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HomeMy WebLinkAbout2020-09-02 SB Packet - Released SELECT BOARD MEETING Wednesday, September 2, 2020 Conducted by Remote Participation* 6:00 PM AGENDA EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Litigation 6:00pm PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698- 4 5 8 0 if they wish to speak during public comment to assist the Chairman in managing meeting times. ITEMS FOR INDIVIDUAL CONSIDERATION 1. 2020 Special Fall Town Meeting 6:30pm • Call for 2020 Fall Special Town Meeting-3 • Approve Letter from Town Moderator for Inclusion in S TM-3 Warrants • Review Draft Warrants for 2020-2 and 2020-3 Special Town Meetings 2. Approve Deed - Parcel 1-A Edison Way, Map 48, Parcel 96 6:50pm 3. Joint Meeting- Select Board, Planning Board and Economic Development 7:00pm Advisory Committee • Hartwell Avenue - Zoning Initiative and Transportation Improvement Project Update • Update on Comprehensive Plan ADJOURN 1. Anticipated Adjournment 8:30pm *as per Executive Order regarding remote participation:http s://www.mas s.gov/do c/open-meeting- law-order-march-12-2020/download Members of the public can view the meeting webinar from their computer or tablet by clicking on the following link at the time of the meeting: https://zoom.us/j/98104106749 iPhone one-tap:+19294362866„98104106749# or+13017158592„98104106749# Telephone:+1 929 436 2866 or+1 301 715 8592 Web inar I D: 9810410 6749 A Summit meeting of the Select Board, Capital Expenditures Committee,Appropriation Committee and School Committee will be held by remote participation on Thursday, September 10, 2020 at 7:00pm. The next regularly scheduled Select Board meeting will be held by remote participation on Monday, S eptemb er 14, 2020 at 6:00pm. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and e is subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2020 Special Fall Town Meeting PRESENTER:TER• ITEM S NUMBER: Board Discussion I.1 SUMMARY: Board will call for the Special Town Meeting-3 to address Financial Articles and open this Warrant for citizen articles through F rid ay, September 4, at 12:3 0 p.m. To drop off petitions, Citizens can email S electboardglexingtonma.gov by September 3, 2020 to schedule an appointment. Letter from the Moderator which requests remote participation for the Special Town meeting 2020-3 beginning October 14, 2020. Board approval of the Moderator's letter for inclusion in the warrants is required. Kelly Axtell, Deputy Town Manager, will review the draft 2020-2 and 2020-3 Special Town Meeting Warrants. The F final warrant will need to be signed at the 9/14/2020 meeting. SUGGESTED MOTION: Move to call for a Special Fall Town Meeting STM 2020-3 to begin on, October 14, 2020, at 7:30 p.m. via remo to p artic ip atio n; Move to open the Special Fall Town Meeting Warrant STM 2020-3 for citizen petitions through Friday, September 4, 2020 at 12:30 p.m.; Move to approve Town Moderator's letter requesting remote participation for Fall Special Town Meeting STM 2020-3 and to include such in the Fall Special Town Meeting STM 2020-3 Warrant. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/2/2020 6:30pm ATTACHMENTS: Description Type F) 2020 2 STM draft warrant Cover,Merno F) 2020 3 STMI'draft wami.n.41 Clwer,Vllerrio F) VIloderator Request Rerm.Ae 2020 3 SIN[ (Awer,Mern(,.) TOWN OF LEXINGTON WARRANT 2020-2 SPECIAL TOWN MEETING Commonwealth of Massachusetts Middlesex, ss. To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet by means of the audio/video conferencing platform described more particularly below on October 14, 2020 at 7:3 0pm, at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. Pursuant to Chapter 92 of the Acts of 2020, the Town Meeting shall be held remotely by the means requested by the Moderator as follows: Town Meeting members will attend and vote by logging into: (1) the Zoom videoconferencing platform, (2) the online VVoter module provided by our electronic voting vendor, Option Technologies or comparable online voting tool developed by Select Board member Joe Pato, and(3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. Other Town residents who wish to follow the proceedings may do so via LexMedia at https://www.youtube.com/user/ LexMediaMATV. Residents who wish to participate in the Meeting may contact the Town Clerk's Office at clerkklexin tonma.gov and complete the online form at www.LexingtonMA.gov/Fa112020STM. For more information, please see the Moderator's August 20, 2020 letter to the Select Board attached to this warrant as Appendix A. ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. ARTICLE 2 SHORT TERM RENTAL IMPACT FEE To see if the Town will vote to accept Massachusetts General Laws Chapter 64G, Sections 3A & 3D, Local Option Community Impact Fee of up to 3% on short term rental properties; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: The article authorizes the Town to adopt a "community impact fee" of up to 3% on "professionally managed" rental units. These units are defined as accommodations where an operator runs 1 more than one short-term rental in the same municipality with at least one of those units not located in a single-, two-, or three-family dwelling that includes the operator's primary residence. ARTICLE 3 AMEND GENERAL BYLAWS-NOISE CONTROL (Citizen Petition) To see if the Town will vote to amend Chapter 80 of the Code of the Town of Lexington, Noise Control, to reduce the impact of construction noise, by requiring a noise mitigation plan for construction impacting residentially zoned areas as a condition for obtaining a building permit. This article would require and enforce a noise mitigation plan as follows: 1. A noise mitigation plan will be required for construction projects which entail rock removal via heavy machinery and/or blasting, including ledge removal, rock pounding, rock crushing, rock drilling or rock cutting; 2. Such a plan will only be required for large projects where these activities are expected to be of extended duration; 3. Noise mitigation plans must include effective sound barriers surrounding the perimeter of the construction site; or act in any other manner in relation thereto. (Inserted by the SelectBoard on behalf of Varda Haimo and 9 or more registered voters) DESCRIPTION: This article proposes revisions to the Noise Bylaw to better protect residents from noise pollution due to residential and other construction projects. ARTICLE 4 DECLARE CLIMATE EMERGENCY (Citizen Petition) To see if the Town will pass anon-binding resolution a resolution endorsing the declaration of a climate emergency and requesting regional collaboration for an immediate transition from fossil fuels to clean, renewable energy and further to demonstrate our commitment to making Lexington a more sustainable and resilient town. (Inserted by the SelectBoard on behalf of Lily Manhua Yan and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to adopt a resolution endorsing the declaration of a climate emergency and calls for regional collaboration to reverse global warming and to move towards a more sustainable economy. ARTICLE 5 AMEND GENERAL BYLAWS- RUNNING BAMBOO CONTROL (Citizen Petition) To see if the Town will vote to amend the General Bylaw of the Town of Lexington by adding a chapter to control the planting and presence of Running Bamboo plants-any monopodial (running) tropical or semi- tropical bamboo grasses or bamboo species, or act in any other manner in relation thereto. (Inserted by the SelectBoard on behalf of Michael Reamer and 9 or more registered voters) DESCRIPTION: This purpose and intent of this bylaw is to preserve and protect private and Town owned property and Town owned rights of way from the spread of Running Bamboo and to protect indigenous biodiversity threatened by Running Bamboo. All Running Bamboo owners shall be required to confine 2 Running Bamboo in a manner that will prevent the Running Bamboo from encroachment onto any other private or Town owned right of way. The proposed bylaw specifies requirements, enforcement and penalties. ARTICLE 6 AUTHORIZE SPECIAL LEGISLATION-DEVELOPMENT SURCHARGE FOR COMMUNITY HOUSING (Citizen Petition) To see if the Town will vote to establish a surcharge on specific residential development activities for the purpose of funding affordable and community housing construction, renovation, associated land acquisition or easements; and further to authorize the Select Board to petition the Massachusetts General Court to enact legislation to enable this surcharge in the Town of Lexington, and further to authorize the Select Board to approve amendments to said act before its enactment by the General Court that are within the scope of the general objectives of the petition, or act in any other manner in relation thereto. (Inserted by the SelectBoard on behalf of Matt Daggett and 9 or more registered voters) DESCRIPTION: The purpose of this article is to address the loss of moderate-income housing by developing a targeted and measured surcharge on specific residential development activities, that will fund the creation of community housing that will address identified housing gaps, such as housing attainable by Lexington municipal employees. ARTICLE 7 RESOLUTION FOR ESTABLISHMENT OF A MONUMENT (Citizen Petition) To see if the Town will vote to adopt a resolution requesting the Select Board to erect a new monument in a highly visible and public outdoor location to honor the contributions women have made to improve Lexington; that the Select Board take this request into account when preparing the next year's budget; and that the Select Board help facilitate this effort through coordination of or delegation to the relevant committees so that a recommendation will come to Town Meeting in Spring 2021, with some visible progress made by August 26, 2021, or act in any other manner in relation thereto. (Inserted by Jessie Steigerwald, Betty Gau and 100 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to request the Select Board to erect a new and intersectional monument in celebration of the 100th anniversary of the 19th amendment to the United States Constitution. This monument would celebrate and pay tribute to the many contributions that women have made across time to Lexington's place in history and to our community. ARTICLE 8 SYSTEMIC RACISM RESOLUTION (Citizen Petition) To see if the Town will pass a non-binding resolution to consider racial and other equity impacts in all its decisions and planning processes, including the role of systemic racism, with the goal of making Lexington a truly equitable community; or act in any other manner in relation thereto. (Inserted by Deborah Strod and 100 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to adopt a resolution that seeks to make Lexington a more diverse, inclusive, equitable, and anti-racist community by actively considering racial and other equity impacts in all current and future decisions and planning processes with the goal to end systemic racism. 3 ARTICLE 9 AMEND ZONING BYLAW-DISTANCE FROM BASEMENT, SLAB OR CRAWL SPACE AND GROUNDWATER To see if the Town will vote to amend the Zoning Bylaw to regulate the distance between groundwater elevations and building basements, crawl space floors, or slab elevations; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This zoning amendment is in response to residents' requests to address the impacts on their property of displaced groundwater from abutting new construction being built in the water table. This will also help prevent new illegal connections to the Town system from new construction in the water table. ARTICLE 10 AMEND ZONING BYLAW- SHORT TERM RENTALS To see if the Town will vote to amend the Zoning Bylaw to regulate short term rentals; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would amend the Zoning Bylaw to regulate short term rentals. ARTICLE 11 AMEND ZONING BYLAW-SITE PLAN REVIEW To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington to amend applicability of, exceptions to, and notice requirements for site plan review; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would adjust the existing exceptions to site plan review to require review when parking areas are significantly expanded, limit it for small changes to large buildings, and modernize notice requirements. ARTICLE 12 AMEND ZONING BYLAW-FINANCIAL SERVICES To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington regarding the regulation of financial, drive-up, and auto-oriented services; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would adapt a variety of financial services regulations to be consistent with current industry practice and regulate drive-up and auto-oriented service uses consistently. ARTICLE 13 AMEND ZONING BYLAW-SOLAR ENERGY SYSTEMS To see if the Town will vote to amend the Zoning Bylaw to reduce restrictions on solar energy systems; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) 4 DESCRIPTION: This article would encourage construction of solar energy systems by exempting these systems from certain existing setback, height, site coverage, and roof coverage standards, and permitting them in all districts. ARTICLE 14 AMEND ZONING BYLAW-WIRELESS COMMUNICATION FACILITIES To see if the Town will vote to amend the Zoning Bylaw to conform to changes in federal law and regulations regarding wireless communication facilities, including streamlining permitting processes and standards, adding design guidelines; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: This article would update the Zoning Bylaw to reflect changes in federal law and regulations regarding wireless communication facilities. Proposed changes include streamlining permitting of wireless facilities on private property to meet federal `shot clock' deadlines by not requiring special permits and expanding acceptable justifications for adding new facilities. ARTICLE 15 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS To see if the Town will vote amend the Zoning Bylaw to correct internal references, remove unreferenced definitions, and reformat sections of the Bylaw to help clarify the intent of the Bylaw; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Planning Board) DESCRIPTION: These changes are clerical in nature and are not intended to change interpretation of the Zoning bylaw in any substantive way. ARTICLE 16 AMEND ZONING BYLAW AND MAP- HARTWELL AVENUE AREA (Citizen Petition) To see if the Town will vote to amend the Zoning Bylaw and Zoning Map to alter and supplement dimensional and other standards for the CM district to permit additional development; rezone lots not used for residential purposes near Hartwell Avenue and southwest of Bedford Street into the CM or GC districts; or act in any other manner in relation thereto. (Inserted by the SelectBoard on behalf of Charles Hornig and 9 or more registered voters) DESCRIPTION: The changes proposed under this article would allow additional desirable commercial development along Hartwell Avenue and Bedford Street. ARTICLE 17 AMEND THE ZONING BYLAW AND MAP- BEDFORD STREET NEAR HARTWELL AVENUE (Citizen Petition) To see if the Town will vote to amend the Zoning Map to rezone lots not used for residential purposes northeast of Bedford Street near Hartwell Avenue into the CM and TMO-1 districts, or act in any other manner in relation thereto. (Inserted by the SelectBoard on behalf of Charles Hornig and 9 or more registered voters) 5 DESCRIPTION: This article would expand the CM (manufacturing) and TMO-1 (transportation management overlay) districts by moving the #475 (Boston Sports Club) Bedford Street property into the existing CM and TMO-1 districts to allow additional commercial development. ARTICLE 18 AMEND ZONING BYLAW-FRONT YARD, TRANSITION, AND SCREENING AREAS (Citizen Petition) To see if the Town will vote to amend the Zoning Bylaw to regulate front yard, transition, and screening areas along streets consistently within each district, or act in any other manner in relation thereto. (Inserted by the SelectBoard on behalf of Charles Hornig and 9 or more registered voters) DESCRIPTION: The changes proposed under this article would allow consistent streetscapes within a zoning district by requiring consistent front yard, transition, and screening areas along a street independent of the zoning district of lots across the street. SIGNATURES 6 S Mop �775 U rn Town of Lexington n MODERATOR APRIL]fr DEBORAH BROWN 0IN C� ATTACHMENT A August 20,2020 DELIVERED BY EMAIL Dear Select Board Members, In view of the ongoing COVID-19 pandemic and the ongoing federal, state and local advisories to practice social distancing and avoid the congregation of crowds, I request approval to conduct Lexington's upcoming Fall Special Town Meeting, scheduled to commence October 14,2020,through remote participation. I propose to use a combination of: (1)the Zoom video conferencing platform, (2) the online VVoter module provided by our electronic voting vendor, Option Technologies OR comparable online voting tool developed by Select Board member Joe Pato, and(3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. I certify that,with the assistance of Select Board Chair Doug Lucente, Select Board member Joe Pato, Town Meeting Members' Association Chair Ben Moroze, and members of Town staff, I have tested all components of the system described above and am satisfied that this system will enable our meetings to be conducted in substantially the same manner as if they had occurred in person at a physical location. I certify that the system(i) allows the moderator,town meeting members,town officials and any other interested members of the public to identify and hear the moderator and each town meeting member who attends and participates in the remote meeting, as well as any other individuals who participate in the meeting; (ii)provides the ability to determine whether a quorum is present; (iii) allows participants to request recognition by the moderator and makes such requests visible to the meeting participants and the public; (iv) allows the moderator to determine when a town meeting member wishes to be recognized to speak, make a motion, or raise a point of order or personal privilege; (v) enables the moderator to recognize a town meeting member,town official or other individual and enable that person to speak; (vi) provides the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested members of the public to access the meeting remotely through LexMedia for purposes of witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the public to participate in debate through the submission of statements for or against a motion; and(ix)provides for the town meeting to be recorded and available for future viewing. I further confirm that I have consulted with Lexington's Commission on Disability regarding system accessibility. Sincerely, Deborah Brown Town Moderator 617-512-7901 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 7 TOWN OF LEXINGTON WARRANT 2020-3 SPECIAL TOWN MEETING Commonwealth of Massachusetts Middlesex, ss. To either of the Constables or Town Clerk of the Town of Lexington, in said County, Greetings: In the name of the Commonwealth of Massachusetts, you are directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet by means of the audio/video conferencing platform described more particularly below on October 14, 2020 at 7:30pm, at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. Pursuant to Chapter 92 of the Acts of 2020, the Town Meeting shall be held remotely by the means requested by the Moderator as follows: Town Meeting members will attend and vote by logging into: (1) the Zoom videoconferencing platform, (2) the online VVoter module provided by our electronic voting vendor, Option Technologies OR comparable online voting tool developed by Select Board member Joe Pato, and(3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. Other Town residents who wish to follow the proceedings may do so via LexMedia at https://www.youtube.com/user/ LexMediaMATV. Residents who wish to participate in the Meeting may contact the Town Clerk's Office at clerkklexin tonma.gov and by completing the online form at www.LexingtonMA.gov/Fa112020STM . For more information, please see the Moderator's letter dated September 1, 2020 to the Select Board attached to this warrant as Appendix A. ARTICLE I REPORTS OF TOWN BOARDS, OFFICERS AND COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town Meeting session by boards, officers, or committees. ARTICLE 2 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior years; to determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the goods were received or the services performed and for which no money was encumbered. 1 ARTICLE 3 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, dissolve, rename and/or appropriate sums of money to and from Stabilization Funds in accordance with Massachusetts General Laws, Section SB of Chapter 40 for the purposes of: (a) Section 135 Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public Transportation; (d) Special Education; (e) Center Improvement District; (f) Debt Service; (g) Transportation Management Overlay District; (h) Capital; (i) Payment in Lieu of Parking; (j) Visitor Center Capital Stabilization Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m) Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to establish, dissolve, and/or fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for the specific designated purpose by atwo-thirds vote of an Annual or Special Town Meeting, for any lawful purpose. ARTICLE 4 RESCIND PRIOR BORROWING AUTHORIZATIONS To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles; or act in any other manner in relation thereto. (Inserted by the Select Board) DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no longer required for its intended purpose. ARTICLE 5 AMEND FY2021 OPERATING,ENTERPRISE AND CPA BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 4, 5, 9 and 10 of the warrant for the 2020 Annual Town Meeting to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by tax levy, by transfer from available funds including the Community Preservation Fund or by combination of any of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This is an annual article to permit adjustments to current fiscal year (FY2021) appropriations. 2 ARTICLE 6 AMEND POST EMPLOYMENT INSURANCE LIABILITY FUND To see if the Town will vote to make supplementary appropriations, to the Town of Lexington Post Retirement Insurance Liability Fund, to be used in addition to appropriations made pursuant to Article 17 of the 2020 Annual Town Meeting during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations regarding post-employment benefits that may be necessary; determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for Town of Lexington retirees. Beginning with the FY2007 audit, the Town was required to disclose this liability. Special legislation establishing a trust fund for this purpose was enacted in 2002. ARTICLE 7 LAND ACQUISITION To see if the Town will vote to authorize the Select Board to purchase, take by eminent domain, or otherwise acquire for Open Space, Community Housing and Preservation of Historic Resources a particular parcel or parcels of land; and to appropriate a sum of money therefor and determine whether the money shall be provided from the tax levy, by transfer from available funds, including the Community Preservation Fund, or by borrowing, or by applying and receiving funding from available grant sources to reimburse the Town for a portion of the purchase price of the property; to enter into any contracts and agreements related to the application or the award of funds; or any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the Request of the Community Preservation Committee) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article requests funds to purchase land. ARTICLE 8 REDUCE LEGAL EXPENSES (Citizen Petition) This citizen's proposal is to reduce the appropriation in the line item 8120 (legal expenses for the town) for fiscal year 2021 from the $410,000 to $110,000 and increase the amount appropriated for town in line item 8200 (town manager office and human resources) by $100,000. During FY 14-18 the town (exclusive of the school department) has annually spent on average more than $620,000 in legal expenses. More than 80% of this legal work is of a routine nature that could be done by in-house counsel. (Inserted by the SelectBoard on behalf of Richard Neumeier and 9 or more registered voters) DESCRIPTION: This article seeks Town Meeting approval to hire in-house counsel for legal services for the Town for fiscal year 2021. This proposal would reduce the appropriation in line item 8120, legal expenses for the Town, from $410,000 to $110,000 and increase the appropriation in line item 8200 of the Town Manager's budget by $100,000. 3 SIGNATURES 4 `S Mop 775 Town o Lexington � � ;rw MODERATOR _ t rn IZ DEBORAH BROWN APRIL]f" 'cd�,cil September 1, 2020 DELIVERED BY EMAIL Dear Select Board Members, In view of the ongoing COVID-19 pandemic and the ongoing federal, state and local advisories to practice social distancing and avoid the congregation of crowds, I request approval to conduct the proposed 2020-3 Special Town Meeting, scheduled to commence October 14, 2020, through remote participation. I propose to use a combination of: (1) the Zoom videoconferencing platform, (2) the online VVoter module provided by our electronic voting vendor, Option Technologies OR comparable online voting tool developed by Select Board member Joe Pato, and(3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. I certify that, with the assistance of Select Board Chair Doug Lucente, Select Board member Joe Pato, Town Meeting Members' Association Chair Ben Moroze, and members of Town staff, I have tested all components of the system described above and am satisfied that this system will enable our meetings to be conducted in substantially the same manner as if they had occurred in person at a physical location. I certify that the system (i) allows the moderator, town meeting members, town officials and any other interested members of the public to identify and hear the moderator and each town meeting member who attends and participates in the remote meeting, as well as any other individuals who participate in the meeting; (ii)provides the ability to determine whether a quorum is present; (iii) allows participants to request recognition by the moderator and makes such requests visible to the meeting participants and the public; (iv) allows the moderator to determine when a town meeting member wishes to be recognized to speak, make a motion, or raise a point of order or personal privilege; (v) enables the moderator to recognize a town meeting member, town official or other individual and enable that person to speak; (vi)provides the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested members of the public to access the meeting remotely through LexMedia for purposes of witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the public to participate in debate through the submission of statements for or against a motion; and (ix)provides for the town meeting to be recorded and available for future viewing. I further confirm that I have consulted with Lexington's Commission on Disability regarding system accessibility. Sincerely, Deborah Brown Town Moderator 617-512-7901 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 5 OVS MORN/ 775 m 'p Town of Lexington Q � x o Z� D i n W MODERATOR v APRIL 19T" DEBORAH BROWN �FX I N 6-1 September 1, 2020 DELIVERED BY EMAIL Dear Select Board Members, In view of the ongoing COVID-19 pandemic and the ongoing federal, state and local advisories to practice social distancing and avoid the congregation of crowds, I request approval to conduct the proposed 2020-3 Special Town Meeting, scheduled to commence October 14, 2020, through remote participation. I propose to use a combination of: (1) the Zoom videoconferencing platform, (2) the online VVoter module provided by our electronic voting vendor, Option Technologies OR comparable online voting tool developed by Select Board member Joe Pato, and (3) an online queuing function developed by Select Board member Joe Pato to facilitate the process of debate. I certify that, with the assistance of Select Board Chair Doug Lucente, Select Board member Joe Pato, Town Meeting Members' Association Chair Ben Moroze, and members of Town staff, I have tested all components of the system described above and am satisfied that this system will enable our meetings to be conducted in substantially the same manner as if they had occurred in person at a physical location. I certify that the system (i) allows the moderator, town meeting members, town officials and any other interested members of the public to identify and hear the moderator and each town meeting member who attends and participates in the remote meeting, as well as any other individuals who participate in the meeting; (ii) provides the ability to determine whether a quorum is present; (iii) allows participants to request recognition by the moderator and makes such requests visible to the meeting participants and the public; (iv) allows the moderator to determine when a town meeting member wishes to be recognized to speak, make a motion, or raise a point of order or personal privilege; (v) enables the moderator to recognize a town meeting member, town official or other individual and enable that person to speak; (vi) provides the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested members of the public to access the meeting remotely through LexMedia for purposes of witnessing the deliberations and actions taken at the town meeting; (viii) allows members of the public to participate in debate through the submission of statements for or against a motion; and (ix) provides for the town meeting to be recorded and available for future viewing. I further confirm that I have consulted with Lexington's Commission on Disability regarding system accessibility. Sincerely, Deborah Brown Town Moderator 617-512-7901 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Approve Deed - Parcel 1-A Edison Way, Map 48, Parcel 96 PRESENTER:TER• ITEM S NUMBER: Jim Malloy, Town Manager I.2 SUMMARY: The Town is targeting to close within the week on the p urc has e of property located off Edison Way, Lexington, Massachusetts, identified as P arc el 1-A on the plan dated August 20, 2020; P arc el ID 48-96. Action by the Board is required to approve the deeds and to authorize the Town Manager to sign the related closing documents. SUGGESTED MOTION: Move to amend that certain Purchase and Sale Agreement between the Lexington Historical Society, as seller, and the Town, as buyer, dated May 7, 2020 for the purchase and sale of the Property (the "Purchase and Sale Agreement"), by deleting Exhibit C in its entirety, and replacing it with the Plan; and Move to approve the deed to the Property substantially in the form presented at the September 2, 2020, with final changes to be made by the Town Manager in consultation with town counsel; and Move to authorize the Town Manager to take all actions on behalf of the Town that are reas o nab ly necessary, in the judgment of the Town Manager, to complete the p urc has e of the Property in accordance with the P urc has e and Sale Agreement, as amended, and the applicable Town Meeting vote, including without limitation delivering closing funds and signing a deed acceptance, closing forms, closing documents, and settlement statements. FOLLOW-UP: TMO will execute closing documents for this purchase. DATE AND APPROXIMATE TIME ON AGENDA: 9/2/2020 6:50pm ATTACHMENTS: Description Type F) I'listorical Society 1.7dis011 Way I)eed l3dackup Maletial F) ANR........Purchase froixii.l.listoncal Society Backup Matetial F) Select-Board Vote Purchase f'r(m-ii I'liston.cal Societly 1.3mickup Matetial QUITCLAIM DEED 0 The LEXINGTON HISTORICAL SOCIETY, a Massachusetts Nonprofit Corporation with an p � ° address of 13 Depot Square, Lexington, MA 02420 (GRANTOR), For consideration of One Hundred Seventy-Seven Thousand and no/100 ($177,000.00) Dollars paid, ,Grants to The TOWN OF LEXINGTON a Massachusetts municipal corporation,p � actin b g y and through its Select Board, with a mailing address of 1625 Massachusetts Avenue, Lexington, MA ct 02420 (GRANTEE) ° WITH QUITCLAIM COVENANTS, w The land with improvements thereon located off of Edison Way in the Town of Lexington, Massachusetts, shown as "Parcel 1-A" on plan entitled "Plan of Land, Land Abutting Edison � Way(Parcel ID 48-96), Prepared for Town of Lexington, Massachusetts"by GCG Associates, Inc. dated August 20 2020 recorded herewith containing 5 049 square feet more or less g � g � q according to said plan. 0 Being a portion of the premises conveyed to GRANTOR by deed dated October 13, 1999 recorded with the Middlesex South District Registry of Deeds, Book 30759, Page 167. The foregoing is conveyed subject to, and with the benefit of, easements, restrictions and encumbrances of record, if any, in so far as the same may now be in force and applicable. This is not all or substantially all of the assets of the GRANTOR. No Massachusetts excise stamps are affixed hereto as the GRANTEE is a municipality. See certified copy of Article 25 of the Town of Lexington 2020 Annual Town Meeting, recorded herewith. [For signatures see next page] WITNESS our hands and seals as of the day of , 2020. LEXINGTON HISTORICAL SOCIETY By: COMMONWEALTH OF MASSACHUSETTS Middlesex County , 2020 Then personally appeared before me, the undersigned notary public, the above-named Barry Cunha, known to me or proved to me through satisfactory evidence of identification, which were 11 to be the person whose name is signed on the preceding or attached document in my presence and acknowledged to me that he signed it voluntarily for its stated purpose as President of the Lexington Historical Society. Notary Public: My commission expires: COMMONWEALTH OF MASSACHUSETTS Middlesex County , 2020 Then personally appeared before me, the undersigned notary public, the above-named David Chanoux, known to me or proved to me through satisfactory evidence of identification, which were , to be the person whose name is signed on the preceding or attached document in my presence and acknowledged to me that he signed it voluntarily for its stated purpose as Treasurer of the Lexington Historical Society. 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(wn CN c0 U rr �W N M �3v�c LL- W O Q O En � YLO a.Z�ZO awm0� � \o O O p z�00ao Z It Z Lu Z wa�A� O Q-k X W w"awo O � 4 �3a CERTIFICATE OF VOTE OF THE LEXINGTON SELECT BOARD This is to certify that at a meeting of the Lexington Select Board duly held on the 2nd day of September, 2020, the Select Board voted as follows with respect to the land and improvements located off Edison Way in Lexington identified as "Parcel I-A" on that certain plan entitled "Plan of Land, Land Abutting Edison Way(Parcel ID 48-96), Prepared for Town of Lexington, Massachusetts" and dated August 20, 2020 (the "Plan"), containing approximately 5,049 square feet (the "Property"): VOTED: To amend that certain Purchase and Sale Agreement between the Lexington Historical Society, as seller, and the Town, as buyer, dated May 71 2020 for the purchase and sale of the Property(the "Purchase and Sale Agreement"), by deleting Exhibit C in its entirety, and replacing it with the Plan; and VOTED: To approve the deed to the Property substantially in the form presented at the September 2, 2020, with final changes to be made by the Town Manager in consultation with town counsel; and VOTED: To authorize the Town Manager to take all actions on behalf of the Town that are reasonably necessary, in the judgment of the Town Manager, to complete the purchase of the Property in accordance with the Purchase and Sale Agreement, as amended, and the applicable Town Meeting vote, including without limitation delivering closing funds and signing a deed acceptance, closing forms, closing documents, and settlement statements. Nathalie Rice Town Clerk [DATE] COMMONWEALTH OF MASSACHUSETTS MIDDLESEX, SS. On this day of , 2020 before me, the undersigned notary public, personally appeared Nathalie Rice, Town Clerk of the Town of Lexington, proved to me through satisfactory evidence of identification, which was personal knowledge, to be the person whose name is signed on the preceding or attached document, and acknowledged to me that he/she signed it voluntarily for its stated purpose. Notary Public My commission expires: AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Joint Meeting- Select Board, Planning Board and Economic Development Advisory Committee PRESENTER: ITEM Amanda Loomis Planning Director& NUMBER: S andhya Iyer, Director of Economic Development I.3 SUMMARY.- Amanda Loomis, Planning Director and S andya Iyer, Economic Development Director will provide and update on the Hartwell Rezoning Initiative. In addition to the presentation, to support the discussion attached are the following materials: • Hartwell Rezoning Initiative Comparison and Risk Analysis dated September 2, 2020 • Communication Outreach Plan dated September 2, 2020 Three news articles cited in the slides • Middlesex 3 Coalition Press Release:M3 Member Maugel Architects Selected to Reposition Lexington Property into a Best-in-Class Life Science Asset dated August 19, 2020 • CBRE Press Release: Unabated Demand for Life Science Space in Boston Fueled by Increasing Funding and Deep Talent Pool dated March 9, 2020 • Boston Real Estate Times: C O VID-19 accelerates momentum nationwide for life sciences real estate demand, Boston remains on the top dated August 18, 2020 The staff is seeking feedback from the SB, PB and EDAC on the LUHD Department's public outreach and communication plan including collaboration with the Citizen Articles and Ted Brovitz of Brovitz Community Planning& Design and to reaffirm their support for moving the project forward to 2021 ATM. SUGGESTED MOTION: FOLLOW-UP: The Select Board and Planning Board will be meeting on September 14th at 6:00 p.m. to finalize the plan. DATE AND APPROXIMATE TIME ON AGENDA: 9/2/2020 7:00pm ATTACHMENTS: Description Type F) 9.2.20(.1wer rnierno Cb v e r VII e mc) F) 11aftwell Re2x)ning Presenfatlion Presentlation. F) 09.02.2020 flartw 11(A)fTarison and Risk Analysis 13ackup Material F) ("brun'linication Outre�ach.Plan. 1.3ackup VIlatlefial F) Supportling'Article Boston.Real 1�1.state 11.I ji-nes Nackup VI[aterial F) SUPPotting Article VIliddisex.3 C.'balition 1,3ackup Material F) Supporting Afticle CBRE 13ackup M.aterial tl 51 i Town of Lexington ARRILu9' LAND USE,HEALTH,AND DEVELOPMENT DEPARTMENT Date: September 1, 2020 To: Jim Malloy, Town Manager Cc Carol Kowalski,Assistant Town Manager for Land Use Health and Development Kim Katzenback, Executive Clerk Re: September 2, 2020 Select Board/Planning Board/Economic Development Advisory Committee Joint Meeting On September 2, 2020, we are pleased to present the Select Board, Planning Board and the Economic Development Advisory Committee an update on the Hartwell Rezoning Initiative. Attached are the presentation slides for the meeting. In addition, to support the discussion please find the following materials: • Hartwell Rezoning Initiative Comparison and Risk Analysis dated September 2, 2020 • Communication Outreach Plan dated September 2, 2020 Three news articles cited in the slides • Middlesex 3 Coalition Press Release: M3 Member Maugel Architects Selected to Reposition Lexington Property into a Best-in-Class Life Science Asset dated August 19, 2020 • CBRE Press Release: Unabated Demand for Life Science Space in Boston Fueled by Increasing Funding and Deep Talent Pool dated March 9, 2020 • Boston Real Estate Times: COVID-19 accelerates momentum nationwide for life sciences real estate demand, Boston remains on the top dated August 18, 2020 The purpose of the September 2 Joint Meeting is to update the Boards on the Hartwell Rezoning Initiative progress and to discuss the path forward. 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In 2019,the Town hired a consultant to aid in the development of zoning for the area,resulting in a preliminary proposal for zoning changes ("Brovitz Draft HIP Zoning").Since 2017,a parallel effort by a citizen resulted in zoning proposals addressing some of the same concerns ("Citizen's Article"). In an effort to ensure that the Hartwell Rezoning Initiative meets the expectations of stakeholders in Lexington,which include landowners/developers,nearby residential neighborhoods,the Lexington community,and Lexington staff/permitting authorities,the proposed Hartwell Rezoning Initiative must meet the following benchmarks: • Landowners/Developers, o Provide a clear,predictable,and efficient permitting process that sets expectations for consistency for all Applicants (one-stop-shop permitting) o Increase development opportunity and allows additional uses by-right • Nearby Residential Neighbors, o Address traffic and safety concerns o Create a transparent permitting process that allows for meaningful public engagement • Lexington Community, o Promote responsible economic development opportunities to enhance revenues o Attract clean manufacturing,biotech,research and development,and medical uses, while promoting a mixture of commercial uses o Address traffic and safety concerns o Create a transparent permitting process that allows for meaningful public engagement • Lexington Staff/Permitting Authorities, o Receive all of the required information at the time of application submittal to allow for an efficient review of a project o Establish clear regulations and standards that all projects are required to meet Over the past several weeks,there have been several staff meetings to discuss the rezoning of the Hartwell Avenue- Bedford Street area. Of the two proposed zoning efforts (the Citizen's Article and Brovitz's Draft HIP Zoning),neither proposal alone meets the expectations for all four stakeholders as outlined above. On Wednesday, September 2, 2020,staff from the LUHDD at a joint meeting of EDAC,the Planning Board,and the Select Board will present a path forward to ensure that all stakeholder expectations September 2, 2020- Page I 1 TTWEI iiiiiiiiR _i� are met.The remainder of this document provides a summary of the presentation regarding what was envisioned in 2017,what is on the table for draft zoning,and efforts that will be required to move forward collaboratively. 2017- Gamble&McKinney From 2017 into 2018,the Town of Lexington came together to develop a vision for the Hartwell Avenue and Bedford Street area ("Hartwell Zoning Initiative"). In 2018,David Gamble of Gamble & Associates presented a vision for the Hartwell-Bedford area ("Town's Hartwell Vision"),while Pam McKinney of Byrne McKinney&Associates, Inc.,provided a market feasibility study. The Town's Hartwell Vision as laid out for the Hartwell Zoning Initiative focused on underutilized land,trails and open space opportunities,infill and redevelopment, sustainable development,activation of space,streetscape enhancements,increased number of allowed uses,transportation,and off-street parking, Hartwell Avenue Planning Principles,as envisioned and presented by Mr. Gamble,were intended to support the Hartwell Zoning Initiative. Mr. Gamble's Hartwell Avenue Planning Principles' includes: • Capitalize on the natural environment towards health and recreation • Diversify transportation alternatives • Establish a new interface between Hartwell Avenue and its buildings with streetscape enhancements and lighting • Nurture a neighborhood by diversifying land uses • Foster pedestrian-scaled gathering spaces and mid-block connections • Anticipate diminished need for parking areas and capitalize on underutilized land for new development • Establish sustainable buildings and performance landscape standards 2019-Brovitz Zoning&Design Standards and Citizen's Town Meeting Zoning Articles In 2019, Brovitz Community Planning&Design ("Brovitz")was contracted to serve as the LUHDD's consultant to develop zoning and design standards that would allow the Town's Hartwell Vision to become a reality.The Brovitz Draft HIP Zoning,drafted as Form-Based Code,was first presented to the Planning Board in September of 2019. It should be noted that the LUHDD has moved away from the Form-Based Code. Concurrently,the early versions of Hartwell-Bedford area zoning that was presented to the Planning Board in late 2017 and 2018 became the Citizens Article in 2019. The Citizen Article and Brovitz Draft HIP Zoning continued to evolve during this period,with ongoing discussions resulting in each proposal incorporating aspects of the other.After the Planning Board chose not to bring either proposal to the 2020 Annual Town Meeting,the Citizen Article was placed on the Warrant by petition. When trying to determine what each proposal gets the Town,it should be noted that the Citizen's Article and the Brovitz Draft HIP Zoning are not comparable.The Citizen's Article was intended to 1 It should be noted that Town's Hartwell Vision or Ms.McKinney's market analysis set the stage for the future development opportunity of this area,but did not provide specific details as to how this would be achieved. September 2, 2020- Page 1 2 TTWEI � iiiiiiiiI _i� start and complement Brovitz's efforts,while the Brovitz Draft HIP Zoning was intended to achieve the Town's Hartwell Vision. Below is a review as to how the Citizen's Article and Brovitz's Draft HIP Zoning supports the Town's Hartwell Vision. (NA: Not Applicable/Not Intended to meet the Town's Hartwell Vision-the author did not intend to address this item of the Town's Hartwell Vision;X:Achieves the Town's Hartwell Vision; and P: partially meets the Town's Hartwell Vision). VisionThe Town's Citizen�� ' Article Draft HIP Zonin m Diversification of Transportation ff................................................................................................................................................................................................................................................................................µ � ell . : r p t iti l m Hartwell/Bedford , trts t 4. Land UseDiversification 5. Open pace i k s NA P Parcel TemporaryActivation 7. Redevelopment of UnderutilizationL Redevelop8. t1A dditiolfill a Shared Off-StreetParking 10. Trails and Connections NA 2020-Risk Analysis In efforts to ensure a successful Hartwell Rezoning Initiative,it is essential to understand what is gained or what opportunity could be missed with the Citizen's Article and/or the Brovitz Draft HIP Zoning. Below is a summary of the risks/concerns of the Hartwell Rezoning Initiative as it stands presently and how such risks/concerns will be mitigated. ,1. Dimensional in consistency in the f i. ension.a1,"]." bl.e De e1 lI' .er-.i.::of J'317 pert:: .Analysis 'Tablet.l,: yield. i i uiUe ire �tmsite�w]II�� �I.�: t tm t1-.i�t reviews � i ti �and.i°�„� .�,���.� Concerns that several]pry rq e rt..i ens i.n y be c .n.fflt:]ii o s to make a. n -Iwo f' arm i mg after re ui,t ng efforts ire coin men.d. .ti o n.f� rI,the fi tl .]II.. "I'll.i.e Brovitz]p:: ra.it 111P Z(-.)rii,nge]p. am..en.d.inents to tfii,e smaller parcels of land.that could.result "Fable in diffi.ctfltie of.),.m.rcel.assemblage l t.eir Work..witti Citizen, Petitioner and 2 ....................... Amendments 1�:.t ]II e f Uses , r��,t�.�. �a.e��]u e �,i e two i.� i�.� and.�.i p date e "]II`� � �of'Uses Zoning l;yla i esir(,.-d tises a it-e i:iiissiti ft-m iri the 1.ab ,� .:�ei.-i .tte�,.b i i ght il.l.1 (� o� t ���i� .J e r of 1l� e�. l"I' 2"]... .tit tti��im�.��l�.]II:...1 111 zoning 111� t l �: m e. '.. ]I� �: . se]Il.n ,a it.]II......���P Zoning i�to Yield.t�.e ` .)s i i�]irt. el.]. i:i �.�.�. . . Town.Meeting to]ir t. ,:� �d���.,�u�u��.�,�Y to :: ° 11P are :r,t: p]IIc:� it „ t the expectations .1.1,. Special"]II:W. i:i.Me:-�t in tt k(:-holder ""7° :,.r tBrovitz i it I :I:: °"":::.� .. I)e �l�:�,M yneira �iw��.������,r �ttin 1°�w c� a.].t . ugh.revised .ti.1 resu t i j�i. .1 r ,,, th.,-,-tt creales a t::'aii.ight.i-(wi� r-i., Based.Code �, �����,�r�t.�pi,.-edict-.able� e ixiit:tti i One step]p:e��r ilt.° processn ��,,,,,, t shop e i."Yi.]iitti o� cOM.M.A.I n.h.."te:.or in..c..]II.u. .e .. September 2, 2020- Page 13 TTWEI � iiiiiiiiR _i� 3. "r rr. .rslon Of Two diff rent prq,?osals may y w i e lA (]on,men e .°"I"M public hearing ar i m e r.r rNr er'"r t com.es r:r rmr tr.-re heels of tli.e adopt-ion.of' ,i ti r,n' l. eti ti o iiii..at the ariiii.r .ther. Special°wF iiii..Me t1 11 Sets the fraiiiiii.ework for i.rn l ine :ati Revi(.:�w thePla irriii.ii.iiiig Board. of tfi e"17 n' I lar-twellVision,tm.it may Regifl.ar.ti.orr s to id.eiiirtify areas a that t: a can. resu.1t fi�i.developers l op er ofl i n g existing be u.f.-) .a.te.. p e rrrr r°i.tti r°°r g �°��.ce "� i far...(li ti n.a�r r:r r J. �. l p irn e t.an. .4-nplei"fientation of a. is n. t adopted.at 2021 A."I"Mrr rtw t pu.bfic en.ga gei,y�i.e .t et'r rrt "rror°. .. r:rrr i t r:rra t�t��111)°,. r r r r t ,�r ar sir ar e t:0 ( t r r °� u trm.rr ;� . l'.-i.art is rr q u.irre .fi-orn March of 2021 pl.-A.ii :a.n t l e r,�l o �t� otm,'A 1r.r r1'rrr r�ii tt r D nel. 11i �r. r�r�t,:of ail.cm, r r.�,�r r.�i ��.������. rr:r r.the a"F o uii.. plan., i t h..ar.focus r r,-r.pt,i.blic will. �� r° r clearm rr0 rr .rPr� i r„- � t. r°-r r t rr of stand.a.rc-Is "r rr ar con.sistent process ` it2020 t lixo r fi..March of 2021.. 1�" ,° � , . .- �e �� r r r,r�.rrr a ti . f th �t.�ii ill'' rrt�i cle and.d.Brovitz to r r.:.r (Y' (..:)r'wa.r°-apt. collaboratively................................................................... 1111. . w m „�. . P^ ��,..• ��°� ,... . ,���,:� 1)�.. e.t.a :r rrr,t: . �� .clear, ..rrr.r.Wr..��.. " �:: .. ,, ,,; ::; to 111 . ftom T'own 1:1[i i rr.. the 1 a H.1 rat t Rezoti.ing ta,t 'm. n.t 1'..h.a t ou.tµfi.n. ' t'l- phased. Mee tiny a corn.t:fl. t t�r:)�n approval r Citizen's a t rr� a :.t�r.a.ii�.n. .tl.r�ufl.r ail�� �ra�ti c,:n. Article aft, e a r r.Special""11"o rri.Meeting between.the Citizen.s Axti.(,A.e a n.d.the Confii.sion.with.two Hartwell rr zo n.in g revised.r r 1 P Z(.)rrr.r.r i..g effor°ts effort-:'efforl-:'s rxr,.r i n.g forward as tr)W11A.Ch. lf'fo rrt yields what r:.r, h.„ ttrei,,.e a:.][T t r: processes Q n '�h e need. Uc..rr assign t.a rr. a rr t.�to e u.rr,.� I.AJ1 r r: t will e arr,.- a. ,clear trt:fii to Guidelines r that t the°"Fr.:wn's If a rrt .ffl Vision is I.tr,e draft1" e sign °' .r. el ne , Proposed.Design. ti.fil.elines are Ierrr.gtmrr... °"I:le Design kl line will be and complicated, hi.ch may ire s ul t„v in c .n.d.e se. a n,c].irevi (n!�,J,bt t.r l,a i. ,. d.i ffi. u t.t e grra.t hJr.,1 i.r.°r.t ensi .!to for the"`owr,,,r,staff and.r:: arrr t °"Fo n.'s expectations Lion for projects in. en f(,-,)rr r r r g all of the r q i.r m ii-.t.s t..h.e 1 1a.rt , 1.1-1 d-` area. oti.t-lined.in.the Design. :ur i defi ne ; Division of the draft Design„ t:a r° t ar r t and.. into two set a rra t..e t r,::rcr„ran ermr.ts ft)rr jl,)p car r-.vt.-cotn.plying i fll-.i I.11e I exington,Design Guidelines �"r:rrr r e i grrr.Gij.idelines all.t raj .�;tr Ha. rrt: l l. Ber„ "rrrd I:: .i fir:.Guidelines in.itia.]foci i.s is on.C[I.e not clearly stale the rr.:r.lii. tri.ill Work in. r]r a.tm.r r,°a t.i,rr r,ii.witlh. .rr ei,-nei°i t ::rf an.Applicant to IlrYl t. t a. f l: fi.t. 1�. i�r� t: � to through to���; the exper,.1t.at-lio r. :.rrr I t r.P Zoning procesis to t.r,to rr arr:rtr :: ,�t, r rra °t.r :r, t,at a.t,M a '�(, Jnx.. rr. :rr�art to ,'.a :'' ;''.t ri.ecessary for eoii.cfi.project rarIlic( expectations t.ion " r rr b r::tt,.r.r.ds tv�iion a s to if prrr:rt�r .ta ensure rr ' r:,rrr.rrr.,„� r lAs Net Zero are rre q t.rl rrer.tr,:r rrrrr e 't ttr: "'11`o wn.'s goal pi.-oje:c s Net ej,,-r Er rl io pt-oect September 2, 2020- Page 14 TTWEI iiiiiiiiI _i� 2020/2021 -Hartwell Zoning Efforts Neither the Citizen's Article nor the Brovitz Draft HIP Zoning achieves all of the goals and expectations of all the project stakeholders.While each proposal has its strengths,the LUHDD needs to work in collaboration with both the Citizen's Article and Brovitz to ensure that the final rezoning efforts employ the Town's Hartwell Vision. The Table below provides a review as to how the Citizen's Article, Brovitz,and LUHDD will work in collaboration to accomplish the goals of the Town's Hartwell Vision and also meet the needs of all the identified stakeholders. • Dimensional Standards (§135-4.0,Table 2) • Table of Uses (§135-3.4,Table 1) • Zoning Map Amendments • Off-street Parking(§135-5.1) • Basic design standards (new§135-7.4) • Permitting process and refined design standards (§135-7.4) • Definitions (§135-10) • Design Guidelines 2020 - Fall Special Town Meeting 2021 -Annual Town Meeting Next Steps Therefore,to ensure a successful Hartwell Rezoning Initiative,we ask that the Planning Board and Select Board reaffirm their support for LUHDD's public outreach and communication efforts, including collaboration with the Citizen's Article and Brovitz. Such collaborative effort,although not traditional,would aid the clear communication of the project,utilize all of the public outreach efforts of both the Citizen's Article and Brovitz,also to allow for a more robust public outreach process. September 2, 2020- Page 1 5 HARTWELL REZONING INITIATIVE 09/02/2020 t ✓a B Q r V IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� r � �� � ,' �� , Communication Outreach Plan 9/2/2020 T'able Contents Communication Flow/Timeline...............................................................................................................2 KeyTopics...................................................................................................................................................3 Marketing&Communication Tools........................................................................................................3 Synchronous Communication: ...............................................................................................................3 Asynchronous Communication:.............................................................................................................3 Communication Outreach Map................................................................................................................4 StakeholderAnalysis.................................................................................................................................5 CommunicationPlan.................................................................................................................................7 SampleFAQs.............................................................................................................................................13 Key Objections Raised so far..................................................................................................................13 Communication Outreach Budget Request..........................................................................................14 1 1IIII a g e HARTWELL REZONING INITIATIVE 09/02/2020 Communication Flow/Timeline ........................................................................... Illlll�iiiii����� iiV��Na'x�tir��q ��Qmadu�titi�k�E¢ �`ti�tiyaa�a�r limilmIIum�iluNN�H �r a�� � ,. .. �i u�ViiN�omliili�� Pr7�d aaanba+d��uuu����`�,";"; 11 1111 IN .................................................................................................................................................................................................................................................. rl„v�ir �,��i` � . .: .......0, 4 ay 4A����»t I� I��IIIitltlhtlhtlNhHdhnB qu6��n,�...�„�„� ,��� il�li g e HARTWELL REZONING INITIATIVE 09/02/2020 Y......... ............................................... 1. Timeline and relation between Lexington Hartwell commercial rezoning vision,citizens article, and zoning bylaw(LUHDD&Consultant) 2. Advantages of rezoning for commercial use in Lexington 3. Transportation funding relies on rezoning efforts 4. A clear permitting process for developers and property owners S. 40 R Feasibility study plan 6. Long term traffic improvement plan Marketigg............ a C o m m u n it:va'ti o n 1 o Is • Zoom Meetings • Listening in sessions (bi-monthly office hours) • Attend committee,board,and community meetings to educate and discuss the Hartwell rezoning project(Chamber, M3 Coalition,all neighborhood board meetings) As ncli.rori.ous • One-page flyer with updated HIP rezoning information,rezoning map,and contact details • Emails to stakeholders with project details • Website • Banners and sandwich boards • Facebook • Twitter • LinkedIn • Newsletter HARTWELL REZONING INITIATIVE 09/02/2020 C"'ommunication Outrewch ..........:� L L j L 'E N I M& I fo711 .......... I I ICY "k Legend i.aoff i.aoff v ri- 4'e' IDraf't HIP' Boiundary Jiro rl ---- ---- commercia[Outreach 41 f AND jj, A R,es[dej nfila Out r eia c h . ......... ilM 00 oti o/` �N4( ............. T, J, d"I F 01 f P m ons CX v ygl g y%lm Agg rp /P ........I. 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Comments received will be summarized as big themes to inform the Planning Board's and the Select Board's decision making regarding the re-zoning recommendations.The staff and the public will continue to be able to review all individual comments online throughout the review period as well. 2) If I have questions,who can I ask? Email us at................................................................................ le. in t n , call us at 781 , or come join us via zoom on every second Thursday between 8:00 am to 9:00 am and fourth Thursday between 6:00 pm to 7:00 pm beginning of October 2020. 3) When does the public engagement sessions start and end? If you would like to participate please join us in a virtual community conversation hours starting in October 2020. The public engagement sessions will be held starting December 17tn, Thursday,from 8:00 am to 9:00 am via zoom. The last session will be on Thursday, March 18tn, from 6:00 pm to 7:00 pm via zoom. 4) How will the Zoning work? The Hartwell Innovation District rezoning is a community-based planning process. The community's Hartwell vision will be realized using a rezoning process. The draft document lays a foundation for the future of Hartwell over five,ten, and even twenty years after the rezoning. 5) Where can I find Information about Hartwell Rezoning Initiative? We're trying to make it easy to participate and find information.We have a dedicated Facebook page with information,you can also look for information and read the zoning articles on the refreshed Hartwell Rezoning Initiative webpage.We will be hosting community hours and public engagement session for comments and questions. X,`ey 0hiections Ra" ed s The Town of Lexington conducted series of communication outreach and surveys to communicate the vision of the Hartwell Innovation District. Some of the key issues that were raised consistently through different groups of stakeholders are: 1) Increase in commercial growth will result in increase in traffic a. Congestion and accidents 13 IIII a g e HARTWELL REZONING INITIATIVE 09/02/2020 b. Noise pollution c. Road condition and new street improvements 2) Increase in residential property in Hartwell/Bedford a. Change in mix of the commercial and housing will lead to urbanization b. This will affect the historic and small town demographic 3) With the increase in commercial and residential growth the Schools will be over-crowded Cbmmunication B11 ........ .......alelsillit" Materials Quantity Rate Total Cost One Sheeter (color copy) 1300 $ 0.55 $ 715.00 Mailing 1300 $ 0.55 $ 715.00 Banner 1 $ 150.00 $ 150.00 Sandwhich Board Poster 6 $ 9.00 $ 54.00 Posters 6 $ 5.50 $ 33.00 Social Media Ads $ 100.00 $ 100.00 Web Graphics No cost to put on town site Labor Hours Rate Total Cost Graphic Designer 40 $ 75.00 $ 3,000.00 GIS/Mapping In house? Photographer 6 $ 250.00 $ 1,500.00 Public Engagement Contract Services 50 $ 150.00 $ 7,500.00 $13,1767.00 14 1 a g e 8/31/2020 COVID-19 accelerates momentum nationwide for life sciences real estate demand, Boston remains on the top Boston Real Estate Times COVI D-1 9 accelerates momentum nationwide for life sciences real estate demand, Boston remains on the top By Boston Real Estate Times August 18,2020 i% r�Vim" MINE! /, ter.., ,,. � � , %/r,,., % ✓/ �/%%%/ „„ r /; /i ,l, A/// i � ,r. Wfc 41, pp ..,,, >r' i,t,rll � /, I/i,;,, /rrrrrrrrrrrrrrrrrrrrrrrrr / .rrrrrrr/ r / / ! r r / BOSTON - The U.S. life sciences cluster rankings were recently released in the ILL 2020 U.S. Life Sciences Outlook, which tracks top markets as well as the growth of nascent markets with growing levels of interest by life science companies and investors alike. Boston retained its ranking as the leader among U.S. life sciences ecosystems and one of the top recipients of venture capital (VC) investment. ILL research shows investor interest in life sciences has never been higher, both on the funding and real estate front. New requirements for suburban GMP space led the charge for an increase in overall tenant demand for the second quarter. "For the first time, suburban lab demand is double that of Kendall Square," offers Don Domoretsky, the head of JLL's Life Science Practice in Boston. "'This increase in demand is being fueled by strong development activity in the suburbs, companies re-evaluating their space needs, and a growing need for GMP manufacturing space in close proximity to Cambridge and Boston. In fact, demand for manufacturing space in Greater Boston is the highest it's been in over five years, representing over 30% of the active life science demand in the marketplace currently. Much of this demand is tied to the success of local cell and gene therapeutics companies ramping up clinical production." With over 50 local universities, multiple world-class research hospitals, and over $15 billion of private venture capital investment over the last three years, Greater Boston remains the epicenter of life science activity in the country, if not the world. The amount of scientific research and development firms in Greater Boston has increased by 51% over the last five years, to 1,983 today. https://bostonrealestatetimes.com/covid-19-accelerates-momentum-nationwide-for-life-sciences-real-estate-demand-boston-remains-on-the-top/ 1/2 8/31/2020 COVID-19 accelerates momentum nationwide for life sciences real estate demand, Boston remains on the top Boston Real Estate Times Beyond COVID-19 catalyzing life-sciences innovation, the upcoming expiration of a suite of patents creates an opportunity for mid-tier life sciences companies to pursue new long-term profit sources. Many new products on the market and in development are curative rather than therapeutic, increasing marketing potential and overall category growth. "Investors such as King Street Properties, Alexandria Real Estate Equities and Hobbs Brook Management will continue to look for opportunities to convert existing office space," Domoretsky also noted. "These firms are also seeking opportunities to develop new facilities in core markets like Lexington, Waltham and Watertown; as well as those further afield, such as Marlborough, Westborough and the Middlesex Corridor of Burlington, Billerica and Andover." Share this: [i 0 i��� Illiiiilllll' 61 t 1 ,,,,,, Related 1::.::.:k)s,toliiYs S ea Ilse lire Di lirlil,u I1[3os,ton Canilbliildge III a Ir,.e-t is -m lil to,,,,,,,IIIo IBos e In Ill,,,,,,,,alb III a lr .e,t Ill e lii se ' ,to Ib lima Ik. ois-t as dhe III .,,. III,,,,,,,,lii e Sciences III eves ;IIC;lire o III,,,,,,,,lii ii-n e III lii g II second,,,,,,,III a Ir es lab clus er lii lire Cluster lii lii -the s , 20 1 Massachusetts N1 a r m 61 2 0 1 �I'ul ���� p rt " Vi "[Ze or " ��q �r " Boston Real Estate Times https://bostonrealestatetimes.com/covid-19-accelerates-momentum-nationwide-for-life-sciences-real-estate-demand-boston-remains-on-the-top/ 2/2 8/31/2020 M3 Member Maugel Architects Selected to Reposition Lexington Property into a Best-in-Class Life Science Asset-Middlesex 3 Coalition e�n u M3 Member Maugel Archl* tects • • Selected Reposition Lexi'Ongton Property i a Best-in-Class LI* fe • Science Asset August 19,2020 in LATEST NEWS ARTICLES,REAL ESTATE /,O %f / w /%/ r II.III r u I f / ,I 1 f ir � / / I / a r, m I�IQY,V �I �w w4r ,�/i nlui I rr I i r I r I�i'IIII Illlr�liriylll', r� i / r I? r r i uuu'u'ul I / I //�,✓ 1j �/,IJ,, / i -//:. f a;, � rJI Nl %,//1 i,,rV I y, "^� / f j f/r% w / / f �qn / 1 / fr,I j 1 1 i f� f i f f I , I � , 1 I Y / ///���� /,,, .o ����������11111111111111111111111111111�111111111111111�1111111111111111111111�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�I�11111111 I ��II� ��II� ��II�����fIIII ��IIfIIIIIIIIIIIIfrIIIIIIIIIIII���llllllllllll(fol0lllllllll«r�rlllluulrcrr,,,,.,,, ��II�11�iI ���I�IIdr�IN���(((I�(l�/�ol�lC!w/,o����/,,,, PRESS RELEASE https://middlesex3.com/m3-member-maugel-architects-selected-to-reposition-lexington-property-into-a-best-in-class-life-science-asset/ 1/4 8/31/2020 M3 Member Maugel Architects Selected to Reposition Lexington Property into a Best-in-Class Life Science Asset-Middlesex 3 Coalition LEXINGTON, MASSACHUSETTS-The RMR Group has selected The Richmond Group and 'All"""rlllllcllllIll'bl","""i"""lt""Ile'll""cll,"Itllllsl'I to reposition Four Maguire Road in Lexington into a best-in-class life science asset. Located in the heart of the Lincoln Labs-Hartwell Avenue life science cluster,the two-story57,000 square foot building will be redesigned to create a modern lab environment with robust infrastructure and outdoor amenities that take full advantage of the building's natural surroundings. The Richmond Group of Hopkinton will manage preconstruction and construction efforts.AHA Consulting Engineers of Lexington will provide MEP/FP services. Located on a 7.2 acre site bordered by Kiln Brook and a picturesque natural habitat, renovations will include the creation of an outdoor amenity space, improved pedestrian connection between parking lots and building entrances, and better visibility from Maguire Road and Hartwell Ave. Facade improvements will focus on design enhancements to entrances and lobby improvements. The base building upgrades include all new mechanical and electrical infrastructure, utility services, multi-tenant layouts, lab utilities, and control areas for use and storage of hazardous materials. About Maugel Architects For over 25 years, Maugel Architects has been shaping exceptional spaces and creating environments for innovation and growth. Our designs come to life in millions of square feet of commercial real estate throughout New England for a wide range of industries, including advanced technology, life sciences, healthcare, industrial and residential. We value long term partnerships with clients, many of whom choose Maugel time and again to help them realize their vision. For more visit maugel.com. L'1111111111111111 Y About The Richmond Group' pg g l a elima e11036608 The Richmond Group, Inc., is a collection of highly-motivated professionals driven to provide a nimble,thoughtful, creative approach to managing the design and construction of life science facilities. Our clients are therapeutics and vaccines, and transforming treatments for cancer, and hemoglobinopathies. For nearly thirty years,we have stayed steadfast to our specialization, our approach, and our clients. This translates to a team of interdisciplinary specialists that provide our clients with a unique balance of economic,technical, and logistical solutions to any strategic or tactical facility challenge with a commitment to the same sense of urgency as our clients. h'Ar ipg ga e2 i m a e 10744960 https://middlesex3.com/m3-member-maugel-architects-selected-to-reposition-lexington-property-into-a-best-in-class-life-science-asset/ 2/4 8/31/2020 M3 Member Maugel Architects Selected to Reposition Lexington Property into a Best-in-Class Life Science Asset-Middlesex 3 Coalition Press Contacts M ge I A rc h i,,,te,,ct,s Robin Peters, Marketing Director 978 764 0384 P"I!Elt"!Qlr5@m""Ial"""!U,ge C11111011111"Im" I'll A 11:R C 11 1111 F F U IR IB 1110 FIE..:..0 III,,,,,,,I IN 0 IL.....OGY C 0 IN 0 Im III C l' VIII IL......0 III Im IN If 1 X III IN G FO IN III A U G AIRCII I III F l:..:.:..0 FS 0 Comments 0 There are no comments yet Leave a comment Your email address will not be published. Required fields are marked COMMENT NAME * EMAIL * https://middlesex3.com/m3-member-maugel-architects-selected-to-reposition-lexington-property-into-a-best-in-class-life-science-asset/ 3/4 8/31/2020 M3 Member Maugel Architects Selected to Reposition Lexington Property into a Best-in-Class Life Science Asset-Middlesex 3 Coalition WEBSITE Save my name, email, and website in this browser for the next time I comment. �P 0 S"r C 0�M IM�E�N"r Contact Us... �in 2020 Middlesex 3 Coalition https://middlesex3.com/m3-member-maugel-architects-selected-to-reposition-lexington-property-into-a-best-in-class-life-science-asset/ 4/4 8/31/2020 Unabated Demand for Life Science Space in Boston Fueled by Increasing Funding and Deep Talent Pool I CBRE UNITED STATES LOG I CBR < PREVIOUS N EXT > Unabated Demand for Life 0 0 Science Space in Boston Fueled is 0 by Increasing Funding and Deep Talent Pool Boston, MA I Marchg, 2020 f in Greater Boston To Remain the U.S. Life Science Leader for Foreseeable Future Life Science Firms Grow Beyond Kendall Square According to CBRE's new Boston Life Sciences report, after a decade of unstoppable growth in Cambridge sciences tenants expand their footprint from the resulting in a 1.5%vacancy rate, new life science clusters are emerging in the Greater Boston region as life s core. Over 500 life sciences and biotechnology companies are based in Boston and Cambridge with over 100 more in the suburbs. These companies reside in 30 mill® . Boston,Future developments are underway in rezoned stretches of West Cambridge, across the City of in the near-indense , and in the office parks of Waltham, Lexington, Wakefield, Burlington.Bedford and https://www.cbre.us/people-and-offices/corporate-offices/new-england/new-england-media-center/unabated-demand-for-life-science-space-in-boston-f... 1/4 8/31/2020 Unabated Demand for Life Science Space in Boston Fueled by Increasing Funding and Deep Talent Pool I CBRE "Kendall Square is at the epicenter of the explosion of genomics-based research in the life sciences industry and the repercussions are being felt in a ® way across Greater Boston," said Steve Purpura, vice chairman leading CBRE's Life Sciences business. ®® we expect continued growth in all submarkets, the Seaport District — now anchored by large, mature life science firms — is the fastest growing urban life science cluster in the country and is particularly well positioned for significant future growth." The long runway to profitability for new biotechnology and life sciences companies requires significant investment and subsidization to fund years of research and development. Boston and its suburbs saw 22% uninterrupted growth in funding from the National Institutes of Health from 2015 to 2019. Cambridge's venture capital funding stream increased 471% from $595.2 million in 2010-2012 to $3.4 billion in 2017-2019. With life sciences firmly rooted in the eastern Massachusetts economy, a $473 million renewal of the Massachusetts Life Sciences Initiative in 2018 is focused on workforce development, public school education, and encouraging geographic dispersion of life sciences ® to regions in central and western Massachusetts. An additional $150 million has been made available for tax credits tied to new hiring. Total life sciences employment in Suffolk, Middlesex and Norfolk Counties has grown to nearly 90,000 jobs since 2001. The life sciences industry's annual growth rate from 2010 to Q2 2019 averaged 4%, outpacing the overall private employment growth rate of 2%. Kendall Square remains the next frontier of biotech innovation as the life sciences begin to converge with the emergent field of ® intelligence. Over 2,000 master's and Ph.D. candidates are currently enrolled in the region's top universities in degree programs that could translate to careers in artificial intelligence and machine learnIng. About CBRE Group, CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world's largest commercial real estate services and investment firm (based on 2019 revenue). The company has more than 100,000 employees (excluding affiliates) and serves real estate investors and occupiers through more than 530 offices (excluding affiliates) worldwide. CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com. Media Contact https://www.cbre.us/people-and-offices/corporate-offices/new-england/new-england-media-center/unabated-demand-for-life-science-space-in-boston-f... 2/4 8/31/2020 Unabated Demand for Life Science Space in Boston Fueled by Increasing Funding and Deep Talent Pool I CBRE Lillian Beck Communication Specialist in CORPORATE HNFORMAIflON CORPORATE RESPONShMUIITY CASE SITUMHES Ir/ EM/ C EN'T r ABOUIT US PEOPLE AND OFFICES GLOBAL I I % ID I R",W IP N E"1T O REL,AlflONS O C 0 IIIII III���I� C II IIII(IIII I � v u u C� �II (IIIllll "'IIIII IIIO. l ,,II IIIII I�� I��I��I��� °°�IIIII°IIIIIIII� (IIIII IIIII. „,,;;;;, I� IIIII""""" 1I II1 IIIII Illlf°°'IIII' (IIIII� �;���1 il'IIIIIII IIIII �' ��Illlll�iiilliul��°°°Illlf°°'IIIII'�I�� Illlf°������IIIII'��.IIIII IIII,,Illllll�llll�i�l �I'''I��� Illlf°° IIIII IIIII I II"'I�i�ll https://www.cbre.us/people-and-offices/corporate-offices/new-england/new-england-media-center/unabated-demand-for-life-science-space-in-boston-f... 3/4 8/31/2020 Unabated Demand for Life Science Space in Boston Fueled by Increasing Funding and Deep Talent Pool CBRE O/ j Jr https://www.cbre.us/people-and-offices/corporate-offices/new-england/new-england-media-center/unabated-demand-for-life-science-space-in-boston-f... 4/4