HomeMy WebLinkAbout2008.05.06 EXC MIN
CARY MEMORIAL LIBRARY
EXECUTIVE COMMITTEE MEETING
BOARD OF LIBRARY TRUSTEES
MAY 6, 2008
MINUTES
Chairman Norman Cohen called the Executive Committee meeting to order at 8:05
am in the Oval Room of Cary Memorial Library. Present from the Executive
Committee: Helen Cohen, Tom Diaz, Rabbi Howard Jaffe and Jeanne Krieger.
Present from the Foundation: Kerry Brandin. Also present: Connie Rawson,
Library Director.
Secretary’s Minutes (Copy on file.)
Helen Cohen made the motion to accept the minutes of April 2, 2008 as amended.
Jeanne Krieger seconded the motion and it was voted.
East Lexington Branch/Stone Building
Connie Rawson attended a meeting with representatives of the Permanent Building
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Committee, Pat Goddard, Carl Valente on Monday, May 5, 2008 at 1:00 PM.
The meeting was held to provide an update on the status of the Stone Building
Study. HKT will be presenting a preliminary report to the Trustees at their May
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20 meeting. It was suggested that the Waldorf School, Lexington Historical
Society and the East Lexington Civic Association be informed of the meeting.
There will be two proposals presented that offer different methods for providing
universal access to the building.
One option would restore the historic “ell” to the back of the building
incorporating an elevator and public restrooms.
The other option would address access issues within the existing footprint of the
building and would recommend the use of a lift rather than an elevator.
A decision must be made regarding which option would provide the most benefit
for the future use of the building.
Connie passed around a document that outlines the final report (copy on file).
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Letters of Interest for use of the building are due on September 22. A public
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forum will then be held at Cary Hall on October 2 from 7 – 9 pm. CPA funding
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requests for Municipal Projects are due on October 15.
Security Camera Project
A draft policy for the security cameras was distributed. (Copy on file.) Connie and
Kathy met with American Alarm on Monday at 10:00 am. Sergio DeMango, new
Town Facilities Engineer was at this meeting. A three phase project plan is
recommended by American Alarm. Phase one includes all wiring. Phase two
includes installation of 16 dome cameras. Phase three includes installation of
another 16 cameras. The monitoring equipment would be located in the
Administrative Offices. A DVD recorder would be located in the systems room.
It was suggested that procedure be removed from the policy statement. Connie
will make the changes and then meet with Town Counsel for further
recommendations.
Meeting Room Policy and Procedure
Some groups using the meeting rooms are charging for programs in ways that the
library cannot track. The policy specifically states that there should be no charges
for use of the rooms and that all meetings must be open to the public. It was
suggested that every group that has been approved to use the rooms be reminded of
this fact.
The Facilities Department is in the process of developing uniform policies for all
school and town meeting rooms. The library will participate in this process as it
moves forward. Connie would like to see audiovisual collaboration with the Town.
Foundation
Kerry Brandin reported that the Foundation has reached 80% of their June 30th
goal.
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Kerry also announced that the Foundation’s Annual Meeting will be June 5 from
7:00 – 8:30 pm at the Library.
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The next meeting of the Executive Committee will be June 4.
Norman Cohen announced that Tom Diaz will be taking a new job with the
Boston Public Schools and will be unable to meet at 8:00 am. He asked if the
meeting time could be changed to evenings or late afternoons. Most of the
Trustees were in favor of late afternoons.
Jeanne Krieger made the motion to adjourn the Executive Committee meeting.
Helen Cohen seconded the motion and it was voted. The meeting was adjourned at
9:05 am.
Respectfully submitted,
Carolyn N. Beckwith
Executive Secretary