HomeMy WebLinkAbout2020-10-05 SB Packet - Released SELECT BOARD MEETING
Monday, October 5, 2020
Conducted by Remote Participation*
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wish to speak during public comment to assist the Chairman in managing meeting times.
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. C O VID-19 & Reopening Update 7:05pm
• Strategies, Implementation, Community Response Actions and Reopening
Efforts Related to C O VID-19 Guidelines and Directives
2. Update on Next Steps for Social Racial Equity Initiatives 7:10pm
3. Update on S T M 2020-2 Article 3:Amend General Bylaws -Noise Control 7:25pm
4. Proposed Fiscal Year 2021 Water and Sewer Fees 7:35pm
5. Discuss Police Station Schematic Design and Next Steps for Design Development 7:45pm
6. Discuss LexRecComect Remote Learning Program 8:30pm
7. Update on Toxic Use Reduction Efforts 8:40pm
8. Special Town Meetings 2020-2 and 2020-3 8:45pm
• Article Positions/Discussion
• Discuss Select Board Report to Special Town Meeting
9. Update on Hosmer House Request For Proposal 9:20pm
10. Discuss Metropolitan Planning Organization(MPO)Nomination Papers and 9:3 5p m
Statement of Candidacy Submission
11. Library Union Memorandum of Agreement 9:40pm
12. Amend Financial Policy Working Group 9:45pm
13. Select Board Committee Appointments 9:50pm
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
ADJOURN
1. Anticipated Adjournment 10:05pm
*as per Executive Order regarding remote participation:http s://www.mas s.go v/do c/o p en-meeting-
law-order-march-12-2020/download
Members of the public can view the meeting webinar from their computer or tablet by
clicking on the following link at the time of the
meeting:https://zoom.us/j/97440356529pwd=SEdxZUhXbGNJUz1FVmlHc1RORDVLUT09
iP ho ne one-tap:
+13017158592„97440356529# or+131262667991197440356529#
Telephone:+1 301 715 8592 or+1 312 626 6799
Webinar ID: 974 4035 6529
Passcode: 659726
A Summit I meeting of the Select Board, Capital Expenditures Committee,Appropriation
Committee and School Committee will be held by remote participation on Thursday, October 8,
2020 at 7:00pm.
The next regularly scheduled Select Board meeting will be held by remote participation on
Wednesday, October 14, 2020 at 6:00pm.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Ley6edil"a
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
C O VID-19 & Reopening Update
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.1
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 7:05pm
ATTACHMENTS:
Description Type
COVID-19 UPDATE
9/30/20
Updated Public Health Information (as of 9/30/20):
• 354 Confirmed (cumulative) Cases in Town of which 4 are active cases.
Town/School/Community:
• We continue to target 10/5 for 50%of employees to be working in the office/50%working remote
and to open to the public by appointment (only) on 10/19.
• We continue with no employees that are presently positive with COVID-19.
• We continue to have a regular, COVID-19 conference call every Wednesday morning at 9 AM with
the Senior Management Team and Health Officials.
• No new restaurants have requested outdoor service. We are planning on allowing them to continue
service outside (some may install heaters). We are planning on removing the barriers in early
November.
• We continue to move forward on town-provided remote learning options for our town and school
department employees which we're calling LexRecConnect and anticipate opening the program
shortly after Columbus Day.
• Two changes to the rules regarding golf courses include DOUBLE RIDER CARTS- Double rider golf
carts will be permitted beginning Monday, October 5, 2020. Once the exact guidance and language
is updated on the Mass.gov website we will be sure to share that with all Member Club Contacts so
that appropriate preparations may be made. FLAGSTICKS- Hole liners will no longer be required
and golfers may choose to remove the flagstick from the hole. Once the exact guidance and
language is updated on the Mass.gov website we will be sure to share that with all Member Club
Contacts so that appropriate preparations may be made (this is too bad, I believe its helped my golf
score).
• We are opening some public restrooms at this time with limits and cleaning protocols as per the
Health staff. Lincoln Park and the Community Center are ready to go. The Center Rec Complex has
some repairs that are needed. In an effort to have the restrooms open, both Lincoln and the CC
opened on Thursday, October 1st according to the times, with appropriate signage (attached), etc.
per the Health Department and DPF support. Center Rec Complex restrooms will open after repairs
are made.
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m_ Land Use Health and Development Department
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1625 Massachusetts Avenue
�F APRIL 19TM Lexington,MA 02420
x►NUS
(781)-698-4533
Fax(781)-861-2780
David Neylon,RN,MPH,REHS/RS Board of Health
Public Health Nurse x 84509 Wendy Heiger-Bernays,PhD,Chair
Burt M.Perlmutter,M.D.
Casey Mellin,REHS/RS,CHO David S. Geller,M.D.
Health Agent x 84507 John J. Flynn,J.D.
Susan Wolf-Fordham,J.D.,M.P.A.
Alicia McCartin
Health Agent x 84519
COVID-19
Lexington Office of Public Health Situation Report
Week of 9/21/2020
To: Jim Malloy, Town Manager
From: Alicia McCartin, Health Agent
Date: 10/1/20
Current Snapshot (Data range from 3/7/20 to 9/30/20 unless otherwise noted)
• 358 total confirmed Lexington cases as of 9/30/20 (7 new confirmed cases this week; 14
day case count 8)
• 68 total probable Lexington cases as of 9/30/20 (0 new probable cases this week)
• 4 confirmed cases have not cleared isolation (recovered) at this time
• No fatalities this week.
• Total fatalities since 3/7/20 =47 (94%* associated with Long-term Care Facilities) *Self-
report by LTCF;not checked against official death certificates
• Total number of Lexington residents tested in previous 14 days =2354 individuals
as of 9/30/20.
• Percent of individuals tested last 14 days that were positive as of 9/30/20 = 0.30%
• Average daily incidence rate per 100,000 = 1.3
1
Lexington Confirmed Cases by Week (3/7/20* to 9/30/2020)
*First case reported 3/7/20; **Peak surge week of 4/13/20;
***Confirmed case reclassified as negative per updated state case
surveillance definition
**** Confirmed case reclassified to different jurisdiction as the positive case was not a
Lexington resident
o
3/4/2020 0 0
3/11/2020 3 3
3/18/2020 6 3
3/25/2020 14 8
4/1/2020 28 14
4/8/2020 62 34
**4/15/2020 151 89
4/22/2020 206 55
4/29/2020 254 48
5/6/2020 275 21
5/13/2020 289 14
5/20/2020 302 13
5/27/2020 309 7
6/3/2020 315 6
6/10/2020 318 3
6/17/2020 321 3
6/24/2020 321 0
7/1/2020 326 5
7/8/2020 327 1
7/15/2020 329 2
7/22/2020 332 3
7/29/2020 335 3
8/5/2020 339 4
***8/12/2020 338 0
8/19/2020 340 2
8/26/2020 341 1
9/2/2020 343 2
9/9/2020 343 0
9/16/2020 350 7
****9/23/2020 351 1
9/30/2020 358 7
2
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Lexington Confirmed Cases by Gender (3/7/20* to 9/30/2020)
*note—date of Lexington's first confirmed case; cumulative case count
Gender #Cases Percent
Unknown 12 4%
Female 213 59%
Male 133 37%
Total 358 100
Percentage of Lexington Confirmed Cases by Gender*
Data from 3/7/20-9/30/20
Unknown
3%
q
� PRn
Total Cases=358
4
Lexington Confirmed Case Distribution by Aye in 10-Year Increments (3/7/20 to 9/30/20)
Age Range #Cases (cumulative count)
0-10 4
10-20 18
20-30 17
30-40 17
40-50 41
50-60 55
60-70 43
70-80 63
80-90 68
90-100 30
100-110 2
Total 358
------------
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5
Lexin2ton Confirmed Cases by Reported Race/Ethnicity (3/7/20 to 9/30/29)
Race/Ethnicity #Cases (cumulative count)
American Indian Alaskan Native I
Asian 25
Black/African American 21
Other 42
Unknown 56
White 213
Total 358
Percentage of Lexington Confirmed Cases by Race/Ethnicity*
*11'..)ata from 3/7/20 9/30/20
American Indian
Alaskan Native
it 0%
Am2x to
other
12%
Total Cases=358
...............
............
6
Changes over last 14 days (9/16/20—9/30/2020)
On 7/15/20, the Massachusetts Department of Public Health (MDPH) has updated their
City/Town reports to reflect percent changes over the past 14 days only, rather than total
cumulative standardized rates. Data reported below compare Lexington confirmed cases (PCR
results) to 8 geographically adjacent communities.
Average daily incidence rate per 100,000 over the last 14 days (9/16/20—9/30/20)
1, on lion
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Waltham 0.29% 42 15718 46
Bedford 1.01% 12 5.8 1188 12
Woburn 1.78% 41 7.1 2703 48
Lexington 0.30% 6 2354 7
Burlington 1.42% 21 5.4 1616 23
Belmont 0.29% 5 1 2794 8
Arlington 0.53% 20 4137 22
Winchester 0.25% 5 2013 5
Lincoln 0.70% <5 2.5 428 3
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III,,,,.in IIn Bed-ford rlin t n Winchester Lexington Woburn Dairy-i nt Arlington WaIltharn
7
Number of Cases Tested with Confirmed Positive Results for COVID-19 in
the Last 14 Days*
*9/16/20-9/30/20
60
50
40
30
20
10
Lincoln Winchester Lexington Belmont Bedford Arlington Burlington Waltham Woburn
Percentage of Cases Tested with Confirmed Positive Results for COVID-19*
*9/16/20-9/30/20
2.00%
1.78%
1.80%
1.60%
1.42%
1.40%
1.20%
1.01%
1.00%
0.80% 0.70%
0.60% 0.53%
0
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0.20%
0
0.00%
Winchester Waltham Belmont Lexington Arlington Lincoln Bedford Burlington Woburn
8
00 OF ktqq�Ik
-Wednesday, September 30, 20120
Massa c husetts Department of P ublic Health COVID-19 Dashboa rd,
U
2: Testing by Ur"kate Molecular (Total 'Tests Conducted)
Vl�
CIN Total Number of MolecuLar Tests Performed by Diate,
801K, 01FvA NAa lvst Pu"'I Jj I chvp,I,agall omi N,,w Tes N I I iaL nue Repeak,d uni hidnh(I I,ik, 78,047
76,234 76,8010
3,962 73,556
Q 531
�101K, 6�9 5 0 66,890
63,728 4,125 5,79
1,939 61,908
0,046 60,0319,
L01K 7,949 8,178
,Sp78
52,792
2,004 1,017
1501K 47,963
40,689 39,593
401K 39491 38,618
36,32
.5,119
z
7,,916
4,38 23,69 2,941 4,,570
201K 0,577 T559 2,45 22,83, 9,99
3.692
27
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.8 Z) 22 23 24 2S 26 7
Data Sources:COVID 19 IData prOviided Iby the BLIrEaU Of IFif�ctious Disease and Laboratory Sdences;Tables and Figuires created ILmy the Office of Popudafion I iealtfn:.
Nott�aill data are CLIFire"t a_�of&Goarj'r()Ir'l the Cfate at the top of Orm-page-Data preViOL11.1y sh0wn accor&ng to,date report reteived-data now presented according to date the indivi&lal�was tested.Due to lag in
reportinq by laboratoriL-s,cOurlts,fOr rl'105t recent dates are likely t�o be inCOMP18le-Testing by Date'-MOIeCular(Indlividuall)counts;i�,number of indi-Odualis withi at least one M018.(Ular test,-Te5fting by Date Molecular
jotaA Tests Conducted)courits,the tea all number of molecWar tests performed:-This 4YJucfes,indiMduals who,have had more,than One molecuLar test-
Massachusetts ment of Publi alth c He COVID- asha r 19 D bod-Wed nesday, Septe er mb 30, 2020
,0 Depart
01
Test*1 mam bu Date Molecular (Percent Positive
Percent of Tests By M,D[mllar IMethod that ;Ire Positive by'Tes,t Date
Orleicert TEnlecl llndwkJuia s volhc,,,aie N�as�iiive 0 Perc�enit of,AH'Ikoiec Oan re is that nIre Pos tjve
3
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01""8 0 8% NI
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17 IS 119 210 2 1 22 23 24 2_5 26, 27 28 29 30, 31, 1. 2 3 4 S 61 7 8 9 11) 1,1. L2 L3 14 15 L6 17 1.9 1,91 20, 2 1, 22 23 24 2S 26 27 28 2�)
Pow"ust Sej,'A�Ieii ritla:,r
Y
Data Sources:COVID-19 Data providOd by Olt`BUreau of Infectious Disea�e and TalAes and NCJ,Uires crt�ated by the GfficC,of Populabart tIealthl.
Notp�all data are cu;rirent as of 8:00am,or)the date at the top of the page-Data prpvo�usl�y shown according to date report reiceiveid,-data now presented according to date the individual was tested.Due to,lag in
reporting bly laboratories,counts for rti�ost recenit dates are likely to be nciomplete,,-this graph is lagged by one day as a result.Percent ofTeSted IndMduals who are Positive courits the number of indivudualls with at
least on,e,molecdlar test.-Percent of'alN Uolecular Tests,that are POSitive counts the toW number Of MOIleCL]laf tests performed.This includes nn&viidualls who have had more,than orte molecular test.
Discussion of Data and Lexington Office of Public Health COVID-19 Activities:
There was 7 new confirmed COVID-19 cases in Lexington this past week. In addition, there
were 0 new probable cases this week. One previous positive case reported to Lexington is not a
Lexington resident and was transferred to the correct jurisdiction from MDPH. At this time there
are a total of 4 active cases in Lexington that are in isolation until recovery. There have been no
fatalities this week.
Over the past 14 days, MDPH reported 2354 Lexington residents have been tested for COVID-
19 with analysis by PCR. Of those residents tested, the state reported less than 7 individuals
(0.30%) were confirmed positive. To better inform local decision making, the state has
released an interactive color coded map with standardized daily incidence rates averaged
over the previous 14 days. The map can be found at the following link:
data,,,,,,r rtin tandardized rates (per
100,000) for Lexington and the 8 communities geographically adjacent to Lexington have
been added to the table on page 7 of this report.
Long Term Care Facilities and Assisted Living Facilities
New guidance was announced on 9/14/20 that allows safe indoor visitation to resume in nursing
homes and rest homes, and further expands indoor visitation options in assisted living residences
(ALRs) starting Friday, September 25. The guidance from the Department of Public Health
(DPH) and the Executive Office of Elder Affairs (EOEA)balances the important role visitation
plays in supporting resident emotional health and quality of life, while ensuring necessary
infection control measures are in place.
September 14's announcement builds on previous guidance to further support residents and their
loved ones who have been disproportionately impacted by COVID-19. In March, the
Commonwealth acted quickly to take precautions in restricting visitation at nursing homes, rest
homes, and ALRs to protect resident safety and mitigate the spread of COVID-19. As the
Commonwealth proceeded with a phased reopening, visitation restrictions were updated in June
to allow for outdoor visitation with guidance on how these visits could safely occur.
Nursing homes and rest homes may resume in-person visits so long as appropriate infection
control and safety measures are in place, including:
• Indoor visits should occur within a designated visitation space that is close to the entrance
of the facility and allows for social distancing
• The visitor must be screened for COVID-19 symptoms and have their temperature
checked
• Residents, staff, and visitors must wear a mask or face covering for the duration of the
visit
• The visitor must remain at least 6 feet away from the resident for the majority of the visit
• If desired by both parties, there may be physical contact between the resident and visitor
so long as precautionary measures are followed such as hand sanitation before and after
contact
• A schedule is implemented for frequent disinfection of the designated visitation space
10
• The unit, floor, or care area where the resident lives must not have any COVID-19 cases
in residents or staff in the past 14 days and the facility is not experiencing a staffing
shortage that requires a contingency staffing plan
ALRs were previously able to resume indoor, in-unit visitation, and may now also resume indoor
visitation in a designated shared space such as a waiting room near the entrance of the residence.
ALRs are subject to the same appropriate infection control and safety measures described above,
except for the requirement that there are no COVID-19 cases in the past 14 days.
CareOne Lexington:
• Total# of positive resident cases (cumulative, including fatalities): 75
• Total# of suspect or confirmed fatalities (included in the number above): 24
• Current resident census (as of 9/30/20): 122— 1 of 4 units has been designated as a
quarantine unit(16 current patients)
• Staff- 35 staff have tested(+) and completed their isolation period
• No current staffing needs; no critical PPE needs
• CareOne is quarantining all new admissions and testing these residents on day 3 post-
admission and again between days 10 and 14 post-admission
Pine Knoll:
• Total# of positive resident cases (cumulative, including fatalities): 52
• Total# of fatalities (included in the number above): 16
• Current resident census (as of 9/30/20): 66—there is 1 resident currently in quarantine
• Staff-At this time there have been 19 staff test (+) out of total of approximately 85 total
staff; all positive staff have completed their isolation periods
• Pine Knoll completed their third MDPH infection control audit on 6/19/20 and received a
28 out of 28 score
• Pine Knoll has nearly 2 months' supply of PPE on hand and recently created a new PPE
storage area in their facility
Brookhaven:
• Total# of positive resident cases (cumulative, including fatalities): 11
• Total# of fatalities (included in the number above): 3
11
• Current resident census (as of 10/1/20): 394 - across Skilled Nursing (11), Assisted Care
(29) and Independent Living (354)
• Staff- 17 staff have tested(+); all but 1 staff have completed their isolation periods at this
time
• In August, Brookhaven removed 37 Skilled Nursing beds permanently, (previously 49
total beds, now 12 total SNF beds) and increased total Assisted Care units from 19 units
to 49 units
Youville Place:
• Total# of positive resident cases (cumulative, including fatalities): 21
• Total# of fatalities (included in the number above): 1
• Current resident census (as of 9/30/20): 75 - across traditional assisted living(55) and a
memory care unit (20)
• Staff- 11 staff have tested(+) of 61 staff; all have completed their isolation periods
Artis Senior Living:
• Total# of positive resident cases (cumulative, including fatalities): 0
• Total# of fatalities (included in the number above): 0
• Current resident census (as of 9/28/20): 31 (utilizing 2 of 4 units—Artis is exclusively
`memory care')
• Staff-4 staff have tested negative as a result of community or household exposures
12
-�L\
Tl� '_ The Commonwealth of Massachusetts
- Executive Office of Health and Human Services
Department of Public Health MARYLOU SUDDERS
Bureau of Health Care Safetyand QualitySecretary
67 Forest Street, Marlborough, MA 01752 MONICAComm REL,,MD,MPH
CHARLES D.BAKER
Governor Tel:617-624-6000
www.mass.gov/dph
KARYN E.POLITO
Lieutenant Governor
Memorandum
TO: Long-Term Care Facilities
FROM: Elizabeth Daake Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: September Update to Caring for Long-Term Care Residents during the COVID-19 Emergency
DATE: September 15,2020
The Massachusetts Department of Public Health(DPH)recognizes that providing care for individuals seeking
treatment for Coronavirus Disease 2019(COVID-19)may prove to be especially challenging for health care
practitioners and facilities. As part of ongoing statewide preparations and to address the increase in COVID-19
cases,DPH is issuing this memorandum to long-term care facilities with recommendations for admitting residents
and caring for residents with presumed or confirmed COVID-19 to help mitigate the spread of COVID-19.This
update replaces the July 30 version and now includes a revised personal protective equipment chart in Appendix A.
All rest homes and nursing homes must be prepared to care for COVID-19 positive residents.Residents infected
with COVID-19 may vary in severity from lack of symptoms to mild or severe symptoms. Symptoms may be mild
and not require transfer to a hospital. All facilities are expected to follow the infection prevention and control
practices recommended by DPH and the Centers for Disease Control and Prevention(CDC).
The following recommendations are consistent with Centers for Medicare and Medicaid Services(CMS)guidance
released on April 2,2020,which can be found here:
y
,are,,,,,,fac it u�dance.p
....................................................................................
Screening of All Individuals
Long-term care facilities should be screening all individuals entering the facility,including healthcare personnel and
visitors, for symptoms on a daily basis. In accordance with previously issued guidance,every individual regardless
of reason for entering a long-term care facility should be asked about COVID-19 symptoms and must also have their
temperature checked by another individual.
Long-term care facility personnel must be screened for symptoms at the beginning of every shift.If long-term care
facility personnel were screened at the beginning of their shift and must then leave the facility and return during that
shift,the long-term care facility personnel do not need to be rescreened upon re-entry to the facility.
Residents should be asked about COVID-19 symptoms and must have their temperatures checked a minimum of
two times per day.
Use of Personal Protective Equipment(PPE)
Long-term care facilities should ensure all staff are using appropriate PPE when they are interacting with residents,
to the extent PPE is available and in alignment with DPH and CDC guidance on conservation of PPE.All long-term
care facility personnel should wear a facemask while they are in the facility.
13
Full PPE,including N95 respirator or,if not available,facemask, eye protection,gloves and gown, should be worn
per DPH and CDC guidelines for the care of any resident with known or suspected COVID-19 per CDC guidance on
conservation of PPE.If any residents admitted for longer than fourteen days or staff are confirmed to be COVID-19
positive within the past fourteen days,healthcare personnel should wear additional PPE for the care of all residents,
except COVID-19 recovered residents. Appendix A provides PPE guidance,based upon the resident's COVID-19
status.
When possible,all long-term care facility residents,whether they have COVID-19 symptoms or not, should cover
their noses and mouths any time they leave their room and when they are in their room and staff are present. Such
face coverings can include cloth and non-medical masks.
Staffin
DPH requires long-term care facilities to implement the following staffing recommendations to mitigate the risk of
transmission within facilities.
• Ensure all staff can recognize the signs and symptoms of COVID-19 and that a procedure is in place for
alerting the nurse responsible for the resident's care.
• Create separate staffing teams that are dedicated for residents that are COVID-19-positive.
• Exercise consistent assignments of staff to residents regardless of symptoms or COVID-19 status. This
practice can help with detection of emerging condition changes.
• As much as possible, staff should not work across units or floors.
• Minimize the number of staff caring for each resident.
• Limit staff's onsite work to only one facility,whenever possible.
Separation of COVID-19 Positive Residents
Long-term care facilities must separate residents who are COVID-19 positive from residents who do not have
COVID-19 or who have an unknown COVID-19 status. Whenever possible,long-term care facilities must establish
a separate, dedicated wing or unit(hereafter"dedicated space")within the facility to care for COVID-19 positive
residents.Facilities with dedicated COVID-19 space must be capable of maintaining strict infection control practices
and testing protocols. Facilities must make every effort to have separate staffing teams for COVID-19-positive and
COVID-19-negative residents
When possible,a long-term care facility should establish designated space, such as a room at the end of a unit or
hallway or a dedicated unit or wing within the facility to care for recovered residents who tested positive for
COVID-19,cared for in the dedicated space for fourteen days and are no longer exhibiting any symptoms of
COVID-19. Staff are no longer required to use full PPE,only facemasks,when caring for such recovered residents.
Updated Admissions
When a long-term care facility resident is transferred from a long-term care facility to a hospital for evaluation of
any condition,including but not limited to,COVID-19 care,each long-term care facility must accept the resident's
return to the facility when the resident no longer requires hospital level of care.
Long-term care facilities shall not condition admission or return to the facility on COVID-19 testing or COVID-19
test results.If a test is not performed before hospital discharge,the long-term care facility should test the resident
upon admission,if a test is available.
Awaiting the test results should not delay an individual's discharge from the hospital to the long-term care facility.
Newly admitted or readmitted residents to a long-term care facility should be quarantined in a private room or
dedicated quarantine space and monitored for symptoms of COVID-19 for fourteen days after admission to the
14
facility and should be cared for using all recommended COVID-19 PPE. If a resident receives a positive COVID-19
test result during the fourteen days of quarantine,the resident should be moved to a dedicated COVID-19 space.
Residents who are readmitted after less than 24 hours in a hospital do not need to be quarantined upon return.
Nursing Homes with Dedicated COVID-19 Space
Whenever possible,hospitalized patients who are confirmed to be infected with COVID-19 and require skilled
nursing level of care should be admitted to a facility with a dedicated COVID-19 space.
DPH continues to work with state,federal and local partners on the outbreak of novel Coronavirus 2019 (COVID-
19), caused by the virus SARS-CoV-2,and we continue to appreciate the essential role you have in responding to
this evolving situation.
DPH strongly encourages all nursing homes in Massachusetts to monitor the Centers for Medicare&Medicaid
Services(CMS)website and the Centers for Disease Control and Prevention(CDC)website for up-to-date
information and resources:
• CMS website:h /Current
.:....:.....:..: e cies�Current,,,,,,E er
• CDC website: t p....11:.....:.....:..:.....:...:.:........:.....:....... c..Q.. ov/coronavi s/ 019,,,,,,ncov/healthcare,,,,,,facilities/index.ht l
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: htt s:// . ss. v/ l r n vi s.
15
Appendix A
Personal Protective Equipment Used When Providing Care to Residents in Long Term Care***
Resident Type Recommended PPE
COVID Negative* e i eats When there are Full PPE to include Facemask,Face Shield/Goggles,
resident** or staff case(s)identified within the last Gown and Gloves. Gown use can be prioritized for
14 days in the facility. high-contact resident care activities'. Gown and gloves
must be changed between residents.
COVID Negative* Residents When no resident** Facemask and Face Shield/Goggles
or staff cases are identified within the last 14 days
in the facility.
COVID Recovered e i nts(meet 14d/24h Facemasks only
threshold clearance)
.t1)Positive Resi.dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
available),Face Shield/Goggles, Gown and Gloves.
Gown and gloves do not need be changed between
residents.
Quarantined or S uspected.Resli dents Full PPE to include N95 respirator or alternative
(Facemask is acceptable if N95 respirator not
(i.e.New admission or exposed to a confirmed available or if resident not known to have exposure to
COVID case,symptomatic individual with test a confirmed COVID case),Face Shield/Goggles,
result pending) Gown and Gloves. Gown and gloves must be changed
between residents.
*"Negative"refers to a resident who has never tested positive.
**"Resident case"means a case that was acquired in the facility(i.e.not within 14 days of admission)
***Individuals infected or co-infected with a communicable disease(such as Clostridioides difficile)should be
cared for using appropriate PPE, changed between residents.
'htt s-//www.cd ov/coronavirus/ 1 9 ncov/hc /lon0.......term care.ht 1
16
Prioritizing gowns for activities where splashes and sprays are anticipated(including aerosol-generating procedures)
and high-contact resident care activities that provide opportunities for transfer of pathogens to hands and clothing of
HCP,is recommended.
CDC provides these examples of high-contact resident care activities:
• Dressing
• Bathing/showering
• Transferring
• Providing hygiene
• Changing linens
• Changing briefs or assisting with toileting
• Device care or use: central line,urinary catheter,feeding tube,tracheostomy/ventilator
• Wound care: any skin opening requiring a dressing
ps:// .cdc.gov/hai/contain ent/PP�,,,,,, ursin ,,,,,Ho es.ht 1
17
Executive Office of Health and Human Services
Z W Department of Public Health
d Bureau of Health Care Safety and Quality
67 Forest Street, Marlborough, MA 01752
w
MARYLOU SUDDERS
CHARLES D.BAKER Secretary
Governor
MONICA BHAREL,MD,MPH
KARYN E.POLITO Commissioner
Lieutenant Governor
Tel:617-624-6000
www.mass.gov/dph
Memorandum
TO: Nursing Home and Rest Home Administrators
FROM: Elizabeth D. Kelley,MPH,MBA,Director
Bureau of Health Care Safety and Quality
SUBJECT: Updates to Visitation Conditions,Communal Dining and Congregate Activities in Long-Term
Care Facilities during the COVID-19 Outbreak
DATE: September 14,2020
The Massachusetts Department of Public Health(DPH)continues to work with state, federal and local partners on
the outbreak of Coronavirus Disease 2019(COVID-19),caused by the virus SARS-CoV-2,and we continue to
appreciate the essential role you have in responding to this evolving situation.
This memorandum replaces the memorandum issued on August 17,2020 and is effective as of September 25,2020.
This updated memorandum provides indoor visitation conditions.
The implementation of this guidance is contingent on Massachusetts meeting a range of public health metrics
httpL://www.mass.lov/info deta is/reope .� �assach setts Ongoing performance on these measures will inform
additional reopening decisions.
Limitations on Long-Term Care Visitation:
Long-term care facilities may allow visits with residents to occur,provided that the social distancing and protection
requirements described in detail below are followed.As much as possible,long-term care facilities should continue
to use alternative electronic methods for virtual communication between residents and visitors, such as Skype,
FaceTime,WhatsApp or Google Duo.
In-Person Visitation:
A long-term care facility may allow in-person visitation in a designated visitation space,provided that the long-term
care facility implements all of the following safety,care,and infection control measures and policies:
• A resident who is suspected or confirmed to be infected with COVID-19 cannot participate in a visitation.
A resident may be visited if. the resident has recovered from COVID-19; or the resident is currently
quarantined after a recent hospital stay and is not suspected or confirmed to be infected with COVID-19,or
the resident is not quarantined and has never tested positive for COVID-19.
• Prior to transporting a resident to the designated visitation space,the long-term care facility must screen the
visitor for COVID-19 symptoms and check their temperature.Any individuals with symptoms of COVID-
19 infection(fever equal to or greater than 100.0 F, cough, shortness of breath,sore throat,myalgia,chills
or new onset of loss of taste or smell)will not be permitted to visit with a resident.
• Transport of a resident to and from the designated visitation space must be safe and orderly. At a
minimum, safe transport means that the resident cannot be transported through any space designated as
18
COVID-19 care space or space where residents suspected or confirmed to be infected with COVID-19 are
present. If health care personnel(HCP)expect to provide direct care to residents while transporting the
resident or monitoring the visitation,HCP should wear appropriate PPE.
• The long-term care facility is not under a contingency staffing plan.
• A visitor must remain at least 6 feet from the resident and attending staff member(s) for the majority of the
visit.
• Brief physical contact may be allowed if desired by both the resident and visitor.In order to reduce risk of
transmission,individuals must:
o Use alcohol-based hand sanitizer with at least 60%alcohol before and after contact;
o Hug with faces in opposite directions;and
o Limit the duration of close physical contact and avoid close face-to-face contact even when face
masks are used.
• Staff,residents and visitors must wear a face mask for the duration of the visit.
• The long-term care facility must implement a schedule for frequent cleaning and disinfection of the
designated visitation space,including cleaning high-touch surfaces using an appropriate EPA-registered
disinfectant.
Any individual who enters the long-term care facility and develops signs and symptoms of COVID-19 such as fever,
cough, shortness of breath,sore throat,myalgia,chills, or new onset loss of smell or taste within 2 days after exiting
the long-term care facility or designated outdoor space must immediately notify the long-term care facility of the
date they were in the facility,the individuals they were in contact with,and the locations within the facility they
visited. Long-term care facilities should immediately screen the individuals who had contact with the visitor for the
level of exposure and follow up with the facility's medical director or resident's care provider.
Whether or not a resident has visitors should not impact their access to fresh air and time outdoors. Long-term care
facilities are encouraged to offer residents time outdoors provided that the physical distancing and protection
requirements described in detail above are followed.
A long-term care facility may limit:
• The length of any visit,however,residents must be offered the opportunity to visit for no fewer than 30
minutes;
• The days on which visits will be permitted,provided that visits are offered on no fewer than five days of
the week and one of the days must be on a weekend day;
• The hours during a day when visits will be permitted,provided that at least one day per week visits are
offered outside of standard business hours;
• The number of times during a day or week a resident may be visited; and
• The number of visits occurring at the facility on a given day and may require visits to be scheduled in
advance.
Designated Outdoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Ensure visits with a resident occur in a designated outdoor space; outdoor visits will be dependent on
permissible weather conditions, availability of outdoor space, and the health and well-being of the resident.
• A long-term care facility staff member trained in such patient safety and infection control measures must
remain immediately available to the resident at all times during the visit.
Designated Indoor Visitation Space:
In addition to the in-person visitation conditions described above,the long-term care facility must:
• Identify a designated space for visitation that is as close to the entrance as possible where visits can be
socially distanced from other residents and minimize visitor impact in the facility.
• Ensure that ventilation systems operate properly,have been serviced in accordance with manufacturer
recommendations and increase circulation of outdoor air as much as possible.
• Avoid visitation in resident rooms.
19
• A long-term care facility staff member trained in such patient safety and infection control measures must
perform frequent safety checks with the resident during the visit.
• The unit,floor or care area where the resident lives must not have any confirmed or suspected COVID-19
cases in residents or staff in the past 14 days;however,notwithstanding this condition,if a facility
determines that a confirmed or suspected case within the facility presents a risk for all units,the facility in
its discretion may suspend indoor visitation.
Please note that if community transmission rates become high,DPH may amend the above visitation conditions.
Compassionate Care Visitation:
For compassionate care situations, including but not limited to an end-of-life situation,long-term care facilities must
limit visitors in the facility to a specific room: either the resident's room,if the resident has a private room, or
another location designated by the facility. Long-term care facilities must require visitors to perform hand hygiene.
Decisions about visitation during an end-of-life situation should be made on a case-by-case basis,which should
include careful screening of the visitor(including clergy,bereavement counselors,etc.)for any symptoms of
COVID-19 and temperature checks. Individuals with symptoms of a respiratory infection(fever,cough,shortness of
breath, sore throat,myalgia, chills or new onset of loss of taste or smell)should not be permitted to enter the long-
term care facility at any time.
For visits to those who are in end-of-life situations,visitors should be allowed a time limited visit and be given a
face mask if they do not have a face mask. For those visitors who are permitted to visit in compassionate care
situations,the visitors must be restricted to the resident's room or other location designated by the facility.
Exceptions to Visitor Limitations:
Health care personnel: Long-term care facilities should follow CDC guidelines for the management of health care
personnel who may have been exposed to COVID-19 which can be found atps:l� ®cdcm ov�coronavrus�20�.9
.cov/hcp/ uidance,,,,,,risk asses. ent hcp. t. l
The nursing home or rest home must confirm that health care personnel do not have any signs or symptoms of
COVID such as a cough, shortness of breath,or sore throat,myalgia, chills,or new onset loss of smell or taste and a
fever by taking each healthcare personnel's temperature upon arrival. The health care worker's temperature must be
below 100.0 OF for him or her to enter the facility and provide care.
Screening and temperature checks also apply to other health care personnel, including,but not limited to,hospice
workers,dialysis technicians,nurse aides,nursing or other students in clinical training,dentists,podiatrists,
psychiatrists,physical therapists, or Emergency Medical Service(EMS)personnel in non-emergency situations that
provide care to residents. All health care personnel are permitted to come into the facility as long as they meet the
CDC guidelines for health care personnel.
In emergency situations,EMS personnel should be permitted to go directly to the resident without undergoing
screening or temperature checks.
Parents and Guardians: Indoor visitation is permitted for parents and guardians of residents who are 22 years old and
younger and outdoor visitation is not appropriate.Parents and guardians of residents must be screened and have their
temperature checked upon entry into the facility and must wear a face mask at all times while in the facility.
Family Education: Long-term care facilities may allow family members or caregivers to participate in discharge
education and training in order to safely learn how to care for their loved one at home. A family member or
caregiver must be screened and have their temperature checked upon entry into the facility and must wear a face
mask at all times while in the facility. Discharge education and training should include only necessary participants
who must remain at least 6 feet apart when not engaging in activities such as demonstrating resident transfers.
Dining and Group Activities:
20
Long-term care facilities may provide outdoor entertainment and activities on the ground of the facility if the facility
meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, and those residents not currently quarantined due to exposure or new
admission can participate in the outdoor group activities;
• Participating residents must remain at least 6 feet apart.
Long-term care facilities may introduce communal dining if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• The number of residents at each table must be limited with residents spaced at least 6 feet apart;and
• Only residents who have fully recovered from COVID-19,those residents not in isolation for suspected or
confirmed COVID-19 status, ,and those residents not currently quarantined due to exposure or new
admission can participate in communal dining.
Long-term care facilities may utilize indoor exercise or gym space for the purposes of physical,occupational or
other clinically indicated therapy if the facility meets the following conditions:
• The long-term care facility has adequate supplies of personal protective equipment and essential cleaning
and disinfection supplies to care for residents;
• The long-term care facility is not under a contingency staffing plan;
• Residents must be spaced at least 6 feet apart;
• The long-term care facility has implemented procedures for cleaning and disinfecting the space and
equipment in between each resident's use; and
• Only residents who have fully recovered from COVID-19,are in quarantine due to being a new admission,
and those residents not in isolation for suspected or confirmed COVID-19 status can participate in
clinically indicated therapy.
When using indoor exercise space in the long-term care facility, facilities must follow the same safety standards and
checklists for fitness centers and health clubs,including but not limited to,maintaining social distancing between
residents,hygiene protocols, staffing and operations,and cleaning and disinfection. The guidance may be found
here: ps:f� ass®gov�no deta .s/reopeg assachusetts
Ombudsman Program and Legal Representation:
Residents have the right to access the Ombudsman program and to consult with their legal counsel.When in-person
access is not available due to infection control concerns,facilities must facilitate resident communication(by phone
or another format).
DPH strongly encourages all long-term care facilities in Massachusetts to monitor the CMS and CDC website for
up-to-date information and resources:
• CMS website: O /Current
,Einer s�Current,,,,,,:E er
• CDC website: .tt s®1� w.cdc® ov/coroavrs� 9 .cov/ ea.tcare 1°actes/index®fit._l.
Additionally, please visit DPH's website that provides up-to-date information on COVID-19 in
Massachusetts: h..t..I..ps,./�/ww�w.�ma�ss. / c r � s.
21
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Next Steps for Social Racial Equity Initiatives
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Member& Jim
Malloy, Town Manager I.2
SUMMARY:
Select Board members Jill Hai and Doug Luc ente and the Town Manager have worked with a group of
residents that are in the D E I field to review the two proposals from the National League of Cities and All Aces
and the pros/cons of both proposals and the three of us are recommending the Town move forward with All
Aces, which is a local non-profit based in Boston that has done numerous projects and programs in the
Boston Metro area. We are s e eking the Board's authority to move forward with negotiating a more specific
contract with All Aces. Funding would come from the appropriation for the Diversity Task Force (which has
$27,000 remaining) combined with the Selectmen's Gift Account(which has $46,200 remaining) from Shire.
SUGGESTED MOTION:
Move to authorize the Town Manager to enter into an agreement with All Aces as per their attached proposal.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 7:10pm
ATTACHMENTS:
Description Type
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About All Aces, Inc.
Resilient people and organizations with the hunrianity to foster belonging, the
humility to learn, and the hope to envision and create a more racially
equitabl ld.
TO activate consciOUsness, catalyze critical thinking, and transforryi
capabilifies that advance racial eqUity and bUild resillence in organizations.
COLLECTIVE ENT CARE
We do not subscribe to the concept of We are pass loii')ate about our work and
sel�f care by itself. We believe in always corne fronl-i a place of love w[th
collective care. We have to take care OUr clients, even when it is hard. We
rernain humble and curIOUS in our
Of each other, create the space for engagements. However it also means
�peoplee (,%are of the i l riot have our lown hurnanity
takingand hold each other aCCOUntable -for' d"isrespected. We coin tT'i 1111111 to having
care of thernselves and each explicit, developmental conversations
her with l i nt � aii na i "Feam All
lec-fivecare.
importantPLAYMAKERS PRACTICE WHAT WE PREACH
We are all capable and valUable All Aces has developed a nUmbeir of
members of Team All Aces. AfthOUgh approaches, fratineworks, and tools that
we have assiligned roles and have helped other organizations take
responsibilities
none of us feels too action to advance racial equity. Along
the way we learned a lot 'from these
help withh little r nces. We have to be able
things—see a need, 'fill a need. We are in our own indliviidual and collective
not in competition with each other, we mirrors as an organi zation too. We
are a team of playmakers who can be should always be striving to improve
put in difficult situations n still �� n nail �d as
zip p h '. will never lure away from he mirror
n reach our full n
organizational potential.
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The All Aces Approach
Oppression Qualities
Conducive/ Disruptive/
Conductor Description Disruptor Description
Qualities Qualities
Having a scarcity mindset that
facilitates conscious and Facilitating respect and action that
unconscious fear, competition, reinforces the rights, contributions,
Exploitation
transactional approaches, and Justice and experiences of all people and
;
mistreatment of individuals or intentionally integrating the voice of
groups resulting in unearned people who are a part of
benefits and an unjust return on underestimated groups
investment/contribution
A situation in which a person or The ability to collaborate meaningfully
group is prevented from safely with others for mutual benefit without
Exclusion being somewhere,taking part in Interdependence expecting others or ourselves to
activities, or having their needs sacrifice our needs, concerns, and
truly being considered realities
Not being able to see or tap into Having the capabilities to (1) take
our individual or collective action to develop ourselves and our
Powerlessness
strength or resources because Power circles of influence and (2)join with
we think we lack the authority others towards common goals to gain
or we do not have the additional strength, capacity, and
capabilities to act impact
The disproportionate bearing of Attention to and provision of what is
painful, oppressive, or necessary for the health, welfare,
Burden experiencesr ......Care maintenance, nprotection f
unacknowledged o and o
impacts ourselves and other people
The false belief that we can deal The existence of a number of
with people or situations ........complicated, interrelated, and
........
........Objectivity ........without distortion from personal .........Complexity wide-ranging factors requiring a
feelings, bias, prejudices, or ........consistent process to think
.........
interpretationsrationally/logically about people or
situations
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1
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,D FRAMEWORK IVERSITY INCLUSION EQUITY TRANSFORMATION [DIET]
I-14W IM 7004
am ,
EQUITY INCREASING LEVELS OF DIET ORGAN ORGANIZATIONAL DEVELOPMENT
OPPORTUNITIES,
Ili kl
DEPENMOCE+ARRESTED D MMOPMENT tINDEPENCIENCE+DEVELOPMENT PENDEN' +f ULL PAMNIMTfAL
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CONSCIOUSNESS
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on S T M 2020-2 Article 3: Amend General Bylaws - Noise Control
PRESENTER:TER• ITEM
S
NUMBER:
Varda Haimo, Citizen Petitioner
I.3
SUMMARY:
Varda Haimo will update the Select Board on S TM 2020-2 Article 3 -Amend General Bylaws -Noise
Control.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 7:25pm
ATTACHMENTS:
Description Type
Town of Lexington
Motion
Special Town Meeting 2020-2
ARTICLE 3 AMEND GENERAL BYLAWS-NOISE CONTROL (Citizen Petition)
MOTION: That Chapter 80 of the Code of the Town of Lexington,Noise Control be amended by inserting
the following as a new § 80-8 and renumbering the existing §§ 80-8 to 80-11 as §§ 80-9 to 80-
12.
§ 80-8 Noise mitigation plan for construction
(i) A noise mitigation plan shall be required prior to the issuance of a building permit for
construction projects in or adjacent to residentially zoned areas where:
1. the project entails rock removal with heavy machinery, including ledge removal,
rock pounding, rock crushing, rock drilling or rock cutting (collectively defined as "Ledge
Work"); and
2. Ledge Work activities are anticipated to take place on more than fifteen days over
the course of the project.
(ii) A noise mitigation plan required under this § 80-8 shall, at a minimum, require portable
sound barriers, designed to reduce sound levels outside the barriers by at least 10 dB(A),
surrounding and installed as close as practicable to the source of the noise. These barriers
must reduce construction noise to prevent noise injury to town residents. The objective of this
amendment is to keep maximum noise levels under 85 dB(A) at the property line.
(iii) In the event that a building permit is issued under the assumption that none of the § 80-8
provisions apply, and it is discovered that such provisions do apply after the project begins,
then no Ledge Work shall begin or continue until a noise mitigation plan is submitted and
accepted in accordance with § 80-8 (ii).
(iv) In the event that the builder does not submit or follow a specified noise plan, whether by
using inadequate barriers, poor barrier installation, poor maintenance, failure to move them
to a new work area on site, or any other problem, then work must cease until the issue is
corrected. and a penalty of$50 per day may be assessed in accordance with provisions of§
80-7 for any days that Ledge Work took place without a plan, or not in accordance with a
submitted plan.
(v) In addition to the general enforcement provisions of Chapter 80, the Building Department
in conjunction with the Public Health Department shall have the power to enforce this section.
(09/21/2020)
1
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Proposed Fiscal Year 2021 Water and Sewer Fees
PRESENTER: ITEM
NUMBER:
Dave Pinsonneault, Director of Public
Works I.4
SUMMARY:
Attached please find Water and Sewer Fee proposals for the Board's consideration. Dave P ins o nneault, D P W
Director will present the background information requesting the Board's consideration to increase fees.
SUGGESTED MOTION:
Move to approve the Water& Sewer Fee Schedule as per the attached request entitled F Y2021 Fee Proposals
Sept 2020.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 7:35pm
ATTACHMENTS:
Description Type
ITEM CURRENT PRICE PROPOSED PRICE
METERS
5/8" METER $ 90.00 $ 94.50
3/4" METER $ 104.00 $ 109.20
1" METER $ 172.50 $ 181.13
METERS WITH TAIL
5/8" METER WITH TAIL PIECES $ 112.00 $ 117.60
3/4" METER WITH TAIL PIECES $ 132.00 $ 138.60
1" METER WITH TAIL PIECES $ 210.50 $ 221.03
TAIL PIECES
TWO 5/8" TAIL PIECES $ 22.00 $ 23.10
TWO 3/4" TAIL PIECES $ 28.00 $ 29.40
TWO 1"TAIL PIECES $ 38.00 $ 39.90
RADIO READ TRANS
RADIO TRANSMITTER $ 131.00 $ 137.55
FINAL WATER BIL
FINAL WATER READ $ 25.00 $ 50.00
CONSTRUCTION Cf
DEMOLITION WATER $100/DAY $100/DAY
COST OF
USAGE/POTENTIAL COST
CONSTRUCTION WATER COST OF USAGE JOF BROKEN METER
OFF HOURS METER INS
MONDAY- FRIDAY AFTER 3:30 pm $ 325.00 $ 341.25
WEEKENDS ANY TIME $90/HOUR $94.50/HOUR
FLOW TESTS
WEEKENDS ANY TIME $ 325.00 $ 341.25
PER HOUR AFTER FOUR HOURS $90/HOUR $94.50/HOUR
OTHER SER VI C
BACKFLOW DEVICE TESTING $45/TEST $47.25/TEST
TANKER FILL-UP PER SEASON $ 200.00 $ 300.00
HYDRANT METER SETUP* $2,500 DEPOSIT $2,500 DEPOSIT
SER VI CE A PPOI NTI
METER INSPECTION N/A $ 50.00
INCOMPLETE APPOINTMENT N/A $ 50.00
FINES/PENAL T
$ 300.00
$1j000 OR 3X DAMAGE Tv
VIOLATER ILL ASLO
REPORTER TO THE
DEPARTMENT OF
ENVIRONMENTAL PROTECTION
MEETING*FOR TOWN
TAMPERING FEE N/A APPROVAL
$300
NOTES
PIECES
;MI TIER
ALL METERS MUST HAVE RADIO TRANSMITTER
!LING
IARGES
IF A CUSTOMER REQUIRES CONSTRUCTION WATER,THEY WILL HAVE TO
SIGN OUT ONE OF OUR DESIGNATED CONSTRUCTION METERS AND THEY
WILL PAY THE IRRIGATION RATE FOR USAGE. OUR TEAM WILL INSTALL THE
METER AND TURN THE WATER ON. ONCE CONSTRUCTION IS COMLPETE,
CUSTOMER WILL HAVE TO PURCHASE PERMENANT METER. CUSTOMERS
WILL BE RESPONSIBLE FOR PAYING FOR BROKEN CONSTRUCTION METERS.
IAT THE DESIGNATED RATES LISTED ABOVE BASED ON THE SIZE.
TALLATION
'ES
*DEPOSIT TO BE RETURNED AFTER EQUIPMENT INSPECTION AND
PAYMENT FOR WATER USAGE
MENTS
ONLY APPLICABLE WHEN APPOINTMENT IS REQUESTED, $SO WAIVED IF
METER IS MALFUNTIONING
IF AN APPOINTMENT IS REQUESTED (INSTALL, INSPECTION, ETC.)AND THE
JOB CANNOT BE COMPLETED (PLUMBING NOT UP TO SPEC, CUSTOMER
NOT HOME TO LET US IN, CANCELING AN APPOINTMENT WITHOUT 24 HR
NOTICE, ETC.)
ES
TAMPERING INCLUDES BUT IS NOT LIMITED TO CUSTOMERS THAT ARE
RECEIVING UNAUTHORIZED WATER, CUSTOMERS THAT HAVE
INTENTIONAL DAMAGE OR TAMPERING DONE TO THEIR METERS, METER
LOCKS, RADIO READERS, WIRES, OR ANY EQUIPMENT THAT IS PROPERTY
OF THE TOWN.
*(WHICHEVER IS r c�DAMAGE INCLUDES PHSY1CAL DAMAGE TO
INFRASTUCTURE, COST OF UNACCOUNTEDWATER.,LABOR., r
APPROVALMEETING
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss Police Station Schematic Design and Next Steps for Design Development
PRESENTER: ITEM
NUMBER:
Mike Cronin, Director of Public
F acilities I.5
SUMMARY:
Attached please find an up d ate from Mike Cronin, Director of Public Facilities who will present with J o n
Himmel, Chair of the Permanent Building Committee. Also attached is the Integrated Building Design&
Construction Policy for discussion on whether the current proposal is consistent with the Integrated Building
Design& Construction Policy. As the Board is aware, we are currently stalled at the Schematic Design(SD)
stage and need to move onto Design Development(DD) and Construction Development(CD). If we cannot
move onto the D D phase at this Select Board meeting, we will likely need to push this project off the Annual
Town Meeting in 2021 because we will not have sufficient design and cost estimates to move forward. The
funds for these design efforts were funded at the Annual Town Meeting in 2018.
SUGGESTED MOTION:
Move to approve the Schematic Design and to authorize the Town Manager and Director of Public F ac ilitie s
to move the Police Station project forward through Construction Documents and to develop appropriate cost
estimates to bring the project forward at the 2021 Annual Town Meeting.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 7:45pm
ATTACHMENTS:
Description Type
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Integrated building design policy 2-25-19
Revised through 10-1-19
BOARD OF SELECTMEN & SCHOOL COMMITTEE POLICY
INTE GRA TED BUILDING DESIGN& CONSTRUCTION POLICY
Date Approved by BOS: Signature of Chair:
Date Approved by SC: Signature of Chair:
Supersedes: BOS Sustainable Design Policy, September 19,2005
Revised: ,2019
I. Purpose of Policy
1. To maximize the health and well-being of building occupants and the public at large.
2. To ensure the Town will design and construct its buildings to meet programmatic requirements while
enabling operations to achieve the highest reasonably attainable and economically viable
performance standards for health, energy and resilience.
3. To guide the overall project delivery of a Town facility from a scope, schedule and cost standpoint
while maximizing sustainability objectives.
4. To evaluate and select optimal designs which(1) address the building's intended programmed use
and which(2)minimize and mitigate the negative impacts of development, construction and building
operations on the natural environment.
5. To maximize onsite renewable energy production given each building's respective site and site use,
while minimizing energy use and operational costs of Town buildings.
6. To provide resilient and maintainable buildings.
II. Responsibility
The Board of Selectmen(BOS) and School Committee (SC) are responsible for adopting this policy and
goals for school buildings. The Board of Selectmen is responsible for adopting this policy and goals for all
other Town buildings. The term"Elected Boards"is used to identify these two bodies throughout this policy
and goals.
The Town Manager, Superintendent of Schools,Director of Public Buildings and Permanent Building
Committee (PBC) shall be responsible for the adherence to this Policy and the Town Manager is authorized
to adopt additional guidelines, objectives and supplemental materials to effectuate this policy and goals.
The project"stakeholder"group referred to in this policy and goals shall be determined by the Town
Manager and Superintendent of Schools,when appropriate, in consultation with the Elected Boards,but
should include but not be limited to,representatives of the Department of Public Facilities, Permanent
Building Committee,the building occupants, Sustainable Lexington Committee and an invitation for a
liaison from the Capital Expenditures Committee.
III. Scope
I. This policy and attached goals apply to all Town funded building projects.
2. To the extent possible, all renovation and new projects,undertaken by the Town should achieve, the
attached"LEED Lexington"Integrated Building Design and Construction Goals Checklist and strive
to achieve the LEED Silver standards, at a minimum. The application for LEEDTM certification is
optional, subject to available funding and the discretion of the Elected Boards prior to schematic
1
Integrated building design policy 2-25-19
Revised through 10-1-19
designs. The Elected Boards may choose to exempt certain building projects under their respective
purview from these standards.
IV. Policy
The Department of Public Facilities and Elected Boards will strive to achieve the highest reasonably
attainable and economically viable performance standards for health, energy, and resilience for Town
building projects in accordance with the policy of the Elected Boards as follows:
1. Prior to initiating building design activities or selection of the design team,the project stakeholders
shall establish specific targets for the project that consider each of the Integrated Building Design
and Construction Goals Checklist as defined in Attachment A. The targets for School Department
Buildings shall be approved by the School Committee and the Board of Selectmen. The targets for
all other Town buildings shall be approved by the Board of Selectmen.
2. Design teams selected for all facility projects that are subject to this policy shall at a minimum
include LEEDTM accredited professionals with demonstrated experience in designing buildings that
would meet the requirements of this policy and goals.
3. Prior to design, the project stakeholder group will make a recommendation to the Elected Boards
whether to pursue the optional application for formal LEEDTM Silver certification.
4. The Integrated Building Design and Construction Goals Checklist shall be monitored by the
Department of Public Facilities and the Permanent Building Committee throughout the project to
ensure that requirements of this policy and the agreed upon, attainable goals are met.
5. At the end of every project phase(feasibility, schematic design, design development, construction
documents and construction),the project design team will prepare an end of Project Phase Report
that addresses the design's adherence to or departure from approved scope, cost, schedule and the
Integrated Building Construction Goals Checklist as attached. Project success requires that the
design approval at the end of the schematic phase and design development phase meet the approved
scope, cost and schedule requirements. The Director of Public Facilities will submit these reports to
the Elected Board(s). It is recommended that Elected Board liaisons give regular updates to their
respective Boards outside of the project phase reporting.
6. The Town shall implement a post occupancy commissioning process when roughly 20% of the one
year warranty period remains.
7. Projects must commence with and maintain sufficient overall project budget and schedule.
V. Policy Revisions and Updates
1. No changes to this policy and goals or appendix may be made without the formal approval of both
Elected Boards.
2. This policy and Integrated Building Design and Construction Goals Checklist as defined in
Attachment A, shall be reviewed and updated by a Committee jointly appointed by the Elected
Boards every three years or sooner as required to reflect current, best practices and performance
standards for health, energy, and resilience and any updates to applicable codes and reference
materials.1
This policy is to meet the goals set out in Article 33 of 2013.
2
Attachment A
Integrated Building Design and
Construction Goals Checklist
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss LexRecComect Remote Learning Program
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.6
SUMMARY:
I am attaching the most recent program description of this program(9/21) as well as the EEC exemption
application for the Board's information. Through a survey of Town and School employees, we found
approximately 100 employees who identified they had a need for a remote learning opportunity for their
children while they were at work for the Town. We've been working on this for about six weeks and recently
the Governor signed an executive order providing the mechanism for Towns to provide such a program and in
addition to Lexington, several other towns are also looking at providing this type of program. We're trying to
finalize the details for this program(which we're calling L exR ec C o nnec t)with an intent to initiate the program
the week of Columbus Day. We're currently are working on developing the appropriate fee for the program.
Attached also is a letter of intent on the program to the Health Office.
SUGGESTED MOTION:
No motion is required. This is an update for the Board.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 8:30pm
ATTACHMENTS:
Description Type
Li,,Iter of Intent G.Wer Menu
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Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
PROPOSED
LexREConnect— Remote Enrichment Program
10.1.202
Mission: To provide an enrichment program to support students and families who have remote learning due
to COVID-10. The program will provide children who are attending school remotely to engage in their
schoolwork and recreation activities with peers. The program will provide a healthy, safe choice to working
parents to who may need support during school hours while maintaining their employment commitments.
Demographic: This program will be available to students currently in Kindergarten through fifth grade. The
program will first be offered to Lexington Town and School employees with the potential to open up for
residents.
Location Request: Cary Hall, 1605 Mass Ave
Cary Hall provides access to large space, outdoor recreation access, multiple rooms, and accessible drop off
site. One room will be deemed as an isolation room and will only be used if a child or staff/volunteer member
becomes symptomatic. The capacity per room will need to be determined in order to plan for cohort sizes and
in turn overall capacity of program per day. Adequate office space, first aid and storage will be needed.
Parking for staff/volunteers. Adequate access to landlines or cell phones issued to each cohort. Adequate,
secure spaces for participant and staff to keep their belongings (cubbies, hooks, etc)
Operations:
• Monday—Thursday from 8:30 am —3:00 pm and Fridays from 8:30 am — 1:00 pm.
• Drop off & Pick up times will be assigned to each cohort.
o Drop off will be from 8:30-8:50 am with staggered drop off times (Monday- Friday)
o Pickup will be from 2:40—3:00 pm with staggered pickup times. (Monday-Thursday)
o Pick up will be from 12:30-1:00 pm. (Friday)
Cohorts
Children will be assigned into cohorts by age/grade when possible as well as compliment school schedules.
Each cohort will max at 13 participants (the maximum number of participants allowed by the EEC) and will
require one staff member (or one staff member and one volunteer) to lead the group in their daily activities.
These cohorts will not intermingle or share staff/volunteers during the day. Each cohort would be assigned to
one room.
Staffing
recdepL@jexint n . v
39 MARRETT ROAD,LEXINGTON,MA 02421
In accordance with the EEC guidelines, this program will follow the 1:13 ratio with an additional staff member
to comply with the Recreation Department's guidelines. Staff members would be required to arrive at
program at 8:00 am and stay until 3:30 pm Monday through Thursday with a modified schedule on Fridays.
Staff will be required to comply with the cleaning and sanitation protocols outlined by the Recreation
Department. Additional staff will be needed to cover staff breaks per EEC.
Remote Learning
Children will be responsible for bringing their own technology, charged and ready for the day and a printed
copy of their daily schedule. Staff members will be available to assist with technology use but are not
responsible for teaching children the material they are working on. Children will independently engage in their
learning. During the day, the school has allotted time for breaks and lunch. During these times, staff and
volunteer members will facilitate enrichment activities which will include sports, games and crafts.
Snack & Lunch
Children will be required to pack two snacks and a lunch that does not require refrigeration. Healthy snacks
will be available in the event that a child arrives to the program without snack/lunch. Snacks and lunch will be
eaten outside when possible or at their respective desks, socially distant from one another.
Resources:
ChHdCarePlavbook
Next Steps & Details:
.................... . ... .. .I.. .f r . .. .............. hi r Em r ..n ..Pr ..r. ..mE.��..M..ption
..... ................................................................................................................................................ . E .................................................................................................................................................... ................................... ................................. ..........................................
• Approvals - state
o Application for Exemption — pending approval
• Approvals - local
o Health Department
■ Letter of intent will be sent to Health 10.2.2020
o Physical space— Cary Memorial Hall
■ Spring Spectacle Contract
■ Determine supplies and equipment
• DPF has access to tables/chairs, etc and can bring over when needed
■ Capacity
■ Fire/led/occupancy
o Outdoor space- Fletcher Park
■ Tuesdays to be adjusted during Farmers Market
o Parking
■ Live Drop off& Pick up in circle at Cary Hall (may need to close parking)
• Program:
o October 13— December 23*
■ Follow LPS schedule
■ Closed on Election day
■ Monday— Friday
■ 8:30a -3pm * *8:30a - 1p on Fridays
■ Grades K - 5
■ Registration
• Open registration w/$50 deposit (week of 10.5.2020)
*10.13.2020 is target date, likely later in October
• Schedules
o Daily and monthly schedules being developed
■ Participant remote schedules will drive final schedules
• Staff&Volunteers
o Onboard
o Orientation
o HR
■ Application process
• Resume, references, cori, health
o Attestation form on file for DCF
• Job description and pay rates
o Lextended template
■ Applicants (academic, social, medical needs)
• Experience
• Lextended staff
o Some are interested
• Inclusion staff
• I.T. staff
■ Unemployment
■ Benefit eligible
■ Background checks
■ DPF custodial support
■ Volunteers
• LHS Community Service
• Technology
o Adequate WiFi
o Extension cords
o Outlets
• Budget
o Cost to operate
o Cost to participant
o Set up GL codes in General Fund
o Overhead for HR considerations
• Meeting EEC guidelines—in development
o Operational manual
o Staff Manual
o Parent Manual
A A
emote e aning nric men
r ram
Exemption
Thank you for your interest in learning about the Remote Learning Enrichment Program
Exemption. Programs operating to support children enrolled in school while engaged in
remote learning must either have a license or exemption issued by the Department of Early
Education and Care (EEC), unless they meet the definition of a Remote Learning Parent
Cooperative. This application should be used by entities seeking to operate a Remote
LearningEnrichment Program after the have received the approval from a Local Municipal
g Y
Approving Authority. information from this application will be shared with the Local
pp 9 Y
pp
Municipal Approval Authority listed on the application to ensure notification of approval and
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any need for EEC's involvement in on-going monitoring.
Please ensure program rogram meets the criteria below before completing an application for
Y
exemption:
• Serves only school age children during the school day, as defined by EEC policy
• Serves only school age children who are enrolled in kindergarten and are of sufficient age
to enter first grade the following year, or an older child who'is enrolled in school and not
5
more than 14 years of age,or not more than 16 years of age if the child has special needs
• Has received necessary approval from the appropriate entity as determined by the local
Y �
munici alit i.e. school district, board of health, etc.), as determined by EEC policy
p
• Is not already licensed or funded by EEC as a childcare provider
A representative of EEC will reach out to the email address listed in your application when
Your exemption has been approved or if additional information or documentation is required.
The name and photo associated with your Coogle account will be recorded when you upload
files and submit this form. Not imeiis1124@gmaii.com? switch account
Required
Name of program
If program will be operated in a residence,program name may be the same as the primary contact's
name
LexREConnect
Program address
1605 Mass Ave
Program city
Lexington
Program state
MA
}
Program zip code
02420
What is the facility primarily used for prior to applying to be a remote learning
enrichment program?
Residence
Religious institution
Recreational Center
Gym
Other: Multi use public building
p
Program hone number (XXX-XXX-XXXX)
g
781-698-4801
Program email '
mbattite@lexingtonma.gov
Name of primary contact for the remote learning enrichment program
p y g
Melissa Battite
Primary contact address
39 Marrett Rd
Primary contact city
t Lexington
Primary contact state * ,
MA
Primary contact zip code
02420
Primary contact phone number (XXX-XXX-XXXX)
781-698-4801
Primary contact email
mbattite@lexingtonma.gov
Preferred method of contact
Email
Phone
Name of business, if different from program name
Town of Lexington
Business address, if different from program address
1 625 Mass Ave
Business city, if applicable
Lexington
Business state, if applicable
MA
Business zip code, if applicable
02420
Business pp
hone number, if applicable (XXX-XXX-XXXX)
p
781-698-4801
Business email, if applicable
mbattite@lexingtonma.gov
Please identify the municipal approving authority
James Malloy, Town Manager
Address
1625 Mass Ave
City
Lexington
State
MA
Zip code
02420
}
Contact person at the municipal approving authority
Melissa Battite
Phone number (XXX-XXX-XXXX)
781-402-4277
r
Email
mbattite@lexingtonma.gov
Have you ever been licensed to provide childcare services by any entity at the
y
state or local level?
Yes
No
If es, lease indicate the issuing agency of the childcare license
Y p g g y
Your answer
Date of licensure, if applicable
Date
rnm/dd/YYYY
i
Was your license ever revoked, suspended, or made probationary or subject to
other legal action? If yes, please explain.
Your answer
Please describe whyyou applying to open an exempt remote learning
Y are
enrichment program, including an specifics of the program structure and how
p g g Y p
the facility will be used (e.g. will there be any activities aside from remote
learning g occurrin in the facility)?
Together,the Town of Lexington and the Lexington Public Schools have
g g
identified a need for providing a remote enrichment program for the staff of
p g
both the Town and Schools. Dozens of employees have indicated via survey
and direct communication the challenge to return to work while supporting
their children's remote learning y. Th,e day will include support for remote
learning in addition indoor and outdoor enrichment including arts, sports and
nature activities. The will be available for students in grades K- 5.
program
The sp ace has a combination of both large rooms and small breakout spaces
to create safe cohorts for staff and children. working together with the Health
p
Department and Facilities, the spaces will be equipped to support a safe,
p
healthy environment while adhering to the guidelines.
5
What are your days of operation?
Monday
Tuesday
Wednesday
Thursday
Friday
r
Saturday
Sunday
What are your typical hours of operation on a daily basis? (i.e. 9:00am-2:00pm)
Note: Exempt programs are only allowed to operate during traditional school hours for the districts they
are serving, as defined by EEC policy.
8:30am -3:00pm
Must match pattern
Will you offer transportation?
Note:Transportation will be under the purview of the municipal approving authority to oversee and must
be disclosed at the time of approval. EEC recommends compliance with M.G.L. c. 90, §7(D)and/or
M.G.L. c. 90 and 540 CMR 7.00, as applicable.
Yes
No
Approval letter from the municipal approving authority
pp p
Add file
What is the maximum capacity of program (e.g. total number of children
p Y your p g
served)
Note: Per EEC policy and so long as physical distancing requirements can be maintained,facility-based
programs must maintain a ratio of 1:13 staff members to children and may serve a maximum group size
of 26 children or the COViD social gathering limit if lower. Residence-based programs must maintain a
ratio of 1:8 adults to children and may serve a maximum group size of 8 children.
80
If this program is occurring in a private residence, please indicate the number of
p g �
household members who are 14 years and older
Note:All household members must be disclosed to the municipal approving authority.
0
How man adults have been approved by the municipal approving authority to
Y pp
be in the facility with children or youth in the remote learning enrichment
program?
10
What is the expected start date for your program?
Date
10/13/2020
Signed attestation form b the municipal approving authority
g Y p
t Add file
Affirmation
i herebyaffirm under penalty of law that the information provided in this application is
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true and accurate to the hest of my knowledge.
Suibmit
Never submit passwords through Google Forms.
This form was created inside of Department of Early Education and Care. Report Abuse
,gle, Forms
< i
K
4 : i
............................
On August 28,2020,Governor Baker issued Executive Order Number 49 which provides three ways for
communities to expand safe,in-person supervision,providing supplemental care options for families with children
enrolled in hybrid or remote learning. One of these allows the Department of Early Education and Care(EEC)to
establish a new category of license exemption,Remote Learning Enrichment Programs,which may be issued to
entities that are approved by municipal authorities("Municipal Approving Authority").
This Attestation Form is required as part of the program's application to be a Remote Learning Enrichment
Program; and it represents the Municipal Approving Authority's attestation that the applying program meets
the eligibility and health and safety requirements to be considered for exemption by EEC.
4
-�EC-
aung Enrichment Progm Name of Remote Le r -
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Name of Municipal Approving Authority. j C4 X
Municipal Approving Authority Contact Name: (Xlmfjc�
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Municipal Approving Authors Contact Email: 1MCJ [[DV(eL) 6 II
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6..&4 rle , "-V
Municipal Approving Authority Contact Phone.
Li's
Please read each attestation carefully. Check the box to the left to confirm that the Municipal Approving
Authority agrees to and is able to comply with the requirements and conditions described in each
attestation below.
If Remote Learning Enrichment Program will operate in a facility,this Municipal Approving Authority has
verified that the program attests that it will maintain a ratio of no less.than 1:13 staff members to children,including
a maximum group size of 26,as defined in early childhood program guidance,if physical distance requirements can
be maintained.
1
0 If Remote Learning Enrichment Program will operate in a residence,this Municipal Approving Authority has
verified that the program attests that it will maintain a ratio of no less than 1:8 staff members to children, including
a maximum group size of 8 children,as defined in early childhood program guidance,if physical distance
req .rement can be maintained.
This Municipal Approving Authority has confirmed that all staff members,volunteers,and other adults have
completed a background record check consisting of a Criminal Offender Record Information(CORI)check and
Sex Offender Registry Information(SORI) check,and been found suitable,before the submission of this document
and before they are permitted to be around children. This Municipal Approving Authority will ensure any new staff
members,volunteers,and other adults will complete a background record check before they are permitted to be
around children.
ED/rhis Municipal Approving Authority has confirmed that all staff members,volunteers,and other adults have
completed and signed an attestation form stating that the individual has never had a Department of Children and
Families(DCF)supported finding of abuse or neglect in a DCF Report pursuant to M.G.L. c. 119 § 51B,also
known as a 51 B Report,before the submission of this document and before they are permitted to be around
children.This Municipal Approving Authority will ensure any new staff members,volunteers,and other adults will
co plete and sign the DCF attestation form before they are permitted to be around children.
This Municipal Approving Authority has completed an in-person or virtual site visit to the facility in which the
1
September 8,2020
..........
Remote Learning Enrichment Program Will operate to confirm suitability fore children participating in remote
learning.
If Remote Learning Enrichment Program will operate in a facility,this Municipal Approving Authority has
confirmed evidence that the facility has up-to-date fire,lead paint,and applicable building inspections.
❑ If the Remote Learning Enrichment Program will operate in a residence,this Municipal Approving Authority
has confirmed evidence that the home has working smoke detectors located throughout the home and on all floor
levels and at least two separate exits to the outside.
N/This Municipal Approving Authority has confirmed that the Remote Learning Enrichment Program attests that it
will only care for children who are enrolled in a public or private school,or who are receiving education in a
program approved by the local education authority.
WThis Municipal Approving Authority has confirmed that the Remote Learning Enrichment Program attests that it
p pp g ty
will only care for children who are of minimum school age,which is defined as enrolled in kindergarten or at least
of sufficient age to enter first grade the following year,or children not more than 14 years of age(or not more than
16 years of age if they have special needs).
This Municipal Approving Authority has developed a plan for ongoing monitoring of the Remote Learning
Enrichment Program and communicated the plan clearly to the program.
This Municipal Approving Authority has received a Self-Attestation from the Remote Learning Enrichment
Program that it will follow either DESE or EEC health and safety guidance,including masking,physical distancing,
and hand hygiene requirements(please see template on EEC web site).
This Municipal Approving Authority will be responsible for monitoring to ensure that program activities do not
exceed the scope of the Remote Learning Enrichment Program exemption criteria.
This Municipal Approving Authority agrees to notify EEC of any non-compliance with those minimum
requirements for operation or activities exceeding that scope within 48 hours.
I understa d that by signing below,I confirm that I am duly authorized to act as the official agent of
I verify that each of the foregoing attestations are true and correct to the best of my
informa&n and belief.I further understand that if any of the foregoing attestations is incorrect or no longer
becomes true, it may result in the immediate closure of the Remote Learning Enrichment Program listed
above,or other action deemed necessary,in its discretion,by EEC.
Signature: Date:
Title: 0141 "Tr)Lj)"q
'A101% In
U..) &It CL IL
Jf
ACCEPTED BY THE DEPARTMENT OF EARLY EDUCATION.AND CARE
Signature: Date:
Title:
2
September S,2020
-
RIM
r
On August 28th 2020,Governor Baker issued Executive Order Number 49,which provides three ways for communities to
expand safe,in-person supervision through supplemental care options for families with children enrolled in hybrid or remote
learning.One of these allows the Department of Early Education and Care(EEC)to establish a new category of license
exemption,Remote Learning Enrichment Programs,which may be issued to entities that are approved by their local municipal
authorities. Such approval is contingent upon.the program's ability to meet certain minimum requirements,including
adherence to the health and safety guidelines set forth by either EEC or the Department of Elementary and Secondary
Education(DESE)related to the COVID-19 pandemic..
This Attestation form is required to apply for exemption.It represents the applicant's agreement that they will comply with
health and safety guidelines.
Please read each attestation carefully. Check the box to the left to confirm that you agree to and are able to comply with the
requirements and conditions described in each attestation below.Submit this form to the Municipal Approving Authority.
am is prepared to follow either DESE or EEC.health and safe 'dance.
MY proms p p safety .
M program will maintain su lies resources and facilities to promote health and safe protocols.
Y p ogr pp r P safety
5(M program will promote frequent hand hygiene practices and implement all health and safety protocols regarding hand
Y p �' p q Yg p p
hygiene,cleaning,sanitizing,and disinfecting.
WMy program will implement health and safety protocols regarding screening and monitoring of all those in the program
space.
5/M program has adequate staffin to comply with and implement the requirements included in the health and safety
.Yp �' q g pY . p q
guidance.
VIMY program am require ro will ire masks or cloth face coverings of all staff at all times.
q g
VMY program will promote physical distancing of at least 6 feet at all times.
N My program will maintain stable groupings of children and staff and keep each discrete group separate.
M program will prepare a space to be used for the safe and supervised isolation of sick individuals until they are able to
Yp � p p p
leave the premises. `
If my program is unable to comply with any of the health and safety guidance requirements,I will notify the approving
M icipality immediately.
I understand that by signing below,I confirm that I am duly authorized to act as the official agent of .I
confirm agreement with each attestation above.I further understand that any breach of the provisions of this Attestation
Form may result in the possible immediate closure of the Remote Learning Enrichment Program or other action deemed
necessary,in its discretion,by EEC.or the authorizing municipality.
Signed under the penalties of perjury.
Signature: Date:
Title:
September 8,2020 Attestation Form
`OVS MORN�ry
1775 G o Town of Lexington
ti x�
d aW Recreation and Community Programs
APRfl19TM
FX 1 N G'�O�
Melissa Battite,CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Due to the ongoing COVID-19 pandemic,the Governor has signed the COVID-19 Executive Order
No.49 which allows municipalities to obtain a licensure exemption through EEC to run a Remote
Learning Enrichment Program. This program will run under the strict Health and Safety Guidelines of
the EEC,and will be monitored by the Town of Lexington Town Manager and Lexington Recreation and
Community Programs Department to ensure compliance.
Lexington Recreation and Community Programs Department,along with the Town and School
Administration is here to meet the needs of our community,and will be offering a Remote Enrichment
Program, LexREConncet at the Cary Memorial Building, 1605 Massachusetts Avenue, Lexington, MA.
The person designated to apply for the exemption, and contact person for the program will be Melissa
Battite (contact information below).
The,Program will provide a safe place for students to enjoy supervised, remote learning alongside
their peers. During remote learning times,schedules will follow that of the student's district. This
program is specifically designed to support employees of the Town of Lexington and Lexington Public
School District as a way to support our community in return to work and school. when schedules allow
outside of remote learning, enrichment activities, including art,games, nature walks and will be
scheduled both indoors and outdoors. This will provide the students a break from screen time, social
interaction and physical activity while adhering to the guidelines for health and safety.
Cary Memorial Hall has large and small spaces to allow for proper social distancing, quiet space for
learning and isolation, if needed. There will be six groups of students, each with a 1:13 ratio.Once the
groups are created,they will remain the same for the entirety of the program based on registration and
district remote learning schedules. Additional staff and volunteers will be available to support student:
child ratios, inclusion needs and delivery of enrichment programs.
LexREConecct will adhere to the health and safety standards of the EEC with respect to the use of
screenings,face coverings, maintaining assigned groups, promoting physical distancing, hand washing
and sanitizing, cleaning and disinfecting, maintaining up to date building inspections, background checks
for staff, as well as maintaining single points of entry and exit to the building. Cary Memorial Hall will
not be open to the public during the hours that this program operates.There will be no sharing of food,
electronics or supplies.
The Town of Lexington has developed this program with the safety of our community, participants,
staff and volunteers as a number one goal as we support the needs of our families and workforce during
this unprecedented time. The Town of Lexington is confident that this program will meet and maintain
adherence to state and local guidelines.
Contact: Melissa Battite, Director of Recreation & Community Programs
m battite @ lex*in gton m a. ov
781.698.4801 (landline)
781.402.4277 (cell)
39 MARRETT ROAD,LEXINGTON,MA 02421
M
e PAhTown of Lexington
Recreation and Community Programs
IN
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
October 2, 2020
To: Casey Mellin, Acting Co-Director/Health Agent
Fr: Melissa Battite, Director of Recreation & Community Programs
Re: LexREConnect— Remote Enrichment Program
Due to the ongoing COVID-19 pandemic,the Governor has signed the COVID-19 Executive Order
No. 49 which allows municipalities to obtain a licensure exemption through EEC (Early Education and
Care h : I .f r . E E hil r E r n Pr r mE t i n
) (
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,!,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,1 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
to operate a Remote Learning Enrichment Program. This program will run under the strict Health and
Safety Guidelines of the EEC, and will be monitored by the Town of Lexington Town Manager and
Lexington Recreation and Community Programs Department to ensure compliance.
Lexington Recreation and Community Programs Department, along with the Town and School
Administration is here to meet the needs of our community, and will be offering a Remote Enrichment
Program, LexREConnect at the Cary Memorial Building, 1605 Massachusetts Avenue, Lexington, MA.
The Program will provide a safe place for students to enjoy supervised, remote learning alongside their
peers. During remote learning times, schedules will follow that of the student's district. This program is
specifically designed to support employees of the Town of Lexington and Lexington Public School District
as a way to support our community in return to work and school. When schedules allow enrichment
activities, including art,games and nature walks will be scheduled both indoors and outdoors. This will
provide the students a break from screen time, social interaction and physical activity while adhering to
the guidelines for health and safety.
Cary Memorial Hall has large and small spaces to allow for proper social distancing, quiet space for
learning and isolation, if needed. There will be six groups of students, each with a 1:13 ratio. Once the
groups are created,they will remain the same for the entirety of the program based on registration and
district remote learning schedules. Additional staff and volunteers will be available to support student:
child ratios, inclusion needs and delivery of enrichment programs.
LexREConnect will adhere to the health and safety standards of the EEC with respect to the use of
screenings,face coverings, maintaining assigned groups, promoting physical distancing, hand washing
and sanitizing, cleaning and disinfecting, maintaining up to date building inspections, background checks
for staff, as well as maintaining single points of entry and exit to the building. Cary Memorial Hall will
not be open to the public during the hours that this program operates. There will be no sharing of food,
electronics or supplies.
The Town of Lexington has developed this program with the safety of our community, participants,
staff and volunteers as a number one goal as we support the needs of our families and workforce during
this unprecedented time. The Town of Lexington is confident that this program will meet and maintain
adherence to state and local guidelines.
39 MARRETT ROAD,LEXINGTON,MA 02421
Program Details:
Mission: The program will provide a healthy, safe choice to the Town and School employees
Lexington who may need support during school hours while maintaining their employment
commitments.
Demographic: This program will be available to students of employees currently in
Kindergarten through fifth grade.
Location Request: Cary Hall, 1605 Mass Ave
Daily Operations:
• Program Hours: gam—2:30pm
• Monday—Thursday from 8:30 am—3:00 pm and Fridays from 8:30 am —1:00 pm.
• Drop off& Pick up times will be assigned to each cohort.
o Drop off will be from 8:30-8:50 am with staggered drop off times (Monday-
Friday)
o Pick up will be from 2:40—3:00 pm with staggered pick up times. (Monday-
Thursday)
o Pick up will be from 12:30-1:00 pm. (Friday)
Cohorts
Children will be separated into cohorts by age/grade when possible as well as compliment
school schedules. Each cohort will max at 13 participants (the maximum number of participants
allowed by the EEC) and will require one staff member (or one staff member and one
volunteer)to lead the group in their daily activities. These cohorts will not intermingle or share
any staff members. Each cohort would be assigned to one or two rooms.
Staffing
In accordance with the EEC guidelines, this program will follow the 1:13 ratio with an additional
staff member to comply with the CDC guidelines. Staff members would be required to arrive at
program at 8:00 am and stay until 3:30 pm Monday through Thursday with a modified schedule
on Fridays. Staff will be required to comply with the cleaning and sanitation protocols outlined
by the Recreation Department. Additional staff will be needed to cover staff breaks per EEC.
Remote Learning
Children will be responsible for bringing their own technology and a printed copy of their daily
schedule. Staff members will be available to assist with technology use but are not responsible
for teaching children the material they are working on. Children will independently engage in
their learning.
Enrichment Programs
During the day, the school day has allotted time for breaks and lunch. During these times, staff
members will facilitate enrichment activities for the cohorts.These activities will include sports,
games and crafts.
Snack & Lunch
Children will be required to pack two snacks and a lunch, the Recreation department will have
approved snacks available in the event that a child forgets to bring food. Snacks and lunch will
be eaten outside when possible or at their respective desks, socially distant from one another.
Community Examples Operating a Remote Enrichment Program with EEC Exemption:
• Newburyport Recreation
• Littleton Recreation
• Westford Recreation
• North Reading Recreation
• Barnstable Recreation
• Acton Recreation
Community Examples Operating a Remote Enrichment Program with existing EEC Licensure:
• Concord Recreation
• Danvers Recreation
• Bedford Recreation
• Lexington, Hayden Rec
Resources:
http..........
/eeclead......force.co........................................................m/resource/1598635047000........................................................................................................................................................................../ChildCarePlaybook
.............................cc: James Malloy, Town Manager
Dr.Julie Hackett, Superintendent of Schools
David Coehlo, Asst. Superintendent of Finance
Recreation Committee
Wendy Hieger-Bernays, Board of Health
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Toxic Use Reduction Efforts
PRESENTER: ITEM
Stella Carr, Sustainability Director& NUMBER:
Mike Cronin, Director of Public 1.7
F ac ilities
SUMMARY:
Sustainability Director met with key stakeholders on staff and on the community Toxic Use Reduction Task
Force to discuss a plan of action to address the Town's TUR efforts. An update on what has been identified
as a path forward will be presented and open for discussion.
SUGGESTED MOTION:
No motion necessary for this item.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 8:40pm
ATTACHMENTS:
Description Type
F) 'Foxic I Jse Reduction.Merno Gwer Vllerrx)
y Town of Lexington
yv Town Manager's Office
James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
TO: Select Board
DATE: 09/29/2020
RE: Toxic Use Reduction (TUR)
In response to the TUR Letter from the Sustainable Lexington Committee sent to the Select Board on
June 22nd, Town of Lexington Staff have begun working to implement actions to increase our
participation in Toxic Use Reduction for the health, safety and sustainability of the community.
Supporting Sustainable Action Plan Goals
Toxics and Waste: "Establish programs to reduce the use of toxic materials and the generation of
waste, and to dispose of waste using low-GHG emission methods. Reduce the use of pesticides,
herbicides and fertilizer that pollute our waterways and damage the microbial health of our soils."
Definitions:
Safety Data Sheets: SDS includes information such as the properties of each chemical; the physical,
health, and environmental health hazards; protective measures; and safety precautions for handling,
storing, and transporting the chemical
TUR: Toxics Use Reduction is an approach to pollution prevention that targets and measures
reductions in the upfront use of toxic materials.
Stakeholders:
Town Staff
o Senior Management Team/ Design Review Team (Mid-managers)
o Sustainability Director
Sustainable Lexington Committee
o Toxic Use Reduction Task Force-team of local experts
Board of Health
School committee
1
o Science curriculum administrator(s)
Plan of Action:
• Town staff should convene to review all departments SDS lists and begin to identify materials
hazards beginning with level 3 or 4 hazards, then conduct functional analysis to find safer substitutes.
• Facilities should work with Board of Health to conduct TUR audit potentially with third party in
schools and town facilities to identify and mitigate any potential hazards of chemical age and storage.
• Sustainability Director will work with purchasing department to identify how to integrate state
Environmentally Preferable Purchasing (EPP) plan/policy to the TOL purchasing protocol in order to
prevent further procurement of goods that do not further our TUR efforts and encourage purchase of
preferred options.
• Board of Health and DPF should use free resources from TURI (Toxic Use Reduction Institute)
to stay up to date and informed on proper cleaning protocol for safety and efficiency.
2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Town Meetings 2020-2 and 2020-3
PRESENTER:TER• ITEM
S
NUMBER:
Board Discussion
I.8
SUMMARY:
Carol Kowalski,Assistant Town Manager for Land Use And Development will be available to discuss the
Small Cell Design Standards/Policies.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 8:45pm
ATTACHMENTS:
Description Type
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TO: Select Board
RE: Response from staff regarding Article 5 Amend General Bylaws-Running Bamboo Control
• DPW staff and Conservation Commission are uncomfortable and concerned with
adopting any bylaw of this nature that requires town staff tosupport
enforcement. However, if the Select Board is inclined to support, staff and the
commission advise that it should be a clearly defined strict prohibition which would be
less open to interpretation and hopefully less of a time commitment by staff to
enforce. Staff would go out upon receiving complaint and send follow up enforcement
letter to remove the running bamboo if observe planted on the property.
• The provisions of this bylaw shall not apply to any Running Bamboo that has already
encroached from a Running Bamboo Owner's property onto any private or Town-owned
property or right of way before the effective date of this bylaw. Any new bamboo
encroachments from a Running Bamboo Owner's property onto any private or Town-
owned property or right of way on or after the effective date shall be subject to this
bylaw.
• The best course of action seems to be to prohibit the new planting of running bamboo
and to not address existing running bamboo.
w The proponent of this bylaw was urged by the Conservation Commission to petition the
state to include running bamboo in the State-s list of invasive plant species which would
then prohibit the sale ofit.
Fall Special Town Meeting 2020-2
Article 13,Solar Energy Systems
10.02.2020
Summary
The Solar Energy System Bylaw has significantly evolved from its introduction in November of 2019 to
its present state.Article 13, Solar Energy Systems,aims to remove all solar installations barriers while
increasing sustainable practice recognition. In a 2018 presentation to the Town, it was estimated that
residential homes produce 55 percent of Lexington's emissions,while commercial both labs/office
buildings account for 34 percent of Lexington's emissions.'By reducing such emission for both
residential and commercial sectors, Lexington can move towards Net Zero Emissions.Although solar is
only one option that will help Lexington achieve its goal, it is an easy installation over existing
impervious surfaces that often sit idle.
State Regulation
According to Massachusetts General Law(M.G.L.) c.40a, §3,regarding solar installations
No zoning ordinance or by-law shall prohibit or unreasonably regulate the installation of solar
energy systems or the building of structures that facilitate the collection of solar energy, except
where necessary to protect the public health,safety, or welfare.
Existing Barriers
• Ground Mounted Solar Energy installations are only permitted in the GC, CRO,and CM Zoning
Districts
• Limitations on lot coverage area for solar/impervious surfaces
Why this change
• Compliance with State Law,previously noted
• Provide options to meet Lexington's Zero Net Energy goals and Historic District Commission
(HDC)Alternative Energy Guidelines
Highlights
• Allow the use of existing impervious surfaces, such as parking lots, rooftops,parking garages,
etc.for power generation.
• The new§135-6.10, Solar Energy Systems,will increase Lexington's support for sustainable
energy options while providing a clear permitting path.
• Removal of barriers that limited solar installations (for example,lot coverage in some places is
limited to 2 5%)
• Review and adoption by the Planning Board of draft Solar Energy System Regulations (that
include Design Standards,and specific Requirements for Large-scale Solar Energy Systems
(Utility notification, Maintenance of system, Emergency services, Closure Plans,Financial
Security)).
• Amend the Table of Use to allow the four types of Solar Energy Systems in all zoning districts.
Solar Energy Systems require a building permit in all districts for physical and electrical safety.
1 Reference: Getting to Net Zero Emissions Roadmap and Recommendations, presented by Integal
Group,Sustainable Performance Institute, and Net Zero Lexington, dated May 10, 2018
1
Ground-mounted Solar Energy Systems will require Site Plan Review by the Planning Office or
Planning Board.
Types of Solar Energy System
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2 Photo Reference:Bushong,Steven.REC Solar.Solar Power World.Retrieved on October 2,2020,captured from
https://www.solarpowerworldonline.com/2014/02/rec-solar-focus-exclusively-com mercial-market/
3 Photo Source:UMass Amherst,Sustainable UMass.Solar Energy.Retrieved on October 2,2020,captured from
https://www.umass.edu/sustainability/climate-change-energy/solar
4 Photo Reference:Syliva,Tim. PV Magazine. Retrieved on October 2, 2020,captured from https://pv-magazine-
usa.com/2019/02/08/is-large-scale-solar-feasible-in-the-northeast/
5 Photo Source:Solar Washington.Solar Photovoltaics(PV). Retrieved on October 2, 2020, captured from
https://www.solarwa.org/solar_pv
2
3
Town ofLexington Sm II WirelessFacility
and similar structures
Design Rules and Regulations
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This policy describes approved aesthetic and location criteria for Small Wireless Facilities (SWF)
in the Town of Lexington. These requirements apply to both the SWF and accessory
equipment, such as ground-mounted equipment. The [Planning Board? Board of Selectmen]
approved Town of Lexington Small Wireless Facility and similar structures Design Rules and
Regulations at their meeting of [date].
1. Background
Public spaces and streetsca pes enhance the quality of life for our residents and visitors, and
ensures that the Town has the foundation to become a more walkable and sustainable city.
It also serves as the city's civic, cultural, and physical framework of the character of
Lexington.
To address the growing demand for wireless technology across the United States, cellular
providers propose to increase the capacity of their networks by deploying small cell
infrastructure (Small Cell), a new lower-powered antenna technology, to reduce data traffic load
on roof mounted equipment and larger cell towers. This new technology requires infrastructure
to be installed in closer proximity to the users on the ground. Small Cell infrastructure consists
of antennas and related power equipment that transmits wireless signals to improve reliable
data streaming. This infrastructure will provide cellular and data coverage to smaller geographic
areas. New Small Cell facilities will improve the provider's ability to meet the public's current 4G
(LTE) voice and data demands and the future 5th generation cellular needs for interconnected
devices to operate at high speeds to access data.
Small Cell infrastructure will affect the function and aesthetics of public spaces. Cities across the
nation are beginning to address the issue of balancing the need to accommodate the increased
cellular demand with their community's public space character and function. To provide the
necessary coverage, each cellular provider will install infrastructure to serve their individual
needs; additionally, some companies serve as an infrastructure provider installing equipment
that will house infrastructure for multiple cellular providers. Like other utilities, federal law allows
Small Cell infrastructure equipment in the public right-of-way. Balancing the need to
accommodate increasing cellular demand while preserving public space character and function
is critically important, as is the need to design and place the proposed infrastructure in an
appropriate way.
2. Adoption
These Rules and regulations are intended to cover the general standards and aesthetics for
the design and installation of Small Cell and similar technology.
3. Siting Prohibitions
Small Cell infrastructure is not permitted to be installed on:
a. No small cell wireless installation shall be installed on Double Poles
2
b. No small cell wireless installation shall be installed on poles which are not ADA
c. compliant.
d. No equipment shall be placed inconsistent with ADA regulations for passage around said
infrastructure.
e. Cabinets or other small cell infrastructure may not be placed within he travel way of the
sidewalk to impede ADA accessibility. Sidewalk travels ways shall maintain a minimum of
4 feet in width to accommodate the snow clearing vehicles along the sidewalks.
f. No small cell wireless installations shall remain within the Town right of way or
a. on Town property which has not been certified as in use in the annual
recertification
b. affidavit.
g. No small cell wireless installation equipment shall be replaced or altered without
a. a re-application, hearing, and approval from the Board of Selectmen unless the
b. equipment is no longer properly functioning, and it is being replaced with the
c. same or substantially similar equipment.
4. Aesthetic Requirements for Small Cell Wireless Facilities
a. Except when Small Cell infrastructure is attached to a wood pole, poles and all
equipment must be the same color and finish as surrounding streetlight poles or
third party poles.
b. Exposed wires are not permitted.
c. Corporate or company names (except for location identification purposes noted
a. below), logos, identifying graphics or other advertisements shall not be painted,
b. embossed, applied or displayed in any manner on the poles,equipment
c. enclosures (boxes, cabinets, etc.), hand hole covers, or other component of the
d. pole. Individual location identification information will be permitted, provided no
e. letter, number, or graphic symbol is taller than one inch in height.
d. Standalone Poles: The height of any standalone pole including its antenna(e) shall not
exceed 32 feet or no more than 10 percent taller than other adjacent poles, whichever
is greater.
e. Wood Poles: The height of any replacement wood pole including its antennae shall
not exceed 45 feet.
S.ANTENNAS
a. Each small wireless antenna shall be located entirely within a shroud or canister
type enclosure.
3
b. The diameter of the antenna enclosure at its widest point should not bewider
than two times the diameter of the top of the wireless support structure. The
enclosure shall not exceed six cubic feet in volume.
c. All antenna enclosures shall either be mounted to the top of the wireless support
structure pole and aligned with the centerline of the wireless support structure, or
mounted to the side of the wireless support structure such that the vertical
centerline of the antenna enclosure shall be parallel with the wireless support
structure with the height of the side mounted antenna being at a location on the
wireless support structure noted in the application and approved by the Town,
but at least 10 feet above ground level at its lowest point.
d. Tree "topping" or the improper pruning of trees is prohibited. Any proposed
pruning or removal of trees, shrubs or other landscaping already existing in the
ROW must be noted in the application and must be approved by the Tree
Warden.
5.1 CABLES AND WIRES
All cables, wires and connectors related to the small wireless facility must be fully
concealed on the wireless support structure and shall match the color of the
wireless support structure. There shall be no external cables and wires related to
the small wireless facility hanging off or otherwise exposed on the wireless
support structure.
5.2 COLORS
All colors shall match the background of any wireless support structure that the
facilities are located upon, including equipment cabinets. Notwithstanding the
foregoing, in the case of existing wood utility poles, finishes of conduit shall be
zinc, aluminum or stainless steel, or colored to match those metal finishes, and
equipment cabinets shall be the color of brushed aluminum.
5.3 EQUIPMENT ENCLOSURES/CONCEALM ENT
a. Equipment enclosures, including electric meters, shall be as small as
possible, but in no event larger than 28 cubic feet in volume. Ground-
mounted equipment shall incorporate concealment elements into the
proposed design matching color and materials of the wireless support
structure, unless other materials or colors are approved by the Town.
Concealment may include, but shall not be limited to, landscaping,
strategic placement in less obtrusive locations and placement within
existing or replacement street furniture.
4
b. Radio equipment shall be fully enclosed within an equipment cabinet or
concealed within the antenna shroud enclosure matching the color and
materials of the wireless support structure, unless other materials or colors
are approved by the Town.
c. Landscaping concealing equipment enclosures shall be planted in such
quantity and size such that 100% screening is achieved within two years of
installation.
6. SIG NAG E/LOGOS/LIGHTS/DECALS/COOLING FANS
a. Signage: The small wireless facility permittee shall post its name, location
identifying information, and emergency telephone number in an area on the
cabinet of the small wireless facility that is visible to the public. Signage required
under this section shall not exceed 4 inches by 6 inches, unless otherwise
required by law (e.g. radio-frequency (RF) ground notification signs) or the Town.
If no cabinet exists, the signage shall be placed at the base of the pole.
b. Lights: New small wireless facilities and wireless support structures shall not be
illuminated, except in accord with state or federal regulations, or unless
illumination is integral to the camouflaging strategy such as design intended to
look like a street light pole.
c. Logos/Decals: The small wireless facility operator/permittee shall remove or paint
over unnecessary equipment manufacturer decals. The color shall match or shall
be as approved by the Building Inspector. Small wireless facilities and wireless
support structures shall not include advertisements and may only display
information required by a federal, state, or local agency. The small wireless facility
operator/permittee shall utilize the smallest and lowest visibility RF warning
sticker required by government or electric utility regulations. Placement of the RF
sticker shall be as close to the antenna as possible.
d. Cooling Fans: In residential areas, the small wireless facility operator/permittee
shall use a passive cooling system. In the event that a fan is needed, the small
wireless facility operator/permittee shall use a cooling fan with a low noise
profile.
7. LOCATION REQUIREMENTS
7.1 MOST PREFERABLE LOCATIONS
The following are the most preferred areas for new small wireless facilities in the order
of preference (1 being most preferable):
1. Industrial Districts if not adjacent to a park, residential district or historic district.
5
2. Public Rights of Way areas if not adjacent to a park, residential district.
7.2 COLLOCATION PREFERENCE
It is the Town's strong preference that whenever an applicant proposes to place a new
small wireless facility that the applicant collocate the same on existing wireless support
structures.
7.3 LEAST PREFERABLE LOCATIONS
The following are the least preferred areas for new small wireless facilities in the order of
preference (3 being least preferable).
1. Residential Districts
2. Parks
7.4 CONSIDERATION OF ALTERNATE LOCATIONS
The Town reserves the right to propose an alternate location for a small wireless facility
and/or wireless support structure to the location proposed in the application within one
hundred feet of the proposed location or within a distance that is equivalent to the
width of the ROW or structure in or on which the small wireless facility and/or wireless
support structure is proposed, whichever is greater, which the operator shall use if it has
the right to use the alternate location on reasonable terms and conditions and the
alternate location does not impose technical limits or additional costs.
7.5 General limits: Adherence to Other Applicable Standards
If a streetscape is redesigned in the future, including, but not limited to the
location and type of streetlights, small cell providers will be required to remove
their infrastructure at their own cost and apply to reinstall small cell infrastructure in accordance
with these guidelines and the new streetscape.
7.6 GUIDELINES ON PLACEMENT
The Town desires to promote cleanly organized and streamlined facilities using the
smallest and least intrusive means available to provide wireless services to the
community. Generally, a small wireless facility and/or wireless support structure shall
match and be consistent with the materials and finish of the wireless support structure,
adjacent poles and structures, and of the surrounding area adjacent to their location.
6
The following additional guidelines on placement shall apply:
a. Small wireless facilities and wireless support structures shall be located no
closer than 150 feet away, radially, from another small wireless facility and
wireless support structure.
b. A combination wireless support structure and streetlight pole should only
be located where an existing pole can be removed and replaced, or at a
new location where it has been identified that a streetlight is necessary.
c. Small wireless facilities and wireless support structures shall be located in a
manner that does not impede, obstruct, or hinder usual public pedestrian
or vehicular travel or public safety on a ROW.
b. Small wireless facilities and wireless support structures shall be located in a
manner that does not obstruct the legal use of a ROW by a utility provider.
c Small wireless facilities and wireless support structures shall be located in a
manner that does not violate or conflict with the zoning and general bylaws,
applicable law and regulations, or this policy.
d Small wireless facilities and wireless support structures shall be located in a
manner that does not violate the federal Americans with Disabilities Act.
e Small wireless facilities and wireless support structures shall be located in a
manner that does not negatively impact the structural integrity of the associated
wireless support structure.
f. Small wireless facilities and wireless support structures shall be located in
alignment with existing trees, utility poles, streetlights, and buildings.
g. Small wireless facilities and wireless support structures shall be located
equidistant between trees when possible, with a minimum of 15 feet separation
such that no proposed disturbance shall occur within the critical root zone of any
tree.
h Small wireless facilities and wireless support structures shall be located with
appropriate clearance from existing utilities.
i Small wireless facilities and wireless support structures shall be located so as not
to be located along the frontage of any building deemed to be of historic
significance on a federal, state, or local level.
j. Small wireless facilities and wireless support structures shall be located not within
sight triangles at street intersections.
k New wireless support structures shall not be located directly in front of any
existing residential, commercial or industrial structure.
To the greatest extent possible, new wireless support structures shall be located in
line with existing lot lines or an equidistance from any two existing structures. In
areas of the Town where multiple structures abut each other and/or where no side
7
lot setback requirements exist, new wireless support structures shall not be located
directly in front of an entrance or window of any existing structure.
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8. Pedestrian Path and Amenity Zone
a. The sidewalk area of public space is typically delineated into the pedestrian path and the
amenity zone. The amenity zone is located between the pedestrian path
b. and the roadway and provides access between the two as well as the area for
c. street trees, streetlights and traffic signals, and other functional elements. Itis
d. critical that all pedestrian paths are clear to facilitate safe and optimal access and
circulation along sidewalks.
e. Standalone poles shall not be located in the clear pedestrian path
f. Standalone poles shall be aligned with existing streetlights, third party poles, and street
trees as applicable in order to maintain a visual and physical organization of structures
within the right-of-way, as measured from the center of the base of the pole. When
streetlight and street tree alignment are offset within the amenity or curbside zones,
prioritize alignment of the small cell facility with streetlights.
g. All measurements shall be taken from the outer edge of the standalone pole and
h. the infrastructure listed in the following specific limits/prohibitions.
i. Standalone poles must be placed a minimum of six feet (6') from existing fire hydrants or
buildings' fire connections.
8
j. Standalone poles shall be located a minimum of 10 feet (10') from light
k. poles and traffic signal poles.
I. Standalone poles shall be located a minimum of 3 feet (3') from bicycle
m. racks and shall not impede the attachment of bicycles.
n. Standalone poles shall be placed a minimum of ten feet (10') from any
o. above grade building face, including bay windows, show windows,oriel
p. windows, and building projections or overhangs.
q. Poles should be located, to the maximum extent possible, to minimize impact on
r. businesses and residential mixed-use development by avoiding placement
s. directly in front of building entrances, alignment with windows, primary entry
t. walks, or delivery zones or entrances.
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9. Access, Circulation, and Sight Distances
a. Safe and functional access, circulation, and clear sight lines are important for
pedestrian ease of movement and to maintain unobstructed line of sight among
b. drivers, pedestrians, bicyclists.
c. Standalone poles shall not obstruct ADA access, including maintaining a clear
d. landing at the top of curb ramps at crosswalks.
e. Pole placement shall not impede, obstruct, violate, conflict with, or hinderany
f. mode of travel over or access to any public street, bridge, tunnel, highway,lane,
g. path, alley, sidewalk, or driveway, including but not limited to the obstruction of
9
h. sight lines.
i. Poles shall be placed consistent with the most current Manual on Uniform Traffic
j. Control Devices and adopted District standards for maintenance of an
k. intersection's sight line triangles.
I. A minimum of fifteen feet (15') shall be maintained between the pole and the
m. outside edge of the alley or driveway.
10. Other required submission information
a. A composite map of all the desired locations of the small cell providers to
understand the total need for facilities and the areas of highest demand
within the study area.
b. An understanding as to why there is no requirement for multiple providersto
share infrastructure (hoteling) and whether this could occur if the number of
allowable poles were reduced.
11. Other applicable stealth applications
//�/////////�� J) Ill �lllflllfllllliiiiiiillii 11 Illuull ,',,
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STEALTH designs, engineers, and fabricates interior small cell systems in addition to
exterior sites. We can create just about anything your imagination can dream up,
including, but not limited to:
a. Chimneys
10
b Light Poles
c Rooftop Pods
d Cupolas (as seen above)
e The Town of Lexington encourages any application that reduces the visual clutter
within our environment.
12. LIMITATIONS
While the Town fully intends to apply the guidelines established in this policy
uniformly to all small wireless facility applications, there may be circumstances where
not every specific guideline may be met. In these cases, Town staff will use its
reasonable discretion in approving small wireless facilities permit applications that
deviate from the strict application of this policy.
13. EFFECTIVE DATE OF POLICY
This Policy will be effective as of the of April, 2019. Modifications of the Design
Rules and Regulations may be modified from time to time by the Lexington Board
of Selectman.
11
DRAFT Town of Lexington Policy
Applications for Small Cell Wireless Installations
The Town of Lexington ("Town") by and through its Board of Selectmen hereby adopts this
policy ("Policy") concerning Applications for Small Cell Wireless installations within the public
right of way of the Town or located on Town- owned property.
1. Application Process.
a. Applications shall be submitted to the Board of Selectmen through the Office of the Town
Manager accompanied by the application fee of$5 00 per application, payable to the Town of
Lexington. The $500 fee will cover up to 5 locations. Each application for more than 5 installations
is subject to a separate fee of$100 per installation.
b. Ten (10) hard copies and 1 (one) electronic copy of the application must be submitted.
Applications may be hand-delivered during normal Town Hall office hours or mailed. If mailed, the
date of receipt shall be the date from which the time standards are measured.
c. The applicant must also pay for and publish and mail legal notices of the public hearing tolocal
newspapers and abutters, as applicable. The applicant is responsible for obtaining the
abutters list for each pole location within the application. The applicant must provide proof of
mailing and publication to the Town Manager.
d. No application will be accepted for review until all items listed in 2, below, have been
submitted, as well as all fees and the abutters list paid for.
e. Upon receipt, the Office of the Town Manager shall date and time stamp the
Application as received.
f. The Town Engineer or his designee shall make a determination as to completeness of
the application and notify the Applicant, in writing, within 10 days, if the application is
incomplete. If the Applicant is notified that the application is incomplete, the application is deemed
rejected and must be resubmitted.
g. The Office of the Town Manager shall also circulate a copy of the applicationto the
following departments for comment and review: Building; Engineering; Planning;
Health; Police; Fire; Conservation Commission; and, any other department the Town
Manager, in his or her sole discretion, determines.
h. Written comments from the departments shall be submitted to the Office of the Town
Manager within 20 days of circulation of the application.
i. Once the application is deemed complete, and all comments have been received,the
Board of Selectmen will schedule and hold a public hearing to consider the application, such that a
determination may be made on any application for an installation on an existing structure within the
time period required by law.
j. Any material changes to an application, as determined by the Town in its sole
discretion, shall constitute a new application for the purposes of the time standards. Where
a changed or new application is submitted, the prior application shall be deemed
withdrawn.
k. Upon completion of the hearing, the Board of Selectmen may grant, grant with
conditions, or deny the application, based on inadequate capacity of the pole or
mounting structure, safety concerns, reliability concerns, or failure to meet applicable
engineering or design standards.
1. Any approval granted to an applicant shall be only for the specific applicant and
application. Any change in the name/carrier or sistered service provided by another
carrier or small cell wireless location will require a new application and approval
from the Town.
2. Content of Applications. Applications shall include the following information:
a. Applicant's name, address, telephone number and email address.
b. Names, addresses, telephone numbers, and email addresses of anyone acting on behalf of
the Applicant with respect to the application.
c. Detailed drawings, with wet stamp/wet signature, and descriptions of the equipment to be
installed, whether mounted on poles or on the ground, or otherwise, including:
ii. Type of equipment
ii. Specifications of equipment (including but not limited to dimensions and
weight of each piece of equipment and of all equipment)
iii. Dimension of each piece of equipment and total dimension of all equipment
iv. Costs of all equipment and installation
v. Equipment mount type and material
vi. Power source or sources for equipment, including necessary wires, cables,
and conduit
vii. Expected life of equipment
viii. Coverage area of equipment, including:
1. Amount of antennas
2. Antenna model
3. Antenna length
4. Remote radio units (RRU) count and power
5. Antenna height
6. Typical coverage area radius
ix. Call capacity of equipment, including:
1. Total RRUs
2. Max bandwidth per RRU
3. Multiple input, multiple output (MIMO) per RRU
4. Backhaul rate per RRU
x. Hardening, including:
1. If there is battery backup
2. If there is generator backup
3. If there are multiple fiber paths to switch
xi. Frequency of equipment proposed to be installed.
d. Photos, renderings, and elevation of equipment proposed to be installed.
e. Detailed map with locations of the poles or other structure on which equipment is to
2
be located, including specific pole identification number, if applicable, and the areas it will service.
The data must be supplied in a format that can be uploaded as a data layer to the Town's GIS map.
f. Detailed map showing existing and proposed small cell installations within 500feet ofthe
Application site.
g. Certification by a registered professional engineer that the pole/or location will safely
support the proposed equipment.
h. Written consent from the pole, structure, or facility owner to the installation.
i. Affidavit from a Radio Frequency Engineer outlining the network/network service
requirements in Lexington and how the installations address that need in Lexington. Such affidavit
should characterize the current level of coverage and how the desired installations will change the
current level of coverage, through or with coverage maps, including current and proposed
coverage, including a breakdown of"excellent" "good and "poor" reception areas, as set forth in
section
8.4.5 of the Lexington Wireless Communication and Facilities provisions of the Lexington Zoning
Bylaw.
j. Insurance certificate evidencing workers' compensation coverage, and comprehensive general
liability coverage for the installation.
k. Description as to why the desired location is superior to other similar locations,
from a community perspective, including:
i. Visual aspects
ii. Proximity to residential structures
1. Description of efforts to co-locate the equipment on existing structures, poles, or towers
which currently exist or are under construction. A good faith effort to co-locate is required and
evidence of such efforts must be included within the application.
in. An Affidavit from the applicant which certifies that it will maintain the
installations in good repair and according to FCC standards, and will remove any
installation not in such good repair, or not in use, within 60 days of being no longer in good
repair or no longer in use.
n. Completed cover sheet on Town form, using extra sheets as necessary to provide all
information.
o. Surety bond on which the Town is obligee, in an amount equal to the cost of installation,to
ensure removal of equipment.
3. Annual Re-Certification and Affidavit.
a. Each year on July 1 the party responsible for the equipment maintenance shall submit an
affidavit which shall list, by location, all small cell wireless installations it maintains within the
Town of Lexington by location, and shall certify: (1) each such installation that remains in
use; (2) that such in use installations remain covered by insurance as required by MassDOT; and (3)
each such installation which is no longer in use.
b. The party responsible for the equipment maintenance shall pay an annual re-certification fee of
$100 per installation which remains in use.
c. Any small cell wireless installation which is no longer in use shall be removed by
3
the party responsible for its maintenance within 60 days of receipt of the annual re-
certification affidavit, at that party's expense.
d. Any small cell wireless installation which is not removed within 60 days after
being listed as no longer in use in the annual re-certification affidavit shall be
subject to a fine of$100/day against the party responsible for the equipment's maintenance until
such installation is removed.
e. Where such annual re-certification has not been timely submitted, or equipment
no longer in use has not been removed within the required 60-day period, no further
applications for small cell wireless installations will be accepted by the Town until such time as
the annual re- certification has been submitted and all fees and fines paid.
4. Prohibitions.
a. No small cell wireless installations shall be installed on double poles.
b. No small cell wireless installation shall be installed on poles which are not ADA compliant.
c. No small cell wireless installations shall remain within the Town right of way oron Town
property which has not been certified as in use in the annual recertification affidavit.
d. No small cell wireless installation equipment shall be replaced or altered without
a re-application, hearing, and approval from the Board of Selectmen unless the equipment is
no longer properly functioning, and it is being replaced with the same or substantially similar
equipment.
e. No application may seek approval of more than five (5) proposed facilities.
f. No applicant or closely held applicant may file more than two (2) applications within 60 days of
another.
g. No emailed applications shall be accepted for filing.
h. No equipment may be used that is manufactured by a company whose equipment is bannedfrom
use by any branch or department of the U.S. government.
4
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Hosmer House Request For Proposal
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.9
SUMMARY:
Attached are both proposals that were received. It is my intent to work with the group that put together the
original RFP (representatives from HDC, HC, SB, DPF, Housing Partnership and myself) to undertake the
rating to develop the preferred bid and make a recommendation to the Select Board. We are moving forward
with the review of the proposals. One proposal would require that the Town agree to sell atown-owned parcel
of land, which requires Town Meeting approval. It would be very helpful for the group working on rating this
project to know if the Select Board would add an article to Town Meeting to consider the disposition of real
estate(we can discuss the exact parcel at the Select Board meeting)and the timing for doing so.
SUGGESTED MOTION:
No Motion is required at this time.
or alternately:
Move to add a Town Meeting article to authorize the Select board to dispose of real estate.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 9:20pm
ATTACHMENTS:
Description Type
F) Thenen.Ilroposal Cb v e r,M e rrx)
F) (,..,arr(,)]]Proposal Cbver Merno
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LETTER OF APPLICATION _.--.--,--_---- ......... _...____ __.__ _------__ ____._5-6
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n W QUALIFICATIONS
ABOUTUS -_-_._._._.__.___ _...__._. .._.____.__..._...._.. _.._...._._._.. _____.._ ___ __ __...__ -_10
O RELEVANT WORK .___._----_----._._._.__.._._.----------------.----.__._.._...._...__....__..__....--------__...----_....----------------------.11-21
(� U REFERENCES _._____----------...------------------------------------- .--...---------._.__22
INSURANCES -----...__----------------------._._......_ ----------------------------------.----------._..___._ 27-28
(� Q FINANCIAL STABILITY STATEMENT __-_---- _ _..... ____ __ _-_..... ..........................._ __29
W
mPROPOSAL REQUIREMENTS
Q DESCRIPTION OF RENOVATION
I� PROOF OF OWNERSHIP
EXHIBIT A-PRESERVATION RESTRICTION--HISTORIC PRESERVATION
F-OTHER RESTRICTIONS
C� G-flNTI-COLLUSION STATEMENT
H-FORMAL IDENTIFICATION OF PROPOSER
J- DECLARATION AND CERTIFICATION
K-ADDENDA
�J L-STATE TAX CERTIFICATION
U PROPOSAL EVALUATION PART I
U PROPOSAL EVALUATION PART II
j PRICE PROPOSAL (UNDER SEPARATE COVER)
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M.Fl THFNI N CO.&CpLIPd SMITE i ARCHITECTURE URE(3
Town of Lexington, MA August S,2020
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MAP FOR REFERENCE ONLY
NOT A LEGAL DOCUMENT
Tom of Lexivon,MA makes no Bairns and no warranties,
expressed or Implied,concerning the%f didity or curacy of
tho GIS data prated on this map.
Geometry updated 513Q1201,9
Data updated 5130/2019
M.A THCNEN CCU.&COLIN SMITH ARCHITECTURE 4 ( 1
October 1'2O2O
TO: The Town ofLexington
1625 Massachusetts Avenue
~.�� Lexington, MAO242O
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RE. Relocation of the Husmor house to(#17)Clarke Street Lexington.
The following is a response to the Town of Lexington RFP for the Hosmer house relocation.
~~-1
After much thought research we would like top�sent this proposal eaa
' '
remedyivaev�nQYhaHistuhcHosnmerhnuse
'
We have identified a viable parcel currently owned by the Town of Lexington.The parcel is
located et#l7(MAP49-164A)Clarke Street at the base of Belfry hKL,it is approx. 1 acre.This
lot would require that the Town sell the lot to the applicant for the purpose of relocating the
(� Hoamer house,and thus saving it.
This Lot has several attributes that make it an excellent candidate for the new location of
(/ The Hosmarhouse.
1.It is in the Battle Green Historic District.
L- 2.It is a down-town location,in-kind with its current location.
() 3.The location is ideal for house moving operations tobesuccessful.
4.The Town, in selling this land for the preservation of the Hoemerhouse
( ) would bo acting consistently with community responsibility guidelines.
/i
^~ 5.The tot is not currently used in any significant way(with
( )
exception noted below)
/)
( > The proposal is to move the Hosmer house to this location, restore the house,add a new
connecting link and Barn structure,to create an approx.3500ofsinQie family residence.
( ) That residence would then be offered for sate to the public.Being located in the battle Green
( ) Historic District,the house would be protected by the HDC indefinibyiy.
( )
— In eddiYiun,to satisfy the town's request for affordable units,we any proposing to build:
( )
two 2-bedroom units,in a Historic reproduction structure,to be purchased and used as
� affordable housing units by LEXHAB.(details to be determined)This structure would have
� ) it"s own 1/3 acre tot adjacent to the 1/2 acre Hoamertot.
/ ) |
( )
L� wATnswsw CO.8�coumswnnxncnrTEuTunc[s
( ) U
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In further consideration of community benefits,we propose that a Sledding and Hiking '
Easement"be included in the plan,as the hill behind the lot is popular for those activities.
The lot complies with current zoning bylaws and would not need ZBA approval for
(I J dimensions,however a 2-unit affordable structure would need approval.
r.r we are also Confident that the Lexington HDC will see the merits of this proposed location
f,rr as well,and combined with the track record of the applicants,will ultimately grant approval.
dew
UJ The Team consists of Matthew Thenen founder of M.A.Thenen&Co.in 1984,Colin Smith
f Founder of Colin Smith Architecture in 2882,and CN Building Movers,Chris has over 30
years experience moving houses.(qualifications are attached)
W 1"J
. h. Pending P&S from the Town and several details to be worked out,we believe the Clarke St.
lot is a viable answer to the Towns RFR
I
We are interested and excited about making this a successful project,and ultimately saving
j another Lexington Treasure.
k
atthew Thenen Colin P.Smith,AIA
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M.A THENEN CO.&COLIN SMITH ARCHITECTURE 6
PROJECTS IN LEXINGTON HISTORIC DISTRICTS
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ABOUT US
RELEVANT WORK
REFERENCES
INSURANCES
FINANCIAL
QUALIFICATIONS
18
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HISTORIC RENOVATION PROJECTS
1 c 1903,Henry Estabrook House-English Revival, 16 Hawes Street, Brookline MA(Renovation&Addition)
�-� 2. c. 1885,Ellen Lane House-Queen Anne,20 Parker Street, Lexington MA(Renovation&Addition)
3. c. 1924,Colonial Revival--Style Bungalow,60 Sweetwater Ave., Bedford MA(Renovation)
4. c. 1900,Foreman`s House, MH Merriam Co.,9 Oakland Street,Lexin ton MA(Renovation)
_ g
5. c. 1903,George whiting/Gilmore House,4 Adams Streets Lexington MA(Renovation&Addition)
6. c. 1920,Kelsey Reed House-Craftsman, 10 Franklin Road,Lexington MA(Renovation)
7. c. 1902,Francis Winthrop Dean House-Shingle Style,4 Eliot Road,Lexington MA(Renovation&Addition)
,..8 c 1830-1864 (Barn&House) David Tuttle House-- Italianate, . ton MA(Reno/Addition)
24 Hancock St Lexington g
9. c. 1903.Charles Doe House-Willard Brown Craftsman, 18 Adams St.Lexington MA(Renovation)
10. c. 1830,Burr&Chittenden House&wkshp-Greek Revival, 15--17 Bedford St.Lexington MA(Renovation&Addition)
11. c. 1888,Queen Anne, Lucy Damon House.32 Muzzey St. Lexington MA(Renovation)
(} 12. c. 1905,Chester Hutchinson House-Willard Brown Col-Rev/Craft 15 Winthropd.Lexington MA Reno/Addition
p g ( )
C 13. c. 1830,Historic Garrity Carriage House 9 Hancock Rd. Lexington MA(Renovation)
14. c. 1735, Munroe Tavern, Colonial, 1332 Mass.Ave, Lexington MA(Archive wing Addition for the Lex.Hist.Society)
15. c. 1910,Charles Ponzi House-Colonial Revival, 19 Slocum Rd.Lexington MA(Reno/Addition)
16. c. 1892 Queen Anne/Colonial Revival 32 PercyRd.Lexington MA Reno/Addition
g ( )
1 17. c. 1926.Bungalow,439 Waltham St. Lexington MA(Reno/Addition)
�1
18. c. 1844,Greek Revival Church,Boston Church of Christ.75 Pleasant St.Arlington MA(Renovation&Addition)
19. c.1917,Carriage House, 147 West St.Beverly Farms MA(Renovation&Addition)
J 20. c. 1800s ,13 Bedford Cola Colo
nial, St, Lexington MA(Renovation&Addition)
21. c. 1780,Leonard Noyes House-Colonial,898 Mass.Ave, Lexington MA(Reno/Addition)
22. c. 1932,Federal, 16 Monmouth Rd. Brookline MA(Reno/Addition)
23. c. 1914.Seaver House- Dutch Colonial,97 Meriam Street, Lexington MA(Reno/Addition)
24. c. 1911,Charles Designed (Reno/Addition)9 har Platt D signed House,95 Mer�am Street, Lexington MA, (Rena/Addy � n)
25. c. 1847,Hammond Hosmer House-Greek Revival, 1557 Mass,Ave,Lexington MA(Reno/Addition)
26. c. 1894,Frederick Galloupe House-Colonial Revival, 12 Winthrop Road,Lexington MA(Reno/Addition)
27. c. 1895,Queen Anne,54 Powell Street,Brookline MA
1' 28. c. 1830 Charles A.Butters House-Greek Revival 1556 Mass.Ave Lexington MA(Reno/Addition)
.Y� 29. c. 1910,Spanish Eclectic,30 Hillcrest Park,Winchester MA
30. c. 1870,Levi Harrington Barn-Colonial,5 Harrington Road, Lexington MA(Relocation&Renovation)
31. c. 1900,Colonial Revival,6-8 Wallis Court,Lexington MA(Reno/Addition)
32. c. 1905, Benjamin Fitch House-Colonial Revival, 1454 Mass.Ave, Lexington MA
33. c. 1898.Queen Anne,6 Jackson Court, Lexington MA(Reno/Addition)
34. c. 1893,Benjamin Tenney House-Colonial Revival, 1536 Mass.Ave, Lexington MA(Reno/Addition)
35. c. 1893,Queen Anne, Francis Ballard House,2001 Mass.Ave, Lexington MA(Renovation)
36. c. 1916,Classical Revival, 1972 Mass.Ave, Lexington MA
.� 37. c. 1929.Gothic Revival Church, 16 Follen Road,Lexington MA
38. c. 1957,Mid-Century Modern,7 Gould Road, Lexington MA(Reno/Addition)
A
39. c. 1895,Colonial Revival, 7 Winthrop St., Lexington MA(Reno/Addition)
40. c. 1910,Colonial Revival, 16 Winthrop Rd.,Lexington MA(Reno/Addition)
U 41. c.1956, Mid-Century Modern, 16 Demar Road, Lexington MA(Reno/Addition)
42. c. 1853, 1 Hamilton Place, Boston MA(Orpheum Theater)
43. c. 1890,Colonial.25 Main Street,Concord MA(Renovation)
44. c. 1850,Greek Revival Farmhouse.630 Brush Hrll Road,Milton MA(Reno/Addition)
w-1 45. c. 1905,Colonial Revival Farmhouse 14 Summer Street,Danvers MA(Reno/Addition)
46, c. 1860,2adock Hersey Barn-Colonial,272 North Street,Hingham MA(Renovation)
47. c. 1800,Colonial.449 Bartows Landing, Pocasset MA(Renovation) 19
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ABOUT M.A THEN EN
The following unique qualifications of MA Thenen&Co.will assure the successful
W execution of this RFP proposal:50 year Lexington resident with working relationships
• with town staff and 35 years of Historic building restoration experience. Published article
0
RE: Preserving Historic homes(Colonial Times Dec.2016,Ashley Rooney4l).Appearance
CJ on PBS `This old house as Historic building expert(episode 2210).Multiple successful
projects within Lexington's Historic Districts(HDC)including restoration projects 1556 �
�• Mass Ave,898 Mass Ave, 13 Bedford St.,and 15/17 Bedford St(the clock house).21-23
North road. Bedford(current project,listed on Redfin,Zillow,etc.)working relationships
W
with ZBA, Building department,HDC,and Town Select-board.W 9 p
See Also:www.mathenen.com"Lexington Treasures"
ABOUT COLIN SMITH ARCHITECTURE, INC.
Colin Smith Architecture,Inc. (CSA)is a Lexington based design firm that specializes in ,
" historic renovations. CSA provides comprehensive planning,architectural and interior -
p p p g
design services to municipal,institutional, private,commercial and non-profit clients.The
firm has designed,procured,and administered construction on hundreds of residential
projects of all scales and varying degrees of complexity.CSA is very familiar with C
t managing and supervising the construction of publicly bid construction projects under
� g g p g p Y p 1
UO) MGL Chapter 149.
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ZCohn Smith Architecture, Inc. brings experience in the preparation of historic reports,
feasibility studies,site design,architecture, building envelope,building code, interior
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0 design,cost estimating,and project specifications.CSA is accustomed to coordinating
input from multiple team members such as consultants -'p p ,owner r agents,town committees,
and construction on a managers vane of projects.
g variety p ro1
ABOUT CN BUILDING MOVERS
4.
J
Christopher Nastasi is the owner of CN Building Movers,founded in 2000. He was
previously art owner of New England Movers y Build'p g Ong M vers and has over 34 years of
experience moving,raising,shoring all es of residential homes and commercial
g g 9 types
properties.Moving everything from a cabin to a church with a 78 foot steeple intact,CN
Building Movers has moved structures all over Massachusetts and New Hampshire.
In regards to the need for this letter,CN Building Movers has moved down the roadi1
approximately 21 plus homes in m career successfully.CN Building Movers takes ride
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their in work and great care in having minimal disturbance to the neighborhoods and
roads they travel.Saving historical homes and relocations is their specialty.
C)
M.A THENEN CO.&COLIN SMITH ARCHITECTURE[10 J
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RELEVANT WORK - HISTORIC RENOVATIONS
13 BEDFORD STREET
1 18 BEDFORD STREET,LEXINGTON,MA
1840's barn conversion was fully renovated,preserving period architectural details.
Sympathetic new carriage house was constructed on the site as well.Historic District ■6S/
Commission and Zoning Board of Appeals approvals were obtained,
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15-17 BEDFPRDSTREET
1 15 BEDFORD STREET,LEXINGTON,MA
1824 s Burr Chittenden Clock House was fully restored including suspending it on
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steel beams whilst the foundation was repointed.Historic District Commission and
Zoning Board of Appeals approvals were obtained.
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$r, .I re .f..r•f s 7tJ :, SUPPORTIVE LIVINGMISTORIC FOREMAN'S HOUSE, CIRCA 1900
F J�� 34.3F}y;•��f: , \t` 'rK �l� �/' �-w R �wj ��
9 OAKLAND STREET,LEXINGTON,MA
The small two story cottage adjacent to the converted milt building has been rede-
- signed as an accessible,affordable housing unit,Accessible features include a new
walkway to the front entry,flush thresholds,wide doors and bath with raft in shower. 1
The existing exterior building shell wilt be reconstructed in kind with all architectural
� - details
W documented for exact replication.The project was approved by the Historic
Districts Commisson. �
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PERCH ROAD
a 7 PERCY ROAD,LEXINGTON,MA
? The Percy road project is the culmination of 25 years of Historic building experience.
1 tlskr ,.` t1 tb' N z(K
fgA f,�h fi; No expense was spared or detail overlooked:this home is a true masterpiece.The
all,
home appeared on"This Old House"television,where it was toured by MA Thenen
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and Norm Abram.This is a vision realized and a monument to Historic architecture.
n `� Equally important,it is a comfortable,functional home to a family of five.
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RELEVANT WORK - HISTORIC RENOVATIONS
I
°HAR ES A BUTTERS HOUSE, CIRCA 1830
1556 MASSACHUSETTS AVENUE,LEXINGTON,MA
` k A historic timber frame barn was relocated to the site,added period correct Greek
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Revival front porch,and was transformed into a smaller garage and workshop,with
s
sliding garage doors and a new dormer with windows.Between the house and garage
a courtyard was created with an adjacent timber frame screen porch attached to the t
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historic Greek Revival home.The addition was given approval by the Historic Districts
Commission,along with two variances from the Zoning Board of Appeals.
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EN AM N TE NY HOUSE, CIRCA 1893
1536 MASSACHUSETTS AVENUE,LEXINGTON,MA
This renovation and addition includes a kitchen screen porch,common bat mas-
ter bedroom,walk-in closet,and master bath.Interior millwork in the new spaces
x t r
' matches period details.Features include a ten foot decorative archway in the kitchen,
custom Leaded glass windows and cabinetry in the porch to disguise a television.The -\
regulatory process included approval from the Historic Districts Commission.
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EONARD N ES iOUS IRCA
898 MASSACHUSETTS AVENUE,LEXINGTON,MA
This project revitalized the long neglected historic home.The original structure was
�R gutted and restored,exposing much of the timber frame white maintaining many orig-
inat features such as the staircase,woodwork and fireplaces.The addition includes a
new kitchen,mud room, bedrooms bathroom and master suite and
garage, appears
' to be a connected barn.This project was approved b the Historic Districts Commis-
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DAMN F HOUSE, RA 1905
` 1454 MASSACHUSETTS AVENUE,LEXINGTON,MA
Historic Colonial Revival,1,500 SF renovation and addition including new kitchen,mud
room,butters carria a house and terrace.Custom interior millwork in the
pantry g
-FhK' new spaces to match period details.Three variances were obtained from the ZBA and
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subsequent approval by the Historic Districts Commission.
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RELEVANT WORK - HISTORIC RENOVATIONS
I ,
HISTORIC MUNROE TAVERN
ARCHIVE CENTER, CIRCA 1695
E „ry 1332 MASSACHUSETTS AVENUE,LEXINGTON, �
MA
The Lexington Historical Society needed dedi-
� a d5A cated archival storage and display space for its
_ collection of documents and artifacts.A two story
rWw addition was designed to connect to the rear of
a
the tavern's ell with its own accessible entrance.
Accessible amenities include inclined paths from
parking areas to entrances,tow profile exterior
WAr Jr. door thresholds,a multi-floor lift and accessible
6i
restroom.The addition was approved by Lex-
ington Historic Districts Commission and Zoning
: Board of Appeals.
95
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M RRIAM STREET, LEXINGTON, MA HISTORIC DAV D A. TUTTLE HOUSE
4�
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SWEET WATER AVENUE, BEDFORD, MA 4 ELIOT ROAD, LEXINGTON, MA
V
i RELEVANT WORK 16
i
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RELEVANT WORK - BUILDING RELOCATION
LEXINGTON, MA
Renovation of Historic Greek Revival home and
r sl, r relocation of antique timber frame barn from 5
` Harrington Road. The barn timbers were recorded
=: prior to disassembly using the Korean Knot Method,
� timbers were modified relocated to the new site and
reassembled as they were. New structural}queen
posts were installed in matching timbers and join-
_: W ery to strengthen the structure for it's new use. The
project required ZBA and HDC approval and was
h
Y completed in 2012.
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RELEVANT WORK 17
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RELEVANT WORK - BUILDING RELOCATION
� _
y HISTORIC DAVID A. TUTTL .RM
S HOUSE AND BARN, CIRCA 1865
t }
24 HANCOCK STREET LEXINGTON MA
This historic carriage house underwent
an extensive restoration process.A new
concrete foundation was built and faced
with the original stone.single car garage
bays were added on each side.The interior
was converted into a first floor office and
second floor game room,kitchen and
bath.Original elements were saved and
i
exposed in the living spaces.This project
was given approval by the Historic Districts
Commission.Conservation Commission
and Zoning Board of Appeals.
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RELEVANT WORK 18
I
RELEVANT WORK - BUILDING RELOCATION
SALESIAN BOYS AND GIRU,
CLUB RESIDENCE
150 BYRON STREET,BOSTON.MA
This triple-decker residence was moved
! k
across city streets to make way for the
Edward Brooke Charter School's expan-
sion of the former Savio High School
l w located in East Boston.The Salesian
house was relocated to the Boys and Girls
Club parking lot across the street of its
l previous location on Bennington Street.
Resedential elements were skillfully
preserved and allowed for Brooke's
promising expansion,
74
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RELEVANT WORK - MUNICIPAL
I`
r HAM ND HOSMER HOUSE
Colin Smith Architecture was hired by the
Town of Lexington for construction docu-
i
ments and construction administrative ser-
vices were provided for the historic preser-
vation and stabilization of the existing 1840s
wood framed Greek Revival farmhouse that
was unoccupied since 2009.Historic docu-
ments.were reviewed to incorporate accurate
.
exterior details and paint analysis to select
the proper colors.The project also included
the demolition of the ell and barn structures,
structural stabilization of foundations and
s•. � � . ,.,mot,,. � �.
wood framing members of the original
: farm-
,_ ,.•�.�..�„� ,, ,�r,w.,w ,w« �,,,�,. ...,r
nMM+o4 ,Soti,F �•��- �.PaKr.a �`!'S+S hause,reuse of historic interior features and
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WAtta4wwr �y„�, wuaKhu A mww'm,m.::' V' ..
planning for future site development.
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y WRIGHT FARM BARN FEASIBILITY STUDY OLD RESERVOIR BATH HOUSE
4
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MUNROE CENTER FOR THE ARTS HASTINGS PARK GAZEBO
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RELEVANT WORK 20
C)
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r� RELEVANT WORK - AFFORDABLE HOUSING
AN
34 LOWELL STREET.LEXINGTON,MA
Design Development,Construction Document,and bidding services were provided
for two affordable triplexes at the former Busa Farm Property.Services will continue
through to construction completion.The two ground floor units are fully handicap ac-
cessible.Careful consideration was given to site design,materials,building systems,
and consultant coordination.Presentations were prepared for neighbors and the Lex-
C-) ington Annual Town Meeting and approval was given by the Zoning Board of Appeals.
ANDOVER COMAUNITY TRUST(A.C.]
8 LUPINE ROAD,ANDOVER.MA
1 Colin Smith Architecture of Lexington donated the architectural services.The homes
w have been designed to minimize energy consumption including super-insulated watts,
roof lines for efficiency and asolar--ready roof.In addition,large windows reduce
artificial lighting demands and use of precut lumber eliminates waste.
LEXHAB
a C,
WRIGHT vpA RM HOUSE .h M `qTOR N
r 241 GROVE STREET,LEXINGTON,MA
Documents were created describing the scope of work,which was divided between
the General Contractor and local Vocational Nigh School Students.for the restoration
of this historic 4 bedroom home to become affordable housing.Modest interior plan
f i _ changes were made,including bathroom,laundry,and kitchen to better suit the
modern lifestyles of the future tenants.
v
$LUPINE ROAD,ANDOVER,MA
Colin Smith Architecture of Lexington donated the architectural services.The homes
have been designed to minimize energy consumption including super-insulated walls,
g 9Y p g p
roof lines for efficiency and a solar-ready roof.In addition,large windows reduce
ar h artificial lighting demands and use of precut lumber eliminates waste.
NNE
RELEVANT WORK 21
�I
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�MS. SUSANBENNETT '
Former Executive 0recto� H��r�ai�ode�. 781-862-1703
Lexington -----------
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v��� S. DAVVNy�CKENNA
ChaicLexn�onTbu�amCnmmi�ee--------------------.781-264-5999 C
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--- �� MS. MOLLY NYE
Former President,Lexington Arts&Crafts Society..............................................781-862-6757
MR' RAULROSS
Former President, Lexington Historical Society-----------------781-862-2072 '
��
` '
MR. JOEWELCH
Former Chair, Lexington Historic Districts Commission-----....------.781'274-7275
MR. SHA\�N NEVVELL
Assistant Director of Public FadUtties.Town of Lexington....................................781-274-896O
MR. BRUCEOEMPSEY GLn
/
Town of Lexington Building|nspectoc----------------------...978-808-1529 (^
MR. DAV/DP|MSONNEAULT
U `
DDirecDepartmentTbwm of Lexington Department of Public ----------- [
c Works ..781-953-53O1 `/
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MR. BERNARDLANNQU|ST
! Facilities Manager,Sacred Heart&St. 8hg(ds Church........................................781-862-4646
MR. LE S S/YVA( E
LexH4B........................................................................................................................781-862-724U
MR, BOB PHELAN
LexHAB........................................................................................................................781-838-1775
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PROPOSAL REQUIREMENTS
G
124
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C)
Prollosal Evaluation -Part I
A key component to the initial evaluation process will be that the proposer shall submit the
following criteria to all for proper basis for evaluation. Check Yes or NO for submission of the
followin g. Proposer should also be aware that this listing is subject to alteration. Proposer must
answer"Yes"to all items for further consideration.
C)
-.
YES
C.: 1, Signed Statement of Non-Collusion
2. Completion of Formal Identification of Proposal Form
C) 3. Signed Proposer and Insurance Agent Certificate
V 4. Completion of Proposal Certification
5. Sign off on all Specifications and Applicable Addenda and signature.
(;� W000r 6. Signed Statement of State and Local Tax Payments
J
Proposal Evaluation—Part 11
As part of the secondary evaluation process, the Town is required to establish certain
comparative evaluation criteria. These criteria reflect rating categories which will be used to
Gl/ evaluate each proposal. For each comparative evaluation criteria set forth below, the Town will
C) rate the proposers answer as:
H= "Highly Advantageous"
A= "Advantageous
C "
N I
N= "Not as Advantageous"
U = "Unacceptable"
C")
The overall composite total of these ratings wil I be used to judge the proposals deemed to be in
the Town's best interest. If the proposal receives an "Unacceptable" rat" a
ing on any single
criterion, the composite rating will also be "'Unacceptable". Therefore if an "Unacceptable"
rating is received on any one of the detail items listed below, the proposal will not be accepted.
The following comparative criteria are being used.-
1. Construction and redevelopment/restoration of historic structure experience:
H= 10+ Years
G A= 6-9 ears
G) N= 3-5 Years
U= Less than 3 Years
2. Experience in moving structures off of physical locations/foundations to other locations
(including any contracted building relocation partncrs)
HFVeFive or more structures>
0
A = 2-5 structures
JA01 17587.2 7
125
N= 1. structure
U =No structure relocation experience
N
I Proposed Use of the Structure
H =Utilization as a residential structure includingiminInIum of I affordable unit
iza iot-- I j=
a -with a--'ubl'c benefit(e.g. non-profit)
A= Utilization wit public
N = Utilization as a residential structure and/or professional office, without any
affordable housing component
U =No plan for reutilization of the structure
4. Relocation of the Hosmer House Structure
Within the boundaries of Battle. Historic District
within<
A Within the boundaries-of another Lexington Historicm District
N =Outside of the boundaries of a Lexington Historic District, but in the Town of
Lexington
U==Outside of the boundaries of the Town of Lexington
5, The degree to which the prop oser can demonstrate a commitment to sustainab i l ity 'in the
moving and renovation of the Hosmer House Structure
Pro Eer demonstrates a broad comm oafs
to meet the Town's net zero aqa W
A Proposer-d-e--inonstf-a-Fe's some com-initinent to meet some ot Me I`I'own9s_ net zero goals
N Proposer demonstrates a minimal commitment to meet somc of the Town's net zero
goals
U Proposer demonstrates no commitment to meeting the Town's net zero goals
Cj
I AO 117587.2
8
126
CERTIFICATE OF LIABILITY INSURANC.E
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THIS CRATIPMATE.IS ISSUMAS A MArTIR OF INFORMAT[014 ONLY AND CONFERS, NO RI ITS UPON T14E i=RTMICATE HOLDER.TH BS
CERTIFICATE DOSS NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER TME COVERAGE AFFORDED BY THE POLICIES
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107 Awdubaq Rd-#Z,Wp-3% aw 781-245-5400
Wakefield MA 01980
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114r,qpwml��![ MOM If. .........................
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NEWFIER It:Hartford Insuranoe Oompany,
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LexinyWri.,IMA 02420
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NPKAri,517t WMVITH5TAMING ANY RV11AREM.'t6dT., TFRIA Cr- ANY r-M4TK6.1PTQR GTHER.rW.,.')MENT WITH RESPECT TO 1WHICH THIS
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CERTIFICATE HOLDER CANCIELLAMN
SHOULD ANY OF THE ABOVE DESCRIEW POLKIES BE CANCELLED 8EFORE
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ACCORDANCE WETH THE FMICY PROVISION5.
!FOR PROP O-SAL USE
0,1Ma 4 AGORD CORPORATION, All riolits seserved,
ACORD 25 12DIWO11), 'The ACORD name 4md lo"are registered marks of A00RD
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C�
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P A D G E T T
^� 0 U 5 1 N E 5 5 S E R V I C E S'
c�
�-� August 13,2020
�) In Regards To:M.A.Thenen and Co. LLC
�) To Whom it May Concern:
M.A.Thenen and Co. LLC has been requested to submit a financial statement in conjunction with
C) submitting a Request for Proposal.
(-) It is the Company's policy not to furnish financial statements in connection with RFP submissions.
In lieu of submitting financial statements, the following information is provided to enable you to
assess the Company's financial condition.
The Company's revenues have averaged in excess of$763,000 for the last three years and it has been
profitable in each of those years. The Company has a positive net worth and has adequate bank credit
facilities to support its anticipated contract workload.
(� We trust that the above information will satisfy your financial information requirements.
Sincerely,
(` Chris Darmody
Padgett Business Services
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Specifleations '
i
The specif cations in items(1)through(5) below should be responded to in sufficient detail for
the proposal to be evaluated as per the evaluation criteria in Proposal Evaluation Part II.
i
E
ilk • .
1. The proposer shall identify any construction experience they have and whether they have
any experience in moving a structure
through public ways.
j 2. The proposer shall indicate all members of their team that will be involved in the
i
purchase, moving and relocation of the Hosmer House.
3. The proposer shall identify the future use of the structure and how it will comply with the --,
restrictions attached as Exhibit A. A full description of renovation is expected to be
provided by the proposer. Any use shall be subject to existing zoning of the chosen
location, which location shall be within the boundaries of a Historic District in the Town
of Lexington. Further requirements applicable to said Historic District shall apply unless
otherwise waived by the Lexington Historic District Commission.
4. The successful proposer,at his/her expense shall secure all the necessary licenses, which
E may include but are not limited to, building permits, plumbing permits, electrical permits,
street closure approvals, permits from any private utilities
es and any other building permits
or licenses as may be required.
5. All of the specifications, terms and conditions as specified in all the documents that
constitute this Request
q st for Proposals shall be applicable to any resulting purchase and C-)
sale agreement.
6. The actual moving of the building must occur on a weekday at a time approved in
advance by the Town Manager and Chief of Police.
7. The proposer shall provide all equipment essential to perform Gl/
P pp n� his/her contractual duties.
S. Proposer will pay for all utility costs relating to the movie and relocation of the structure
1 g �-,
and will be responsible for obtaining all approvals and meeting conditions of all private
utilities.
i
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Proposer's Signat
Date.
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(AM 17587.2}
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[FORM GF PRESSEIRVATION RESTRIC.7,10N AGREEMEN-f
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Furwi I LiLentijoemian of Propig"
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list all ho ld&gears-u C 5%,n,i6 MKIN OV,,.ruer Shipp inLL IMN't as srw ffited ah'ovr,;.Lnd 'Ef ally flaftres are
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tw;�TCqLl brd IV Olin �1" (10)dc�ys a 11-ar nuL"fic-aflan
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made ith �:��wroctiom or agreemej t ;v.h �n 0 Other p ������� and tliat this pmpm�R i� in eveL`v.
r e S P tv.t ,fgL'r, in g- to*V tt iib0LIt C011;451" U.of fiaiM.1
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Tile kjpo5cr AOL= d ems thut ht: ho-,conipfl'd 1a every respeu with xlI the fogrI
et OILS LO
I)WPOSer, LLdil hC h4Ls TWdIj-adde da, if any KMIEC FTior tk-1 tk OFetlulg OfPr posak and dim he,
IMS tt isfiied h iTnl'fij I 1v .1iv to.all tiler ;un �. 1 ltus with.r - ..� t.� .. w
llcrLgj
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,v T U Un11:VIit 1bUD Y E.xb iblt I isi ine, a fq r ma l oont &Lualre.latxinship between Zhu
roposer midfl-le Munn o� .�lOn C t perform. � " i- l INIII Ll 1V whfiuh this
pmaposaJ pa• 'T[te prupas-cr fitrthcr agees. ifth IS Fmi-Y-r.rui f 1,3 A,,-,..00pv 1 to posi.a$500 cwl' r�
SLtfet •��RII the Town ofLex ri�rkm which r r l 7 �, r � s �
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f �
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ON purcft&and salt= a9mcn)e t (Extu ait b 'for the pt'Irpese 0 f`ts-L°ahlish rig-ei coti :wal
roc itjth.i. 1vnh� �-• _ .. w
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The PNFOPOSer stuhm tRpt thC 3r 1w, -d up0j)the.Rcqium:fur lImposals arid adilcud"I., if
I. �OjXjs h
ny, listedbli-na-mbo, vs fohows:
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state rax ertif-I �
of ixtvr y that ttw undrNsigned Proposer =riplied with al[ laws of The C ointuoinvealth of
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J Your Sceuri-Ov N u rn her will bv fOrLl!-1-4cd to the Mmss;iOv lts cpmncratt of
Revenue, io determ'Ime, w avtb 'uu hmvt rant tax Filing *r tax pa
��bli���.`;inw_ �rx)�* cr�
W110 EAR LO LAtrrrut dwir nOn-ailing u r dul'inquency will not have a c mr= or other m c un
-issuedm .elk is Or a.XEe ed& Tlais request is made urvJer the aullvar-liv OF.Mass,ass,. I L_ 62 OA
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Proposal Evaluation—Part III
The Town requests the proposer specify a purchase price for the property. The proposer bids the
following amount to purchase the Hosmer House:
500,000.00*** ( Five Hundred Thousand *** T � Dollars). The
proposal containing the highest amount for the structure will be considered highly advantageous.
The Town has established no minimum amount for the sale of the structure.
The Town seeks to encourage investment in the Property to improve the overall appearance and
attractiveness to the community and will consider proposals containing a substantial capital
investment as highly advantageous.
All proposers must submit separate price and non-price proposals. The price proposal containing
the purchase price (this section) must be sealed in a separate envelope and marked"Price
Proposal".
***Which shall include the town owned parcel, identified as 49-164A (15-17 Clarke Street)
{A0117587.2} 9
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I
Town Of Lexington RFP Hosmer House
I, Patrick Carroll, of 302 South Bolton Rd. Bolton MA submit the following
experience and qualifications for consideration by the town of Lexington.
have over 30 years of experience in the construction trade, and have worked on
restoring several antique homes in Bolton, Lancaster and Lexington. All of these
homes are currently occupied including the one that I last moved in the spring of
2011 from 1991 Mass. Ave Lexington MA to 35 Hancock Street Lexington MA. This
project was done along with my partner Dan Goguen, and Admiral Building
Movers of NH.
It is my plan to obtain all necessary permits and approvals before moving the
Hosmer house to 3 Harrington Rd Lexington MA. With Bechtel, Frank and Erickson
Architects of Lexington MA we plan to tastefully explore the possibility of
transforming the house into three individual dwelling units or a single family
home. This will require a substantial gut of the interior of the Hosmer house while
salvaging as many architectural pieces as possible.
Proposed elevations and drawings depicting the Hosmer house at 3 Harrington Rd
Lexington MA are available for viewing.
Thank you for your consideration.
ADDENDUM#2
Town Project#: 21-12
Project: Hosmer House'RFP
Date: August 25,2020
The attention of bidders submitting proposals for the above subject project is called to the following
addendum to the specifications. The items set forth herein, whether of omission, addition, substitution, or
clarification; are all to be included in and form a part of the proposal submitted. The number of this
Addendum.(2)must be entered in the appropriate space on the invitation to bid documents when submitted
;as.:a formal bid.
ITEM#1
The due date for the above-referenced RFP has been extended. Proposals will be accepted until
Thursday, October 1, 2020 at 10:00 AM.
J
i
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t
ADDENDUM#1
Town Project M 21--12
Project: Hosmer House RFP
Date: August 3,2020
The attention of bidders submitting proposals for the above subject project is called to the following
addendum to the specifications. The items set forth herein, whether of omission, addition, substitution, or
clarification; are all to be included in and form a part of the proposal submitted. The number of this
Addendum(1)must be entered in the appropriate space on the invitation to bid documents when submitted
as a formal bid.
ITEM#1
The due date for the above-referenced RFP has been extended. Proposals will be accepted until
Thursday,August 27,2020 at 10:00 AM. ..-
01/
d
'mot
1
I
Specifications
The specifications in Items (1)through(5)below should be responded to in sufficient detail for
the proposal to be evaluated as per the evaluation criteria in Proposal Evaluation Part II.
1. The proposer shall identify any construction experience they have and whether they have
any experience in moving a structure through public ways.
2. The proposer shall indicate all members of their team that will be involved in the
purchase, moving and relocation of the Hosmer House.
3. The proposer shall identify the future use of the structure and how it will comply with the
restrictions attached as Exhibit A. A full description of renovation is expected to be
provided by the proposer. Any use shall be subject to existing zoning of the chosen
location,which location shall be within the boundaries of a Historic District in the Town
of Lexington. Further requirements applicable to said Historic District shall apply unless
otherwise waived by the Lexington Historic District Commission.
41* The successful proposer, at his/her expense shall secure all the necessary licenses, which
may include but are not limited to, building permits,plumbing permits, electrical permits,
street closure approvals,permits from any private utilities and any other building permits
or licenses as may be required.
5. All of the specifications, terns and conditions as specified in all the documents that
constitute this Request for Proposals shall be applicable to any resulting purchase and
sale agreement.
6. The actual moving of the building must occur on a weekday at a time approved in
advance by the Town Manager and Chief of Police.
7. The proposer shall provide all equipment essential to perform his/her contractual duties.
8. Proposer will pay for all utility costs relating to the moving and relocation of the structure
and will be responsible for obtaining all approvals and meeting conditions of all private
utilities.
Proposers Signature: Date: r
a
{AO117587.2 1 6
Proposal Evaluation -Part I
A key component to the initial evaluation process will be that the proposer shall submit the
following criteria to all for proper basis for evaluation. Check Yes or NO for submission of the
following. Proposer should also be aware that this listing is subject to alteration. Proposer must
answer"Yes"to all items for further consideration.
YES NO
1. Signed Statement of Non-Collusion
ior 2. Completion of Formal Identification of Proposal Form
and Insurance Agent Certificate
3. Signed Proposer g
4. Completion of Proposal Certification
5. Sign off on all Specifications and Applicable Addenda and signature.
6. Signed Statement of State and Local Tax Payments
Proposal Evaluation—Part H
As part of the secondary evaluation process,the Town is required to establish certain
comparative evaluation criteria. These criteria reflect rating categories which will be used to
evaluate each proposal. For each comparative evaluation criteria set forth below,the Town will
rate the proposers answer as:
H="Highly Advantageous"
A "Advantageous"
N "Not as Advantageous"
U="Unacceptable"
The overall composite total of these ratings will be used to judge the proposals deemed to be in
the Town's best interest. If the proposal receives an"Unacceptable"rating on any single
criterion, the composite rating will also be "Unacceptable". Therefore if an"Unacceptable"
rating is received on any one of the detail items listed below, the proposal will not be accepted.
The following comparative criteria are being used:
1. Construction and redevelopment/restoration of historic structure experience:
10+Years
=6-9 Years
N=3-5 Years
U=Less than 3 Years
2. Experience in moving structures off of physical locations/foundations to other locations
(including any contracted building relocation partners)
H=Five or more structures
=2-5 structures
{A0117587.2{ 7
N= 1 structure
U=No structure relocation experience
3. Proposed Use of the Structure
H=Utilization as a residential structure,including a minimum of 1 affordable unit
=Utilization with a public benefit(e.g. non-profit)
N Utilization as a residential structure and/or professional office, without any
affordable housing component
U=No plan for reutilization of the structure
4. Relocation of the Hosmer House Structure
Within the boundaries of Battle Green Historic District
=within the boundaries of another Lexington Historic District
N=Outside of the boundaries of a Lexington Historic District, but in the Town of
Lexington
U=outside of the boundaries of the Town of Lexington.
5. The degree to which the proposer can demonstrate a commitment to sustainability in the
moving and renovation of the Ho smer House Structure
H=Proposer demonstrates a broad commitment to meet the Town's net zero goals
CA-)=Proposer demonstrates some commitment to meet some of the Town's net zero goals
N=Proposer demonstrates a minimal commitment to meet some of the Town's net zero
goals
U=-Proposer demonstrates no commitment to meeting the Town's net zero goals
r
JA0117587.2 8
PRESERVATION RESTRICTION AGREEMENT
between
THE TOWN OF LEXINGTON
and
THIS PRESERVATION RESTRICTION AGREEMENT t is " estriction") is made as
of this ay of by and between
having an address of
ran o a and THE TOWN OF
LEXINGTON, a municipality of the Commonwealth of Massachusetts acting by and through its
Select Board, having an address of 1625 Massachusetts Avenue, Lexington, Massachusetts
02420(the"Town").
WITNES SETH:
WHEREAS, Grantor is owner in fee simple of certain real property and the
improvements thereon located at F. sjoa.Aj in the Town of Lexington,
Middlesex County, Massachusetts (hereinafter the remises") described on Exhibit A attached
hereto and incorporated herein, being the same premises conveyed to Grantor in a deed dated
r 1, from r to Grantor recorded in the Middlesex South Registry of
Deeds(the"Re istr ") in Book[�],Page 1;
WHEREAS, that certain two (2) story building ,originally constructed in the 1840s,
known as the"Hammond A. Hosmer House" (the"Buil�") is currently located on land owned
by the Town located at 1557 Massachusetts Avenue, Lexington, Massachusetts;
WHEREAS, the Grantor submitted a response, dated , to that certain Request for
Proposals for the Sale, Moving and Relocation of the Hosmer House issued by the Town on
(together, the "UP"), and Grantor was selected as the' successful proposer for the
relocation of the Building to the Premises,pursuant to the terms and provisions of the RFP;
,WHERE , following its relocation t e Premises are to be used by the Grantor as
�.
ly, A&Or
WHEREAS, the Building is an architecturally, historically and culturally significant
property meriting the protections of a perpetual preservation restriction under M.G.L. c. 184, §§
319 32 and 33;
WHEREAS, the Building's preservation values are documented in a series of reports,
drawings and photographs (hereinafter, the "Baseline Documentation") incorporated herein by
{A0117587.2 11
reference, which Baseline Documentation the parties agree provides an accurate representation
of the Building as of the date of this Preservation Restriction;
WHEREAS, the Baseline Documentation consists of that certain report entitled "Historic
Structure. Report, The Hammond A. Hosmer House, Lexington, Massachusetts" prepared by
Bargmann Hendrie+Archetype, Inc. and dated November 30, 2010, a copy of which is attached
hereto as Exhibit B;provided, however, that the Building consists solely of the "main block" as
described therein;
WHEREAS, the Town is interested in the preservation and conservation of sites,
buildings, and objects of local, state and national significance in the Town and is authorized to
accept and hold preservation restrictions as defined under M.G.L. c. 184, § 31; and
WHEREAS, the Town has selected the Grantor's response to the RFP, which as a
condition to such selection, Grantor is required to grant to the Town this Restriction.
NOW, THEREFORE, in consideration of the foregoing, and for good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor does
hereby irrevocably grant and convey unto the Town this Restriction, which shall apply in
perpetuity to the Premises subject to the terms hereof:
1. FuMse. It is the purpose of this Restriction to protect the public investment in the
relocation and preservation of the historically significant Building by ensuring that the exterior
architectural, historic, and cultural features of the Building will be retained and maintained
forever substantially in their current condition for preservation purposes and to prevent any use
or change to the exterior of the Building that will materially impair or interfere with the
Building's preservation values, subject to the relocation of the Building to the Premises (the
"Relocation").
2. Grantor's Covenant to Maintain. Grantor agrees at all times to maintain the
exterior of the Building in at least the same structural condition and state of repair as that
existing on the date of this Restriction (subject to the last sentence of this Section) in accordance
with applicable local, state and federal laws, rules, bylaws and regulations (collectively, "Lge a1
Requirements"), and in accordance with The secretary of the Interior's standards for the
Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and
Reconstructing Historic Buildings (36 C.F.R. 67 and 68), as they may be amended from time to
time (the "Secrets 's Standards"). If the Secretary's Standards are revoked, then the most
recent version of the Secretary's Standards, as the case may be, shall apply to this Restriction as
if such version had not been revoked unless the revoked Secretary's Standards are replaced by
successor standards, in which event such successor standards shall apply. The Town does not
assume any obligation for maintaining, repairing or administering the Building. Once the
Relocation contemplated by the RFP has been completed to the reasonable satisfaction of the
Town (the "Project Completion Date") and pursuant to the requirements of this Restriction,
including without limitation, Section 4 hereof, Grantor agrees at all times to maintain the exterior
of the Building in at least the same structural condition and state of repair as that existing on the
{A4117587.2 12,
Project Completion Date and 'n accordance with all Legal Requirements, which include, without
limitation,the Secretary's Standards.
3. Prohibited Activities. Except as provided in Section 9, and except for the initial
Relocation to the Premises, demolition, removal or razing of the Building or any portion thereof
is expressly forbidden. In addition,the following activities are also expressly forbidden:
(a) The dumping of ashes, trash, rubbish, or any other unsightly or offensive
materials is prohibited on the Premises, except as reasonably required on a
temporary basis for proper maintenance and repair of the Building and the
Premises;
(b) No camping accommodations, mobile homes or cell towers shall be erected or
placed on the Premises. Any other building structures shall be constructed in
accordance'with all applicable laws, including, without limitation, zoning by-
laws;
(c) No above ground utility transmission lines, except those reasonably necessary for
the Building, may be created on the Premises, subject to utility easements already
recorded;and
(d) No barrier shall be constructed, erected or allowed to grow on the Premises which
would impair'the visibility from the street of the Premises or the Building without
the prior written approval of Town, to be granted or withheld in its sole and
absolute discretion.
4. Conditional Rights RequirinaAaproval of the Town.
(a) The specifications for the Relocation of the Building shall be governed by
the RFP, including the Grantor's response thereto. Any specifications for such Relocation that
are not described in the RFP and are material to the architectural, historical, and cultural values
of the Building that are the subject of this Restriction, including, without limitation, the siting of
the Building on the Premises, the visibility of the Building from the street, and the landscaping
on the Premises, shall be subject to the prior written approval of the Town, not to be
unreasonably withheld, conditioned, or delayed.
(b) Except as otherwise provided in this Section 4, changes to the exterior
fenestration and trim of the Building, including without limitation, any change to the
(including )
footprint, size, massing, appearance, materials, ridgeline, windows, doors, exterior cladding,
foundation, rood chimneys, or other decorative or structural exterior features of the Building or
any elements attached thereto, and any permanent substantial topographic changes to the
Premises are expressly forbidden on, over or under the Premises without the prior express
written approval of the Town, which may be withheld or conditioned in the Town's sole and
absolute discretion. Notwithstanding the immediately'foregoing sentence, alterations listed as
"Minor" in the Restriction Guidelines attached hereto as Exhibit C are considered part of
ordinary maintenance and repair and may be made to the Building and the Premises without the
Town's approval. In addition, the erection of any external signs or external advertisements on
the Building or the Premises shall be subject.to all zoning by-laws now or hereafter existing.
E
{A0117587.2 1 13
(c) Should Grantor wish to exercise the conditional rights set out or referred
to in Section 4(b) above, Grantor shall submit to the Town, for the Towns'approval, five (5)
copies of a written request that includes a description of the proposed activity (including without
limitation plans, specifications and designs where appropriate) with reasonable specificity and a
timetable for the proposed activity sufficient to permit the Town to monitor such activity. within
thirty(30)days of the Town's receipt of any such request for approval hereunder, the Town shall
certify in writing that (i) it approves the plan or request, or(ii) it disapproves the plan or request
as submitted, in which case the Town shall provide Grantor with written suggestions for
modification.or a written explanation for the Towns disapproval.
5. Conditional Rights Requiring_, A roval of the Massachusetts Historic
Commission. The conduct of archeological activities, including without limitation survey,
excavation and artifact retrieval, may occur on the Premises only following the submission of an
archeological field investigation plan prepared by Grantor and approved in writing by the Town
and the State Archeologist of the Massachusetts Historical Commission(M.G.L. c. 9, § 27C and
950 C.M.R. 70.00). In no event shall the initial Relocation of the Building be deemed to require
the approval of the Massachusetts Historical Commission.
6. Standards for Review. The Town shall apply the Secretary's Standards whenever
exercising any authority, right or privilege created by this Restriction. If the Secretary's
Standards are revoked, then.the most recent version of the Secretary's Standards, as the case may
be, shall apply to this Restriction as if such version had not been revoked unless the revoked
Secretary's Standards are replaced by successor standards, in which event such successor
standards shall apply.
7. Grantor's Rights Not Requiring Further A royal of Town. Subject at all times to
the terms and provisions of Sections 3 and 4 of this Restriction, thi's Restriction does not prohibit,
and does not require the Town's approval of, the following rights, uses, and activities of or by
.Grantor on, over, or under the Premises:
(a) the right to Relocate the Building, subject to the Town's approval of any
specifications required pursuant to Section 4(a), above;
(b) the right to engage in all those activities and uses that are permitted by all
applicable laws, codes and regulations and are not otherwise inconsistent with the
terms and provisions of this Restriction;
(c) the right to maintain and repair the Building strictly in accordance with the
Secretary's Standards; and
(d) the right to make changes of any kind to the interior of the Building that do not
affect (1*) the structural integrity of the Building and (1'1*) the characteristics that
contribute to the architectural, archeological, or historical integrity of the exterior
of the Building.
8. Casualty Damage or Destruction. In the event that the Building or any part
thereof shall be damaged or destroyed by fire or other casualty, or shall be damaged or destroyed
during the Relocation, Grantor shall promptly notify the Town in writing (but in no event later
{A4117587.2} 14
than seven (7) days after such casualty),. such notification including what, if any, emergency
work has been completed. No repairs or reconstruction of any type other than temporary
emergency work to prevent further damage to the Building or to protect public safety shall be
undertaken by Grantor without the Town's prior written approval. within thirty(30) days of the
date of damage or destruction, Grantor at Grantor's expense shall submit to the Town a written
report prepared by a qualified restoration architect and an engineer acceptable to the Town,
which report shall include the following:
(a) an assessment of the nature and extent of the damage to the exterior and interior
of the Building;
(b) a determination of the feasibility of the repair and restoration of the exterior of the
Building(or the damaged or destroyed exterior portions thereof); and
(c) a detailed description of the repair and restoration work necessary to return the
exterior of the Building to the condition existing at the Project Completion Date
(or if the Project Completion Date has not yet occurred, then to the condition that
the Building is in as of the date of this Restriction).
9. Review After Casualty Dama a or Destruction. If, after reviewing the report
required in Section 8, the Town determines, in its sole discretion, that it is economically feasible
for Grantor to repair or restore the Building to the condition that it is in on the Project
Completion Date (or if the Project Completion Date has not yet occurred, then to the condition
that the Building is in as of the date of this Restriction), Grantor shall do so in accordance with
the terms of this Restriction. Grantor shall submit to the Town, within thirty (30) days of
Grantor's receipt of the Town's determination that the Building should be repaired or restored,
for the Town's prior written approval, puns and specifications for the repair or restoration of the
Building along with a construction schedule for such repair and restoration work. The Town
shall have sixty(60) days to review such plans, specifications and schedule, and the parties shall
proceed under Section 4(b) of this Restriction. If the Town determines, in its sole discretion, by
written notice to Grantor,that it is not economically feasible to repair or reconstruct the Building
or.that the purpose of this Restriction would not be served by such repair or restoration, Grantor
may alter, demolish, remove or raze the Building or construct new improvements on. the
Premises all in accordance with all applicable laws and regulations. In such event, Grantor and
the Town may agree to extinguish this Restriction in accordance with applicable laws. Grantor
will use its best efforts to maximize the insurance proceeds available for repair or reconstruction
of the Building. Notwithstanding anything in this Section 9 to the contrary, the Town shall not
consider whether or not Grantor or its mortgage lender is holding sufficient insurance proceeds
to repair or restore the Building as a factor in determining whether it is economically feasible to
do so.
10. Insurance. From and after the date of this Restriction, including during the
Relocation, Grantor shall keep the Building insured by an insurance company rated "A" or better
by A.M. Best for the full replacement value against loss from the perils commonly insured under
standard fire and extended coverage policies and comprehensive general liability insurance
against claims for personal injury, death and property damage, which policy shall be endorsed to
include the Town as an additional insured. Property damage insurance shall include change in
4AO117587.2 1 15
condition and building ordinance coverage, in form and amount sufficient to fully replace the
damaged Building without cost or expense to Grantor or contribution or coinsurance from
Grantor except for a.standard deductible. Grantor shall deliver to the Town upon the execution
and recording hereof, certificates of such insurance coverage naming the Town as loss payee and
additional insured and requiring not less than thirty (30) days prior written notice to the Town
before expiration or termination of any such policy. Grantor shall provide to the Town
replacement certificates of insurance satisfying the terms and conditions of this Section 10 at
least fifteen (15) days prior to the expiration or termination of any such policy or as otherwise
required by the Town. Notwithstanding the foregoing, whenever the Premises is encumbered
with a mortgage nothing contained in this paragraph shall jeopardize the prior claim, if any, of
the mortgagee to such insurance proceeds, less any amounts owed to the Town pursuant to
Section 9 above in the case of a casualty in which the Building is not repair or restored, which
such amounts shall be senior to any such mortgage.
11. Condemnation. If all or any part of the Premises is taken under the power of
eminent domain by a public authority or is otherwise acquired by such authority through a
purchase in lieu of a taking, Grantor may continence appropriate proceedings at the time.of such
taking to recover the full value of Grantor's interest in the Premises, subject to such taking and
all incidental and direct damages resulting therefrom.
12. written Notice. Any notice which either Grantor or the Town may desire to give
or be required to give to the other party shall be in writing and shall be delivered by overnight
courier postage prepaid, registered or certified mail with return receipt requested, or hand
delivery as follows:
To granto To Town:
Town Manager
3.( 0 f R Town of Lexington
7fr
.. `.7 1625 Massachusetts Avenue
Lexington, MA 02420
with a copy to: with a copy to:
Mina Makarious, Esq.
Anderson & Kreiger LLP
� - St
50 MilkStreet,21 Floor
Boston, MA 02109
Each party may change its address set forth herein by written notice to the other party given
pursuant to this section.
13. Town of Lexington Historical Commission. The Town shall endeavor to consult
with the Town of Lexington Historical Commission on any discretionary right or approval held
by the Town under this Restriction.
¢A4!17587.2 1 16
14. In_spectlon. The Town shall be permitted at reasonable times and upon reasonable
notice to Grantor to enter on and inspect the Premises and the Building to determine whether
Grantor is in compliance with the terms of this Restriction.
15. Towns Remedies. The Town may, following prior written notice to Grantor,
institute suits to enjoin any violation of the terms of this Restriction by ex parte, temporary,
preliminary or permanent injunction, including without limitation prohibitory and/or mandatory
injunctive relief, and to require the restoration of the exterior of the Building to the condition and
appearance required under this Restriction. The Town shall also have available all legal and
other equitable remedies to enforce Grantor's obligations hereunder. In the,event any civil
action is commenced and Grantor is found to have violated any of Grantor's obligations or is
otherwise liable under this Restriction, Grantor shall reimburse the Town for any costs or
expenses incurred in connection with the Town's enforcement of the term of this Restriction,
including without limitation all reasonable court costs, and attorney, architectural, engineering
and expert witness fees.
16. Runs with the Land.
(a) This Restriction and all of the covenants, agreements and restrictions
contained herein shall be deemed to be a preservation restriction as that term is defined in
M.G.L. e. 184, § 31 and as that term is used in M.G.L. c. 184, §§ 26, 31, 32 and 33. Grantor
shall fully cooperate with the Town in its efforts to obtain any government approvals necessary
for the perpetual enforcement of this Restriction, including but not limited to the approval of the
Commissioner of the MHC as provided under M.G.L. c. 184, § 32. In the event that this
Restriction in its current form is not acceptable to MHC for purposes of said approval, Grantor
shall cooperate with the Town in making any and all modifications that are necessary to obtain
said approval. The term of this Restriction shall be perpetual, subject to the provisions of Section
9. To the extent required by applicable law, the Town is authorized to record or file any notices
or instruments appropriate to assure the perpetual enforceability of this Restriction.
(b) Grantor intends, declares and covenants on behalf of itself and its
successors and assigns (i) that this Restriction and the covenants, agreements and restrictions
contained herein shall be and are covenants running with the land, encumbering the Premises for
the term of this Restriction, and are binding upon Grantor's successors in title, (ii) are not merely
personal covenants of Grantor, and (iii) shall bind Grantor, its successors and assigns and inure
to the benefit of the Town and its successors and assigns for the term of the Restriction.
17. Title; Authority. Grantor hereby represents, covenants and warrants as follows:
(a) The execution and performance of this Restriction by Grantor (i) will not
violate any provision of law, rule or regulation or any order of any court or other agency or
governmental body, and (ii) will not violate any provision of any indenture, agreement,
mortgage, mortgage note, or other instrument to which Grantor is a party or by which it or the
Premises is bound, and (iii) will not result in the creation or imposition of any prohibited
encumbrance of any nature.
{AO117587.2 17
(b) Grantor will, at the time of execution and delivery of this Restriction, have
good and marketable title to the Premises free and clear of any lien or encumbrance except those
matters set forth on Exhibit D attached hereto. Grantor represents and warrants that it has
obtained the consent of all existing mortgagees of the Premises to the execution and recording of
this Restriction and to the terms and conditions hereof and the subordination of all existing
mortgages to this Restriction.
(c) Grantor shall timely pay all contractors and/or laborers performing work
or providing materials for the Building or the Premises so as not to cause or permit any liens,
including without limitation mechanics' or materialmens' liens,to be recorded against the
Premises..Any such liens recorded against the Premises shall be removed by Grantor or bonded
over within thirty(3 0) days thereafter.
18. Submissions and Notices to the Town. Any submission or notice required under
this Agreement to be made to the Town shall be made in writing to the Town Manager as set
forth in Section 12. If the Torn does not respond to any such submission or notice within the
timeframes prescribed above, it shall be deemed not approved.
19. Assi nrnent. The Town may, at its discretion without prior notice.to Grantor,
convey, assign or transfer this Restriction to a unit of federal, state or local government or to a
similar local, state or national organization that is a "qualified organization" under Section
170(h) of the Internal Revenue Code, as amended, whose purposes, inter alia, are to promote
preservation or conservation of historical, cultural or architectural resources, provided that any
such conveyance, assignment or transfer requires that the purpose for which the Restriction was
granted will continue to be carried out
20. Recording. Grantor shall do and perform at its own cost all acts necessary for the
prompt recording or ding of this Restriction in the Registry, and shall transmit evidence of such
recording or filing, including the date and instrument number and book and page or registration
number of this Restriction, to the Town,
21. Amendment. This Restriction may only be amended by mutual agreement of the
Grantor and the Town, in a written instrument recorded in the Registry.
22. Entire A Bement. This Restriction reflects the entire agreement between the
-parties. Any prior or simultaneous correspondence, understandings, agreements, and
representations are null and void upon execution hereof, unless set out in this Restriction.
23. Governing Law. This Restriction shall be governed by and construed in
accordance with the laws of the Commonwealth of Massachusetts.
24. Invalidity of Particular Provisions. If any term or provision of this Restriction, or
the application thereof to any person or circumstance shall, to any extent, be invalid or
unenforceable, the remainder of this Restriction, or the application of such term or provision to
persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected thereby, and each term and provision of this Restriction shall be valid and be
enforceable to the fullest extent permitted by law.
#A0117587.2 1 18
25. CountgMart,s, This Restriction may be executed in several counterparts and by
each party on a separate counterpart, each of which when.'so executed and delivered shall be an
original,but all of which together shall constitute one instrument.
[Remainder of page intentionally left blank]
{AOI17587.2 1 19
EXECUTED under seal as of the date first written above.
GRAN CAR•
�P
8
Name: .
Title. `
COMMONWEALTH OF MASSACHUSETTS
G ■
COUNTY OF
On this C7r day of 20 20,before me, the undersigned notary public, personally
g p y
appeared"Px"%-c ic, !u proved tome through satisfactory evidence of identification, which was
g :1 r:l:i L i re v% ^,to be the person whose name is signed on the
preceding or attached document d acknowledged to me that he signed it voluntarily for its
Vor ( P M)
-
stated rp s u o e a s C��p - - --�,.��►�S� . �--
4
Vary Publ .
5
M Commission Ex gyres.
1'?(�Z-47
{A0117587.2} 20
r
TOWN OF LEx1NGTON9
By and through its Select Board
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of ,before me, the undersigned notary public, personally appeared
Members of the Select Board for the Town of Lexington,proved to me through satisfactory
' evidence of identification, which was personal knowledge, to be the persons whose names are
signed on the preceding or attached document and acknowledged to me that they signed it
voluntarily for its stated purpose as Members of the Select Board for the Town of Lexington.
Notary Public:
My Commission Expires:
{A0117587.2 1 21
APPROVAL BY THE MASSACHUSETTS HISTORICAL COMMISSION
The undersigned hereby certifies that the foregoing preservation restrictions have been
approved pursuant to M.G.L. Chapter 184,Section 32.
MASSACHUSETTS HISTORICAL COMMISSION
By•
Name:
Title:
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of ,before me, the undersigned notary public,personally appeared
Brona Simon,proved to me through satisfactory evidence of identification, Which was
to be the person Whose name is signed on the
preceding or attached document and acknowledged to me that she signed it voluntarily for its
stated purpose, as of the Massachusetts Historical Commission.
Notary Public:
My Commission Expires:
x
JA0117587.2 j 23 l:
EXHIBIT B
Legal Descriytion of Premises
[NTD: To be inserted after RFP process]
{AQ117587.2
P
EXHIBIT C
Historic Structure Report, The Hammond A. Hosmer House Lexington, Massachusetts
[see attached]
{AOI 17587.2}
EXHIBIT D
Restriction Guidelines
The purpose of the Restriction Guidelines is to clarify Section 4 of the terms of the
Restriction,which addresses exterior alterations to the Building. Alterations of a minor nature,
which are part of ordinary maintenance and repair, do not require the consent of the Town.
In an effort to explain what constitutes a minor alteration,the following list has been
developed. This is not a comprehensive list, and it is provided for illustrative purposes only. It is
only a sampling of some of the more common alterations which may be contemplated by
building owners. In'the event of a conflict between these Guidelines and the Restriction, the
Restriction shall control.
PANT
M - Hand scraping and repainting of non--decorative and non-significant surfaces as
part of periodic maintenance.
M�armor - Painting or fully stripping decorative surfaces or distinctive stylistic features
including murals, stenciling, ornamental woodwork, stone, masonry, decorative or
significant original stucco or plaster.
WINDOWS AND DOORS
Minor - Regular maintenance including caulking, painting and necessary reglazing.
Repair or in-kind replacement of existing individual decayed window parts.
Mayor -wholesale replacement of units; change in fenestration or materials; alteration of
profile or setback of windows. The addition of storm windows is also considered a major
change;however,with notification it is commonly acceptable.
{A0117587.2 1
EXTERIOR
Minor - Spot repair of existing cladding and roofing including in-kind replacement of
clapboards, shingles, slates, etc.
Major - Large-scale repair or replacement of cladding or roofing. Change involving
inappropriate removal or addition of materials or building elements (i.e. removal of
chimneys or cornice detailing; installation of architectural detail which does not have a
historical basis); altering or demolishing building additions; spot repointing of masonry.
Structural stabilization of the property is also considered a major alteration.
LANDSCAPE/OUTBUILDINGS
Minor - Routine maintenance of outbuildings and landscape including lawn mowing,
i
pruning,planting,painting, and repair. I
Major Other than the Relocation, moving or subdividing buildings or property; altering
of property; altering or removing significant landscape features such as gardens, vistas,
walks, plantings,walls, fences;ground disturbance affecting archaeological resources.
HEATING/AIR CONDITIONING/ELECTRICAL/PLUMBING SYSTEMS
M Repair of existing systems.
Mayor - Installing or upgrading systems which will result in major exterior appearance
changes (i.e. exterior ducts, piping, ventilators, HVAC units); the removal of substantial
quantities of original materials in the course of construction.
Changes classified as major alterations are not necessarily unacceptable. Linder the
Restriction,such changes must be reviewed by the Town and their impact on the historic integrity
of the property assessed.
{A0117587.2 1 27
t
EXHIBIT E
Permitted Encumbrances
[To be inserted after RFP process]
28
Exhibit F
Other restrictions
The Property shall only be used for the following purposes:
• Residential use with affordable housing component
• Residential use without an affordable housing component
• Non-profit or other professional office business use
• Arts/Gallery Space
• Other uses permitted by the Town's Zoning Bylaw, Chapter 135 of the Code of the Town
of Lexington for the district *in which the Hosmer House is proposed to be moved, and
approved by the Select Board
29 z
t
Exhibit G
Anti-Collusion Statement
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification the word "person" shall mean any natural persons business,partnership, corporation,
union, committee, club or other organization, entity, or group of individuals.
to
Company: J.A AL
Address: � � r
� �
City/State: 4J r
zip: L
Telephone: 1
Email: r r COA.X rCL� r
Date of Proposal: � .,R? J,
Proposer must s' the followin, ink:
y:
Please print name and title of signatory below:
Name: Title:
Name, signature and company must be the same on each of the following pages of the proposal
as they appear above.
Indicate which type of organization below:
Individual Partnership
Corporation Other
30
}
Exhibit H
Formal Identification of Proposer
To be completed by all principals and beneficial holders of 5% or more of the stock or other
ownership interest of this proposal shall include individuals, corporations,partnerships,joint
ventures and.unincorporated associations
List all holders of 5%of more ownership interest as specified above and if any of the names,�are
of organizations or corporations furnish complete information for ownership interests that hold
more than 5% interest in each of the said organizations. t,
Name Address Percent
Al 7
a/0
i
%
7-
31
Exhibit I
Insurance Agent Statement
� IwIA IIIIIII A11111Ar
(To be filled out with Proposal)
We understand the insurance requirements of the proposal and that evidence of insurability may
be required within ten(10) days after notification of award,
Frfir LeOt so r-qaof
Proposer Insurance Agent
i
woo
Z-.
Signature Signature
D to Date
32
Exhibit J
Declaration and Certification
The undersigned, as proposer declares under oath that no other person has any interest in this
proposal or in any resulting agreement to which this proposal pertains, that this proposal is not
made with connection or agreement with any other person(s) and.that this proposal is in every
respect fair, in good faith, without collusion or fraud.
The proposer further declares that he has complied in every respect with all the instructions to
proposer,that he has read all addenda, if any issued prior to the opening of proposals and that he
has satisfied himself fully relative to all matters and conditions with respect to the general
conditions of the agreement and all relevant information to which this proposal pertains.
The proposer proposes and agrees if this proposal is accepted to execute the attached purchase
and sale agreement found in Exhibit I establishing a formal contractual relationship between the
proposer and the Town of Lexington for the performance of all requirements to which this
h proposer further agrees, if this proposal is accepted to post a$500 cash
proposal pertains. The p op gr p p p
surety with the Town of Lexington which will be refunded only upon the execution of said-
contract documents.
Estimated date of award is on or about OC-(- u r 2 with contract to commence on or
about
The proposer certifies that this proposal is based upon all conditions as listed in the Request for
Proposals and that he has made no changes in the proposal specification documents as developed
by the Town. The proposer further proposes and agrees, if his proposal is accepted to execute
the purchase and sale agreement(Exhibit I) for the purpose of establishing a contractual
relationship between the proposer and the Town of Lexington for the performance of all
requirements to which this proposal pertains.
Declaration and Certification Submitted by.
/000
L\
Name of firm, corporation or individual
0( 7J-/ C)
Address of firm, corporation or individual
By.
Name ``�` .� � f Title
If corporation--seal and Secretary's Signature
33
If individual, sole owner or p rship—Two (2) witnesses required
0 � ±
Witness 2� /A
., -
Y A
arne
Address
na Yq
Witness
Name Address
State of
n �..
Cou ty of
Before me,personally ppcarr-oersonall a eared �t-"1 i I to me well known
and know to be the person(s) described herein and who executed the foregoing certification and
acknowled ga to and before me that TGI ti f r �;I-r�;� executed said
certification for the purposes therein expressed.
Witness my hand and official seal, this day of _
Notary Seal: Notary Signature
'COMMUssion Expires: 4)2�120Z,4
34
Exhibit K
Addenda
The proposer states that the proposal is based upon the Request for Proposals and addenda, if
any, listed by number as follows:
A ddenda., if any:
dok
Av4
Number and Date Issue
Number and Date Issued
Number and Date Issued
Number and Date-Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
35
f
Exhibit L
State Tax Certification
Pursuant to Chapter 62C of the Massachusetts General Lags, I certify under the penalties
of perjury that the undersigned Proposer complied with all laws of the Commonwealth of
P J ry �
Massachusetts relating to taxes.
By:
* Signature of individual or Corporate Officer
Corporate Dame(Mandatory) (Mandatory, if applicable)
**Social Security#or Federal Identification#
* Approval of a contract or other agreement will not be granted unless this certification
clause is signed by the applicant.
* Your Social Security Number will be furnished to the Massachusetts Department of
Revenue to determine whether you have met tax filing or tax payment obligations. Providers
who fail to correct their non-filing or delinquency will not have a contract or other ayu eement
issued renewed or extended. This request is made under the authority of Mass. G.L. 62C s.
49A.
36
s
a
Proposal Evaluation--Part III
The Town requests the proposer specify a purchase price for the property. The proposer bids the
following amount to purchase the Hosmer House:
$ - 6Ae ffienAc��
Q,A i .. C111/5 Dollars). The
proposal containing the highest amount for the structure will be consider Ad highly advantageous.
The Town has established no niinirnum amount for the sale of the structure.
The Town seeks to encourage investment in the Property to improve the overall appearance and
attractiveness to the community and will consider proposals containing a substantial capital
investment as highly advantageous.
All proposers must submit separate price and non-price proposals. The price proposal containing
the purchase price (this section) must be sealed in a separate envelope and marked"Price
Proposal".
t
{Aa117587.2 1 9
Town of Lexington
Request for Proposals ("RFP") for the Sale, Moving and Relocation of the Hosmer House
Sealed written proposals will be received by the Town of Lexington(the "Town") through its
Town Manager at Town Hall, 1625 Massachusetts Avenue, Lexington, MA 02420 until 10:00
AM on Thursday, August 13, 2020, at which time they will be publicly opened, to purchase,
move and relocate the following personal property(the "Property"):
Hosmer House Building at 1557 Massachusetts Avenue
All proposals must be sealed and conspicuously marked"Hosmer House Purchase and
Relocation Proposal". Complete instructions and requirements for this RFP may be obtained via
email by contacting Elizabeth Mancini, Purchasing Director at emanciniglexin tonma.gov. The
Town shall consider the qualifications of all proposals, prior to awarding a bid. Said bid award
shall be subject to the provisions of MGL, Ch. 30B.
In order to satisfy the public bid opening requirement, the Town will conduct a virtual proposal
opening via Zoom meetings. The virtual opening will occur on the said due date and time. If
you wish to join the Zoom meeting, please email Elizabeth Mancini directly prior to Thursday,
August 13, 2020.
The Town of Lexington reserves the right to reject any or all proposals, to waive minor
informalities and to make the award as may be determined in the Town's best interest. The
Town makes no representations or warranties, express or implied, as to the accuracy and/or
completeness of the information provided in this RFP.
Elizabeth Mancini
Purchasing Director
#1118550v1{A0117587.2}
General Statement
The Town of Lexington is seeking proposals to purchase, move and relocate the building known
as the "Hosmer House" located at 1557 Massachusetts Avenue, Lexington, MA (the "Property").
The Property contains approximately 1440 square feet consisting of a former residential
building.
The successful proposer will be selected on the basis of his/her responses to information
contained within this RFP. A bid will be awarded for the purchase and relocation of the Hosmer
House, which must commence on or before September 1, 2020 and be completed on or before
September 15, 2020.
The terms under which a sale will be granted are included in the RFP and purchase and sale
agreement. All conditions contained within these documents regardless of whether they are
noted only in one or the other will be binding on the purchaser. Therefore, they should be read
carefully prior to submitting a proposal.
Proposals will be accepted until 10:00 AM on Thursday, August 13, 2020. All proposals should
consist of separate price and non-price information. The non-price proposal should include all
information requested by the RFP. The price proposal should include only the purchase price.
The proposer will be responsible for all costs associated with moving, relocation and restoration
of the Hosmer House. The price proposal must be sealed in an envelope separate from the non-
price proposal and so noted. It will be opened separately from the non-price proposal.
The Town will conduct tours of the Property to acquaint proposers with existing conditions. It is
very important that prospective proposers view the Property prior to submitting a proposal. No
exceptions will be made for errors or omissions resulting from proposers not being familiar with
existing conditions. The tour of the Property will be held on Wednesday, July 22, 2020 at 11:30
AM. The tour is anticipated to last approximately one hour. Please email Elizabeth Mancini no
later than 4:30 PM on Monday, July 20, 2020 to confirm attendance-
emanciniglexingtonma.gov. Attendees must wear a face covering for the duration of the site
tour.
The selected proposer will be required to submit a disclosure of beneficial interests to the
Division of Capital Asset Management and Maintenance (DCAMM) as required by M.G.L c. 7C
§38.
{A0117587.2 1 2
General Conditions and Instructions for Proposals
1. It will be the sole responsibility of the proposer to have its proposal delivered on or
before 10:00 AM on Thursday, August 13, 2020.
• Proposals sent via courier/mail (FedEx/UPS) should be addressed to Elizabeth
Mancini, Purchasing Director, 1625 Massachusetts Ave, Lexington, MA 02420.
• Proposals not sent via courier/mail must be delivered to the Procurement drop-
box located outside of the rear entrance of the Town Office Building, 1625
Massachusetts Ave, Lexington, MA 02420. Proposals will be collected from the
drop-box at the due date and time.
2. The signed proposal shall be considered an offer on the part of the proposer and deemed
accepted upon approval by the Purchasing Director. In the case of default on the part of a
proposer after such acceptance by the Purchasing Director, the Town may take such
action, as it deems appropriate, including but not limited to retaining the proposal
guarantee as liquidated damages.
3. Proposal declaration and certification shall contain the following details:
• If proposer is an individual, the signature shall be witnessed by two (2) other
individuals.
• If the proposer is a partnership, the word, "Partner" shall appear after the
signature of the partners. All partners shall sign the proposal and signatures shall
be witnessed by two (2) other individuals, provided that if the partnership consists
of more than five (5) partners, the proposal may be signed by any one partner
authorized to sign on behalf of the partnership, which authorization shall be
attested to by said partner.
• If the proposer is a corporation, the signature of the officer(s) or individual(s)
authorized by its bylaws to sign such documents is required, attested to by the
corporate secretary and with an official corporate seal affixed thereto.
• A list of all principals and beneficial owners on the Exhibit C - Formal
Identification Page
4. The Town of Lexington shall not be responsible for oral interpretations given by any
Town personnel or representatives or others. The issuance of a written addendum is the
only official method whereby interpretations, clarification or additional information can
be given.
5. Questions must be submitted in writing via email to Elizabeth Mancini
(emanciniglexingotnma. ) no later than 12:00 PM on Monday, August 10, 2020.
Questions that affect all bidders shall be issued as written addenda to all bidders that the
Town is aware have requested documents. Bidders should contact Elizabeth Mancini if
they believe an addendum has not been received.
{A0117587.2 1 3
6. A bidder may correct, modify, or withdraw a proposal by written notice received by the
Town of Lexington not later than the close of business on the day before the proposal due
date and time. Proposal modifications must be submitted in a sealed envelope clearly
labeled "Modification No. ." Each modification must be numbered in sequence, must
reference the original RFP and must be signed by the same person who signed the General
Bid Form or a surrogate so authorized in writing.
7. After the opening, a proposer may not change any provision of the proposal in a manner
prejudicial to the interests of the Town of Lexington or fair competition as determined by
the Town of Lexington.
8. All expenses for making this proposal to the Town are to be borne by the proposer. The
Town is not liable for any costs associated with this proposal and/or any resulting
agreement.
9. Pre-award negotiations may be conducted with the selected proposer.
10. No contract shall be created merely by the selection of a preferred proposal.
11. The proposer shall sufficiently demonstrate the financial ability to the satisfaction of the
Town for the purpose of purchasing, moving and relocating the Hosmer House. Said
determination will be at the sole discretion of the Town.
12. The proposer shall provide sufficient proof of ownership or an interest in the real estate
where the Hosmer House is proposed to be relocated. Determination of whether the
proof of ownership is sufficient will be at the sole discretion of the Town.
13. The most advantageous proposal from a responsive and responsible proposer,taking into
consideration price and all other evaluation criteria set forth in the solicitation, will be
selected.
14. The Town of Lexington reserves the right to:
1. Cancel this RFP at any time, with or without notice to prospective bidders. Reasonable
efforts will be made to give timely notice.
1. Accept or reject, in whole or in part, any and all bids as permitted by law.
2. Award contracts as it deems best serves the interests of the Town of Lexington.
3. waive or adjust non-statutory bid requirements before or after bids are opened in whatever
ways it deems best serves the interests of the Town of Lexington,while also being non-
prejudicial to the interests of fair competition.
{AO117587.2 1 4
Indemnity and Liability Coverage
The proposer will be required to execute an extensive indemnification clause which will require
among other things, that the Town be fully indemnified, defended and held harmless by the
proposer against any and all claims, suits, actions, damages, etc. arising from this agreement and
any work conducted thereunder, including for any bodily injury, loss of life, damage to property,
etc. The proposer will be required to provide a bond or such other security as the Purchasing
Director shall deem satisfactory and maintain comprehensive general liability insurance naming
the Town as an additional insured in the minimum amounts shown below. The foregoing reflects
some of the requirements of the Town's indemnification and liability coverage.
The successful proposer hereby agrees to indemnify and hold harmless the Town, its agents,
officers and employees, free and harmless of any claim, liability, cause of action, expense or
charge of whatever kind of nature and against all loss or liability which may arise out of or be
connected with the performance of successful proposer's duty hereunder and shall defend any
suit, claims or causes of action brought by or on behalf of any person arising out of the
performance of such duties and pay all costs and expenses in connection with or as a
consequence of said suit including attorney's fees in connection therewith.
Worker's Compensation
The successful proposer shall maintain Worker's Compensation Insurance at a minimum of the
statutory limits as promulgated by the Commonwealth of Massachusetts and shall provide
written proof of such coverage to the Town Manager's Office annually or as requested.
Insurance Requirements
Comprehensive general liability insurance naming the Town as an additional insured, carrying
product liability insurance as follows:
Bodily Injury Minimum$110001000
Personal Injury Minimum$110001000
Property Damage Minimum$ 50000
Worker's Compensation Statutory Minimum
Additional Umbrella Insurance Minimum$110001000
For purposes of this form, "Proposer" means any person, firm, corporation, partnership,joint
venture or other entity, who or which owns or controls 5% or more of the voting stock(or any
equivalent voting interest of partnership or venture) of proposer.
{A0117587.2 1 5
Specifications
The specifications in Items (1) through(5) below should be responded to in sufficient detail for
the proposal to be evaluated as per the evaluation criteria in Proposal Evaluation Part II.
1. The proposer shall identify any construction experience they have and whether they have
any experience in moving a structure through public ways.
2. The proposer shall indicate all members of their team that will be involved in the
purchase, moving and relocation of the Hosmer House.
3. The proposer shall identify the future use of the structure and how it will comply with the
restrictions attached as Exhibit A. A full description of renovation is expected to be
provided by the proposer. Any use shall be subject to existing zoning of the chosen
location, which location shall be within the boundaries of a Historic District in the Town
of Lexington. Further requirements applicable to said Historic District shall apply unless
otherwise waived by the Lexington Historic District Commission.
4. The successful proposer, at his/her expense shall secure all the necessary licenses, which
may include but are not limited to, building permits, plumbing permits, electrical permits,
street closure approvals, permits from any private utilities and any other building permits
or licenses as may be required.
5. All of the specifications, terms and conditions as specified in all the documents that
constitute this Request for Proposals shall be applicable to any resulting purchase and
sale agreement.
6. The actual moving of the building must occur on a weekday at a time approved in
advance by the Town Manager and Chief of Police.
7. The proposer shall provide all equipment essential to perform his/her contractual duties.
8. Proposer will pay for all utility costs relating to the moving and relocation of the structure
and will be responsible for obtaining all approvals and meeting conditions of all private
utilities.
Proposer's Signature: Date:
{A0117587.2 1 6
Proposal Evaluation - Part I
A key component to the initial evaluation process will be that the proposer shall submit the
following criteria to all for proper basis for evaluation. Check Yes or NO for submission of the
following. Proposer should also be aware that this listing is subject to alteration. Proposer must
answer "Yes" to all items for further consideration.
YES NO
1. Signed Statement of Non-Collusion
2. Completion of Formal Identification of Proposal Form
3. Signed Proposer and Insurance Agent Certificate
4. Completion of Proposal Certification
5. Sign off on all Specifications and Applicable Addenda and signature.
6. Signed Statement of State and Local Tax Payments
Proposal Evaluation—Part II
As part of the secondary evaluation process, the Town is required to establish certain
comparative evaluation criteria. These criteria reflect rating categories which will be used to
evaluate each proposal. For each comparative evaluation criteria set forth below, the Town will
rate the proposers answer as:
H= "Highly Advantageous"
A= "Advantageous"
N= "Not as Advantageous"
U= "Unacceptable"
The overall composite total of these ratings will be used to judge the proposals deemed to be in
the Town's best interest. If the proposal receives an "Unacceptable" rating on any single
criterion, the composite rating will also be "Unacceptable". Therefore if an"Unacceptable"
rating is received on any one of the detail items listed below, the proposal will not be accepted.
The following comparative criteria are being used:
1. Construction and redevelopment/restoration of historic structure experience:
H= 10+Years
A= 6-9 Years
N= 3-5 Years
U=Less than 3 Years
2. Experience in moving structures off of physical locations/foundations to other locations
(including any contracted building relocation partners)
H=Five or more structures
A= 2-5 structures
{A0117587.2 1 7
N= 1 structure
U=No structure relocation experience
3. Proposed Use of the Structure
H=Utilization as a residential structure, including a minimum of 1 affordable unit
A=Utilization with a public benefit (e.g. non-profit)
N=Utilization as a residential structure and/or professional office, without any
affordable housing component
U=No plan for reutilization of the structure
4. Relocation of the Hosmer House Structure
H= Within the boundaries of Battle Green Historic District
A= Within the boundaries of another Lexington Historic District
N= Outside of the boundaries of a Lexington Historic District, but in the Town of
Lexington
U= Outside of the boundaries of the Town of Lexington
5. The degree to which the proposer can demonstrate a commitment to sustainability in the
moving and renovation of the Hosmer House Structure
H= Proposer demonstrates a broad commitment to meet the Town's net zero goals
A= Proposer demonstrates some commitment to meet some of the Town's net zero goals
N= Proposer demonstrates a minimal commitment to meet some of the Town's net zero
goals
U= Proposer demonstrates no commitment to meeting the Town's net zero goals
{A0117587.2 1 8
Proposal Evaluation—Part III
The Town requests the proposer specify a purchase price for the property. The proposer bids the
following amount to purchase the Hosmer House:
$ ( Dollars). The
proposal containing the highest amount for the structure will be considered highly advantageous.
The Town has established no minimum amount for the sale of the structure.
The Town seeks to encourage investment in the Property to improve the overall appearance and
attractiveness to the community and will consider proposals containing a substantial capital
investment as highly advantageous.
All proposers must submit separate price and non-price proposals. The price proposal containing
the purchase price (this section) must be sealed in a separate envelope and marked"Price
Proposal".
{A0117587.2 1 9
Exhibit A
Preservation Restriction—Historic Preservation
[FORM OF PRESERVATION RESTRICTION AGREEMENT]
{A0117587.2 1 10
PRESERVATION RESTRICTION AGREEMENT
between
THE TOWN OF LEXINGTON
and
[ l
THIS PRESERVATION RESTRICTION AGREEMENT (this "Restriction") is made as
of this day of by and between [ I
having an address of [ ] ("Grantor") and THE TOWN OF
LEXINGTON, a municipality of the Commonwealth of Massachusetts acting by and through its
Select Board, having an address of 1625 Massachusetts Avenue, Lexington, Massachusetts
02420 (the "Town").
WITNESSETH:
WHEREAS, Grantor is owner in fee simple of certain real property and the
improvements thereon located at [ ] in the Town of Lexington,
Middlesex County, Massachusetts (hereinafter the "Premises") described on Exhibit A attached
hereto and incorporated herein, being the same premises conveyed to Grantor in a deed dated
I ], from I ] to Grantor recorded in the Middlesex South Registry of
Deeds (the "Registry") in Book [_], Page [_];
WHEREAS, that certain two (2) story building originally constructed in the 1840s,
known as the "Hammond A. Hosmer House" (the "Building") is currently located on land owned
by the Town located at 1557 Massachusetts Avenue, Lexington, Massachusetts;
WHEREAS, the Grantor submitted a response, dated [ ], to that certain Request for
Proposals for the Sale, Moving and Relocation of the Hosmer House issued by the Town on
I ] (together, the "RFP"), and Grantor was selected as the successful proposer for the
relocation of the Building to the Premises, pursuant to the terms and provisions of the RFP;
WHEREAS, following its relocation, the Premises are to be used by the Grantor as
[ ];
WHEREAS, the Building is an architecturally, historically and culturally significant
property meriting the protections of a perpetual preservation restriction under M.G.L. c. 184, §§
31, 32 and 33;
WHEREAS, the Building's preservation values are documented in a series of reports,
drawings and photographs (hereinafter, the "Baseline Documentation") incorporated herein by
{AO117587.2} 11
reference, which Baseline Documentation the parties agree provides an accurate representation
of the Building as of the date of this Preservation Restriction;
WHEREAS, the Baseline Documentation consists of that certain report entitled "Historic
Structure Report, The Hammond A. Ho smer House, Lexington, Massachusetts" prepared by
Bargmann Hendrie + Archetype, Inc. and dated November 30, 2010, a copy of which is attached
hereto as Exhibit B; provided, however, that the Building consists solely of the "main block" as
described therein;
WHEREAS, the Town is interested in the preservation and conservation of sites,
buildings, and objects of local, state and national significance in the Town and is authorized to
accept and hold preservation restrictions as defined under M.G.L. c. 184, § 31; and
WHEREAS, the Town has selected the Grantor's response to the RFP, which as a
condition to such selection, Grantor is required to grant to the Town this Restriction.
NOW, THEREFORE, in consideration of the foregoing, and for good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, Grantor does
hereby irrevocably grant and convey unto the Town this Restriction, which shall apply in
perpetuity to the Premises subject to the terms hereof.
1. Purpose. It is the purpose of this Restriction to protect the public investment in the
relocation and preservation of the historically significant Building by ensuring that the exterior
architectural, historic, and cultural features of the Building will be retained and maintained
forever substantially in their current condition for preservation purposes and to prevent any use
or change to the exterior of the Building that will materially impair or interfere with the
Building's preservation values, subject to the relocation of the Building to the Premises (the
"Relocation").
2. Grantor's Covenant to Maintain. Grantor agrees at all times to maintain the
exterior of the Building in at least the same structural condition and state of repair as that
existing on the date of this Restriction (subject to the last sentence of this Section) in accordance
with applicable local, state and federal laws, rules, bylaws and regulations (collectively, "Lal
Requirements"), and in accordance with The Secretary of the Interior's Standards for the
Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring and
Reconstructing Historic Buildings (36 C.F.R. 67 and 68), as they may be amended from time to
time (the "Secretary's Standards"). If the Secretary's Standards are revoked, then the most
recent version of the Secretary's Standards, as the case may be, shall apply to this Restriction as
if such version had not been revoked unless the revoked Secretary's Standards are replaced by
successor standards, in which event such successor standards shall apply. The Town does not
assume any obligation for maintaining, repairing or administering the Building. Once the
Relocation contemplated by the RFP has been completed to the reasonable satisfaction of the
Town (the "Project Completion Date") and pursuant to the requirements of this Restriction,
including without limitation, Section 4 hereof, Grantor agrees at all times to maintain the exterior
of the Building in at least the same structural condition and state of repair as that existing on the
{A0117587.2 1 12
Project Completion Date and in accordance with all Legal Requirements, which include, without
limitation, the Secretary's Standards.
3. Prohibited Activities. Except as provided in Section 9, and except for the initial
Relocation to the Premises, demolition, removal or razing of the Building or any portion thereof
is expressly forbidden. In addition, the following activities are also expressly forbidden:
(a) The dumping of ashes, trash, rubbish, or any other unsightly or offensive
materials is prohibited on the Premises, except as reasonably required on a
temporary basis for proper maintenance and repair of the Building and the
Premises;
(b) No camping accommodations, mobile homes or cell towers shall be erected or
placed on the Premises. Any other building structures shall be constructed in
accordance with all applicable laws, including, without limitation, zoning by-
laws;
(c) No above ground utility transmission lines, except those reasonably necessary for
the Building, may be created on the Premises, subject to utility easements already
recorded; and
(d) No barrier shall be constructed, erected or allowed to grow on the Premises which
would impair the visibility from the street of the Premises or the Building without
the prior written approval of Town, to be granted or withheld in its sole and
absolute discretion.
4. Conditional Rights Requking Approval of the Town.
(a) The specifications for the Relocation of the Building shall be governed by
the RFP, including the Grantor's response thereto. Any specifications for such Relocation that
are not described in the RFP and are material to the architectural, historical, and cultural values
of the Building that are the subject of this Restriction, including, without limitation, the siting of
the Building on the Premises, the visibility of the Building from the street, and the landscaping
on the Premises, shall be subject to the prior written approval of the Town, not to be
unreasonably withheld, conditioned, or delayed.
(b) Except as otherwise provided in this Section 4, changes to the exterior
(including fenestration and trim) of the Building, including without limitation, any change to the
footprint, size, massing, appearance, materials, ridgeline, windows, doors, exterior cladding,
foundation, roof, chimneys, or other decorative or structural exterior features of the Building or
any elements attached thereto, and any permanent substantial topographic changes to the
Premises are expressly forbidden on, over or under the Premises without the prior express
written approval of the Town, which may be withheld or conditioned in the Town's sole and
absolute discretion. Notwithstanding the immediately foregoing sentence, alterations listed as
"Minor" in the Restriction Guidelines attached hereto as Exhibit C are considered part of
ordinary maintenance and repair and may be made to the Building and the Premises without the
Town's approval. In addition, the erection of any external signs or external advertisements on
the Building or the Premises shall be subject to all zoning by-laws now or hereafter existing.
{AO117587.2 1 13
(c) Should Grantor wish to exercise the conditional rights set out or referred
to in Section 4(b) above, Grantor shall submit to the Town, for the Town's approval, five (5)
copies of a written request that includes a description of the proposed activity (including without
limitation plans, specifications and designs where appropriate) with reasonable specificity and a
timetable for the proposed activity sufficient to permit the Town to monitor such activity. Within
thirty(30) days of the Town's receipt of any such request for approval hereunder, the Town shall
certify in writing that (i) it approves the plan or request, or (ii) it disapproves the plan or request
as submitted, in which case the Town shall provide Grantor with written suggestions for
modification or a written explanation for the Town's disapproval.
5. Conditional Rights Requiring Approval of the Massachusetts Historic
Commission. The conduct of archeological activities, including without limitation survey,
excavation and artifact retrieval, may occur on the Premises only following the submission of an
archeological field investigation plan prepared by Grantor and approved in writing by the Town
and the State Archeologist of the Massachusetts Historical Commission (M.G.L. c. 9, § 27C and
950 C.M.R. 70.00). In no event shall the initial Relocation of the Building be deemed to require
the approval of the Massachusetts Historical Commission.
6. Standards for Review. The Town shall apply the Secretary's Standards whenever
exercising any authority, right or privilege created by this Restriction. If the Secretary's
Standards are revoked, then the most recent version of the Secretary's Standards, as the case may
be, shall apply to this Restriction as if such version had not been revoked unless the revoked
Secretary's Standards are replaced by successor standards, in which event such successor
standards shall apply.
7. Grantor's Rights Not Requiring Further Approval of Town. Subject at all times to
the terms and provisions of Sections 3 and 4 of this Restriction, this Restriction does not prohibit,
and does not require the Town's approval of, the following rights, uses, and activities of or by
Grantor on, over, or under the Premises:
(a) the right to Relocate the Building, subject to the Town's approval of any
specifications required pursuant to Section 4(a), above;
(b) the right to engage in all those activities and uses that are permitted by all
applicable laws, codes and regulations and are not otherwise inconsistent with the
terms and provisions of this Restriction;
(c) the right to maintain and repair the Building strictly in accordance with the
Secretary's Standards; and
(d) the right to make changes of any kind to the interior of the Building that do not
affect (i) the structural integrity of the Building and (ii) the characteristics that
contribute to the architectural, archeological, or historical integrity of the exterior
of the Building.
8. Casualty Damage or Destruction. In the event that the Building or any part
thereof shall be damaged or destroyed by fire or other casualty, or shall be damaged or destroyed
during the Relocation, Grantor shall promptly notify the Town in writing (but in no event later
{AO117587.2 1 14
than seven (7) days after such casualty), such notification including what, if any, emergency
work has been completed. No repairs or reconstruction of any type other than temporary
emergency work to prevent further damage to the Building or to protect public safety shall be
undertaken by Grantor without the Town's prior written approval. Within thirty (30) days of the
date of damage or destruction, Grantor at Grantor's expense shall submit to the Town a written
report prepared by a qualified restoration architect and an engineer acceptable to the Town,
which report shall include the following:
(a) an assessment of the nature and extent of the damage to the exterior and interior
of the Building;
(b) a determination of the feasibility of the repair and restoration of the exterior of the
Building (or the damaged or destroyed exterior portions thereof); and
(c) a detailed description of the repair and restoration work necessary to return the
exterior of the Building to the condition existing at the Project Completion Date
(or if the Project Completion Date has not yet occurred, then to the condition that
the Building is in as of the date of this Restriction).
9. Review After Casualty Damage or Destruction. If, after reviewing the report
required in Section 8, the Town determines, in its sole discretion, that it is economically feasible
for Grantor to repair or restore the Building to the condition that it is in on the Project
Completion Date (or if the Project Completion Date has not yet occurred, then to the condition
that the Building is in as of the date of this Restriction), Grantor shall do so in accordance with
the terms of this Restriction. Grantor shall submit to the Town, within thirty (30) days of
Grantor's receipt of the Town's determination that the Building should be repaired or restored,
for the Town's prior written approval, plans and specifications for the repair or restoration of the
Building along with a construction schedule for such repair and restoration work. The Town
shall have sixty (60) days to review such plans, specifications and schedule, and the parties shall
proceed under Section 4(b) of this Restriction. If the Town determines, in its sole discretion, by
written notice to Grantor, that it is not economically feasible to repair or reconstruct the Building
or that the purpose of this Restriction would not be served by such repair or restoration, Grantor
may alter, demolish, remove or raze the Building or construct new improvements on the
Premises all in accordance with all applicable laws and regulations. In such event, Grantor and
the Town may agree to extinguish this Restriction in accordance with applicable laws. Grantor
will use its best efforts to maximize the insurance proceeds available for repair or reconstruction
of the Building. Notwithstanding anything in this Section 9 to the contrary, the Town shall not
consider whether or not Grantor or its mortgage lender is holding sufficient insurance proceeds
to repair or restore the Building as a factor in determining whether it is economically feasible to
do so.
10. Insurance. From and after the date of this Restriction, including during the
Relocation, Grantor shall keep the Building insured by an insurance company rated "A" or better
by A.M. Best for the full replacement value against loss from the perils commonly insured under
standard fire and extended coverage policies and comprehensive general liability insurance
against claims for personal injury, death and property damage, which policy shall be endorsed to
include the Town as an additional insured. Property damage insurance shall include change in
{A0117587.2 1 15
condition and building ordinance coverage, in form and amount sufficient to fully replace the
damaged Building without cost or expense to Grantor or contribution or coinsurance from
Grantor except for a standard deductible. Grantor shall deliver to the Town upon the execution
and recording hereof, certificates of such insurance coverage naming the Town as loss payee and
additional insured and requiring not less than thirty (30) days prior written notice to the Town
before expiration or termination of any such policy. Grantor shall provide to the Town
replacement certificates of insurance satisfying the terms and conditions of this Section 10 at
least fifteen (15) days prior to the expiration or termination of any such policy or as otherwise
required by the Town. Notwithstanding the foregoing, whenever the Premises is encumbered
with a mortgage nothing contained in this paragraph shall jeopardize the prior claim, if any, of
the mortgagee to such insurance proceeds, less any amounts owed to the Town pursuant to
Section 9 above in the case of a casualty in which the Building is not repair or restored, which
such amounts shall be senior to any such mortgage.
11. Condemnation. If all or any part of the Premises is taken under the power of
eminent domain by a public authority or is otherwise acquired by such authority through a
purchase in lieu of a taking, Grantor may commence appropriate proceedings at the time of such
taking to recover the full value of Grantor's interest in the Premises, subject to such taking and
all incidental and direct damages resulting therefrom.
12. Written Notice. Any notice which either Grantor or the Town may desire to give
or be required to give to the other party shall be in writing and shall be delivered by overnight
courier postage prepaid, registered or certified mail with return receipt requested, or hand
delivery as follows:
To Grantor: To Town:
[ ] Town Manager
Town of Lexington
[ ]
1625 Massachusetts Avenue
[ ] Lexington, MA 02420
with a copy to: with a copy to:
[ ] Mina Makarious, Esq.
Anderson & Kreiger LLP
[ ]
50 Milk Street, 21St Floor
[ ] Boston, MA 02109
Each party may change its address set forth herein by written notice to the other party given
pursuant to this section.
13. Town of Lexington Historical Commission. The Town shall endeavor to consult
e.
with the Town of Lexington Historical Commission on any discretionary right or approval held
by the Town under this Restriction.
{AO117587.2 1 16
14. Inspection. The Town shall be permitted at reasonable times and upon reasonable
notice to Grantor to enter on and inspect the Premises and the Building to determine whether
Grantor is in compliance with the terms of this Restriction.
15. Town's Remedies. The Town may, following prior written notice to Grantor,
institute suits to enjoin any violation of the terms of this Restriction by ex parte, temporary,
preliminary or permanent injunction, including without limitation prohibitory and/or mandatory
injunctive relief, and to require the restoration of the exterior of the Building to the condition and
appearance required under this Restriction. The Town shall also have available all legal and
other equitable remedies to enforce Grantor's obligations hereunder. In the event any civil
action is commenced and Grantor is found to have violated any of Grantor's obligations or is
otherwise liable under this Restriction, Grantor shall reimburse the Town for any costs or
expenses incurred in connection with the Town's enforcement of the term of this Restriction,
including without limitation all reasonable court costs, and attorney, architectural, engineering
and expert witness fees.
16. Runs with the Land.
(a) This Restriction and all of the covenants, agreements and restrictions
contained herein shall be deemed to be a preservation restriction as that term is defined in
M.G.L. c. 184, § 31 and as that term is used in M.G.L. c. 184, §§ 26, 31, 32 and 33. Grantor
shall fully cooperate with the Town in its efforts to obtain any government approvals necessary
for the perpetual enforcement of this Restriction, including but not limited to the approval of the
Commissioner of the MHC as provided under M.G.L. c. 184, § 32. In the event that this
Restriction in its current form is not acceptable to MHC for purposes of said approval, Grantor
shall cooperate with the Town in making any and all modifications that are necessary to obtain
said approval. The term of this Restriction shall be perpetual, subject to the provisions of Section
9. To the extent required by applicable law, the Town is authorized to record or file any notices
or instruments appropriate to assure the perpetual enforceability of this Restriction.
(b) Grantor intends, declares and covenants on behalf of itself and its
successors and assigns (i) that this Restriction and the covenants, agreements and restrictions
contained herein shall be and are covenants running with the land, encumbering the Premises for
the term of this Restriction, and are binding upon Grantor's successors in title, (ii) are not merely
personal covenants of Grantor, and (iii) shall bind Grantor, its successors and assigns and inure
to the benefit of the Town and its successors and assigns for the term of the Restriction.
17. Title; Authority. Grantor hereby represents, covenants and warrants as follows:
(a) The execution and performance of this Restriction by Grantor (i) will not
violate any provision of law, rule or regulation or any order of any court or other agency or
governmental body, and (ii) will not violate any provision of any indenture, agreement,
mortgage, mortgage note, or other instrument to which Grantor is a party or by which it or the
Premises is bound, and (iii) will not result in the creation or imposition of any prohibited
encumbrance of any nature.
{A0117587.2 1 17
(b) Grantor will, at the time of execution and delivery of this Restriction, have
good and marketable title to the Premises free and clear of any lien or encumbrance except those
matters set forth on Exhibit D attached hereto. Grantor represents and warrants that it has
obtained the consent of all existing mortgagees of the Premises to the execution and recording of
this Restriction and to the terms and conditions hereof and the subordination of all existing
mortgages to this Restriction.
(c) Grantor shall timely pay all contractors and/or laborers performing work
or providing materials for the Building or the Premises so as not to cause or permit any liens,
including without limitation mechanics' or materialmens' liens, to be recorded against the
Premises. Any such liens recorded against the Premises shall be removed by Grantor or bonded
over within thirty(30) days thereafter.
18. Submissions and Notices to the Town. Any submission or notice required under
this Agreement to be made to the Town shall be made in writing to the Town Manager as set
forth in Section 12. If the Town does not respond to any such submission or notice within the
timeframes prescribed above, it shall be deemed not approved.
19. Assignment.nment. The Town may, at its discretion without prior notice to Grantor,
convey, assign or transfer this Restriction to a unit of federal, state or local government or to a
similar local, state or national organization that is a "qualified organization" under Section
170(h) of the Internal Revenue Code, as amended, whose purposes, inter alia, are to promote
preservation or conservation of historical, cultural or architectural resources, provided that any
such conveyance, assignment or transfer requires that the purpose for which the Restriction was
granted will continue to be carried out
20. Recording. Grantor shall do and perform at its own cost all acts necessary for the
prompt recording or filing of this Restriction in the Registry, and shall transmit evidence of such
recording or filing, including the date and instrument number and book and page or registration
number of this Restriction, to the Town.
21. Amendment. This Restriction may only be amended by mutual agreement of the
Grantor and the Town, in a written instrument recorded in the Registry.
22. Entire Agreement. This Restriction reflects the entire agreement between the
parties. Any prior or simultaneous correspondence, understandings, agreements, and
representations are null and void upon execution hereof, unless set out in this Restriction.
23. Governing Law. This Restriction shall be governed by and construed in
accordance with the laws of the Commonwealth of Massachusetts.
24. Invalidity of Particular Provisions. If any term or provision of this Restriction, or
the application thereof to any person or circumstance shall, to any extent, be invalid or
unenforceable, the remainder of this Restriction, or the application of such term or provision to
persons or circumstances other than those as to which it is held invalid or unenforceable, shall
not be affected thereby, and each term and provision of this Restriction shall be valid and be
enforceable to the fullest extent permitted by law.
{A0117587.2 1 18
25. Counterparts. This Restriction may be executed in several counterparts and by
each party on a separate counterpart, each of which when so executed and delivered shall be an
original, but all of which together shall constitute one instrument.
[Remainder of page intentionally left blank]
{AO117587.2 1 19
EXECUTED under seal as of the date first written above.
GRANTOR:
By:
Name:
Title•
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , before me, the undersigned notary public, personally
appeared , proved to me through satisfactory evidence of identification, which was
, to be the person whose name is signed on the
preceding or attached document and acknowledged to me that he signed it voluntarily for its
stated purpose as of , a
Notary Public:
My Commission Expires:
{A0117587.2 1 20
TOWN OF LEXINGTON,
By and through its Select Board
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , before me, the undersigned notary public, personally appeared
Members of the Select Board for the Town of Lexington, proved to me through satisfactory
evidence of identification, which was personal knowledge, to be the persons whose names are
signed on the preceding or attached document and acknowledged to me that they signed it
voluntarily for its stated purpose as Members of the Select Board for the Town of Lexington.
Notary Public:
My Commission Expires:
{A0117587.2} 21
{A0117587.2 1 22
APPROVAL BY THE MASSACHUSETTS HISTORICAL COMMISSION
The undersigned hereby certifies that the foregoing preservation restrictions have been
approved pursuant to M.G.L. Chapter 184, Section 32.
MASSACHUSETTS HISTORICAL COMMISSION
By:
Name:
Title•
COMMONWEALTH OF MASSACHUSETTS
COUNTY OF
On this day of , before me, the undersigned notary public, personally appeared
Brona Simon, proved to me through satisfactory evidence of identification, which was
, to be the person whose name is signed on the
preceding or attached document and acknowledged to me that she signed it voluntarily for its
stated purpose, as of the Massachusetts Historical Commission.
Notary Public:
My Commission Expires:
{A0117587.2 1 23
EXHIBIT B
Legal Description of Premises
[NTD: To be inserted after RFP process]
{aol 17587.2 1
EXHIBIT C
Historic Structure Report, The Hammond A. Hosmer House, Lexington, Massachusetts
[see attached]
{A0117587.2 1
EXHIBIT D
Restriction Guidelines
The purpose of the Restriction Guidelines is to clarify Section 4 of the terms of the
Restriction, which addresses exterior alterations to the Building. Alterations of a minor nature,
which are part of ordinary maintenance and repair, do not require the consent of the Town.
In an effort to explain what constitutes a minor alteration, the following list has been
developed. This is not a comprehensive list, and it is provided for illustrative purposes only. It is
only a sampling of some of the more common alterations which may be contemplated by
building owners. In the event of a conflict between these Guidelines and the Restriction, the
Restriction shall control.
PAINT
Minor - Hand scraping and repainting of non-decorative and non-significant surfaces as
part of periodic maintenance.
Ma)or - Painting or fully stripping decorative surfaces or distinctive stylistic features
including murals, stenciling, ornamental woodwork, stone, masonry, decorative or
significant original stucco or plaster.
WINDOWS AND DOORS
Minor - Regular maintenance including caulking, painting and necessary reglazing.
Repair or in-kind replacement of existing individual decayed window parts.
Ma)or - Wholesale replacement of units; change in fenestration or materials; alteration of
profile or setback of windows. The addition of storm windows is also considered a major
change; however, with notification it is commonly acceptable.
{A0117587.2 1
EXTERIOR
Minor - Spot repair of existing cladding and roofing including in-kind replacement of
clapboards, shingles, slates, etc.
Major - Large-scale repair or replacement of cladding or roofing. Change involving
inappropriate removal or addition of materials or building elements (i.e. removal of
chimneys or cornice detailing; installation of architectural detail which does not have a
historical basis); altering or demolishing building additions; spot repointing of masonry.
Structural stabilization of the property is also considered a major alteration.
LANDS CAPE/OUTBUILDINGS
Minor - Routine maintenance of outbuildings and landscape including lawn mowing,
pruning, planting, painting, and repair.
Major - Other than the Relocation, moving or subdividing buildings or property; altering
of property; altering or removing significant landscape features such as gardens, vistas,
walks, plantings, walls, fences; ground disturbance affecting archaeological resources.
HEATING/AIR CONDITIONING/ELECTRICAL/PLUMBING SYSTEMS
Minor - Repair of existing systems.
Mayor - Installing or upgrading systems which will result in major exterior appearance
changes (i.e. exterior ducts, piping, ventilators, HVAC units); the removal of substantial
quantities of original materials in the course of construction.
Changes classified as major alterations are not necessarily unacceptable. Under the
Restriction, such changes must be reviewed by the Town and their impact on the historic integrity
of the property assessed.
{A0117587.2 1 27
EXHIBIT E
Permitted Encumbrances
[To be inserted after RFP process]
28
Exhibit F
Other Restrictions
The Property shall only be used for the following purposes:
• Residential use with affordable housing component
• Residential use without an affordable housing component
• Non-profit or other professional office business use
• Arts/Gallery Space
• Other uses permitted by the Town's Zoning Bylaw, Chapter 135 of the Code of the Town
of Lexington for the district in which the Hosmer House is proposed to be moved, and
approved by the Select Board
29
Exhibit G
Anti-Collusion Statement
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and without collusion or fraud with any other person. As used in this
certification the word "person" shall mean any natural person, business, partnership, corporation,
union, committee, club or other organization, entity, or group of individuals.
Company:
Address:
City/State:
Zip:
Telephone:
Email:
Date of Proposal:
Proposer must sign the following in ink:
By:
Please print name and title of signatory below:
Name: Title:
Name, signature and company must be the same on each of the following pages of the proposal
as they appear above.
Indicate which type of organization below:
Individual Partnership
Corporation Other
30
Exhibit H
Formal Identification of Proposer
To be completed by all principals and beneficial holders of 5% or more of the stock or other
ownership interest of this proposal shall include individuals, corporations, partnerships,joint
ventures and unincorporated associations
List all holders of 5% of more ownership interest as specified above and if any of the names are
of organizations or corporations furnish complete information for ownership interests that hold
more than 5% interest in each of the said organizations.
Name Address Percent
31
Exhibit I
Insurance Agent Statement
(To be filled out with Proposal)
We understand the insurance requirements of the proposal and that evidence of insurability may
be required within ten(10) days after notification of award.
Proposer Insurance Agent
Signature Signature
Date Date
32
Exhibit J
Declaration and Certification
The undersigned, as proposer declares under oath that no other person has any interest in this
proposal or in any resulting agreement to which this proposal pertains, that this proposal is not
made with connection or agreement with any other person(s) and that this proposal is in every
respect fair, in good faith, without collusion or fraud.
The proposer further declares that he has complied in every respect with all the instructions to
proposer, that he has read all addenda, if any issued prior to the opening of proposals and that he
has satisfied himself fully relative to all matters and conditions with respect to the general
conditions of the agreement and all relevant information to which this proposal pertains.
The proposer proposes and agrees if this proposal is accepted to execute the attached purchase
and sale agreement found in Exhibit I establishing a formal contractual relationship between the
proposer and the Town of Lexington for the performance of all requirements to which this
proposal pertains. The proposer further agrees, if this proposal is accepted to post a $500 cash
surety with the Town of Lexington which will be refunded only upon the execution of said
contract documents.
Estimated date of award is on or about with contract to commence on or
about
The proposer certifies that this proposal is based upon all conditions as listed in the Request for
Proposals and that he has made no changes in the proposal specification documents as developed
by the Town. The proposer further proposes and agrees, if his proposal is accepted to execute
the purchase and sale agreement (Exhibit I) for the purpose of establishing a contractual
relationship between the proposer and the Town of Lexington for the performance of all
requirements to which this proposal pertains.
Declaration and Certification Submitted by:
Name of firm, corporation or individual
Address of firm, corporation or individual
By:
Name Title
If corporation— seal and Secretary's Signature
33
If individual, sole owner or partnership —Two (2) witnesses required
Witness
Name Address
Witness
Name Address
State of
County of
Before me, personally appeared, to me well known
and know to be the person(s) described herein and who executed the foregoing certification and
acknowledge to and before me that executed said
certification for the purposes therein expressed.
Witness my hand and official seal, this day of 2019
Notary Seal: Notary Signature
Commission Expires:
34
Exhibit K
Addenda
The proposer states that the proposal is based upon the Request for Proposals and addenda, if
any, listed by number as follows:
Addenda, if any:
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
Number and Date Issued
35
Exhibit L
State Tax Certification
Pursuant to Chapter 62C of the Massachusetts General Laws, I certify under the penalties
of perjury that the undersigned Proposer complied with all laws of the Commonwealth of
Massachusetts relating to taxes.
By:
* Signature of individual or Corporate Officer
Corporate Name (Mandatory) (Mandatory, if applicable)
**Social Security# or Federal Identification#
* Approval of a contract or other agreement will not be granted unless this certification
clause is signed by the applicant.
** Your Social Security Number will be furnished to the Massachusetts Department of
Revenue to determine whether you have met tax filing or tax payment obligations. Providers
who fail to correct their non-filing or delinquency will not have a contract or other agreement
issued, renewed, or extended. This request is made under the authority of Mass. G.L. 62C s.
49A.
36
Exhibit M
BILL OF SALE
This BILL OF SALE ("Bill of Sale") is made as of 12020,by The Town
of Lexington, acting by and through its Select Board, a Massachusetts municipal corporation
situated in Middlesex County(the "Seller"), having an address at 1625 Massachusetts Avenue,
Lexington, Massachusetts 02420, to [ ], a [ ] (the "Buyer"), having an
address of[ ].
RECITALS
WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts
Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located
thereon commonly known as "Hosmer House" (the "Building");
WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and
relocation of the Building (the "RFP"), Buyer submitted a response to the RFP, and on
[ ] Seller selected Buyer as the successful proposer to such RFP; and
WHEREAS, the RFP requires that Seller convey to Buyer, and Buyer desires to acquire
from Seller, all of Seller's right, title and interest in and to the Building.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, Seller and Buyer hereby agrees as follows:
1. Seller does hereby unconditionally, absolutely, and irrevocably grant, bargain, sell,
transfer, assign convey, set over and deliver unto Buyer all of Seller's right, title and interest in
and to the Building.
2. Buyer shall commence work to remove the Building from the Real Property on or before
September 1, 2020, and shall complete such removal on or before September 15, 2020. Such
removal shall be at Buyer's sole cost and expense, and shall be pursuant to the terms and
provisions of that certain License Agreement attached hereto as Exhibit A.
3. This Bill of Sale shall be binding upon and inure to the benefit of the parties hereto and
their respective heirs, legal representatives, successors and assigns.
4. This Bill of Sale and the legal relations of the parties hereto shall be governed by and
construed and enforced in accordance with the laws of the Commonwealth of Massachusetts,
without regard to its principles of conflicts of law.
[Signature Page Follows]
IN WITNESS WHEREOF, Seller and Buyer have executed this Bill of Sale as of the date
first written above.
37
SELLER:
Town of Lexington,
By and through its Select Board
BUYER
By:
Name:
Title:
38
EXHIBIT N
License Agreement
This LICENSE AGREEMENT (this "License") is made this day of
11 20201 by and between The Town of Lexington, acting by and through its Select
Board, a Massachusetts municipal corporation situated in Middlesex County(the "Seller"),
having an address at 1625 Massachusetts Avenue, Lexington, Massachusetts 02420, to
[ ], a [ ] (the "Buyer"), having an address of[ ].
WHEREAS, Seller is the owner of the real property located at 1557 Massachusetts
Avenue, in Lexington, Massachusetts (the "Real Property"), including the building located
thereon commonly known as "Hosmer House" (the "Building");
WHEREAS, Seller issued that certain Request for Proposals for the sale, moving and
relocation of the Building (the "RFP"), Buyer submitted a response to the RFP, and on
[ ] Seller selected Buyer as the successful proposer to such RFP;
WHEREAS, in accordance with the terms and provisions of the RFP, and pursuant to that
certain Bill of Sale of even date herewith to which this License is attached as Exhibit A (the "Bill
of Sale"), Seller has conveyed to Buyer all of Seller's right, title and interest in and to the
Building;
WHEREAS, pursuant to the RFP and the Bill of Sale, Buyer is required to (i) commence
work to remove the Building from the Real Property on or before August 1, 2020; and (11)
complete such removal on or before September 15, 2020, which removal shall be at Buyer's sole
cost and expense, and otherwise shall be performed in accordance with the terms and provisions
of this License; and
WHEREAS, Seller and Buyer desire to enter into this License for the purpose of
permitting Buyer's access to the Real Property and the removal of the Building therefrom, all in
accordance with the terms and provisions hereof.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, Seller and Buyer hereby agrees as follows:
1. Access. Seller hereby grants to Buyer a temporary license to access the Real Property to
undertake the removal of the Building, and the restoration of the Real Property to the condition
required by this License, all as contemplated by the RFP (together, the "Work"), and for no other
purpose. Buyer shall provide Seller with at least five (5) days' written notice prior to
commencing the Work. During the performance of the Work, Buyer shall be responsible for the
posting of signs at, erection of temporary fencing around, and/or restriction of public access to
such portions of the Real Property as may be reasonably necessary to perform the Work, to the
extent such actions are reasonably necessary in the interest of public safety.
39
2. Term. The Term of this License shall be for the period commencing on the date of this
Agreement and terminating on September 15, 2020 (the "Term"). [NTD: Discuss penalties for
failure to complete the Work prior to the expiration of the Term.]
3. Permits and Approvals. Prior to the commencement of the Work, Buyer shall obtain all
necessary permits and approvals for the performance of the Work. Copies of such permits and
approvals shall be provided to Seller no later than the date that Buyer commences the Work.
4. Restoration. Immediately following the removal of the Building, Buyer shall perform
such work as may be reasonably necessary to [ ][NTD: Town to confirm required
condition of remaining footprint following removal], which restoration work shall be deemed
part of the Work. Buyer shall substantially complete the Work prior to the expiration of the
Term, in a good and workmanlike manner. The Work shall not jeopardize the structural integrity
of, or materially affect, the reminder of the Real Property. During the Term, Buyer agrees to
keep the Real Property in a clean and sanitary condition and free of any offensive or noxious
odors and fumes, and Buyer shall not permit the Real Property to be overloaded, damaged,
stripped or defaced, nor suffer any waste. Buyer's obligation restore the Real Property as
provided herein shall survive the expiration or termination of the Term.
5. Insurance. Buyer shall require that all of its contractors, subcontractors and consultants
obtain and maintain [commercially reasonable][NTD: Town to confirm: specific amount
required?] general liability insurance coverage for liabilities arising out of the performance of the
Removal Work. Seller shall be listed as an additional insured on all such insurance policies, and
certificates of insurance evidencing the same shall be furnished to Seller prior to the entry of any
such contractor, subcontractor or consultant on the Real Property.
6. Indemnification. Buyer's access to the Real Property and performance of the Work is at
Buyer's sole risk of bodily hard and property damage. Buyer hereby agrees to indemnify,
defend, and save and hold Seller harmless against and from all liabilities, obligations, damages,
losses, penalties, claims, actions, costs, charges and expenses, including reasonable attorneys'
fees, which may be imposed upon or incurred by or asserted against Seller by reason of: (i)
Buyer's, or its contractors', subcontractors', or consultants' entry upon the Real Property; (ii) the
performance of the Work; (iii) any liens or encumbrances recorded against the Real Property
relating to the Work; or(iv) any breach of this License by Buyer, or by Buyer's contractors,
subcontractors, or consultants. The provisions of this Section shall survive termination or
expiration of this License.
7. Notices. Notices required or permitted under this Agreement shall be given in writing by
registered or certified mail, return receipt requested, or by nationally recognized overnight
courier, or by hand delivery, at the following addresses:
If to Seller: Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Attn: Town Manager
40
with copy to: Anderson & Kreiger LLP
50 Milk Street, 21 st Floor
Boston, MA 02110
Attn: Mina Makarious
If to Buyer: [ ]
[ ]
[ ]
8. Miscellaneous.
a. Buyer shall not assign or otherwise transfer this License or its rights hereunder.
b. This License, together with the RFP and the Bill of Sale, contains the entire agreement
between the parties and there are no verbal understandings or agreements different from those
stated in this License, the RFP, and the Bill of Sale. In order to be effective, any modification of
this License must be in writing and signed by both parties.
C. This License shall be governed by and construed in accordance with the laws of the
Commonwealth of Massachusetts.
d. If any provision contained in this Agreement shall be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any
other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
e. This Agreement may be executed in one or more counterparts, each of which
counterparts shall be an original for all purposes and all of which, taken together, shall constitute
one and the same agreement.
[Signature Pages Follow]
41
IN WITNESS WHEREOF, Seller and Buyer have executed this instrument as of the date first
written above.
SELLER:
Town of Lexington,
By and through its Select Board
BUYER
By:
Name:
Title:
42
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Discuss Metropolitan Planning Organization (MPO) Nomination Papers and Statement of
Candidacy Submission
PRESENTER:TER: ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.10
SUMMARY:
Lexington has held a seat on the Metropolitan Planning Organization for many terms, including the current third
of three consecutive terms. Lexington's current term ends in November 2020. A decision must be made on
whether to seek re-election, and if not, to decide which communities Lexington would want to support in their
nominations.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 9:35pm
ATTACHMENTS:
Description Type
ors Mof?
1775 �� Town o Lexington
F o W Land Use, Health, and Development
Department
APRIL 19TM
�Fx►NUS Phone:(781)698-4530, Fax:(781)861-2780
Memorandum
To: Jim Malloy, Town Manager
From: Carol Kowalski, Assistant Town Manager for Development
Date: September 30, 2020
Cc: S. Page, A. Loomis
Re: Recommendations re. MPO election; nominations due 10/16
Lexington has held a seat on the Metropolitan Planning Organization for many terms, including
the current third of three consecutive terms. Our current term ends in November. A decision
must be made on whether to seek re-election, and if not, to decide which communities we want
to support in their nominations. If Lexington decides to seek re-election, we must obtain five
nominations. Nominations are due electronically on Friday, October 16, 2020, by 5:00 PM.
Elections will be held during the November MAPC Fall Council Meeting. After consideration
and input from the Assistant Planning Director, Sheila Page, I recommend that Lexington not
seek re-election for this term. Instead, I recommend seeking a seat closer to 2027, a term closer
to the decisive period for the Bedford Street-Hartwell TIP project. At that point, we would have
the 25% design completed, and ideally the Hartwell re-zoning.
Each fall, four of the twelve elected municipal members of the Boston Region MPO are chosen
by the chief elected officials of the municipalities in the region to serve a three-year term.
The following seats are up for election in the fall of 2020:
• One city from the Boston region, currently held by the City of Everett
• One town from the Boston region, currently held by the Town of Lexington
• One municipality(city or town) from the North Shore Task Force subregion, currently
held by the City of Beverly
• One municipality(city or town) from the Southwest Advisory Planning Committee
subregion, currently held by the Town of Medway
As the Town receives requests for nominations, I ask that staff be part of deciding which
nominations to support.
Federal Highway is pushing the MPO to set term limits. While the MPO has not agreed to term
limits, turn over in membership is seen as positive. Staff and I are concerned that in order to
have a member seat during the lead-up to the 2030 TIP development, we will need to maintain a
seat for three more terms, requiring Lexington to go through several campaigns. If we do not
seek re-election now we would have the opportunity for the at-large seats in 2021, 2023, 2024,
2027, and 2028. In addition to the at-large seats, there is the MAGIC subregion seat, now held by
Acton. If Acton did not actively pursue re-election, Lexington could seek that seat in 2022 or in
1
2025. Lexington could continue to participate in meetings of the MPO during any period in
which Lexington did not have a voting seat on the MPO.
Lexington is considered an effective MPO member for the entire region and will be missed on
the MPO which makes this decision difficult. Being an effective member takes significant staff
investment, a supportive elected officials, and a willingness to step up. As we ramp up our
efforts to reinvigorate the Hartwell/Bedford corridor, staff capacity will be needed to keep these
projects moving forward.
Note that the MPO redefined a major infrastructure project as above $50 million, which changes
the LRTP criteria. The Bedford Street/Hartwell Ave project is estimated to be $48M, but remains
on the LRTP as this project potentially changes capacity. We will not know if our project moves
off the LRTP until we are well into the 25% design process and have a better idea of the
project's details and cost. Being moved out of the LRTP is positive for ease of moving up to an
earlier date, but negative in that Lexington would no longer have an official place on the LRTP.
The MPO is well aware of the Lexington project, however, so this should not be detrimental to
prospects for the project.
In conclusion, it would be strategic, and is therefore recommended, to go off the MPO now, and
to try again for 2027 or earlier, so that Lexington would have a seat on the MPO prior to the
2030 TIP development.
Please let me know if you have any questions or need more information.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Library Union Memorandum of Agreement
PRESENTER:TER• ITEM
S
NUMBER:
Jim Malloy, Town Manager
I.11
SUMMARY:
As previously discussed, the Town and the Library Union have comes to terms within the parameters the
Board had authorized. Attached please find the final draft M O U which we have worked with the Union to
develop (we're waiting their final agreement).
SUGGESTED MOTION:
Move to authorize the Town Manager to execute the MOU as attached subject to the final MOU being in
substantially the same form as the attached.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 9:40pm
ATTACHMENTS:
Description Type
Ovs MORN/
k V_
Q N W Z D
m zz
AP IL 19TM
�FX1NG10�
Memorandum of Understanding
Between
Town of Lexington
And
Cary Memorial Library Staff Association,
Local 4928, MLSA, AFT Mass, AFL-CIO
This Memorandum of Agreement is entered into by and between the Town of Lexington
(hereinafter the Town) and the Cary Memorial Library Staff Association (hereinafter the
Association).
Whereas, the Town and the Association are parties to a Collective Bargaining Agreement
for the period July 1, 2017 through June 30, 2020; and
Whereas, the Town and the Association have, pursuant to Massachusetts General Laws
Chapter 150E, negotiated the terms for a successor agreement; and
Whereas the negotiating subcommittee of the Town acting subject to the ratification of
this Memorandum of Agreement by the full governing body of the Town to whom the
subcommittee agrees to recommend acceptance, and the negotiating subcommittee of the
Association, acting subject to the ratification of this Agreement by the membership of the
Association to whom the negotiating subcommittee agrees to recommend acceptance,
hereby mutually agree to the following terms and conditions of settlement of the contract
negotiations for the successor Collective Bargaining Agreement that will be in effect
from July 1, 2020 through June 30, 2023.
Now, therefore, the parties agree as follows:
iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillillilillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillI
1. Article I Recognition
Librarian—Department Head
Remove paragraph beginning "The parties agree that . . ."
2. Article I Recognition
Library Technician II and Library Associate
Change "Associate's or Bachelor's Degree required." to "Associate's or
Bachelor's Degree preferred."
Library Associate
Change "Associate's or Bachelor's Degree preferable." to "Associate's or
Bachelor's Degree preferred."
1
Librarian II
Change "Master's Degree in Library and Information Science or related field
desired."to "Master's Degree in Library Information Science or related field
preferred."
3. Article I Recognition
Add: Adult Page: Non-professional position that shelves books and performs
other duties as assigned. Adult Pages will not assume other bargaining unit
position duties on a regular basis.
4. Article X Holidays
Add Juneteenth as recognized holiday.
5. Article XI Vacations for Employees Hired Before 07/01/2007
Add:
Section 6: Vacation Buyback
Full-time employees and those part-time employees who earn vacation leave may
opt to sell back up to five (5) days of vacation time to the Town. Vacation
buyback will be paid in December of each year.
Employees must have completed their probationary period to participate in the
vacation buyback program.
6. Article XII Vacation for Employees Hired After 07/01/2007
Add:
Section 6: Vacation Buyback
Full-time employees and those part-time employees who earn vacation leave may
opt to sell back up to five (5) days of vacation time to the Town. Vacation
buyback will be paid in December of each year.
Employees must have completed their probationary period to participate in the
vacation buyback program.
7. Article XVII Professional Leave Time
Delete current language in Section 3 and add the following:
Employees who have been assigned a procurement card may pay vendors directly
for travel-related costs using the procurement card process. In the event there is
not an appropriate mechanism for the Town to be billed directly, employees may
use personal credit cards for acceptable travel costs.
2
Out-of-state employee business travel must be pre-approved by the Department
Manager, or the Town Manager in the case of Senior Managers, on a Claim for
Travel/Mileage Reimbursement Form.
Original detailed receipts are required for all travel transactions and must be
submitted to the Finance Department on a Claim for Travel/Mileage
Reimbursement Form (Appendix A). Receipts must indicate the date and time,
location, amount paid, and business purpose (handwritten by employee). Credit
card receipts are not acceptable without the back-up detailed receipts.
Travel expenses incurred in a prior fiscal year shall not be eligible for
reimbursement unless funds were encumbered to cover such costs.
The Town will reimburse for mileage, tolls and parking fees for employees who
drive their personal vehicles while on approved municipal business.
Reimbursement is paid once the employee has submitted the Claim for
Travel/Mileage Reimbursement Form along with original receipts for tolls and
parking.
Mileage shall be reimbursed at the applicable IRS rate for the trips defined above,
but will also include trips within the Town of Lexington for the purpose of
conducting daily Town business.
The meal reimbursement shall be limited to $50 per day for all meals, inclusive of
taxes and tip. Any amount in excess of$50 per day shall not be reimbursed.
Meals for partial day travel will be reimbursed at:
a) $10 for travel through 11:00 a.m.
b) $25 for travel through 1:00 p.m.
c) $50 for travel through 6:00 p.m.
Original meal receipts showing a detailed breakdown of items purchased must be
provided to the Finance Department along with the credit card receipts.
Ancillary events directly related to municipal business travel, such as banquets,
special luncheons, etc., not included in the program registration will be
reimbursed with proper documentation.
Conference sponsored events for the sole purpose of entertainment shall not be
reimbursed.
If an employee is required to obtain overnight accommodations while on business
travel, reimbursement will cover only the employee's cost of lodging. Ancillary
costs for additional travel companions are not eligible for reimbursement.
3
Employees who violate travel policies will be held responsible for their actions.
Consequences of disregarding the Town travel regulations may include revocation
of travel privileges, reparation of reimbursement payments, suspension or
termination. Moreover, improper documentation of otherwise valid travel
expenditures creates the appearance of fraud, waste or abuse and may result in
similar consequences. Misrepresenting expenses and intentionally submitting
false claims is fraudulent and could result in criminal penalties.
8. Article XX Advanced Study and Reimbursement
Section 1: Delete the following: "Employees who are enrolled in distance
learning programs and must attend programs on campus will not be required to
use vacation, personal or compensatory time."
9. Article XXI Miscellaneous
Inclement Weather Change the current language under number 2 to:
If the Director decides to close, an announcement will be placed on the public
telephone system of Cary Library by 7:00am followed by an email notification to
employees. Email shall suffice in the event the phone service is experiencing
difficulties. If no announcement is made by 7:00am, employees are to assume
that the library is open.
10. Article XXI Miscellaneous
Temperature: Replace 860F with 830F
11. Article XXI Miscellaneous
Section 4: Closings
Add the following language: "When the outdoor temperature reaches 900F,
outdoor programming will be moved indoors or rescheduled. Curbside delivery
or other core services that are intermittent shall not be considered to be outdoor
programming."
12. Article XXIII Employee Evaluation
Section 1: Evaluation
After last sentence add: Employees shall be evaluated in the following manner:
• Each employee must be aware of the expectations of their particular position.
Therefore, a current job description will be the basis for the employee's primary
activities and duties.
4
• The supervisor and the employee will mutually determine goals and actions
necessary to achieve them and such shall be recorded.
• Annually, a formal evaluation of the employee will be conducted by the
supervisor with full knowledge of the employee.
13. Article XXV Layoff and Recall
Change Section 5 to: Laid off employees will remain eligible for re-hire for up to
twelve months. Notification will be made by certified mail allowing for a seven
(7) calendar day response time. After the seven days have elapsed, the open
position(s) will be posted both internally and externally. Recall shall be
conducted on the basis of seniority subject to the individual being qualified and
experienced to work in the job title. No new employee shall be hired while an
individual who is qualified for an open position within a job title has recall rights.
Employees who are recalled will be credited with prior continuous service for the
purpose of seniority, and shall be afforded all rights and benefits they held prior to
being laid off.
13. Article XXVII Wages
FY21 2% increase all grades/steps
Drop Step 2 Librarian I; add two new steps each at 2% greater than previous one
FY22 2% increase all grades/steps
FY2 3 2% increase all grades/steps
14. Article XXVII Wages
Section 2:
Longevity Schedule effective 7/1/2020.
FY21 FY22 FY23
After 10 years $300 $400 $500
After 15 years $500 $600 $700
After 20 years $700 $800 $900
After 25 years $900 $1000 K100
After 30 years $1,100 $1,200 $1,300
5
15. Article XXVIII Health and Safety
Section 1 At the end of this section add:
"The Committee will discuss any potential safety issues affecting the workplace.
Any recommendations made by the Committee shall be forwarded to the Union
and the Library Director."
SIGNED THIS DAY OF 2020
FOR THE TOWN OF LEXINGTON: FOR THE CARY MEMORIAL
LIBRARY STAFF ASSOCIATION:
James J. Malloy' Lisa Mucciarone
Town Manager Chapter Chair
Negotiating Team
Negotiating Team
Negotiating Team
Negotiating Team
Negotiating Team
Negotiating Team
6
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Amend Financial Policy Working Group
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.12
SUMMARY:
The Board asked at the last meeting whether the new funding model for the Recreation Enterprise Fund should
be included in the review of the OPEB and Capital Stabilization Fund. It was also asked whether the School
Depratment should be included in the discussion. I am seeking to amend the working group to provide that for
the OPEB/Capital Stabilization discussion should include a representative of the School Department(I've
asked David Coelho,Assistant Superintendent to participate). For the portion the Recreation Enterprise Fund
is discussed should include Melissa Battite and/or a member of the Recreation Committee. The request is to
amend the working group's membership and purpose to include these two items (additional members and to
include the Recreation Enterprise Fund discussion).
SUGGESTED MOTION:
Move to approve the amendment of the Town Manager's Working Group on Financial Policies to include the
additional representation of the School Department and Recreation Department and to include the review of the
Recreation Enterprise Fund.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 9:45pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Appointments
PRESENTER:TER• ITEM
S
NUMBER:
Doug Luc ente, Select Board Chair
I.13
SUMMARY:
The Board is being asked to appoint Martha Wood to the Board of Appeals as a full member for a term set to
expire on September 30, 2025.
The Board is being asked to appoint David Williams to the Condominium Conversion Board for a term set to
expire on September 30, 2023.
The Board is being asked to appoint James "Ian" Adamson and Uma Ramanathan to the Design Advisory
Committee as full members each for a term set to expire on September 30, 2021.
The Board is being asked to appoint Raquel L ed er to the Lexington Scholarship and Education Fund Board
for a term set to expire on September 30, 2021.
SUGGESTED MOTION:
Move to appoint Martha Wood to the Board of Appeals as a full member with a term set to expire on
September 30, 2025.
Move to appoint David Williams to the Condominium Conversion Board with a term set to expire on
September 30, 2023.
Move to appoint James "Ian" Adamson and Uma Ramanathan to the Design Advisory Committee as full
members each with a term set to expire on September 30, 2021.
Move to appoint Raquel L ed er to the Lexington Scholarship and Education Fund Board with a term set to
expire on September 30, 2021.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
10/5/2020 9:50pm
ATTACHMENTS:
Description Type
D 2020 Board of Appeals Application A Wood Rackup Matleiial
F) 202,0 (Amvers io ri.I.k)ard Application. F),,Williamis W,ckup Material
D 2020 Design Ad,viso (Am-na littee Application. 1.MaxyF'on Ekickup Matetial
F) 2(120.Design Advisoty(A)ry-u-nittlee Application. U.Rarl.-ianathan. Rackup Material
F) 20201 k.�x in.gton Scholarship&I Lication F,'und I Wrd,Application. R..L.,eder [kickup Matetial
'v' "vow"�ffffff
4
1 /
APPLICATION FOR.APPOINTMENT a,
FOR.BOARD/COMMITTEE MEMBERSHIP
Zoning Board of Appeals Board/Committee of Interest: 1. 2.
3. 4.
Would you consider another Committee: certainly
9 5
For how ton l should we ee our a lication on file. years
. Martha C. Wood
Full Name. Nickname:
Preferred Title (please circle) Mr. Ms./T&s./Other:
. 51 Gleason Road 02420
Home Address. Zip:
Length of Residence in Lexin ton: 52 years
Occupation: public
C�ccupretired health . .. retired writer
Work Address:
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee, please identify: Lexington Housing Assistance Board(LexHAB)
Special Training, Interests, Qualifications: former member: Punning Board, Zoning Board of Appeals,
Board of Health, Town Meeting -- various conferences, training sessions
Have you been asked b a Committee to become member? yes
y y e a ember.
How did you hear about the Committee? probably about 55 years ago when I leived in Scituate...most recently as a farmer member
Please attach a current resume, if possible. Add any comments below or on a separate page.
1 October 2020
Signature. Date..
MARTHA C. WOOD
51 Gleason Road
i
exin ton, MA 02420
Columnist, Lexington Minuteman
2009—2019
Consultant
6/2002—2015
• Community-based and statewide coalition building
• Conference planning
• Facilitation
• Proposal writing
• Project management
• Social marketing
Facilitator, Massachusetts Colorectal Cancer Working Group
1997- 2003
Organizational co-founder of this statewide collaboration that has become a national model
Director, Cancer Prevention and Control, Massachusetts Department of Public Health,
1992— 6/2002
• Director, Colorectal Cancer Awareness Program 1996 - 2002
• Director, Massachusetts Skin Cancer Prevention Awareness Project 1994 - 2002
• Director, Chronic Disease Prevention Programs for Underserved Population 1993 - 1999
• Director, Men of Color Programs 1997— 1999
• Director, Community Health Centers Enhancement 1992 - 1997
• Co-author, Women and Cancer in Massachusetts 1997
• Co-author, Selected Cancers in Massachusetts Men 2000
• Chair, Cancer Control Coordinating Group 1992— 1998
• Participated in planning prostate cancer projects
• Planned health professional education and public education symposia (attendance 100-200)
• Editor, Spotlight on Cancer in Massachusetts for primary health care professionals
(Circulation of 7,000) 1992 - 1997
• Initiated osteoporosis project 1993
• Wrote grant applications and requests for proposals
• Co-chaired Professional Education and Practice for the CDC Breast and Cervical Cancer
Grant 1992 - 1995
• Participated in planning, implementation of breast and cervical cancer programs 1992 - 1995
-2-
Assistant Director, Office of Nonsmoking and Health, 1987 - 1992 Assistant Director,
Dental Health, Massachusetts Department of Public Health, 1984 - 1992
• Wrote ASSIST contract proposal, $7 million seven-year National Cancer Institute funded
tobacco control project
• Responded to media contacts on tobacco-related and dental health topics
• Responded to verbal and written public and governmental inquiries related to
smoking, smokeless tobacco and dental health topics including coordinating
responses to Clean Indoor Air Law (up to 150 telephone calls per week)
• Provided technical assistance to communities and businesses to develop smoking policies
• Planned health professional education and public education symposia (attendance 100-120)
• Conducted workshops, training programs
• Worked with communities considering fluoridation, met with Boards of Health, citizens
committees (14 communities completed legal steps in four years)
• Developed public education campaign on smokeless tobacco and smoking
• Developed print materials including brochures, handbooks
Contributing author Ourselves Growing Older: Women Aging With Knowledge and Power
19871 1993, Simon and Schuster
Contributing author The New Our Bodies, Ourselves 1992, 1995, Simon and Schuster
Director of Public Relations, Lawrence General Hospital (365 beds), Lawrence, MA
November 1980 - March 1984
• Handled media relations. Served as hospital spokesperson
• Developed hospital publications from concept stage through writing, editing, design and
production
• Marketed clinical and outreach programs
• Developed community health education series such as medical lectures within the hospital
and community outreach discussion on psychosocial topics in area libraries
• Produced and distributed programs for cable television
• Developed slide-tape programs
• Planned and organized special events including house tour featured in Boston Globe and
Good Housekeeping
-3-
Director Research and Development (participatory consultant), Red Cloud Productions, Inc.
Cambridge, MA (independent film makers) July 1978 - September 1980
• Joan Robinson: One Woman's Story (television documentary) Consultant during editing.
Received on-screen credits
• Wrote contract proposals and new project research and conceptualization
• Design, implemented National Cancer Institute-funded attitudinal research study
Communications Director, Dana Farber Cancer Institute, Boston, MA August 1975 - March
1980
• Administered federal contract for cancer communications ($250,000 annually)
• Planned, marketed and administered Cancer Information Service (telephone resource) for
Massachusetts, Maine,New Hampshire and Vermont(including Hispanic language service
within Massachusetts) and Smokers' Quitline (telephone resource) for Massachusetts - call
averaged more than 300 per week
• Developed, marketed, and wrote newspaper column"Cancer Information"which appeared in
Boston Globe and eight other newspapers in Massachusetts and Maine (January 1976 - May
1980)
• Wrote contract proposals; negotiated contracts
• Planned health professional education symposia (attendance 35-200 persons)
• Developed evaluation plans for all Communication Office projects
• Served on national cancer communications marketing task force and wrote press material
used nationally
• Served as managing editor, Pediatric Oncology/Hematology Newsletter
• Represented National Cancer Institute's Asbestos Alert in northern New England
• Appeared on many radio and television programs
• Assisted in development and testing of slide-tape programs
• Co-edited Cancer Screening: Is it Worthwhile (37-page booklet for physicians) 1979
• Co-founded the Social Work Oncology Group (later a national organization)
Editor, Nursing Pulse of New England, July 1976 - February 1978
• Co-created this publication
Free-lance Writer/Editor
Articles appeared in such publications as Christian Science Monitor,Early American Life,
The Lutheran, Boston Herald American,Boston Globe
-4-
Lecturer -Writing, editing, print production, public relations and business communications
• Middlesex Community College, Bedford, MA - September 1973 - September 1977
• Bentley College, Waltham, MA - September 1974 - September 1975
• Northeastern University, Boston, MA - September 1974 - September 1975
• Suffolk University, Boston, MA - Spring 1974
• Various writers' conferences, clinics and other courses
Special Assistant to the Hospital Director, Middlesex County Hospital, Waltham, MA
November 1970 - October 1973
• Handled media relations
• Planned and developed new services including substance abuse detoxification and
quadriplegic housing
• Chaired admission selection committee for quadriplegic housing unit
• Designed research study and co-authored resulting report, A Directory of Rehabilitation
and Chronic Hospital in Massachusetts
• Substance Abuse Advisory Committee member
Feature Editor, Daily News, Olathe, KS 1960 - 1962
Medical writer, military reporter, Topeka Daily Capital and State Journal, 1960 (also
worked as general assignment reporter part-time as college senior)
PROFESSIONAL AFFILIATIONS
WellWorks Statewide Steering Committee 1991 - 1992
Massachusetts Public Health Association
Legislation Committee 1982 - 1991
Dental Section Vice Chair 1987 - 1988; Vice Chair 1989 - 1991 Symposia Planning
Committee Chair(12 symposia) 1985 - 1991
Centennial Committee 1990 - 1991
Massachusetts Dental Society Community Health Committee, 1984 - 1991; Chair, Special Needs
Subcommittee 1991
American Public Health Association
American Planners Association
National Association of Science Writers
Women in Communications, Inc., Co-founder Boston Chapter, President 1971 - 1973
Regional Conference Co-chair 1973 - 1974
-5-
COMMUNITY PARTICIPATION
Town Meeting Member(elected), 1973 - 2007
Town Meeting Members Association chair, 1978 - 80
Editor, Town Meeting in Lexington, 1979;
Editor, Warrant Information 1976-80, 1982
Board of Appeals (appointed) alternate, 2001 —2009; full member 2009 - 2019
Board of Health (appointed) 1993 - 2003, Chair 1995 —2002
LexHAB (appointed) low and moderate housing committee 1993 - Present
Lexington Pubic Schools Health Protection Advisory Council 1993 - 1998
Lexington Planning Board (elected) 1985 - 1993; Vice Chair- 1986 - 1988; Chair 1989 - 1990.
More than 45 development proposals have been make in five years
American Cancer Society, Massachusetts Division
Breast Cancer Task Force, 1994—1997
Communications Committee, 1975 - 1996; Chair, 1978 - 1982
Public Issues Committee, 1985 - 1994, Chair 1987 -1991
Local Tobacco Regulations Chair 1991 - 1995
Sword of Hope media awards founder and Chair, 1978 - 1982; Committee 1978 - Present
Executive Committee 1983 - 1991
Board of Directors 1982 - 1991
Professional Review Committee, 1983 - 1992
Economically Disadvantaged Committee, 1985 - 1987
Strategic Planning Committee 1989 - 1991
Tobacco Control Task Force 1989 - 1990
Minuteman Bicycle Path Committee 1986 - 1993
Visiting Nurse and Community Health, Inc., Board of Directors, 1981 - 1986
Long Range Planning and Evaluation Committee, 1981 - 1986
Marketing Committee, 1983 - 1986
Lexington Cable Television Advisory Committee, 1973 - 1981 (Selectmen appointed);
Co-author Study on Cable Communications, 1976 (marketing study)
Choate-Symmes Health Services, Inc. Symmes Division Community Advisory Council;
Lexington municipal government representative, 1982 - 1985
Lexington Committee on Aging co-founder 1973 - 1975
Lexington Forum on Aging 1978
Senior Center Site Committee, Vice Chair 1978 - 1982
League of Women Voters of Massachusetts, School of Foreign Policy, Chair 1972 & 1973,
Committee 1969 - 1973
League of Women Voters of Lexington, President 2006 - 2008; Vice President 1971 - 1973, Board
of Directors 1968 —1970 & 2007- 2008; Housing Chair, 1998 —2000; Legislative Chair, 2002
Greater Lawrence Rape Prevention Task Force 1980 - 1984
Greater Lawrence Alcohol Advisory Committee 1981 - 1984
-6-
HONORS
Minuteman Cane Award, Town of Lexington 2018
American Cancer Society, National ST. GEORGE AWARD Recipient, 1992
American Cancer Society, Massachusetts Division, Certification of Appreciation, 1987, 1991
New England Hospital Public Relations Association, Outstanding Publication Award, 1985
Who' Who of American Women 1971-72, 1975-76, 1977-78
EDUCATION
University of Kansas, William Allen White School of Journalism and Public Communications,
BS 1959
University of Kansas, Graduate Studies, American History 1960
Western New England College, MBA 1985
Professional Papers/Reports/Publications
M.C.Wood. Evaluating Smoke-Outs and Similar Tobacco Control Projects. The Great Central and Eastern
European Smoke-Out: Organization and Advocacy conference,Warsaw,Poland,April 2002.
M.C.Wood. The Massachusetts Colorectal Cancer Working Group:A Statewide Model. Dialogue for Action:
Increasing Cancer Screening Rates—the Colorectal Cancer Model conference, Cancer Research Foundation of
American,Bethesda,MD,March 2002.
M.C. Wood,C.Harvey. Developing a Cancer Screening Program Using Colorectal Cancer as a Model. .
Dialogue for Action: Increasing Cancer Screening Rates—the Colorectal Cancer Model conference,Cancer
Research Foundation of America,Bethesda,MD,March 2002.
M.C.Wood. Health Communications: the Public Health Perspective. Harvard Center for Cancer Prevention and
the Health Communications Core winter workshop,Boston,MA,January 2002.
P.C. Schroy,,A. Geller,M.C.Wood,M.Page,L. Sutherland,L.Holm,T.Heeren. Utilization of Colorectal of
Screening Tests: a 1997 Survey of Massachusetts Internists. Preventive Medicine August 2001.
E.Murphy;M.C.Wood. Use of a Collaborative to Deliver a Skin Cancer Prevention Program with Minimal
Funding in Massachusetts. CDC 2001 Cancer Conference. Atlanta,GA, September,2001
L.A. MacDougall,; S.T. Gershman,;D.J.Friedman,;M.C.Wood. Massachusetts Cancer Control. CDC 2001
Cancer Conference. Atlanta,GA, September,2001
M.C.Wood,C.A. Tomeo. Patient Resources for Colorectal Cancer, Clinical Practice,Vol. 8,#6,
November/December 2000
M. C.Wood,invited panelist. Addressing Cancer Prevention and Control in Racial and Ethnic Minorities and
Underserved Populations, CDC National Comprehensive Cancer Control Program Annual Grantee Meeting,
Atlanta, GA,April,2000
S.T. Gershman,M.C.Wood,L.Holm. Massachusetts Collaborates for Cancer Control,National Association of
Central Cancer Registries,New Orleans,LA,April,2000
S.T. Gershman,L.A.MacDougall,M.C.Wood. Selected Cancers in Massachusetts Men 19982-1996,Massachusetts
Department of Public Health,March,2000
M.C.Wood,L.Holm,C.A. Tomeo. Using an Organizational Collaborative to Address Colorectal Cancer, 141h
National Conference on Chronic Disease Prevention and Control,Dallas,TX,December, 1999
M. C.Wood,invited panelist,Planning and Implementation of State-Based Colorectal Cancer Initiatives, Centers
for Disease Control National Cancer Control and Prevention Conference,Atlanta,GA, September, 1999
M.C.Wood,C.L.Boddie-Willis,J.Mirabassi. Training Outreach Workers in Cancer Control, Centers for Disease
Control National Cancer Control and Prevention Conference,Atlanta,GA, September, 1999
M.C.Wood,L.Holm,C.A. Tomeo. Massachusetts Colorectal Cancer Working Group, Centers for Disease Control
National Cancer Control and Prevention Conference,Atlanta,GA, September, 1999
D.R. Miller,A. Geller,M.C.Wood,R.A. Lew,H.K.Koh. The Falmouth Safe Skin Project:Evaluation of a
Community Program to Promote Sun Protection in Youth, Health Education and Behavior,June 1999.
A. Geller,L. Sayers,H.K.Koh,D.Miller,L. Steinberg,M.C.Wood. The New Mother's Project:Educating
Mothers About Sun Protection in Newborn Nurseries,Pediatric Dermatology,Vol. 16 No. 3 198-200, 1999
M.C.Wood,Massachusetts Colorectal Working Group,Community Leaders Forum on Colerectal Cancer,U.S.
Centers for Disease Control and Prevention and The American Cancer Society,Washington,D.C.,February 25,
1999.
M.C.Wood,Surviving Cancer, An East-West Dialogue: Sharing the Power of Prevention conference on women and
cancer,Lowell,MA,Nov. 9, 1998
P.C. Schroy,A. Geller,L. Sutherland,R.Palombo,D.Brooks,L.Holm, S. Supran,M.Page,M.C.Wood. A
Primary Care Survey of Beliefs and Practices Patterns Related to Colorectal Cancer(CRC)Screening, American
Gatroenterological Association,May,1998
M.C.Wood,L. Sutherland,R.Palombo,A. Geller,D.Brooks,P. Schroy,L.Holm, S. Supran,M.Page. Beliefs and
Practice Patterns for Colorectal Cancer Screening and Prevention by Massachusetts Health Care Practitioners,
Chronic Disease Prevention Conference,Washington,D. C.,December, 1997
M.Wood,L. Sutherland,R.Palombo,A. Geller,D.Brooks,P. Schroy,L.Holm, S. Supran. Knowledge and
Practice Patterns Related to Colorectal Cancer Screening and Prevention: A survey of Massachusetts Internists,
Centers for Disease Control National Cancer Control and Prevention Conference,Atlanta,GA, September, 1997
S. Gershman,M.Wood,L.MacDougall,R.Palombo,J. Cory. Women and Cancer in Massachusetts, Massachusetts
Department of Public Health, 1997
M.Wood,R.Palombo. Chronic Disease Prevention Programs for Underserved Populations- Creating New
Partnerships, Association of State and Territorial Chronic Disease Program Directors Conference on Chronic
Disease Prevention and Control,December, 1996
M.Wood. Effectiveness of Skin Cancer Education Among Parents in Falmouth,MA, Association of State and
Territorial Chronic Disease Program Directors Conference on Chronic Disease Prevention and Control,December,
1996
M.Wood,B.Bolduc,R.Palombo. Massachusetts'Model Chronic Disease Prevention Program for Underserved
Populations, American Public Health Association Annual Meeting, 1996
A. Geller,M.Wood,D. Miller,B.Ferrer,B.Reilley,B. Bewerse,C. Jackson, T. Sun,R. Lew,H.Koh. Sun
Protection Practices of Young Children and Their Families in Falmouth,MA, American Public Health Association
Annual Meeting, 1996
M.Wood. Community-based Outreach to Parents, American Academy of Dermatology Sun Safety Conference,
1996
M.Wood,A. Geller,D.Miller,B.Ferrer,R.Palombo,E. Engles,L. Sayers,M.Folsom,H.Koh. Skin Cancer
Education Among Parents in Falmouth,Massachusetts, American Public Health Association Annual Meeting, 1995
M.Wood. Putting the Pieces Together: Cancer Control Through Integration and Communications, Centers for
Disease Control National Cancer Prevention and Control Conference, 1995
M.Wood. State Skin Cancer Projects: An Overview, Centers for Disease Control National Cancer Prevention and
Control Conference, 1995
M.Wood. The Synar Amendment: New Federal Law Puts Teeth in Laws to Halt Youth Access to Tobacco, Stop
Teenage Addiction to Tobacco International STAT Communication Organizers Conference, 1993
M.Wood. Successful Local Tobacco Laws, Maine Department of Public Health ASSIST Annual Meeting Together
We Can Make It Happen!, 1993
K. O'Rourke,M.Wood,B.Donnolly, Citizen's Guide to Passing Local Tobacco Control Regulations, American
Cancer Society,Massachusetts Division, 1991
M.Wood. Handbook on Smoking Laws and Regulations for Massachusetts Communities, Massachusetts
Department of Public Health, 1988 and revised 1991
M.Wood. Achieving Smoke Free Schools for Massachusetts: A Comprehensive Approach, Massachusetts
Department of Public Health, 1989
M.Wood,F.Barker. Fluoridation's Role in Reducing Tooth Decay, The Journal of the Massachusetts Dental
Society, 1987
M.Wood. Smokeless Tobacco Public Education Campaign: A Coalition Approach, American Public Health
Association Annual Meeting, 1987
M.Wood. Analysis of Massachusetts Fluoridation Referenda, 1984, American Public Health Association Annual
Meeting, 1985
M.Wood. Fluoridation Handbook, Massachusetts Department of Public Health, 1984
M.Wood. Cancer Screening: When is it Worthwhile?, Dana Farber Cancer Institute, 1987
M.Wood,J.Noble. A Directory of Rehabilitation and Chronic Hospital in Massachusetts, Middlesex County
Hospital, 1972
APPLICATION FOR.APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1. k-L, 2.
WN
3. 4.
Would you consider another Committee: "...e
For haw long should we keep your application on file?
Full Name: s Nickname:
a.
Preferred Title {please circle) r. Ms./Mrs./Other:
Home Address: 5oZlp.
` •
Length of Residence in Lexington:
or
Occupation:
Work Address: e4z�
Phone: Nome Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee, please identify:
Special Training, Interests, {qualifications:
Have you been asked by a Committee to become a member? .
How 2 o did you hear about the Committee? Qj F,
Please attach a current resume, if possible. Add any comments below or on a separate page.
Date
Si gnat ���°° .
g .. � .
PPLIC"ATION FOR APPOINTMENT
FOR BOARDII'CONIMITTEE .NIEMBERSH'IP
Board'Committee of Interest: I Design Committee 2.
...... ........
4.
itte kVould you consideranother C01111-ri #
For hm.v' loncy should we keep your application on file? no limit
James Ian Adamson Nicknan Ian
Ftill Natne,
ft M
Pre erred7iflplease c ircle) Mr.
02420
Home Address.- 33 Hancock Street, Lexn ton MA zip:
Length of Re.sidence in Lexin,-'Yton: 27 years
Z71 ...... ....... .............
0,cupaion... Architect
%Vork Address- 33 Hancock Street, Lexington MA
Pholne: Home ' l'ork Fax
Cell
E-n-i.all.- Primary Secon.dary
ff VOU c urrentiv serve o1i a Board or Committee, please Id entify n a
................................
Special Trainin(.,Y, Interests, Quahfications• registered architect
1-1av'e you been asked by a(Wommittee to beconic a member? yes, Des i g n Umrn ttee
How did vou hearabout the Cornmittee". learned about it when serving on the HC
Please attach a current resume, if possible. Add any comments belo).k, or on a separates pf"A2TC.
S i an aw Date,
PW
Addendum to Application for Appointment
For Board Committee Membership
September 10, 2020
Ian Adamson Additional Information:
Personnel Info:
Ian has lived at 33 Hancock Street in Lexington since 1993. He and his wife Faith Baum have raised three
children in Lexington,two of whom went through the public school system.
Both Faith and Ian are architects.
Professional Experience:
Ian graduated from Penn State with a degree in Architecture in 1975. After graduation he worked for
two small firms in Pennsylvania focused primarily on residential design.
In 1979 he spent a year in London England working for a firm that focused on commercial and light
industrial architecture.
On returning to the US in 1980 Ian worked in Philadelphia.A year and a half working for a small firm
specializing in design for senior citizens.Then, in late 1981, he joined the firm of Venturi Rauch Scott
Brown, an internationally recognized firm. Ian focused on academic and cultural projects during more
than 10 years at the firm.
In 1992 Ian moved to Boston to join Payette Associates, a large firm that specialized in healthcare and
science and high technology building for colleges and universities. In 1996, Ian became a partner at
Payette and retired after twenty-six years, in 2018.
Since 2018 Ian has worked part-time for his wife's small residential practice in Lexington.
Current Organizations:
Member of the AIA.
Member of the BSA.
Member of the Mount Nittany Society, Penn State.
Board Member of University of Hartford Department of Architecture.
Activities in Lexington:
HDC: Committee member from approximately 1995 to 2005 (not sure of exact dates.)
Antique Fire Truck Committee:Similar time as above.
If any additional information is required, please contact me.
APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Board/Committee of Interest: 1. DAC 2.
3. 4.
Would you consider another Committee: No
For how long should we keep your application on file? Till the town needs
U mayal Ramanathan U ma
Full Name. Nickname:
Preferred Title(please circle) Mr./Ms./Mrs./Other.
Ms
Home Address: 29 Sherburne Road Zip: 02421
Length of Residence in Lexington: Si nce 1991
Occupation: Architect Princ�ipal
Work Address: Sh+ pley Bulfinch� 2 Seap ort Lane, Boston
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary.
If you currently serve on a Board or Committee,please identify: Resume attached
Special Training, Interests, Qualifications: N1.Arch, Have been involved with the town in a number of ways
and interested in its design well being and its heritage in the current world of over building.
Have you been asked by a Committee to become a member? Yes
How did you hear about the Committee? Committee Member Request
Please attach a current resume, if possible. Add any comments below or on a separate page.
Digitally signed by Urna Rarnanathan
DN:cn=Uma Rarnanathan,o,ou,
Uma RAmGnGthanemail=uramanakhan@shepleybulfinch.corn,c=US 09-23-2020
Signature: Date:2020,09,23 1&3*13-04'00* Date:
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Uma Ramanathan , AIA
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a ildren's hospitals are incubators
design innovation.
engender alliance and goodwill.
With more than 30 years of experience in healthcare, planning, and
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design, Uma has been involved with many academic,community,and
regional programming and planning efforts.As thefirm's leader in
pediatric healthcare,her grasp of the rigorous demands of medical staff
has been invaluable to her clients,as is her ability to work effectively
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with high-level medical faculty and administrators to build consensus
Ell among diverse viewpoints.
Professional tenure Select project experience
Shepley Bulfinch 1991........iii: �r es e�r,..I Beth Israel Deaconess MedicalIG lii m l::r iii S I6pe(,.ii alll l:
Center, Boston, MA Master
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Columbia-Presbyterian Boston, MA
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Education rd Hospital, Concord, NH Michigan, ..� �.�.��
University ofre ir,�a. a s�t ir
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Registrations [,D viilllirm n II ia6k II r , CT
Registered Architect in MA, CT MI, ::„ II ,C,1s r:iir III III:iir°�
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and for the Council of Architecture, .
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IndiaCancerCatholic Medical Center, Dana-Farber Institute,
Manchester, NH Boston, MA
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Healthcare Planning
Children's Hospital of Michigan, Hospital, Knoxville, TN
Sustainability L Detroit Medical Center, Detroit, M, Ir:: l.rr irnn ii r r..� :ir.� Ill:m�lll r i�..Ie..l�ii it ii g S[�.j r:y
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Eastern Maine Medical Center, III ew III leaIft[-icc,,rk. A(Tlnpus S[�IiaLe( 'IC St. Joseph's Hospital, Nashua, NH
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C,j,e��r ar)d Irq,.)atienl III AR Addit](YI)
Bangor, ME e'��r'r'I.III o�i I�s, Imi C. y
C1�ftlk-,4I Cw e I ower CoIn( 1"tu(Jy I�..o g r a Ii.n II.n i Iru g University of California, Riverside, CA
Exeter Hospital, Exeter, III :)w Scierice II ibIr�au,y
III ) I I 1"k,"'e B�J�dh(:J at-id Outpa '11,
arrii��y Ceriler��� E!.(1�at�ii(:.` [Jrfll,a�r�d (I[)C'',1V Me(fk",.,Ci��0i Z� U.S. Department of Agriculture,
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Medical Center, ington, DC Houston, TX Vanderbilt University Medical Center,
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Hartford Hospital, Hartford, CT Mount Auburn Hospital, (1111C� C �
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CriL�ta�� C"an:,) �,j�c i�riig Masl&r )I4ri Sti,jc]y lospi[4I
lr,0�EN I o II ()d e u�,r'i lii z a 0 Ir"i New England Deaconess Hospital, Virginia Commonwealth University,
Hewlett Packard, Andover, MA Boston, MA MCVH, Richmond,VA
�r"i c" i'n a g e i�y S i i le hri�[-)alieril, B�-R�di�rq Massey J [�&ricval`
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Hitchcock Clinic, Manchester, NH New Hanover Regional Medical Women and Children's Hospital of
1 hr'r It.i,j III lory CIII lhrit Center, Wilmington, NC Buffalo, Buffalo, NY
Lahey Clinic, Burlington, MA III\Aast&r )��ar) J 0 ri i s I[�i e i [-i i ur NospitaIII
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Critica CaIi"�e (,h,iits Stanely Children's Hospital, New York, New Haven, CT
C'a rii c e i,C e�r,�L(!..r N Y Va�iious MasL&i, a r)ri i�i,�g �r,
9 Su�r(,JicaI� ExpansioIri S(", k/ ............ mir�rrflr)g &Cori(,epL Study fw, [3ed
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Lifespan Healthcare System, Madison, WI
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Providence, RI
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Rush-Presbyteria n-St. Luke's Medical Boehringer Ingelheirn
Massachusetts College of Pharmacy Center, Chicago, IL Pharmaceuticals, Inc., Ridgefield, CT
Allied Health Sciences, Boston, MA ) %
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IIISampson County Memorial Hospital,
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Clinton, NC Eapen, Trivandrum, India
McGill University Health Centre,
Montreal, Canada a L)o Ir,/ e III iv e Ilry/IR c o ve Iry/ Elangovan, Chennai, India
Finley Hospital, Dubuque, IA Mahudeeswaran Group, Madras, India Foundation Medicine Institute
MaS[EN1 III: 4r-i ar id Addil,'Ibr IMecM,r �[:.I i (:01 IB[.,I i d i r Prescribe Design, 2019
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Freeport, IL ���\Aa jor ��.&r)oval�br,� E)X[)&�ienc,lle
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IM can dic ffi(-,.e India New England News, 2019
House of Good Samaritan, ® Joseph's Hospital, Bloomington, ILIlr rrcIlrIlrDE)S'14r1'1'[-)9
III Watertown, NY Ir We I e Ii.gerlcy Ad(Jil ioIrl 1-ic)spI14Is ar,°Ind creal.�rlg
Sultan Syed Ibrahim, Madras, India o"I
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KCP Limited, Madras, India University of Wisconsin, Clinical Life Innovation Learning Network, 2019
Ko[l")ari irrfl[ed,Apao rr�( r Center, Madison, WI 1'11M&rrior"i I III.lerrnar"ir-i�: clir'�"lit of:tI�,Iie ful,urEll�:
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A�F.)a r I rr�e�i o�-r���p���ex �r�i Le r,�s,i ve("".a r e- i-i Roundtable, November 2018
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Lederle Praxis, NJ University Research Park, ) .1. Ibe or Ir,00[
Bb III ogy Il aboIratorlecry Madison,WI Nagarathar Entrepreneurs Union
Lucas Indian Services, Madras, India 'w"e C(2.wn[e Forum,Achi's Mantra,
Washtenaw County, Ann Arbor, MI September 2018
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Precision Medicine, June 2018
Parthi Constructions, Madras, India Cit�y C (o..........d ec,)',li nhrig a 0,a c a re
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Facilities Committee, May 2017
University of Michigan,Ann Arbor, MI
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Building Design + Construction National Association of Children's Design advisor
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Shri Dwarkamai Shirdi Sall Temple,
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U.S. News- Healthcare of Tomorrow, AIA Maryland,Juror, 2014 Design Awards
Roundtable, May 2017
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Healthcare Design '15 conference, Tau Sigma Delta—Honor Society in
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Architecture and Allied its
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Hospitals and Related Institutions Wory'i er,�i Desigri Award o f xc6I III&roce
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FOR BOARD/COMMITTEE MIEM E USHIP
S ho shipadu a n Funo-A
oad/ ommitwe of 1n area: 1. 2.
. 4.
'4 o►uld you consider another omnu-ttee:
For how long should we keep your application on file?
Reuel Le der
Full Name: Nckaarne:
Ms.
PreLen*ed Title lea a chyle)Mr M ./MrsJO der".
Ballard Terrace 02420
0
Horne,Addrm: Zip:
16 years
Len2th of Residence in Lexington.
Media Produ r/Morn volunteer (LE President, Diarmnd PTO, LHS Grants Crnt
Occupation:
4 Ballard Terrace, Lexington MA 02420
Work Address:
Phone: Home Work Fax
Cell
Secondary:
Lexington Education Foundation
If you currently serve on a Board or Committee,plem identify:
L EF VP of School Partnerships(Grants)
Special Trau"m* g.Interests,Qualifications:
LHS PTO Grants Committee, Harvard Business School Community Acton Peers
YES
Have you been asked by a Committee to become a.member?
LEF Representative to Scholarship Education Fund
flow did you.hear,abet the Committee?
Please attach a current resume, if possible. Add any comments below or on a separate page,
September 29, 2020
Signature:
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