HomeMy WebLinkAbout2007.11.20 BLT MIN
Cary Memorial Library
Board of Library Trustees
Tuesday, November 20, 2007 8:00 AM
MINUTES
Chairman Norman Cohen called the Board of Library Trustees meeting to order at
8:07 AM. Present from the Executive Committee: Helen Cohen, Tom Diaz and
Jeanne Krieger. Present from the Trustees: George Burnell, Rev. Dr. Richard
Capron and Hank Manz. Present from the Advisory Committee: Betty Clark and
Ione D. Garing. Present from the Foundation: Kerry Brandin and Kathryn
Benjamin. Visitors: Geneva Kropper and her father, Steve Kropper. Also present:
Connie Rawson, Library Director, Kathy Quinlan, Library Assistant Director and
staff member Jane Eastman.
Secretary’s Minutes
Tom Diaz made the motion to accept the minutes of October 16, 2007. Richard
Capron seconded the motion and it was voted.
Financials
Connie Rawson explained the new financial reports. She emphasized that fines
have been dropping due to many causes. It is important to properly fund the
materials budget so that the library continues to meet State Aid requirements.
Administration Report
(Copy on file)
Connie reported that the utilities expenses will be removed from the library budget
in FY 09 and placed in a Facilities Management Department budget. She
contacted James Lonergan of the Board of Library Commissioners to see how this
would impact our requirements for State Aid. They said that budgets for the
previous three years would need to be restated with utilities removed.
Friends
Ione Garing reported that the November Book Sale went very well. This year 25
Boy Scouts helped to set up the books in the Meeting Room.
th
At their annual meeting on November 4 a new board was voted with Phyllis
Brooks as President.
Foundation
Annual Appeal letters are going out in waves and checks are starting to come in.
On July 1, 2007 IRS regulations changed for supporting fundraising groups. The
Foundation needs to be in compliance as a Type III functionally integrated
supporting organization. One standard that must be met is the appointment of a
Director by the Board of Library Trustees. Tom Diaz moved to appoint Scott
Burson to the Foundation Board. Helen Cohen seconded the motion and it was
voted.
East Lexington Branch Library
The Trustees discussed a method of accepting proposals from the public for the use
of the Stone Building. A Community Forum will be set up to discuss these
proposals.
The Facilities Management Department of the Town is taking care of the building,
as always.
A “Walk Through” is being scheduled for November 26th for vendors that would
like to submit bids for this project.
New Business
PBC Appointments
Jeanne Krieger moved to appoint Jay Lucker and Sarah Chase as ad hoc
members of the PBC for the purpose of evaluating the CPA funded
proposals for the Stone Building analysis. Tom Diaz seconded the motion
and it was voted.
Resignation
Rev. Jed Snyder announced his resignation from the Board of Library
Trustees as of December 1, 2007 as he will be moving out of town.
Christman Wreath
Peter Kelley will be putting up a wreath on the Massachusetts Avenue
side of the Library the week of November 26, 2007.
Fines and Fees
Kathy Quinlan made two proposals for changes in the fines and fees.
A copy is on file. The Trustees agreed with the changes.
The next meeting of the Board of Library Trustees will be on Tuesday, December
18, 2007 at 8:00 AM in the Meeting Room of the Library.
Richard Capron moved to adjourn the meeting. Tom Diaz seconded the motion
and it was voted. The meeting adjourned at 9:07 AM.
Respectfully Submitted,
Carolyn Beckwith
Executive Secretary