HomeMy WebLinkAbout2008.01.09 EXC MIN
CARY MEMORIAL LIBRARY
EXECUTIVE COMMITTEE MEETING
WEDNESDAY, JANUARY 9, 2008
MINUTES
Chairman Norman Cohen called the Executive Committee meeting to order at 8:05
am in the Oval Room of Cary Memorial Library. Present from the Executive
Committee: Helen Cohen, Tom Diaz and Jeanne Krieger. Present from the
Foundation: Kerry Brandin. Also present: Connie Rawson, Library Director and
Kathy Quinlan, Assistant Library Director.
Secretary’s Minutes
Jeanne Krieger moved to accept the minutes of December 5, 2007 as presented.
Helen Cohen seconded the motion. There was one abstention and the minutes
were voted.
Library Budget
The Library has submitted three Program Improvement Requests as part of the
Fiscal Year 2009 Budget Process. The Town Manager has approved the $25,000
PIR for library materials.
Two requested part-time staff positions were not funded. Also, the postage was
not restored which means that Trustees funds will augment the decreased
Municipal budget. The Library Utilities budget is being transferred to the Facilities
Department as part of the Fiscal Year 2009 budget process. The transfer should
not affect State Aid Requirements. The AV Services position could be funded in
other ways. Connie Rawson and Kathy Quinlan are developing a feasibility study
that would outline service needs and response options.
Security Camera Project
Four firms have been invited to the Library for interviews regarding security
cameras.
East Lexington Branch Update
Connie Rawson and Kathy Quinlan met with Pat Goddard, Eric Brown,
Sarah Chase, Jay Lucker and Peter Kelley to interview Architects for the Stone
Building/Branch Study.
The Community Forum will be held in the sanctuary Follen Church on March 9,
2008 from 1:30 pm to 3:30 pm. Those recommended to invite were:
Mary Ann McCall Taylor Jay Lucker
Charles Lamb Lexington Historical Society
The Stone family Waldorf School
Pat Goddard East Lexington Assn.
Sarah Chase Monroe
The Forum will be advertised on the Library web site and also in the Lexington
Minuteman.
Endowment Account
The library must begin purchasing books from these funds, especially since the
Foundation promised an annual accounting of what has been purchased. Letters
outlining the purchases will go to each fund contact. Also, the Trustees of Public
Trusts Officers will be asked for a monthly statement of accounts, which will be
reported to the Board of Library Trustees.
Donor Wall
The donor wall committee has been interviewing a number of artists to find a
designer. Malcolm Greer Associates is the favored graphic designer to date.
The lighting will be funded separately.
Tom Diaz made the motion to approve $30,000 for the Donor Wall. $25,000 will
be from the Trustees Building Fund and $5,000 will be from a Lexington Cultural
Council Grant. Jeanne Krieger seconded the vote and it was voted.
Building Projects
$15,000 is needed for more signage. 16 more placs are needed in the building.
The building also needs shades and solar film.
Trustee Meetings
The Trustees voted to cancel the February 19, 2008 meeting and reschedule the
Annual meeting to March 11, 2008.
Nominating Committee
The Trustees Annual Meeting is scheduled for March 11, 2008. A nominating
committee will be designated at the Executive Committee meeting on February 6,
2008.
Tom Diaz made the motion to adjourn the meeting. Helen Cohen seconded the
motion and it was voted.
The meeting adjourned at 9:15 am.
Respectfully submitted,
Carolyn N. Beckwith
Executive Secretary