 100.0 OF for him or her to enter the facility and provide care.
Screening and temperature checks also apply to other health care personnel, including,but not limited to,hospice
workers,dialysis technicians,nurse aides,nursing or other students in clinical training,dentists,podiatrists,
psychiatrists,physical therapists, or Emergency Medical Service(EMS)personnel in non-emergency situations that
provide care to residents. All health care personnel are permitted to come into the facility as long as they meet the
CDC guidelines for health care personnel.
In emergency situations,EMS personnel should be permitted to go directly to the resident without undergoing
screening or temperature checks.
Parents and Guardians: Indoor visitation is permitted for parents and guardians of residents who are 22 years old and
younger and outdoor visitation is not appropriate.Parents and guardians of residents must be screened and have their
temperature checked upon entry into the facility and must wear a face mask at all times while in the facility.
Family Education: Long-term care facilities may allow family members or caregivers to participate in discharge
education and training in order to safely learn how to care for their loved one at home. A family member or
caregiver must be screened and have their temperature checked upon entry into the facility and must wear a face
mask at all times while in the facility. Discharge education and training should include only necessary participants
who must remain at least 6 feet apart when not engaging in activities such as demonstrating resident transfers.
Dining and Group Activities:
20
Long-term care facilities may provide outdoor entertainment and activities on the ground of the facility if the facility
meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, and those residents not currently quarantined due to exposure or new
admission can participate in the outdoor group activities;
• Participating residents must remain at least 6 feet apart.
Long-term care facilities may introduce communal dining if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• The number of residents at each table must be limited with residents spaced at least 6 feet apart; and
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, ,and those residents not currently quarantined due to exposure or new
admission can participate in communal dining.
Long-term care facilities may utilize indoor exercise or gym space for the purposes of physical,occupational or
other clinically indicated therapy if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Residents must be spaced at least 6 feet apart;
• The long-term care facility has implemented procedures for cleaning and disinfecting the space and
equipment in between each resident's use; and
• Only residents who have fully recovered from COVID-19,are in quarantine due to being a new admission,
and those residents not in isolation for suspected or confirmed COVID-19 status can participate in
clinically indicated therapy.
When using indoor exercise space in the long-term care facility, facilities must follow the same safety standards and
checklists for fitness centers and health clubs,including but not limited to,maintaining social distancing between
residents,hygiene protocols, staffing and operations,and cleaning and disinfection. The guidance may be found
here: ps:f� ass®gov�no deta .s/reopeg assach��setts
Ombudsman Program and Legal Representation:
Residents have the right to access the Ombudsman program and to consult with their legal counsel.When in-person
access is not available due to infection control concerns,facilities must facilitate resident communication(by phone
or another format).
DPH strongly encourages all long-term care facilities in Massachusetts to monitor the CMS and CDC website for
up-to-date information and resources:
• CMS website: O /Current
,Einer s�Current,,,,,,:E er
• CDC website: .tt s®1� w.cdc® ov/coroavrs� 9 .cov/ ea.tcare 1°actes/index®fit._l.
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: h..t..I..ps,./�/ww�w.�ma�ss. / c r � s.
21
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Next Steps for Social Racial Equity Initiatives
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Member& Jim
Malloy, Town Manager I.2
SUMMARY:
Jill Hai and Jim Malloy are meeting and finalizing the agreement with All Aces and a report will be provided at
the meeting as well as any other updates. We are also working on getting final responses online for the
questions that were asked at the community conversation.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:1 Opm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Sign State Election Warrant
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
I.3
SUMMARY:
The Town Clerk requests Select Board approval of the November 3, 2020 State election Warrant.
SUGGESTED MOTION:
Move to approve and sign the November 3, 2020 State Election Warrant.
FOLLOW-UP:
C lerk's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:15pm
ATTACHMENTS:
Description Type
COMMONWEALTH OF MASSACHUSETTS
WILLIAM FRANCIS GALVIN
SECRETARY OF THE COMMONWEALTH
WARRANT FOR 2020 STATE ELECTION
Middlesex, ss.
To the Constables of the Town of Lexington
GREETINGS:
In the name of the Commonwealth, you are hereby required to notify and warn the inhabitants of the Town of
Lexington who are qualified to vote in the State Election to vote at:
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL
BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY
MEMORIAL BUILDING; PRECINCT SEVEN, KEILTY HALL AT ST. BRIGID'S CHURCH; PRECINCT
EIGHT, SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL AT ST.
BRIGID'S CHURCH,
on TUESDAY,THE THIRD DAY OF NOVEMBER,2020 from 7:00 A.M. to 8:00 P.M. for the following purpose:
To cast their votes in the State Election for the candidates of political parties for the following offices:
ELECTORS OF PRESIDENT AND VICE PRESIDENT . . . . FOR THIS COMMONWEALTH
SENATOR IN CONGRESS . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
REPRESENTATIVE IN CONGRESS . . . . . . . . . . . . . . . . . . . . . FIFTH DISTRICT
COUNCILLOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .THIRD DISTRICT
SENATOR IN GENERAL COURT (precincts 349) . . . . . THIRD MIDDLESEX DISTRICT
SENATOR IN GENERAL COURT (precincts 1,2,4-7) . . FOURTH MIDDLESEX DISTRICT
REPRESENTATIVE IN GENERAL COURT. . . . . . . . . . . . . . . . FIFTEENTH MIDDLESEX
REGISTER OF PROBATE COURT . . . . . . . . . . . . . . . . . . . MIDDLESEX COUNTY
QUESTION 1: LAW PROPOSED BY INITIATIVE PETITION
Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of
Representatives on or before May 5, 2020?
SUMMARY
This proposed law would require that motor vehicle owners and independent repair facilities be provided with
expanded access to mechanical data related to vehicle maintenance and repair.
Starting with model year 2022, the proposed law would require manufacturers of motor vehicles sold in
Massachusetts to equip any such vehicles that use telematics systems-- systems that collect and wirelessly
transmit mechanical data to a remote server-- with a standardized open access data platform. Owners of motor
vehicles with telematics systems would get access to mechanical data through a mobile device application. With
vehicle owner authorization, independent repair facilities (those not affiliated with a manufacturer) and
independent dealerships would be able to retrieve mechanical data from, and send commands to, the vehicle for
repair, maintenance, and diagnostic testing.
Under the proposed law, manufacturers would not be allowed to require authorization before owners or repair
facilities could access mechanical data stored in a motor vehicle's on-board diagnostic system, except through
an authorization process standardized across all makes and models and administered by an entity unaffiliated
with the manufacturer.
The proposed law would require the Attorney General to prepare a notice for prospective motor vehicle owners
and lessees explaining telematics systems and the proposed law's requirements concerning access to the
vehicle's mechanical data. Under the proposed law, dealers would have to provide prospective owners with, and
prospective owners would have to acknowledge receipt of, the notice before buying or leasing a vehicle. Failure
to comply with these notice requirements would subject motor vehicle dealers to sanctions by the applicable
licensing authority.
Motor vehicle owners and independent repair facilities could enforce this law through state consumer protection
laws and recover civil penalties of the greater of treble damages or$10,000 per violation.
A YES VOTE would provide motor vehicle owners and independent repair facilities with expanded access to
wirelessly transmitted mechanical data related to their vehicles' maintenance and repair.
A NO VOTE would make no change in the law governing access to vehicles' wirelessly transmitted
mechanical data.
QUESTION 2: LAW PROPOSED BY INITIATIVE PETITION
Do you approve of a law summarized below, on which no vote was taken by the Senate or the House of
Representatives on or before May 5, 2020?
SUMMARY
This proposed law would implement a voting system known as "ranked-choice voting," in which voters rank
one or more candidates by order of preference. Ranked-choice voting would be used in primary and general
elections for all Massachusetts statewide offices, state legislative offices, federal congressional offices, and
certain other offices beginning in 2022. Ranked-choice voting would not be used in elections for president,
county commissioner, or regional district school committee member.
Under the proposed law, votes would be counted in a series of rounds. In the first round, if one candidate
received more than 50 percent of the first-place votes, that candidate would be declared the winner and no other
rounds would be necessary. If no candidate received more than 50 percent of the first-place votes, then the
candidate or candidates who received the fewest first-place votes would be eliminated and, in the next round,
each vote for an eliminated candidate would instead be counted toward the next highest-ranked candidate on
that voter's ballot. Depending on the number of candidates, additional rounds of counting could occur, with the
last-place candidate or candidates in each round being eliminated and the votes for an eliminated candidate
going to the voter's next choice out of the remaining candidates. A tie for last place in any round would be
broken by comparing the tied candidates' support in earlier rounds. Ultimately, the candidate who was, out of
the remaining candidates, the preference of a majority of voters would be declared the winner.
Ranked-choice voting would be used only in races where a single candidate is to be declared the winner and not
in races where more than one person is to be elected.
Under the proposed law, if no candidate received more than 50 percent of first-place votes in the first round, the
rounds of ballot-counting necessary for ranked-choice voting would be conducted at a central tabulation facility.
At the facility, voters' rankings would be entered into a computer, which would then be used to calculate the
2
results of each round of the counting process. The proposed law provides that candidates in a statewide or
district election would have at least three days to request a recount.
The Secretary of State would be required to issue regulations to implement the proposed law and conduct a
voter education campaign about the ranked-choice voting process. The proposed law would take effect on
January 1, 2022.
A YES VOTE would create a system of ranked-choice voting in which voters would have the option to rank
candidates in order of preference and votes would be counted in rounds, eliminating candidates with the lowest
votes until one candidate has received a majority.
A NO VOTE would make no change in the laws governing voting and how votes are counted.
Hereof fail not and make return of this warrant with your doings thereon at the time and place of said voting.
Given under our hands this 19'day of October, 2020.
Select Board of Lexington
I have sewed the foregoing warrant by posting a printed copy thereof in the Town Office Building, 7 days at least before the time of
said State Election.
October , 2020
Constable of Lexington
3
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Appointments & Resignation
PRESENTER:TER• ITEM
S
NUMBER.
Doug Luc ente, Select Board Chair
I.4
SUMMARY:
Appointments:
Town Report Committee
The Board is being asked to appoint Robert "Bob" Ruxin to the Town Report Committee for a term set to
expire on September 30, 2021.
Lexington Council for the Arts
The Board is being asked to appoint Douglas Urban to the Lexington Council for the Arts for a term set to
expire on September 30, 2023.
Resignation:
Town Celebrations Committee
The Board is being asked to accept the resignation of Kimberly Coburn from the Town C eleb rations
Committee effective immediately.
SUGGESTED MOTION:
Move to appoint Robert"Bob" Ruxin to the Town Report Committee with a term set to expire on September
30, 2021.
Move to appoint Douglas Urban to the Lexington Council for the Arts with a term set to exp ire on September
30, 2023.
Move to accept the resignation of Kimberly Coburn from the Town Celebrations Committee effective
immediately.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:20pm
ATTACHMENTS:
Description Type
F) 20.20"17own.Rej-wrt(.-ImfrAttlee Application. R.Ruxin. Rac kup VII.atleri.al
F) 202.,()1 ,in.ton Cbuncil for th.el Arts Application. II L.Jrl,-..)an 1.3,,ackup Material
F) Resignation L-etter K.(I)bIlm. I kickup Vl[atleria]
r Ho,o F O 7i G I
APPLICATION FOR APPOINTMENT
FOR.BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1.Town Report tom
2.
3. 4.
Would you consider another Committee: yes
For how long should we keep our application on file? 3 years
. Robert Ruxin Bob
Full Name. Nickname:
Preferred Title(please circle)Mr./Ms./Mrs./Other.
Mr.
12NickersonRd 02421
Home Address. Zip:
Length of Residence in Lexington: 27 years
Occupation: Adviser
Work Address. same
Phone: Nome `'Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee, please identify:
N/A
Author An AthBete's Guide to Agents(5th ed 2010);CoHege newspaper editor-in-chief, Recentry,retained for edti#kng projects
Special Training, Interests, Qualifications:
As General Counsel to private company in Concord for about 25 years, much of work required writing and editing
Have you been. asked b a Committee to m ? n o
y y become a member.
How did you hear about the Committee?
Town Updates em a i I
Please attach a current resume, if possible. Add any comments below or on a separate page.
Digitally signed by Robert Ruxin
• obe
� Ruxin Date:2420.10.05 12:5 :46- 4'
Si gnature. Date. 10/5/2020
Robert H. Ruxin
12 Nickerson Road
Lexington, MA 02421
EMPLOYMENT
Lecturer 2017-2018
Boston University Questrorn School of Business
Created syllabus and taught Sports Business class spring 2017, 2018. Founding adviser
B.U. Sports Business Club (2017-2020).
President 2010- Vice President and General Counsel 1986-2010
KAzMAIER ASSOCIATES, INC
Succeeded founder after serving multiple roles as part of senior management team creating,
guiding, and exiting dynamic closely-held sports products, marketing, and events businesses with
peak annual sales in excess of$100 million. Brands included Bike Athletic, Marksman/Beeman,
Pony, and Puma. Events included National Old-Timers Baseball Classic and FIFA UNICEF World
All-Star Soccer game. Limited current activity.
Negotiated in and out of endorser, licensing, financing and strategic relationships and co-led
acquisition and divestiture processes.
Identified and cultivated domestic and global marketing, licensing, consulting, and promotional
opportunities and relationships.
Responsible for legal compliance, intellectual property protection and risk management (products
such as football helmets and air guns): Reduced liability insurance premiums annually for 20 years
while providing timely and effective legal guidance aided by network of specialized outside counsel.
Created and implemented corporate, brand, and personal public relations strategies and tactics,
directed government relations and led labor negotiations team.
As managing director of NCAA International (1992-1998), a joint venture which marketed and sold
the NCAA broadcast rights outside the U.S., developed and implemented television strategy,
created event and brand-building concepts, and drafted all licenses and contracts.
Director of Business Operations 2005-2007
Israel Baseball League Boston/Israel
After serving primarily in advisory role, retained to implement sponsorship, merchandising,
customer relations and ticketing operations for start-up pro baseball league. Served as initial
general manager at most successful venue at start of season and coordinated youth clinics
Associate 1979-1985 PRESTON, THORGRIMSON, ELLIS & HOLMAN (now K&L Gates)
Washington, D.C. Focused on various matters for Seattle Seahawks during six-month rotation in
Seattle office.
EDUCATION
J.D. (Cum Laude) 1979
HARVARD LAIN SCHOOL
Research assistant to Professor Laurence Tribe. As student in Harvard Business School course,
Management of Sports Enterprises, created case study on Luis Tiant contract renegotiation.
A.B. (With honors) 1976
PRINCETON UNIVERSITY(Princeton SCHOOL OF PUBLIC AND INTERNATIONAL AFFAIRS AND AMERICAN
STUDIES PROGRAM). Chairman, The Daily Princetonian.
Professional and Community Leadership
Sports Lawyers Association (Director Emeritus, Sponsor Committee Past Chair, Past Vice President)
Co-Organized three of the organization's most innovative and successful conferences and sold
and managed sponsorships.
Jewish Major Leaguers, Inc. Director. CEO 2018- (Creator and project manager for widely
acclaimed "Celebration of Jews in Baseball," Cooperstown, August 29-30, 2004 and Hank
Greenberg Day, June 2008).
Princeton Association of New England. President, (2016-2018) Director(Organize major events).
Lexington High School Council (elected parent representative, 2008-2014) Co-chair(2013-2014)
Lexington Youth Basketball Association; Past President.
Temple Shir Tikvah, President,1995-1997 (Led congregation through rabbinical transition and
acquisition of synagogue building and initiation of$1.6 million capital campaign). Co-chair, Rabbi
Transition Committee (2013-2015).
SGMA (now Sports & Fitness Industry Association) Government Relations Executive Committee
(1992-2010)
World Cup USA 94, Venue Legal Counsel (Foxboro Stadium). Women's World Cup 2003, Media
Relations Volunteer.
Publications and Lectures (selected).
An Athlete's Guide to Agents(Jones & Bartlett, 5th ed. 2010). Pre-sold 10,000 copies of the third
edition to Merrill Lynch and then helped Merrill Lynch develop programs to use the book to support
its athlete marketing objectives. Created and implemented a promotional campaign with interviews
on ESPN during the NFL draft and various regional TV, radio, and print and reviews in USA Today
and New York Times among other publications. French adaptation published in 1999, 2004;
Korean translation, 2005.
A Career in Professional Sports: Guidelines that Make Dollars and Sense. NCAA(1985);
Unsportsmanlike Conduct: The Student-Athlete, the NCAA, and Agents. 8 Journal of College and
University Law 3 (1981-82).
Lectures, Panels and Workshops, including UNLV Law School (2014), Isabella Freedman Jewish
Retreat Center (2012, 2013), University of Florida Law School (2010), University of Miami Law
School (2009), Marquette University Law School (2008), Baseball Hall of Fame (2008), Villanova
Law School (2000), University of Connecticut (1999), Yale Law School (1994), Boston Red Sox
Minor League Training Camp (1994), Womens Sports Foundation (1993,1991), PGA Rookie
School (1993), Australia-New Zealand Sports Law Society(1992).
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committeeof Interest: ,.Tree Committee 2.Council on the Arts
3 4
Conservation Commission Battle Road Scenic Byway
. .
Would you consider another Committee: Yes
For how long should we keep your application on file? 3 Years
Full Name: Douglas Urban Nickname:
Preferred Title(please circle) Mr./Ms./Mrs./Other: M
r.
Home Address: 17 Deering Ave Zip: 02421
Length of Residence in Lexington: 3 Years
Occupation: Software Consultant
Work Address: 201 Spring St, Lexington MA
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee,please identify:
Special Training, Interests, Qualifications: Hiking, Pottery
Have you been asked by a Committee to become a member? N o
How did you hear about the Committee? Reading the Tree Manua l
Please attach a current resume, if possible. Add any comments below or on a separate page.
Signature: Date: 9/2v/20
From: Select Board
To: Stacey Prizio
Subject: FW: Resignation from the Lexington Town Celebrations Committee
Date: Tuesday,October 13,2020 4:26:35 PM
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From: Kim Coburn
Sent:Tuesday, October 13, 2020 1:08 PM
To: Select Board <selectboard@lexingtonma.gov>; Clerk's Office<Clerk@lexingtonma.gov>
Cc:Town Celebrations Committee <celebrationscmte@lexingtonma.gov>
Subject: Resignation from the Lexington Town Celebrations Committee
To the members of the Lexington Select Board:
Please accept my resignation from the Lexington Town Celebrations Committee. It has been a
tremendous privilege to serve on the committee helping plan town celebrations, particularly those that
have honored our veterans. In considering my current commitments in my volunteer and private life,
however, I can no longer give the TCC the attention is deserves, and I need to step down. My resignation
is effective immediately.
Respectfully,
Kimberly W Coburn
October 13, 2020
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Response Letter to Hanscom Air Force Base Notice of Environmental Assessment
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.5
SUMMARY:
Attached please find edits from Select Board member Mark S andeen on the letter discussed at the 10/14 Select
Board meeting. Once the Board has discussed these edits and once there is a general consensus on the letter,
it can be sent to Hanscom as the Town's comments.
SUGGESTED MOTION:
A motion is not necessary only general consensus on the letter(unless there are differences of opinion, at which
point the Board should consider voting on specific items).
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:25pm
ATTACHMENTS:
Description Type
October 19, 2020
Mr. Taylor O'Brien
NEPA Project Manager
66 ABG/CEIE
120 Grenier Street, B 1825
Hanscom AFB, MA 01731-1910
RE: Preparation for Environmental Assessment for Proposed Usable Space for Nuclear
Weapons Center at HAFB
Dear Mr. O'Brien:
This letter is to provide formal comment on the scoping for the environmental assessment to be
prepared for the Proposed Action to add 57,600 SF of new usable space to consolidate Air
Force Nuclear Weapons Center(AFNWC) Nuclear Command, Control, and
Communications (NC3) mission at Hanscom Air Force Base (HAFB).
We note that the proposed work is in the National Register-eligible HAFB historic district. The
Board understand that this Proposed Action would therefore require a Section 106 review under
the National Historic Preservation Act.
We ask that the following issues be included in the scope of the required Environmental
Assessment.
Hartwell Avenue Revitalization
As you may recall from recent correspondence, the Town of Lexington is in the process of
planning for the revitalization of the Hartwell Avenue commercial district, and is expected to
consider zoning that will allow an increase in development, a greater mix of uses, and increased
building square footage. There is a related planning effort to design transportation improvements
for Hartwell Avenue and Bedford Street to ease existing and projected traffic congestion. The
Environmental Assessment must take this expected additional projected commercial
development and traffic on Wood Street, Hartwell Ave and Bedford Street into consideration in
the scope, and conversely, we request that the details of the long term master plan for Hanscom
AFB and Lincoln Lab be provided to the Town without delay in order that we may adequately
plan for the safe mobility of all projected commuters, employees and occupants of Hanscom
AFB, Lincoln Lab, and the commercial district.
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
email selectmenglexingtonma.gov
Overall projected additional employees
As previously requested, it is critical that the Environmental Assessment scope consider the
overall projected population for Lincoln Lab, Hanscom Air Force Base, and the Towns of
Lexington and Bedford. We again request that the Town be provided with the current staffing
level and the overall projected staffing level forecast for both HAFB and Lincoln Lab today and
at full build-out of the master plan.
Funding to Lexington to Address Impacts to Infrastructure
We request that the Environmental Impact scope include realistic sources for funding to the
Town of Lexington to mitigate the anticipated impacts to infrastructure, including but not limited
to utilities, roadway, water, sewer, emergency response. We further request that the scope
include a requirement that Hanscom/Lincoln Lab actively pursue this funding on behalf of the
Town of Lexington.
Traffic and Transportation
We note that the Proposed Action will add 164 new parking spaces. This new personnel arriving
in vehicle through the main gate will further exacerbate backups caused by queueing at the
gate. We request that the HAFC conduct a study and implement improvements to make the gate
entry flow faster. For example, relocating the gate further into the Base and further away from
the public right-if-way and traffic flow, or widening the gate to provide more room for queuing.
Additionally, vehicle congestion on the roads that access Hanscom AFB and Lincoln Lab causes
delays and likely affects air quality. A full traffic analysis is recommended, including reviewing
previous and future planned expansions and internal circulation alterations (changes to gate
access that may affect traffic on public roadways), to identify mitigation measures necessary to
alleviate some of the issues this corridor faces.
The Environmental Assessment should also propose mitigation of impacts of additional traffic
from additional employees. The increase in transportation demand resulting from additional
employees should be matched with increased bus, transit, walking, dedicated carpooling and
cycling services, infrastructure and options on Wood Street, Hartwell Ave, Route 2A and
Bedford Street.
We also request a management plan be developed with the Town of Lexington for how and
where the construction vehicles would access the site. We note that truck traffic through Wood
Street would be detrimental to the neighborhood. The management of construction vehicles
I must be r _ s-- -- [' '!!!i 'j ' in the Environmental Assessment.
Access/Egress
We understand that an additional access point may be contemplated either informally or as part
of the master plan for Lincoln Lab or Hanscom AFB. The Town requests that the scope require
reviewing road access to MIT Lincoln Lab. The main entrance is currently on Wood Street, a
local residential street in which the Town has made commitments to calm traffic. It would
dramatically improve overall transportation flow if the main access is moved to Hartwell
Ave. This should be part of the overall Hartwell Infrastructure improvements. Rep. Michelle
Ciccolo is interested in following up on this.
Site Plan Review
The Board requests that Hanscom Air Force Base agree to voluntarily apply for the Town's
Limited Site Plan review process with the Lexington Planning Board.
Utilities
The Board requests that the scope recognize that the projected additional volume of wastewater
needs to be provided for review, along with the methodology used to arrive at the volume. In
addition, downstream capacity of the sanitary sewer system should be evaluated, depending on
the anticipated volumes. Also, please note that the sewer regulations have been updated and
special attention should be paid to Chapter 181 section G.
The Board requests that the existing and proposed water usage be provided, including the
anticipated diurnal curve for the usage. This may need to be applied to the town model to ensure
proper flow and pressure is available and that there are no negative impacts to Lexington's
existing customers.
The Board requests that stormwater impacts be evaluated and stormwater management be
included in the Environmental Assessment due to the impervious surface. The Environmental
Assessment should therefore also seek to increase vegetation and to use best management
practices to reduce the impervious area or thermal groundwater pollution.
We note that the Board has previously requested that Lincoln Lab and Hanscom disclose and
discuss the Lincoln Lab/Hanscom master plans, as the impacts of this Proposed Action and the
several recent projects in a piece-meal fashion, evades the duty to plan for and mitigate impacts
comprehensively and efficiently �. pit [i e t, :. [i a, :� y I���°IIIII �� � e �� � � �: Ise
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Natural Resource and Energy Conservation
The Board further requests that an analysis and mitigation p qp. ol.I......... �"I'l""I'll""I'll'll""I'll""I'll","I 1111111111,1111 el'............... t 1 ...............�q ................ IIII111.I 110
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conducted, and any change of cover and conversion to, or addition of, impervious surfaces as it
relates to stormwater management and water quality measures be evaluated in the scope.
We further request that sustainability, net zero :1 ;��� and energy conservation measures In
design; and water conservation measures both internally and externally in landscaping, be
included in the scope.
I Additional comments
Boarda E 1 � � "d............. e' s
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In conclusion, the Board requests that the foregoing issues all be included in the scope that is to
be considered in conducting the comprehensive environmental review per the required
Environmental Assessment.
Thank you for the opportunity to comment.
Sincerely,
Doug Lucente
Chair, Board of Selectmen
cc: Lexington Planning Board/Department;
Lexington Assistant Town Manager for Development
Town of Concord Select Board
Town of Bedford Select Board
Town of Lincoln Select Board
Representative Michelle Ciccolo
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Town Meetings 2020-2 and 2020-3
PRESENTER:TER• ITEM
S
NUMBER.
Board Discussion
I.6
SUMMARY:
Special Town Meetings 2020-2 and 2020-3 Article Positions/Discussion.
Also included in the meeting packet:
The revised motion for 2020-2 Art 16 (dated 10/16/20);
The substitute motion for 2020-2 Art 16 (R. Canale)
The CEC report for 2020-3 Article 7
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:30pm
ATTACHMENTS:
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Town of Lexington
Motion
Special Town Meeting 2020-2
ARTICLE 16 AMEND ZONING BYLAW AND MAP
HARTWELL AVENUE AREA (Citizen Petition)
MOTION:
That the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington be amended, effective February 1,
2021, as follows text is to be removed and underlined text is to be added), and further that non-
substantive changes to the numbering of this bylaw be permitted in order that it be in compliance with the
numbering format of the Code of the Town of Lexington:
1. Amend § 135-4.0 Table 2, Schedule of Dimensional Controls, column CM, as follows:
Table 2
CM
�E
Minimum lot area 20,000 SF(fl
Minimum lot frontage in feet 80f-50(f)
Minimum front yard in feet (a), (b)-,-(1+) 2-5-NR
Minimum side yard in feet 2-5-15(f)
Minimum rear yard in feet 25-15(f)
Minimum side and rear yard adjacent to, or front yard across the street from a SOM)
residential district in feet
Maximum nonresidential floor area ratio (FAR) n•�NR
Maximum site coverage NR
Public and institutional buildings, maximum height:
In stories: NR
In feet: 6-5m-115(f)�W
Other buildings, maximum height:
In stories: NR
In feet: 6-5-115(f)�W
2. Replace § 135-4.0 Table 2, Schedule of Dimensional Controls, footnote (h), with the following:
h. See § 7.4.1.
3. Add a new § 135-7.4 as follows:
7.4 CM District.
In addition to other standards set forth in this bylaw, the following standards shall apply to development
in the CM district.
7.4.1 Height Limits.
1. Height near streets. The difference between the upper elevation of each segment of a building or
structure and the centerline grade of any street or bikeway shall be no greater than the distance
from that segment to the centerline of a street multiplied by 1.0 or to the centerline of a bikeway
multiplied by 2.0.
2. Sustainable Construction. Buildings which are not designed to meet the requirements to be
certified at the Silver level using the LEED v4 for Building Design and Construction: Core and
1
Town of Lexington
Motion
Special Town Meeting 2020-2
Shell checklist, as outlined by the United States Green Building Council, are limited to 65 feet in
height.
7.4.2 Outdoor amenities.
1. At least 15% of the developable site area of each lot shall be devoted to outdoor amenities,
including but not limited to courtyards, street-side or rooftop terraces, plazas, or passageways for
pedestrians or bicycles.
2. Outdoor amenities may be directed at the general public; directed at residents, businesses and
patrons, but open to the public; or private to a specific user.
3. For the purpose of this section, multiple lots may be considered as a single lot where a binding
agreement provides for shared use and maintenance of the amenities.
4. The Planning Board may adopt design standards for outdoor amenities through regulations.
7.4.3 Bedford Street front yard.
Along the southwesterly side of Bedford Street there shall be a front yard of 70 feet measured from the
base line of Bedford Street as shown on the Commonwealth of Massachusetts layout 4689, dated June 3,
1958, and shown as auxiliary base line 7 on the State Highway Alteration layout 5016, dated August
301 1960.
7.4.4 Special Permit.
The SPGA may grant a special permit modifying the requirements of§ 7.4.
4. Amend the Zoning Map to rezone lots 69, 70A, and 81 on assessor's map 84 into the CM District.
5. Amend the Zoning Map to rezone lot 11 on assessor's map 73 into the CM District, lots l0A and 12 on
assessor's map 73 into the GC District, and remove any remaining references to the CD-3 District from
the Zoning Bylaw and Map.
6. Amend the Zoning Map to rezone lot 7 on assessor's map 85 into the GC District.
7. Amend the Zoning Map to rezone the portions of lots 41 F and 41 G on assessor's map 84 currently in the
CRO District into the CM District.
8. Amend the Zoning Map to rezone the portion currently in the CRO District of the entire property shown
on a plan recorded with the Middlesex South District Registry of Deeds as Plan 400 of 1984, a portion
of which is registered land, into the CM District.
9. Amend the Zoning Map to rezone lots 55A, 56, 57, 58, 59, 60A, 61, 62A, 63A, 65, 66, 67, and 68 on
assessor's map 84 and the rights of way of Garwood Avenue and Maywood Street into the GC District.
(Revised 10/16/2020)
2
Article 16-Richard Canale motion to Amend.
I move that Town meeting substitute the original motion with the following motion: Move that Town
Meeting refer Article 16 to the Select Board,the Planning Board,and Town Manager so that a more
complete rezoning article of the Hartwell district area will be developed and proposed to the 2021
Annual Town Meeting that accomplishes Town goals in a mixed-use development as proposed by Town
Staff at the September 2,2020 joint Select Board/Planning Board/Economic Development Committee.
Rationale:
The three-year Hartwell Initiative planning undertaken by the Town informs the Town Staff proposal. The
Lexington Land Use,Health and Development has proposed to complete the Comprehensive Plan and a
rezoning plan through an intensive public and research effort with the commitment to bring a rezoning Article
to the 2021 Annual Town Meeting. Staff currently writes that they "have long-range visualization and zoning
recommendations,but that actual improvements have not been designed yet and the Town has not taken
any rezoning action".
Article 16, as proposed and if passed,would short circuit that Staff effort by setting a rezoning that is
incomplete and is not designed to be a permanent fix. The petitioner claims that this is needed now in order to
send a strong signal to the development community that we want immediate relief to the present zoning. Town
Meeting can send an even stronger message by placing trust in Staff to continue the process already started in
order to increase tax revenues in this district.
There is a new citizen revision to Article 16 that would set an effective rezoning date of February 1, 2021
because it is acknowledged that Staff will likely have changes to this zoning to undo unwanted effects of this
rezoning. These changes need to be identified, formalized, and advertised for 2021 ATM before February 1,
2021 in order to prevent some unwanted effects.
As an example, if the citizen zoning takes place,Bedford Street could become a wall of 11-story Office
Buildings as a gateway to Lexington if it is more profitable for developers to build this instead of 5 story
Biotech buildings.A fiscal analysis could tell us if we would be getting more tax revenue from lower density
labs and with four times fewer employees and car trips than a high intensity office use. The citizen zoning
gives a developer the sole right to decide what to build. The Lexington Planning Director has suggested a
possibility of undoing such zoning provisions with one that encourages what we want,biotech,by right, and
discourages less advantageous uses for Lexington by requiring a Special Permit. Such a change would need to
be advertised by February 1, 2021.
Staff has stated it was important to undertake a robust, inclusive public process and arrive at the best solution
for Lexington. The public meetings are already scheduled in order to solicit a range of opinions and to
incorporate them into a consensus proposal. Sandhya Iyer, our new Economic Development Director,has
stated the final plan will include new lab space, expand transportation options, amenities, and housing options.
She says, "We really want to make this an all-inclusive kind of initiative so that we actually listen to what
other town members have to say about it."
Passage of the citizen Article sends the wrong message to Lexington residents and potential
developer/landowners that this limited, incomplete zoning is good to go as is, and that what the community has
to say is not so important because Town Meeting has already analyzed enough and will have circumvented a
large portion of future community debate and Staff latitude. In giving this specific rezoning its blessing,
residents,landowners, and Staff will then have this rezoning as its major guide,in spite of the three years of
planning a more complete vision.
Trust our Staff to develop the plan without burdening them with this premature rezoning.Vote to substitute.
CAPITAL EXPENDITL7RES COMMITTEE SUPPLEMENTAL REPORT TO STM 2020-3
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
------------
.............
Now
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APRIL 19*"
ING'tO
SUPPLEMENTAL REPORT TO THE SPECIAL TOWN
MEETING (STM) 2020-3
(OPENING SESSION WAS OCTOBER 14, 2020)
ADDRESSING
ARTICLE 7, LAND ACQUISITION
Released October 15, 2020
Submitted by:
Charles Lamb, Chair
David G. Kanter, Vice-Chair& Clerk
Sandy Beebee
Rodney Cole
Wendy Manz
Frank Smith
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENTAL REPORT TO STM 2020-3
STM 2020-3 Warrant-Article Explanation and
Recommendation
Cite of the "Town Warrant" refers to the September 14, 2020, "Town of Lexington Warrant for
the Special Town Meeting 2020-3'; October 14, 2020.
Lrticle 7: Land Funds Requested Funding Source Committee Acquisition Recommends
$29560,000 (CPF
$395609000 Cash) + $190009000 Approval (6-0)
(CPF Debt)
"To see if the Town will vote to authorize the Select Board to purchase, take by eminent
domain, or otherwise acquire for Open Space, Community Housing and Preservation of Historic
Resources a particular parcel or parcels of land; and to appropriate a sum of money therefor and
determine whether the money shall be provided from the tax levy, by transfer from available
funds, including the Community Preservation Fund [CPF], or by borrowing, or by applying and
receiving funding from available grant sources to reimburse the Town for a portion of the
purchase price of the property; to enter into any contracts and agreements related to the
application or the award of funds; or any combination of these methods; or act in any other
manner in relation thereto.
"DESCRIPTION: This Article requests funds to purchase land"
(Town Warrant)
This Article requests funds to purchase approximately 4.48 acres of forested open space which is
a portion of a residential parcel referred to as the Ashley property, located at 39 Highland
Avenue. The remaining 0.61 acres of the original parcel, which contains a single-family house
and a barn, will be retained by the sellers as a separate lot. The Lexington Housing Assistance
Board (LexHAB) had an opportunity to inspect those buildings to assess the possibility of
creating units of affordable housing, but has determined that the cost of renovation is too high to
make the project feasible.
The open space sought to be acquired by the Town, which is to be permanently restricted as
conservation land, abuts the 55-acre Upper Vine Brook Conservation Land to the southeast, and
contains trails to the conservation lands which can be accessed from the end of the improved
portion of Highland Avenue. It has been on the Conservation Commission's list of desired
properties since 2006, and has been the subject of negotiation between the Town and the owners
for more than two years, leading the Town's Community Preservation Committee (CPC) to
anticipate a possible purchase in its budgeting. The Town has obtained appraisals for the open
space of$3.8 million and $4.3 million. The agreed purchase price is $3.5 million. An additional
$60,000 is also requested to cover ancillary expenses related to this purchase including legal
services, surveys and baseline mapping, conservation restrictions and enforcement, land
management, and environmental-assessment fees. (See the CPC report to this STM for additional
details.)
1
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENTAL REPORT TO STM 2020-3
This Committee supports this acquisition for the following reasons:
• Lexington has long been committed to preserve generous parcels of open space which
contribute to the character and value of our community. They are a benefit available to
all our residents, particularly in this time of pandemic when more of us are using
walking trails and natural areas for recreation.
• This land is a gateway to the Upper Vine Brook parcel and extends and enhances
existing conservation lands, providing a wetland buffer and contributing to climate
resiliency.
• Leaving the parcel open to by-right development would devalue the abutting Upper Vine
Brook area, and would also place additional stress on Town services.
• While the price of land is substantial, it only increases over time, making it uneconomic
to delay such an acquisition, particularly when the CPF is available to cover the
purchase. Further, as noted above, the purchase price is below even the lower of the two
appraisals which makes this a better value.
• A substantial portion of prior CPF spending has been accomplished through the use of
debt, not cash. When Lexington first adopted the CPA, the advice of this Committee and
the Appropriation Committee was to seek to fund projects with CPF cash. Debt funding,
if needed, should be minimized and kept to the shortest term practical. To that end, this
Committee urges the CPC to use only Bond Anticipation Notes (BANs), rolled over if
needed rather than a multi-year Bond which is not callable by the Town for the debt
portion of the funding. That would allow the debt to be retired at the earliest practical
opportunity that future-year CPF cash availability permits.
• While this Committee unanimously supports the purchase of this land, it must not be
forgotten that the Massachusetts legislature, amended the CPA to expand the definition
of"Open Space" to include "land for recreation uses" which puts further demands on
the "Open Space" funding. The "Open Space" purposes of acquisition, creation,
preservation without condition, or for rehabilitation and restoration if the land were
acquired or created with CPA funds are equally applicable to land for recreation uses.
This Committee's 5-Year Capital Plan already includes some proposed enhancements to
the Town's recreation capabilities. The recent completion of a thorough analysis of
Lexington's needs and wants for recreation capabilities suggests that there are likely to
be many more recreation projects to which CPF funding could make meaningful
contributions.
2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Request to Designate Lexington as a Bee City USA
PRESENTER: ITEM
Alix Bartsch, Lexington Bee NUMBER:
Company& Wakako Okuda, LH S
Bee Club President I'�
SUMMARY:
Attached please find a memo from Conservation which has the resolution attached to it and explains the
requirements of becoming a Bee City. This has been vetted by our departments and there are no issues.
Also included is a brief presentation from the Lexington Bee Company and Lexington High School Bee Club
regarding the request to become a Bee City USA.
SUGGESTED MOTION:
Move to approve the resolution as attached designating lexingto n as a Bee City.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020 6:45pm
ATTACHMENTS:
Description Type
MOP 1775Town of Lexington
r 0
Zw Lard Use, Health, an Development
Conservation Division
APRIL I9nr
c. 7!N G,�
on ervationco m@1exin tonma. ov (781) 689-4531
MEMO
To: Carol Kowalski, Assistant Town Manager for Development
From: Karen lullins, Conservation Director
Jordan McCarron, Conservation Stewardship Program Coordinator
Date: November 20, 2019
RE: Request that the Select Board consider adopting the Bee City, USA resolution
The Citizens for Lexington Conservation CLQ are seeking support and approval from the
Select Board to adopt a resolution designating Lexington as a Bee City, USA. The Bee City,
USA program was developed by the Xer es Society to challenge municipalities to protect
pollinator.habitat through land preservation, education, and native plant propagation.
The CLC, led by resident and master beekeeper Alix Bartsch, received support for the initiative
from. the Conservation Comtm*ssion at its January 2019 Joint Meeting with the Conservation
Stewards as well as agreement to act as sponsor of the Lexington program, with the CLC
designated as Facilitator of the program and conservation staff designated as Liaison between
the CLC and the Town.
The requirements of the Bee City, USA, resolution, which include 1 hosting an annual public
event, 2 creating publicity and information about pollinator and native habitat conservation; (3)
making a commitment to protect and enhance native habitat in Lexington; and establishing
policies and plans that promote pollinator health are fairly flexible, can be addressed utilizing
existing annual activities and events and will require no additional town resources to support.
Similarly to the Tree City USA program, the goal of the Bee City USA program is to encourage
communities to be as "green" as possible and to demonstrate a good faith effort towards this goal
is all that is necessary from year to year.
The CLC has also received letters of support from the Field and Garden Club and Interfaith
Carden as well as signatures in support of the program from 19 residents. At this point, on behalf
of the Conservation Commission and CLC, we ask for your support of this initiative and your
recommendation to Jim Malloy that the Select Board consider adopting this resolution.
Ms. Bartsch, along with members of the Lexington High School Bee Keeping Club, have
prepared a presentation for the Select Board that provides an overview of the program and
addresses each of the resolution's requirements. Staff is currently working with therm to tweak
the presentation to an appropriate length and level of detail.
1625 MASSACH U S ETTS AVEN U E a LEXI N GTONA MA A H U SETTS
As a side note, there are currently 100 Bee Cities in the country, and only one other in New
England u.rham,NH); Lexington would be the first in Massachusetts.
We would be happy to speak with you in more detail about this proposal. ThanIc you for your
consideration and support of this program.
RESOLUTION NO.
RESOLUTION of Lexington Massachusetts
designating Lexington as a BEE CITY USA@ affiliate.
WHEREAS, the mission of BEE CITY USA is to galvanize communities to sustain pollinators, responsible
for the reproduction of almost 9 %of the v orld's flowering plant species, by providing them with
healthy habitat rich in a variety of native plants and free to nearly free of pesticides; and
WHEREAS, thanks to the ,more than 3,600 species of native knees in the united States, along with
introduced honey bees, we have very diverse dietary choices rich in fruits, nuts, and vegetables,, and
WHEREAS, knees and other pollinators have experienced population declines due to a Combination
of habitat loss, poor nutrition, pesticides (including insecticides, fungicides, and herbicides), parasites,
diseases{ and climate change; and
WHEREAS, pollinator-friendly communities can benefit local and regional economies through
healthier ecosystems, increased vegetable and fruit crop yields, and increased demand for pollinator-
friendly plant materials from local growers; and
WHEREAS, ideal pollinator-friendly habitat-
Provides diverse and abundant nectar and pollen from plants blooming in succession
throughout the growing season;
Provides undisturbed spaces (leaf and brush piles, unmown fields or field ,margins, fallen trees
and other dead wood) for nesting and overwintering for wild pollinators:
41 Provides water for drinking, nest-building, and butterfly puddling;
Is free to nearly free of pesticides, as many pesticides can harm pollinators and/or their habitat;
Is comprised of ,mostly native wildflowers, grasses, vines, shrubs, and trees, since many wild
pollinators prefer or depend on the native plants with which they co-adapted;
Provides connectivity between habitat areas to support pollinator movement and resilience;
and
WHEREAS, Integrated Pest Management (IPM) is a long-term approach to ,maintaining healthy
landscapes and facilities that minimizes risks to people and the environment by: identifying and
removing the causes of pest problems rather than only attacking the symptoms (the pe ts)F employing
pests' natural enemies along with cultural, mechanical, and physical controls when prevention is not
enough; and using pesticides only when no other ,method is feasible or effective: and
WHEREAS, supporting pollinators fosters broad-lased community engagement in environmental
awareness and sustainability; and
WHEREAS, Lexington should be certified a BEE CITY USA community because:
• Lexington is and will be continue to be concerned with preserving the flora and fauna and
and natural habitats of our town
• Lexington recognizes the importance of k iodiversity of all pollinators
• Lexington intends to be proactive in the promotion and preservation of pollinators
NOW,THEREFORE,in order to enhance understanding among local government staff and the public about
the vital role that pollinators play and what each of us can do to sustain therm, Lexington chooses
to support and encourage healthy pollinator habitat creation and enhancement, resolving as
follows:
1. The Lexington Conservation Commission is hereby designated as the BEE CITY USA sponsor.
Bee City USA(Are Initiative of the Xerces Society for Invertebrate Conservation) Resolution Template (11/19/1 )
Page 1 of
. The Conservation Stewardship Program Coordinator of the Lexington Conservation Commission
is designated as the BEE CITY USA Liaison. :.
. Facilitation of the Lexington Conservation Commission BEE CITY USA program is assigned to the
Citizens for Lexington Conservation.
4. The Bee City is authorized to and shall;
aa. Celebration- Host at least one educational event or pollinator habitat planting or
restoration each year to showcase Lexington's commitment to raising awareness of ,
pollinator conservation and expanding pollinator health and habitat.
b. Publicity & Information: Install and maintain at least one authorized BEE CITY USA street
sign in a prominent location, and create and maintain a webloage on the Lexington
website which includes, at minimum:
a copy of this resolution and links to the national BEE CITY USA website;
contact information for your BEE CITY USA Liaison and Committee;
reports of the pollinator-friendly activities the community has accomplished the
previous year's); and
your recommended native plant species list and integrated post management plan
(explained below).
. Habitat: Develop and implement a program to create or expand pollinator-friendly
habitat on public and private lard, which includes, but is not limited to, the following
actions:
Identify and inventory Lexington real property that can be enhanced with
pollinator-friendly plantings.
Create a recommended locally native plant list to include wildflowers, grasses,
vine , shrubs, and trees and a list of local suppliers for those species.
Track (by square footage and/or acreage) annual area of pollinator habitat
created or enhanced.
d. Pollinator-Friendly Pest Management: Create and adopt an integrated pest
management (IPM) plan designed to prevent pest problems, reduce pesticide use,
and expand the use of non-chemical pest management methods.
. Polley: Establish, through the Lexington Open Space and Recreation Plan, a policy t
acknowledge and commit to the BEE CITY USA designation.
f. Plan Revlon: Review the Principles and Policies for Management of Lexington
Conservation Lard, the Open Space and Recreation Plan and other relevant
documents to: consider improvements to pest management policies and practices as
they relate to pollinator conservation, identify appropriate locations for pollinator-
friendly plantings, and consider other appropriate measures.
g. Renewal: After completing the fiat calendar year as a BEE CITY USA affiliate, each
February, apply for renewal of the Lexington's BEE CITY USA designation following the
format provided by BILE CITY USA, including a report of the previous year's BEE CITY USA
activities, and paying the renewal fee based on Lexington's population.
ADOPTED by the Select Board of the Town of Lexington, this i day of
0
Bee City USA(An Initiative of the Xerces Society for Invertebrate Conservation) Resolution Template (l 1 19/1 )
Page 2 of
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamation- Domestic Violence Awareness Month
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
C.1
SUMMARY:
Melissa Interess, Director of Human Services, is requesting that the Select Board approve and sign a
proclamation recognizing the month of October as Domestic Violence Awareness Month. The p ro c lamatio n
recognizes the impact domestic violence can have in our community, as well as acknowledging those who have
experienced domestic violence in their own lives. Lexington strives to raise awareness and provide special
opportunity to educate the community on prevention.
SUGGESTED MOTION:
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020
ATTACHMENTS:
Description Type
J tw jl
AP Token of lexington, A1aq!5arbU.5ett!5
APR IL
SELECT BOARD OFFICE
PROCLAMATION
Whereas: domestic violence is a systematic pattern of power and control perpetrated by one intimate partner against
another, which includes, but is not limited to: intimidation, physical assault,battery, sexual assault,
threats, emotional/psychological abuse or other abusive behavior; and
Whereas: in the United States, an average of 20 people experience intimate partner physical violence every minute
which equates to more than 10 million abuse victims annually; and
Whereas: of those victims, nearly 1 in 4 women and 1 in 7 men have experienced severe physical violence by an
intimate partner in their lifetimes; and
Whereas: too often, domestic violence touches the lives of children leaving a devastating impact and lifelong
repercussions from the emotional and physical trauma; and
Whereas: anyone can be a victim of domestic violence regardless of age, race, sex, ability, ethnicity, sexual
orientation, socioeconomic status, or religion; and
Whereas: recently in Lexington, a woman died as a result of domestic violence; and
Whereas: domestic violence remains a major public health, social justice, and human rights issue requiring
particular attention, and its interventions must be with the inclusion of all people at all levels; and
Whereas: raising awareness during the month of October provides us with a special opportunity for citizens to learn
more about prevention, show support for the numerous organizations and individuals who provide critical
services, as well as advance Lexington's efforts to prevent and end domestic violence; and
Whereas: it is important to note that one person can make a huge difference in the life of a child or an adult victim
of domestic violence, helping them find safety and making them more resilient to the effects of domestic
violence.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby proclaim the
month of October 2020 as
Domestic Violence Awareness Month
in the Town of Lexington as we work together to eliminate domestic violence from our community.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 19th of
October 2020.
DOUGLAS M.LUCENTE,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY JILL I.HAI
MARK D.SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Water and Sewer Finals
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
C.2
SUMMARY:
Water& Sewer Finals July 2020 $ 27,549.18
Water& S ewer Finals August 2020 $ 341678.61
SUGGESTED MOTION:
Motion to approve the Water& Sewer 2020 July&August Finals above
FOLLOW-UP:
Treasurer/Collector
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020
ATTACHMENTS:
Description Type
Department of Public Works
ins*, Town of Lexington
- � Water and Sewer Enterprise Funds
FISCAL YEAR 2021
FINALS GRAND TOTALS
J U LY 2020
WATER $ 18,080.38 $18,080.38
SEWER $ 9,468.80 $9,468.80
TOTAL: $27,549.18 $27,549.18
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
Twenty seven thousanz�five hun redforty nine i8/ioo
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
10
DIRECTOR OF PUBLIC WORKS SELECT BOARD
Treasurer/Collector; Director Public Works, Water/Sewer Billing
Department of Public Works
M Town of Lexington
ins
Water and Sewer Enterprise Funds
FISCAL YEAR 2021
Aa1
FINALS GRAIND TOTALS
AUGUST 2020
WATER $ 21,093.61 $21,093.61
SEWER $ 13,585.00 $13,585.00
TOTAL: $34,678.61 $34,678.61
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
''hirt our thousand six hundredsevent '
yf y e�ht 61/1 o o
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
DIRECTOR OF PUBLIC WORKS SELECT BOARD
Treasurer/Collector; Director Public Works, Water/Sewer Billing
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Water and Sewer Commitments
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
C.3
SUMMARY:
Water& Sewer C yc le 9 July $ 5 5 5,63 3.02
Water& Sewer C yc le 9 Aug $4311 505.66
Water& Sewer Sept F finals 461359.71
SUGGESTED MOTION:
Motion to approve the above Commitments
FOLLOW-UP:
Treasurer/Collector
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020
ATTACHMENTS:
Description Type
F) W S(Inyrnitryients y 9 Gwer VIIC
CYCLE NINE BILLING COMMITMENT
DEPARTMENT OF PUBLIC WORKS
TOWN OF LEXINGTON
WATER AND SEWER ENTERPRISE FUNDS
CYCLE 9 BILLING
FISCAL YEAR 2021
Jul-20
CYCILt 9 GRAN D TOTAL
WATER:1 $ 550,321.74
BEDFORD FEE:1 $ 5,311.28
TOTAL: $ 555,633.02
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer
charged herewith committed to you and each one of his/her respective portion herein set down to the sum
total of such list. Said sum being:
Tive hundredpttyfive thousandsz;C,Fiundred thirty three 021100
And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by
law in regard thereto.
SELECT BOARD 10/19/20
DIRECTOR OF PUBLIC WORKS
Treasurer/Collector;Director of Public Works,Water/Sewer Billing
CYCLE NINE BILLING COMMITMENT
DEPARTMENT OF PUBLIC WORKS
TOWN OF LEXINGTON
WATER AND SEWER ENTERPRISE FUNDS
CYCLE 9 BILLING
FISCAL YEAR 2021
Aug-20
CYCLE 9 0"N D TOTAL
WATER: $ 426,194.38
BEDFORD FEE: $ 5,311.28
TOTAL: $ 431505.66
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer
charged herewith committed to you and each one of his/her respective portion herein set down to the sum
total of such list. Said sum being:
(Four hu-ndredthirty one thousand
jive hundredfive 661100
And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by
law in regard thereto.
JON
11-D
SELECT BOARD 10/19/20
3
DIRECTOR OF PUBLIC WORKS
Treasurer/Collector;Director of Public Works,Water/Sewer Billing
Department of Public Works
Town of Lexington
ins
Water and Sewer Enterprise Funds
FISCAL YEAR 2021
September 2020
WATER $ 27,138.26 $27,138.26
SEWER $ 19,221.45 $19,221.45
TOTAL: $46,359.71 $46j,359.71
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charges herewith committed to you and each one of his/her
respective portion herein set down of the sum total of such list. Said sum being:
,forty s ix thousand three hundred i y nine 71/ioo
f.�
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
DIRECTOR OF PUBLIC WORKS SELECT BOARD f '�
Treasurer/Collector; Director Public Works, Water/Sewer Billing
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Flyer - Veterans Day Car Parade
PRESENTER: ITEM
Jill Hai Select Board Member& NUMBER:
Liaison to Town Celebrations
Committee L.1
SUMMARY:
Please see the attached flyer as part of Jill Ha?s Select Board Member Liaison Report.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/19/2020
ATTACHMENTS:
Description Type
pG.
IIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIII
VETERANS' CAR PARADE
VIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIR A I S A Y
IIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIII
WEDNESDAY , NOVEMBER 11 2020
1 PM
HONOR ,I, NG AllillillillillillillmillillillillillillillE WHO SE, RVE, D
ALL ARE INVITED TO COME THANK OUR VETERANS
BRING YOUR WAVES, SIGNS, FLAGS
REMEMBER TO
SOCIALLY DISTANCE & WEAR YOUR MASK
Parade begins at the COMMUNITY CENTER
Along Massachusetts Avenue
% BY
O the Green
Dispersing in front of St. Brigid's Church
OUR VETERANS
5
v VETERANS' MOTORCYCLE ROUP
� G
F
P
CLAS,5PPSIC CARS
LEXINGTON MINUTE MEN FLOAT
Town Celebrations Committee
For more Veterans Day information,
.l i I r i ft�tee�