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Home My WebLink About2009-04-29-BLT-RPTCARY MEMORIAL LIBRARY 1874 MASSACHUSETTS AVENUE LEXINGTON, MA 02420 BOARD OF LIBRARY TRUSTEES Wednesday, April 29, 2009 4 :00 PM Library Meeting Room AGENDA Call to Order - Norman Cohen Secretary's Minutes Vote -March 30, 2009- Trustees Minutes Financial Reports March 2009 Administrative Report Department Reports Friends Report Foundation Report Unfinished Business • Rules of Behavior • Meeting times and dates NPw M isi nPss Shire Corporation Proposal Stone Building PBC Liaisons Adjournment PDF processed with CutePDF evaluation edition www.CutePDF.com CARY MEMORIAL LIBRARY BOARD OF LIBRARY TRUSTEES ANNUAL MEETING March 30, 2009 4:00 p.m.- Large Meeting Room Present: Norman Cohen, Chair, George Burnell, Margaret Coppe, Howard Jaffe, Peter Kelley, Jeanne Krieger, Hanz Manz, Mary Ann Stewart, Jessie Steigerwald — Trustees; Phyllis Brooks, Friends of the Library, Kathryn Benjamin, Cary Memorial Library Foundation; Connie Rawson — Library Director, Kathleen Quinlan — Assistant Director, Ruth Lynn — Head of Children's Library, Peggy Bateson, Head of Circulation, Cynthia Johnson, Head of Reference Call to order: Norman Cohen called the meeting to order at 4:15 p.m. Introductions: Norman Cohen called upon each member present to introduce themselves for the benefit of the new trustees. Secretary's Minutes: The minutes of the March 4, 2009 Trustees meeting were approved. Financial Report: Connie Rawson presented the financial report for January and February 2009 and the proposed FY 2010 Trustee Budget. For the benefit of the new trustees, Connie detailed the sources of income for the library, which are fines and fees collected from library patrons, fundraising from the "Friends" and " the Foundation" as well as the municipal appropriation. She noted that the "Endowment Fund" was down significantly and that we would not be taking a distribution. Connie reported that we would be adding a line item for furnishings because there are many chairs and tables in need of repair and reupholstering. The damage is often due to vandalism especially on the mezzanine level where supervision is limited. Security cameras have had a positive impact but some graffiti and furniture damage still occurs. Connie commented that this problem is not unique to the library. We have created a quiet study area on the mezzanine level, which has helped somewhat with the congregation of teens on that level. Connie proposed a "suggested" budget request from the Friends of $25,000: $20,000 to be used for library materials and $5,000 for museum passes and programs, and $100,000 from the Foundation. The Foundation is interested in funding programs, which would allow us to allocate $10,000 of the Trustee budget for purposes other than programming. We are beginning to plan for a possible capital budget request for FY 2011. The Trustees approved the proposed FY 2010 Trustee budget. The Trustees approved the financial reports. Nominating Committee Report: Hank Manz presented the nominating committee's recommendations for the executive committee: Tom Diaz, Helen Cohen, Norman Cohen, Jeanne Krieger and Howard Jaffe. Trustees voted to approve the committee. Department Reports: These reports are in the trustee packets. Ruth Lynn - Head of Children's Library. Services children from birth to 11/12 years old. Ruth summarized the spring and summer programs and activities. Circulation of childrens' materials has increased significantly. Cynthia Johnson — Head of Reference detailed some of the upcoming programs and highlighted the Teens Tech Week in March and Lexington Reads in April. Peggy Bateson - Head of Circulation provided details of the 14 steps it takes to reserve a book online and observed how busy the Circulation Department is: on Sunday, March 29, the circulations staff checked out over 1,100 items during the four hours the library was open. Friends Report: Hosting a Staff Appreciation Tea on April 15, 2009 from 4 — 5:30 p.m. Book sale will be May 15 — 17, 2009 Foundation: Kathryn Benjamin reported that two new donor recognition panels will be displayed: one featuring named funds and endowment donors and the other featuring members of the Maria Cary Society. The Foundations Spring campaign will take place during April and May: Receipts from the Annual Fund are approximately 12% lower than receipts from last year; the current economic downturn is the likely explanation. The Foundation transferred $80,000 to the library in March 2009. A "Cary Library Art Sale and Soiree "; a fundraiser for the library organized by the Foundation, will be held on Sunday evening, May 3, 2009 from 6 — 8 p.m. Noted author Andre Dubus will speak at the library on Friday evening June 5 Unfinished Business: Connie Rawson updated the Trustees on the status of the material in the Stone building. It has been decided that the materials that were water damaged will be recycled as well as the ones that have mold. The materials that were usable have already been removed from the building and added to the main library's collection when appropriate. Usable children's books that were on the second level have also been offered to the elementary school librarians. It was suggested the public should be informed of the plans for the disposition of materials through a selectman's meeting. Rules of Behavior: Discussion will be postponed until the next meeting. The draft is in the Trustees packet. Closing dates for summer: We are funded to stay open on Sundays until Memorial Day Weekend and remain closed until the first weekend after Labor Day. In 2009, the library will be closed Sundays beginning May 24 and will reopen on Sundays beginning September 13, 2009. Meeting times and dates: The next meeting of the Trustees will be April 29 at 4 p. m. Meeting Adjourned at 5:20 p. m. Cary Memorial Library Income and Expense Summary Fiscal Year 2009 4/28/2009 FY 2009 Pagel December -08 January -09 February -09 March -09 Year to Date Income Summary $ - Municipal Appropriation $ (15,000.00) $ 1,843,685.00 Trustee Fines and Fees $ 6,381.15 $ 8,856.46 $ 6,519.76 $ 6,907.81 $ 64 Trustee Endowment $ - $ - $ - $ - $ - Foundation Gifts (SA) $ - $ - $ - $ 31,564.00 $ 72,534.00 Foundation Building (SA) $ - $ - $ 280.00 Friends Gifts (SA) $ 10,000.00 $ - $ - $ 10,000.00 Total $ 16,381.15 $ (6,143.54) $ 6,519.76 $ 1,991,216.83 ................................ ........................................................... Expense Summary General Fund -All Expenses $ 135,417.50 $ 151,373.44 $ 141,321.15 $ 134,390.40 $ 1,389,066.86 Trustee Expenses /Fines $ 5,659.07 $ 2,371.73 $ 9,550.60 $ 4,889.50 $ 36,743.37 Special Accounts $ 2,918.20 $ 3,904.30 $ 5,262.89 $ 4,012.84 $ 26,233.69 Total Trustee $ 8,577.27 $ 6,276.03 $ 14,813.49 $ 8,902.34 $ 62,977.06 Total All Funds - Expenses $ 143,994.77 $ 157,649.47 $ 156,134.64 $ 143,292.74 $ 1 1 452,043.92 * (SA) = SPECIAL ACCOUNTS TRUSTEES ENDOWMENT Funds Received $ 5,200.00 $ 55,320.00 Funds Transferred $ 55,320.00 Balance Unrestricted 2/28/09 $ 630,724.00 Balance Restricted 2/28/09 $ 182,828.00 Total Endowment $ 813,552.00 4/28/2009 FY 2009 Pagel Cary Memorial Library Municipal Appropriation Fiscal Year 2009 Expenses Income Balance Municipal Jan -09 Feb -09 Mar -09 Year to Date General and Technical - Personal Services $ 21,351.82 $ 23,162.72 $ 20,550.43 $ 204 $ 272,655.00 $ 68,449.56 Adult Library- Personal Services $ 82 $ 82,690.93 $ 82 $ 781 $ 1,035,030.00 $ 253,298.16 Children's Library- Personal Services $ 23,120.83 $ 23,473.21 $ 22,979.82 $ 224,956.13 $ 301,300.00 $ 76,343.87 Total Personal Services $ 126,714.13 $ 129,326.86 $ 125,722.71 $ 1,210,893.41 $ 1,608,985.00 $ 398,091.59 General and Technical- Expenses Printing $ 135.00 $ - $ - $ 2 $ 3,000.00 $ 314.87 Equipment Service and Repair $ 1 1 403.59 $ - $ - $ 2,327.59 $ 5,000.00 $ 2,672.41 Mileage $ 38.26 $ 118.19 $ 12.10 $ 184.35 $ 1,000.00 $ 815.65 Postage $ - $ - $ - $ 1 1 400.00 $ 1 1 400.00 $ - Minuteman Library Network $ - $ - $ - $ 64,855.83 $ 67,000.00 $ 2 Telephone $ 944.43 $ 790.44 $ 1 1 746.15 $ 7 $ 9,000.00 $ 1,301.47 Supplies $ 3,348.70 $ 1 1 215.80 $ 506.33 $ 14,670.28 $ 18,500.00 $ 3,829.72 Small Equipment $ 2 $ 2,051.99 $ - $ 16,343.67 $ 34,500.00 $ 18,156.33 Total General and Technical- Expenses $ 8,022.55 $ 4 $ 2 $ 110,165.38 $ 139,400.00 $ 29,234.62 Adult Library- Expenses AudioVisual Materials $ 1,595.00 $ 1,325.67 $ 1 1 222.26 $ 8,057.41 $ 8,600.00 $ 542.59 Books $ 3,296.95 $ 3,026.59 $ 2,062.45 $ 27,057.36 $ 42 $ 15,642.64 Total Adult Library- Expenses $ 4,891.95 $ 4,352.26 $ 3,284.71 $ 35,114.77 $ 51,300.00 $ 16,185.23 Children's Library- Expenses Books $ 11 1 744.81 $ 3,465.61 $ 3,118.40 $ 26,490.75 $ 44,000.00 $ 17,509.25 Total Children's Library- Expenses $ 11 1 744.81 $ 3,465.61 $ 3,118.40 $ 26,490.75 $ 44,000.00 $ 17,509.25 Total Municipal Expense $ 24,659.31 $ 11,994.29 $ 8,667.69 $ 171 $ 234 $ 62,929.10 Total Municipal $ 151,373.44 $ 141,321.15 $ 134,390.40 $ 1,389,067.14 $ 1,843,685.00 $ 454,617.86 FY 2009 Page 2 March 2009 Trustees Budget Report Beginning Budget March 09 Budget Balance Trustees Income Fines Circulation 4,240.91 Childrens Fines 2,000.55 Total Fines 6,241.46 Copies 442.35 Copy card machine 224.00 Total Fines 6,907.81 Trustees Income - Other 17,198.98 0.00 17,198.98 Total Trustees Income 17,198.98 6,907.81 10,291.17 17,198.98 6,907.81 10,291.17 Trustees Expenses Contractual Services 5,890.89 935.79 4,955.10 Copiers 4,541.14 0.00 4,541.44 Library Materials 13,017.30 418.36 12,598.94 Library Materials Refunds 53.00 Programs 4, 906.81 247.50 4,659.31 Staff development 3,780.35 1,245.48 2,534.87 Supplies 7,994.09 1,989.37 6,004.72 Technology /equipment 4,550.00 0.00 4,500.00 Total Trustees Expenses 44,680.58 4,889.50 39,794.38 44, 680.58 4,889.50 39, 794.38 Net income 2,018.31 Special Accounts Report March 2009 Beginning Budget March 09 Balance Remaining Ordinary Income /Expense Income Special Accounts Income Foundation Annual Fund 20,000.00 Small - gifts misc 1,364.00 Nida Nagel Gift 5,000.00 Endowment 5,200.00 Total Foundation 31,564.00 Total Special Accounts Income 31,564.00 Total Income 31,564.00 Expense Special Accounts Expenses Building and Furniture 35,805.40 247.50 35,557.90 Children's Room Printing 6,546.46 0.00 6546.46 Foundation Small - gifts misc 7,248.17 656.78 6601.39 Winsten Gift 446.67 129.68 316.99 Rooney Gift 6 0.00 6679.66 Misc. Funds 5 1 5460.33 Foundation - Other 33 10.22 33073.20 Total Foundation 95 2 92733.17 Friends of CIVIL Materials 1 Friends of CIVIL - Other 18 287.46 Total Friends of CIVIL 18 1 16686.02 Total special accounts 113 4 1093419.19 Cary Memorial Library 1874 Massachusetts Avenue • Lexington • Massachusetts • 02420 Phone: 781 - 862 -6288 • Fax: 781 - 862 -7355 • www.carylibrary.org ADMINISTRATION REPORT April 29, 2009 Connie Rawson Kathy Quinlan crawson @ci.lexington.ma.us kguinlan@ci.lexington.ma.us Cary Memorial Library Board of Library Trustees Stone Building Town Meeting has appropriated $180,000 in Community Preservation Funds for rehabilitation of the Stone Building. The Permanent Building Committee and Facilities Management are developing an RFP for this phase of the project. The Lexington Heritage Center Committee has had two meetings and continues to develop a plan for use of the building. The current focus of the group is the establishment of a mission statement and development of a business plan. As part of their research, Committee members visited two public /private partnerships on Thursday, April 9th. Jackson Homestead in Newton was visited in the morning and Bedford Old City H a l l in Bedford was toured in the afternoon. Staff Training Vivian Hsu, of Hsu & Associates, will be conducting a workshop for all staff at the June 19th, Staff Development Day. The workshop will be focused on workplace harassment prevention. The Library w i l l be closed until noon as customary. Building Issues Large Print Area The Large Print Area continues to be under construction. Preliminary discovery has been completed and a solution to the problem is in development. Administrative Report 4/29/2009 - 1 - Stairways The south lobby stairways was sanded and refinished on Monday, April 2 Oth while The Library was closed for the Patriot's Day holiday. The finished product is unacceptable and w i l l be redone at a later date. HVAC This is the first year that the Facilities Department has prepared the chiller for the cooling season. Air conditioning was not available over the weekend and was not operational until around 2:00 PM on Monday. The process to prepare the system was started on Friday, April 24 th , but the usual start-up problems caused a delay. Staff and customers were very uncomfortable on the days when there was no cooling, but the system is now up and running. Administrative Report 4/29/2009 - 2 - March 2009 Circulation Statistics 4/27/2009+ TOTALS 2008TOTALS 2009 BOOKS -ADULT 9 10,168 HIGH DEMAND-ADULT 4,120 4 SPEED READ 710 708 TEMPORARY RESERVE -ADULT 30 147 LARGE - TYPE -ADULT 510 453 PAP E RBAC KS -AD U LT 448 636 PERIODICALS -ADULT 530 650 ILL(NON -MLN) 131 138 VIRTUAL CATALOG 31 45 LITERACY 65 55 BOOK ON PLAYER -ADULT N/A 5 CASSETTE- ADULT - SPOKEN -HIGH DEMAND 2 CASSETTE - ADULT - SPOKEN 446 398 CASSETTES - ADULT- MUSIC 7 1 CDS- MUSIC - ADULT -HIGH DEMAND 12 18 CDS- MUSIC -ADULT 2,210 2,444 CDS - SPOKEN- ADULT -HIGH DEMAND 13 10 CDS - SPOKEN -ADULT 1,195 1 CD- ROM -ADULT 6 6 DVD OR VCD -ADULT 3 4 DVD -NON - FICTION -ADULT 824 1,235 TV SERIES 350 1 VIDEOS -ADULT 868 561 VIDEOS -NON - FICTION 394 258 MUSICAL SCORES 24 19 EQUIPMENT 3 27 MISCELLANEOUS 4 5 BOOK AND DISC 9 MUSEUM PASSES TOTAL ADULT 25,561 2%098 YOUNG ADULT MATERIALS 2 2 TOTAL YOUNG ADULT 2,362 2,844 4/27/2009+ March 2009 Circulation Statistics 4/27/2009+ TOTALS 2008TOTALS 2009 BOOKS - CHILDRENS 18,085 18,217 VIDEOS - CHILDRENS 984 845 VIDEOS - CHILDRENS -N.F. 293 277 HOLIDAY BOOKS - CHILDRENS 251 292 BOOK ON PLAYER - CHILDRENS N/A 37 CDS- CHILDRENS 182 129 CDS- SPOKEN - CHILDRENS 433 356 CASSETTES - CHILDRENS 15 1 SPOKEN CASSETTES - CHILDRENS 171 104 CD- ROM - CHILDRENS 219 201 DVD- CHILDRENS 1 1 PERIODICALS- CHILDRENS 106 106 PAPERBACKS- CHILDRENS 211 262 KITS - CHILDRENS 376 309 GAMES - CHILDRENS 2 LARGE- PRINT - CHILDRENS 5 2 TOTAL CHILDRENS 22,859 23,077 TOTALS 2008TOTALS 2009 Total Circulation 50,782 55,019 4/27/2009+ REFERENCE DEPARTMENT REPORT Trustees' Meeting April 29, 2009 Reference activities Reference librarians answered 3,768 questions in March which, except for October 2006, makes this the busiest month since we began gathering statistics in 2005, and reflects an 8.5% increase over March of 2008. Study room use, 365 reservations in all, was slightly lower than study room use in March 2008 when the study rooms were booked 399 times, but represents a 60% occupancy rate. Door -to -Door delivery is also up 10% over last year from 20 deliveries in March 2008 to 22 in March 2009. Circulation of the Chinese book collection increased 4.3% from of Feb. 09 and 19.4% from March 08. Circulation of Chinese AN materials grew 3.5% from Feb.09 and 27.4% from March 08. In general, a survey of the growth in programs, database usage, and volume of reference questions, along with anecdotal evidence of the number of people using study carrels and the periodical reading room points to significantly increased usage of the library, not surprising, since news reports reveal increased attendance all over the country during these difficult economic times. Programs Program activity picked up considerably in March after lighter programming in January and February. Four programs were offered on a wide variety of topics. The evening of March 5, Arthur Bakis from the Census Bureau spoke on "Know Your Community: Using Online Census Data. Unfortunately there was a conflict with a Town Meeting Member Association meeting that night so many who might have enjoyed the program were unable to attend; however, the audience of 15 asked numerous questions demonstrating a wide variety of backgrounds from small business and financial services to immunology, and town government. Thursday evening March 12, Dr. Matthew Raider attracted a crowd of 81 to his discussion of "The Healing Power of Meditation. On Thursday evening March 26, former school committee member Helen Cohen and her husband, Don Cohen gave a workshop on "Reading Poetry Together "; attendance was limited through sign -up to 20, but 21 people showed up. There was such enthusiasm for this program that another has been planned for May. Staff member Myroslava Shyprykevych once again taught "Ukrainian Egg Decorating" on Saturday afternoon, March 28. Once again sign -up limited attendance to 10, but 12 showed up. Database Usage Almost every database showed increased usage in March 2009 over usage in March 2008, except for the ABC -Clio social studies databases (42 searches, down from 50 the previous year), and Books in Print (489 searches, down from 529). Significantly, increased usage in the financial databases illustrates the effectiveness of the February programs on these resources taught by Margaret Donovan and Cynthia Johnson. The average 63 searches per month on Mergent jumped to an average of 233 searches per month after the programs. Usage of Morningstar increased from 559 searches per month before the programs to 733 searches per month after the programs, and the number of sessions on ValueLine increased from 60 per month before the programs to 71 per month after the programs. Perhaps the most interesting statistic concerning database searching in March 2008 and March 2009 (for all databases, with the exception of Mergent), showed a complete reversal in usage from remote to in- library. Not all databases differentiate between the two, but those that do showed more remote logins than in- library logins in March 2008, but more in- library than remote logins in March 2009 (again Mergent was the only exception) underscoring the increased usage of the library as a whole. Teen Activities Members of the Teen Advisory Board celebrated Teen Tech Week (conceived by the American Library Association) by partnering with Lexington's Senior Center to provide short informational sessions for seniors on five afternoons the week of March 9-13. Attendees signed up at the Senior Center which also helped publicize the program. Margaret Donovan and Kate Leppanen of the library's Technology department, worked with members of the TAB to schedule topics for each session, and a variety of TAB members shared the presentation of the following programs: March 9-- Social Networking; March 10- -Email and Chat; March 11 - -E- Commerce and E- Trade; March 12 -- Online Digital Media; and March 13- -Photo Management. The workshops were all well attended and participants were enthusiastic. Increased circulation of materials in the Teen area is proof that electronic media isn't the only format teens enjoy. In March 3,519 items were checked out, a 17% jump from March 2008. The TAB meeting on March 25, attended by 15 members, was devoted to planning programs for April and May. TO: Cary Memorial Library Board of Trustees FROM: Margaret Donovan, Head of Technology and Access DATE: April 22, 2009 RE: Report of the Technology Dept.: March - April, 2009 Technology and Programming The Technology Dept. is facilitating public webinar training on the use of the popular Morningstar database on April 29 from 4 - 5 p.m. in the Learning Center. There will be a notice in the "Library Lines" section of the Minute Man. Margaret and Kate are collaborating with Reference and Bibliographic Services librarians in the set -up of a dedicated "Audiovisual Items OPAC." Reference librarians are often asked about the best way to search for different media, and they field many questions about new AN items, including requests for printouts of new items. This new OPAC will have specialized searches programmed for all our electronic media by overall topic that is, by how we classify our AN items by call number: DVD, Videocassette, Playaway, Spoken CD, etc. Patrons will be able to print out lists if they wish, and the PC will be tied into our UniPrint print- management system. Agnes Pallaver, one of our "web wizards," has created a great interface. Before the OPAC is placed on the main level for patrons, we will install it in the Staff Room for staff suggestions and comment. Conference Report: Computers in Libraries (CIL), 2009 Technology Librarian Kate Leppanen attended CIL 2009 in Arlington, Virginia from March 28 to April 1. Although the topics at the myriad of workshops varied widely, several common themes emerged throughout. Perhaps of little surprise but of great importance is the rising use of social networking sites such as Twitter, Facebook, MySpace, and LinkedIn As the popularity of these types of sites continues to rise each day, libraries must seriously look at why members of their community use these sites and identify ways in which they can reach out to this constituency. The majority of people using social networking sites turn to online friends and members for answers to questions typically asked at a library; finding a way to fit ourselves into these online communities would be a great service to our patrons. Tied to the growth of social networking sites is the rise of a "library without walls" that offers the public dynamic library services (reference services, podcasting, and services we haven't even dreamed of yet). Several speakers underscored the need for libraries to use technology and networking to reach not only their regular patrons but also those who never or rarely come into the library. Kate also returned with information about two library products that we will be investigating further: One is an online scheduling product for staff; the other is a wireless printing solution that would allow patrons using our wireless network (and even patrons at home!) to send jobs to Cary printers for later printout and payment. MLN Presentation and Committee Report Margaret spoke at a March 26 MLN meeting about Cary's experience with "Express Lane," our self- checkout station at the Main Desk. MLN hosted a demo and discussion for several other libraries that are considering installing a self -check system. There are new features coming to our self- check: Patrons will be able to renew items and cancel reserves they have placed on items. These are things patrons have been requesting. Part of the demo was also devoted to enabling "e- commerce" at Express Lane. That is, patrons would be able to pay fines at the station with a credit card just as they would at home. Cary Library will be one of the libraries installing this feature, which should be very much welcomed by the public. The target date for the new Express Lane is June 2009. There will be an article in the Minute Man, "Meet the Express Lane" evenings for patrons, and we'll also install a large banner over the station. Margaret provided a "try -it -out" demo of Express Lane and its new features for one day the Staff Room for all to see and use. On April 14 Margaret attended a meeting of the MLN Innovation and New Technologies Working Group. One exciting innovation being considered for network use is the "I- Card" through Azigo ( See http : / /www.azigo.com/about.html Here is how Azigo describes its convenient electronic system typified by its software I -Card: Ever wonder why we still fill informs and remember passwords? Ever wish you could just tell your computer to sign you up at a new web site or update all your online profiles whenever your data changes? All with one click? I -cards look like physical ID cards but they're electronic. You can use them to create accounts and log into web sites with one click. Goodbye forms and passwords! The Wellesley Public Library will be piloting Azigo for staff use over the next few months in order to help determine the I- Card's convenience and usefulness as a library network offering. The committee also reviewed a number of open- source library catalog systems and library catalog add -ons that would offer patrons more: cell phone applications, "bridges" to online content outside of the library, and the ability for patrons to add reviews and "tags" to their favorite items or items of interest. Telephone and Website Library Service In March, 2009, there were 3,501 incoming calls to Cary Library. According to our statistics, that represents the largest number of incoming calls in four years. Certainly a lot of questions answered! Not surprisingly, the most popular destinations for callers were the Reference Desk and the Circulation Desk. Our website, www.carylibrary.org, continues to be a popular gateway. In March, there were 1,530 visits from outside the library, which represents an average month. It is interesting to note the pages with the most visitors: museum information, library hours, children's booklists, and the Stone Building Report. 2 Cary Memorial Library Circulation Department Trustees Report April 2009 March Statistics • 31,942 Lexington Adult Items Checked Out /In- Library /Network -Wide • 8,449 Lexington /Adult Items /Remote Renewals • • 4,005 Items Checked Out at the Self Check -Out Terminal • 27,470 Items Checked out at the Main Desk • ® ®® 3,, 535 TOTAL ITEMS CHECKED IN CIRCULATION TERMINALS • 219 Library Cards Issues $ 11149,92 Fines /Fees Paid /Ecommerce • 33.352 Items appeared on Lexington's Paging Lists. These items were requested by other MLN libraries to fill requests at their libraries. • Each item had to be retrieved from the shelves by a staff member and processed. • 183 Museum Passes Circulated • 57%/43% Patron On- Line /Staff In- Library Booking Ratio • 2,433 Patrons Registered in Library Insight (AS OF 04/03/2009) March Madness@ Cary The numbers tell the story! It's been a busy month. This time of year is always busy because of students doing their school assignments. The Circulation Staff kept busy with their daily tasks of processing bills, reserves and requests from other MLN libraries by Lexington patrons. Keeping up with the bins was a challenge each day, but with everyone pitching in to help we managed to get the work done. Public Service@ Cary Lexington is a community of library users. We have a regular group of patrons here each morning waiting at the door. They come to read the newspapers, use the internet, meet tutors or use a study room. Parents and nannies arrive with children to attend Children's programs and borrow materials. The adult programs offered in March were a wonderful success and brought many new patrons into the library. The library can is no longer defined as "a place to borrow books ". Cary Memorial library offers something for everyone. "People Counters" /What Do They Mean? We now have counters mounted at the entrances that count patrons as they enter and exit the building. Using the statistics we gather from these counters we can figure out daily attendance. It will be interesting to see how that number matches up to daily circulation. Springtime Happenings@ Circulation In April, Metrowest Massachusetts Regional Library System conducted its Spring 2009 Delivery Survey. The information from that report will be in my May 2009 Trustees Report. Stay tuned! CARP MEMORIAL LIBRARY CHILDREN'S SERVICES March - April, 2009 STATISTICS: CIRCULATION, REFERENCE QUESTIONS, INTERNET USE & VOLUNTEERS 29,928 children's items were circulated during March, 2009, making up 42.56 % of the entire Library's March, 2009 circulation total. 45.66 % of the items circulated in March, library -wide, were charged out at the Children's circulation desk. The FY2008/2009 juvenile circulation total is 246,230 items, so far, an increase of 8.76 % over the FY 2007/2008 juvenile circulation total at the end of March, 2008. The Children's FY 2007/2008 circulation total of 308,076 juvenile items showed an increase of 5.05 % over the 293,179 juvenile items circulated in FY 2006/2007. 48.82 % of the items circulated library -wide in FY 2007/2008 were circulated at the Children's desk. Juvenile items circulated in FY 2007/2008 made up 45.59% of the entire Library's FY circulation total. 79.59 % of the juvenile items circulated were books, 13.76 % were videos do DVDs, 5.05 % were audio CDs, cassettes, and Playaways, .03 % were downloadable audiobooks, 1.08 % were CD - ROM programs, and .48 % were magazines. Children's Room staff answered 600 reference questions during March, for an FY 2008/2009 total of 5,063 questions answered, so far. 58 patrons used the Children's Web terminal in March, for an FY 2008/2009 total of 631 users, so far. 126 patrons used the two CD-ROM games terminals in March, for an FY 2008/2009 total of 1,099 users, so far. 58 borrowers were registered in the Children's Room in March, for an FY 2008/2009 total of 606 new library cards issued at the Children's desk, so far. Volunteers spent 15 hours working in the Children's Room in March, for an FY 2008/2009 total of 117 hours, so far. �J O-TTel In March, 1,259 children and parents attended 44 programs, including 28 preschool storytimes (total attendance: 807), 5 preschool movie programs (total attendance: 295), and 5 class visits. A total of 12,779 children and caregivers have attended 255 children's programs in FY 2008/2009, so far. Ruth and Sheila were invited to participate in the Estabrook School Read -Aloud Day on March 3. The CaryKids Book Club read Mrs Frisby and the Rats of NIM14, by Robert C. O'Brien on March 19, T h e K i t e F i g h t e r s , by Linda Sue Park, on April 2, and w i l l read Give Me Liberty, by Laura Elliott on April 16, and Archer's Quest, by Linda Sue Park, on April 30. March special events included a Children's Technology Workshop Animation program for children in grades 4 -6, on March 10, and a CTW Lego Engineering workshop for children in grades 2 -4, on March 31. In April, we will display a "'Wish Quilt" created by the children at First Circle Learning Center. They were inspired by reading the book, Listen to the Wind, by Greg Mortenson, to raise money for his charity, Pennies for Peace. Our April Vacation programs w i l l include Family Crafts, on April 21, a Bring- Your -Own Picnic Dinner and Family Movie showing of "'My Dog Skip," on April 22, and Game Day, on April 25. Other spring programs for children are: our 12 annual "'Best New Books for Preschoolers" in- service workshop for Lexington preschool teachers and childcare providers, on April 15; an adult program called "'Help Me Get Ready to Read: A Workshop for Parents, Grandparents, and Professionals Who Read to Children, ages One to Five," on April 16; a Musical StoryHour by the Powers Music School on May 12; and two National Children's Book Week programs by children's book author and illustrator Suzy Becker, on May 13. Mandy created the design for the webpage, flyers, and posters for the Library -wide "'Lexington Reads 2009: Telling Our Stories" events in April. "'Starship Adventure @ Your Library" will be the 2009 Summer Reading Program theme. Three professional performers have been booked: two family performances of Sparky's Puppets' "'Stories from Outer Space,"' for children ages 3 -6, on June 23; one "'Go for the Stars!"' multi -media space program presentation, featuring ROBO the Friendly Robot, for children ages 5 and up, on June 25; and two family performances of Peter and Ellen Allard's "'Music for Young Children,"' ages 3 -8, on July 30. THE COLLECTION As of January 6, 2009, the Main Library's juvenile collection totaled 79,952 items. This collection included: 74,129 books, 511 magazines, 47 Playaways, 926 audio CDs and recorded books on CO, 256 book /CD sets, 843 audiocassettes and recorded books on cassette, 364 book /tape sets, 885 DVDs, 1,474 videocassettes, 205 CD -ROM programs, and 163 filmstrips. These totals include 2,156 Branch children's books, and 32 Branch children's AV items that were selected for transfer to the Main Library Children's Room collection after the Branch Library closed. 342 new children's items were added in March: 242 books and 100 AV items, including 39 books and 1 DVD donated by the Friends. A total of 3,136 books and 546 AV items have been added to the Main Library Children's collection in FY 2008/2009, so far. 138 books and 25 AV items were withdrawn in March, for an FY 2008/2009 total of 2,763 books and 1,101 AV items withdrawn, so f ar. Ruth and Sheila continue to examine the Branch children's books to f ind appropriate titles to transfer to the Main Library collection. 6 Young Adult books, and 227 Branch books were selected for transfer to the Main Library's children's collection in March, and 2 Branch books have been added so far in April. A total of 1,115 Branch books have been transferred to the Main Library Children's collection in FY 2008/2009, so far. During FY 2008/2009, we are focusing on selecting new juvenile DVDs, audiobooks on CO, and CD -ROM programs, as well as a new collection of nearly 50 Children's Playaways, which are self - playing, pre - loaded digital audiobooks in compact, easy - to -use players. Ruth and Sheila have withdrawn 591 out -dated science books in February and March, while weeding the j500's collection. Ita shifted the growing children's world language collection. Linda moved the ES small picture books collection from the Toddler Area to the top of one of the picture book shelves. We plan to move the EBOARD books collection from the bottom shelf to the top shelf in the Toddler Area, which will keep them in better order. Ita and Mandy will move the popular jGRAPHIC collection to shelving near the windows in the nonfiction area, allowing for less congestion and more display space near the entrance to the Children's Room. The call numbers of the graphic novels for younger children will be changed from jGRAPHIC to EGRAPHIC, so that those books for younger children w i l l be shelved together. Mandy is completing the installation of bright new signs indicating the various sections of the Children's folklore collection. New shelf -end sign - holders will be installed throughout the Children's Room. Sheila assigned call numbers to 182 new juvenile nonfiction items in March, for an FY 2008/2009 total of 1,153 nonfiction children's items classified, so far. Agnes, Ita, and Mandy cataloged and processed 109 items in March, for an FY 2008/2009 total of 626 children's items processed, so far. Ita, Nancy, and Helen mended 143 children's books in March, for an FY 2008/2009 total of 1,224 items mended, so far. Phyllis cleaned and repaired 45 children's CDs and DVDs in March, for a FY 2008/2009 total of 515 discs cleaned and /or repaired, so far. BUDGET & DONATIONS So far in FY 2008/2009, we've chosen to add 1,258 donated books and 126 donated AV items (1,384 children's items in all) to our collection. During FY 2007/2008, we chose to add 1,344 books and 214 AV items (1,560 children's items, in all), donated by patrons to the Friends. The Friends have agreed to donate $1,650 to pay for the printing of our 2009 program brochures and book lists, and $3,925 to pay for our 2009 Summer Reading programs. Last summer, the Friends donated 863 children's paperback books to use as Summer Reading prizes. They recently purchased a blue metal book truck to hold the ongoing Friends' Children's Book Sale, and Mandy designed an attractive poster which hangs above the new Children's Book Sale truck. PUBLIC RELATIONS: BOOK LISTS, BROCHURES, BULLETIN BOARDS, DISPLAYS, NEWSLETTERS, PRESS RELEASES, & THE LIBRARY WEBSITE March display topics included: National Craft Month, animal fantasy novels, St. Patrick's Day, Purim, Easter, Passover, and National Women's History Month. April display topics include: April Fools' Day, National Poetry Month, Patriots' Day, baseball, and autobiographies (for Lexington Reads, "Telling Our Stories "). Milissa created a "National Poetry Month" bulletin board display of children's novels written in verse, Linda Sullivan created a "Telling Their Stories" bulletin board, displaying 2 autobiographies by children's authors, and Phyllis created a display of children's autobiographies on one of the Main Floor display cubes. A total of 65 displays and bulletin boards have been created in FY 2008/2009, so far. 8 book lists have been created in FY 2008/2009, so far. Ruth and Sheila met with the six elementary school librarians on March 12, to update our three annual summer reading lists of recommended reading for children in Grades K -1, Grades 2- 3, and Grades 4 -6. Each child in the six Lexington elementary schools will be given a copy of the appropriate new list in June. We compiled and updated 8 bibliographies in FY 2007/2008. Sheila continues to edit our monthly newsletter, Book letters, which highlights new picture books and chapter books, as well as upcoming Children's Room programs. 11 press releases were sent out in March, for an FY 2008/2009 total of 81 sent, so far. An FY 2007/2008 total of 107 press releases were sent to The Lexington Minuteman, The Colonial Times, The Preschoo /PTA Newsletter, and the six elementary school newsletters. 8 program brochures and flyers were created in March, for an FY 2008/2009 total of 40 created, so far. Agnes and Mandy spent 65 hours updating the Cary Library website, updating the Library Insight event calendar, working on the publicity for Lexington Reads month (Mandy), and creating library -wide publicity brochures in March, for an FY2008/2009 total of 501 hours, so far. During FY2007/2008, they spent 900 hours on such tasks. PROFESSIONAL DEVELOPMENT: Ruth and Sheila alternate attendance at the MLN Children's Round Table meetings, and Agnes is on the BookLetters committee. Phyllis and Mandy are the Children's representatives to the 2009 Lexington Reads committee. Agnes w i l l serve on the 2009 contract negotiation team. A FY 2008/2009 total of 15 professional development programs have been attended by Children's staff, so far. The Children's staff attended an FY 2007/2008 total of 18 workshops and conferences. Ruth attended a Foundation for Children's Books program entitled "What's New in Children's Books," at the Boston Atheneum, on April 4, and she continues to serve as one of three judges for the 2010 Boston Globe Horn Book Awards. Ruth Nadelman Lynn Children's Services Department Head April 7, 2009 3 PROPOSED RULES OF BEHAVIOR — presented to Executive Committee 12.11.08 and to the full Board of Trustees 3.4.09 For review at Annual Meeting 3.30.2009 1. Respect for other library users and library staff members shall be maintained at all times. 2. Disruptive or inappropriate behavior that infringes on others' use or right to use the library shall not be permitted. Examples of such conduct are listed below. The library staff reserves the right to determine if other actions not listed below constitute "disruptive or inappropriate behavior ". a. Smoking or using any controlled substance. b. Soliciting or distributing leaflets within the library. c. Using personal electronic equipment, such as CD players, (Pods, MP3 players, laptop computers, and cell phones in a manner that disturbs other library users. Devices that play music may be used with headphones so long as the volume does not disturb others. Cell phones may be used so long as their use does not disturb others. Those holding loud or extended conversations will be asked to use their cell phones in the lobbies or outside. d. Using abusive or obscene language. e. Exhibiting loud, boisterous, threatening or lewd behavior. f. Using the public rest rooms as a laundry or for bathing. g. Using the Meeting Room kitchen for personal use. h. Interfering with others' use of the library, its services and materials. i. Interfering with library staff members' ability to perform their responsibilities. j. Running in the library. k. Throwing materials, such as food, books or personal items. 3. Beverages in covered containers are permitted in most areas of the library. They are not, however, allowed in the Genealogy Room or at the public computers. 4. Food is limited to the South Lobby and to approved events in the Meeting Room and Learning Center. 5. Appropriate attire, including shirts and shoes, should be worn by patrons of all ages. Examples of inappropriate footwear include roller skates, roller blades, cleats and golf shoes. 6. Sports equipment, musical instruments and other bulky objects brought into the library should not obstruct access to library materials nor block walkways throughout the building. 7. Animals, except for guide or assist animals, are not permitted. 8. Library staff members are not responsible for patrons' personal belongings left unattended. 9. The telephones at all service desks are business phones. They may only be used by patrons, with staff permission, in cases of emergency or to call home for rides if the patron does not have money for the public telephone. Such phone calls must be kept brief. 10. The library reserves the right to inspect all bags, purses, briefcases, backpacks, etc., for concealed library material. 11. The material and equipment in the library are here for patron and staff use. Any purposeful damage done to the material, equipment, furniture, building or property of the library is against the law and will be reported to the police. (include link to Basis in Law) 12. Children under 8 years of age must be supervised by someone aged 15 years or older. 13. The use of study rooms and meeting rooms is limited to those who have signed up. 14. Diaper changing must be restricted to the restroom diaper changing tables, located in every library restroom. Please place soiled diapers in plastic bags before placing them in the trash. The Children's Room can supply plastic bags, if needed. 15. Bicycles should be placed in the bike rack and locked. Bikes may not be left inside the library or on the handicap ramp leading into the library. 16. Patrons shall not bring personal property into the library that the library staff considers to be hazardous. The library staff may refuse to permit a patron to have access to the library in such circumstances. 17. Photography within the library is only allowed by permission of the Director, Assistant Director, or the staff member in charge, with the exception of patrons photographing their own family members. Photography within the library must not disrupt other patrons or staff. CHILDREN IN THE LIBRARY The Library staff and Trustees have made Cary Library a warm and inviting place for children to develop a love of books, reading, and libraries. However, young children are not safe when left unattended, and children who are unsupervised or left unattended often become disruptive. In order to ensure the safety and well -being of all patrons, and to maintain an atmosphere that encourages reading and study, the following policy has been created: Parents or guardians are responsible for the safety and behavior of their children in the Library, and may not leave children under the age of 8 unattended. Children under the age of 8 must be supervised by someone aged 15 or older. Parents of children who are repeatedly left unattended for long periods of time will be notified of the Library's policies. Library staff cannot be responsible for children's safety. Staff can not know whether children are leaving the building with their parents, or with strangers. If a problem arises, or if the Library is closing and the parent(s) of children under the age of 12 cannot be located, staff will make a reasonable attempt to contact the parent(s) by phone. If the parent(s) cannot be contacted, staff will call the Lexington Police. Staff will wait at the rear entrance with the `child until the Police arrive. It is the policy of the Library that staff members may not transport children from the Library to any other location. Children between the ages of 8 and 12 may be left unattended for up to 2 hours, at the discretion of their parent(s), to complete homework assignments or special projects. These unattended children must know how to reach their parent(s) or guardian, and their parents must be aware that the Library closes at 9:00 p.m., Monday through Thursday, and 5:00 p.m., Friday through Sunday. Parents of children attending Library programs must be aware of the concluding time of the programs, so that their children do not have to wait for an unreasonable length of time to be picked up. Parent(s) should ask their children to wait inside the building to avoid the hazards of the street. If children exhibit disruptive behavior, staff will inform the parents that their children are disturbing others. Some examples of disruptive behavior include: running, shouting, screaming, throwing objects, jumping on the furniture, banging on the fish tank glass, or banging on the computer keyboards. If the parents are unable to control the disruptive behavior of their children, the family will be asked to leave the Library. Beverages in covered containers are permitted in the Children's Room. Food is limited to the South Lobby, and to approved events in the Meeting Room and Learning Center. Diaper changing must be restricted to the restroom diaper changing tables, located in every Library restroom. Please place soiled diapers in plastic bags before placing them in the trash. The Children's Room can supply plastic bags, if needed. Voted by the Board of Cary Memorial Library Trustees September 24, 1996 RULES 1. No eating, drinking, smoking (or use of tobacco in any form) or use of controlled substances in the library. 2. No soliciting or distributing of leaflets within the library. 3. Animals are not permitted (except for guide or assist animals.) 4. Appropriate attire, including shirts and shoes, should be worn at all times. 5. Roller skate, roller blades, and skateboards, are not allowed in the library. 6. Staff is not responsible for a patron's personal belongings left unattended. 7. Bicycles should be placed in the bike rack and locked. Bikes may not be left inside the library or on the handicap ramp leading into the library. 8. Any sports equipment brought into the library must be left at the circulation desk (eg. Skateboards, basketballs, tennis rackets, etc.). 9. Computers and radios or tape players with headphones may be used in the library with the permission of the staff on duty. 10. The library reserves the right to inspect all bags, purses, briefcases, packs, etc., for concealed library material. 11. The telephone at the circulation desk is a business phone. It may be used by patrons (with the permission of the staff) in cases of emergency or to call home for rides if the patron does not have money for the public phone. 13. Physical or verbal harassment of others, including Library Staff is prohibited. 14. The material and equipment in the library are here for patron and staff use. Any purposeful damage done to the material, equipment, furniture, building, or property of the library is against the law and will be reported to the police. 15. Children under 8 years of age must be supervised by someone ages 15 years or older. CHILDREN IN THE LIBRARY The Board of Library Trustees hopes that the children who use the library will find the facility to be a warm and inviting place to develop a love of books, reading and the library. Many programs are offered to make the library enticing to children, but, when children are left unattended for several hours when no library programs are offered, they often become disruptive. Young children are not safe when left unattended in the library. The staff cannot know if children are leaving the building with their parents or with strangers. In order to create an environment of safety, and maintain an atmosphere where reading and study can be encourages, the following policy has been created: CHILDREN ARE EXPECTED TO ADHERE TO THE SAME RULES AS STATED FOR ALL PATRONS WITH THE FOLLOWING ADDITIOINS: 1. Parents or guardians are responsible for the behavior of their children in the library, and may not leave children under the age of 8 unattended. 2. If a problem arises with children of any age and we are unable to locate the parent(s) or if the library is closing and the parent(s) cannot be located, the police will be called at the discretion of the staff. (at the discretion of their parent(s) for a period of time (not to exceed 2 hours) to complete homework assignments or special projects. Children let unattended should know how to reach a parent or guardian, and parents should be aware of the closing time of the library. 4. When children are left unattended repeatedly and/ or for long periods of time, the staff will notify parent (s) of the library's policies. 5. When children are attending library programs, parent(s) must be aware of the times of the programs, so their children do not have to wait for unreasonable amounts of time to be picked up. Parent(s) should have them wait inside the building to avoid the hazards of the street. 6. It is the policy of the Library that staff members will not transport children from the library to any other location. 12. Loud and boisterous behavior is prohibited. 3. Children age 8 and older may be left unattended GENERAL POLICY B. Disruptive Unattended Children ® CARY MEMORIAL LIBRARY The Library Staff should encourage patrons toward 1874�vom rnisews Ave. -Lexi �RMA02420- 781 -862 -62ss- fax 7s1-862a � 3ss-.m acceptable library behavior. 1. Staff will ask children who are being disruptive to behave. 1. The staff will give warning of inappropriate behavior. 2. The staff will explain the rules of behavior. 3. In case of a minor disruption, and after explanation and warning, a patron may be asked to leave for the rest of the day. 4. If the offending patron refuses to follow the requests of the staff, or the staff feels there is potential danger to patrons or staff, the police will be called. 5. If a patron repeatedly ignore the warnings issued by the staff and /or the police, the library administration has the right to remove the patron for specified periods of time. A specific date and time will be attached to the restriction, and it will be posted for the information of the entire staff. 6. Emergency situations: In case of a medical emergency, the police and the EMT squad will be notified. 2. If the disruptive behavior continues, the children will be told to sit quietly in a designated area wile their parents are contacted. 3. Staff will contact parents who will be asked to pick up their child immediately. 4. Parents will be told of their child's disruptive behavior. Staff judgment and discretion will be used at all times in the interpretation of the above policy. BASIS IN LAW (Massachusetts General Laws Annotated) Effective September 6, 1990, the theft, vandalism or mutilation of library property is a violation of Chapter 266, Sections 99A and 100 of the Massachusetts General Laws Annotated, and is punishable by fines and imprisonment. CHAPTER 266, SECTION 99 Libraries; definitions. CHAPTER 266, SECTION 99A Libraries; theft of materials or property; destruction of records. RULES OF BEHAVIOR The Cary Memorial Library exists to serve as a center of informal learning, individual growth, and recreation for the residents of Lexington. The Library expects to make a contribution to the learning process and to aid individuals in the lifelong process of appreciation and understanding of themselves their neighbors, and the world around them. The Board of Trustees is responsible for determining the rules of behavior necessary to protect the rights of individuals to use the library material and services, to protect the rights of library employees to conduct library business without interference, and to preserve library materials and facilities. DISRUPTIVE CHILDREN This policy is not intended to restrict library service to children. Instead, the policy has been adopted to insure the safety and well -being for all children who use the library. A. Disruptive Attended Children 1. Staff will ask children who are being disruptive to behave. 2. If the disruptive behavior continues, staff shall inform the parents that their children are disturbing others. 3. The family will be asked to leave if parents refuse or are unable to control their children. CHAPTER 272, DECTION 41 Disturbance of libraries. Whoever willfully disturbs persons assembled in a public library , or reading room connected wherewith, by making a noise or in any other manner during the time when such library or reading room is open the public shall be punished as provided in the preceding section. CHAPTER 272, SECTION 40 ...shall be punished by imprisonment for not more that one month, or by a fine of not more that fifty dollars; provided, however, that whoever, within one year after being twice convicted of a violation of this section, again violated the provisions of this section shall be punished by imprisonment for one month, and the sentence imposing such imprisonment shall not be suspended. The Board of Trustees believes that library patrons have the right to use library materials and services without being disturbed or impeded by other library users; that library patrons and employees have the right to an environment that is secure and comfortable; and that library patrons and employees have the right to materials and facilities that are accessible and in good condition Basis in Law (Massachusetts General Laws Annotated) Effective September 6, 1990, the theft, vandalism, or mutilation of library property is a violation of Chapter 266, Sections 99A and 100 of the Massachusetts General Laws Annotated, and is punishable by fines and imprisonment. CHAPTER 266, SECTION 99 Libraries; definitions. CHAPTER 266, SECTION 99A Libraries; theft of materials or property; destruction of records. CHAPTER 272, SECTION 41 Disturbance of libraries. Whoever willfully disturbs persons assembled in a public library, or reading room connected therewith, by making a noise or in any other manner during the time when such library or reading room is open to the public shall be punished as provided in the preceding section. CHAPTER 272, SECTION 40 ... shall be punished by imprisonment for not more that one month, or by a fine of not more that fifty dollars; provided, however, that whoever, within one year after being twice convicted of a violation of this section, again violated the provisions of this section shall be punished by imprisonment for one month, and the sentence imposing such imprisonment shall not be suspended. Memorandum To: Connie Rawson, Cary Memorial Library Kathy Quinlan, Cary Memorial Library Norman Cohen, Town of Lexington Carl Valente, Town of Lexington From: Jessica Cotrone, Shire Human Genetic Therapies Paul Jean, Denterlein Worldwide Re: Shire Gift to Cary Memorial Library Date: March 23, 2009 Based on our meeting of March 5, 2009, we have developed a set of recommendations for the use of Shire Human Genetic Therapies' planned gifts to the Cary Memorial Library. Goals Shire HGT is interested in partnering with the Cary Memorial Library to promote: • Achievement of the library's goals and objectives as articulated in its 2009 -2013 strategic plan; • Public understanding of science, especially the life sciences, and of the challenging and rewarding career opportunities in scientific fields, especially biotechnology; and • Awareness of Shire as a good corporate citizen, partnering with the community in advancing learning and the development of a scientifically literate workforce. Cary Memorial Library Goals and Objectives In its strategic plan ( "Honoring Our Past, Embracing Our Future, 2009 - 2013 ") the library has defined several goals and objectives which it could advance through a strategic partnership with Shire HGT. These goals and objectives include: • Goal 1: To provide a variety of rich ... current print and electronic resources for the public • Goal 3: To connect library users with the information they need o Objective 5:... increase its efforts to partner with other community organizations in sponsoring speakers and special events • Goal 4: To serve as a physical as well as virtual "commons ": informational, cultural and social o Objective 6:... create appropriate spaces for a variety of user groups and needs • Goal 5: To utilize appropriate technology to maintain, enhance and extend library services both within the library and beyond o Objective 2:... enable patrons outside the library to participate in and receive transmission of library programs, events, discussion groups ... via emerging technologies Goal 6: To provide a welcoming environment to all o Objective 6: ... develop at least one new initiative to collaborate with local businesses to enhance the Library's presence as a core tenant of downtown Lexington Potential Collaborations In order to advance the goals identified above, we have developed two ideas for possible Shire HGT -Cary Memorial Library partnerships: (1) Shire Science Resource Center. TIF funds could be used to create a science resource center housed at the Cary Memorial Library to promote awareness of science, especially the life sciences, provide extensive and sophisticated resources, and generate interest in pursuing careers in these fields. This would require that the library provide a dedicated space or room to house the center. The center could feature dedicated computer resources, journals /magazines, books, databases and films on the sciences, especially the life sciences. The center could serve as a focal point for science - centered activities in the community, including lectures and career days. (2) Shire Science Lecture Series. TIF funds could also support a lecture series dedicated to scientific issues and topics. Lectures could be held two to four times per year and would feature prominent local scientists drawn from area universities, institutes, hospitals and companies. Shire and Cary Memorial Library would create a joint panel to develop topic and speaker ideas. Potential ideas could include: The Promise of Stem Cell Research; New Energy Solutions for a Warming Planet; and Nanotechnology: Opportunities & Risks. Lectures could be taped and made available via the Cary Memorial Library website and /or broadcast on local cable access. There could also be a time set aside before or after the lecture for light refreshments. This would provide an opportunity for Lexington residents to meet the guest speaker and to socialize. Support from Shire. The TIF funds would be used to support one or several of these activities. Funds would cover the costs of acquiring books, magazines /journals, computers and other specialized resources, as well as to stage various events, including potential speaker's fees or honorarium, costs of transportation, food, overhead and promotion. Shire would work in conjunction with Cary Memorial Library staff and for each potential partnership there would be a board comprised of library staff, Shire employees and potentially residents who would direct the activities. 2