HomeMy WebLinkAbout2008.06.04 EXC MINCARY MEMORIAL LIBRARY
EXECUTIVE COMMITTEE MEETING
BOARD OF LIBRARY TRUSTEES
JUNE 4, 2008
MINUTES
Chairman Norman Cohen called the Executive Committee meeting to order
at 8:10 a.am in the Oval Room of Cary Memorial Library. Present from the
Executive Committee: Helen Cohen, Tom Diaz, Rabbi Howard Jaffe and
Jeanne Krieger. Present from the Foundation: Kerry Brandin. Also present:
Connie Rawson, Library Director and Kathy Quinlan, Library Assistant
Director.
Secretary's Minutes
The May 6, 2008 minutes will be presented at the September meeting.
East Lexington Branch /Stone Building
A draft of the HKT report (the Executive Summary) was distributed. The
Architects and PBC would welcome comments. Still to come are the
structural, mechanical and drainage issues reports. The invitation for letters
of interest was distributed (copy on file). Copies will be put on the
circulation desks for the public. It will also go on the Library web site.
Security Camera Proiect — update
Sergio DeMango will be working with the library on this project. The
wiring costs are down because of existing wire in the building. The first two
phases of this project are expected to be done over the summer. Norman
Cohen and Tom Diaz will be working on the publicity for this project.
Camera Usage Policy
A draft of the Camera Usage Policy was distributed. After a discussion it
was decided that Connie and Kathy would make changes based on Lt. Joe
O'Leary's recommendation, then bring the policy back to the Executive
Committee. Tom Diaz made the motion to recommend the adoption of the
policy to the Board. Helen Cohen seconded the vote and it was voted.
Trustee Budget
The FY 2009 Trustee budget was distributed. Connie Rawson
recommended level funding for FY 2009.
Endowment
Connie Rawson reported that the library has not yet been able to obtain
monthly reports on this account. A certain percentage of the endowment
funds has traditionally been used to purchase "named funds" materials,
especially for restricted accounts.
Foundation
The Foundation has received $154,000 in donations so far this year and
expects to reach their goal of $175,000 by the June 30, 2008.
The Shire donation is due on or around July 1 st . The Library will receive
$50,000 every two years. It was decided that on the years that the Library
receives Shire money it will be used to replace thw Endowment distribution
so that it will continue to grow..
Jeanne Krieger made the motion to adjourn the Executive Committee
meeting. Tom Diaz seconded the motion and it was voted.
The meeting adjourned at 9:15 a.m.
Respectfully submitted,
Carolyn N. Beckwith
Executive Secretary