HomeMy WebLinkAbout12.02.2009 BLT-MINCARY MEMORIAL LIBRARY
BOARD OF LIBRARY TRUSTEES
December 2, 2009
5:00 PM
Genealogy Room
Attendees: Jeanne Krieger, Rabbi Howard Jaffe, Rev. Paul Shuppe, Tom Diaz, Hank
Manz, George Burnell, Trustees, Ed Cox, Advisory Committee, Janet Tiampo,
Foundation, Connie Rawson, Library Director and Kathy Quinlan, Assistant Library
Director.
Call to Order: Jeanne called the meeting to order at 5:10 p.m.
Secretary's Minutes: Meeting minutes of October 21, 2009 meeting were approved.
Financial Reports: Connie summarized her budget presentation to the selectman at a
meeting, which took place earlier in the day. This is a level service budget with an
increase of .59% for salary step raises.
Connie submitted capital requests for a proposal to develop a plan that would streamline
the workflow for handling materials as well as a plan to construct a vault to store historic
documents. CPA suggested that she revise her request for the construction in the large
storage room of the vault to include the whole project.
Financial Reports: Connie outlined the monthly income and expense summary as well
as the breakdown of Trustees and Special Accounts financial statements. She noted that
the Building and Furniture account is diminishing due to expenses related to the Donor
Wall Project.
Administrative Reports:
• Health and Wellness Series sponsored by Shire will begin in January
2010. There are four speakers scheduled for 2010.
• The Library received its first installment of State Aid totaling $18,481.35.
• Connie attended the Diwali Festival of the Indian American community in
Lexington. She thanked the community for their significant contributions.
• Holiday Festival — this is the third year that the Library will stay open late
to participate. Welcome Information Packages will be available as well as
refreshments. The Friends will have several decorative baskets of books
available for a silent auction.
• The Kiosk designed by the Tech Department is up and running. Connie
invited Trustees to check it out. Phase I includes maps, FAQ's and a link
to the Library Program Calendar.
Friends: Connie reported that the Friends netted $7,000 during their November Book
Sale. She passed around a photo of the boy scouts who helped move the boxes of books
from Harrington School to the Library. Hank Manz will provide a digital copy so that
we can hang it.
Foundation: Janet Tiampo spoke of the passing of Peter Cullman, a Foundation Board
member and his contributions as a volunteer.
Year End Appeal
• So far this year, the Foundation is behind $5,000 in gift donations
over last year.
• The average gift among major donors is down by about 50%
• Renewal donors and average gifts amounts have declined as well.
Grape Expectations
• Raised over $8,000
• 275 tickets sold, over 200 people attended
• Successful community building event
Phonathon:
• Coming up early in December.
• LHS, NHS and TAB students participating
Donor Wall Status:
• Near completion.
• Stewardship and Cultivation Committee are planning an
"unveiling" event sometime in January for the donors.
Web Page:
Foundation is investigating using a separate server rather than the
Library's server to host their website.
Experiment with different technologies that are not currently
available.
Take advantage of online donating services such as Donate for
Good.
Stone Building/ Lexington Heritage Center: Public Facilities is sheparding the process
of the structural repair work on the exterior. The Heritage center Committee continues
to meet to develop a plan. The interior work is not planned until 2012.
Building Update: Connie updated ongoing building projects:
• South entry stairs have been sanded and refinished by our own
custodian Adam Curtis.
• Connie unveiled a proposed plan prepared by Peabody Office
Furniture, which would convert the Large Print Area to gathering spot
for quiet conversation. Connie is listening to input of staff who are
concerned about the potential noise level.
Donor Wall Project is nearing completion. Connie detailed the
process of stabilizing the wall, challenges of the special LED lighting,
and the installation of glass panels.
Connie outlined the need for moving ahead with Phase II of the
security camera project.
After discussion, a motion was made and seconded to move ahead with Phase II of the
Security Camera Project.
New Business: Connie presented the need for an Art Gift Policy. Connie noted that from
time to time folks want to donate art that may or may not be suitable for the Library. A
draft Art Gift Policy was presented to the Board of Trustees. After discussion, it
was determined that the comments brought forth at this meeting be incorporated into
another draft:
Art Committee should be approved by either the full Board of
Executive Committee of the Board of Library Trustees
Art Committee members should have specific terms of service.
Exceptions should be allowed if an exceptional piece of art were
offered.
Historic District Committee Nomination: A motion was made and seconded that the
Board of Library trustees submit two names to serve, Joe Welch who is currently serving
and Tom Diaz.
Meeting adjourned at 6:20 pm